1308809615-CrySoCALWalk20111

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					Date:                                          10/1/2011

Venue:                                Santa Monica beach
Time:                                           10:00:00

Activity                              Owner
Before the event
Insurance for Venue


Print outs -



Arrange for items needed at the
registration booth
Registration booth setup
Collect banners from ISS Glendale
before event
Collect banners from Samosa house
before the event
Drop flyers at Samosa House

Publicity material
Samosa pickup from Iss

Samosa pickup from Samosa House
Point of contact for external
organization (NETIP, AID-LA,
Marrow match). for any kind of help
they require
Paper plates, tissue papers, trash
bags
Bring tables to the venue
Energy bars, fruits, water

Picking up juices from Jamba Juice
Goodie bag preparation
Printing milestones
Putting up milestones
Bring colored chalks



Sending email

Walk lead
During the event


On the spot registrations
Bib for runners
Filming the race

Short 7-8 mins presentation for CRY
2-3 sentence by each core
volunteer/leads
Volleyball
Kids event

After the event
Take down milestones, banners
Take down booth tables

Event Schedule (Tentative)
8.30 - Registration
9.30 - Start the Run
9.35 - Start the Walk
11.00 - Serve refreshments
11.45 - Start the volleyball/ MVC
Material needed                                               Notes

Insurance copy from CRY America
1. Milestones
2. Registration report
3. Injury waiver forms for event day
4. MVC registration forms

Booth tables, table cloth, donation box, pens, feedback
box, purse/pouch needed to collect checks/cash for on the
spot registrants, pins for the bibs, putting up banners




Banners, posters,cry badges for volunteers, volunteer sign
up form, tapes to put up the banners, scissor




Payal send an email to check if they need a booth




T-shirt, vegan soap, cards, Water and Energy bars



Route
Parking imstructions
Personal belongings
Additional hydration
Talk to Prasad about the route. Walk will start 5 minutes
after the run


Registration form, injury waiver form, Collecting the money
from on spot registrations, giving out goodie bags
Need to finalize how to handle this
2-3 volleyballs, reserve the court
MVC registration forms, art supplies
Category             Action Item                                         Owner   Due Date
Venue
Venue                Find a convenient venue                             Team    6/20/2011
Venue                Venue permit                                                 8/1/2011
Date                                                                     Team    6/20/2011
Sponsorship
Sponsorship          Sales pitch when contacting Sponsors
Sponsorship          Sponsors list
Sponsorship          Sponsorship package
                     Reach out local stores around Santa Monica for
Sponsorship          small sponsorship

Publicity
Publicity            Donor/Patrons mailing list
Publicity            Flyer design
                     Online sites list for publicity ( Iguide, meetup,
Publicity            sulekha,eventbrite,facebook, twitter, orkut)
Publicity            Flyer printing at gotprint.com
Publicity            Poster Printing
Publicity            Email flyer
Publicity            August Events in LA List
Publicity            Assign volunteers for publicity at August events
Publicity            Independence day Mela Booth




Online Pledge
                     Set up online pledge on CRY's new event
Online Pledge        management site

Planning
Planning             Set up meeting for July end, early august
Planning             Set up spreadsheet
Planning             Event Day activities
                     Enquire about tshirt printers/prices and find a
TShirt               suitable printer

Event activities
Contests for kids?
Status   Comments

closed   Santa monica beach is going to be the venue!

closed   Oct 1st
                Company Name
Category                                   Sponsorship Level   Sponsorship Amount
Corporates
                Symantec
                Warner Bros
                Yahoo
                Cognizant
                United Health
                Ez Lube

                Sony Pictures
                Nowcom
Local Sponsor
Leads
                Archana                    Santa Monica
                Vijay                      Culver City
                Jatin                      USC area
                Sharmin                    Cerritos
                Dhruvi/Harinee             O.C.
                Surabhi/Payal              Centeral LA
Resturants
                ISS

                Annapoorna
                Flavor of India

                Bollywood Cafe


                Electric Lotus

                Curry House

                Great India Cafe

                Gate of India

                Agra Cafe

                Tantra

                Salomi

                Anarkali

                Star of India

                India's Oven

                India Spices & Groceries

                India Sweet House
            Surya India

            Gaylord India


            Electric Karma

            India's Grill

            Passage to India

            Akbar Cuisine of India

            Nirvana

            Clay Oven

            818 Masala

            Chakra

            India's Flavor

            East India Grill

            Lal Mirch

            Taste of India



            Heart of India Cafe



            Gangadin




Media
            radiomirchi
            Showbiz India
            xoom.com
            raza.com
            Sulekha
            Naaz Theatre
            Culver City Theatre
            Woodland Hills Theatre
            www.tamilcinemas.com
            www.numtv.com
Banks


Law Firms
Doctors


Recruiters


Real Estate
agents




Health Fitness
                 24 hrs fitness
                 Bikram Yoga
                 New Balance (Shoe store)
                 Revolution Fitness




                 Merdian sports club




                 Spectrum Athletic club




                 Fitness together (Private Fitness studio)




                 O2 Max Fitness
                 Sonki Fitness
              Adidas Santa Monica



              Sports of Santa Monica



              Kidnasium


              Burn Fitness




              Equinox




              CrossFit




              LA Fitness
              Power Yoga


              Yoga works



              Santa Monica Yoga


              Yoga Hop

              24 hr Fitness


              Hot 8 Yoga



              Simply Yoga


Other Local
Corporates
             Jamba Juice




             Kidsbizz
             Harry Harris Shoes-Children
             Trader Joes'



             Ralphs



             Coffee bean
             Deli
             Jinky's Cafe




             Real Food Dairy


Local
Magazines,
newspapers
                                  Contact
Sponsor Contact Volunteer Contact number/email     Address




                                                   3126 Los Feliz Blvd, Los
                                 (323) 345-0360    Angeles, CA
                                                   Culver City
                                                   161E Orange Grove Ave,
                                 (818) 558-1199    Burbank, CA

                                                   11101 VENTURA BLVD,
                                 (818) 508-8400    STUDIO CITY, CA‎
                                                   4656 Franklin Ave., Los
                                 (323) 953-0040    Angeles, CA
                                                   4329 Lankershim Blvd,
                                 (818) 508-9151    North Hollywood, CA
                                                   12321 Ventura Blvd,
                                 (818) 761-8140    Studio City, CA‎-
                                                   7300 W Sunset Blvd, Los
                                 (323) 874-6673    Angeles, CA‎
                                                   4325 W Sunset Blvd, Los
                                 (323) 665-7890    Angeles, CA
                                                   3705 W Sunset Blvd, Los
                                 (323) 663-8268    Angeles, CA‎
                                                   5225 Lankershim Blvd,
                                 (818) 506-0130‎   North Hollywood, CA‎
                                                   7013 Melrose Ave, Los
                                 (323) 934-1200    Angeles, CA
                                                   7212 Melrose Ave, Los
                                 (323) 939-6815‎   Angeles, CA‎
                                                   7231 Beverly Blvd, Los
                                 (323) 936-1000‎   Angeles, CA
                                                   5994 Pico Blvd, Los
                                 (323) 931-4871    Angeles CA 90035
                                                   5992 pico Blvd, Los
                                 (323) 934-5193    Angeles CA
                                     8048 W 3rd St, Los
                   323) 653-5151     Angeles, CA
Nikki Sood
nikki@tanzore.co                     50 N La Cienega Blvd,
m 818-512-8888s    (310) 652-3838    Beverly Hills, CA‎
                                     8222 1/2 3 rd st, LA,CA
Paama              323-653-2121      90048
                                     428 S San Vincente,LA,
Raj                310-659-3903      Ca 90048
                                     14062 Burbank Blvd,
                   (818) 787-8488‎   Sherman Oaks, CA
                                     8514 W 3rd St, Los
                   (310) 586-7469‎   Angeles, CA
                                     8689 Wilshire Blvd,
                   (310) 657-5040    Beverly Hills, CA‎
                                     14611 Ventura Blvd.,
                   (818) 995-1777    Sherman Oaks, CA‎-
                                     4141 Lankershim Blvd,
                   (818) 509-0296‎   North Hollywood, CA
                                     151 S Doheny Dr,
                   (310) 246-3999    Beverly Hills, CA
                                     3303 N Verdugo Rd,
                   (818) 957-5500‎   Glendale, CA‎
                                     345 N La Brea Ave # A,
                   (323) 936-8844    Los Angeles, CA‎
                                     11138 Ventura Blvd,
                   (818) 980-2273    Studio City, CA


adeep_toi1@yaho                      13903 Ventura Blvd,
o.com              818-501-5550      Sherman Oaks,Ca


                                     4523 Sepulveda
                   818-990-1011      Blvd,Sherman Oaks,Ca


Deepak 818-509-                      12067 Ventura Pl, Studio
0722               (818) 509-0722    City, CA
3103936399




3107891111




3107279300




3105761508
3108671650


3102602518
(310) 393-0638



(310) 395-9706


(310) 395-6700



                 Brittany's cell 1-949-
1-310-394-1300   836-4574




(310) 593-8888

                 (310) 260-9550‎     3201 Santa Monica
                 info@crossfitla.com Blvd., Santa Monica, CA



                                   10921 Wilshire Blvd.
                 (310) 209-5002    Westwood, CA 90024
                 (310) 458-9510
                 info@poweryoga.co 1410 2nd St
                 m                 Santa Monica, CA 90401

                 (310) 664-6470
                 partners@yogawork        2215 Main St.
                 s.com                    Santa Monica, CA 90405
                 (310) 396-4040‎
                 contact@santamoni        1640 Ocean Park Blvd,
                 cayoga.com               Santa Monica, CA‎
                                          1612 Montana Ave,
                 (310) 829-5000           Santa Monica, CA‎
                 310-255-0008
                 cmclub068@24hour 1417 2nd Street, Santa
                 fit.com            Monica,CA
                 917-903-7992
                 vincent@hot8yoga.c
                 om

                 (310) 899-1930‎
                 info@simplyyoga.co 1547 6th St, Santa
                 m                  Monica, CA
 (310) 656-2411
(310) 451-0237
(310) 393-5718




Courtney           310-260-0044
                   310-399-3994
Jill Helser/Alan
Venna
Spoke to Heather   310-917-3311

                   310-319-9900
Cara Scott/Talya   caracscott@gmail.c
Courtney           om
Sepafina           310-204-1222
                   (310) 395-8885
Notes   Status
Please contact Vinay 818- Emailed at the
620-1212 to get more      provided email,
                          but the email
leads...he too is doing stuff
for child care            bounced back.
                          emailed at the
Sunny,                    provided id,
heartofindiacafe@yahoo.co waiting for the
m                         response.
                          emailed at the
                          provided email
sahni.deepak350@gmail.co id, waiting for
m                         the response.
Last follow up: Sept 15.
Still not reachable. The
person in charge is Dena,
but was not in at the
moment. Left my contact
details. Will call her again.   In progress
Last follow up: Sept 15.
Asked to send an email
reminder. 8186982900.
Talked to Sheela in the HR
Department. Based on the
discussion with her,
emailed the regional
manager Ian Cooper.
IHC243@aol.com.                 Follow-up
Last follow up: Sept 15.
Still on VM. Talked to
Michael. Suggested that I
connect with Nicole Johns.
2104896255.
njones@spectrumclubs.co
m. Left her a VM. Need to
call back                       Follow-up
Last follow up - Sept. 15.
Not in. Asked to call back
next morning.
santamonica@fitnesstogeth
er.com. Kelly.                  Follow-up
Not interested                  No
Last follow up: Sept 15. No
answer. Left a detailed VM
left VM 10/4                    In progress
All the sponsorships
requests need to be sent in
writing to the Oregon
Corporate office               No
Last follow up: Sept 15.
Not interested Manager -
David. Will be in after 2.00
PM                             No
Last follow up: Sept 15.
Still no answer. Left a
detailed VM
Sept 15: Manager not in
the office.
brittany@burnfit.com.
Talked to Kijel. Emailed
Sponsorship package            Follow-up
Sept 15 update: No reply.
darrin.wilkinson@equinox.c
om. Asked to call back
since the manager was
busy. Left a VM                Follow-up

Can leave flyers, not
interested in sponsoring       Done

Spoke to Chris Mogaddam.
Seemed interested, sent
the sponsorship package
and will follow-up tomorrow. In progress


email sent                     In progress



Left VM                 Left VM
Sent email to
bruce@santamonicayoga.c
om, need to follow-up   Follow-up

email sent                     In progress
email sent, need to call up
on Monday afternoon 3:00
pm.                            In progress

email sent, need to call up
on Monday                      In progress



email sent
Last follow up on
September 27. Was busy
and asked to call back the
next morning.
gm0018@jambajuice.com


Have exhausted the limit
for this month.
Sponsorships available for
only November                Decline
It has to go through the
Director. He was out.
Asked to come back later
in the day.                  Decline




email sent, need to call
and check if they are able
to donate some bags as
they discussed
Category                                       Event/Organisation                                Date
Live event


                                               http://www.kcrw.com/events
                                               http://www.hollywoodbowl.com/
Check out flyer for indian trade conference    http://www.theculturevulture.org/ListEvent.html
and try and spread the word to them.
                                               www.indiawest.com
Walk/Run websites
                                               http://www.changeofpace.com/scalifornia_clubs.html
                                               http://www.laleggers.org/
                                               http://www.runnersworld.com/
                                               Post 5K run/walk on coolrunning.com
                                               www.active.com
                                               www.eventbrite.com
                                               www.groupon.com

Sports Goods Stores                           1 Sports Chalet                                           a

                                               Big 5 Sporting Goods
                                                                                                        b


                                               REI‎—‎Santa‎Monica
                                                                                                 c



                                               Adidas                                            d

                                               Santa Monica Sports Cards & Collectibles          e


                                               Sports authority



                                               LA fitness


                                               Sports equipment




Public Libraries
Parks with running tracks


Apartment complexes like Park La Brea
Indian                              restaurants n stores in Santa Monica area
Restaurants/stores/theatres/templ
es

Organizations
                                    TIE
                                    NetIP,AID,INDIA ASSOCIATION OF LA
Websites/Blogs
                                    Craigslist.com
                                    Sulekha.com
                                    kiwibox.com
                                    opendiary.com
                                    http://www.radiodesibeat.com/Home.aspx#

Social Network Site
                                    Facebook
                                    Twitter
                                    Orkut
                                    LinkedIn
                                    WAYN
                                    Indian Home Maker
                                    myspace.com
                                    meetup.com
                                    greenwalla.com

Universities/Schools
                                    USC
                                    Pepperdine University
                                    UCLA
                                    Devry University
                                    Cal State LA
                                    Long beach
                                    Cal State LB
                                    UC Irvine
                                    Cal State Northridge
                                    Troy High school
                                    SMC (Santa Monica College)
Gyms/Fitness Centers
                                    Curves
                                    24 hr fitness
                                    Bally's
Media/Local newspapers
                                    Showbiz India
                                     rkpromotions.com
                                    KCRW
                                    local radios
                                    Zee TV ads
                                    30 sec ad displays in local theatres
                                    Hanuman media
                                    Online radios - desibeats.com
Coupon Websites
                                    Groupon.com
                                    greenwala.com
                                    Livingsocial.com
Location                                      Time   Status   Volunteers




Beverly Connection, 100 N. La Cienega Blvd.
Los Angeles, CA 90048

3121 Wilshire Boulevard
Santa Monica, CA 90403-2303
(310) 453-1747

402 Santa Monica Blvd.
Santa Monica, CA 90401
(310) 458-4370

1231 Third Street Promenade (310) 393-0638

1606 Santa Monica Blvd
Santa Monica, CA 90404

1919 S. Sepulveda Boulevard
West Los Angeles , CA 90025
(310) 312-9600

2929 31st Street Santa Monica, CA 90405
310.450.4464

http://www.superpages.com/yellowpages/C-
Sports+Equipment/S-CA/T-Santa+Monica/
Comment
Role                                           Team Members
                              Volunteer Name
CRY Walk Lead
CRY Run Lead
Sponsorships Lead
Publicity Lead
Food booth
Volleyball Match
Online Pledge Drive
Walk /Run/MVC Accounts Lead
General walk volunteers
MVC Lead
Webmaster
Walk Graphics
Walk poster (A3 size - approx 11 X 17 inches, US)
Walk poster (A3 size - approx 8.5 X 11 inches, US)
Walk Email Mailer
Walk Tshirt Design (to be given to the tshirt printer):
Flyer
Milestones
File location   Comments

				
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