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The Commissioners of Poolesville
FY 2011 Budget
FINANCIAL FORECAST: FY 11 Bgt. THROUGH FY 15
Adopted 5/12/2010 Printed: 16-Apr-10
Part 1[a] - Recap of Recent Seven-Line Budgets
Item FY 09 Actual FY 10 Budget FY 10 Projection FY 11 Budget
Revenue 2,828,913 2,697,709 $2,734,784 2,376,196
Funding: General Projects (726,735) (643,000) (646,642) (373,000)
Funding: Water / Wastewater Projects (130,000) (315,000) (335,000) (265,000)
Sub-Total: Capital Projects (856,735) (958,000) (981,642) (638,000)
Operating Expenses (1,972,178) (1,735,320) (1,735,320) (1,735,988)
Total Annual Expenditures (2,828,913) (2,693,320) (2,716,962) (2,373,988)
Annual Balance $0 $4,389 $17,822 $2,208
0.0% 0.2% 0.7% 0.1%
Notes
[1] Part 1[a] is a recap from Page 2.
Part 1[b] - Projections for Future Seven-Line Budgets
Based on the Figures from the FY 2011 Budget and the Current Five-Year Plan for Funding Capital Projects
Item FY 12 FY 13 FY 14 FY 15
Revenue 2,428,742 2,513,329 2,610,917 2,710,803
Funding: General Projects (392,000) (482,000) (457,000) (502,000)
Funding: Water / Wastewater Projects (220,000) (105,000) (105,000) (105,000)
Sub-Total: Capital Projects (612,000) (587,000) (562,000) (607,000)
Operating Expenses (1,814,470) (1,928,829) (2,043,016) (2,101,915)
Total Annual Expenditures (2,426,470) (2,515,829) (2,605,016) (2,708,915)
Projected Balances $2,272 ($2,500) $5,901 $1,888
0.1% -0.1% 0.2% 0.1%
Part 2[a] - Recap of Current Financial Reserves
Item FY 09 Actual FY 10 Budget FY 10 Projection FY 10 Budget
Unspent Funds: General Projects 1,046,446 649,655 1,043,601 634,001
Unspent Funds: W & WW Projects 1,341,572 736,315 520,526 572,526
Sub-Total:Unspent Capital Funding 2,388,018 1,385,970 1,564,127 1,206,527
Unrestricted Reserve (Genl Fund) 1,701,621 1,161,107 930,785 932,993
Balance (Water / Wastewater Fund) 108 663 4,663 4,954
Restricted Funds 267,619 184,018 184,018 100,417
Total Financial Reserves On-Hand $4,357,366 $2,731,758 $2,683,593 $2,244,891
Part 2[b] - Projections for Future Financial Reserves
Item FY 12 FY 13 FY 14 FY 15
Unspent Funds: General Projects 561,653 338,653 710,653 1,212,653
Unspent Funds: W & WW Projects 673,735 758,735 843,735 928,735
Sub-Total:Unspent Capital Funding 1,235,388 1,097,388 1,554,388 2,141,388
Unrestricted Reserve (Genl Fund) 935,265 932,765 938,666 940,554
Balance (Water / Wastewater Fund) 5,245 5,536 5,827 6,118
Restricted Funds 100,417 100,417 100,417 100,417
Total Financial Reserves On-Hand $2,276,315 $2,136,106 $2,599,298 $3,188,477
Notes
[1] Part 2[a] of Poolesville's Financial reserves is summarized from Page 2; see that page for details.
[2] Unspent Funding for Capital Projects may include Impact Fees, Grants, and Restricted Funds. See the section on Capital Projects for details.
[3] Unrestricted General Fund Reserves for Part 2[b] is based on the budget and the Close-Out projections from Part 1[b] above.
[4] Water & Wastewater Fund Balances in Part 2[b] are based on the current budget operating balance projection being constant over the next 4 years.
- Page 1 -
The Commissioners of Poolesville
FY 2011 Budget
RESTRICTED FUNDS and CASH SUMMARIES
Adopted 5/12/2010 Printed: 16-Apr-10
Ref. Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
Page Item or Description FY 09 Actual FY 10 Budget FY 10 Projection FY 11 Budget
RESTRICTED FUNDS
Chesapeake Bay Restoration Fund ("Flush Tax")
Balance Forward 0 (33) (33) (33)
Yearly Activity Recd with Water Bills 50,000 50,000 50,000 50,000
Admin Fee (2,533) (2,500) (2,500) (2,500)
Paid to Maryland (47,500) (47,500) (47,500) (47,500)
Sub-total: Yearly Activity (33) 0 0 0
Closing Balance: Year End ($33) ($33) ($33) ($33)
Balance Forward 0 0 0
Funds Allocated 0 0 0
Closing Balance: Year End $0 $0 $0 $0
Reforestation Fees
Fees Collected
Balance Forward 5,567 0 0 0
Funds Allocated (5,567) 0 0
Closing Balance: Year End $0 $0 $0 $0
Development Funds
Elgin Family Proffer 50,000 0
Balance Forward 0 0 0 0
Funds Allocated (50,000) 0
Sub-total: Yearly Balance $0 $0 $0 $0
Winchester Proffer $1,150,000
Balance Forward 267,652 267,652 184,051
I&I Project Repayment ($800,000)
Streetscape Portion ($50,000)
I&I Loan ($32,348) (83,601) (83,601) (83,601)
Sub-total: Yearly Balance $267,652 $184,051 $184,051 $100,450
Kettler Proffer
Balance Forward $1,250 0 0 0
I&I Loan ($1,250) 0
Sub-total: Yearly Balance $0 $0 $0 $0
Closing Balance: Year End $267,652 $184,051 $184,051 $100,450
Transfers From Restricted Funds
For General Capital Projects ($50,000) $0
For W/WW Capital Projects $0 $0 $0 $0
Closing Balance - All Restricted Funds $267,619 $184,018 $184,018 $100,417
(Not Including Bay Restoration Funds)
SUMMARY OF CASH ASSETS AT YEAR END
General Fund
7 Unrestricted Funds at Year End 1,701,621 1,161,107 930,785 932,993
7 Accumulated Unspent Funds for Capital Projects 1,046,446 649,655 1,043,601 634,001
Total Funds on Hand $2,748,067 $1,810,762 $1,974,386 $1,566,994
Water and Wastewater Fund
24 Unrestricted Funds at Year End 108 663 4,663 4,954
24 Accumulated Unspent Funds for Capital Projects 1,341,572 736,315 520,526 572,526
Total Funds on Hand $1,341,680 $736,978 $525,189 $577,480
2 Restricted Funds $267,619 $184,018 $184,018 $100,417
TOTAL CASH ASSETS AT YEAR END $4,357,366 $2,731,758 $2,683,593 $2,244,891
Notes
[1] The upper part of this page presents activity in the various Restricted Funds maintained by the Town.
[2] The lower part of the page is a summary of all cash on hand, in the General Fund (Unrestricted and allocated to Capital Projects), in the
Water and Wastewater Fund (Unrestricted and allocated to Capital Projects), and in Restricted Funds.
[3] Included in the Accumulated Funds for Capital Projects (both General and Water/Wastewater) are the accumulated unspent Impact Fees
on hand. See page 3 for those amounts and details.
[4] The Chesapeake Bay Restoration Fund is a mandated program instituted by the State of Maryland. By law, the Town is required to
collect $7.50 per quarter on each water and wastewater bill issued. These funds are collected by the Town and then paid directly to
The State of Maryland Bay Restoration Fund, a State agency, less a 5% administrative fee. Although this is a mandated public program,
the State has advised this is not a "Tax" and is therefore not an eligible deduction on individual income tax returns.
- Page 2 -
The Commissioners of Poolesville
FY 2011 Budget
SCHEDULE of IMPACT FEES
Adopted 5/12/2010 Printed: 16-Apr-10
Acct FY 09 FY 10 FY 11 Bgt. - - - - - - - - Forward Planning Cycle - - - - - - - -
No. Item or Description Pct. Actual Projection Budget FY 12 FY 13 FY 14 FY 15
Number of New Homes (in Fiscal Year) 5 10 15 30 30 30 30
Impact Fee per New Home 17,133 10,768 10,768 10,951 11,137 11,326 11,519
Total Impact Fees: New Homes 85,665 107,680 161,520 328,530 334,110 339,780 345,570
Other Impact Fees 0 0 0 0 0 0 0
Total: All Impact Fees $85,665 $107,680 $161,520 $328,530 $334,110 $339,780 $345,570
4005 Recreation 14.0% 11,993 15,075 22,613 45,994 46,775 47,569 48,380
Public Facilities 10.0% 8,567 10,768 16,152 32,853 33,411 33,978 34,557
4000 Total: General Fund Capital Projects 24.0% $20,560 $25,843 $38,765 $78,847 $80,186 $81,547 $82,937
1110 Water System 52.0% 44,546 55,994 83,990 170,836 173,737 176,686 179,696
1120 Wastewater System 24.0% 20,559 25,843 38,765 78,847 80,187 81,547 82,937
1100 Total: Water/Wastewater Capital Projects 76.0% $65,105 $81,837 $122,755 $249,683 $253,924 $258,233 $262,633
Notes
[1] Impact Fees escalate at a rate of 1.7% per Fiscal Year; new rates become effective at the start of each Fiscal Year (1-July).
[2] Impact Fee Amounts and Distribution reflect the data 2009 adopted fee schedule.
[3] Impact Fee reimbursements are for Brightwell Crossing and Stoney Springs for the installation of well and park systems
Allocation and Expenditure of Impact Fees
General Projects FY 09 FY 10 FY 11 Bgt. - - - - - - - - Forward Planning Cycle - - - - - - - -
Actual Projection Budget FY 12 FY 13 FY 14 FY 15
2030 Public Facility
New/Carried forward from Prior Years 8,567 10,768 16,152 32,853 33,411 33,978 34,557
Reimbursement to General Fund (8,567)
Actual / Projected Expenditures (10,768)
2035 Recreation Programs
a. Master Plan Trail System
New/Carried forward from Prior Years 227,755
Allocation of Impact Fees
Actual / Projected Expenditures (227,755)
b. New Park Systems
New/Carried forward from Prior Years 14,347 15,075 22,613 45,994 46,775 47,569 48,380
Allocation of Impact Fees
Actual / Projected Expenditures
Reimbursement to Developers (52,035) (45,994) (46,775) (47,569) (48,380)
General Fund Impact Fee Totals $242,102 ($212,680) ($13,270) $32,853 $33,411 $33,978 $34,557
Water & Wastewater Projects FY 09 FY 10 FY 11 Bgt. - - - - - - - - Forward Planning Cycle - - - - - - - -
Actual Projection Budget FY 12 FY 13 FY 14 FY 15
3130 Well Implementation
Carried forward from Prior Years 53,289 55,994 83,990 170,836 173,737 176,686 179,696
Reimbursement to Developers (53,289) (55,994) (83,990) (170,836) (173,737) (176,686) (179,696)
Allocation of Impact Fees
Actual / Projected Expenditures
3150 Wastewater Treatment
Carried forward from Prior Years 28,630 25,843 38,765 78,847 80,187 81,547 82,937
Allocation for Debt Service (28,630) (25,843) (38,765) (78,847) (80,187) (81,547) (82,937)
Water & Wastewater Fund Impact Fee Totals $0 $0 $0 $0 $0 $0 $0
Impact Fee Balances On Hand
General Fund Impact Fees
On Hand at Start of Fiscal Year 227,755 239,748 37,836 76,601 155,448 235,634 317,181
New Impact Fees Received 20,560 25,843 38,765 78,847 80,186 81,547 82,937
Less Fees Expended (actual or Planned) (8,567) (227,755) 0 0 0 0
Gen. Fund Impact Fee Balance at Year End $239,748 $37,836 $76,601 $155,448 $235,634 $317,181 $400,118
Water and Wastewater Fund Impact Fees
On Hand at Start of Fiscal Year 16,814 0 81,837 204,592 454,275 708,199 966,432
New Impact Fees Received 65,105 81,837 122,755 249,683 253,924 258,233 262,633
Less Fees Expended (actual or Planned) (81,919) 0 0 0 0 0
W & WW Impact Fee Balance at Year End $0 $81,837 $204,592 $454,275 $708,199 $966,432 $1,229,065
- Page 3 -
The Commissioners of Poolesville
FY 2011 Budget
OVERVIEW - Budgets and Taxes
Adopted 5/12/2010 Printed: 16-Apr-10
As shown by the chart on the right, Poolesville's revenue
comes from six major sources and many smaller ones. FY11 Revenue Sources
In addition, revenue may be received from Impact Fees Property Taxes
and State Grants for specific projects. Those are high- 1%
9% Income Tax
lighted in the appropriate areas of this Budget.
32% 4%
Highway Funds
The curves below track the application of these funds for
this fiscal year as well as the past 5 years. Projections and 13% 6% Revenue Sharing
Reserves are also shown for the next 3 years. Interest Income
45% 3%
The charts on the bottom highlight the Town's assessable
tax base over the same period and also reviews the Wireless Rental
property tax rate for the past 5 years. Other
General Fund: Expenditures, Reserves, and Trends
2,500
2,000
Thousands of Dollars
1,500
1,000
1 000
500
0
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
Fiscal Year
Total Property Assessment Town Property Tax Rate
(100% Valuation)
730
(100% Valuation)
710 23
Cents per $100 of Valuation
690 22
Millions of Dollars
670
650 21
630 20
610 19
590
570 18
550 17
530 16
510
490 15
470 14
450
430 FY07 FY08 FY09 FY10 FY11
FY07 FY08 FY09 FY10 FY11 Fiscal Year
Fiscal Year Town Tax Rate Constant Yield Rate
- Page 4 -
The Commissioners of Poolesville
FY 2011 Budget
OVERVIEW - Town Population and Public Infrastructure
Adopted 5/12/2010 Printed: 16-Apr-10
Town Population Number of Homes
5,800 1,800
1,780
5,700
1,760
5,600 1,740
No. of Homes
Population
5,500 1,720
1,700
5,400 1,680
5,300 1,660
1,640
5,200
1,620
5,100 1,600
Fiscal Year Fiscal Year
The population chart reflects an average growth of approximately
30 houses per year. As with the impact fee schedule in the Master Town Employees
Plan, this number does not depict a growth policy. It is simply an
average of how the growth occurred during the last phase of
development. The market shall dictate the growth rate. 18
17
In addition to the increase in the number of homes that will occur,
16
No. of Employees
yees
over the next several years, the miles of Town streets used by our
residents and maintained by Town staff will i
id t d i t i db T t ff ill increase. Lik i
Likewise, th
the 15
acreage of Town parks and recreational areas will also increase. 14
With the developer parkland dedication requirements, developed
recreational areas will increase to over 60 acres as depicted on the 13
chart below. 12
As the Town prospers and grows, the day-to-day operations 11
will require additional personnel to deal with the additional needs of 10
the parks, road maintenance, wells and wastewater treatment.
9
Fiscal Year
Acres of Town Parkland Miles of Town Roads
21
64
62
20
60
58 19
Acres
Miles
56
54 18
52
17
50
48 16
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
Fiscal Year Fiscal Year
- Page 5 -
The Commissioners of Poolesville
FY 2011 Budget
SCHEDULE of OUTSTANDING DEBT
Adopted 5/12/2010 Printed: 16-Apr-10
Item Pay-off Year Balance: FY 09 FY 10 FY 11 Bgt. - - - - - - - Forward Planning Cycle - - - - - - -
No. Description & Interest Rate Y/E 06/30/09 Actual Projection Budget FY 12 FY 13 FY 14 FY 15
GENERAL PROJECTS
DEBT SERVICE
1 No Debts Outstanding
Sub-total: General Projects $0 $0 $0 $0 $0 $0 $0 $0
WATER & WASTEWATER PROJECTS
DEBT SERVICE
1 WWTP Upgrade FY12 - 3.5% 222,903 82,262 222,903 Paid Loan Off
Original Loan for $1,028,500 [Maryland]
in 1992 for 40 years.
2 WWTP Exp & BNR Upgrade FY24 - 1.20% 1,007,182 48,249 76,879 76,879 76,879 76,879 76,879 76,879
Original Loan for $1,250,000 [Maryland]
in 2004 for 20 years.
Use of Impact Fees 28,630
3 Wesmond I&I Loan FY27 - 1.0% 891,589 66,752 83,601 83,601
Original Loan for $1,440,000 [Maryland]
in 2007 for 20 years
Use of Kettler Proffer $221,250 1,250
Use of Winchester proffer $300,000 32,348 83,601 83,601 83,601 16,849
Use of Elgin Family Proffer $100,000 50,000
Sub-total: Water & Wastewater Projects
Paid From General Funds $130,511 $76,879 $76,879 $76,879 $143,631 $160,480 $160,480
Paid From Unrestricted Funds $222,903
Paid From Restricted Funds $0 $112,228 $83,601 $83,601 $83,601 $16,849 $0
TOTAL: ALL DEBT SERVICE $2,121,674 $242,739 $383,383 $160,480 $160,480 $160,480 $160,480 $160,480
Notes
[1] There are no outstanding loans for General Fund Capital Projects.
[2] The WWTP Upgrade loan will be paid off in Fy10 using $222,903 of unrestricted reserves.
[3] The WWTP Expansion and Upgrade loan was based on the expansion portion of the construction. As Impact Fees are collected, they will
be applied towrds the loan.
[4] The Wesmond I&I loan facilitated the completion the relining efforts in the Wesmond Subdivision. Proffers from developers
are allocated towards this loan.
- Page 6 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Ref. Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
Page Item or Description FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
General Funds Operating Summary
6 General Revenue Total $2,828,913 $2,697,709 $2,734,784 $2,376,196
General Expenditures
Funding for Capital Projects
13 General Capital Projects (726,735) (643,000) (646,642) (373,000)
25 Water/Wastewater Cap Projs (130,000) (315,000) (335,000) (265,000)
Sub-total: Capital Projects (856,735) (958,000) (981,642) (638,000)
7 Operating Expenses (1,972,178) (1,735,320) (1,735,320) (1,735,988)
Total: General Expenditures ($2,828,913) ($2,693,320) ($2,716,962) ($2,373,988)
Net Operating Balance $0 $4,389 $17,822 $2,208
Unrestricted Funds Carried
Forward from Prior Year 1,140,836 1,701,621 1,701,621 930,785
Developer Proffers
Winchester I&I Project Repayment 800,000
6 Application of Excess Unrestricted Funds 0 0 0 0
For General Capital Projects (89,367) (322,000) (565,755) 0
For W/WW Capital Projects 0 0 0 0
Transfer to General Fund (149,848) 0 0 0
4 For Debt Service 0 (222,903) (222,903) 0
Closing Balance: Genl Funds $1,701,621 $1,161,107 $930,785 $932,993
[Unrestricted Reserve]
General Funds
Capital Projects Summary
Funding Balance Carried
Forward from Prior Year $1,268,457 $971,206 $1,046,446 $1,043,601
6 Funding from General Revenues 726,735 643,000 646,642 373,000
3 Funding from Impact Fees 0 0 0 0
Prior Balance - Impact Fees 227,755
2 Transfers from Restricted Funds 50,000 0 0 0
6 Funding from MD Grants, Others 448,428 397,000 820,755 0
Available for Capital Projects $2,721,375 $2,011,206 $2,513,843 $1,416,601
13 Capital Projects Expenditures (1,674,929) (1,361,551) (1,470,242) (782,600)
Closing Balance:
Capital Projects Funding $1,046,446 $649,655 $1,043,601 $634,001
Notes
[1] The General Fund Summary is divided into two parts:
* The upper section presents the status of the Operating Account, including yearly revenue, allocations for Capital Projects, the Annual
Operating Balance, Unrestricted Funds carried forward, and finally, the Unrestricted Funds Close-Out Balance for the year. Included in the
summary is the application of any excess Cash Reserves into the budget year.
* The Commissioners set the minimum Unrestricted Fund reserves using the operations and maintenance expenses of both the General
and Water/Wastewater Funds for a four month period.
[2] The lower section summarizes the activity in the General Funds Capital Projects Account, including funds carried forward, new funding
from the Operating Account, and funding from other sources, all summarized in the total funds available for General Capital Projects.
Actual or Planned Capital Spending is shown, ending in the Funding Balance for Capital Projects.
[3] In addition to cash assets, the Town owns several pieces of real property:
Buildings and Municipal Facilities Parks and Recreational Facilities
Town Hall Maintenance Building Stevens Park Campbell Park Lori Gore Park
Old Methodist Church, Thrift Shop Eleven Well Houses Halmos Park Wootton Heights Park W. Willard Practice Field
Wastewater Treatment Plant Equalization Lagoon Bodmer Park Brooks Park Collier Circle Pond
Six Sewage Pump Stations Whalen Commons Old Methodist Cemetery Dr. Dillingham Park
[4] See page 19 for Town-owned vehicles.
- Page 7 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND REVENUE SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
General Revenue
Part A - External Sources
111 Property Taxes 1,019,240 1,067,298 1,067,298 1,067,298
112 P/P Property Unincorporated 3,908 3,600 3,600 3,600
113 & 114 P/P Public Utilities / Ordinary Corp. 30,646 41,248 41,248 41,248
311.4 Revenue Sharing 221,771 221,771 221,771 210,682
330.5 Property Tax Grant 722 722 722 722
360.1 Income Tax 881,952 836,626 836,626 752,963
156 Highway 270,668 255,510 52,021 23,000
222 Franchise / Traders License 29,381 25,200 25,200 25,200
121 Interest Income (120 & 465 ) 49,060 90,000 90,000 90,000
223 Building / Plumbing Permits 13,415 4,000 4,000 4,000
330.9 State of Maryland Grants 0 0 0 0
412 Zoning / Development Fees 1,700 1,000 1,000 1,000
414 Sale of Town Documents 136 200 200 200
462 Rental Income - Wireless Antennas 140,561 147,290 147,290 153,039
469 Miscellaneous Income 2,846 1,000 1,000 1,000
Private Hook-Up Repayment 1,244 1,244 1,244 1,244
470 Impact Fee Reimbursement 8,567 0 0 0
480 Recreation Program 3,247 1,000 1,000 1,000
Unrestricted Funds Transfer *10/19/2009 Amend 149,848 240,564
Sub-total: General Revenue (External Sources) $2,828,913 $2,697,709 $2,734,784 $2,376,196
Developer Proffers
Winchester I&I Project Repayment $800,000
Part B - Internal Transfers
Application of Excess Unrestricted Funds 0 0 0 0
For General Capital Projects 89,367 322,000 565,755 0
For W/WW Capital Projects 0 0 0 0
Transfer to General Fund 149,848 0 0 0
For Debt Service 0 222,903 222,903 0
Sub-total: General Revenue $3,868,128 $3,242,612 $3,523,442 $2,376,196
Impact Fee Revenue
475.1 Recreation 11,993 24,443 15,075 22,613
475.2 Public Facilities 8,567 17,459 10,768 16,152
Sub-total: Impact Fee Revenue $20,560 $41,902 $25,843 $38,765
Grants and Designated Funding
A MD Grant: Program Open Space 288,000 0 0 0
B MD Grant: Parks & Playgrounds 21,061 0 0 0
C Heritage Montgomery Streetscape 25,000 0 5,000 0
D MHHA Bandshell 25,000 75,000 75,000 0
E Skate Park 0 0 175,000 0
F Internal Transfers 89,367 322,000 565,755 0
Sub-total: Grants and Designated Funding $448,428 $397,000 $820,755 $0
Restricted Revenue
Transferred from "Development Funds"
Reforestation Fees 0 0
Sub-total: Restricted Revenue $0 $0 $0 $0
Total: General Fund Revenue $4,337,116 $3,681,514 $4,370,040 $2,414,961
Account Descriptions
111 Property Taxes cover both commercial and residential properties; the latter at $0.1594 per $100 of assessed valuation.
112 Personal Property Tax for Unincorporated businesses in Poolesville.
113/114 These are Personal Property Tax accounts: 113 for Public Utilities (Verizon, Washington Gas), and 114 for other corporations in Poolesville
311.4 Covers the Tax Duplication formula with the County and is based on the miles of Town roads
330.5 Covers bank shares and comes from Montgomery County, the same every year.
360.1 Revenue is based on a State formula, with a piggy-back County tax added. The formula is based on taxable income reported
156 The State computes this amount based on the miles of Town roads and the vehicles registered in Town by residents
222 Franchise Fees includes Comcast Cable TV, and a portion of the business licenses granted by the County
121 Interest earned on the General Fund savings account and our account with the County's Investment Fund
412 Zoning applications and Development fees for new subdivisions, and is offset by Expense Acct. 1210
462 Includes the rental of space on the Water Tower to Sprint, Verizon, Nextel, and T-Mobile
480 Fees charges for participants in the Summer Recreation Program.
- Page 8 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
500 Town Administration 150,293 153,640 153,640 149,502
600 Elections 9,388 7,500 7,500 7,500
700 Staff Salaries and Benefits 561,103 617,201 617,201 619,857
800 Law 48,630 40,000 40,000 40,000
900 Municipal Buildings & Operations 83,529 87,300 87,300 96,450
1000 Streets, Sidewalks, & Storm Drains 174,679 120,100 120,100 120,100
1100 Parks & Recreation 44,891 57,700 57,700 51,700
1200 Engineering 127,861 40,000 40,000 40,000
1300 Planning & Zoning 993 10,000 10,000 5,000
1400 Public Safety 17,796 17,000 17,000 17,000
1500 Municipal Services 395,804 395,000 395,000 395,000
1600 Grant to Water & Wastewater Fund 226,700 113,000 113,000 117,000
1700 Debt Service 130,511 76,879 76,879 76,879
Sub-total: General Fund Operating Expenses $1,972,178 $1,735,320 $1,735,320 $1,735,988
2000 Funding for Capital Projects 726,735 643,000 646,642 373,000
3000 Granted for Water & Wastewater Capital Projects 130,000 315,000 335,000 265,000
Sub-total: General Fund Capital Expenses $856,735 $958,000 $981,642 $638,000
Total: General Fund Expenses $2,828,913 $2,693,320 $2,716,962 $2,373,988
Notes
[1] Employee's received salaries increases in the FY10 range restructuring. In FY11, these salaries will not increase
- Page 9 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
500 Town Administration
505 Executive Meetings and Training 20,085 26,650 26,650 19,650
510 Advertising 1,315 4,200 4,200 4,200
515 Dues and Subscriptions 8,899 8,900 8,900 8,900
525 Contract Services 6,548 12,500 12,500 10,500
530 Bonding and Employee Training 1,762 1,100 1,100 340
540 Accounting and Auditing 34,049 26,000 26,000 26,000
545 Printing and Duplicating 11,428 12,200 12,200 15,462
550 Communications 13,158 14,800 14,800 9,800
555 Office Supplies and Expense 5,781 4,000 4,000 10,400
565 Committee Support 16,232 13,350 13,350 17,500
570 Community Goodwill 31,036 29,940 29,940 26,750
Total: Acct 500 Town Administration $150,293 $153,640 $153,640 $149,502
Account Descriptions
The Major Account Group 500 covers those expenses that are incurred in the day-to-day operation of Town affairs, including our
municipal outreach to the community at large. The following breakdown is included in this general category:
505 Includes meetings and training the Commissioners and Town Manager attend, including the Maryland Municipal League (MML)
Conferences, MML Montgomery County Chapter Meetings, National League of Cities Conferences, Chamber of Commerce Meetings,
meetings with State and County officials, and other official functions.
510 Advertising in the media.
515 Includes dues for organizations such as the MML, Manager's Association, etc., as well as subscriptions for
various publications.
525 Includes the transcriber for minutes and public hearing transcripts.
530 Includes bonding for the Town Manager and Town Clerk and training for all Town employees
540 CPA Accounting assistance and costs for end of year audit are doubled as a result of newly mandated reporting requirements
545 Includes a new copying machine lease, copy paper, printing and postage for the Town Newsletter
550 Includes telephone service in Town Hall and the Maintenance Building, fax machine, cellular phones for senior staff, hand-held radios
for the general staff, maintenance for the radio system, and Internet service.
555 Includes office supplies for both Town Hall and the Maintenance Building offices, as well as postage, business cards, etc
565 This year the account will support the efforts of the Community and Economic Development Committee. The projects include
the Holiday Ceremony, movies in the park, farmer's market and a spring fest.
570 Includes community awards and plaques, Poolesville Day, Prom Night, UMCVFD fire works and others as approved by the
Commissioners.
- Page 10 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
600 Elections
605 Printing and Duplicating 2,884 1,500 1,500 1,500
610 Voting Machines and Supplies 5,100 5,000 5,000 5,000
615 Legal Fees 1,404 1,000 1,000 1,000
Total: Acct 600 Elections $9,388 $7,500 $7,500 $7,500
700 Staff Salaries and Benefits
705 Salaries 707,791 796,087 796,087 798,592
710 Social Security 53,759 60,901 60,901 61,092
715 Employee Benefits 140,791 143,521 143,521 143,745
720 Workmen's Compensation 28,498 36,483 36,483 36,483
Sub-Total: Salaries and Benefits for All Employees 930,839 1,036,992 1,036,992 1,039,912
750 Salary Burden Allocation
755 Water/Wastewater Salary Burden (325,977) (373,429) (373,429) (373,429)
760 Wastewater Admin Salary Burden (9,191) (9,067) (9,067) (9,199)
765 Water Admin Salary Burden (34,568) (37,295) (37,295) (37,427)
Sub-Total: Salary Burden Allocations (369,736) (419,791) (419,791) (420,055)
Total: Acct 700 Staff Salaries and Benefits $561,103 $617,201 $617,201 $619,857
Account Descriptions
The Major Account Group 600 has funds budgeted in every even-numbered year, when elections for Town Commissioners take place.
Included is the cost of all pre-election preparation, election day activities, and follow-up as may be required.
605 These are costs associated with printing Absentee Ballots, delivering by registered mail, etc.
610 Costs include the rental of four voting machines and the services of one operator.
615 This account covers the costs of attorney's fees to meet with the Board of Elections, offer legal guidance, and respond to other inquiries.
The Major Account Group 700 includes salaries, social security, insurance, hospitalization, and retirement plan contributions for the
Town Manager, Town Clerk-Treasurer, Deputy Clerk, the Public Works staff, Water and Wastewater staff, and other temp employees,
such as for the Summer Recreation Program, that may be hired. At present, Poolesville has a total of fifteen (15) employees.
705 Includes salaries for all Town employees.
710 Includes the costs for federally-mandated Social Security and Medicare programs
715 This account includes the Town's voluntary benefits package, including Medical plan, Insurance plan, and Retirement contributions
720 This account covers the cost of mandated Workmen's Compensation Insurance.
755, 760, 765
These accounts reflect the cost associated with salaries and benefits attributed to water and wastewater.
- Page 11 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
800 Law
805 Legal Fees 48,630 30,000 30,000 30,000
810 Legal Fees - Development 0 0 0 0
815 Code Organization 0 10,000 10,000 10,000
Total: Acct 800 Law $48,630 $40,000 $40,000 $40,000
900 Municipal Buildings & Operations
910 Insurance 23,540 23,700 23,700 28,700
915 Electricity and Heat 23,165 27,100 27,100 27,100
920 Maintenance and Building Supplies 1,422 1,500 1,500 1,500
925 Repairs and Maintenance 5,107 4,800 4,800 9,450
930 Town Hall Rental 3,978 0 0 0
940 Uniforms 2,280 2,700 2,700 2,200
950 Vehicle Insurance 715 3,500 3,500 3,500
955 Truck Operations and Maintenance 23,181 23,000 23,000 23,000
960 Small Tools and Equipment 141 1,000 1,000 1,000
Total: Acct 900 Municipal Buildings & Operations $83,529 $87,300 $87,300 $96,450
Account Descriptions
The Major Account Group 800 summarizes the costs associated with Poolesville's service contract with the Town Attorney.
805 The account covers attorney's fees for attendance at meetings, normal opinions, responding to questions, and other general legal issues
Included also are the costs for representing Poolesville in lawsuits and other challenges that may be raised by third parties
810 This covers the review of Bond documentation, preparation of easements, review of site plans, and negotiations with property owners
815 This account covers the time spent in writing, editing, and updating the Town's Code and Charter. At the present time, future Code
changes have not been identified.
The Major Account Group 900 covers general/liability insurance for Town Hall, the Maintenance Building, and Old Methodist Church.
In addition, this Group cover the costs of electricity, maintenance, and supplies for all General Fund Town buildings, as well as costs
associated with municipal operations.
910 Includes insurance coverage (property, general, and liability) for Town buildings and for insurance for the Commissioners acting as a
legislative unit.
915 Electricity and Heat includes utility costs for Town buildings. In general, electricity is used to heat and air-condition all buildings
920 This account covers the cost of all expendable and supply items, such as nuts, bolts, nails, cleaning supplies, paper towels, toilet paper
and other general supplies necessary to properly maintain and operate all Town buildings
925 This account covers the cost of maintenance and repair of Town buildings. Townhall cleaning service, fire monitoring system,
infestation control and Montgomery County Fire Code Insp.
930 This account covers the rental fee for Town Hall offices and Town meeting space.
940 Includes expenses associated with providing proper work clothes, rain gear, cold weather gear, safety boots, etc
950 This account covers the cost of maintaining insurance on Town vehicles.
955 This account covers the repair and maintenance, including the costs of gas and oil, for Town trucks and mowers.
960 This covers items such as hammers, screwdrivers, shovels, drills, etc., and other small items not generally included in the Capital Projects
Budget.
- Page 12 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
1000 Streets, Sidewalks, & Storm Drains
1050 Repairs/Maintenance/Resurfacing 11,360 13,000 13,000 13,000
1055 Storm Drain Repair/Maintenance 4,014 4,500 4,500 4,500
1060 Street Signs 1,778 2,000 2,000 2,000
1065 Street Lighting 154,875 87,600 87,600 87,600
1070 Snow Removal 1,904 8,000 8,000 8,000
1085 Sidewalk Repair & Maintenance 748 5,000 5,000 5,000
Total: Acct 1000 Streets, Sidewalks, & Storm Drains $174,679 $120,100 $120,100 $120,100
Account Descriptions
The Major Account Group 1000 covers all costs associated with the general maintenance and repair of all Town streets, storm water
systems, street signs, street lighting, truck expenses, as well as the cost supplies and specific expenses for snow removal (note that
Town staff salaries, including overtime, for snow removal, are Included in Account Group 700).
1050 This account includes minor repair and maintenance to roads following water main breaks and other road surface failures with gravel and
cold patch. Permanent repairs are completed when major resurfacing projects are scheduled as identified in the Capital Projects
section of this Budget.
1055 Included in this account are the costs for the cleaning of, and minor repairs to, storm drain inlets and pipes. Again, major work items are
included in the Capital Projects section of this Budget.
1060 This account covers the installation of new street signs, and the repair/replacement of older signs, as may be required
1065 The operation of the Town's residential street lights (565) and Cobra Head lights (about 65) was performed under contract with Allegheny
Power, including maintenance and electric cost. The FY010/11 reduced costs reflects the cost now that the Town owns and maintains
1070 Included in this account is the cost of salt, and other materials that may be spread on Town roads, as may be required during snow/ice
events. It also includes the cost of special items that may be needed for snow removal, as well as the cost of truck repairs specifically
due to snow removal.
1085 This account covers the cost of repairing and maintaining all Town sidewalks.
- Page 13 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
1100 Parks & Recreation
1150 Park Lighting 6,163 8,700 8,700 8,700
1155 Park Repair and Maintenance 32,900 30,000 30,000 30,000
1160 Streetscape (Tree) Expense 0 6,000 6,000 0
1165 Street Tree Maintenance 2,781 10,000 10,000 10,000
1170 Recreation Program 3,047 3,000 3,000 3,000
Total: Acct 1100 Parks & Recreation $44,891 $57,700 $57,700 $51,700
1200 Engineering
1205 General Engineering 33,591 30,000 30,000 30,000
1210 Engineering Development 94,270 10,000 10,000 10,000
Total: Acct 1200 Engineering $127,861 $40,000 $40,000 $40,000
1300 Planning & Zoning
1300 Planning and Zoning 993 10,000 10,000 5,000
Total: Acct 1300 Planning & Zoning $993 $10,000 $10,000 $5,000
Account Descriptions
The Major Account Group 1100 covers those expenses associated with maintaining Poolesville's parks, and the aesthetics of the Town
streets. Included also are the costs of seasonal recreation programs. In general, major projects are included in the Capital Projects
section of the Budget.
1150 This includes the cost of lighting of the tennis and basketball courts at Halmos Park, and the security lights at Halmos and Stevens Parks.
1155 This account covers the cost of repair and maintenance of equipment in the tot lots, as well as the baseball field fences and bleachers. It
also includes re-seeding the fields as necessary, annual fertilizing and weed killing treatments, gravel to repair parking lot damage, as wel
as mosquito control. Major projects addressing the upkeep of our recreational facilities are included in the Capital Projects section
1160 This line item covers the cost of the purchasing and planting of all street trees.
1165 This account primarily addresses the costs for the maintenance and replacement of existing street trees and the miscellaneous purchase
of shrubs and annuals.
1170 Included are the costs for equipment, supplies, and tee shirts for the Summer Recreation Program
The Major Account Group 1200 covers the costs associated with the services contract with the Town Engineer for general engineering
services, including attendance at Town meetings and other projects as directed by the Commissioners and/or Town Manager. It also
includes the cost of services rendered for supervision of building roads, sidewalks, storm drainage systems, and other infrastructure
in new subdivisions.
1205 This account captures the cost of providing the services described above, other than costs charged directly to specific Capital Projects.
1210 Some of the costs in this account are offset by the receipt of developer fees.
1300 This account provides funding for reports, surveys, duplicating or publishing of plans and reports specific to the duties
of the Planning Commission.
- Page 14 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
1400 Public Safety
1425 Code Enforcement Officer 12,715 12,000 12,000 12,000
1435 Plumbing Inspection 5,081 5,000 5,000 5,000
Total: Acct 1400 Public Safety $17,796 $17,000 $17,000 $17,000
1500 Municipal Services
1500 Trash Collection 395,804 395,000 395,000 395,000
Total: Acct 1500 Municipal Services $395,804 $395,000 $395,000 $395,000
1600 Grant to Water & Wastewater Fund
1600 Grant to Water & Wastewater Fund 226,700 113,000 113,000 117,000
Total: Acct 1600 Grant to Water & Wastewater Fund $226,700 $113,000 $113,000 $117,000
1700 Debt Service
1700 Debt Service (Principal & Interest) 130,511 76,879 76,879 76,879
Total: Acct 1700 Debt Service $130,511 $76,879 $76,879 $76,879
Account Descriptions
The Major Account Group 1400 covers the activities of the Code Enforcement Officer and the Plumbing Inspector.
1425 This is a contract position established to insure enforcement of Poolesville's Code.
1435 This is a contract position covering the inspection of new connections to the municipal system and gas connections, as well as alterations
to existing connections. In general, the costs in this account are offset by the permit fees in revenue account 223.
The Major Account Group 1500, Municipal Services, includes the cost associated with the Town's contract with Titus Trash Service
to provide regular residential trash pickup, at a cost of $20.16 per house per month.
The Major Account Group 1600 is used to maintain a positive balance in the Water & Wastewater operating account. Funds are inter-
mittently transferred on an as-needed basis at the direction of the Town Manager, with the cognizance of the Commissioners. Funds
for Water & Wastewater Capital Projects are funded separately by the General Fund as part of the Town's overall Capital Projects
program, and are identified elsewhere in this Budget.
The Major Account Group 1700 covers the repayment of loans incurred for past Capital Projects. The details of the current
outstanding loans are found on page 4. The Commissioners have adopted a policy that all Capital Projects, both General Fund and
- Page 15 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2005 Office Equipment 116,500 75,632 12,000 18,000 2,000 2,000 2,000 2,000
2010 Municipal Bldgs & Equip. 266,000 117,698 278,755 0 0 0 0 0
2015 Parks & Streets Equipment 49,500 57,947 20,000 0 10,000 5,000 15,000 15,000
2020 Vehicles 672,000 139,513 65,000 75,000 85,000 85,000 85,000 80,000
2025 Major Town Projects 2,066,000 862,806 166,436 0 0 0 0 0
2030 Public Facility 4,390,000 324,681 0 0 0 0 0 50,000
2035 Parks and Recreation 2,401,000 366,313 431,000 30,000 30,000 80,000 80,000 80,000
2040 Major Street Repair Projects 1,887,000 771,643 250,000 250,000 265,000 310,000 275,000 275,000
Total Funding Allocations $11,848,000 $2,716,233 $1,223,191 $373,000 $392,000 $482,000 $457,000 $502,000
Direct Funding
2010 MHAA 25,000 75,000
Transfer of Unrestricted Funds 113,755
2025 Montgomery Heritage Grant 45,000 5,000
Transfer of Unrestricted Funds 77,794
Winchester Proffer 50,000
2030 Impact Fees
MD Grants 150,000
Reforestation Fee Funds 6,000
Transfer of Unrestricted Funds 168,681
2035 Impact Fees 227,755
MD Grants 160,428 175,000
Allocation of unrestricted funds 130,000
Restricted Funds
Sub-total: Direct Funding $807,864 $576,549 $0 $0 $0 $0 $0
2000 Funding by General Funds $1,908,369 $646,642 $373,000 $392,000 $482,000 $457,000 $502,000
[Total less Direct Funding]
Project Expenditures FY 09 Act.
2005 Office Equipment (69,378) (14,456) (17,600) 0 0 0 0
2010 Municipal Bldgs & Equip. (30,702) (360,027) 0 0 0 0 0
2015 Parks & Streets Equipment (32,691) (25,529) 0 0 0 0 0
2020 Vehicles (81,500) (72,500) (15,000) (95,000) (130,000) (85,000) 0
2025 Major Town Projects (596,336) (426,836) 0 0 0 0 0
2030 Public Facility (323,003) 0 0 0 0 0 0
2035 Parks and Recreation (22,732) (570,894) 0 (120,000) 0 0 0
2040 Major Street Repair Projects (518,588) 0 (750,000) 0 (575,000) 0 0
Total Expenditures ($1,674,929) ($1,470,242) ($782,600) ($215,000) ($705,000) ($85,000) $0
Account Balance by Year
2005 Office Equipment 6,254 3,798 4,198 6,198 8,198 10,198 12,198
2010 Municipal Bldgs & Equip. 86,996 5,724 5,724 5,724 5,724 5,724 5,724
2015 Parks & Streets Equipment 25,256 19,727 19,727 29,727 34,727 49,727 64,727
2020 Vehicles 58,013 50,513 110,513 100,513 55,513 55,513 135,513
2025 Major Town Projects 266,471 6,071 6,071 6,071 6,071 6,071 6,071
2030 Public Facility 1,678 1,678 1,678 1,678 1,678 1,678 51,678
2035 Parks and Recreation 343,582 203,688 233,688 143,688 223,688 303,688 383,688
2040 Major Street Repair Projects 253,055 503,055 3,055 268,055 3,055 278,055 553,055
Unallocated Impact Fees
Park Related
Public Facilities 5,140
Account Balance by Year $1,046,446 $794,253 $384,653 $561,653 $338,653 $710,653 $1,212,653
Notes
[1] This page summarizes the eight Capital Projects accounts associated with General Fund capital expenditures. The summary is divided int
three sections as follows:
* The top part of the page summarizes the costs of the various projects and the overall funding streams developed to implement those
projects. Also included in the top section is a summary of all special funding available to augment the regular General Funding. Th
bottom line in the top section, Acct. 2000, subtracts the special funding and identifies the Net Amount which has been, or will be, funde
from General Fund Revenues.
* The middle part of the page summarizes the programmed expenditures of the funds to accomplish the various capital projects
* The bottom part of the page reflect the remaining balances in each of the accounts at the end of each Fiscal Year
[2] See the following Capital Account pages for detailed information
- Page 16 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2005 Office Equipment
Carry-over funds: Completed Projects 3,770
Carry-Over Funds allocated to projects (1,000)
1 Future Office Requirements Open 2,023 2,000 2,000 2,000 2,000 2,000 2,000
2 Equipment for New Town Hall 60,000 47,581
3 Digitize Records FY09 25,000 25,000
(2,742) [Excess funding transferred into Carry-Over Funds]
4 Defibrillator FY09 2,000 1,000 [Allocation o[Allocation of excess carry-over funds]
5 Admin Staff Computers FY10 2,500
6 Water Billing Software FY10 10,000 10,000
7 Clerk's Printer FY11
8 Water Meter Readers FY11 17,000 16,000
Total Funding Allocations $116,500 $75,632 $12,000 $18,000 $2,000 $2,000 $2,000 $2,000
Project Expenditures FY 09 Act.
2005 Office Equipment
1 Future Office Requirements Open
2 Equipment for New Town Hall (45,625) (1,956)
3 Digitize Records FY09 (22,258)
4 Defibrillator FY09 (1,495)
5 Admin Staff Computers FY10 (2,500)
6 Water Billing Software FY10 (10,000)
7 Clerk's Printer FY11 (600)
8 Water Meter Readers FY11 (17,000)
Total Expenditures ($69,378) ($14,456) ($17,600) $0 $0 $0 $0
2005 Account Balance by Year $6,254 $3,798 $4,198 $6,198 $8,198 $10,198 $12,198
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure.
Project Definitions
2005 The Office Equipment Account covers the purchase of durable office equipment with an expected service life of more than 3 years.
2 The New Town Hall required additional phones, presentation screen, sound system, computers, an emergency security office setup, etc.
3 Digitization of the Town's records will decrease storage requirements and increase efficiency.
4 The defibrillator is located at Town Hall.
5 Replacement of existing computers for senior staff.
6 New billing software will increase efficiency and allow online and credit card payments.
7 This is a replacement of existing equipment
8 Replacement of existing hardware
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2010 Municipal Bldgs & Equip.
Carry-over funds: Completed Projects 15,724
Carry-Over Funds allocated to projects (10,000)
1 Community Sign FY08 25,000 10,000 [Allocated from Carry-over Funds]
9,510
(825) [Excess Funding Transferred into Carry-Over Funds]
2 Storage Bin Cover FY09 6,000 6,000
(2,711) [Excess Funding Transferred into Carry-Over Funds]
3 WWTP Roof FY10 60,000 40,000 20,000
4 Whalen Com. bandshell/ 25,000 25,000
Comfort Station FY10 175,000 45,000
MHAA Grant 25,000 75,000
Budget Amendment 11/2/09 113,755
Total Funding Allocations $266,000 $117,698 $278,755 $0 $0 $0 $0 $0
Project Expenditures FY 09 Act.
2010 Municipal Bldgs & Equip.
1 Community Sign FY08 (18,685)
2 Storage Bin Cover FY09 (3,289)
3 WWTP Roof FY10 (60,000)
4 Whalen Com. Bandshell/
Comfort Station FY10 (8,728) (300,027)
Total Expenditures ($30,702) ($360,027) $0 $0 $0 $0 $0
2010 Account Balance by Year $86,996 $5,724 $5,724 $5,724 $5,724 $5,724 $5,724
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure.
Project Definitions
2010 The Municipal Buildings Account covers the major maintenance of, and additions to, existing Town properties.
1 The community sign will be located at the entrance road to the new Town Hall. It will provide information on Town meetings and events.
2 This is a cover to protect the storage of salt during the winter and ball diamond mix/top soil in the spring and summer.
3 The flat roof on the WWTP was installed in 1985 and has had small leaks that have been patched. The replacement in 2010 will fulfill
the life expectancy of 25 years.
4 The bandshell/comfort station will provide for the summer concerts and movies.
- Page 17 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2015 Parks & Streets Equipment
Carry-over funds: Completed Projects 3,465
Carry-Over Funds allocated to projects (3,465)
1 Accm.for Current and Future Equip Require. 27,747 15,000 10,000 5,000 15,000 15,000
1a Pole Mounted Radar Speed Signs FY08 5,000
1b Giant Leaf Vac FY09 11,000 6,735
3,465 [Allocation of carry-over funds]
1c 9 Ton Trailer FY09 7,500
1d Salt Spreader FY09 6,000
2 Holiday Lights FY09 20,000 20,000
3 Add. Whalen Holiday Features Open 5,000
Total Funding Allocations $49,500 $57,947 $20,000 $0 $10,000 $5,000 $15,000 $15,000
Project Expenditures FY 09 Act.
2015 Parks & Streets Equipment
1 Accm.for Current and Future Equip Require.
1a Pole Mounted Radar Speed Signs FY08 (4,995)
1b Giant Leaf Vac FY09 (10,200)
1c 9 Ton Trailer FY09 (7,250)
1d Salt Spreader FY09 (5,775)
2 Holiday Lights FY09 (20,000)
3 Add. Whalen Holiday Features Open (4,471) (5,529)
Total Expenditures ($32,691) ($25,529) $0 $0 $0 $0 $0
2015 Account Balance by Year $25,256 $19,727 $19,727 $29,727 $34,727 $49,727 $64,727
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
2015 This account covers the expenses for capital improvements to existing streets and parks infrastructure and for specific equipment.
Project was funded with excess funding from completed projects.
1a The pole mounted radar sign is a traffic calming device to warn motorist when they are exceeding the speed limit
1b The leaf vac will allow removal of leaves on curbs and in storm drain inlets.
1c The trailer will allow the transportation of the skid loader and backhoe.
1d This salt spreader will replace an old existing unit.
2 The holiday lights will extend the current overhead lights down to Cattail Rd and Fisher Ave.
3 The features will be an addition to the annual holiday decorations in Whalen commons.
- Page 18 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2020 Vehicles
Carry-over funds: Completed Projects 14,513
Carry-Over Funds allocated to projects (14,000)
1 Tractor w/Mower Boom FY09 50,000 50,000
(2,000) [Excess funding transferred into carry-over funds]
2 72" mower FY09 12,000 12,000
3 5 Ton Dump Truck FY09 25,000 10,000
14,000 [Allocated from Carry-Over Funds]
4 One Ton Utility Truck FY10 50,000 20,000 30,000
5 Large Multi Use Mower FY10 20,000 10,000 10,000
6 72" Mower FY11 15,000 5,000 5,000 5,000
7 3/4 Ton Utility Truck FY12 45,000 20,000 10,000 10,000 5,000
8 1 Ton Dump Truck FY 12 50,000 10,000 20,000 20,000
9 1 Ton Truck w/plow, salt spreader FY13 60,000 25,000 10,000 25,000
10 15' Batwing Mower FY13 55,000 15,000 20,000 20,000
11 72" Mower FY13 15,000 15,000
12 1-ton Flatbed truck FY14 45,000 10,000 15,000 20,000
13 3/4 Ton Pick-up truck FY14 40,000 20,000 10,000 10,000 10,000
14 5 Ton Dump Truck FY16 65,000 20,000 20,000
15 15' Batwing Mower FY16 55,000 20,000 20,000
16 72" Mower FY16 15,000 15,000
17 One Ton Utility Truck FY18 55,000 15,000 15,000
Total Funding Allocations $672,000 $139,513 $65,000 $75,000 $85,000 $85,000 $85,000 $80,000
Project Expenditures FY 09 Act.
2020 Vehicles
1 Tractor w/Mower Boom FY09 (48,000)
2 72" Mower FY09 (12,000)
3 5 Ton Dump Truck FY09 (21,500) (2,500)
4 One Ton Utility Truck FY10 (50,000)
5 Large Multi Use Mower FY10 (20,000)
6 72" Mower FY11 (15,000)
7 3/4 Ton Utility Truck FY12 (45,000)
8 1 Ton Dump Truck FY 12 (50,000)
9 1 Ton Truck w/plow, salt spreader FY13 (60,000)
10 15' Batwing Mower FY13 (55,000)
11 72" Mower FY13 (15,000)
12 1-ton Flatbed truck FY14 (45,000)
13 3/4 Ton Pick-up truck FY14 (40,000)
14 5 Ton Dump Truck FY16
15 15' Batwing Mower FY16
16 72" Mower FY16
17 One Ton Utility Truck FY18
Total Expenditures ($81,500) ($72,500) ($15,000) ($95,000) ($130,000) ($85,000) $0
2020 Account Balance by Year $58,013 $50,513 $110,513 $100,513 $55,513 $55,513 $135,513
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure.
The Town owns the following vehicles:
Mowers and Snow Removal Heavy Equipment Trucks
1989 Kubota L2250 (field use) 2003 JCB Backhoe 1995 International Bucket Truck
2008 Mule (multi-use) 2002 Skid Loader 1997 Dodge one ton Utility Truck
2000 Kubota 3060 (both) 2008 tractor w/mower boom 2002 Ford F-250 Utility Truck
2003 Kubota ZD21 (mower) 2002 Ford F-450 Dump Truck
2006 HR111 Jacobson (mower) 2003 Ford F-350 Flat Bed Truck
2006 Kubota ZD21 (mower) 2004 Ford F350 Truck
2008 Kubota ZD21 (mower) 2006 Chevy 5 Ton Dump
2008 Ford F-350
Town vehicles are targeted for replacement on a ten to twelve year cycle. 2010 Ford F 350 Truck
1 The tractor and boom will allow mowing of steep slopes and around ponds.
2 The 72" mower will replace the 2001 Kubota ZD21
3 This used truck will be an addition to fleet. It will serve to haul very heavy loads, gravel, water break spoil, asphalt and salt.
4 The one ton utility truck will replace the 1999 utility truck.
5 The multi-use mower will replace the 2000 Kubota 3060
6 The 72" mower will replace the 2003 Kubota ZD21
7 The 3/4 ton truck scheduled for 2012 will replace the 2002 Ford F250
8 The one ton dump scheduled in 2012 will replace the 2002 Ford F450
9 This will be an addition to the fleet in anticipation of the new developments, streets and athletic fields.
10 This mower will be an addition to the fleet in anticipation of additional ponds, athletic fields and roadsides.
11 The 72" mower will replace the 2006 Kubota ZD21
12 The 1-ton flatbed scheduled in 2014 will replace the 2003 flatbed truck
13 The 3/4 ton truck scheduled for 2014 will replace the 2004 Ford F350
14 The 5 ton truck will replace the existing dump truck.
15 This mower will replace the 2006 HR111 Jacobson
16 This mower will replace the 2006 72" mower
17 This will replace the 2008 Ford F-350
- Page 19 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2025 Major Town Projects
Carry-over funds: Completed Projects 72,451
Carry-Over Funds allocated to projects (66,024)
1 Street Lighting Program FY05 93,000 51,191
2 Kohlhoss Sidewalks FY08 75,000 63,216
3 West Side Elgin Road FY08 90,000 13,022
66,024 [Allocation of Carry-Over Funds]
4 Fisher Ave Streetscape Open 350,000 44,626
Winchester Proffer 50,000
Montgomery Heritage Grant 45,000 5,000
5 Fyffe Road Construction FY08 100,000 50,000
Transfer From Account 2035 50,000
(7,700) [Excess funding transferred into Carry-over Funds]
6 Streetlight Purchase FY09 425,000 425,000
7 Westerly Swales FY10 152,000 80,000
Transfer From Unrestricted Funds 72,000
8 Hunter's Run S/W Pgm Phase 1 FY10 250,000
Transfer From Unrestricted Funds 250,000
Budget Amendment 10/19/2009 return to General Fund (240,564)
9 Wesmond S/walk Pgm: Phase 1 Open 35,000
10 Westerly S/walk Pgm: Phase 2 Open 85,000
11 Wesmond S/walk Pgm: Phase 2 Open 235,000
12 Westerly S/walk Pgm: Phase 3 Open 170,000
13 W Willard Storm Drain Repairs Open 6,000
Transfer From Restricted Funds 6,000
Total Funding Allocations $2,066,000 $862,806 $166,436 $0 $0 $0 $0 $0
Project Expenditures FY 09 Act.
2025 Major Town Projects
1 Street Lighting Program FY05 (51,190)
2 Kohlhoss Sidewalks FY08 (63,217)
3 West Side Elgin Road FY08 (79,046)
4 Fisher Ave Streetscape Open (37,766) (106,860)
5 Fyffe Road Construction FY08 (92,300)
6 Streetlight Purchase FY09 (316,357) (109,000)
7 Westerly Swales FY10 (7,180) (144,820)
8 Hunter's Run S/W Pgm Phase 1 FY10 (470) (8,966)
9 Wesmond S/walk Pgm: Phase 1 Open
10 Westerly S/walk Pgm: Phase 2 Open
11 Wesmond S/walk Pgm: Phase 2 Open
12 Westerly S/walk Pgm: Phase 3 Open
13 W Willard Storm Drain Repairs Open (6,000)
Total Expenditures ($596,336) ($426,836) $0 $0 $0 $0 $0
2025 Account Balance by Year $266,471 $6,071 $6,071 $6,071 $6,071 $6,071 $6,071
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure.
2025 The Major Town Project Account covers new Capital Improvement Projects aimed at improving the Town's infrastructure.
1 Street Lighting Program includes;
A) FY05 Tom Fox Ave (Fisher to Hughes)
B) FY07 Hoskinson Rd (Bodmer to Wootton)
C) FY10 Wootton (Fisher to Hempstone)
2 This project will provide safe access for children in this neighborhood to walk to school
3 This project will provide a safe route for pedestrians walking from Elgin Road to downtown and the Montgomery County Pool
4 Initial funds will provide for construction drawings for improvements along Fisher Avenue
5 Fyffe Road construction from Fisher Avenue to Beall Street, including a parking area for Whalen Commons.
6 The purchase of streetlights from Allegheny power reduced annual expenditures from $20 to $5-$6 per light per month.
7 This project brings the Westerly drainage swales into ADA slope guidelines.
8 Sidewalk construction, exact location is still being studied.
9 Wesmond S/walk Pgm: Phase 1 includes Soper Street (west side) from Wootton Avenue to Hempstone Avenue.
10 Westerly sidewalks phase 2 includes the south side of Spurrier Avenue.
11 Wesmond sidewalks phase 2 includes the south side of Hempstone Avenue.
12 Westerly Sidewalk program phase 3 includes Bodmer Avenue.
13 Repairs to the West Willard storm drain system. The available funding will allow for the engineering design.
- Page 20 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2030 Public Facility
Carry-over funds: Completed Projects 1,678
Carry-Over Funds allocated to projects
1 Town Hall / Meeting Spaces Open 1,600,000
Construction (1,678) [Excess funding transferred into Carry-over Funds]
Reforestation Fee Funds 6,000
150,000 [Grant from State of Maryland]
10/15/2007 Budget Amendment 290,000 79,314
9/22/2008 Budget Amendment 11,500
10/20/2008 Budget Amendment 77,867
2 Community Center Open 2,500,000 50,000
Funding From Impact Fees
Total Funding Allocations $4,390,000 $324,681 $0 $0 $0 $0 $0 $50,000
Project Expenditures FY 09 Act.
2030 Public Facility
1 Town Hall / Meeting Spaces Open
Final (323,003)
2 Community Center Open
Total Expenditures ($323,003) $0 $0 $0 $0 $0 $0
2030 Account Balance by Year $1,678 $1,678 $1,678 $1,678 $1,678 $1,678 $51,678
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
[1] Funding from Impact Fees is indicated separately.
As development occurs, impact fees will be collected for this project.
Project Definitions
2030 The Public Facilities Account covers the estimated cost of a new Town Hall / Public Meeting Facility.
In 2004, A Town Hall Committee was formed to gather data and analyze options for a permanent Town Hall. A full report on recommendations
for the location, size, and detailed office requirements using County and Federal standards was submitted to the Commissioners.
During the FY07 Budget, the Commissioners purchased a 1 acre parcel for $150,000 on Beall St. behind Whalen Commons for the
construction of the new Town Hall.
The initial site for Town hall was located on Campbell Park. Funds were expended for plans, permits and borings prior to moving to the existing
location. Also during the design phase, many changes occurred such as deleting the basement and second story and costs associated with
re-bidding of the project. The following breakdown reflects how funds are allocated.
Campbell Park Site - One story frame with optional basement
Site and stormwater management plan & borings 26,265
Architectural concept plan 14,112
40,377
New Town Hall Site - 2 story frame with basement Overall Cost Breakdown
Site and stormwater management plan, permeable asphalt parking lot
forest conservation, permitting & borings 99,391 Land Purchase 155,509
Architectural design 76,313 Engineering 136,769
175,703 Architecture 128,612
Redesign to single story Construction 1,105,413
Re-bid 3,420 Oversight 52,332
Redesign 47,070 Permits 14,969
50,490 Equipment and furnishings 51,490
Total 1,645,093
[2] The Community Center is planned to be constructed in Dr. Dillingham Park. Funding will include Town Funds, Impact Fees from developers
and grants currently being pursued.
- Page 21 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2035 Parks and Recreation
Carry-over funds: Completed Projects 31,841
Carry-Over Funds allocated to projects (3,352) (25,000)
1 ADA Upgrade - Brooks Park FY07 70,000 (26,032) [Excess funding transferred into Carry-Over Funds]
Parks & Playground Grant 26,750
2 Whalen Electric Upgrade FY09 20,000 20,000
3 Skatepark Open 250,000 40,000 20,000
MD State Grant 175,000
4 Park ADA Upgrade Open 20,000 10,000 10,000 10,000 10,000 10,000 10,000
5 Park Equipment Replacement Open 20,000 20,000 20,000 20,000 20,000 20,000 20,000
6 Eagle Scout Park Equipment FY09 3,352 [Allocation of Carry-Over Funds]
7 Master Plan Trail System FY09 280,000 6,000
Funding from Impact Fees 227,755
8 Whalen Prk Lighting FY10 36,000 11,000
25,000 [Allocation of Carry-Over Funds]
9 Wootton Heights Tot Lot FY10 27,000 27,000
10 Halmos 3 upgrade FY10 18,000 18,000
11 Dr. Dillingham Park Development Open 20,000 50,000 50,000 50,000
Budget Amendment 11/2/09 130,000
The following project is listed in the Master Plan Impact Fee Schedule and will be funded through impact fees.
12 Northern Quadrant Park Open 1,700,000
Total Funding Allocations $2,401,000 $366,313 $431,000 $30,000 $30,000 $80,000 $80,000 $80,000
Project Expenditures FY 09 Act.
2035 Parks and Recreation
1 ADA Upgrade - Brooks Park FY07 (518)
2 Whalen Electric Upgrade FY09 (7,531) (12,469)
3 Skatepark Open (235,000)
4 Park ADA Upgrade Open (50,000)
5 Park Equipment Replacement Open (70,000)
6 Eagle Scout Park Equipment (3,352)
7 Master Plan Trail System FY09 (233,755)
8 Whalen Prk Lighting FY10 (36,000)
9 Wootton Heights Tot Lot FY10 (27,000)
10 Halmos 3 upgrade FY10 (18,000)
11 Dr. Dillingham Park Development Open (11,331) (8,670)
12 Northern Quadrant Park Open
Total Expenditures ($22,732) ($570,894) $0 ($120,000) $0 $0 $0
2035 Account Balance by Year $343,582 $203,688 $233,688 $143,688 $223,688 $303,688 $383,688
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
1 ADA upgrade for Brooks Park.
2 Upgrade of the electrical from a 100 amp panel to a 200 amp panel.
3 The Skatepark cost estimate is based on actual construction of a 6500 sqft facility and non-inclusive of land acquisition.
4 ADA upgrades will occur as part of the Parks Board's prioritization recommendations. Steven's Park is scheduled for FY12
5 Park replacement will occur as part of the Parks Board's replacement recommendations.
6 Project consisted of supply exercise equipment for Halmos Park Trail System
7 This segment will be constructed along Fisher Avenue from Tom Fox Avenue to Wootton Avenue.
8 Provides LED lighting for Whalen Commons parking areas.
9 Replacement and ADA upgrade.
10 Converts large ballfield into smaller field for 9-12 year old use.
11 Accumulation of funds for future development.
12 The 10-12 acre quadrant park has been divided into two 5 acre sites due to land constraints. The Elgin and Schraf properties, when developed,
Accumulation of funds for future development.
- Page 22 -
The Commissioners of Poolesville
FY 2011 Budget
GENERAL FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
2040 Major Street Repair Projects
Carry-over funds: Completed Projects 3,055
Carry-Over Funds allocated to projects
1 Butler Road FY08 40,000 521,494
2 Sumter Way FY08 20,000 (incl)
3 Hoskinson Rd(Wootton~Bodmer) FY08 230,000 (incl)
4 Sedgwick Way FY08 20,000 (incl)
5 Brown Road FY08 60,000 (incl)
6 Spurrier Avenue FY08 67,000 (incl)
7 Wootton Ave(Fisher~Hempstone) FY08 100,000 (incl)
8 Speed Humps FY08 25,000 (2,906) [Excess funding transferred into Carry-over funds]
9 Munger Farm Rd FY11 120,000 120,000
10 Campbell Farm Rd FY11 90,000 90,000
11 Spates Hill Rd FY11 400,000 40,000 250,000 110,000
12 Titus Way FY11 40,000 40,000
13 Lightfoot Lane FY11 30,000 30,000
14 Cubitt Ct FY11 35,000 35,000
15 Seneca Chase Park Rd & Lot FY11 25,000 25,000
16 Wootton Ave (Hemp. To Spates) FY11 10,000 10,000
17 Tom Fox Avenue FY13 230,000 230,000
18 Halmos Rd FY13 35,000 35,000
19 Hillard St FY13 150,000 150,000
20 Hillard Ct. FY13 20,000 20,000
21 Seymour Ct. FY13 20,000 20,000
22 Hoskinson Ct. FY13 15,000 15,000
23 Hoskinson Rd(Bodmer-Tom Fox) FY13 85,000 85,000
24 Halmos Park Lot FY13 20,000 20,000
25 FY 16 Paving Program FY16 275,000 275,000
Total Funding Allocations $1,887,000 $771,643 $250,000 $250,000 $265,000 $310,000 $275,000 $275,000
Project Expenditures FY 09 Act.
2040 Major Street Repair Projects
1 FY 08 Paving Program FY08 (518,588)
2 Speed Humps FY08 (incl)
3 FY11 Paving Program FY11 (750,000)
4 FY13 Paving Program FY13 (575,000)
5 FY 16 Paving Program FY16
Total Expenditures ($518,588) $0 ($750,000) $0 ($575,000) $0 $0
2040 Account Balance by Year $253,055 $503,055 $3,055 $268,055 $3,055 $278,055 $553,055
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
2040 Major Street Repair Projects address the need to maintain, repair and resurface Town streets.
All Town roads were evaluated and prioritized in 2007. Estimates in the out years reflect a 3% annual increase each year
The speed humps are part of a pilot program to increase speed awareness in residential areas
- Page 23 -
The Commissioners of Poolesville
FY 2011 Budget
WATER and WASTEWATER FUND SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Ref. Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
Page Item or Description FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
Water & Wastewater Operating Summary
22 W & WW Revenue 691,256 877,276 881,276 877,276
22 Grant from General Funds 226,700 113,000 113,000 117,000
W & WW Available Funding 917,955 990,276 994,276 994,276
Water & Wastewater Expenditures
23 For W&WW Capital Projects 0 0 0 0
23 Operating Expenses (917,945) (989,721) (989,721) (993,985)
Total: W & WW Expenditures ($917,946) ($989,721) ($989,721) ($993,985)
Net Operating Balance $9 $555 $4,555 $291
Unrestricted Funds Carried
Forward from Prior Year 99 108 108 4,663
Closing Balance: Water/Wastewater Funds $108 $663 $4,663 $4,954
Water & Wastewater Funds
Capital Projects Summary
Funding Balance Carried
Forward from Prior Year $1,601,044 $1,424,167 $1,341,572 $520,526
23 Funding from W & WW Revenues 0 0 0 0
6 Funding Granted by Genl Funds 130,000 315,000 335,000 265,000
3 Funding from Impact Fees 0 0 0 0
Prior Balance - Impact Fees 16,814
2 Transfers from Restricted Funds 0 0 0 0
23 Funding from MD Grants, Others 0 0 0 0
Available for Capital Projects $1,747,858 $1,739,167 $1,676,572 $785,526
Capital Projects Expenditures (406,286) (1,002,852) (1,156,046) (213,000)
Closing Balance:
Funding for Capital Projects $1,341,572 $736,315 $520,526 $572,526
Notes
[1] The Water and Wastewater Fund Summary is divided into two parts:
* The upper section presents the status of the Operating Account, including yearly revenue, allocations for Capital Projects, the Annua
Operating Balance, Unrestricted Funds carried forward, and finally, the Unrestricted Funds Close-Out Balance for the year. Note that
the Water and Wastewater Fund Capital Projects are funded by the General Fund, as W&WW revenues are only sufficient to cover
part of the Operating Expenses.
* The lower section summarizes the activity in the Water & Wastewater Fund Capital Projects Account, including funds carried forward,
new funding from the Operating Account, and funding from other sources (including Granted General Funds), all summarized in the
total funds available for Water & Wastewater Capital Projects. Actual or Planned Capital Spending is shown, ending in the Funding
Balance for Capital Projects.
- Page 24 -
The Commissioners of Poolesville
FY 2011 Budget
WATER and WASTEWATER FUND REVENUE SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
Water & Wastewater Revenue
411.1 User Charges 651,673 847,676 847,676 847,676
505 Interest Income (510 & 515 ) 3,204 3,000 3,000 3,000
590 WSSC & Contractor Fees 14,691 13,600 13,600 13,600
590B Bay Fund Admin Fee 2,533 2,500 2,500 2,500
595 Tap Fees 2,340 10,500 10,500 10,500
596 Water Meter Replacement Fee 16,815 0 4,000 0
Sub-total: Water & Wastewater Revenue $691,256 $877,276 $881,276 $877,276
Water & Wastewater Internal Support
Grant from Unrestricted Gen'l Funds 226,700 113,000 113,000 117,000
Sub-total: Water and Wastewater Available Funding $917,956 $990,276 $994,276 $994,276
Impact Fee Revenue
597.1 Water System 44,545 90,787 55,994 83,990
597.2 Wastewater System 20,560 41,901 25,843 38,765
Sub-total: Impact Fee Revenue $65,105 $132,688 $81,837 $122,755
Grants and Designated Funding
A MD Grant: ENR for WWTP 0 0 0 0
B Revenue Authority Payment 0 0 0 0
C Internal Transfers 0 0 0 0
D Allocation of Unrestricted Funds 0 0 0 0
E State Loan for I&I 0 0 0 0
Sub-total: Grants and Designated Funding $0 $0 $0 $0
Restricted Revenue
598 Chesapeake Bay Restoration Fund 50,000 50,000 50,000 50,000
Sub-total: Restricted Revenue $50,000 $50,000 $50,000 $50,000
Total: Water & Wastewater Fund Revenue $1,033,061 $1,172,964 $1,126,113 $1,167,031
Account Descriptions
411 Revenue generated from the users of water and wastewater, FY2010 based on restructure of the Water and Wastewater Users Rate
Table as depicted below:
Old Gallon Tiers Old Rate System New Gallon Tiers Restructured Rate System
0 - 10,000 5.36 0-30,000 7.05
10,001 - 20,000 6.20 30,001 - 40,000 7.90
20,001 - 30,000 7.05 40,001 - 50,000 8.73
30,001 - 40,000 7.90 50,001 - up 9.58
40,001 - 50,000 8.73
50,001 - up 9.58
With the actual cost to produce and treat 1,000 gallons being close to $7.50, subsidizing the lower two tiers was creating a never
ending drain on the water and wastewater fund.
505 Interest income for funds in the savings account and in the County Investment Fund.
590 Revenue generated from contractor/hydrant use and WSSC.
595 Paid by new users to the water and wastewater system
596 This fee was eliminated during the FY10 rate restructure.
598 This fee is collected by the Town for the State (See page 2 for details)
- Page 25 -
The Commissioners of Poolesville
FY 2011 Budget
WATER and WASTEWATER FUND EXPENSE SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
Wastewater System
700 Wastewater Operations 346,002 373,800 373,800 373,800
750 Wastewater Administration 246,922 264,324 264,324 264,456
Sub-total: Wastewater System 592,924 638,124 638,124 638,256
Water System
800 Water Operations 146,473 121,000 121,000 126,500
850 Water Administration 178,548 230,597 230,597 229,229
Sub-total: Water System 325,021 351,597 351,597 355,729
Sub-total: Water & Wastewater Operating Expenses $917,945 $989,721 $989,721 $993,985
3000 Water & Wastewater Funding for Capital Projects 0 0 0 0
Sub-total: Water & Wastewater Capital Expenses $0 $0 $0 $0
Total: Water & Wastewater Fund Expenses $917,945 $989,721 $989,721 $993,985
Water and Wastewater Fund Analysis
Wastewater System $638,124 $638,124 $638,256
64% 64% 64%
Water System $351,597 $351,597 $355,729
36% 36% 36%
Notes
- Page 26 -
The Commissioners of Poolesville
FY 2011 Budget
WATER and WASTEWATER FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
700 Wastewater Operations
701 Sludge Hauling 81,892 66,800 66,800 66,800
702 Outside Laboratory Services 23,885 25,000 25,000 25,000
703 Electricity 143,637 165,000 165,000 165,000
705 Chemicals 42,828 44,000 44,000 44,000
707 Building Maintenance 1,077 1,000 1,000 1,000
708 Laboratory Expenses 2,612 3,500 3,500 3,500
709 Small Tools 454 500 500 500
710 WWTP Repair & Maintenance 21,586 35,000 35,000 35,000
711 Ultra Violet Bulb Maintenance 8,062 8,000 8,000 8,000
712 Sewer Repair and Maintenance 19,969 25,000 25,000 25,000
Total: Acct 700 Wastewater Operations $346,002 $373,800 $373,800 $373,800
750 Wastewater Administration
755 Alloc: Staff Salary Burden from GF755 211,964 224,057 224,057 224,057
757 Alloc: Admin Sal'y Burden from GF760 9,191 9,067 9,067 9,199
761 Personnel Uniforms and Training 4,390 4,100 4,100 4,100
763 Accounting Services 600 3,000 3,000 3,000
765 Legal Services 0 0 0 0
767 General Engineering Services 0 0 0 0
771 Office Supplies 884 700 700 700
773 Telephone 2,155 2,100 2,100 2,100
775 Property Insurance 14,852 18,100 18,100 18,100
781 Truck Insurance 1,700 1,700 1,700 1,700
783 Truck Operations 1,186 1,500 1,500 1,500
Total: Acct 750 Wastewater Administration $246,922 $264,324 $264,324 $264,456
Account Descriptions
The Major Account Group 700 covers all direct expenses associated with the administration, operation and maintenance of the
Wastewater System, including outside contracts, utility costs, water and sewer supplies, and maintenance and repair costs.
701 This account pays for the sludge hauling to landfills and periodic permit sludge testing
702 This account covers sample analysis from outside labs.
703 This account covers the electric of the whole compound.
705 This account is for chemicals used in the treatment of the wastewater.
707 This account is for minor building maintenance.
708 This account covers in house lab testing supplies and minor test equipment.
709 This account covers small tools specific to wastewater system work.
710 This account covers parts and direct costs associated with maintaining the Wastewater Treatment Plant.
711 This account funds the annual replacement of the ultra violet disinfection lamps.
712 This account covers minor repairs and general maintenance of the sewer piping systems and various pump stations
755 This account covers salaries for field staff.
757 This account pays for the portion attributed for office staff.
761 This account pays for employee t-shirts, sweatshirts and safety boots.
763 This account pay a portion of the accounting fees.
765 This account pays for legal fees connected with the system.
767 This account pays for engineering not directly connected with a project.
771 This account pays for office supplies connected with the system.
773 This pays for phone bills connected with the system.
775 This account pays for wastewater properties, such as the plant and pump stations.
781 This account covers a proportionate share of the total cost.
783 This account pays a proportionate share of truck operations.
The Major Account Group 750 covers all direct expenses associated with the administration of the Wastewater System, including
full salary burden, personnel costs, office operation, all insurance, and truck operations. See page 19 for account descriptions.
- Page 27 -
The Commissioners of Poolesville
FY 2011 Budget
WATER and WASTEWATER FUND EXPENSE DETAILS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Y/E 06/30/09 Y/E 06/30/10 Y/E 06/30/10 Y/E 06/30/11
No. Account Name FY 09 Actual FY 10 Budget FY 10 Projection FY 2011 Budget
800 Water Operations
801 Lab Supplies / Testing 9,604 10,000 10,000 15,500
802 Building Supplies 77 500 500 500
805 Electricity 69,092 75,000 75,000 75,000
806 Chemicals 1,033 2,500 2,500 2,500
807 Water Repair and Maintenance 64,209 32,000 32,000 32,000
809 Small Tools 2,458 1,000 1,000 1,000
Total: Acct 800 Water Operations $146,473 $121,000 $121,000 $126,500
850 Water Administration
855 Alloc: Staff Salary Burden from GF755 114,013 149,372 149,372 149,372
857 Alloc: Admin Sal'y Burden from GF765 34,568 37,295 37,295 37,427
859 Bonding 150 150 150 150
861 Personnel Uniforms and Training 4,670 5,800 5,800 5,800
863 Accounting Services 600 3,000 3,000 3,000
865 Legal Services 0 0 0 0
867 General Engineering Services 0 0 0 0
871 Office and Billing Supplies 9,940 10,800 10,800 9,800
873 Telephone 2,981 3,600 3,600 3,100
875 Property Insurance 4,956 9,880 9,880 9,880
881 Truck Insurance 1,700 1,700 1,700 1,700
883 Truck Operations 4,970 9,000 9,000 9,000
Total: Acct 850 Water Administration $178,548 $230,597 $230,597 $229,229
Account Descriptions
The Major Account Group 800 covers all direct expenses associated with operation and maintenance of the Town's water system.
801 This account covers the costs of all laboratory supplies and expenses, and test equipment, for the Town's municipal water system
802 This account covers the cost of all consumable supplies and replenishable hardware supplies for the Water & Wastewater systems.
805 Electricity consumed at the various well sites (11) and sewerage pumping stations (6) are included in this account
806 The chlorine added to the municipal water supply is included in this account.
807 Included in this account is the cost of minor repairs and maintenance to the water system, as accomplished by Town staff
809 This account covers small tools specific to water system work.
The Major Account Group 850 covers all direct expenses associated with the administration of the Water System, including full
salary burden, personnel costs, office operation, all insurance, and truck operations. Acct descriptions are similar for 750's and 850's.
755/855 General Fund Account 755 allocates the total salary burden for Water/Wastewater employees, which is then included here.
757/857 Likewise, the allocated share of Town Hall staff is calculated in GF Accts 760 & 765 and ten included here.
859 Cost of Bonding for Deputy Clerk who handles water billing and payments received
761/861 These accounts cover the cost of Town uniforms and training for wastewater and water employees respectively.
763/765/767/863/865/867 These accounts represent the costs for applicable accounting, legal, and engineering services.
771/871 These accounts cover the costs of office supplies for the wastewater and water dept. functions. A/C 871 includes water billing costs.
773/873 These accounts include telephone service, including emergency notification systems, at the WWTP and all well houses.
775/875 These accounts cover the cost of property insurance for all parts of the wastewater and water infrastructure.
781/783/881/883 The cost of truck insurance, gasoline, repairs, parts, etc., is included here for wastewater and water trucks.
- Page 28 -
The Commissioners of Poolesville
FY 2011 Budget
WATER and WASTEWATER FUND - CAPITAL PROJECTS SUMMARY
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
3130 Water Collection & Distribution 3,065,000 1,118,063 150,000 150,000 20,000 40,000 40,000 40,000
3150 Wastewater Systems 810,500 390,044 169,279 243,000 155,000 20,000 20,000 20,000
3167 Other Water & Wastewater Equip. 233,700 126,477 40,000 10,000 30,000 25,000 25,000 25,000
3169 Inflow & Infiltration 0 45,111 30,000 0 0 0 0 0
3170 Gen'l. Infrastructure Programs 0 60,092 30,000 0 15,000 20,000 20,000 20,000
Total Funding Allocations $4,109,200 $1,739,788 $419,279 $403,000 $220,000 $105,000 $105,000 $105,000
Direct Funding
3130 Allocation of unrestricted funds 600,000
3130 Impact Fees
3130 Annexation Funds (Restr. a/c)
3150 Impact Fees
3150 MD Grant 84,279 138,000
3150 State Loan for BNR-WWTP
3150 WSSC's Funding Agreement
3150 State Loan for I&I
Revenue Authority
3170 Transfer of funds
Sub-total: Direct Funding $600,000 $84,279 $138,000 $0 $0 $0 $0
3000 Funding by Gen'l Fund Grant $1,139,788 $335,000 $265,000 $220,000 $105,000 $105,000 $105,000
[Total less Direct Funding]
Project Expenditures FY 09 Act.
3130 Water Collection & Distribution (47,811) (671,857) (150,000) 0 0 0 0
3150 Wastewater Systems (284,075) (230,357) (55,000) (300,000) 0 0 0
3167 Other Water & Wastewater Equip. (34,268) (130,398) (8,000) (18,000) 0 0 0
3169 Inflow & Infiltration (35,854) (37,711) 0 0 0 0 0
3170 Gen'l. Infrastructure Programs (4,278) (85,723) 0 (15,000) (20,000) (20,000) (20,000)
Total Expenditures ($406,286) ($1,156,046) ($213,000) ($333,000) ($20,000) ($20,000) ($20,000)
Account Balance by Year
3130 Water Collection & Distribution 1,070,252 548,395 548,395 568,395 608,395 648,395 688,395
3150 Wastewater Systems 105,969 44,891 232,891 87,891 107,891 127,891 147,891
3167 Other Water & Wastewater Equip. 92,209 1,811 3,811 15,811 40,811 65,811 90,811
3169 Inflow & Infiltration 9,257 1,546 1,546 1,546 1,546 1,546 1,546
3170 Gen'l. Infrastructure Programs 55,814 91 91 91 91 91 91
Unallocated Impact Fees
Water Related
Sewer Related 8,070 12,336
Available For Capital Projects $1,341,572 $609,071 $786,735 $673,735 $758,735 $843,735 $928,735
Notes
[1] This page summarizes the five Capital Projects accounts associated with Water & Wastewater Fund capital expenditures. The summary is
divided into three sections as follows:
* The top part of the page summarizes the costs of the various projects and the overall funding streams developed to implement those
projects. Also included in the top section is a summary of all special funding available to augment the regular Funding Grant from the
General Fund. The bottom line in the top section, Acct. 3000, subtracts the special funding and identifies the Net Amount which has
been, or will be, funded by means of a Capital Projects Grant from the General Fund Revenues.
* The middle part of the page summarizes the programmed expenditures of the funds to accomplish the various capital projects.
* The bottom part of the page reflect the remaining balances in each of the accounts at the end of each Fiscal Year.
[2] See the following Capital Account pages for detailed information.
- Page 29 -
The Commissioners of Poolesville
FY 2011 Budget
WATER & WASTEWATER FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
3130 Water Collection & Distribution
Carry-over funds: Completed Projects 91,380
Carry-Over Funds allocated to projects (90,000)
1 Wells 7,9 &10 Alpha Treatment 850,000 38,680 120,000 150,000
Restricted Funds 600,000 [Allocation of Unrestricted Funds]
2 Westerly Valve Repl open 17,423 [Allocation of Carry-Over Funds]
3 Well Implementation Annl. 61,574
4 Well 11 (Rabanales) open 890,000 309,006 30,000 20,000 40,000 40,000 40,000
90,000 [Allocation of carry-over funds]
The following projects are listed in the Master Plan Impact Fee Schedule and will be funded through impact fees.
5 Well 14 (WesterlyJamison) Open 525,000
6 Well 15 (Cattail/Jamison) Open 800,000
Total Funding Allocations $3,065,000 $1,118,063 $150,000 $150,000 $20,000 $40,000 $40,000 $40,000
Project Expenditures FY 09 Act.
3130 Water Collection & Distribution
1 Wells 7,9 &10 Alpha Treatment FY07 (43,979)
Treatment System (594,201) (150,000)
Radon Test kits (250) (250)
2 Westerly Valve Repl Open (17,423)
3 Well Implementation Annl. (1,609) (59,983)
4 Well 11 (Rabanales) FY10 (1,973)
5 Well 14 (WesterlyJamison) Open
6 Well 15 (Cattail/Jamison) Open
Total Expenditures ($47,811) ($671,857) ($150,000) $0 $0 $0 $0
3130 Account Balance by Year $1,070,252 $548,395 $548,395 $568,395 $608,395 $648,395 $688,395
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
3130 This account covers all aspects of expanding and improving the Town's water collection and distribution system.
1 The Commissioners are moving forward with a program to reduce radionuclides in the Town's water system. The treatment system wil
consist of connecting Wells 7, 9 & 10 to a radon and uranium removal treatment facility.
2 This project provides for the replacement of poorly operating water main valves.
3 Well exploration effort includes hydrological studies, drilling, testing, and preliminary confirmation by MDE
4 Well implementation includes final permitting and MDE approval, construction of well house, and connection to the Town's water system
4 This well will provide redundancy and back-up to the other wells in the Horsepen Branch watershed
5-6 These wells are funded by the developers through impact fees.
- Page 30 -
The Commissioners of Poolesville
FY 2011 Budget
WATER & WASTEWATER FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
3150 Wastewater Systems
Carry-over funds: Completed Projects 40,745
Carry-Over Funds allocated to projects
(18,459) (19,000)
1 Sump Pump Inflow Elimination FY08 25,000 23,027 [Allocation of Carry-over Funds]
2 Upgrade Lagoon Pump Station FY08 270,000 79,109
120,000 [Allocation of Carry-over Funds]
3 Upgrade Main Pump Station FY07 60,000 54,600
4 Rebuild Main WWTP Pumps FY09 45,000 38,200
6,800 [Allocation of Carry-over Funds]
5 Transducers FY09 11,000 9,443 [Allocation of Carry-over Funds]
6 Polymer Pump System FY09 3,000 2,216 [Allocation of Carry-over Funds]
7 500KW Generator FY09 50,000 38,955
(27,272) [Excess funding transferred into Carry-over funds]
8 Hunter's Run Pump Station FY10 19,000
Budget Amendment 8/17/2009 19,000 [Allocation of Carry-over Funds]
9 Upgrade Pump Sta. Components FY11 15,000 15,000
10 Future Wastewater System Needs Open 15,000 15,000 20,000 20,000 20,000
10a Surge Protectors FY10 8,000
10b D.O Analyzers FY10 4,500
11 Belt Press FY12 300,000 70,000 90,000 140,000
12 ENR 22,680 [Allocation of Carry-over Funds]
State of Maryland Grant 84,279 138,000
Total Funding Allocations $810,500 $390,044 $169,279 $243,000 $155,000 $20,000 $20,000 $20,000
Project Expenditures FY 09 Act.
3150 Wastewater Systems
1 Sump Pump Inflow Elimination FY08 (23,027)
2 Upgrade Lagoon Pump Station FY08 (188,317) (10,792)
3 Upgrade Main Pump Station FY08 (34,562) (20,038)
4 Rebuild Main WWTP Pumps FY09 (45,000)
5 Transducers FY09 (9,443)
6 Polymer Pump System FY09 (2,216)
7 500KW Generator FY09 (11,683)
8 Hunter's Run Pump Station (19,000)
9 Upgrade Pump Sta. Components FY11 (15,000)
10 Future Wastewater System Needs
10a Surge Protectors FY10 (8,000)
10b D.O Analyzers FY10 (4,500)
11 Belt Press FY13 (300,000)
12 ENR (37,854) (100,000) (40,000)
Total Expenditures ($284,075) ($230,357) ($55,000) ($300,000) $0 $0 $0
3150 Account Balance by Year $105,969 $44,891 $232,891 $87,891 $107,891 $127,891 $147,891
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
3150 Includes all major maintenance, modernizations, upgrades and expansions to the sewage collection/treatment/disposal systems.
1 Sump pumps have been identified as a source of I&I. The project will eliminate the discharge into the wastewater system
2 The current underground station is deteriorating and needs replaced.
3 The upgrade consists of accessibility issues required for safety.
4 The rebuild of the main pumps will consist of impellors, shafts, and bearings.
5 Transducers will replace existing transducers, which read and transmit water levels to the main PLC.
6 Replacement Pump System
7 The generator serves as the emergency electrical back-up for the entire WWTP. The scheduled repairs will extend the expected life.
8 This project provides for the installation of a valve, which will enable the bypass of the station for repair work.
9 This project will enable the replacement of electronic components within the Seneca Chase & Hunter's Run Pump Stations
10a Protects the main PLC against electrical surges.
10b Replacement of existing analyzers
11 Replacement of the original equipment
12 Program for enhanced nutrient removal
- Page 31 -
The Commissioners of Poolesville
FY 2011 Budget
WATER & WASTEWATER FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
3167 Other Water & Wastewater Equip.
Carry-over funds: Completed Projects 5,190
Carry-Over Funds allocated to projects (5,000)
1 Water Meter Replacement Annl. 105,000 44,459 10,000 10,000 10,000 10,000
2 Sewer TV Equipment FY10 60,000 46,550 10,000
5,000 [Allocated from carry-over funds]
3 Future W&S Equipment Needs Open 16,278 10,000 10,000 10,000 15,000 15,000 15,000
a Cl2 detector/sensors/Equip FY09 4,000
b Fire Hoses FY09 1,500
c Safety Harnesses FY09 1,200
d Aquascope Leak Detector FY09 2,000
e Well Radios (Bdgt Amend) FY09 14,000
f 4" Trash Pump FY10 4,000
g Well #2 Turbidity Meter FY10 5,000
h Sewer Snake FY10 5,000
i Spare Pump Hunter's Run Sta. FY11 8,000
j Well Tranducers FY12 18,000 10,000
Budget Amendment 3/1/2010 20,000 20,000
Hunters Run Pump
Total Funding Allocations $233,700 $126,477 $40,000 $10,000 $30,000 $25,000 $25,000 $25,000
Project Expenditures FY 09 Act.
3167 Other Water & Wastewater Equip.
1 Water Meter Replacement Annl. (10,761) (33,698)
2 Sewer TV Equipment FY10 (60,000)
3 Future W&S Equipment Needs
a Cl2 detector/sensors/Equip FY09 (4,754)
b Fire Hoses FY09 (1,500)
c Safety Harnesses FY09 (1,200)
d Aquascope Leak Detector FY09 (1,984)
e Well Radios FY09 (16,769)
f 4" Trash Pump FY10 (4,000)
g Well #2 Turbidity Meter FY10 (5,000)
h Sewer Snake FY10 (5,000)
i Spare Pump Hunter's Run Sta. FY11 (8,000)
j Well Tranducers FY12 (18,000)
Hunters Run Pump (20,000)
Total Expenditures ($34,268) ($130,398) ($8,000) ($18,000) $0 $0 $0
3167 Account Balance by Year $92,209 $1,811 $3,811 $15,811 $40,811 $65,811 $90,811
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
[1] Committed funds may be reallocated, based on final incurred costs of completed projects, and/or revised priorities and needs
3167 This account includes all of the miscellaneous capital costs associated with the operation of the Town's Water & Wastewater
Systems.
1 This line item provides for water meters for replacements and new installations.
2 The sewer TV will allow staff to televise and assess problem areas in the sewerage system without using an outside contractor
3a Replaces aging existing equipment
3b Replacement hoses used in blowing off wells, hydrants, watering trees, etc.
3c Replacement of old harness used for entering manholes and other confined spaces
3d Replacement used to locate water main breaks
3e Replacement equipment
3f Replacement used during water main breaks
3g Replacement equipment
3h Replacement equipment used for unclogging sewer laterals
3i Spare parts on hand.
3j Allows electronic readouts and control for water level depths in wells.
- Page 32 -
The Commissioners of Poolesville
FY 2011 Budget
WATER & WASTEWATER FUND - CAPITAL PROJECTS
Adopted 5/12/2010 Printed: 16-Apr-10
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
3169 Inflow & Infiltration
Carry-over funds: Completed Projects 11,546
Carry-Over Funds allocated to projects (10,000)
1 On-going I & I Reduction Pgm. Annl. Open 33,565 30,000
10,000 [Allocation of carry-over funds]
Total Funding Allocations $0 $45,111 $30,000 $0 $0 $0 $0 $0
Project Expenditures FY 09 Act.
3169 Inflow & Infiltration
1 On-going I & I Reduction Pgm. Annl. (35,854) (37,711)
Total Expenditures ($35,854) ($37,711) $0 $0 $0 $0 $0
3169 Account Balance by Year $9,257 $1,546 $1,546 $1,546 $1,546 $1,546 $1,546
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
3169 Funding and expenditures for the on-going inflow and infiltration reduction program.
1 Annually funded program to analyze the sewerage system, identify major leaks, and make the necessary repairs
Acct Year Est. Project Prior Bal. + FY 10 FY 11 Bgt. - - - - - - - - - - Forward Planning Cycle - - - - - - - - - -
No. Item or Description To Do Cost FY 09 Act. Projection Budget FY 12 FY 13 FY 14 FY 15
Project Funding
3170 Gen'l. Infrastructure Programs
Carry-over funds: Completed Projects 22,292
Carry-Over Funds allocated to projects (7,200) (15,000)
1 Water/Sewer Extensions open 37,800 30,000 15,000 20,000 20,000 20,000
Private Hook-ups 7,200 15,000 [Allocated from Carry-Over Funds]
Total Funding Allocations $0 $60,092 $30,000 $0 $15,000 $20,000 $20,000 $20,000
Project Expenditures FY 09 Act.
3170 Gen'l. Infrastructure Programs
1 Water/Sewer Extensions (4,278) (85,723) (15,000) (20,000) (20,000) (20,000)
Private Hook-ups
Total Expenditures ($4,278) ($85,723) $0 ($15,000) ($20,000) ($20,000) ($20,000)
3170 Account Balance by Year $55,814 $91 $91 $91 $91 $91 $91
Notes
Shading key in Table: FY 09 Completed/Closed Projects Budgeting, Planned Expenditures for this Budget Year
The indicated funding balances for closed/completed projects are transferred to the Carry-Over Funds in the year following closure
3170 General Infrastructure Programs, which do not "fit" into other Water & Wastewater Accounts, are tracked in this Account.
1 This program will follow the wellhead protection plan by providing water and/or sewer lines to "in Town" properties currently
served by private wells and septics. The private wells and septics will be abandoned to eliminate sources of potential aquifer contamination
- Page 33 -
The Commissioners of Poolesville
FY 2011 Budget
TOWN STATISTICS
Adopted 5/12/2010 Printed: 16-Apr-10
Note Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
No. Item or Description 2005 2006 2007 2008 2009 2010 2011
[1] Population
As Previously Reported 5,167 5,167 5,167 5,167 5,183 5,214
Housing
Single Family 1,290 1,290 1,297 1,297 1,302 1,312
Town Houses 336 336 336 336 336 336
Total Family Dwellings 1,626 1,626 1,633 1,633 1,638 1,648 0
Other 56 56 56 56 56 56
[2] Net Assessable Base
As Reported 397,168,132 441,187,114 489,487,975 549,795,536 654,224,300 711,531,977 669,438,357
[100%] [100%] [100%] [100%] [100%] [100%] [100%]
[2] Tax Rate
As Adopted $0.23 $0.22 $0.20 $0.18 $0.16 $0.15 $0.16
[100%] [100%] [100%] [100%] [100%] [100%] [100%]
[3] General Fund Budget [Actual] [Actual] [Actual] [Actual] [Actual] [Projected] [Budget]
Operating Expenses 1,815,327 1,541,681 1,677,442 1,795,981 1,972,178 1,735,320 1,735,988
Funding: Capital Projects 235,200 242,000 545,500 935,500 726,735 646,642 373,000
Funding: Water/Wastewater Projects 358,200 305,000 190,000 240,000 130,000 335,000 265,000
Total Budget (General Funds) 2,408,727 2,088,681 2,412,942 2,971,481 2,828,913 2,716,962 2,373,988
Budgeted Cash Reserve 675,301 826,482 850,037 844,854 1,094,403 1,161,107 932,993
Actual Close-Out Cash Reserve 287,937 1,151,065 1,701,897 1,281,723 1,701,621 930,785
[Projected]
Water and Wastewater Fund Budget
Operating Expenses 744,881 789,388 897,651 844,033 917,945 989,721 993,985
Funding: Capital Projects 0 0 0 0 0 0 0
Total Town Acreage 2,374 2,374 2,374 2,374 2,374 2,374 2,374
Parks and Open Spaces
Number 12 12 12 12 12 12 12
Area (acres) 56 56 56 56 56 56 56
Number of:
Tennis Courts 4 4 4 4 4 4 4
Basketball Courts 3 3 3 3 3 3 3
Baseball Fields 4 4 4 4 4 4 4
Tot Lots 6 6 6 6 6 6 6
Miles of Town Roads 16.31 16.31 16.31 16.31 16.31 16.31 18.00
Number of Municipal Water Wells 7 9 9 9 9 11 11
Avg. Water Production (Gal/Day) 418,192 411,623 466,526 419,947 428,246
Calander year
Avg - WWTP (Gal/Day) 690,500 603,521 520,333 584,133 678,524
Calander year
Number of Town Employees
Full Time 14 14 14 14 14 14 14
Part Time 0 0 0 1 1 1 1
Summer Help 1 2 2
Notes
[1] The 2000 Census reported a Town population of 5,151, an average of 3.22 persons per household, so,
for reference purposes, all future population estimates are presented based on the 3.22 figure
[2] All Budget figures exclude special revenues such as Impact Fees or dedicated Grants.
- Page 34 -
The Commissioners of Poolesville
FY 2011 Budget
POOLESVILLE EMPLOYEE SALARY STRUCTURE
Adopted 5/12/2010 Printed: 16-Apr-10
The Poolesville Employee Salary Structure is organized into twenty salary grades, each grade based on a general job description
Within each Salary Grade, there are ten separate levels, from entry level to full experience.
The salary level for each employee is based on experience, tenure, job performance ratings, and individual responsibilities and initiatives
Salary Grade Grade Definition # Employees
1
2 Part-time Clerical/Summer help 2
3
4 Entry Level - 6 Month Trial Period
5 Level Following Six Month Trial Period
6 Level After One Year of Service
7
8 Holder of One License 3
9 Holder of Two Licenses 3
10 Holder of Three Licenses - Deputy Clerk 2
11 Wastewater 5/P&S Sup/Part-time Events Coordinator 2
12
13
14 Water & Sewer Superintendent, Wastewater Superintendent
Director of Parks & Streets 3
15
16 Clerk-Treasurer 1
17
18
19
20 Town Manager 1
FY 10 Budget FY 10 Budget FY 2011 Budget FY 2011 Budget
Salary Grade Minimum Level Maximum Level Minimum Level Maximum Level
1
2 24,710 32,250 24,710 32,250
3
4 28,190 [n/a] 28,190 [n/a]
5 30,021 45,250 30,021 45,250
6 31,485 47,506 31,485 47,506
7
8 34,633 52,256 34,633 52,256
9 37,800 58,154 37,800 58,154
10 41,580 64,472 41,580 64,472
11 43,659 67,695 43,659 67,695
12
13
14 52,391 80,930 52,391 80,930
15
16 55,010 84,976 55,010 84,976
17
18
19
20 64,158 89,225 64,158 89,225
No salary increase this fiscal year
Notes
- Page 35 -
The Commissioners of Poolesville
FY 2011 Budget
MUNICIPAL ORGANIZATION CHART
Adopted 5/12/2010 Printed: 16-Apr-10
The Commissioners of Poolesville
Paul E. Kuhlman II, President
Jerome J. Klobukowski, Vice President
Lori Gruber
C. Lincoln Hoewing
Jim Brown
Boards and Commissions
Town Manager Planning Commission
D. Wade Yost Parks and Streets Board
Ethics Commission
Board of Elections
Sign Review Board
Board of Appeals
CEDC
Professional Support Administrative Support
Town Attorney Town Engineer Clerk - Treasurer
Alan Wright, Esq. Huron Engineering Bobbie Evans
Poolesville Public Works Dept.
Deputy Clerk
Maggie Leibrand
Supt. of Water/Wastewater Director of Parks and Streets Community Program Support
Devin Boyd Preston King
Recreation/Event Specialist
Cathy Bupp
Andrew Witt John Smith
Sam Hept Matthew Warfield
Matt Haga Ricky Davidson
Brendan McMinn
WWTP
Chris Williams
Craig Warfield
Refuse Collection Town Accountant
Titus Trash Service T. T. Mercer
Municipal Code Services Auditor
Code Enforcement Officer Plumbing Inspector Town Auditor
James Parise Gary Haines Rager, Lehman &
Houck, P.C.
- Page 36 -
