exhibits_XL

Document Sample
exhibits_XL Powered By Docstoc
					                                      REQUEST FOR REPLACEMENT CHECK
CHECK NUMBER                                                             AMOUNT


NAME OF PAYEE


DATE OF CHECK


Please provide a brief description of how the check was lost or destroyed.




I request a replacement check for the above listed check. I understand that if I find the original
check that I must return it to the issuing office. If I cash or deposit the original check, I am liable
for the face value and any charges incurred.



I certify that the original check was/was not lost through my own negligence.


                                                               Date of Request
Signature of Requestor



REPLACEMENT ISSUED
CHECK NUMBER
DATE
AMOUNT

REPLACEMENT CHECK RECEIVED/MAILED BY:




C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]replacement ck form
                                                                    DIOCESE OF CHARLESTON
                                                          CHECKING ACCOUNTS RECONCILIATION
                                               FOR THE REPORTING PERIOD ENDING _________________________




                                                                                      Name of Parish



                                                                                         Address


                                                                                       Parish Number


                                                                   Checking Accounts Reconciliation

                                                    Checking Account A                                         Checking Account B                  Total
                                       Current Quarter                 Year to Date                 Current Quarter            Year to Date     Year to Date

    Beginning Checkbook
          Balance

 Plus: Total Cash Receipts
For Period (total parish rev.)




 Plus: Total Transfers from
          Savings


             Total

     Less: Total Cash
 Disbursements For Period
        (total exp.)
 Less: Transfers to Savings
 (Diocesan & non-Diocesan)


 Less: Capital Expenditures


    Less: Debt Service -
    Principal Payments

        Miscellaneous
        (List Below)


 Ending Checkbook Balance



Miscellaneous Additions and/or Subtractions
1). Savings Interest - _________________________

2). ________________________________________




                                                                                                   Checking Account A      Checking Account B      Total


                                             Balance Per Bank Statement - End of the Quarter


                                                                    Less Outstanding Checks


                                                                                    Subtotal


                                           Add: Deposits in Checkbooks But Not on Statements

                                                     Balance in Checkbooks - End of Quarter


          Finance Department 7/17/2011                                                   Page 12
                                             DIOCESE OF CHARLESTON

                          DIOCESAN SAVINGS AND INVESTMENT RECONCILIATION
                          FOR THE REPORTING PERIOD ENDING



                                                               Name of Parish




                                                                 Address




                                                               Parish Number




                              Diocesan Savings Account                  Diocesan Savings Account

                           Current Quarter      Year To Date       Current Quarter    Year To Date   Totals

 Beginning Savings
       Balance



  Savings Deposits
(this reporting period)



 Interest Credited to
    Account (this
  reporting period)



           Total



   Less:     Savings
  Withdrawals (this
  reporting period)


Savings Bank Fees &
    Charges (this
  reporting perod)


  Ending Savings
  Account Balance




              55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                               EXHIBIT 2B
                                             DIOCESE OF CHARLESTON

                          DIOCESAN SAVINGS AND INVESTMENT RECONCILIATION
                          FOR THE REPORTING PERIOD ENDING



                                                               Name of Parish




                                                                       Address




                                                               Parish Number




                                      BSA Endowment Account                     Diocesan Investment Account

                             Current Qtr.       Year To Date              Current Qtr.        Year To Date    Totals

 Beginning Savings
       Balance


  Savings Deposits
(this reporting period)
  Account #534201


 Realized Gain/loss
(this reporting period)
  Account #514410


Unrealized Gain/loss
(this reporting period)
  Account #514415


 Interest Credited to
Account (net of fees)
(this reporting period)
  Account #514401


        Total



   Less:   Savings
  Withdrawals (this
  reporting period)


  Ending Savings
  Account Balance
                                             DIOCESE OF CHARLESTON

                          DIOCESAN SAVINGS AND INVESTMENT RECONCILIATION
                          FOR THE REPORTING PERIOD ENDING



                                                             Name of School




                                                               Address




                                                             School Number




                              Diocesan Savings Account                Diocesan Savings Account

                           Current Quarter    Year To Date       Current Quarter    Year To Date   Totals

 Beginning Savings
       Balance



  Savings Deposits
(this reporting period)



 Interest Credited to
    Account (this
  reporting period)



           Total



   Less:     Savings
  Withdrawals (this
  reporting period)


Savings Bank Fees &
    Charges (this
  reporting perod)


  Ending Savings
  Account Balance




              55696916-38ac-4a05-88ee-68bae8143ac8.XLS schsavingrec
                                             DIOCESE OF CHARLESTON

                          DIOCESAN SAVINGS AND INVESTMENT RECONCILIATION
                           FOR THE REPORTING PERIOD ENDING



                                                            Name of School




                                                            Address




                                                            School Number




                                     Diocesan Investment Account                Diocesan Investment Account

                              Current Qtr.        Year To Date               Current Qtr.     Year To Date    Totals

  Beginning Savings
       Balance


  Savings Deposits
      /Transfers
(this reporting period)


  Realized Gain/loss
(this reporting period)
  Account #474505


 Unrealized Gain/loss
(this reporting period)
  Account #474605


 Interest Credited to
 Account (net of fees)
(this reporting period)
  Account #494671


        Total



   Less:   Savings
Withdrawals/Transfers
(this reporting period)


   Ending Savings
  Account Balance
                                                        DIOCESE OF CHARLESTON
                                AFFILIATED ORGANIZATION CHECKING ACCOUNT RECONCILIATION

                                 FOR THE REPORTING PERIOD ENDING ________________________



                                                                Name of School/Affiliated Organization Name



                                                                          Address



                                                                         School number

                                                                       Checking Accounts Reconciliation

                                      Checking Account A                   Checking Account B                       Checking Account C             Total
                                    Current        Yr to Date            Current        Yr to Date                Current        Yr to Date     Yr to Date
                                    Quarter                              Quarter                                  Quarter
   Beginning Checkbook
           Balance


  Plus Total Cash Available
         For Period


  Plus: Total Transfers from
          Savings


            Total
Less: Total Cash Expenditures
         For Period


 Less: Transfers To Savings
(Diocesan and NonDiocesan)

       Miscellaneous
        (List Below)




  Ending Checkbook Balance
                                                                   (Ending checkbook balance must agree with ending cash balance)


Miscellaneous Additions and/or Subtractions
1) ___________________________________                                                                              Bank Reconciliation
2) ___________________________________
3) ___________________________________                                                       Checking           Checking            Checking      Total
                                                                                            Account A           Account B           Account C


                                     Balance Per Bank Statement - End of the Quarter


                                                            Less Outstanding Checks


                                                                           Subtotal


                                 Add: Deposits in Checkbooks But Not on Statements


                                             in Checkbooks-End of Quarter
                                     Balance Balance in Checkbooks- End of Quarter



                                C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]replacement ck form



              55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                                                                EXHIBIT 2A
                                          DIOCESE OF CHARLESTON

                              NON DIOCESAN INVESTMENT RECONCILIATION
                             FOR THE REPORTING PERIOD ENDING


                                                          Name of Parish



                                                            Address



                                                          Parish Number


                        Non Diocesan Investment Account    Non Diocesan Investment Account
   Name of Bank       ___________________________         __________________________

                      Current Quarter   Year To Date      Current Quarter   Year To Date     Totals

 Beginning Savings
      Balance


 Savings Deposits
  (this reporting
      period)


 Interest/Dividends
Credited to Account
   Acct# 444691


 Unrealized Gain or
 (Loss) on Non-Dio
    Investments
   Acct# 514415



       Total


   Less: Savings
 Withdrawals (this
 reporting period)


Savings Bank Fees &
   Charges (this
 reporting period)


  Ending Savings
 Account Balance




           55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                   EXHIBIT 2C
                                           DIOCESE OF CHARLESTON

                               NON DIOCESAN SAVINGS RECONCILIATION
                              FOR THE REPORTING PERIOD ENDING



                                                        Name of School




                                                          Address




                                                        School Number




                         Non Diocesan Savings Account    Non Diocesan Savings Account
   Name of Bank

                       Current Quarter   Year To Date   Current Quarter   Year To Date   Totals

 Beginning Savings
     Balance



 Savings Deposits
  (this reporting
      period)


Interest Credited to
   Account (this
 reporting period)



       Total



  Less: Savings
 Withdrawals (this
 reporting period)


Savings Bank Fees &
   Charges (this
 reporting period)


  Ending Savings
 Account Balance




           55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                               EXHIBIT 2C
                                               DIOCESE OF CHARLESTON
                          AFFILIATED PARISH ORGANIZATION FINANCIAL REPORT

PARISH                                                          FOR THE PERIOD ENDING


                              Name of Organization
                                                                                                               July-June
Financial Activity                                                                 Current Quarter            Year to Date
Beginning Cash Balance (All Accounts)
Activity Receipts
Fund Raising Receipts
Donations
Other Income

Total Cash Available

Current Period Expenditures
Transfers to the Parish
Activity Expenditures
Parish Related Expenditures
Fund Raising Expenditures
Other Expenditures

Total Cash Expenditures

Ending Cash Balance

Breakdown of Ending Cash Balance
Checking
Savings                                                                                                   NOTE: List all accounts
Certificate of Deposit                                                                                    that are in the name of
Money Market                                                                                              the organization.
Other, Specify
Outstanding checks/deposits
Total of All Accounts
Reconcile this report with the bank statement.

Breakdown of Parish Related Expenditures

Types of Expenditures




Total Parish Related Expenditures




Name of Signature of Treasurer                                                                                       Date



Name and Signature of Pastor/Parish Life Facilitator                                                                 Date


                                 Note: One report is required for each activity that has its own funds.



             55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                                   EXHIBIT 3
                                               DIOCESE OF CHARLESTON
                         AFFILIATED SCHOOL ORGANIZATION FINANCIAL REPORT

SCHOOL                                                          FOR THE PERIOD ENDING


                            Name of Organization
                                                                                                                 July-June
Financial Activity                                                                 Current Quarter              Year to Date
Beginning Cash Balance (All Accounts)
Activity Receipts
Fund Raising Receipts
Donations
Other Income

Total Cash Available

Current Period Expenditures
Transfers to the School
Activity Expenditures
School Related Expenditures
Fund Raising Expenditures
Other Expenditures

Total Cash Expenditures

Ending Cash Balance

Breakdown of Ending Cash Balance
Checking
Savings                                                                                                     NOTE: List all accounts
Certificate of Deposit                                                                                      that are in the name of
Money Market                                                                                                the organization.
Other, Specify
Outstanding checks/deposits
Total of All Accounts
Reconcile this report with the bank statement.

Breakdown of School Related Expenditures

Types of Expenditures




Total School Related Expenditures




Name of Signature of Treasurer                                                                                         Date



Name and Signature of Principal                                                                                        Date


                                 Note: One report is required for each activity that has its own funds.
                          Please submit a copy of the bank statement with affiliated organization report.

            55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                                      EXHIBIT 3
                                     EXHIBIT # 4



                   Endorse Here:



                      _____    FOR DEPOSIT ONLY              _____

                     ______   NAME OF INSTITUTION            _____

                     ________________________________________



                      DO NOT SIGN/WRITE/STAMP BELOW THIS LINE
                         FOR FINANCIAL INSTITUTION USAGE ONLY*




                          Federal Reserve Bank Regulation CC




55696916-38ac-4a05-88ee-68bae8143ac8.XLS                             EXHIBIT 4
                                                        TALLY SHEET                              Exhibit #5
                                                        (For Smaller Parishes)


PARISH:                      ___________________________________________________

MASS(DAY/TIME):             ___________________________________________________

PREPARERS:                  ___________________________________________________

OFFERTORY - ENVELOPES                                       CHECKS                   BILLS       COINS




          OFFERTORY ENVELOPES TOTALS: $                                          $           $
OFFERTORY - LOOSE
List checks below by name or attach copies of checks:




             OFFERTORY LOOSE TOTALS: $                                           $           $
       TOTALS FOR REGULAR OFFERTORY: $                                           $           $


OTHER COLLECTIONS:                                          CHECKS                   BILLS       COINS
SECOND COLLECTION:
BULIDING FUND:
CCD PROGRAM:




                       TOTAL OTHER: $                                            $           $
     TOTALS CONTRIBUTIONS RECEIVED: $                                            $           $

Signatures:__________________________________________________________________________
         ____________________________________________________________________________
         ____________________________________________________________________________
                                                                                   EXHIBIT 7



       SAMPLE YEAR END CONTRIBUTION ACKNOWLEDGMENT



                                                      Date:


     This acknowledgment of your contributions to
   {donee organization}                 for 2001 is provided pursuant to section
   170 (f) (8) of the Internal Revenue Code.


              Name of Contributor:

              Address of Contributor:



              Annual 2001 Contribution:           $

   Included in your total annual 2001 contribution of $
   are the following contributions of $250 or more:

           Amount:                                    Date:
           Amount:                                    Date:
           Amount:                                    Date:
           Amount:                                    Date:




   CHECK AS APPROPRIATE

   [   ]      The donee organization either did not provide any goods or services in
              whole or partial consideration for the above contributions or provided
              only intangible religious benefits.

55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                               EXHIBIT 7
                                                      Diocese of Charleston

                                                      Payment Remittance Advice

Parish Name:                                                                                 Mail To: Diocese of Charleston
                                                                                                       Finance Office
Parish Address:                                                                                       1662 Ingram Rd.
                                                                                                      Charleston, SC 29407
Parish Number:                                                                               Attn:    Accounts Receivable

               *   Please write a separate check for each shaded area.


Parish
Account                                                                           Chancery
Number         Payment For                                                     Account Number                             Amount
 686410        Assessment                                                      1-000-1402
 686806        Property Insurance                                              1-000-1401
 616110        Health & Life Insurance-Priest                                  1-000-1403
                                                                                                          Check Amt


               Note to Chancery: Amounts for principal and interest MUST AGREE with the loan amortization schedule provided.
 739011        Principal                                                       5-000-130__
 739001        Interest                                                        5-618-4401
                                                                                                          Check Amt


 769203        Savings deposit with Chancery                                   5-000-2________
                                                                                                          Check Amt


 616114        Priest Retirement                                                                          Check Amt


 686356        Catholic Miscellany Subscription Payment                                                   Check Amt


               Other (detail must be provided):


                                                                                                          Check Amt
               Contributions: If donor restricted, documentation of restriction must be attached
               DONOR                                      FOR

                                                                                                          Check Amt
                                                                               TOTAL REMITTED:                        $
      Prepared By/Date


                                                      For Accounting Use Only


                         Received By/Date                                                 Posted By/Date

                        Deposited By/Date                                                  Batch Number




          55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                                                 EXHIBIT 8A
                                             Diocese of Charleston

                                     Payment Remittance Advice for Collections

Parish Name:                                                                Mail To: Diocese of Charleston
                                                                                     Finance Office
Parish Address:                                                                      1662 Ingram Rd.
                                                                                     Charleston, SC 29407
Parish Number:                                                              Attn:    Accounts Receivable

Parish
Account                                                              Chancery
Number                 Collections                                Account Number                 Amount
 752740        Infirm Priests                                     1T-203-4207
 752738        Synod                                              1T-614-4207
 752739        Seminary                                           1T-202-4207
 752709        Catholic University                                1-000-2708
 752708        Mission Sunday (Propagation                        1-000-2737
               of the Faith)
 752712        Campaign for Human Development                     1-000-2712
 752717        Retirement Fund for Religious                      1-000-2717
 752711        Church in Latin America                            1-000-2711
 752710        Black & Indian Home Missions                       1-000-2710
 752720        Church in Central & Eastern Europe                 1-000-2720

 752705        Catholic Relief/ American Bishops'                 1-000-2705
                    Overseas Appeal
 752703        Holy Land (Good Friday)                            1-000-2733
 752744        Catholic Home Mission Appeal                       1-000-2744
 752704        Catholic Charities                                 1-000-2704
 752701        Catholic Communications Campaign                   1-000-2721
 752702        Holy Father (Peter's Pence)                        1-000-2732
 762701        Bishops' Stewardship Appeal                        Send to BSA Office         XXXXXXXXXXXX
 752716        Rice Bowl                                          1-000-2716
 Other         (Please Specify)




                                                                  TOTAL REMITTED:            $

      Prepared By/Date

    Proceeds from each collection should be submitted within 30 days after the collection date.

                                              For Accounting Use Only


                         Received By/Date                                 Posted By/Date


                         Deposited By/Date                                 Batch Number


          55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                  EXHIBIT 8B
                                                                                   Exhibit 9


                            SAMPLE FORMAT FOR JOB DESCRIPTION



TITLE:

         Truly descriptive and Federal Labor Standards Act: (Exempt or Nonexempt)
         conversationally stated

GENERAL SUMMARY:

         Begin with an indication of the level of independent judgment required.

         Should be a succinct statement of nature and level of work.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

         Include anything that requires more than 5% of the incumbent's time and/or that
         is critical to the successful performance of the job.

         Duties which require exertion of physical and/or mental effort.

         Duties which indicate the technical knowledge and analytical skills required
         (e.g. complexity of problems).

         Duties which mention/explain the types of materials and equipment used.

         Responsibility for the work of others (if any).

         Responsibility for developing policies, practices, and procedures (if any).

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

         Level of general educational development required. This should be supported on
         basis of duties and responsibilities.

         Knowledge acquired through experience and amount of practical experience
         normally required to gain knowledge.




55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                EXHIBIT 9
         Analytical abilities required. Should be supported by duties and responsibilities
         listed. Be sure to indicate complexity of assigned tasks.

         Physical abilities/efforts required.

         Mental/visual abilities/efforts required. Should be supported by duties and
         responsibilities listed. Be sure to indicate complexity of assigned tasks.

WORKING CONDITIONS:

         Unpleasant conditions. Consider noise, dust, temperature, extremes, etc.
         Specify intensity (how dirty, noisy, etc.) as well as frequency and duration of
         exposure.

ACCOUNTABILITY:

         Indicates to whom they are accountable directly and communicatively.

DISCLAIMER CLAUSE:

         Indicates the preceding data is intended to convey information to making fair pay
         decisions about the job, and is not an exhaustive list of the skills, efforts, duties,
         responsibilities or working conditions associated with it.

APPROVAL AND DATES:

         Indicate date approved and by whom.

         Signature of: Pastor/administrator and Employee

         Date signed

(From American Compensation Association)




55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                   EXHIBIT 9
                                                                                                      Exhibit #10
                                         DIOCESE OF CHARLESTON
                                    EMPLOYEE PERFORMANCE EVALUATION

                                                                             Type of Review

   Name                                                                      90-Day
   Dept/Position                                                             Annual              Other
                                                                                       From:               To:

   R.F.T.            R.P.T.       P.D.                              Period Reviewed:

                                          I. GENERAL FACTORS OF PERFORMANCE
     Rating Scale:             A. Exceeds Supervisor's Expectations C. Satisfactory - but could stand improvement
                               B. Meets Supervisor's Expectations
1. Attendance
    Comments:

     Goals:

2. Punctuality
    Comments:

     Goals:

3. Personal Appearance
    Comments:

     Goals:

4. Work Planning and Organization
    Comments:

     Goals:

5. Productivity and Time Utilization
    Comments:

     Goals:

6. Dependability
    Comments:

     Goals:

7. Initiative and Creativity
    Comments:

     Goals:

8. Cooperation with Fellow Employees
    Comments:

     Goals:

9. Relations with the Public
    Comments:

     Goals:
                                                                                                           page 1
                        II. SPECIFIC FACTORS OF PERFORMANCE (Related to Job Description)
       Rating Scale:                      A. Employee's performance is above standards for position.
                                          B. Employee's performance meets standards for position.
                                          C. Employee's performance is below standards for position.

10.
       Comments:

       Goals:
11.
       Comments:

       Goals:
12.
       Comments:

       Goals:
13.
       Comments:

       Goals:
14.
       Comments:

       Goals:
15.
       Comments:

       Goals:

                                                       III. POTENTIAL

16. Projected Capabilities     (Use A or B listed below)
    A-Capable of assuming additional responsibilities.
    B-Requires further experience and/or development.

IV. Significant contributions to the department in this review period:




V. Summary of Goals and objectives for next review period:




VI. Employee Comments:




 (Employee signature does not necessarily represent agreement: employee may attach additional comments if so desired.)


      Employee                                 Date                            Department Head                  Date

      Supervisor                               Date                            Director, Personnel              Date

                                                                                                            page 2
                                                                                      Exhibit #10
                          THE DIOCESE OF CHARLESTON
                               PERFORMANCE EVALUATION
                                   (Exempt Employees)




Employee                                           Date of Appraisal

Job Title                                          Supervisor


Supervisor and employee should review goals set for this appraisal period, and any events beyond
the employee's control which may have affected employee's ability to accomplish the planned results.


1.      Describe some of the assignments and projects completed since the last review:




2.      Note major accomplishments and contributions among the assignments:




3.      Describe personal strengths, knowledge and skills contributing to the accomplishments.




                                                                                                       Page 3
                                                                                    Exhibit #10


4.       Outline any recommendations for growth and development both personally and professionally
         in the coming year. Include what the function should do to help in support of the effort.




5.       Goals for the next year.




6.       Supervisor's comments:




7.       Employee comments:




Signature of Supervisor                                                  Date

Signature of Employee                                                    Date

Received in Personnel Office
                                                Date                                                 page 4
                                                                                                             Exhibit #12

1)   Personnel Files: Each employee personnel file should contain the following information:
               A) Completed copy of job application. (see exhibit #11) Copy of resume if they have one.
               B) Any awards
               C) Continuing education, in-service records
               D) Three references (New employees)
               E) Signed Child Sexual Abuse Policy (Enclosed)
               F) Signed W-4 (see exhibit #16)
               G) Copies of Performance Evaluations/Reviews (see exhibit #10)
               H) Copies of signed contracts (If applicable)
               I)   Copy of signed job description (see exhibit #9)
               J)   Any record of disciplinary actions

2)   Medical Files: You should have a separate medical file for each employee. Most employees
     do not have a lot of medical information, but if they are absent from work under a doctor's care,
     or they provide you with any medical documentation, it should go in a separate file. It should
     include:
                 A) Copies of any post offer pre employment physicals (Not required)
                 B) Any doctors excuses for absences
                 C) Any miscellaneous information

3)   I-9's: Federal law requires that each employee have a federal I-9 form on file. Accurate and up
     to date identification needs to be listed or photocopied. I-9's should be in a separate file as well.
     Many people put the I-9's in one alphabetized file. These need to be completely separate from
     the personnel and medical files.

4)   Job Applications: See exhibit #11.

5)   Medical, Dental, Life, and Long Term Disability: All employees who work at least 20 hours
     per week are eligible to purchase medical and dental benefits from Christian Brothers through
     the parish. Anytime a new employee is hired to work at least 20+ hours, he should be given
     the option to participate. If he does not want the medical and dental, he must sign the waiver
     section of the Request for Group Coverage Form (exhibit #14) and mail it to Christian Brothers.
     If he waives the medical and dental, he still receives, at the expense of the parish, the Life and
     Disability. All locations are required to provide at least those two benefits to their employees
     at no charge to the employee. If a new employee wants the medical and dental, it is effective
     the first of the month after 90 days of employment. All employees eligible for medical and
     dental benefits should be given the option to enroll immediately. If an employee waives the
     medical and dental, he must still complete the portion of the form for Life and Long Term Disability.

6)   Retirement Plan: All employees who work 20+ hours per week are eligible to participate in the
     diocesan retirement plan. Any time during the first year of employment, any eligible employee
     may make pre tax payroll retirement contributions of 3-15%. To participate, the employee must
     contribute at least 3% of his income via payroll deductions. At the employee's one year anniversary
     the church or school would contribute 5% of the employee's gross salary. All employee
     contributions are pre tax. The employee may waive this benefit. Your site does not contribute
     unless the employee contributes the 3%. Retirement information should be on file at your parish,
     but employees may call Interstate Johnson Lane at 1-800-929-0726 and ask for Helen or Joe.
     They can provide investment advice to any participant who needs it at no charge. Brenda Stanley
     is the representative at Stanley, Hunt, Dupree & Rhine, Inc. who can be contacted at (336) 291-1102
     regarding enrollments, contributions, and distributions.
                      C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]replacement ck form


7)   Payroll records: Each employee should turn in a time sheet to payroll at processing. Non-
     Exempt (Hourly employees) should turn in to payroll the exact amount of hours worked. Any
     hours worked in excess of 40 in a week should be paid at time and a half. Exempt (salaried)
                                                                                                         Exhibit #12

     employees should report to the parish whether or not they were present. Salaried people
     get paid regardless of how and when they work. See exhibit #13 for a time sheet example.
     You should keep payroll records for at least 7 years.

8)   Workman's Compensation: All on the job injuries must be reported as quickly as possible
     after the injury. You should have an Administrative Kit from The Schaffer Companies that explains
     in detail the reporting process. To get a packet, please call Melissa Kuhnell in Human Resources,
     (843) 402-9115 ext. 56. All billing questions should be directed to The Schaffer Companies, Ltd.,
      45 Broad Street Charleston, SC 29401. Toll free number: 800-263-1479 If you are in the Charleston
     area, call 937-4900.

9)   Policy Manual: The Parish lay Employee Personnel Policy Manual should be kept in a
     location that is easy to access by all employees. This manual reflects the state and federal
     legal employment requirements as well as parish requirements. This handbook is based on
     the diocesan manual, but is a little more practical for parish operations. It offers guidance
     in the areas of vacation, sick, jury duty, etc. All of the disclaimers and "at will" language
     are necessary to cover you legally and give you greater flexibility in your hiring practices. The
     revised school handbook (not yet published) will reference the policies on personnel issues
     that do not relate to contracts.

10) General: One person should be assigned to handle the benefits enrollment, maintenance,
    forms, worker's comp, etc. This person could be the local contact with Christian Brothers,
    Stanley, Hunt, Depree & Rhine, Inc., Catholic Mutual, and the Diocesan Finance or Human
    Resources Offices.
                                                                                   Exhibit 13

                                 The Diocese of Charleston Time Report



Weeks Ending Friday, _________________________ and Friday, __________________

Employee's Name _______________________________________________________

Parish ________________________________________________________________

                                                           Hours
                                    Hours Worked +        Absent/
                          Date        Overtime            Symbol              Comments
Sat/
Sun
Mon
Tues
Wed
Thurs
Fri

Totals
                                                          Hours
                                    Hours Worked +        Absent/
                          Date        Overtime            Symbol              Comments
Sat/
Sun
Mon
Tues
Wed
Thurs
Fri
Totals

Grand
Totals



      Pastor or Supervisor Signature                              Employee Signature

Symbols       F-Funeral            V-Vacation         S-Sick
              J-Jury               H-Holiday          A-Absence without pay




   55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                            EXHIBIT 13
                                                                                Exhibit 14

Lay Employee Benefits

Long Term Disability       Christian Brothers Employee Benefit Trust Cost is based on age
                           and salary.
                           Mandatory that parish/school pay for all employees who work
                           20+ hours or carry 1/2 full time teaching load.
Life Insurance             Christian Brothers Employee Benefit Trust Cost is based on
                           age.
                           Mandatory that parish/school pay for all employees who work
                           20+ hours.
                           $10,000 of coverage
Health/Dental/Prescription Christian Brothers Employee Benefit Trust
Insurance                  Single and Family coverages are available.
                           Premium amounts are published annually by the Diocese.
                           Parish/school determines what amount of the premium it can
                           pay.
                           Consistency with all employees is critical.


Must be offered to all employees who work 20+ hours. Employees may waive coverage
or enroll when they start working. Delayed enrollment could negatively effect benefit
coverage. There is a 90 day waiting period from the first day worked for new employees
to come onto the health insurance. As the insurance cannot start in the middle of the month,
the effective date would be the 1st day of the month following the 90 day waiting period.


Lay Retirement              Must be offered to all employees who work 20+ hours.

                            New employees are eligible to begin making contributions of
                            3-15% immediately with the parish match of 5% beginning
                            after one year of service.
                            Employee must contribute a minimum of 3% (15% maximum)
                            to participate.
                            Currently administered by Interstate Johnson Lane/Wachovia
                            Plan year July 1 - June 30
                            Participant receives quarterly statements.
                            403 (b) - pre-tax dollars
Workers' Compensation       Through Catholic Mutual


We cannot participate in federal or state unemployment due to our status as a 501 (c)(3)
non-profit church organization.




55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                            EXHIBIT 14
                                                                          Exhibit 15

You can download the Application for Federal EIN from the IRS web site:
www. Irs.gov
Form SS-4
                                                       Exhibit 16

You can download the Form W-4 from the IRS web site:
www. Irs.gov
                                                       Exhibit 17

You can download the Form I-9 from the IRS web site:
www. Irs.gov
                                                                                                Exhibit 18


                                                                Fixed Asset No.


                            FIXED ASSET LEDGER RECORD

Item                                                            G/L Account
Description                                                     Purchase Date
Mfg. Serial No.
Where Located
Person Responsible
Vendor
Estimated Life
Warranty Period



                                                             Asset Record
      Date                  Explanation                Dr          Cr     Balance               Comments




                        Leasing Obligations


                        Final Disposition of Asset



           Note: This record must be placed in a permanent capitial asset file with copies of
                 supporting documentation (i.e., invoices, contracts, etc.)




55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                                     EXHIBIT 18
                                                                EXHIBIT 19

                             RECORD OF DONOR INFORMATION


                   NOTE: TO BE USED FOR DONATIONS OVER $2,000


DATE OF DONATION


DONOR'S NAME


DONOR'S S.S.#


DONOR'S ADDRESS




AMOUNT DONATED


RESTRICTIONS




OTHER RELEVANT
INFORMATION




NOTE:    DONATIONS OF $10,000 OR MORE ARE TO BE REPORTED TO THE
         CHIEF FINANCIAL OFFICER.




55696916-38ac-4a05-88ee-68bae8143ac8.XLS                           EXHIBIT 19
                                                                             Exhibit 20



                                RECORD RETENTION POLICY


                   Item                              3 years     7 Years   Permanently
Accident Reports, Claims (settled cases)                            X
Audit Reports                                                                    X
Bank Reconciliations                                                  X
Bank Statements                                                       X
Check (canceled-see exception below)                                  X
Checks (canceled for important payments
  i.e., purchases of property, special
  contracts, etc.)                                                               X
Contracts, Mortgages, Notes and Leases
  Expired                                                             X
  Still in effect                                                                X
Correspondence (legal and important
  matters only)                                                                  X
Deeds, Mortgages, and Bills of Sale                                              X
Envelopes from parishioner contributions               X
Financial Statements (annual reports)                                            X
Insurance Records (current accident
  reports, claims, policies, etc.                                                X
Invoices (from vendors) (see exception)                X
Backup documentation for capital expenditures                                    X
Journals                                                                         X
Parish contribution report ( i.e. pds census/Excel
report)                                                X
Payroll Records                                                       X
Personnel Files                                                       X
Property Appraisals                                                              X
Retirement and Pension Records                                                   X
Tally Sheets                                                          X

 IMPORTANT: NO RECORDS ARE TO BE DESTROYED WITHIN RETENTION PERIOD.




                                                                                  7/18/2005



      55696916-38ac-4a05-88ee-68bae8143ac8.XLS                             EXHIBIT 20
                                                                                   EXHIBIT 21


        PARISH ACTIVITIES REQUIRING THE BISHOP'S AUTHORIZATION


1       Capital project, construction or purchases that would cost $10,000 or more. A project cannot
         be broken down to smaller components to avoid this requirement.

2       Major renovations or repairs of $10,000 or more

3       Any project involving asbestos in any amount

4       Any sale of parish assets valued at greater than $10,000

5       Transacting mortgage agreements as a part of the sale of parish property

6       Rental/lease of parish-owned property in any amount

7       Donation of parish-owned properties, furnishing, and equipment
        regardless of value

8       Investment of monies in any amount (not including checking,
        savings accounts, bank CD's, or U.S. Treasuries)

9       Establishment of any endowment program

10      Incurring indebtedness for operational, capital, or investment needs

11      Refinancing existing loans

12      Acceptance of a restricted gift

13      All contracts




     55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                           EXHIBIT 21
                                                   DIOCESE OF CHARLESTON, SC
                                            APPLICATION FOR SPECIAL EVENTS COVERAGE

Name of Parish or Institution:                                                Date of Event:
                                                                              Type of Special Event (Example: Wedding reception,

Street Address:                                                               Anniversary party, Etc. - Please Specify):
City/State:                                  ZIP Code:


Lessee (Additional Insured) Information:
    Name of Sponsoring Organization or                                        Time of Event:                 From _____________ To ______________
    Individual Requesting Coverage
                                                                              Approximate Number of Participants:
              (Please Print Lessee Name(s) or Organization)
                                                                              Is Liquor Being Served?
Lessee (Additional Insured) Contact Person:                                                                               Yes            No
    Name:
    Street Address:                                                           Is Food Being Served?
    City/State:                              ZIP Code:                                                                    Yes            No
    Telephone:


The Special Events coverage provides $1,000,000 Combined Single Limit Bodily Injury, Property Damage,
and Host Liquor Liability coverage per event (not per claim).

This coverage is underwritten by Great American Assurance Company, Policy #                                         GLP 00005584901-00

Cost of Coverage:                 $110       Per Event

Coverage does not apply to certain events such as, but not limited to:
w Sporting events including tournaments & camps
w Any carnival event
w Amusement rides, including mechanically operated devices, trampolines, & rebounding devices
w Fireworks & fireworks displays
w Events where a fee or admission is charged, unless all proceeds go to charity
w Events organized or operated by professional promoters/performers
w Events with attendance of more than 1,000 persons
w Events which exceed 72 hours in duration
w Events involving pool or lake activities
w Events involving recreational vehicles

                           NOTIFICATION OF AN EVENT MUST REACH CATHOLIC MUTUAL
                                  AT LEAST 15 DAYS IN ADVANCE OF THE EVENT.
                                     SUBJECT TO APPROVAL BY C.M.G. AGENCY, INC.
Please make check payable to: Diocese of Charleston

COMPLETE AND RETURN THIS FORM TO:                                             Catholic Mutual
                                                                              Attn: Ms. Tracy Bates, CRM
                                                                              1662 Ingram Road
                                                                              Charleston, SC 29407-4242

Please report all claims to C.M.G. Agency, Inc. Claims Department at 1-800-228-6108.

                      Approving Location: CHARLESTON, SC                                     ATTN: TRACY BATES
                                                                                             FAX NO.: (843) 402-9071

                                DISTRIBUTION: Original: C.M.G. Agency, Inc., Copies to Lessee and Parish or Institution
    CMRS-226A(7-99)
                                                                                                          EXHIBIT 23


                               MONTHLY MILEAGE REIMBURSEMENT REPORT
                Agency/Program
                Name of Person to be Reimbursed
                Date

                    Odometer Reading          Total
     Date           Start        End          Miles     Reason for Travel          Destination        Person Contacted




      Total Miles                                     X $_______________ = $_________________ to be reimbursed



      Approved for Payment by:


55696916-38ac-4a05-88ee-68bae8143ac8.XLS                                                                         EXHIBIT 23
                                                                                                          Exhibit 24

                            Business Expense Reimbursement Report
             Agency/Program          ______________________________________________________________
                                                __________________________________________________________________
             Name of Person to be Reimbursed    __________________________________________________________________

                                                                                  Parking                    Daily
   Date         Hotel         Food         Airfare   Telephone        Cab          \Tolls       Other        Totals




                                                                               Total
                                                                               Less travel advance
                                                                               Total to be reimbursed

             Note: All expenditures $25.00 or greater must be documented by a receipt.
             Please attach all receipts to this form.

             Signature of Person to be Reimbursed    __________________________________________________________________

             Approved by:                            __________________________________________________________________


55696916-38ac-4a05-88ee-68bae8143ac8.XLS
See the Exhibits located in the manual. A current copy of the form and other Sales/Use Tax forms      Exhibit 25
can be found at the SC Dept of Revenue web site listed below.
http://www.sctax.org/Forms+and+Instructions/Current+Years+Forms+and+Instructions/default.htm#saluse




55696916-38ac-4a05-88ee-68bae8143ac8.XLS
C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]Assets

                                                                  ASSETS

PARISH:                                                                                 LOCATION:

                                             LAND, BUILDINGS, & EQUIPMENT

                                                                    Additions and
       Property Type                Beginning Balance            Improvements at Cost    Deletions at Cost   Ending Balance

           Land
       Acct. # 121522

         Buildings
       Acct. # 121523

     Furnishings &
 Contents Acct. # 121524

       Stained Glass
       Acct. # 121525
       Ecclesiastical
        Furnishings
       Acct. # 121526

        Equipment
       Acct. # 121527

         Vehicles
       Acct. # 121654

           Total
       Acct. # 129999



            INVESTMENTS - TREASURY BILLS & NOTES, STOCKS, BONDS, AND MUTUAL FUNDS

       Description of                                                                     Cost or Initial    Market Value
         Investment                    Maturity Date                 Rate of Interest     Purchase Price      at June 30th




                                                                          Totals
C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]Liabilities
                                                                           LIABILITIES


                                                  NOTES AND MORTGAGES PAYABLE
                                    ORIGINAL AMOUNT
          OWED TO                       OF LOAN                   BEGINNING BALANCE            AMOUNT PAID       ENDING BALANCE




                                                                                         Total Notes Payable:



                                                         OUTSTANDING PAYABLES
                                                      (BALANCES GREATER THAN $100.00 EACH)
                                                                                                                    BALANCE
          VENDOR                       DESCRIPTION                                                               AS OF JUNE 30TH




                     GRAND TOTAL OF ALL VENDOR BALANCES OF LESS THAN $100.00 EACH
                                                                                             TOTAL PAYABLES:
                                                                                              TOTAL ASSETS:
                                                                                            TOTAL LIABILITIES:
                                                                                                NET WORTH:
                               DIOCESE OF CHARLESTON
                                   UNPAID TUITION REPORT

SCHOOL                                               FOR THE PERIOD ENDING


                               TUITION AND FEES PAST DUE TO DATE

OVER 30 DAYS BUT LESS THAN 60 DAYS                                                     Amount Due




           TOTAL OVER 30 DAYS BUT LESS THAN 60 DAYS:


OVER 60 DAYS:




          TOTAL OVER 60 DAYS:


          TOTAL PAST DUE TUITION AND FEES

C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]replacement ck form




                                                                                               (2/01)
                                        Diocese of Charleston
                                  Transmittal of Cash/Checks to Finance Office

Program Name:                                Control Number:

Prepared By:                                            Date:


            Account No:


              RECEIVED FROM                         DESCRIPTION                DATE OF CK:       AMOUNT

1.                                                                                           $
2.
3.
4
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.

                                                                               TOTAL:        $
                                                                                             (total deposit)


              Received by/Date                     Extension by/Date


              Deposited By/Date                     Posted By/Date



      C:\Docstoc\Working\pdf\[55696916-38ac-4a05-88ee-68bae8143ac8.XLS]replacement ck form
                                                          Diocese of Charleston
                                                  Transmittal of Cash/Checks to Finance Office

Program Name:                               Program Number:
Prepared By:                                Date:                                                        Control Number:




                                     # = ACCOUNT NUMBERS: (12 Digits: use two lines)


            RECEIVED FROM           DESCRIPTION


1.                                                        $                $              $                    $                      $
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.


                                         TOTALS:          $                $              $                    $                      $
                                                              Column 1         Column 2       Column 3             Column 4               Column 5


                                                                                                  Total of Columns:           $
                Received By/Date                     Extension By/Date                                                            (total deposits)


                Deposited By/Date                     Posted By/Date                                     Batch Number
                                                                 Diocese of Charleston
                                                         Transmittal of Cash/Checks to Finance Office

Program Name:             Tribunal                 Program Number: 01-100-102
Prepared By:                                       Date:                                                 Control Number:




                                                         #4602                #4616              #4639                  #4641                #4644             #4647
            RECEIVED FROM            DESCRIPTION     (Formal Case)          (Intro Fee)   (Sanatio/Lack of Form)       (Ligamen)            (Pauline)          (Petrine)


1.                                                   $                  $                    $                     $                    $                  $
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.


                                        TOTALS:      $                  $                    $                     $                    $                  $
                                                         Column 1           Column 2             Column 3                Column 4             Column 5         Column 6


                                                                                                    Total of Columns:               $
                Received By/Date                            Extension By/Date                                                               (total deposits)


                Deposited By/Date                            Posted By/Date                                 Batch Number