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Project Hr Management Templates

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Project Hr Management Templates document sample

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									 Initiate

  Plan

  Do it     Risk Register
Closedown

            Project
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                                                                              Risk Register                                                                             Page 1
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    L/H         M/H             H/H
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    L/M         M/M             H/M
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    L/L          M/L            H/L

          L I K E L I H O O D
    L/H   M/H   H/H
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A
    L/M   M/M   H/M
C

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    L/L   M/L   H/L
    L/H   M/H   H/H
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    L/L   M/L   H/L
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    L/L   M/L   H/L
                                    IMPACT RATING GUIDELINES
        - Failure to achieve 1 or more project product
        - Delays in achieving key project milestones > 1 month
 High   - Severe adverse publicity affecting student recruitment, funding bodies, or key strategic
       stakeholders
        - Additional costs and/or loss of revenue > £250k
        - Partial failure to achieve key project product
        - Delays in achieving key project milestones - 2/4 weeks
Medium
        - Material adverse publicity affecting external stakeholders or existing students
        - Additional costs and/or loss of revenue - £50k - £250k
        - Minor decline in quality of key project product
        - Delays in achieving key project milestones < 2 weeks
 Low
        - Adverse internal publicity/demotivation affecting staff
        - Additional costs and/or loss of revenue < £50k
Risk #



                                                     Impacts




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                                  Causes                                  Controls             Eff.
                                                                                             (H/M/L)




Action           Specific Action                  Outcome      Measurement of Mile    Accountability
#                                                                Outcome      stone

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Risk # 8 Inadequate business planning for semesterisation



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                                                                                                                     

                                 Causes                                                    Controls                         Eff.
                                                                                                                          (L/M/H)
Unclear articulation of responsibility for designing implementation plan Ongoing discussions within SMT/VAG                   L

Lack of detailed analysis of resource requirements (esp. time).          Preliminary report prepared by                       L
Therefore inadequate resources allocated (again mainly time)             PVC/Academic Development debated at
                                                                         Academic Board May 2001
No prioritisation of semesterisation within programme of strategic       Strategic Review Groups & Strategic                 M
change                                                                   Review Co-Ordinating Group
Lack of overall co-ordination of progress made by working groups (not IPSSC, Business Systems Working                        M
'joined up')                                                          Groups,RAG & Strategic Review Co-
                                                                      Ordinating Group
Lack of project risk assessment                                          Variety of source documents indicating               L
                                                                         specific areas of risk (e.g. report by PVC
                                                                         Academic Dev.
Absence of project plan (containing formal objectives, milestones,       General awareness of issues among                    L
budget & internal/external stakeholder strategy)                         SMT/VAG
Absence of formal project management skills                              Best efforts of key stakeholders                     L
                                                                         (learning on the job)
Insufficient research into how semesterisation was implemented by        Research restricted to shape of                      L
other H.E. institutions and impacts/effects of.                          academic year at other H.E.I's




Action             Specific Action             Required Outcome           Measurement of Mile              Accountability
#                                                                           Outcome      stone

    1       Semesterisation risk           Identification of risks       Production of risk      Jun-02   PVC AD
            assessment & evaluation        to/issues around successful   & issues registers
            workshop & Production of       implementation of
            'issues list' by IPSS          semesterisation

    2       Establish management           Clarify responsibilities,     Achieving key           Aug-02   SMT (DVC AA)
            structure to co-ordinate and   monitor progress, analyse     objectives in a
            progress implementation        resource requirements and co- timely manner
                                           ordinate working groups
    3       Develop project plan (inc.     Plan agreed by Project Board Achieving key            Sep-02   Semesterisation
            milestones, objectives,                                     objectives in a                   Project
            stakeholder strategy & risk                                 timely manner                     Board/Project
            improvement strategy)                                                                         Office (H.C)

    4       Gathering & analysis of        Use of good practice from     Better informed         Sep-02   Project Office (H.C.)
            information on the impact of   elsewhere                     project plan
            semesterisation on H.E.I's
                                                                                               ANNEX A

Activity
#



Action                Specific Action                        Desired Outcome           Mile     Accountability
#                                                                                      stone

    1




    2




    3




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    6




                                                                                                 How often is
Early
            Description of Early Warning Indicator                    Monitored By ?              indicator
Warning
                                                                                                 monitored?
Indicator
    1




                                       da8f6c1a-1810-4a86-8242-407ad3554654.xls
                             Annex A

                                                                     Re-Scoring (Nov 03)

Risk                                                          Impact      Likelihood Phasing (L
                           Specific Risk
No.                                                         (L / M / H)   (L / M / H)   / H)

       Failure to adapt existing space to new
 1                                                              H              L
       requirements
       Failure to develop slotting to fit new timetable
 2                                                              H              L

       Failure to develop appropriate teaching materials
 3                                                              M              M
       & methods
       Failure to complete redesign & approval of U/G
 4                                                              H              L
       programme
       Failure to complete redesign & approval of P/G
 5     programme                                                H              H

       Failure to reduce assessment workload
 6                                                              M              M

       Inadequate learning materials to support delivery
 7                                                              H              M
       (inc AV equipment)
       Unchanged learning & teaching (missed
 8                                                              L              L
       opportunity)
       Failure to make best use of teaching timetable
 9                                                              M              M
       (missed opportunity)
       Failure to develop new validation and approval
 10                                                          No longer a risk: have been developed
       systems
       Failure to develop & adapt:-
 11    - CSMS Systems (eCSIS)                                   H              M
 12    - Timetabling                                            H              L
 13    - Check options / PIP                                    H              M
 14    - On-line enrolment                                      M              L
       Inability to identify all required IT systems
 15                                                             H              L
       changes
 16    Inappropriate transition strategy for:-
 17    - Room allocation                                            Duplication of Risk No. 2

       - Academic Programme design and regulations
 18                                                             H              M

       - Academic Programmes
 19                                                                 Combined with Risk No.18

 20    - Data conversion                                        H              M
       - IT applications
 21                                                                 Combined With Risk No.20


 22    - Undergraduate / Postgraduate cohesion                    Combined with Risks 4 and 5
 23    - marketing / recruitment material                       H              L
       Inadequate support services for :-
 24
       - inter-site transport facilities
                                                                M              L

 25    - counselling & advice                                   L              L

 26
       - catering access                                        M              M

 27    - library access                                         M              M

 28    - academic guidance                                      M              M

 29    - nursery provision                                      L              M                L

       Inability to match student needs to residential
 30                                                             M              M
       accommodation
       Inability to renegotiate staff term-time contracts
 31                                                             M              L

       Inability to schedule maintenance due to
 32    concentrated use of pooled rooms / facilities            M              M




                                                 12
                                                                        Re-Scoring (Nov 03)

Risk                                                             Impact        Likelihood Phasing (L
                          Specific Risk
No.                                                            (L / M / H)     (L / M / H)   / H)

       Recruitment & Marketing issues:-
       - reduction in international students due to
 33                                                                H                 L
       earlier start of terms
       - failure to achieve required student numbers
 34                                                                H                 L
       through clearing period
       - failure to advertise new programmes                   No longer a risk: new programmes have
 35
                                                                           been advertised
       - inability to forecast attendance patterns of P/T
 36                                                                L                 H
       students
       - inadequate planning for widening participation                Outside scope of project
 37

       Failure to plan for late enrolment
 38                                                                M                 L

       Failure to up-date induction processes to
 39                                                                M                 L
       requirements of semesters
       Assessment / Examination Issues:-
       - Inability to forecast demands on space / timing
 40                                                                H                 H

       - failure to develop and implement assessment
 41                                                                H                 M
       strategy
       Inappropriate stakeholder management strategy
 42                                                                M                 L
       (benefits of change)
       Failure to maintain quality delivery during
 43                                                                H                 L
       transition
       Failure to plan effectively for longer-term
 44                                                                    Outside scope of project
       customer care
       Inappropriate management of student hardship
 45                                                                M                 L

       Lack of contingency plans in event of loss of key
 46                                                                H                 M
       project staff
       Failure to free/redeploy staff time (project & IT)
 47                                                                H                 M

       Lack of project management skills & culture             No longer a risk: project management is
 48
                                                                             now in place

 49    Rigidity of project timescale and end date                            Not a risk: a fact

       Failure to develop a culture & governance for
 50    change                                                          Outside scope of project

       Failure to upgrade IT infrastructure (hardware)
 51                                                                H                 M

       Failure to upgrade systems to cope with
51A                                                                M                 M
       increased use
 52    Inadequate system testing                                   M                 H
       Failure to persuade stakeholders of benefits of
 53    change                                                          Combined with risk No. 42

       Failure to communicate with key strategic
 54                                                            H               L
       partners & PSB's
       Failure to exploit new opportunities for research
 55                                                            H               M               L
       & development
       Lack of project plan
 56                                                      No longer a risk: project plan is now in place

       Failure to recognise & manage effectively
 57                                                                M                 L
       conflicts of interest
       Loss of income in some areas due to longer
 58                                                                M                 H
       vacation (e.g. Sports Centre, SU)
       Failure to complete Milham Ford development on
 59                                                                H                 M
       time (effect on risk #1)
       Incompatibility between semesters and some
 60                                                                M                 M
       current modes of CPD delivery
       Inadequate operating procedures and user
 61                                                                M                 M
       training for new business systems




                                                  13
                                                                    Re-Scoring (Nov 03)

Risk                                                         Impact      Likelihood Phasing (L
                         Specific Risk
No.                                                        (L / M / H)   (L / M / H)   / H)

       Failure to manage impacts of new patterns of
 62    work on human resources issues (e.g.                    M            H
       Christmas, Easter, evening teaching)
       Failure to recognise and plan for enhanced level
       of support required for evening teaching
 63                                                            M            H
       (security, responsive maintenance etc)

 64    Lack of benefits management process                     M            H             L
       Inability to respond quickly to unforeseen issues
 65                                                            H             L
       or slippage
       Lack of contingency planning for the most
 66                                                            H             L
       signficant risks




                                               14
Project Implement a risk management methodology as part of the annual business
Title   planning process
Outcome 1 A RM process that enables schools & directorates to identify and proactively manage
          business risks
Outcome 2 Assists understanding and review of annual business plans
Outcome 3   Identifies common areas of risk across OBU

Product 1   Agreement on format of methodology by RMWG by Sept 06
Product 2   Pilot with 2 schools & 2 directorates by Jan 07
Product 3   Review of process by RMWG and amendments to methodology by Jun 07
Product 4   Roll out to all schools and directorates by Dec 07
Product 5
Product 6

                         Risk                                        Existing Control                    Eff.
                                                                                                        (Y/N)
    1          Ineffective risk assessment criteria        1. Base on existing proven criteria. 2.       Y
                                                                  Review after pilot study.
    2         Failure to achieve adequate 'buy in' to          1. Sponsorship from RMWG.                 N
              new process from key stakeholders in
                                S/Ds
    3       Insufficient expertise to support/facilitate 1. Initial facilitation by I & RO, supported    N
                          the new process                        by management accountants

    4        Failure to collate output and review risk      1. Plan review process involving FD          N
              exposure to the University as a whole
    5

    6

    7




Action                  Specific Action                   Measurement of Mile               Accountability
#                                                           Outcome      stone

    1       Make presentations to Deans & Directors         Attendance at         Nov-06 I & RO
              Groups to explain process, objectives         Deans & Dir's
                and respond to queries. Include                Groups
                presentation on process aims at
                     facilitation workshops
    2           Provide training to management             Training course        Mar-07 I & RO
            accountants. Provide formal facilitation to    provided to MA's
               each S/D when process rolled out.




    3         Develop formal review and reporting           Agreement of          Nov-07 I & RO
             process to capture University-wide risk      review process by
                           exposure                            RMWG


    4




    5




    6

								
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