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Project Report on Performance Management

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					                                               IT Project Performance Report
Project Title:                                                         Project Number:
Project Leader/Manager:                                                Anticipated Project Start Date:
Sponsor:                                                               Date Prepared:
Project Risk Level: (see: http://www.itplanning.org.vt.edu/pm)         Estimated Completion Date:
Report Period From-To:

Reporting on project performance should be commensurate with project complexity and risk. For many projects, especially
those of low complexity and risk, a simple project status checklist may be sufficient for reporting performance to
stakeholders.
Project Status Checklist:
Ref        Status       Status Item (explain if “yes”)
Scope
1          no           Are there significant changes to Scope requested?
2          no           Have the objectives in the Project Plan changed?
3          no           Have the deliverables in the Project Plan changed?
Schedule
4          no           Is a critical path deliverable or milestone about to be missed?
5          no           Is decision-making, needed but not completed about to impact the schedule?
6          no           Does the actual time expended to date vary significantly from the project plan?
Budget
7          no           Will the approved budget be overrun?
General
8          no           Are there any other major issues or new risks?
9          no           Is the project impacted by external factors?
10         no           Are there project resource problems?
11         no           Will the deliverables fail to meet specifications?
12         no           Are there sponsor related issues?
13         no           Are there any problems affecting the project team’s ability to perform the work?
Explanation of status item and other comments:
For every item answered “yes”, give a brief explanation.




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                                                IT Project Performance Report
Project Title:                                                             Project Number:
Project Leader/Manager:                                                    Anticipated Project Start Date:
Sponsor:                                                                   Date Prepared:
Project Risk Level: (see: http://www.itplanning.org.vt.edu/pm)             Estimated Completion Date:
Report Period From-To:

For more complex projects, of medium to high complexity and risk, a more detailed status report may be appropriate. In
addition to the project status checklist, typical information that may be included in more elaborate status reports are, major
accomplishments in this reporting period, current project milestones achieved and/or pending, current key issues analysis,
current change requests analysis.
Project Milestones & Major Accomplishments
                                                                                        Target Completion     Actual Completion
Milestone or Accomplishment                                                                    Date                  Date




Key Issues Analysis
Issue Description                      Issue Response                                 Date Opened            Date Closed




Change Request Analysis - (Highlight new changes since last status report here.)
ID1           Major Change Requested                                       Impact




1
    Change request ID from the integrated change control form.




759048a2-4601-4872-b8cb-a21735ed0249.xls                         Page 2 of 4                       Last revised: 1/12/2011 3:23 PM
                                                 IT Project Performance Report
Project Title:                                                               Project Number:
Project Leader/Manager:                                                      Anticipated Project Start Date:
Sponsor:                                                                     Date Prepared:
Project Risk Level: (see: http://www.itplanning.org.vt.edu/pm)               Estimated Completion Date:
Report Period From-To:

Projects of high complexity and risk should include measures of project performance. In addition to the project status
checklist and detailed status report a common measure of project performance is earned value management which
integrates project scope, cost, and schedule measures to assess project performance. Variances from approved baselines are
calculated and monitored for unacceptable deviations.
Project Performance Metrics (refer to Budget Plan Worksheet)
                             Budgeted cost for work planned       Budgeted cost of work actually               Actual cost for work
                                      to be done                         accomplished                             accomplished
                                 (Planned Value [PV]) 2               (Earned Value [EV]) 2                    (Actual Cost [ AC]) 2
Hardware &
associated
Software &
associated
Personnel

Advertising &
Marketing
Leasing &     Rentals


                    Totals
2
    Reported values are either “to date” or for some pre-determined time period.

Earned Value Analysis
                                            Cost Variance3    Schedule Variance4                         Performance Index
                                                 (CV)                (SV)                        Cost (CPI)5         Schedule (SPI)6
                                              (EV - AC)           (EV - PV)                       (EV / AC)             (EV / PV)
Hardware & associated                                   $0.00               $0.00                  #DIV/0!               #DIV/0!
Software & associated                                   $0.00               $0.00                  #DIV/0!               #DIV/0!
Personnel                                               $0.00               $0.00                  #DIV/0!               #DIV/0!
Advertising & Marketing                                 $0.00               $0.00                  #DIV/0!               #DIV/0!
Leasing & Rentals                                       $0.00               $0.00                  #DIV/0!               #DIV/0!
3
    Measures cost performance where >0 is desirable and indicates the project is under budget.
4
    Measures schedule performance where >0 is desirable and indicates the project is ahead of schedule.
5
    Measures cost efficiency for work completed where >1 is desirable and indicates a cost underrun for work completed.
6
    Measures progress achieved compared to planned where >1 is desirable and indicates more work completed than planned.




759048a2-4601-4872-b8cb-a21735ed0249.xls                         Page 3 of 4                              Last revised: 1/12/2011 3:23 PM
                                             IT Project Performance Report
Project Title:                                                         Project Number:
Project Leader/Manager:                                                Anticipated Project Start Date:
Sponsor:                                                               Date Prepared:
Project Risk Level: (see: http://www.itplanning.org.vt.edu/pm)         Estimated Completion Date:
Report Period From-To:

Project Leader/Manager Comments




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