TENDER DOCUMENT - DOC 9

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					                               MODEL AND SUPER SPECIALITY HOSPITAL,

                            EMPLOYEES’ STATE INSURANCE CORPORATION

                            ASRAMAM, KOLLAM, KERALA -691002
         Website: www.esichsuperspecialitykollam.com, E-mail: mh-ashramam@esic.nic.in
             Ph: 0474–2742833,2766618(M.S) Fax: 0474- 2768837 [SO 9001:2008 CERTIFIED]
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No.542/U/MHA/Pharmacy                                                                             28/4//11



                                                          RETENDER

                                                     SHORT TENDER NOTICE



Sealed tenders are invited from manufactures or authorized dealers for procurement of following
equipments/items



Si.No    Name of equipment                            Qty.            EMD
1        Electric bone cutting and drilling           One             Rs 4000/- (Rs Four thousand)
         system
2                                                     One
         Hohman Retractor                             Pair each
         Hohman Retractor Bend

         Charnleys self Retaining Retractor           One             Rs 1000/- (Rs One Thousand)
         Bone curette with small cup and
         long handle                                  One

3        Instrumentation for spine surgery            One set         Rs. 2,000/- (Rs. Two Thousand )
         (Lamoinectomy, Discectomy )
4        O.T.Table                                    Two             Rs.10000/-(Rs.Ten Thousand Only)


The tender document for Two Bid System along with detailed specifications, terms & conditions
can be downloaded from our website as given above.



                                                                       Medical Superintendent




                                                                                                             1
TENDER DOCUMENT

EMPLOYEES STATE INSURANCE CORPORATION

OFFICE OF THE MEDICAL SUPERINTENDENT

E.S.I.C SUPERSPECIALITY HOSPITAL, ASARAMAM , KOLLAM ,KERALA 691002

Website www.esichsuperspecialitykollam.com

F.NO.542/U/MHA/Pharmacy

TENDER FORM FOR REQUIREMENT OF ORTHO INSTRUMENTS & O.T.TABLE DUE
ON 10/05/11.

Earnest Money as indicated against the name of equipment in favor of ESIC Fund Account
No. 1 Payable at Kollam

Under Two Bid System

Sealed quotations are invited for the procurement of following Ortho Instruments &
O.T.Table under limited tender enquiries:-

Si.   Name of equipment                    Qty.    EMD
No
1     Electric bone cutting and drilling   One     Rs 4000/- (Rs Four thousand)
      system
2                                          One
      Hohman Retractor                     Pair
      Hohman Retractor Bend                each

      Charnleys self Retaining Retractor   One     Rs 1000/- (Rs One Thousand)
      Bone curette with small cup and
      long handle                          One

3     Instrumentation for spine surgery    One     Rs. 2,000/- (Rs. Two Thousand )
      (Lamoinectomy, Discectomy )          set
4     O.T.Table                            Two     Rs.10000/-(Rs.Ten Thousand Only)

       Tenders complete in all respect, must be deposited in the office of the Medical
Superintendent, ESIC Model & Super Speciality Hospital, Asramam Kollam, 691002 on or
before 10/05/11 upto 11AM. The tenders will be opened on the same day in the chamber of
Dy. Medical superintendent at 11.30AM. in the presence of tenderers or their
representatives who may like to be present on that day. In case 10/05/11 is declared as
holiday tenders shall be received and opened on next working day as per the above
mentioned time schedule.

       The tender/s should be submitted in sealed envelope addressed to the Medical
Superintendent, ESIC Model & Superspeciality Hospital Asramam Kollam. The envelope
should be super-scribed as “Tender for--------. (Name of the Equipment/item)” due on
10/05/11 ESIC Model& Superspeciality Hospital, Asramam Kollam 691002.
                                                                                         2
       Tenderers are to submit two bids Viz. Techno-commercial Bid and Price Bid
separately super-scribing as “Techno-commercial Bid” for ………(Name of the
Equipment/item) due on 10/05/11 on first envelope and “Price Bid” for…………………….
(Name of the Equipment/item) due on 10/05/11 on the second envelope. Both the envelopes
should have name of the company quoting the tender, Each and every page of the quotation
should be separately numbered and duly signed. Both the envelopes are again to be sealed
and put in a single envelope Super-scribing name of equipment and name of company last
date of submission of tender (as described on first para above) addressed to the Medical
Superintendent, ESIC Model & Superspeciality Hospital Asramam Kollam, Kerala.

        Before formulating the tender and submitting the same to the purchaser, the tenderer
should read and examine all the terms, conditions, instructions, checklists etc contained in
the tender document. Failure to provide and/or comply with the required information,
instructions etc. incorporated in this document may result in rejection of its tender.

       Detailed Specifications of the Items listed above has been given at the end of the
Tender Form.

The contents of Techno Commercial Bid should include following items

   1.  Covering letter indicating the list of enclosures.
   2.  EMD in accordance with instructions as above.
   3.  Name and detailed specifications of the quoted Equipment with price Blanked
   4.  Name and detailed specifications of essential accessories if any with price Blanked
   5.  Name and detailed specifications of optional accessories if any with price Blanked
   6.  Name and detailed specifications of the alternative Equipment if any with price
       Blanked
   7. Warranty Offered…..Year/s (Minimum as per specifications)
   8. Undertaking for AMC/CAMC minimum for 5 years after expiry of warranty.
   9. Statement of deviation parameter wise from tendered specifications if any.
   10. Statement of deviation parameter wise from tendered commercial conditions, if any.
   11. Copy of Income tax clearance certificate, latest PAN/TAN certificate
   12. Copies of Annual turn over (Financial Years ie, 2007-08,2008-09,2009-10) status
       for the last three financial duly audited by chartered accountant
   13. Name and address of nearest authorized service center
   14. Users satisfaction certificate List along with purchase order(Copy of each to be
       attached)
   15. Catalogue of the quoted equipment showing the make/model number and
       specifications duly initialed
   16. Declaration/ undertaking on stamp paper as per the proforma enclosed (As per
       Annexure II &III)
   17. Manufacturers authorization in the prescribed format (As per Annexure-I)
   18. Pre-receipt duly signed as per annexure-IV for refund of EMD




                                                                                            3
The contents of price Bid should include following items

       The information given at Techno commercial bid should be reproduced in price bid
with prices indicated.

        Rates should preferably be typed in words as well as in figures, free from erasing,
cutting and over-writing, if there is discrepancy between words and figures the rate quoted
in words will be considered as final.

       Price quoted should match with the items quoted in technical bid.

      Each and every page of the quotation be separately numbered and duly signed &
stamped

        Only Techno-commercial bid (Un-Priced bid) will be opened first and shall be
referred for the Technical Evaluation. The price bid of only those tenderers whose technical
bid is found acceptable by the competent authority will be opened for further action.

        In case the price quoted can not be matched with the item/s quoted in technical bid
the bid shall be liable to be rejected

        Rates and S.T./ VAT must be quoted separately .The price should be all inclusive
lump sum price offered for each item including cost of the equipment, freight, insurance,
transit insurance, packing forwarding etc. and including charges for installation and
commissioning with all the men and material required for the same and included charges
for the quoted warranty period.

        The price should be on F.O.R. ESIC Model & Superspeciality Hospital, Asramam
Kollam 691002. No other charges in addition will be payable on any account over and
above the lump sum price quoted in the price bid. The rates quoted in ambiguous terms
such as “Freight on actual basis” or “Taxes as applicable extra” or “Packing forwarding
extra” etc will render the bid liable to rejection. The price should be quoted in I.N.R.

        Unsuccessful tenderers earnest money will be returned to them without any interest,
after finalization of the successful tenders. Successful tenderers earnest money will be
returned without any interest, after receipt of performance security from that tenderer.

A tender, which is received after the specified date and time for receipt of tenders, will be
treated as “late” tender and will be ignored.




                                                                                           4
TERMS AND CONDITIONS GOVERNING CONTRACT

  1. The Tenderer must enclose a Demand Draft/Bankers Cheque of Rupees(As
      detailed above) as earnest money drawn in the favor of ESIC Fund A/C No.1
      payable at Kollam.
  2. EMD Deposited with earlier tender if any or in any other form as given, will not be
      adjusted/accepted against this tender. Tender without EMD will not be accepted in
      any case.
  3. Tenderer will have to demonstrate the quoted item to Technical Evaluation
      Committee within the stipulated time frame as and when asked for or as has been
      mentioned in the tender. The tender shall be liable to be cancelled on non-
      compliance of this clause.
  4. EMD will be released after finalization of tender to unsuccessful bidder/s.
  5. Successful bidder has to deposit 5% of the total cost of equipment as performance
      security with the Medical Superintendent in the form of Demand Draft/ Banker‟s
      Cheque in the favor of ESIC Fund A/C No.1 payable at Kollam, and this amount
      will be released after successful completion of AMC/CAMC Period
  6. The company will get only one chance for demo. In case the company fails to
      arrange the demo the tender shall liable to be cancelled.
  7. The date for demonstration shall be fixed with mutual consent on telephone the
      same shall be confirmed in writing and by fax. In any case not more than two weeks
      time shall be given to arrange for demo.
  8. In case demo of the equipment is required the same has to be arranged at Kollam or
      nearby town Trivandrum. Demo at Kottayam or Ernakulum may be considered at
      the sole discretion of ESIC authority.
  9. Only the item/s of manufacturers or their authorized distributor/stockiest would be
      considered.
  10. Tenderer must provide the telephone and fax no with tender for all correspondence.
  11. The equipment should be guaranteed /warranted for a minimum period of one year
      or as mentioned in specifications the date of satisfactory installation and inspection.
  12. Delivery schedule: - Within 4 weeks after placement of supply order.
  13. Firm should undertake to enter into Annual Maintenance Contract (AMC/CAMC)
      for equipment as well as for accessories attached, for minimum period of five years
      after completion of warranty period and accordingly quote the rates of AMC for five
      years. The rates quoted should be both for Comprehensive AMC (CAMC) as well
      Non Comprehensive AMC for five years. Firm should undertake to keep the
      equipment in running order throughout the year and in case of equipment going out
      of order the fault will be attended within 24-48 hours of lodging the complaint.
  14. Payment of equipment will be made within ten days after the successful installation
      and satisfactory inspection of the equipment.
  15. For the equipment where reagents, cartridge, consumables, etc. are required. The
      price bid must include: A) Rate list indicating the prices and packing prevalent on
      date of tendering, B) List indicating cost and life of consumables
  16. Photocopy of latest Income Tax clearance/PAN No. Should be enclosed with the
      completed tender.
  17. Tenderer if not a manufacturer, has to submit manufacturer‟s authorization
      certificate
  18. No of installations, installations in local area, feed-back from them, proximity of
      service center, annual turn over, reputation of the company, quality of equipment,
      Duration of Warranty offered, rates of AMC/CAMC, modern technology, shall also
      be a criteria in making the decision for selection.
                                                                                           5
19. Higher end model/additional feature may get preference
20. The Medical Superintendent has the right to accept or reject any or all the tenders
    without assigning any reason(s) thereof.
21. The tenderer is required to submit an undertaking as per the Performa enclosed on a
    non-judicial stamp paper of Rs.10/- (As per Annexure-II)
22. The firm should mention their name of Bank with Branch Name, Bank Account no.
    (16 digits), IFSC Number of the Bank Branch for the electronic credit of the
    amount.

                                                        Medical Superintendent




                                                                                     6
                                      ANNEXURE-I

                   MANUFACTURER’S AUTHORISATION FORM
To
       The Medical Superintendent
       ESIC Model & Super-speciality Hospital
       Asramam, Kollam, Kerala- 691 002

Dear Sir,

       Ref. Your Tender Document……………………………………….dated…………

       We, …………………………………………………………………who are proven
and reputable manufacturers of …………………………………………. (name and
description of the goods offered in the tender) having factories……………......................
at…………………………………………………………..……………. hereby authorize
Messrs…………………………………………………….(name and address of the agent)
to submit a tender, process the same further and enter into a contract with you against your
requirement as contained in the above referred documents for the above goods
manufactured by us.
       We further confirm that no supplier or firm or individual other than Messrs
……………………………………(name and address of the above agent) is authorized to
submit a tender, process the same further and enter into a contract with you against your
requirement as contained in the above referred documents for the above goods
manufactured by us.
We also hereby extend our full warranty, AMC/CAMC as applicable for supply by the
above firm against this document.
                                                                 Yours faithfully,

                                                  [Signature with date, name and designation]
                                         for and on behalf of Messrs………………………….
                                                     [Name & address of the manufacturer]
Note: 1. This letter of authorization should be on the letterhead of the manufacturing firm
         and should be signed by a person competent to sign the authorization
      2. Original letter may be sent




                                                                                           7
                                  ANNEXURE-II

 UNDERTAKING:- ( To be submitted in nonjudicial stamp paper of Rs. 10/- )

1. I,……(Name of authorized Signatory) the undersigned hereby declare and affirm
    that I have gone through the terms and conditions governing the tender and
    undertake to comply with all terms and conditions.
2. That the rates quoted by me are valid and binding upon me for the entire period of
    contract
3. The rates quoted are not the higher than quoted for any other Govt. Institutions.
4. That the earnest money of Rs._______ deposited by me vide Banker
    Cheque/Demand Draft no.___________ Dt.___________drawn
    on…………..(Name of the Bank) is attached herewith.
5. That I/We authorize Medical superintendent to forfeit the earnest money deposited
    by me/us if any delay or failure to supply the article within the stipulated time and
    the items of desired/quoted quality.
6. That I will be in the position to provide Annual Maintenance
    Contract/Comprehensive Maintenance Contract (AMC/CMC), spare parts,
    accessories attached and its consumables for 6 years from the date of satisfactory
    installation of the equipment.
7. That there is no vigilance/CBI case or court case pending against the firm, debarring
    my firm to supply of items quoted, the firm has not been blacklisted by any Govt.
    organization
8. That I hereby undertake to supply the items as per directions given in supply order
    within stipulated period.
9. That I undertake to maintain the equipment to the satisfaction of user during the
    period of warranty & AMC/CAMC period.
10. That undertake if there is any complaint it has to be attended within 24-48 hrs
11. That I undertake if the equipment does not function up to a satisfactory level during
    warranty period the security deposit is likely to be forfeited.
12. That I undertake if certain parts of equipment are not replacable under warranty,
    will be clearly mentioned.
13. I have been informed that the Medical Superintendent has the right to accept or
    reject any or all the tenders without assigning any r
14. eason thereof.

                                         Signature and address of the Tenderer




                                                                                        8
                                                  ANNEXURE-III

                                                  UNDERTAKING

                                                                                            Date:
To
        The Medical Superintendent
        ESIC Model & Super-speciality Hospital
        Asramam, Kollam, Kerala- 691 002

Ref. Your Tender Document No……………………………………………dated……

We, the undersigned firm offer to supply and deliver……………………….(Description of
goods and services) in conformity with your above referred documents for the sum of
................................... as shown in the price schedules(s), attached herewith and made part
of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as
mentioned above.
We further confirm that, if our tender is accepted, we shall provide you with a performance
security of required amount in an acceptable form for due performace of the contract.
We confirm that we do not stand deregistered/banned/blacklisted by any Govt. Authorities.
We confirm that we fully agree to the terms and conditions specified in above mentioned
document, including amendment/corrigendum if any


                                                                              (Signature with date)
                                                                           (Name and Designation)




                                                                                                     9
                                 ANNEXURE-IV

                               PRE RECEIPT
       Received from by Dy .Director(FIN) Model Hospital E.S.I Corporation, Kollam
the sum of Rs……………….(Rupees……………………………………….only) by
cheque/ Demand Draft No…………………………..Dated the…………………..on
account of………………
                                                                  REVENUE STAMP

Station
Date                                                       Signature
                                                           Designation

                              (seal)




                                                                                10
  TECHNICAL SPECIFICATIONS OF ELECTRIC ORTHOPAEDIC
              DRILL SYSTEM (ONE NUMBER)

   1) Drill Hand Piece - Should be autoclavable.

                Should have good ergonomic pistol grip.

                Weight should be less than 1kg.

                 Should have a stainless steel Jacob‟s chuck (0-1/4”).

                 Should have cannulated upto 5.5mm.

                 Should have a max speed of 1200 rpm.

   2) Sagittal saw hand piece.

   3) Flexible Reamers.

   4) Reaming Hand Piece.

   5) Autoclavable flexible shaft of up to 2mts length with push pull type ends.

   6) Driving Unit – Enclosed system with foot control for speed and on – off, running.

                - Should run on 220V / 5 Amp AC.

   7) Mobile stand.

   8) Sturdy carrying case should be provided.

           Warranty: 12 months or more from the date of installation.

 Rates of AMC & CAMC to be quoted for minimum period of 5 years after expiry of
warranty
The item should be supplied with suitable trolley




                                                                                          11
     TECHNICAL SPECIFICATIONS FOR INSTRUMENTATION FOR
                       SPINE SURGERY

Sl. No.                      Name                                  Quantity
1         Scapel Handle No.3                            2 Nos
2         Scalpel Handle No .7                          2 Nos
3         Scalpel Handle No.7 Large                     2Nos4
4         Metzenban Scissor curved 18cm*7‟‟             2 No
5         Mayo Scissors Curved with Tungston            2 No
          Carbide Jaws 17cm /6.75‟‟
6         Discecting Forceps plain 13CM/5‟‟             2 No
7         „‟                       20cm/8‟‟             2 No
8         „               „ Toothed 13cm/5‟‟            2No


9         „‟                  „‟    20cm/8‟‟            2No
10        Fine Tooth Forceps 15 cm/6‟‟                  2No
11        „‟             „‟    20 cm/8‟‟                2No
12        Langenbeck Right Angled Retractor length      2 pair
          23 cm/9‟‟ 30*16 mm Blade
13        Mollison Retractor 15 cm*6‟‟ Prongs 4*4       1 each
14        „‟                    18 cm*7‟ „‟       „‟    1 each
15        „‟          ;          20 cm *8‟‟ „‟          1 each
16        Adson Retractor with Hinged Arm 15cm6‟‟       1 each
17          ;;     ;;                ;;      20cm 8‟‟   1 each
18        ;;       ;;            ;;        25cm 10‟     1 each
19        ;;       ;             ;;        30cm12‟      1each
20        Angled micro Suction 12g*7.5cm                2each
21         ;                ;        16G*7.5cm          2 each
/22       ;‟          ;;              20g*7.5 cm        2 each
          Requiries Longer one,s size 2,3,4)
23        Nerve Root Retractor Set of 3 8mm,10mm,       One each

          12mm
24        Bone Nibbler Single Action                    1 each
          Straight/Action
25        Bone Nibbler Double Straight 6‟‟,8‟‟,9‟‟      1 each
26        Kerrison Pounch upward/ Downward              1 each
          90*/45*

          Up 2*2mm,4*4mm,5*5mm,Down3*3
27        Tndor Edward Laminectomy cutter               1 each
28        Disc punch straight/up with teeth             1 each
          2mm,3mm,4mm,5mm
29        Disc punch up5mm, straight 3mm                1 each
30        Penfield Disector                             1 each
31        Durs elevactor                                2 nos
32        Bone Scoop with Aluminium Handle              One set


                                                                              12
          Long Size 8mm,12mm,.small size4mm
33        Cobbs spinal elevator                            1 set
34        Northfield Rounger                               1no
35        Hemileminectomy retractor with fall up           1 each
          blades
36        Periosteum Elevetor with thumb rest              1each
37        Bristen periosteum Elevetor                      1 each

       OTHER ITEMS

1         Hohman Retractor                                     1 pair

2         Hohman Retractor Bend                                1 pair

3         Charnleys self retaining Retractor                   1 no

4         Bone curette with small cup and long handle          1 no



SPECIFICATIONS FOR OT TABLE (TWO NUMBERS)
Electro mechanically operated all purpose surgical tables with cable remote.
Should be designed with latest encentric pillars for full length C-arm compatibility for all
surgical positions.
Should be able to C-armed from its head to toe of the patient with the top of the table is
radio translucent, back section by hand operated remote control unit with feather touch
buttons.
Should have detachable and interchangeable head and leg section for head to foot C-arm
compatibility.
Electric motors with equators system.
Head section and leg section manually operated by ratchet system.
Fitted with Kidney Bridge manually operated between back section.
The table should be also fitted with rechargeable sealed maintenance free battery system
which ensures the power back up working of table upto 250 surgical positions in case of
electricity failure.
Provided with 55 mm water proof mattress specially made of high density foam for
patient‟s maximum comfort.
Should fully cover with corrosion resistant S.S. with S.S. side rails for accessories.
Should be mounted on rolling castors which are lockable.
Orthopedic attachments hanging type is required in which the tractions bars are attached to
the column of table for easy C-arm movement.



                                                                                               13
Technical Data.
Overall length of the table: 2150mm.
Overall width of the table: 510mm.
Table top elevation/min and max. height:30”-42”
Trendelenburg & Reverse Trendelenburg: 25 Degree
Lateral Tilt both sides:20
Back section Up/Down

STANDARD & MUST ACCESSORIES:
Anesthesia Frame S.S.                            :1Pc
Shoulder support S.S. with Pad                   :1 Pair
Removable waterproof mattress          :1 Set
Stainless steel Acc. Clamps            :1 Set
Arm support/rest                       :1 Pair
Foot Plates with traction boots                  :1Set
Rotation & Tilting Clamps              :1 Set
Rail extension Bars                    :1 Set

SPECIAL ACCESSORIES AS REQUIRED
1.     Forearm surgery.
2.     Interlocking of Femur & Tibia
3.     Total Hip endoprothesis.
4.     Spine surgery in kneeling position.
5.     Postoperative plaster casts.
6.     Head for extension of cervical spine.
The manufacturer should have more than 5 years experience in this field
Installation reference in the last one year from at least 2 institutions of repute
Warranty: 12 months or more from the date of installation.
Rates of AMC & CAMC to be quoted for minimum period of 5 years after expiry of
warranty.




                                                                                     14
                              PROFORMA QUOTATION

Si No   Specifications                                              Available or Alternative
                                                                    Not          If
                                                                                 Available

  1     Name of the Manufacturer

  2     Model Quoted

  3     Additional features if any

  4     Nearest place for availability of after sales service

  5     List of the installations provided or not

  6     List of installations in and around Kollam

  7     Relevant catalogues enclosed or not

  8     Any deviation from tendered specifications

  9     Any deviation from terms and conditions of Tender

 10     Validity of Tender (Minimum Six Months)                     Yes/No

 11     Total cost of the equipment including essential Prices to be              Prices to be
        accessories                                     blanked in                indicated
                                                        techno                    only      in
                                                        commercial                price bid
                                                        bid

 12     Rate of sales tax/ vat etc chargeable F.O.R Kollam

 13     Warranty offered(Minimum 12 months after
        Successful installation and satisfactory inspection)

 14     Rate of AMC year wise minimum for five years after
        expiry of warranty

 15     Rate of CAMC year wise minimum for five years
        after expiry of warranty

 16     Any other quality certifications ISO/CE/ISI etc




                                                                Authorized Signatory




                                                                                           15

				
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