Docstoc

Companies Act_ 1956

Document Sample
Companies Act_ 1956 Powered By Docstoc
					Companies Act, 1956
            Nature & Meaning
• An association of like-minded persons formed for
  the purpose of carrying on some business or
  undertaking.
• It denotes a joint stock enterprise in which the
  capital is contributed by a large number of people.
• A company owes its existence either to a special
  Act of Parliament or to Company Legislation.
• A company is a legal person separate from and
  capable of surviving beyond the lives of its
  members.
                Nature & Meaning
• Company means a company formed and registered
  under the Companies Act, 1956 or under the previous
  law relating to companies. [Sec 3(1)(ii)]
• “An association of many persons who contribute
  money or money’s worth to a common stock and
  employ it in some trade or business and who share
  profit and loss arising there from.” Lord Justice James
• It has a distinct legal personality and is capable of
  enjoying rights and is subject to obligations different
  from those enjoyed or borne by its members.
                 Characteristics
•   Corporate Personality
•   Limited Liability
•   Perpetual Succession
•   Separate Property
•   Transferability of Shares
•   Common Seal
•   Contractual Rights
•   Capacity to sue and be sued
•   Limitation of Action
•   Separate Management
•   Termination of its Existence
  Types of Business Organisations
Non Corporate
• Proprietorship
• Collective Ownership
• HUF
• Partnership
• Partnership at Will
• Joint Ventures
Types of Business Organisations
Corporate
• Reg. Companies
• Unlimited Companies
• Pvt. Ltd. Companies
• Pub. Ltd. Companies
• Govt. Companies
• Corporation Statutory
• Co-op
• Trust
• Society
Classification of Companies
  On the Basis of Incorporation

• Chartered Companies

• Statutory Companies

• Registered Companies
     On the Basis of Liability
• Unlimited Companies
• Companies limited by Guarantee
• Companies limited by shares
• Companies limited by shares and Guarantee
   On the Basis of Membership

• Private Company
• Public Company
• Holding Company
• Subsidiary Company
                Private Company
• A company which has a min. paid-up capital of
  Rs.100,000 and by its Articles –
• (a) restricts the right to transfer its shares;
• (b) limits the number of its members to fifty;
• (c) prohibits any invitation to subscribe for any shares
  in, or debentures of the company; and
• (d) prohibits any invitation or acceptance of deposits
  from public. [Sec 3(1)(iii)]
• Must necessarily have its own Articles of Association.
• Should have at least two directors.
• The word 'Private Limited' must be added at the end of
  its name.
Conversion of a private company
    into a public company
          Conversion by default
• Where a default is made by in complying with the
  provisions of Section 3(1)(iii), i.e.
• restriction on transfer of shares;
• limitation of the number of members to fifty;
• prohibition of invitation to the public to buy shares
  or debentures; and
• prohibition of invitation or acceptance of deposits
  from the public;
• The company ceases to enjoy the privileges and
  exemptions conferred on a private company.
    Conversion by operation of law
• Where not less than 25% of its paid-up capital is
  held by one or more bodies corporate; or
• where the annual average turnover is not less than
  Rs 25 crores or more for three consecutive financial
  years; or
• where a private company holds 25% of the paid-up
  capital of a public company; or
• where a private company accepts, or renews
  deposits from the public.
• In case a private company becomes a public
  company, it shall inform the RoC within three
  months.
              Public Company
• A Public Company means a company which -
   is not a Private Company;
• has a minimum paid-up capital of Rs 5 lakhs or
  such higher capital as may be prescribed;
• is a private company which is a subsidiary of a
  company which is not a private company. [S. 3 (1)
  (iv)]
• It consists of not less than seven members and
  three directors.
• Distinction between a public company and a
  private company.
    Holding & Subsidiary Company
• A company is deemed to be the holding company of
  another if, but only if, that other is its subsidiary." [Sec
  4(4)]
• Where a company controls the composition of Board of
  Directors of another company, the latter becomes the
  subsidiary of the former; or
• When a company holds more than half of the equity
  capital of another company, the latter becomes the
  subsidiary company of the former; or
• Where a company is subsidiary of another company
  which is itself a subsidiary of the controlling company,
  the former becomes the subsidiary of the controlling
  company.
          Government Company
• A Government Company means any company in
  which not less than 51 per cent of the paid-up share
  capital is held by
• (a) the Central Government, or
• (b) any State Government or Governments, or
• (c) partly by the Central Government and partly by
  one or more State Governments.
• A subsidiary of a Government company is also
  called a Government company.
           Statutory Corporations
• Formed under an Act of Parliament or State Legislature.
• Change in its structure is possible only by a legislative
  amendment.
• Immunity from Parliamentary scrutiny in day-today
  working.
• Freedom in regard to personnel, its employees are not
  civil servants.
• It is a body corporate having characteristics of a
  corporation.
• Independent finances- Obtains funds by borrowing and
  through revenue derived from sale of goods/services.
• Commercial Audit - audit is entrusted to CAG.
• Operation on business principles.
              Foreign Companies
• Incorporated in a country outside India and has a place
  of business in India.
• Every foreign company shall, within 30 days, file with
  RoC the following documents:
• A certified copy of the Charter, Statutes, Memorandum
  and Articles of the company in English.
• The full address of the registered or principal office of
  the company.
• A list of the directors and secretary of the company.
• The names and addresses of any person/s resident in
  India, authorised to accept notices.
            Foreign Companies
• The full address of the principal place of business
  in India.
• The documents which a foreign company has to
  file with the Registrar, shall be delivered
• to the Registrar of the state where the principal
  place of business of the company is situated and
• also with the Registrar at New Delhi.
          Section 25 Companies
• The object is to promote a social cause.
• May earn profits but not allowed to distribute it as
  dividend to members.
• License granted by Central Government.
• Not required to use the word Ltd. or Pvt. Ltd.
• Registered without paying        stamp     duty   on
  Memorandum and Articles.
• Cannot alter its object without previous approval
  of Central Government.
Incorporation of Companies
  Steps for formation of a company
• Types of Company
• Availability of Name
• The Memorandum and Articles of Association duly
  signed, and stamped.
• The agreement, if any with any individual for
  appointment as its Managing or whole-time director.
• Consent of directors in Form 29.
• Notice of Registered address in Form 18 to be given
  within 30 days of the date of incorporation.
• Particulars of Directors in Form 32.
  Steps for formation of a company
• Payment of Registration Fees.
• Power of attorney, to fulfill various legal and other
  formalities.
• Statutory Declaration in Form No. 1 that all
  requirements of the Companies Act and the rules
  thereunder have been complied with.
• The declaration should be made by either an advocate
  of Supreme Court / High Court, a practicing Chartered
  Accountant or a director, or a manager or a secretary
  named in the Articles of the proposed company.
  [Section 33 (2)]
                     Promoters
• According to SEBI (Substantial Acquisition and
  Takeover) Regulations, 1997 the term promoters
  means:
• the person or persons who are in control of the
  company ;or
• person or persons named in any offer document as
  promoters.
• a relative of the promoter within the meaning of Section
  6 of the Companies Act.
• Should be members of HUF only;or
• Are husband or wife; or
• Related to other as indicated in Schedule IA.
                 Promoters
• in case of a corporate body :
• i) a subsidiary or a holding company; or
• ii) any company in which the promoters hold
  10% or more equity capital; or
• iii) any body corporate in which a group of
  individuals or corporate bodies or a
  combination thereof holds 20% or more of
  equity capital.
           Judicial interpretation
• Whether one is promoter or not will be determined
  with reference to the nature of the role he/they play
  in implementing the objectives for which the
  company is formed.
• The persons who assume the primary responsibility
  of matters relating to promotion of a company are
  called Promoters.
• One who undertakes to form a company with
  reference to a given project and to set it going and
  who takes the necessary steps to accomplish that
  purpose.
          Judicial interpretation
• Promoter is a term not of law but of business
  usually summing up in a single word a number of
  business operations familiar to the commercial;
  world by which a company is generally brought in
  to existence. (Bowen L.J., 1880)
• Who constitutes a promoter in a particular case is
  therefore a question of fact.
• A promoter may be a natural person or a
  company.
      Memorandum of Association
• It contains the fundamental rules regarding the
  constitution of the company.
• It lays down how the company is going to be constituted
  and what work it shall undertake.
• It sets out the constitution of the company.
• It is a foundation on which the structure of the company
  stands.
• Its purpose is to enable the shareholders, creditors, and
  those who deal with the company to know what is the
  permitted range of its enterprise.
• It defines as well as confines the power of the company.
    Contents of the Memorandum
• Name Clause
• Registered Office / Situation Clause
• Object Clause- main objects and other objects
• Liability Clause- limited by share or guarantee
• Capital Clause.
• Association Clause
                 Name Clause
• A company not to be registered under a name which is
  undesirable, identical or too nearly resembles another
  company. [Section 20]
• It must not be misleading or intended to deceive with
  reference to its object.
• A mere similarity of name does not give right to
  injunction, there should be likelihood of deception or
  confusion.
• The name and address must be printed or affixed
  outside every office in English and local language.
• Inadvertent mistake in name can be changed by passing
  an ordinary resolution and by obtaining written
  approval of Central Government.
             Situation Clause

• Only the state in which the Registered Office is
  situated is mentioned.
• Exact address can be filled with RoC separately
  in Form 18 within 30 days of incorporation.
               Object Clause
• Must divide object clause into two sub-clauses -
  Main Objects and Other Objects.
• It determines the purpose and capacity of the
  company hence carry great importance.
• Acts beyond this ambit are ultra vires and hence
  void. Even the entire body of shareholders cannot
  ratify such acts.
• Subscribers enjoy unrestricted freedom to choose
  the objects.
          Doctrine of ultra vires
• An act or transaction, which may not be illegal, is
  beyond company's power by not being within the
  object of the Memorandum.
• An act ultra vires the company is incapable of
  ratification.
• Act which is intra vires the company but outside
  the authority of directors may be ratified by the
  company in proper form.
• The shareholders can ratify an act ultra vires the
  directors.
   Effect of ultra vires transaction
• Injunction to restrain the company from doing an
  ultra vires act.
• Personally liability of the directors.
• Ultra vires contract are void ab initio.
• An ultra vires borrowing does not create a
  relationship of a debtor and creditor.
                Liability Clause
• The Memorandum of a company limited by shares
  or by guarantee shall state that the liability of its
  members is limited.
• Where the liability is limited by shares, a member
  can be called upon to pay only the unpaid balance
  on his shares.
• In case the company is limited by guarantee the
  members are liable up to the maximum amount
  which they have guaranteed.
• Where the company is limited by both share and
  guarantee the liability of members is dual.
               Capital Clause
• Shares must be of fixed value.
• Nominal, authorised or registered capital.
• Not authorised to issue capital beyond its
  authorised capital unless the Memorandum is
  altered.
• In case of unlimited company having share capital,
  the liability is unlimited as against creditors only
  in case of winding up.
• In case of going concern, liability is limited to
  shares subscribed.
            Association Clause
• Must be signed by each subscriber in presence of
  one witness.
• Each subscriber must take at least one share.
• A subscriber cannot, after registration of company,
  repudiate his liability even on the ground that he
  was induced to sign by misrepresentation.
          Articles of Association
• Articles are by-laws or rules and regulations for
  the govern the management of its internal affairs
  and conduct of business.
• It also includes regulation contained in Table A
  of Schedule I.
• Deals with the rights of the members inter se.
• Articles are subordinate to and controlled by
  Memorandum.
         Articles of Association

• Unlimited companies, companies limited by
  guarantee and private companies must have
  their own Articles of Associations.
• Must be printed, divided into paragraphs,
  numbered consecutively, stamped adequately,
  signed by each subscriber to Memorandum and
  duly witnessed.
           Alteration of Articles
• Subject to the provisions of the Act and
  Memorandum, a company, by special
  resolution alter the Articles. [Section 31]
• The alteration binds members in the same way
  as original Articles.
• A company cannot in any manner deprive
  itself of the powers to alter its Articles.
            Limitation on Alteration
• Must not exceed the power in the Memorandum.
• Must not be inconsistent with the provisions of the Act.
• Must not include anything illegal or opposed to public
  policy.
• Must be bona fide for the benefit of the company.
• Must not constitute fraud on minority.
• Cannot be altered so as to have retrospective effects.
• In case of listed companies approval of Stock
  Exchange is required.
                  Prospectus
• "Any document described or issued as a
  prospectus and includes
• any notice,
• circular,
• advertisement, or
• other document
• inviting deposits from the public or
• for the subscription or purchase of any shares in,
  or debenture of a body corporate." [(Section
  2(36)]
    What constitute a Prospectus?
• An invitation to public.
• Invitation be by or on behalf of the company.
• Invitation must be to subscribe or purchase.
• Must relate to shares / debentures or other
  instrument.
• Judicial Pronouncements
    Statement in lieu of Prospectus
• Promoters are required to prepare a draft
  prospectus known as statement in Lieu of
  Prospectus.
• A copy of it must be filled with the RoC at least
  three days before any allotment of shares is
  made.
• It contains similar particulars as are required for
  a prospectus.
• No minimum subscription is required to be
  stated.
    Statement in lieu of Prospectus
• If the statement contains any misinformation
  or omission, the liability, civil and criminal, is
  same as in case of Prospectus - Fine up to Rs
  10,000.
• The process of issuing securities through a
  statement in lieu of prospectus is a kind of
  private placement.
               Shelf Prospectus
• Concept introduced by Amendment Act 2000 by the
  insertion of Section 60A.
• A prospectus issued by any financial institution or
  bank for one or more issues of securities.
• Public Financial Institutes, public sector banks or
  scheduled banks whose main object is financing
  shall file a shelf prospectus.
• Not required to file prospectus afresh at every stage
  of offer by it within the period of validity of such
  prospectus.
 Information Memorandum (Sec 60B)
• "Information Memorandum means
• a process undertaken prior to the filling of a
  prospectus
• by which a demand for the securities proposed to
  be issued is elicited and
• the price and terms of issue is assessed
• by means of a notice, circular, advertisement or
  document."
       Information Memorandum
• Companies intend to issue securities may
  circulate Information Memorandum to public.
• Offer a Red-Herring prospectus 3 days before
  the opening of offer.
• "Red-herring prospectus means a prospectus
  which does not have complete particulars on the
  price of the securities offered and the quantum
  of securities offered."
            Abridged Prospectus
• Every application form to contain a prospectus.
• The Central Govt. has prescribed that there
  should be one Abridged Prospectus with every
  two application forms,
• attached by way of a perforated lines
  containing the information under the following
  points:
            Abridged Prospectus
• The information in Abridged Prospectus to be given
   under 9 heads:
(a) General Information
(b) Capital Structure of the company
(c) Terms of the Present Issue
(d) Particulars of the Issue
(e) Company, Management & Project
(f) Financial Performance for last 5 years
(g) Payments / Refunds
(h) Particulars of Companies under Same Management
(i) Management's perception of Risk Factors
                   Share Capital
• In relation to a company limited by share it means share
  capital - in terms of rupees divided into specified
  number of shares of a fixed amount each.
• The memorandum must state the amount of capital and
  its various division.
• (a) Nominal, Authorised or Registered Capital
• (b) Issued Capital
• (c) Subscribed Capital
• (d) Called-up Capital
• (e) Un-called Capital
• (f) Paid-up Capital
     Meaning and Nature of Shares
• "A share means a share in the share capital of a
  company, and includes stocks except where a
  distinction between stocks and shares is expressed
  or implied." [Section 2(46)]


• "The interest of a shareholder in a company
  measured by a sum of money, for the purpose of
  liability in the first place and of dividend in the
  second." Farewell J
    Meaning and Nature of Shares

• "An interest measured by a sum of money and
  made up of diverse rights conferred by Articles."
  The Supreme Court of India

• "A share is right to participate in the profits made
  by a company, while it is a going concern and
  declares dividend, and in the assets when it is
  wound up."
              Kinds of Shares
• Two classes of Shares [Sec 86 as amended in
  2002] -
(A) Equity Share [Sec 85(2)]
• "Equity Share Capital means all share capital
  which is not preference share capital."
• The equity shareholders receive dividend out of
  profits declared in AGMs.
• Dividend declared only after depreciation
  allowance and payment of preference shareholders.
• Voting right is in proportion to paid-up equity
  capital.
               Kinds of Shares
(B)   Preference Shares [Sec 85(1)]
• Preference shares capital is that part of share
  capital which fulfills following two conditions:
• (i) carries preferential right with respect to
  dividend- fixed amount or at fixed rate; and
• (ii) carries preferential right with respect to
  repayment of capital on winding up.
             Sweat Equity Shares
                    [Sec 79A, 1999)
• Sweat Equity Shares means equity shares issued to
  employees or directors
• at a discount for consideration other than cash
• for providing know-how or making available rights in
  the nature of intellectual property or
• value addition by whatever name called.
• Issue must be authorised by a special resolution.
• Resolution to specify number, current market price and
  consideration of shares, and the class or classes of
  directors or employees.
           Sweat Equity Shares
• One years has, at the date of the issue,
  elapsed since the company was entitled to
  commence business.
• If shares are listed, the issue must be in
  accordance with SEBI regulations.
• All limitation, restriction and provisions of
  equity shares are applicable.
Sources of Capital
             From Promoters
• Private companies cannot invite general public
  to subscribe its share capital.
• Public companies can raise the necessary
  capital by private placement without inviting
  the general public to subscribe. (not made to
  more than 49 persons at a time)
                    From Public
• By issuing a prospectus.
• By an offer for sale or by deemed prospectus:
• a) Company offers/agrees to allocate shares to a
  financial institution or an Issue House for sale to
  public.
• (b) The issue house publishes a document called an
  Offer For Sale at a price higher than what its holder/s
  had paid or at par.
• The document is deemed to be a prospectus u/s 64(1).
              From Public
• By placing of shares:
• a) A broker or an underwriter finds
  persons who wish to buy shares.
• (b) The broker acts merely as an agent.
• (c) No need to issue a prospectus.
      From Existing Shareholders
• By issue of right shares to existing shareholders
  [Sec 81] allotted in proportion to their existing
  holding. Eg. 2 shares for every lot of 5 shares.
• Companies are required to issue Letter Of Offer
  to the existing shareholders of the company.
                Book Building
• A process by which demand for proposed securities
  is build up and a fair price and quantum of the issue
  is determined.
• The Book Runner Lead Manager (BRLM)
  maintains a book wherein bids by individual and
  institutional investors (through syndicate member-
  merchant banker) are recorded.
• Syndicate member have an underwriting agreement
  with BRLM and BRLM in turn enter into an
  underwriting agreement with the company.
                 Book Building
• Two scheme of book building process - 75% Scheme
  (i.e. 75% of the issue size is offered by book building
  process and the balance 25% by fixed price method)
  and 100% Scheme (i.e. the entire issue size is offered
  by way of book building process).
• SEBI has allowed all companies to make issue through
  Book Building (earlier upwards of Rs 25 crores issue).
• 60% of issue size through Book Building Process be
  issued to QIBs failing this, the company is required to
  make maximum public offering of 25%.
     Issue of Shares at a Premium
                     [Section 78]
• Companies may issue shares at premium
  irrespective of the fact whether the shares are listed
  or not.
• No restriction in Companies Act on issue at
  premium, the only restriction is on the utilization
  of premium amount.
• Premium cannot be treated as profit as such the
  amount not available for distribution as dividend.
• Premium amount must be kept in separate account
  called Securities Premium Account.
      Issue of Shares at a Premium
• If premium is received in kind, an amount equal to
  premium amount must be transferred to Securities
  Premium Account.
• Premium to be used only for the following purposes as
  mentioned in Section 78(2):
• (i) for issuing fully paid bonus shares;
• (ii) for writing off preliminary expenses;
• (iii) for writing off commission, discount expenses on
  issue of debentures; and
• (iv) for providing for premium payable on redemption
  of Redeemable Preference Shares or debentures.
          Further Issue of Shares
                    [Section 81]
• Called Right Shares.
• May be issued at any time after two years from
  incorporation or one year from first allotment,
  whichever is earlier.
• Must be offered to the existing shareholders in
  proportion to their holding.
• For listed company, information on quantum and
  proportion shall be supplied to the concerned stock
  exchange.
• Company must give notice of offer and the number of
  shares offered to existing shareholders.
           Further Issue of Shares
• Give shareholders 15 days to decide.
• The notice must state the shareholder's right to
  renounce the offer in whole or in part in favour of some
  other person.
• The board may dispose of the shares in a manner
  beneficial to the company.
• Condition of issue of shares to persons other than
  existing shareholders.
• [Section 81 (1A)]:
• 1. Pass a special resolution in general meeting, and
• 2. In case of ordinary resolution Central Govt.'s
  approval must be obtained.
                 Bonus Issue
• When company accumulates large distributable
  profits it convert it into capital.
• Divide the capital among the existing
  shareholders in proportion to their entitlement.
• Members do not have to pay for such shares.
• Bonus issue is a machinery for capitalizing
  distributable profits.
• Bonus shares is not income and hence not
  taxable.
                Bonus Issue
• Paid-up capital increases.
• Conversion of free reserves, like general
  reserve, capital redemption reserve,
  development rebate reserve, securities premium
  account, etc.
• Must be authorised by the Articles.
• Must be sanctioned in the AGM on the
  recommendation of the board.
• Authorised capital must be increased wherever
  necessary.
   Employee Stock Option Scheme
• "Employee Stock Option means
• the option given to the whole-time directors,
  officers or employees of a company,
• which gives such directors, officers or
  employees the benefit or right to purchase or
  subscribe
• at a future date,
• the securities offered by the company at a pre-
  determined price." [Section 2(15A)]
   Employee Stock Option Scheme
• The offer is subject to approval of shareholders
  by a special resolution.
• Minimum one year period is prescribed between
  the grant of offer and its vesting.
• After the lapse of one year the period would be
  determined by the company.
• ESOP Scheme to be under the superintendence
  and direction of Compensation Committee of the
  board.
        Prohibition on Buy Back
• A company cannot buy its own shares as it
  amounts to reduction of share capital without
  court's consent. [Section 77(1)]
• A company may not get another person to buy
  its share on its behalf, indirectly.
• A public company or its subsidiary must not
  finance the purchase, directly or indirectly, of
  its own shares or of its holding company.
                    Exceptions
• Company may redeem redeemable preference shares
  u/s 80.
• A banking company may lend money in the ordinary
  course of business to buy shares.
• Financial assistance for purchase of fully paid shares
  by trustee of or for share held for the benefit of
  employees of the company.
• Loan may be advanced to the bona fide employee
  other than directors, or managers to purchase fully
  paid shares for amount not exceeding six months'
  salary / wages.
• Company may buy its share from a member under a
  Court order under Section 402.
   Buy back of own share u/s 77A
• Subject to provision of Sub section (2) of
  Section 77A & 77B a company may purchase
  its own shares or other specified securities, out
  of:
• Its free reserve, securities premium account, or
  proceeds of any shares or specified securities.
• Buy back may be in one of the following
  modes:
• From existing security holder on proportionate
  basis (tender method).
  Buy back of own share u/s 77A
• From the open market (through Stock
  Exchanges).
• From odd lot holders.
• From employees securities issued under ESOP
  or Sweat Equity.
• All shareholders must have same right of
  participating in the buy-back.
         Conditions of Buy-back
• Must be authorised by the Articles.
• Special resolution is AGM authorizing Buy-
  back.
• Buy-back is, or less than, 25% of paid-up capital
  or free reserves in that financial year.
• Debts owned by company is not more than
  twice its capital and free reserves after such
  buy-back. (Central Govt. may relax the ratio)
• Buy-back should complete within 12 months
  from passing of special resolution.
        Conditions of Buy-back
• Declaration of solvency (Form 4A) signed by
  the MD and one director must be filled with the
  RoC and SEBI.
• After buy-back is complete the securities must
  be physically destroyed within 7 days.
• Company shall not make a further issue of
  shares / securities for 6 months, except by way
  of bonus shares.
• Prescribed return in Form 4C to be filled with
  RoC and SEBI within 30 days.
        Conditions of Buy-back
• The company must maintain a register of buy-
  back mentioning the consideration paid, date of
  cancellation / destruction of securities.
• Contravention of Section 77A would make the
  company or officer punishable with fine up to
  Rs 50,000 and /or imprisonment up to 2 years.
• If buy-back is out of free reserve, a sum equal
  to the nominal value of shares be transferred to
  securities premium account and disclose in the
  balance sheet.
   Prohibition for Buy-back [Sec 77B]
• No company shall directly or indirectly purchase its
  own securities:
• Through any subsidiary including its own subsidiary
  or,
• Through any investment company.
• If any default in repayment of deposit, interest
  thereon, redemption of debenture / preference shares,
  payment of dividend, repayment of any term loan is
  subsisting.
• If company has not complied with provisions of
  Sections 159, 207 and 211 of the Act.
              Board of Directors
• The Board of Directors of a company is a nucleus
  selected according to the procedure prescribed in the
  Act and the Articles of Association, out of the entire
  mass of shareholders and even non-shareholders.
• Acting collectively as a Board of Director, they can
  exercise all the powers of the company except those,
  which are prescribed by the Act to be specifically
  exercised by the company in the general meeting.
• Directors, as a body, frame the general policy of the
  company, direct its affairs, appoints the company
  officers, ensures that they carry out their duties and
  recommend to the share holders regarding distribution
  of dividend.
              Board of Directors
• There are mainly two types of company directors -
  Executive Directors or Whole-Time Directors (MD,
  Technical Directors) and, Non-executive or part-time
  Directors who are professionals and serve on the board
  of many companies.
• Executive directors have employment stake in the
  company. They wield substantial power, enjoy
  maximum remuneration, perquisites, fees, commission
  and allowances.
• Part-time directors get only sitting fees for the board
  meetings attended by them and wield little or no
  powers.
          Board of Directors
• "A director includes any person occupying
  the position of director by whatever name
  called." [Section 2(13)]
• Only individual, and not a body corporate,
  association or firm, shall be appointed as
  director. [Section 253]
• "An individual who direct, control, manage,
  superintend the affairs of the company in
  the form of the board of directors."
              Types of Directors
• Professional Directors
• Specialist in different fields of management.
• Income derives principally from sitting fees.
• Nominee Directors
• Appointed by FIs, or Banks
• Powerful tool of project supervision, monitoring and
  control.
• Executive Directors
• Is a full time employee of the company.
• May not be members of the board, as such not a
  director in strict sense.
             Types of Directors
• Independent Directors
• Do not have any material pecuniary relationship or
  transaction with the company.
• Entitle to receive director's remuneration.
• Government Directors (Section 408)
• Appointed by the Central Government on the
  recommendation of the CLB.
• To safeguard the interest of the company or its
  shareholder or in public interest.
• When the operations of the company are conducted in
  such a manner as to oppress any member of the
  company or in a manner prejudicial to the company.
              Types of Directors
• Whole-time Directors [Section 269(1)]
• Includes a director in the whole time employment of the
  company.
• Technical director, legal director, works director sales
  director if appointed on full time basis.
• A whole-time director is also a managerial person.
  [Section 268(1)]
• They cannot accept the office of executive or whole-
  time director in any other company.
• There is no restriction on the period of appointment of a
  whole time director, he may be appointed for a longer
  period.
              Types of Directors
• There are mainly two types of company directors -
  Executive Directors or Whole-Time Directors (MD,
  Technical Directors) and, Non-executive or part-time
  Directors who are professionals and serve on the board
  of many companies.
• Executive directors have employment stake in the
  company. They wield substantial power, enjoy
  maximum remuneration, perquisites, fees, commission
  and allowances.
• Part-time directors get only sitting fees for the board
  meetings attended by them and wield little or no
  powers.
             Managing Director
• A director who, by virtue of an agreement, or of a
  resolution passed in the general meeting or board
  meeting or by virtue of the Memorandum or Articles,
  is entrusted with substantial power of management and
  includes a director occupying the position of MD, by
  whatever name called. [Section 2(26)]
• Powers exercised subject to the superintendence,
  control, and direction of the company's board of
  directors.
• A person who is not a director of the company must be
  first appointed as an additional director in accordance
  with Section 260 to be appointed as MD.
             Managing Director
• He must sign and file his consent to act as a director
  pursuant to the provisions of Section 264 and obtain
  qualification shares u/s 270.
• He may have dual capacity that of an employee and
  agent.
• It obligatory for public companies having paid up
  capital of Rs 5 crore or more to appoint a MD or
  whole-time director.
• Appointment of MD or whole-time director in a
  public company only with the prior approval of the
  central govt.
      Legal Position of Directors
• Public companies must have at least three
  directors. [Section 252]
• The Act does not lay down any qualification,
  but it lays down disqualifications.
• Directors are the agent of the company.
• A single director has no authority to bind the
  company unless such powers are delegated to
  him by the board.
• To some extent directors are also trustee of the
  company's properties.
       Legal Position of Directors
• Barring directors in the whole time employment,
  directors are not in the employment of the
  company and are not entitled to any
  remuneration beyond what is allowed by the Act,
  i.e. sitting fees.
• They are not also required to hold any shares in
  the company on whose board they serve.
• A director can hold an office or place of profit in
  the company in addition to his usual directorship.
  [Section 314]
       Qualification of Directors
• According to Sec 274 a person shall not be
  capable of being appointed as director if:
• found to be of unsound mind;
• an un-discharged insolvent;
• applied to be adjudicated as an insolvent;
• convicted of any offence involving moral
  turpitude and sentenced for not less than six
  months and a period of 5 years has not elapsed;
        Qualification of Directors
• has not paid any call in respect of shares and six
  months have elapsed;
• an order u/s 203 is passed by a court disqualifying
  him;
• is already a director of a public company which -
• has not filled annual returns for three years, or
• has failed to repay the deposits or interest thereon
  or redeemed its debentures.
• Only individuals can be a director. [Sec 253]
         Appointment of Directors
• First directors may be named in the Articles or
  subscriber to the memorandum shall be first directors.
• One third of the total directors are liable to retire by
  rotation every year and are eligible for re-appointment
  in the General Meeting. [Section 256]
• Directors who have been longest in the office to retire
  first.
• Directors nominated by financial institutions or by the
  Central Govt. u/s 408 are not liable to retirement.
• MD and Whole-time director shall not be liable to retire
  by rotation.
       Appointment of Directors
• A retiring director may be re appointed at the
  same AGM, some other person may also be
  appointed in his place. [Section 256(3)]

• At the adjourn meeting, if the vacancy is not
  filled and it was not expressly resolved not to
  fill the vacancy, the retiring director shall be
  deemed to have been reappointed, provided:
       Appointment of Directors
• Any person other than the retiring director may
  give a notice not less than 14 days before an
  AGM about his candidature as a director or any
  member may give such notice signifying his
  intention to propose him as a candidate for that
  office.
• Two or more directors should not be appointed
  en bloc or by single resolution. [Sec 263(1)]
  unless a resolution to do so has first been
  agreed by the meeting without any vote given
  against it.
     Small Shareholder's Director
• A public company having a paid up capital of
  Rs.5 crore or above may have a director from
  amongst small shareholders.
• Shareholders not less than 1/10th (or 100) of the
  total shareholders may elect suo-moto or upon a
  notice served at least 14 days before the AGM.
• Listed company shall elect small shareholder's
  director through postal ballot while an unlisted
  company on the recommendation of the majority
  of small shareholders.
    Small Shareholder's Director

• Hold office for a maximum period of three years.
• Same person may be reappointed for another
  term if so decided.
• He is treated as director for all purposes but
  cannot be appointed as MD or whole-time
  director.
• No individual can hold office of Small
  Shareholder's Director at the same time in more
  than 2 companies.
        Managerial Remuneration
• Not defined in the Act but reference to be found in
  Sections 198, 309, 311 and 387 suggesting that
  director and managerial personnel are entitled to
  receive managerial remuneration.
• Managerial Remuneration may take the form of
  monthly payment, say, salary or a specified
  percentage of net profits or a commission and /or by
  way of a fee for each meeting of the board, besides
  any or all of the following:
• Rent free accommodation;
• Any other amenity provided free of charge or at
  concessional rate; and
      Managerial Remuneration
• Any insurance, annuity, or gratuity.
• Payment received for holding an office/place
  of profit is not managerial remuneration.
  [Section 309(1)]
• The overall Managerial Remuneration payable
  not to exceed 11% of the net profit. [Section
  198 (1)]
• MD and Whole-time directors may be paid a
  monthly salary or specified percentage of net
  profit. [Section 309 (3)]
  Remuneration to Non-Exe Directors
• Non-executive directors may be paid
  remuneration either:
• Monthly, quarterly or annual payment with
  approval of Central Govt.;
• By way of commission authorised by special
  resolution.
• In either case remuneration shall not exceed:
• 1% of net profit if company has MD or whole-
  time director;
• 3% of net profit in any other case.
   Remuneration to Non-Exe Directors

• The company with the approval of Central Govt. in
  an AGM authorise a higher commission than 1% or
  3%.
• Such resolution shall remain in operation for five
  years, though renewable.
• If a director is paid sitting fees for attending board
  meeting it shall not be considered for computing
  overall Managerial Remuneration u/s 198
• Provisions of Sections 309 and 198 shall not apply
  to a private company.
  Co. having no or Inadequate Profits
• Capital of company      • Monthly Remuneration
• Less than 1 crore       •   75,000
• B/wn Rs 1 and Rs 5 cr   •   1,00,000

• B/w Rs 5 and Rs 25 cr
                          •   1,25,000
• B/w Rs. 25 and Rs 100
  cr                      •   1,50,000
• Above Rs 100 crore      •   2,00,000
       Managerial Remuneration
• In addition, the managerial personnel shall also
  be eligible for:
• Contribution to PF, Superannuation Fund or
  annuity fund to the extent not taxable under
  Income Tax Act, 1961;
• Gratuity @ not exceeding half a month's salary
  for each completed year;
• Encashment of leave at the end of tenure.
• In case of an expatriate managerial person:
       Managerial Remuneration
• Children education allowance - maximum Rs
  5000 per month per child;
• Holiday passage for children, spouse and
  members of family; and
• Leave travel concession.
• All remuneration payable aforesaid shall be
  subject to approval by a resolution in AGM.
             Company Meetings
• A company being an artificial person expresses its will
  or takes its decision through resolutions passed at
  regularly convened meeting of the general body of the
  shareholders, and the directors.
• The companies Act provide the shareholders a forum
  of self-protection, which is general meeting of
  shareholders.
• The shareholders can use the forum to appoint
  directors as well as auditors of their own choice who
  may safeguard them from the possible manipulation.
• The business of the meeting is conducted in the form
  of resolutions proposed and passed.
    Types of Company Meetings
• Shareholders Meetings:
   – Statutory Meeting under Section 165;
   – Annual General Meetings under Section 166;
   – Extraordinary General Meetings:
   – Convened by directors suo moto between
     two AGMs.
   – Convened by directors on requisition under
     Sec 169.
          Types of Meetings…
• Meetings of the Board of Directors.
• Meetings of the Board Committee.
• Class Meetings of Shareholders.
• Meetings of the Debenture holders.
• Meetings of the Creditors.
• Meetings of the Contributories in winding up.
    Statutory Meetings [Section 165]
• Companies limited by guarantee and share shall, within
  one month and not more than six months from the date
  of commencement of business, hold a general meeting
  of the members to be called the Statutory Meeting.
• Failure to hold Statutory Meeting renders the company
  liable to be wound up u/s 433(b).
• This provision is not applicable to a private company.
  [Section 165(10)]
• The board shall, at least 21 days before the day on
  which the meeting is held, forward a report to every
  member of the company called Statutory Report.
Annual General Meeting [Section 166]
• Every company must, in each calendar year, hold an
  annual general meeting so specified in the notice
  calling it, provided that not more than 15 months
  shall elapse between two AGMs.
• First AGM may be held within 18 months from the
  date its incorporation.
• Subsequent AGM should be held on the earliest of
  the following: [Sec 166 & 210]
• 15 months from the last AGM;
• The last day of the calendar year; or
• 6 months from the close of the financial year.
                     AGM…
• In case of difficulty in holding meeting the
  Registrar may extend time by not more than 3
  months.
• Application for extension of time should be made
  before the due date of holding AGM.
• Any delay including extension by RoC, shall make
  the officer in default punishable with fine extending
  up to Rs 50,000 and Rs 2,500 for every day of the
  default.
• Delay in completion of audit or annual accounts do
  not constitute a special reason justifying extension
  of time for holding of AGM.
  Time and Place of holding AGM
• Every AGM called after giving 21 days notice must be
  held on a day other than a public holiday.
• Should be held on a working day, during business
  hours, at the Registered Office of the company, or
• a place within the city, town, or village in which
  registered office is situated.
• An adjourned meeting accidentally comes to be held on
  a public holiday does not contravenes the provisions of
  Section 166 (2).
• Time of subsequent AGMs may be fixed by the Article
  or by a resolution in the AGM.
  Business Transacted at an AGM
                [Section 173]
• Ordinary business relating to:
• Consideration of accounts, Balance Sheet and
  report of board and auditor;
• Declaration of dividend;
• Appointment of director in place of those
  retiring; and
• Appointment and fixing of remuneration of the
  auditors.
• Every other business is a special business.
                  EGM [Sec 169]
• Every general meeting of company with exception to
  Statutory Meeting and AGM is called an EGM.
• Every business at an EGM is a special business, which
  arises between two AGMs being urgent, and cannot
  be deferred to the next AGM.
• Usually the Articles contain provisions empowering
  the board for calling an EGM.
• If there are not within India directors capable who are
  not sufficient in number to form a quorum any
  director or two members may call an EGM.
    Calling of EGM on Requisition
• The board shall on requisition of members holding
  1/10th of the paid up capital or voting right, forthwith
  call an EGM.
• The requisition shall set the matters for consideration,
  duly signed and deposited at the registered office of the
  company.
• If the EGM is not called within 21 days of the
  requisition the meeting may be called on a day not later
  than 45 days from the date of deposit of requisition:
   – By requisitionists themselves; or
   – By 1/10th of the shareholders or members holding
      1/10th of voting right.
   Calling of EGM by CLB [Sec186]
• If, for any reason it is impracticable to call an EGM,
  the CLB may, either of its own or on an application of
  any director ort member:
• order a meeting of the company;
• and give such ancillary or consequential directions as
  the CLB thinks expedient.
• A meeting so called shall be deemed to be a meting of
  the company duly called, held and conducted.
• The CLB will interfere very sparingly, and only when
  the application of a meeting is made bona fide in the
  larger interest of the company.
     Meeting of Board of Directors
• A meeting of the Board of directors shall be held at
  least once in every three months and at least four such
  meetings shall be held in one year.
• As long as four meetings are held in a calendar year, the
  interval between two meetings may be more than three
  months.
• Listed companies are required to hold at least four
  board meetings in a year with a maximum time gap of
  four months between two meetings. (LA - Clause 49)
• Notice of every meeting of the board shall be given in
  writing to every director for the time being in India, and
  at his usual address in India to every director.
             Board Meetings…
• Failure would make the officer in default punishable
  with a fine extending up to Rs 1000.
• The notice should contain the time date and place of
  meeting.
• There is no provision for minimum days for giving
  notice. It is generally prescribed by the Articles.
• If the notice of the meeting is not given to even one
  director the meeting and any resolution passed thereat
  would be invalid.
• Notice of the adjourned meeting should be given to the
  directors who did not attend the original meeting.
             Board Meetings…
• For sine die adjournment and to transact new
  business a fresh notice would be required.
• The meeting of the director may be held at any
  time and place convenient to directors, outside the
  business hours and even on public holiday unless
  Articles provides otherwise.
• Good practice demands that the agenda containing
  business to be transacted is circulated preferably
  along with the notice at least a week before the
  date of meeting.

				
DOCUMENT INFO