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University of Wisconsin - Madison AGENT: Donald Schwoerer REQUEST FOR BID Questions regarding this bid – see Section 3.1 THIS IS NOT AN ORDER For Submittal of Bid Instructions – see Section #1. Bid prices and terms shall be firm for sixty (60) days OFFICIAL SEALED from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing CONTRACT NUMBER: 11-5148 Services. ISSUE DATE: 04/06/11 Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made DUE DATE: 04/12/11 2:00 PM CDT as soon thereafter as possible. The bid abstract will be on file and is open to public If NO BID (check here) and return. inspection only after award determination has been made. DESCRIPTION 11-5148 / AMENDMENT #1 / RESIDENCE HALLS MATTRESSES Amendment #1 issued to: (1) add the following language to the Scope (Page 3): On average Housing orders 200 to 300 mattresses per year, up to 700 when opening new buildings; and (2) add the following language in the Specifications, Section C.Core (Page 16): ILD of the foam core is 45 and the 2 topper pieces is 17. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. Please revise and submit your bid accordingly. In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be controlling. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid. COMPANY NAME: COMPANY STREET ADDRESS: COMPANY CITY, STATE & ZIP: SIGNATURE: DATE : TYPE OR PRINT NAME: TITLE: TELEPHONE NUMBER: ( ) FAX NUMBER: ( ) EMAIL ADDRESS: FEIN NUMBER: DUNS #: UNIVERSITY OF WISCONSIN CONTRACT NO.: 11-5148 MADISON, WISCONSIN 53715-1218 AMENDMENT #1 PAGE 3 OF 24 SECTION #2: GENERAL INFORMATION 2.1 Purpose: The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing Services Department, hereinafter referred to as "Purchasing," on behalf of Division of University Housing, hereinafter referred to as "Housing," requests bids for the purchase of Residence Halls Foam Mattresses. Scope: The estimated value of this contract is $150,000.00 for UW Madison only. The University does not guarantee to purchase any specific quantity or dollar amount. On average Housing orders 200 to 300 mattresses per year, up to 700 when opening new buildings. Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification, condition of bid or provide a specific item on the Itemized Bid List, Purchasing reserves the right to delete that specification, condition of bid or item without having to complete the bid process again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded bidder’s (Contractor’s) response information shall become the Contract. See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items desired. Revisions to this bid may be made only by an official written amendment issued by Purchasing. 2.2 Definitions: The following definitions are used throughout the Special Conditions of Bid: Agent means UW Madison Purchasing Agent responsible for this Request for Bid. Full contact information can be found in Section 3.1. Bidder means a firm submitting a bid in response to this Request for Bid. CIC means Committee on Institutional Cooperation, a consortium of the Big Ten universities plus the University of Chicago. Contractor means successful Bidder awarded the bid. Department means UW-Madison Division of University Housing. DVB means Disabled Veteran-Owned Business. MBE means Minority Business Enterprise. P-Card means Procurement Card (State credit card). RFB means Request for Bid. State means State of Wisconsin. University and UW both mean University of Wisconsin-Madison. WBE means Woman-Owned Business Enterprise. 2.3 Eligible Purchasers: All University of Wisconsin-Madison campus locations must be eligible to purchase from this contract. In addition, other U.W. System campuses, State of Wisconsin agencies, Wisconsin municipalities, other CIC member institutions and Non-Profit Organizations specifically linked by their mission to the University of Wisconsin Madison, may desire to purchase from this contract. Bidders should state on the Bidder Response Sheet whether they agree to provide contract items to these other locations. A Wisconsin municipality is defined by Wisconsin Statute 16.70(8) to include counties, cities, villages, towns, school boards, sewage, drainage, vocational, technical and adult education districts, and other bodies with the power to award public contracts. This Contract must not be construed as mandatory upon any University campus, State agency or municipality. The University reserves the right to issue separate bids when deemed in the best interest of the University. UNIVERSITY OF WISCONSIN CONTRACT NO.: 11-5148 MADISON, WISCONSIN 53715-1218 AMENDMENT #1 PAGE 16 OF 24 ATTACHMENT B UNIVERSITY OF WISCONSIN – MADISON SINGLE BED CUT FOAM MATTRESS SPECIFICATIONS SIZE: 36” X 80”, with the minimum overall thickness of 7” CONSTRUCTION AND MATERIALS A. GENERAL: All mattresses shall be manufactured in accordance with the best practice known to the manufacturing industry and shall be clean and free from defects in material and workmanship. B. TICKING: The mattress shall be covered in XP FR-FB 210 Denier poly urethane coated nylon ticking with fire retardant barrier attached. The top and bottom sections in the mattress ticking shall be made up of one full width of fabric with no seams. The border seams are to be an inverted center seam construction with lock stitch closure and Kevlar (fire retardant) thread. Color of the 210 Denier ticking is to be solid dark blue. C. CORE: High Resilient (HR) 2” polyurethane 5 zone* convoluted high density (minimum of 1.5 lb. per cubic foot) plush foam topper to be placed on the top and the bottom of the inner core. Inner core to be 4” polyurethane high density (minimum of 1.5 lb. per cubic foot) foam. Components to be bonded together by non toxic water based adhesives. *5 zone – Areas under the head, foot, and mid section have a deeper convolution in the foam to create a plusher comfort area. The areas under the lower back and thigh area has a shallow convolution to create a firmer comfort zone. ILD of the foam core is 45 and the 2 topper pieces is 17 D. OTHER REQUIREMENTS: All mattresses are to be individually wrapped in a poly bag of at least 4 mil. thick. Warranty must be a minimum of 3 years unconditional with 7 years prorated. Overall weight not to exceed 25 lbs. Entire mattress must be recyclable. Awarded vendor must have a removal/recycle program for foam and innerspring mattresses. Bidder to state on itemized bid list a description of their removal/recycling process. E. FLAMMABILITY REQUIREMENTS: Mattress must conform to the current Consumer Products Safety Commission 16 CFR 1633 and 1632 flammability standards for mattresses, for use in a public building. The mattress manufacturer must provide written certification from an independent burn test laboratory upon request that their mattress has been certified to pass CPSC 16 CFR 1633 and 1632.
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