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Holy Spirit Catholic Schools (PDF) by jizhen1947

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									                   Holy Spirit Catholic Schools


                           Board Meeting
                      Catholic Education Centre
                     Wednesday, February 24, 2010
                              6:00 p.m.

                                  AGENDA

A.   CALL TO ORDER
     A.1    Board Chair
     A.2    Prayer (Trustee Chris Spearman)


B.   ACTION ITEMS OF AGENDA
      a)    Approval of Agenda
      b)    Approval of Previous Minutes
              i)   January 27, 2010 Board Meeting
      c)    Business Arising/Unfinished Business from the Minutes


     B.1    Appointment of the Returning Officer
     B.2    Ward Bylaw Amendment
     B.3    Share the Mission Award Committee (2009/2010)
     B.4    Foreign Student Tuition
     B.5    ASBA Bylaw Amendments
     B.6    Bishop’s Dinner and Catholic Education Sunday Funds
     B.7    Board Strategic Priorities (2010/2011)
     B.8    Pink Shirt Day (April 14, 2010)
     B.9    Awareness Campaign for Catholic Rights
     B.10   Southern Alberta Learning Resource Consortium (SALRC)


C.   POLICY REVIEW
     C.1    Policy 11: Staff Code of Conduct
     C.2    Policy 19: Nepotism
                                                                    …/2
Page 2 – February 24, 2010 Regular Board Meeting Agenda



    D.    BOARD REPORTS
          D.1   Board Chair’s Report
          D.2   ACSTA Report
          D.3   ASBA Report
          D.4   West Lethbridge Steering Committee Report
          D.5   First Nations Parent Advisory Council
          D.6   Business and Education Committee Report
          D.7   Special Education Parent Working Group Report
          D.8   Alberta Initiative for School Improvement (AISI) Conference Report




    E.    ADMINISTRATIVE REPORTS
          E.1   Superintendent’s Report
                i)     Spiritual Development Day and Long Service Awards
                ii)    Retreat with Bishop Henry
          E.2   Deputy Superintendent’s Report
                i)     Division 2010/2011 Calendar
                ii)    Leadership Retreat
          E.3   Secretary-Treasurer’s Report
                i)     Financial Reporting Analysis for 2008/2009
                ii)    Budgetary Assumptions
          E.4   Associate Superintendent of Mission, Learning, and Support Services’ Report
                i)     Enrolment Report (January 29, 2010)
          E.5   Associate Superintendent of Student Services’ Report




    F.    ADJOURNMENT
                           Please note that these meeting minutes have not yet been approved by the Board of Trustees.



                                                    MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE HOLY
                                                    SPIRIT ROMAN CATHOLIC SEPARATE REGIONAL DIVISION NO. 4 HELD AT THE
                                                    ST. BASIL EDUCATION CENTRE ON WEDNESDAY, JANUARY 27, 2010 COMMENCING AT
                                                    6:03 P.M.

                                         Present    BOARD
                                                    Chair of the Board                              Nadine King
                                                    Vice-Chair of the Board                         Sandra Dufresne
                                                    Trustee                                         Bosco Baptista
                                                    Trustee                                         David DeCock
                                                    Trustee                                         Kerry Milder
                                                    Trustee                                         Terry O‟Donnell
                                                    Trustee                                         Danny Ponjavic
                                                    Trustee                                         Chris Spearman
                                                    Trustee                                         Bob Spitzig

                                                    ADMINISTRATION
                                                    Superintendent of Schools                       Christopher Smeaton
                                                    Deputy Superintendent                           Brian Macauley
                                                    Secretary-Treasurer                             Lisa Palmarin
                                                    Associate Superintendent,
                                                          Mission, Learning and Support Services    Ray Viel
                                                    Associate Superintendent,
                                                          Student Services                          Deborah Deak
                                                    Recording Secretary                             Anisha Gatner

CALL TO ORDER                                       Board Chair Nadine King called the Regular Board Meeting for January 27, 2010 to order at
OPENING PRAYER                                      6:03 p.m. Trustee Kerry Milder led in opening prayer.

    Approval of Agenda                              M/C        That the agenda for the January 27, 2010 Board Meeting be approved, as
                                                               amended.
                                       5325/0110
                                   David DeCock     The following changes were made to the agenda:
                                                           - Item B.2 was revised to read, “Ward Bylaw Amendment.”
                                                           - Item B.8: “Tribute and thanks to the staff and student of St. Francis Junior High
                                                               School for their work on, „A Christmas Carol‟,” was added to the agenda.

      Previous Minutes                5326/0110     M/C        That the minutes of the December 16, 2009 Regular Board Meeting be
                                Sandra Dufresne                approved, as presented.

  Business Arising from                             No business was arising from the minutes.
            the Minutes

           Presentation:                            Dr. Pamela Adams, Mr. John Loree, Mr. Luigi Pollio, Ms. Daphne Sander, and Mr. Brent Hogan
    Lethbridge and Area                             provided the board with information regarding Lethbridge and Area Field Experience Committee
       Field Experience                             (LAFEC), which assists university students planning on pursuing education as a profession with
    Committee (LAFEC)                               quality practicum experience. The presenters noted that the teachers of Holy Spirit Catholic
                                                    Schools strongly support the program.

ACTION ITEMS
 Van Purchase Proposal                        B.1   At the December 2009 Regular Board Meeting, the board passed a motion approving the
                                                    phasing out of 15-passenger vans in the division. Superintendent Christopher Smeaton brought
                                                    forward a series of recommendations to assist in the replacement of 15 passenger vans at St.
                                                    Mary School in Taber and St. Michael‟s School in Pincher Creek.

                                       5327/0110    M/C        That the Board of Trustees approves the purchase of 4 new 14 passenger
                                 Chris Spearman                buses using capital reserves.

                                      5328/0110     M/C        That the schools are allowed the flexibility to add modifications to the buses, at
                                Sandra Dufresne                their own cost.
                             Please note that these meeting minutes have not yet been approved by the Board of Trustees.

January 27/10: page 2
                                         5329/0110    M/C        That the schools would be responsible to pay 33% of the cost of the buses.
                                     David DeCock                Repayment to capital reserves from the schools would be over a 5-year period.

                                                      Trustee Kerry Milder excused herself from the meeting.

                                         5330/0110    M/C        That, upon receipt of the buses, all vans are sold and that the money from the
                                   Chris Spearman                proceeds of the sale be used as part of the funds from the school.

                                        5331/0110     M/C        That the superintendent develop a long term plan for the purchase and sale of
                                  Sandra Dufresne                further buses.

                                                      The new buses will be ordered promptly and are expected to be delivered in four to six months.

Ward Bylaw Amendment                            B.2   Recently, Ministerial Order #044/2009 established the formation of the Royal View Roman
                                                      Catholic Separate Regional District No. 681. These lands include:
                                                            Township 9: Range 21, West of the 4th meridian
                                                            Sections 32 and 33, Those portions of Sections 30 and 31 lying East of the Oldman River
                                                            Township 10: Range 21, west of the 4th meridian
                                                            Section 4, Those portions of Sections 5, 6, and 9 lying South and East of the Oldman River
                                                      Ministerial Order #045/2009 recognized that the Royal View RCSRD No. 681 would be
                                                      incorporated into Holy Spirit School Division lands, and included in Ward 2 (Lethbridge).

                                                      In order to ensure that these lands are included in the Holy Spirit‟s electoral boundary, and to
                                                      ensure boundary accuracy, the board reviewed and revised the division‟s Ward Bylaw, which
                                                      was last amended in 2007. The bylaw must be amended before March 1, in compliance with
                                                      Section 262 of the School Act, in order to be reflected in the electoral boundary for the coming
                                                      October 2010 school trustee elections.

                                        Withdrawn     M/         That the Board of Trustees revises its current Ward Bylaw to include those
                                     David DeCock                lands describe in Ministerial Order #044/2009 and #045/2009 respectively (The
                                                                 Royal View Roman Catholic Separate School Division No. 681),

                                                                 AND FURTHER, that the superintendent submits the updated Ward Bylaw to
                                                                 Alberta Education before the March 1 deadline, in keeping with Section 262 of
                                                                 the School Act.

                                                      In compliance with Section 69 of the School Act, this bylaw must be reviewed in three readings.

                                         5332/0110    M/C        That the Board of Trustees completes first reading for bylaw 2010/01.
                                     David DeCock

                                         5333/0110    M/C        That the Board of Trustees completes the second reading for bylaw 2010/01.
                                   Chris Spearman

                                         5334/0110    M/C        That the Board of Trustees completes the third and final reading of Bylaw
                                   Chris Spearman                2010/01 at its Regular Meeting of February 24, 2010.

Scope and Sequence for                          B.3   Superintendent Christopher Smeaton spoke to this item, providing the board with a timeline for
    the 2010-2013 Three                               the development of the 2010-2013 Three Year Education Plan and the 2010/2011 Budget.
Year Education Plan and
      2010/2011 Budget                   5335/0110    M/C        That the Board of Trustees approves the attached “Scope and Sequence”
                                   Terry O'Donnell               document for the development of the 2010-2013 Three Year Education Plan and
                                                                 2010/2011 Budget.

           Board Strategic                      B.4   Having completed a public consultation session with many of the division‟s stakeholders on
  Priorities for 2010/2011                            January 13, 2010, it is timely for the board to establish strategic priorities that would be fulfilled
                                                      thorough the implementation of the 2010-2013 Three Year Education Plan and the 2010/2011
                                                      Budget. The following priorities were recommended to the board for consideration:
                           Please note that these meeting minutes have not yet been approved by the Board of Trustees.

January 27/10: page 3
                                                           -     Catholic Identity (Maintain a strong Catholic Christian faith culture within our division)
                                                           -     Student Success (Provide a range of instructional program and support services and
                                                                 ensure all students succeed and develop their gifts.)
                                                           -     Responsive and Responsible (Ensure that the division operates in a fiscally
                                                                 responsible manner and has in place the infrastructure required to ensure equitable
                                                                 student access to high quality instructional programs and services.)

                                      5336/0110     M/C          That the Board of Trustees receives the attached strategic priorities,
                                     Bob Spitzig
                                                                 AND FURTHER directs the superintendent to seek feedback from staff and
                                                                 school council regarding the strategic priorities outlined.

Meeting with the Council                      B.5   After some discussion the board determined that it would forward the following agenda items to
     of School Councils                             the Council of School Councils meeting on February 1, 2010:
      (February 1, 2010)
                                                           -     Results of the January 13, 2010 Public Consultation Session
                                                           -     FNMI Goal Update
                                                           -     Transportation (pending board discussion)

Transportation Proposal                       B.6   Superintendent Christopher Smeaton provided the board with a finalized proposal to address
                                                    the challenges facing transportation in Holy Spirit Catholic Schools. One of the primary
                                                    recommendations included establishing attendance boundaries for all schools in the City of
                                                    Lethbridge. The second recommendation was to charge a nominal user fee for all students who
                                                    are not currently funded by Alberta Education for their transportation. Currently, Alberta
                                                    Education funds students who live 2.4 km away or farther from their resident (nearest) or French
                                                    Immersion school.

                                                    In order to address the unique transportation challenges that the dual campus structure of CCH
                                                    offers, students will attend the campus within their boundary, since both campuses will offer
                                                    core programming. If a student chooses the programming of the alternate campus, then bus
                                                    transportation will be provided via city transport and a bus pass will be provided at a subsidized
                                                    rate.

                                                    As a result of the changes to the transportation system, the division‟s administrative procedures
                                                    pertaining to attendance boundaries and transportation will be updated. Also, the proposed
                                                    procedure will be reviewed and evaluated over the course of the 2010/2011 school year, and
                                                    changes made as necessary.

                                                    M/C          That the Board of Trustees approves the recommendations outlined in the
                                                                 attached proposal,

                                     5337/0110                   AND FURTHER, directs the superintendent to arrange for changes to be
                                 Danny Ponjavic                  implemented in the 2010/2011 school year.

           Capital Plan                       B.7   Associate Superintendent Ray Viel provided the board with the proposed 2010-2013 Capital
      Recommendations                               Plan. The plan recommended the following priorities:
                                                               Modernization
                                                                 St. Michael‟s right-sizing and modernization
                                                                 St. Patrick School in Taber
                                                               New Construction
                                                                 Small new elementary school in Uplands (Lethbridge)
                                                               Modular Classrooms
                                                                 Assumption School
                                                                 Father Leonard van Tighem

                                      5338/0110     M/C          That the Board of Trustees approves the division 2010-3013 Three Year Capital
                                Sandra Dufresne                  Facility Plan, as presented,

                                                                 AND FURTHER directs the superintendent to submit the plan to Alberta
                                                                 Education and Alberta Infrastructure, as required.
                            Please note that these meeting minutes have not yet been approved by the Board of Trustees.

January 27/10: page 4

   Tribute and thanks to                       B.8   The board determined that congratulations will be sent to St. Francis Junior High School
 the staff and student of                            students, staff, and community members via the “Holy Spirit Stars.”
 St. Francis Junior High
School for their work on,             Withdrawn      M/C          That the Board of Trustees congratulate the students and staff of St. Francis
    “A Christmas Carol”           Bosco Baptista                  Junior High School for their production of the Charles Dickens’ classic “A
                                                                  Christmas Carol.”

                                                     A brief recess was called at 8:17 p.m. The board reconvened at 8:27 p.m.

POLICY REVIEW
                Policy 3:                      C.1   Policy 3: Role of the Trustee was brought forward for board review. No changes were made to
     Role of the Trustee                             the policy at this time.

                Policy 4:                      C.2   Policy 4: Trustee Code of Conduct was also brought forward for review at the January 27, 2010
         Trustee Code of                             Regular Board Meeting. The Canadian Catholic Trustees Association (CCSTA) Code of Ethics
                Conduct                              was inserted into the document as an additional appendix. Also, clause 13.5 was revised to
                                                     ensure clarity of intent.

                                      5339/0110      M/C          That the Board of Trustees approves Policy 4: Trustee Code of Conduct, as
                                  Bosco Baptista                  amended.

BOARD REPORTS
    Board Chair Report                         D.1   Board Chair Nadine King updated the Board of Trustees on correspondence, planning and
                                                     events, and recent activity.

                                                     Two invitations have been received by the board. The first is for the 9th Annual APEX Youth
                                                     Awards in Taber on April 15, 2010 at 6:00 p.m. Board Chair Nadine King, Vice Chair Sandra
                                                     Dufresne, Trustee Bob Spitzig, Trustee Kerry Milder, and one administrator will attend the event
                                                     on the board‟s behalf. “A Taste of Lethbridge” is a fundraising event for the Investing in Youth
                                                     Committee. Trustee Bosco Baptista and Trustee Kerry Milder will attend the event on behalf of
                                                     the board on March 20, 2010 at 7:00 p.m.

                                        5340/0110    M/C          That the Board of Trustees receives and files the Board Chair Report for
                                    David DeCock                  January 27, 2010.

          ACSTA Report                         D.2   Trustee Terry O'Donnell, representative to the ACSTA, provided a report to the board with
                                                     respect to recent business, events, and activities.

                                        5341/0110    M/C          That the Board of Trustees receives and files the ACSTA Report for
                                  Terry O'Donnell                 January 27, 2010.

    ASBA Zone 6 Report                         D.3   Trustee Bob Spitzig, representative to the ASBA Zone 6, provided a verbal report to the board
                                                     with respect to recent business, events, and activities.

                                       5342/0110     M/C          That the Board of Trustees receives and files the ASBA Zone 6 Report for
                                      Bob Spitzig                 January 27, 2010.

 West Lethbridge Centre                        D.4   Trustee Chris Spearman, representative to the West Lethbridge Centre Steering Committee,
    Steering Committee                               provided a report to the board with respect to recent business, events, and activities. Mr.
                 Report                              Spearman noted that the group has requested the names of individuals for whom “Save the
                                                     Date” notices should be sent for the facility‟s Grand Opening.

                                        5343/0110    M/C          That the Board of Trustees receives and files the West Lethbridge Steering
                                  Chris Spearman                  Committee Report for January 27, 2010.

   FNMI Parent Advisory                        D.5   No report.
         Council Report
                          Please note that these meeting minutes have not yet been approved by the Board of Trustees.

January 27/10: page 5

Business and Education                       D.6   No report.
                Report

Special Education Parent                     D.7   No report.
  Working Group Report

ADMINISTRATIVE
REPORTS
Superintendent’s Report                      E.1   Superintendent Christopher Smeaton asked Deputy Superintendent Brian Macauley to apprise
                                                   the board of the recent tour Holy Spirit administrators had taken of Kainai Board of Education‟s
                                                   schools. Mr. Macauley noted that the tours were very informative and that collaborative work
                                                   between the two divisions was well underway.

                                    5344/0110      M/C          That the January 27, 2010 Regular Meeting of the Board extends past 9:00 p.m.
                                Bosco Baptista

                                     5345/0110     M/C          That the Board of Trustees receives and files the Superintendent’s Report for
                               Sandra Dufresne                  January 27, 2010.

Deputy Superintendent’s                      E.2   Deputy Superintendent Brian Macauley provided the board with a recent account of activities.
                 Report
                                     5346/0110     M/C          That the Board of Trustees receives and files the Deputy Superintendent’s
                               Sandra Dufresne                  Report for January 27, 2010.

   Secretary-Treasurer’s                     E.2   Secretary Treasurer Lisa Palmarin provided the board with the First Quarter Financial
                 Report                            Statements for the division from September 1, 2009 to November 30, 2009.

                                    5347/0110      M/C          That the Board of Trustees receives and files the Secretary-Treasurer’s Report
                                Bosco Baptista                  for January 27, 2010

              Associate                      E.3   The board received the enrolment report for December 16, 2009.
      Superintendent of
  Mission, Learning, and            5348/0110      M/C          That the Board of Trustees receives and files the Associate Superintendent of
Support Services’ Report        Bosco Baptista                  Mission, Learning, and Support Services’ Report for January 27, 2010

              Associate                      E.4   Associate Superintendent of Students Services, Dr. Deborah Deak, updated the board about
      Superintendent of                            the Creating Childcare Spaces Initiative. She also informed the board of a number of special
Student Services’ Report                           education visitation she would be conducting with schools.

                                    5349/0110      M/C          That the Board of Trustees receives and files the Associate Superintendent of
                                Bosco Baptista                  Student Services’ Report for January 27, 2010.

ADJOURNMENT                           5350/0110    M/C          That the Board of Trustees convenes to the Committee of the Whole Meeting at
                                Terry O'Donnell                 9:41 p.m.

                                      5351/0110    M/C          That the Board of Trustees reconvenes to the Regular Meeting of the Board at
                                Terry O'Donnell                 10:15 p.m.

                                      5352/0110    M/C          That the Board of Trustees adjourns the Regular Board Meeting of
                                Terry O'Donnell                 January 27, 2010 at 10:15 p.m.




                                                   ________________________________                 _________________________________
                                                   Board Chair                                      Secretary-Treasurer
                                                        ACTION NO:               B.1

                                                                   February 24, 2010



                         BOARD AGENDA
                          ACTION ITEM


TO:                       Board of Trustees


FROM:                     Nadine King, Board Chair


SUBJECT:                  Appointment of the Returning Officer


ORIGINATOR:               Nadine King, Board Chair



BACKGROUND:
   1. School board elections coincide with municipal elections and are scheduled to
      take place on October 18, 2010. In preparation, a returning officer must be
      appointed to organize and supervise the upcoming elections.

   2. Secretary-Treasurer Lisa Palmarin will speak to this item.




RECOMMENDATIONS
That the Board of Trustees appoints Ms. Sandra Lang as the Returning Officer for Holy
Spirit Roman Catholic Separate Regional Division No. 4 for the 2010 school board
elections.
                                                               ACTION NO:                 B.2

                                                                       February 24, 2010



                             BOARD AGENDA
                              ACTION ITEM


TO:                           Board of Trustees


FROM:                         Nadine King, Board Chair


SUBJECT:                      Ward Bylaw Amendment


ORIGINATOR:                   Nadine King, Board Chair



BACKGROUND:
     1. At the January 27, 2010 Regular Board Meeting, the Board of Trustees conducted two
        readings of its Bylaw 2010/01, which adjusted the division’s electoral boundaries.

     2. In consultation with Alberta Education, a further review of the ward bylaw was
        undertaken in February 2010 to ensure the accuracy of division boundaries. As a result
        of these conversations, the Ward Bylaw has been amended and, as such, requires that
        the previous motions passed pertaining to the original Bylaw 2010/01 be rescinded.
        Three readings of the revised Bylaw 2010/01 will need to be conducted.

     3. Secretary-Treasurer Lisa Palmarin will speak to this item.



RECOMMENDATIONS
1.   That the Board of Trustees rescinds motions 5332/0110, 5333/0110, and 5334/0110.

2.   That the Board of Trustees completes first reading for the amended Bylaw 2010/01.

3.   That the Board of Trustees completes second reading for the amended Bylaw 2010/01.
HOLY SPIRIT ROMAN CATHOLIC SEPARATE REGIONAL DIVISION NO. 4

          By-Law 2010/01 to Adjust Electoral Boundaries


WHEREAS Ministerial Order 051/94, signed October 23, 1994, and 151/94, signed
November 4, 1994, established the ward system for Holy Spirit Roman Catholic Separate
Regional Division No.4; and

WHEREAS there has been the addition of lands added to various wards within the Holy
Spirit Roman Catholic Separate Regional Division No. 4 since the approval of the above
mentioned Ministerial Orders; and

WHEREAS the Section 262(5) of School Act of Alberta allows the Board of a division,
with the approval of the Minister, to authorize by by-law the determination of boundaries
for electoral wards; and

WHEREAS the Board of Trustees of Holy Spirit Roman Catholic Separate Regional
Division No. 4 is desirous of adjusting the current ward boundaries.

NOW THEREFORE, be it resolved that, in accordance with Section 262 of the School
Act and subject to the approval of the Minister, adjustments be made to Holy Spirit
Roman Catholic Separate Regional Division No. 4 electoral boundaries as follows with
such electoral boundaries to be in effect for the October 2010 trustee elections:


Ward No. 1 (Coaldale, Broxburn, Fairview, Tempest, and Area): shall consist of the
following lands within Holy Spirit Roman Catholic Separate Regional Division No. 4:

Township 7: Range 19 West of the 4th meridian
            Sections 6, 7 and 18

Township 7: Range 20 West of the 4th meridian
            Sections 9 to 16 inclusive
            Sections 22 to 24 inclusive
            East halves of Sections 8 and 17
            Southeast quarters of Sections 20 and 27
            South half and Northeast quarter of Section 21
            South halves of Sections 25 and 26

Township 8: Range 18 West of the 4th meridian
            Section 19
            Sections 29 to 32 inclusive
            North half and Southwest quarter of Section 20


                                                                                       1
Township 8: Range 19 West of the 4th meridian
            Section 14
            Sections 19 to 36 inclusive
            West half of Section 13
            North halves of Sections 15, 16, and 17

Township 8: Range 20 West of the 4th meridian
            Sections 15 to 17 inclusive
            Sections 20 to 36 inclusive
            North halves of Sections 8 and 10
            Northeast quarters of Section 9 and 19
            North half and Southeast quarter of Section 11

Township 8: Range 21 West of the 4th meridian
            Sections 25 and 26
            Sections 34 to 36 inclusive
            That portion of the Northwest quarter of Section 27 lying outside the City
                of Lethbridge

Township 9: Range 18 West of the 4th meridian
            South half and Northwest quarter of Section 6
            Southwest quarter of Section 7

Township 9: Range 19 West of the 4th meridian
            Sections 1 to 12 inclusive
            Sections 15 to 22 inclusive
            Sections 27 to 34 inclusive

Township 9: Range 20 West of the 4th meridian
            Sections 1 to 28 inclusive
            Sections 33 to 36 inclusive
            East halves of Sections 29 and 32

Township 9: Range 21 West of the 4th meridian
            Sections 1 to 3 inclusive
            Sections 10 to 15 inclusive
            Sections 22 to 24 inclusive

Township 10: Range 19 West of the 4th meridian
             South halves of Sections 3, 4, 5 and 6

Township 10: Range 20 West of the 4th meridian
             Sections 1 to 4 inclusive
             Sections 9 to 16 inclusive
             Sections 22 to 26 inclusive
             East halves of Sections 5, 8, and 17
             Those portions of Sections 21, 27, 28, 35, and 36 and the East half of
                 Section 20 lying South of the Oldman River

                                                                                    2
Ward No. 2 (Lethbridge, Coalhurst, Craddock, Raymond, Stirling, and Area): shall
consist of the following lands within Holy Spirit Roman Catholic Separate Regional
Division No. 4:

Township 6: Range 18 West of the 4th meridian
            North half of Section 30
            South half of Section 31

Township 6: Range 19 West of the 4th meridian
            Section 4
            Sections 7 to 11 inclusive
            Sections 14 to 23 inclusive
            Sections 26 to 36 inclusive
            Northwest quarter of Section 3
            North half and Southeast quarter of Section 5
            North half of Section 25

Township 6: Range 20 West of the 4th meridian
            Sections 2 to 36 inclusive

Township 6: Range 21 West of the 4th meridian
            Sections 1 and 2
            Sections 10 to 15 inclusive
            Sections 22 to 27 inclusive
            Sections 34 to 36 inclusive
            East half of Section 3

Township 7: Range 18 West of the 4th meridian
            Sections 6 and 7

Township 7: Range 19 West of the 4th meridian
            Sections 1 to 5 inclusive
            Sections 8 to 17 inclusive

Township 7: Range 20 West of the 4th meridian
            Sections 1 to 6 inclusive

Township 7: Range 21 West of the 4th meridian
            Sections 1 to 3 inclusive
            Sections 10 and 11 inclusive




                                                                                3
Township 8: Range 21 West of the 4th meridian
            Section 15
            Sections 19 to 22 inclusive
            Sections 28 to 33 inclusive
            North half of Section 16
            That portion of Section 18 lying North and West of the Oldman River
            Section 27 excepting that portion of the Northwest quarter lying Northeast
                of the Canal Right of Way Plan 8110284 and Railway Right of Way
                Plan RY 23

Township 8: Range 22 West of the 4th meridian
            Sections 14 and 15 inclusive
            Sections 21 to 28 inclusive
            Sections 32 to 36 inclusive
            Those portions of Sections 3, 9, 10, 16, 20, 29, 30 and 31 lying North and
                East of the Oldman River
            Those portions of Sections 11, 12 and 13 lying North and West of the
                Oldman River

Township 8: Range 23 West of the 4th meridian
            Those portions of Sections 25 and 36 lying East of the Oldman River, not
               on the Blood Indian Reserve

Township 9: Range 21 West of the 4th meridian
            Sections 4 to 9 inclusive
            Sections 16 to 21 inclusive
            Sections 28 and 29
            Sections 32 and 33
            Those portions of Sections 30 and 31 lying East of the Oldman River

Township 9: Range 22 West of the 4th meridian
            Sections 1 to 5 inclusive
            Sections 8 to 17 inclusive
            Sections 19 to 24 inclusive
            Those portions of Sections 6, 7, and 18 lying North and East of the
                Oldman River
            West half of Section 26

Township 9: Range 23 West of the 4th meridian
            Those portions of Sections 1 and 12 lying East of the Oldman River, not
               on the Blood Indian Reserve

Township 10: Range 21 West of the 4th meridian
             Those portions of Sections 5, 6, and 9 lying South and East of the
                 Oldman River
             Section 4


                                                                                    4
Ward No. 3 (Picture Butte, Diamond City, Iron Springs, Shaughnessy, Turin, and
Area): shall consist of the following lands within Holy Spirit Roman Catholic Separate
Regional Division No. 4:

Township 9: Range 21 West of the 4th meridian
            Those portions of Sections 30 and 31 lying generally West of the Oldman
               River

Township 9: Range 22 West of the 4th meridian
            Sections 35 and 36
            East half of Section 26
            That portion of Section 25 lying generally West of the Oldman River

Township 10: Range 19 West of the 4th meridian
             Those portions of Sections 31, 32, and 33 lying generally North of the
                Oldman River

Township 10: Range 20 West of the 4th meridian
             Sections 31 to 34 inclusive
             That portion of Section 19 lying generally West of the Oldman River
             Those portions of Sections 21, 27, 28, 29, 30, 35, and 36 lying generally
                 North and West of the Oldman River

Township 10: Range 21 West of the 4th meridian
             Section 7
             Sections 17 to 21 inclusive
             Section 25
             Sections 28 to 36 inclusive
             Those portions of Section 5, 6, 8, 9, 10, 15, 16, 22, 23, 24, 26, and 27 lying
                 generally North and West of the Oldman River

Township 10: Range 22 West of the 4th meridian
             Sections 1 and 2
             Sections 11 to 15 inclusive
             Sections 22 to 27 inclusive
             Sections 34, 35, and 36
             East halves of Sections 16, 21, 28, and 33

Township 11: Range 19 West of the 4th meridian
             Sections 4 to 30 inclusive
             Sections 33 to 36 inclusive
             South half and Northwest quarter of Section 31
             South half and Northeast quarter of Section 32
             Those portions of Sections 1, 2 and 3 lying generally North of the
                 Oldman River



                                                                                         5
Township 11: Range 20 West of the 4th meridian
             Sections 1 to 36 inclusive

Township 11: Range 21 West of the 4th meridian
             Sections 1 to 29 inclusive
             Sections 32 to 36 inclusive

Township 11: Range 22 West of the 4th meridian
             Sections 1, 2, 12, 13, and 24
             East halves of Sections 11, 14, and 23

Township 12: Range 19 West of the 4th meridian
             Sections 2 to 4 inclusive
             South halves of Sections 9, 10, and 11
             South half and northwest quarter of Section 1
             Southeast quarter of Section 5

Township 12: Range 20 West of the 4th meridian
             Sections 4 to 6 inclusive
             South halves of Sections 7 and 8
             Southwest quarter of Section 3
             Southwest quarter of Section 9

Township 12: Range 21 West of the 4th meridian
             Sections 1 to 5 inclusive
             Sections 8 and 9
             South half and Northwest quarter of Section 10
             South halves of Sections 11 and 12



Ward No. 4 (Pincher Creek, Drywood, Summer View, Twin Butte, and Area): shall
consist of the following lands within Holy Spirit Roman Catholic Separate Regional
Division No. 4:

Township 3: Range 28 West of the 4th meridian
            Section 31
            That portion of the north half of Section 19 lying generally West of the
                Waterton River
            Those portions of Sections 29, 30, 32, 33, and 34 lying North and West of
                the Waterton River

Township 3: Range 29 West of the 4th meridian
            Sections 22 and 23
            Sections 25 to 29 inclusive
            Sections 32 to 36 inclusive


                                                                                   6
              West half of Section 15
              East half of Section 16
              Northeast quarter of Section 20
              North half and southeast quarter of Section 21
              North half of Section 24
              East half of Section 31

Township 4: Range 28 West of the 4th meridian
            Sections 3 to 9 inclusive
            Sections 17, 18, 19
            Those portions of Sections 2, 10 lying generally West of the Waterton
                River
            That portion of Section 15 lying west of the Waterton Park and generally
                South of Drywood Creek
            That portion of Section 16 lying generally South of the Drywood Creek
            South half and Northwest quarter of Section 20
            Southwest quarter of Sections 21 and 30

Township 4: Range 29 West of the 4th meridian
            Sections 1 to 35 inclusive
            South half and northwest quarter of Section 36

Township 4: Range 30 West of the 4th meridian
            Sections 1 to 4 inclusive
            Sections 9 to 16 inclusive
            Sections 21 to 28 inclusive
            Sections 33 to 36 inclusive
            Fractional Sections 5, 8, 17, 20, 29, and 32

Township 4: Range 1 West of the 5th meridian
            Sections 13 and 14
            Sections 21 to 28 inclusive
            Sections 33 to 36 inclusive

Township 5: Range 27 West of the 4th meridian
            Sections 29 to 32 inclusive
            West halves of Sections 28 and 33
            Those portions of Sections 18, 19, and 20 lying North and West of the
                Waterton River

Township 5: Range 28 West of the 4th meridian
            Sections 14 to 36 inclusive
            North halves of Sections 7 to 11 inclusive
            That portion of Section 12 lying generally West of the Waterton River
            That portion of Section 13 lying North of the Waterton River

Township 5: Range 29 West of the 4th meridian
            Sections 1 to 36 inclusive

                                                                                    7
Township 5: Range 30 West of the 4th meridian
            Sections 1 to 4 inclusive
            Sections 9 to 16 inclusive
            Sections 21 to 28 inclusive
            Sections 33 to 36 inclusive
            Fractional Sections 5, 8, 17, 20, 29, and 32

Township 5: Range 1 West of the 5th meridian
            Sections 1 to 5 inclusive
            Sections 8 to 17 inclusive
            Sections 20 to 29 inclusive
            Sections 32 to 36 inclusive

Township 6: Range 28 West of the 4th meridian
            Sections 1 to 18 inclusive

Township 6: Range 29 West of the 4th meridian
            Sections 1 to 23 inclusive
            Sections 26 to 36 inclusive.

Township 6: Range 30 West of the 4th meridian
            Sections 1 to 4 inclusive
            Sections 9 to 16 inclusive
            Sections 21 to 28 inclusive
            Sections 33 to 36 inclusive
            Fractional Sections 5, 8, 17, 20, 29, and 32

Township 6: Range 1 West of the 5th meridian
            Sections 1 to 18 inclusive
            Sections 23 to 26 inclusive
            Section 36
            Those portions of Sections 19, 20, 21, 22, 27, and 35 lying generally South
                and East of the Castle River

Township 6: Range 2 West of the 5th meridian
            Sections 1, 2, 11, 12, 14, 15, 16, 21, and 22
            Northeast quarter of Section 10
            Those portions of Sections 13, 23, 24, 26, 27, and 28 lying generally South
                of the Castle River

Township 7: Range 28 West of the 4th meridian
            Section 7
            Section 18 to 20 inclusive
            Section 28 to 33 inclusive
            Those portions of Sections 16, 17, 21, 22, 26, 27, 34 and 35 lying
                generally North and West of the Oldman River



                                                                                     8
Township 7: Range 29 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 7: Range 30 West of the 4th meridian
            Sections 1 to 3 inclusive
            Sections 10 to 15 inclusive
            Section 22
            Fractional Sections 4, 9, 16, and 21
            Those portions of Sections 23, 24, 25, 26, and 27 lying generally South of
                the Oldman River
            That portion of the fractional Section 28 lying South of the Castle River

Township 7: Range 1 West of the 5th meridian
            Section 1
            Those portions of Sections 2, 11, 12, 13, 24, and 25 lying generally East of
                the Castle River

Township 8: Range 28 West of the 4th meridian
            Sections 3 to 10 inclusive
            Sections 18, 19, 30, and 31
            That portion of Section 2 lying generally West of the Peigan Indian
                Reserve

Township 8: Range 29 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 8: Range 30 West of the 4th meridian
            Sections 11 to 14 inclusive
            Sections 23 to 26 inclusive
            Sections 35 and 36


Ward No. 5 (Taber, Barnwell, Chin, Cranford, Conrad, Elcan, Fincastle, Purple
Springs, Reliance, Wrentham, and Area): shall consist of the following lands within
Holy Spirit Roman Catholic Separate Regional Division No. 4:

Township 5: Range 15 West of the 4th meridian
            Section 36
            Those portions of Sections 25, 26, 34, and 35 lying North and East of
                Etzikom Coulee

Township 6: Range 15 West of the 4th meridian
            Sections 1 to 3 inclusive
            Sections 7 to 36 inclusive
            Those portions of Sections 4, 5 and 6 lying North of the Etzikom Coulee



                                                                                      9
Township 6: Range 16 West of the 4th meridian
            Section 1
            Sections 10 to 16 inclusive
            Sections 19 to 36 inclusive
            Those portions of Sections 2, 3, 8, 9, 17, and 18 lying North of the
                Etzikom Coulee

Township 6: Range 17 West of the 4th meridian
            Sections 21 to 29 inclusive
            Sections 31-36
            Those portions of Sections 13, 14, 15, 16, 20 and 30 lying North of the
                Etzikom Coulee

Township 7: Range 15 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 7: Range 16 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 7: Range 17 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 8: Range 14 West of the 4th meridian
            Sections 30 and 31

Township 8: Range 15 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 8: Range 16 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 8: Range 17 West of the 4th meridian
            Sections 1 and 2
            Sections 10 to 15 inclusive
            Sections 21 to 36 inclusive
            East half of Section 9
            Southeast quarter and North half of Section 16
            Those portions of Sections 3, 19, and 20 lying East and North of
                Chin Coulee

Township 8: Range 18 West of the 4th meridian
            Sections 35 and 36
            North half of Section 33
            North half and Southeast quarter of Section 34
            That portion of Section 25 lying North and East of Chin Lakes



                                                                                10
Township 9: Range 14 West of the 4th meridian
            Sections 4 to 10 inclusive
            Sections 16 to 21 inclusive
            Sections 28 to 33 inclusive

Township 9: Range 15 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 9: Range 16 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 9: Range 17 West of the 4th meridian
            Sections 1 to 36 inclusive

Township 9: Range 18 West of the 4th meridian
            Sections 1 to 5 inclusive
            Sections 8 to 36 inclusive
            Northwest quarter and East half of Section 7
            Northeast quarter of Section 6

Township 10: Range 14 West of the 4th meridian
             Sections 4 to 9 inclusive
             Sections 16 to 21 inclusive
             Sections 27 to 34 inclusive

Township 10: Range 15 West of the 4th meridian
             Sections 1 to 36 inclusive

Township 10: Range 16 West of the 4th meridian
             Sections 1 to 17 inclusive
             Sections 20 to 29 inclusive
             Sections 31 to 36 inclusive
             Those portions of Sections 18, 19, and 30 lying East of the Old Man River.


Township 10: Range 17 West of the 4th meridian
             Sections 1 to 12 inclusive
             Section 18
             Those portions of Sections 17 and 19 lying South and West of the Oldman
                 River
             That portion of Section 36 lying East of the Oldman River

Township 10: Range 18 West of the 4th meridian
             Sections 1 to 19 inclusive
             Those portions of Sections 20, 21, 22, 23, 24, 30, and 31 lying South and
                 West of the Oldman River


                                                                                    11
Township 11: Range 14 West of the 4th meridian
             Sections 3 to 9 inclusive
             Those portions of Sections 10, 15, 16, 17, 18, and 20 lying South of the
                 Oldman River

Township 11: Range 15 West of the 4th meridian
             Sections 1 to 6 inclusive
             Sections 11 and 12
             Those portions of Sections 7, 8, 9, 10, 13, 14, and 23 lying South of the
                 Oldman River
             West half of Section 10 lying South of the Oldman River

Township 11: Range 16 West of the 4th meridian
             Sections 1 to 5 inclusive
             Sections 9 to 12 inclusive
             Sections 14 to 17 inclusive
             Sections 20 to 23 inclusive
             Sections 26 to 28 inclusive
             Section 34
             Those portions of Sections 6, 8, 18, 19, 29, 30, 32, and 33 lying East of the
                 Oldman River
             Those portions of Section 13, 24, 25, 35, and 36 lying West of the Oldman
                 River

Township 12: Range 16 West of the 4th meridian
             Those portions of Sections 2, 3, and 4 lying South of the Oldman River


The number of Trustees to be elected from each ward shall be as follows:

a)   Ward No. 1 (Coaldale, Broxburn, Fairview, Tempest, and Area):
                                                                             One (1) trustee

b)   Ward No. 2 (Lethbridge, Coalhurst, Craddock, Raymond, Stirling, and Area):
                                                                  Five (5) trustees at large

c)   Ward No. 3 (Picture Butte, Diamond City, Iron Springs, Shaughnessy, Turin, and Area):
                                                                         One (1) trustee

d)   Ward No. 4 (Pincher Creek, Drywood, Summer View, Twin Butte, and Area):
                                                                       One (1) trustee

e)   Ward No. 5: lands (Taber, Barnwell, Chin, Cranford, Conrad, Elcan, Fincastle,
     Purple Springs, Reliance, Wrentham, and Area)
                                                                 One (1) trustee



                                                                                               12
                                                      ACTION NO:              B.3

                                                              February 24, 2010



                       BOARD AGENDA
                        ACTION ITEM


TO:                      Board of Trustees


FROM:                    Nadine King, Board Chair


SUBJECT:                 Share the Mission Committee (2009/2010)


ORIGINATOR:              Nadine King, Board Chair



BACKGROUND:
  1. Policy 17: Awards indicates in the section relating to the “Share the Mission
     Award,” that:
          4. A committee consisting of two to three trustees will be formed
             at the February Regular Board Meeting to arrange with the
             superintendent to promote the award, review nominations
             submitted, and make a recommendation to the board
             regarding an award recipient.

  2. Should a recipient for the 2009/2010 Share the Mission Award be selected, the
     award will be presented at the Division’s Opening Mass on August 25, 2010.

  3. Vice Chair Sandra Dufresne will speak to this item.


RECOMMENDATION
That _______________________________, _______________________________,
and __________________________ be appointed as the board’s representatives to
serve on the Share the Mission Award Committee for the 2009/2010 school year.
                                                                ACTION NO:                    B.4

                                                                          February 24, 2010



                            BOARD AGENDA
                             ACTION ITEM


TO:                           Board of Trustees


FROM:                         Christopher Smeaton, Superintendent of Schools


SUBJECT:                      Foreign Student Tuition Rate


ORIGINATOR:                   Nadine King, Board Chair



BACKGROUND:
   1.   At the April 2009 Regular Board Meeting the Board of Trustees determined that the
        division’s foreign student tuition rate would increase from $7,375 to a base tuition rate of
        $8,040, to keep in line with the amount that Indian and Northern Affairs Canada (INAC)
        pays for federally funded students. The board also determined that an additional $2,500
        would be charged to those students requiring English as a Second Language (ESL)
        programming.

   2.   For the 2010/2011 school year, an increase of 4.3% is recommended, as well as an
        additional $400 per student fee to ensure student accident insurance for international
        students, which is not currently provided through Holy Spirit’s insurance carrier.

   3.   Secretary-Treasurer Lisa Palmarin will speak to this item.



RECOMMENDATION
That the Board of Trustees increases the base Foreign Student Tuition fee for the 2010/2011
school year to $8,415 per full-time student,

AND FURTHER, that an additional $2,580 be charged to international students requiring
additional English as a Second Language (ESL) programming,

AND FURTHER, that an additional $400 per year per student fee be charged to ensure student
accident insurance for international students.
                                                 HOLY SPIRIT CATHOLIC SCHOOLS


                                                   Memo from the Secretary-Treasurer
                                                              St. Basil Education Centre
                                                                   620 – 12 St. “B” North
                                                            Lethbridge, Alberta T1H 2L7
                                            Tel: (403) 327-9555 Fax: (403) 327-9595
                                                  email: lisa.palmarin@holyspirit.ab.ca


TO:                 Chris Smeaton, Superintendent

FROM:               Lisa Palmarin, CGA
                    Secretary-Treasurer

DATE:               February 10, 2010

RE:                 Foreign Student Tuition Rate for 2010 / 2011 Fiscal Year


The following is my recommendation for the 2010 / 2011 foreign tuition rate:


Base Tuition               $ 8,415
ESL                        $ 2,580
Total                      $10,995


This is a 4.3% increase in the 2009 / 2010 tuition rate. This increase is based on the
2009/2010 tuition rate approved by the federal government for federally funded students
followed by a 3.2% increase which accounts for the Alberta average weekly earnings
index.

In addition to the above foreign tuition, it is recommended the Board approve a $400 per
year per student fee for student accident insurance for international students.
International students are not covered by the school division’s student accident insurance
policy. However, our insurance provider offers insurance for international students. This
$400 would cover the cost of the insurance.
                                                       ACTION NO:               B.5

                                                               February 24, 2010



                        BOARD AGENDA
                         ACTION ITEM


TO:                        Board of Trustees


FROM:                      Nadine King, Board Chair


SUBJECT:                   ASBA Bylaw Amendments


ORIGINATOR:                Nadine King, Board Chair



BACKGROUND:
   1. The ASBA discusses proposed bylaw amendments at its Spring General
      Meeting, which will be held this year from June 7 to June 8, 2010. As indicated
      by the attached correspondence from Jacquie Hansen, the Chair of the ASBA’s
      Policy Development Advisory Committee, any amendments recommended by
      ASBA member boards are asked to be forwarded by March 26, 2010.

   2. Vice Chair Sandra Dufresne will speak to this item.




RECOMMENDATION
Pending board discussion
Promoting Excellence in Public Education 




                                            (Via e-mail)

                                            January 9, 2010

                                            To: All Board Chairs

                                            Dear Board Chair:

                                                            RE: CALL FOR BYLAW AMENDMENTS
                                                           (ASBA 2010 SPRING GENERAL MEETING)

                                            According to the process approved by the ASBA Board of Directors in 1999,
                                            the business of the Association is handled as follows:
                                               1. The ASBA’s annual budget, bylaw amendments, and those policies
                                                  passed by the Board of Directors in the six months preceding, and
                                                  elections (as required) are discussed at the Spring General Meetings; and
                                               2. Proposed Association policies and elections (as required) are discussed at
                                                  the Fall General Meetings.

                                            Please note that bylaw amendments will only be dealt with at the Spring
                                            General Meeting.

                                            In preparation for the 2010 Spring General Meeting, boards are asked to submit
                                            any proposed bylaw amendments directly to ASBA by March 26, 2010, by e-
                                            mail to Bobbie Garner at bgarner@asba.ab.ca. A copy of the current ASBA
                                            bylaws can be found in the ASBA Governance Handbook, which is under the
                                            “Policies  Policies & bylaws” link on the ASBA website at www.asba.ab.ca.

                                            The bylaws are the fundamental rules of the Association that define
                                            membership, officers, and the conduct of general meetings.

                                            Any submissions of proposed bylaw amendments received by ASBA will be
                                            included in the Issues, Budget & Bylaws Bulletin, along with the proposed ASBA
                                            budget for 2010-11, which will be sent to boards 60 days prior to the Spring
                                            General Meeting.




                                                                                                  1200, 9925 ‐ 109 Street    Edmonton, Alberta    T5K 2J8 
                                                                                         Phone: 1.780.482.7311    Fax: 1.780.482.5659    www.asba.ab.ca 
                                       -2-



Questions about the bylaw process may be directed to Bobbie Garner at
780.451.7130 or e-mail bgarner@asba.ab.ca.

Sincerely,

(signed & sent via email)

Jacquie Hansen
Chair, ASBA Policy Development Advisory Committee

JH:bg

cc:     Superintendents
        Secretary-Treasurers
                                                            ACTION NO:                   B.6

                                                                      February 24, 2010



                          BOARD AGENDA
                           ACTION ITEM


TO:                         Board of Trustees


FROM:                       Christopher Smeaton, Superintendent of Schools


SUBJECT:                    Bishop’s Dinner and Catholic Education Sunday Funds


ORIGINATOR:                 Nadine King, Board Chair



BACKGROUND:
   1. Attached for board review is a memorandum from Superintendent Christopher
      Smeaton regarding the use of the funds received by the division from the Bishop’s
      Dinner in October 2009 and the second collection held on Catholic Education
      Sunday in November 2009.

   2. Superintendent Christopher Smeaton will speak to this item.



RECOMMENDATION
1. That the Board of Trustees approves the disbursement of the $4500 received from the
   proceeds of the Bishop’s Dinner as follows:
       $1000.00 to St. Joseph School for the planting of large trees on east side of building
       as part of the school’s 50th Anniversary celebration.
       $500.00 to St. Paul School to provide for shrubbery around new modular.
       $1000.00 to St. Michael School as a donation to the new green playground initiative.
       $2000.00 to all division elementary schools ($200.00/school) to support the grade 4
       Science Program of Studies with resources for, “Waste and Our World.”

2. That the Board of Trustees approves the use of the $7500 received from the second
   collection on Catholic Education Sunday 2009, to be equally distributed between all
   division schools for the purchase of religious education resources.
                            HOLY SPIRIT CATHOLIC SCHOOLS

                                                                Superintendent of Schools
                                                                St. Basil Education Centre
                                                                     620 – 12 St. “B” North
                                                             Lethbridge, Alberta T1H 2L7
                                               Tel: (403) 330-4304 Fax: (403) 327-9595
                                                        email: smeatonc@holyspirit.ab.ca
TO:                Board of Trustees

FROM:              Chris Smeaton
                   Superintendent

DATE:              February 16, 2010

RE:                Bishop’s Dinner and Catholic Education Sunday donations


This memo is in response to the Board’s request to provide a recommendation for the
distribution of the following monies:
           i.  Bishop’s Dinner- $4500.00 (to be used for green initiatives)
          ii.  Catholic Education Sunday- $7500.00

   1. It is recommended that the money provided from the Bishop’s Dinner be disbursed
      as follows:
      a) $1000.00- St. Joseph School
               o Planting of large trees on east side of building as part of the 50th
                 Anniversary celebration.
      b) $500.00- St. Paul School
               o Provide for shrubbery around new modular.
      c) $1000.00- St. Michael School
               o Donation to the new green playground initiative.
      d) $2000.00- Elementary schools ($200.00/school)
               o Support the grade 4 Science Program of Studies with resources- Waste
                 and Our World.

   2. It is recommended that the money provided from the 2 nd collection during Catholic
      Education Sunday be disbursed as follows:
      a) $7500.00- All schools (divided equally)
               o Support the purchase of Religious Education resources.
                                                         ACTION NO:                   B.7

                                                                   February 24, 2010



                         BOARD AGENDA
                          ACTION ITEM


TO:                        Board of Trustees


FROM:                      Nadine King, Board Chair


SUBJECT:                  Board Strategic Priorities (2010/2011)


ORIGINATOR:                Nadine King, Board Chair



BACKGROUND:
   1. During the January 27, 2010 Regular Board Meeting, the board directed
      Superintendent Christopher Smeaton to request feedback from the division’s
      LLT and School Council Chairs regarding the Strategic Priorities presented.
      Attached for board review are the revised Board Strategic Priorities for the
      2010/2011 school year.

   2. Vice Chair Sandra Dufresne will speak to this item.




RECOMMENDATION
That the Board of Trustees approves the Board Strategic Priorities attached for the
2010/2011 school year.
                             HOLY SPIRIT CATHOLIC SCHOOLS

                                                                 Superintendent of Schools
                                                                 St. Basil Education Centre
                                                                      620 – 12 St. “B” North
                                                              Lethbridge, Alberta T1H 2L7
                                                Tel: (403) 330-4304 Fax: (403) 327-9595
                                                         email: smeatonc@holyspirit.ab.ca
TO:                 Board of Trustees

FROM:               Chris Smeaton
                    Superintendent

DATE:               February 19, 2010

RE:                 Strategic Priorities for 2010 – 2011


Preamble:

The following Strategic Priorities provides the Board with the focus required for the
development of the 2010-2013 Three Year Education Plan and the 2010-2011 Annual
Budget. It is also compliant with the regulations stipulated by Alberta Education on the
submission of these documents. The direction for these strategic priorities comes from
Board Policy 9: Role of the Superintendent
      6.1: Leads the strategic planning process, including the development of division
      goals, budget, facilities, and transportation plans and implements plans
      accordingly.

The strategic priorities of the Board of Trustees should reflect the division’s mission and
vision statements. This reflection demonstrates the commitment of the division to
maintain the high quality established thorough the mission and vision. In stating these
priorities, the Board of Trustees provides direction for the division.


Mission Statement

We are a Catholic Faith Community, dedicated to providing each student entrusted to our
care an education rooted in the Good News of Jesus Christ. Guided by the Holy Spirit, in
partnership with home, parish and society, our schools foster the growth of responsible
citizens who will live, celebrate and proclaim their faith. Our Catholic Faith is the
foundation of all that we do.


Vision Statement

Holy Spirit Catholic Schools... Christ-centered learning communities where students are
cherished and achieve their potential.
                          Holy Spirit RCSRD #4
                  Board Strategic Priorities for 2010-2011
Priority #1- Catholic Identity- Maintain a strong Catholic Christian faith culture
within our division:
       Faith formation and permeation of faith for staff and students
           Eucharistic & Liturgical Celebrations
           Retreats & Conferences
           Spiritual Development Day
           Religious Education resources
       Relationship with parishes
           Joint meetings & projects
           Collaborative opportunities
       Catholic leadership
           Learning Leadership Team
           DREC
           Student leadership opportunities
           Central support


Priority #2- Student Success- Provide a range of instructional programs and
support services that ensure all students succeed and develop their gifts:
       High Quality Teaching and Learning
           Differentiated Instruction and Assessment
           21st Century Learning
           Instructional leadership and supervision
           AISI
           Central support
       Emphasis on literacy and numeracy
           Class size and supports
           Professional Development
       Programming for all students
           Special programming
           Assistive technology
       FNMI learning
           Engaging FNMI parents and students
           Relationship building
           Central support


Priority #3- Responsive and Responsible- Ensure that the division operates in a
fiscally responsible manner and has in place the infrastructure required to ensure
equitable student access to high quality instructional programs and services:
       Balanced budget
       Maximize support to classrooms
                                                         ACTION NO:                 B.8

                                                                  February 24, 2010



                         BOARD AGENDA
                          ACTION ITEM


TO:                        Board of Trustees


FROM:                      Christopher Smeaton, Superintendent of Schools


SUBJECT:                  Pink Shirt Day (April 14, 2010)


ORIGINATOR:                Nadine King, Board Chair



BACKGROUND:
   1. Sponsored by the Boys & Girls Club of Lethbridge & District, Pink Shirt Day is
      intended to be an “opportunity for our communities to demonstrate that bullying
      is not acceptable and that we will do everything we can to eliminate bullying from
      our schools, workplaces and homes.”

   2. One method of supporting this program is to be a sponsor. By committing $250,
      the Holy Spirit Catholic School Division Logo would be printed on all of the shirts
      worn on April 14, 2010. Another method of support includes purchasing a
      number of shirts for trustees and division staff to demonstrate their support of
      this campaign.

   3. Vice Chair Sandra Dufresne will speak to this item.


RECOMMENDATION
That the Board of Trustees approves the sponsorship and purchase of Pink T-Shirts,
supporting the Boys & Girls Club of Lethbridge & District’s anti-bullying campaign on
April 14, 2010, by contributing $________.
                                          Pink Shirt Day
                                    Wednesday, April 14, 2010
                                     Invitation to Participate
Background:

In the fall of 2007, two young men became aware of a grade 9 student who had been bullied for wearing a pink
polo shirt to school. Instead of retaliating with violence, these remarkable young men went to their local dollar
store and purchased 50 pink shirts, distributing them to their high school friends the next day to wear in a show of
solidarity to the young man who is bullied.

Purpose:

Pink Shirt Day is an opportunity for our communities to demonstrate that bullying is not acceptable and that we
will do everything we can to eliminate bullying from our schools, workplaces and homes. We want to emulate the
actions of these two young men and get as many people in pink as possible so that we can make a visible impact
that bullying stops here.

How to get involved:

The long-term goal of this event is to get as many individuals, businesses and organizations to wear pink and take a
visible stand against bullying. You can get involved in the following ways:

    •    Purchasing official “Pink Shirts” for students, staff and parents (see order form)
    •    Become a sponsor:
         $250 gets your logo printed on every Pink Shirt produced for the event
    •    Plan Pink Shirt Day events in your schools from April 1st – April 14th
    •    Participate in our Open House and Media Event:
         City Hall Atrium – April 14th, 2010. The event will run from 11:00am – 7:00pm and you
         can set up a display to tell your Pink Shirt Day Story or to generate awareness about the
         types of programs you run to address the issue of bullying.
    •    Get everyone to wear pink
    •    Tell your stories to the media and share your stories with us

     To register for a sponsorship/open house or for more information, please
     contact Trever Broadhead at 403-327-6423 or trever@bgclethbridge.com
                                        Highlights from Pink Shirt Day 2009:

    •    A presentation was made to City of Lethbridge council prior to the event to request support for the
         initiative and to distribute t-shirts to the council members. FCSS City of Lethbridge also purchased 50 t-
         shirts that were distributed to city staff
    •    Boys & Girls Club hosted an Open House that was attended by more than 50 people. Open house was set
         up in a trade-show style format where 6 community agencies were able to showcase the various
         programs that they are running related to anti-bullying/anti-violence and positive relationship building.
                                                                th   th
         The following organizations participated: AADAC, 5 on 5 , Lethbridge School District #51, Lethbridge
         Family Services, Lethbridge Family Circle Association, Red Cross.
    •    Lethbridge School District #51 had several schools that ran anti-bullying activities, including: LCI, Winston
         Churchill, Lethbridge Outreach High School, Allan Watson School, Wilson Middle School, G.S. Lakie Middle
         School, Fleetwood Bawden Elementary School, Gilbert Patterson Middle School, Westminster School and
         Senator Buchanan. The School District also purchased 250 shirts for distribution which helped to raise
         awareness
    •    The School Resource Officers from the Lethbridge Regional Police Force were provided with Pink Shirts
         from the CFSA and they wore their shirts and made presentations to schools on Pink Shirt Day.
    •    We were able to present Greg Weadick, MLA Lethbridge West and Rick Casson M.P. with pink shirts and
         they expressed their support for the campaign. Greg also attended our Open House.
    •    FCSS Barons Eureka Warner purchased 320 shirts to distribute among rural schools and was very
         supportive of the campaign. They also planned, promoted and coordinated events throughout the rural
         communities of southern Alberta.

Sponsors 2009:

    •    FCSS Barons Eureka Warner
    •    FCSS City of Lethbridge
    •    SouthWest Alberta CFSA
    •    Lethbridge School District #51
    •    Canadian Tire
    •    Country 95/B93
    •    Boys & Girls Club of Lethbridge

Total number of t-shirts distributed: 1,420
                                                      Pink Shirt Day
                                                     Pre-Order Form



1405 8th Avenue North
Lethbridge, AB T1H 6N9
Tel: (403) 327-6423
Fax: (403) 327-1711

Contact Information: ______________________________________
Mailing Address for Invoicing Purposes:
           _____________________________________________
           _____________________________________________
           _____________________________________________
           Phone: ______________________________________

We are pleased to offer you Pink Shirt Partnership pricing. Shirts are only $5.00 each.
Order Deadline is February 12, 2010


                         Please fax your order to (403) 327-1711
                              Size       Quantity           Price         Balance Due
                          XXL                              x 5.00
              Adult




                          XL                               x 5.00
                          L                                x 5.00
                          M                                x 5.00
                          S                                x 5.00


                          XXL                              x 5.00
              Children




                          XL                               x 5.00
                          L                                x 5.00
                          M                                x 5.00
                          S                                x 5.00

                          Total Shirts
                                                     Total Due


Additional shirts can be purchased through our retail partners.
For more information, please visit our website at www.bgclethbridge.com
                                                         ACTION NO:                 B.9

                                                                  February 24, 2010



                         BOARD AGENDA
                          ACTION ITEM


TO:                        Board of Trustees


FROM:                      Nadine King, Board Chair


SUBJECT:                  Awareness Campaign for Catholic Rights


ORIGINATOR:                Nadine King, Board Chair



BACKGROUND:
   1. Attached for board information is information from the Alberta Catholic School
      Trustees’ Association (ACSTA) website regarding the necessity of Catholics to
      declare that their tax dollars support Catholic Schools, in order to maintain their
      constitutional right to have their children access Catholic education.

   2. As a result, it is recommended that an annual awareness campaign be
      developed requesting that Catholic stakeholders ensure that their tax dollars
      support Catholic education.

   3. Trustee Chris Spearman will speak to this item.


RECOMMENDATION
That the Board of Trustees directs the Superintendent of Schools to develop a strategic
plan to highlight the importance of Catholic rights to education,

AND FURTHER, that this advocacy for Catholic education be included in the annual
board work plan.
Your Catholic taxes for your Catholic schools                                                                     Page 1 of 2



 February 16, 2010




Who We Are

Resources
                     Your Catholic taxes for your Catholic schools
Conferences          Education property tax provides an integral connection between Catholic school boards and
                     their electors.
Publications

Member Services           Alberta Catholic Separate School Constitutional Right To A Taxation Assessment Base,
                                 A paper on education property tax by ACSTA legal counsel, Kevin Feehan.

                     Protecting our schools

                     Catholic schools fulfill an essential element in the mission of the Church, by offering formation of the
                     whole person - academically, physically, socially and spiritually. In providing this formation, Catholic
                     school boards have a commitment to ensuring a strong connection with Catholic electors in their
                     communities.

                     Catholic education is funded through education property taxes, grants and general provincial revenue.
                     However, in the fall of 2005, a bill introduced in the Alberta Legislature to eliminate the education
                     property tax raised concerns for Catholic school boards. The bill did not make it further than First
                     Reading, but gained highly-publicized support from prominent individuals, as well as the provincial
                     associations representing many of your locally elected town, county, municipal and city councils. With
                     such support it is likely that the issue will rise again.

                     As a Catholic elector, you need to be aware of your right to support your Catholic schools through
                     your property taxes. The Alberta Catholic School Trustees' Association (ACSTA) firmly believes that
                     the education property tax provides a vital connection between Catholic separate school boards and
                     you, their electors. Catholic boards requisition municipalities for education property taxes and do so
                     for sound sociological, denominational and political reasons. When this discussion reaches your local
                     community, speak out for your faith-based schools and your right to support them with your local
                     taxes.




                     3 Critical reasons why Catholic separate boards requisition municipalities for education taxes:

                       1. It recognizes and affirms the constitutional right of Catholic separate school boards to
                          requisition municipalities for education taxes.

                       2. Taxation is a vital connection between school boards and their electors. It serves as a means
                          of accountability for school trustees to provide quality education to those in their local
                          communities, including those without school-aged children.

                       3. It provides a stable source of funding for public education and allows for a public declaration of
                          support by electors for Catholic education.




                     Declare your support

                     Taxes declared in support of the Catholic separate school district in your municipality benefit your
                     children. The Constitution Acts of Canada and the Alberta School Act stipulate that individuals who
                     are Catholic must direct their education taxes to Catholic separate school boards where they exist. If
                     a property is jointly owned by two or more individuals of different denominations or faiths, the
                     individuals must direct their taxes to the school boards in proportion to their ownership.

                     To ensure your property taxes are supporting your Catholic separate school, you must declare your




mhtml:file://F:\USERS\GatnerA\Board of Trustees\2009 2010 Board Meeting Agenda Pa... 16/02/2010
Your Catholic taxes for your Catholic schools                                                                  Page 2 of 2



                    school support as "separate" on your annual property assessment notice and tax bill. If a declaration
                    of school support is not filed by a property owner, the property assessment and tax bills show the
                    school support going to the public school district. *

                    If your support designation is incorrect, it should be corrected by completing and submitting a School
                    Support Declaration form, obtained from your local city, town or municipal office. A change in school
                    support does not take effect until the following calendar year. You may also contact ACSTA at (780)
                    484-6209 or admin@acsta.ab.ca and we will assist you in contacting your local Catholic school
                    district for more information.

                    *For Greater St. Albert CRD and St. Paul ERD, Catholic support is designated "public."




                    ACSTA

                    The Alberta Catholic School Trustees' Association (ACSTA) values the right of Catholic separate
                    boards to requisition against the education property tax assessment base. This is an essential
                    operation of Catholic separate boards and a vital link to their electors.

                    ACSTA represents all Catholic separate, Catholic public and Catholic francophone school boards and
                    corporations in Alberta and the Northwest Territories. Our Catholic districts educate more than
                    127,000 students, about a third of the student population in Alberta and the Northwest Territories. We
                    support the collaboration of family, school and parish

                    in working to preserve and enhance the rights of Catholics to education based on the Gospel of Jesus
                    Christ.

                                                    Download the      Taxation Brochure




                    More information...




mhtml:file://F:\USERS\GatnerA\Board of Trustees\2009 2010 Board Meeting Agenda Pa... 16/02/2010
                                                     ACTION NO:              B.10

                                                               February 24, 2010



                        BOARD AGENDA
                         ACTION ITEM


TO:                       Board of Trustees


FROM:                     Christopher Smeaton, Superintendent of Schools


SUBJECT:                 Southern Alberta Learning Resource Consortium (SALRC)


ORIGINATOR:               Nadine King, Board Chair



BACKGROUND:
   1. Attached for board review is a memorandum from Superintendent Christopher
      Smeaton regarding a recent request from the SALRC to reconsider the division’s
      decision to terminate is membership with the consortium at the end of the
      2009/2010 school year.

   2. Superintendent Christopher Smeaton will speak to this item.




RECOMMENDATION
That the Board of Trustees continue with plans to terminate membership in the
Southern Alberta Learning Resource Consortium (SALRC) at the end of the 2009/2010
school year, as previously supported.
                            HOLY SPIRIT CATHOLIC SCHOOLS

                                                               Superintendent of Schools
                                                               St. Basil Education Centre
                                                                    620 – 12 St. “B” North
                                                            Lethbridge, Alberta T1H 2L7
                                              Tel: (403) 330-4304 Fax: (403) 327-9595
                                                       email: smeatonc@holyspirit.ab.ca
TO:                Board of Trustees

FROM:              Chris Smeaton
                   Superintendent

DATE:              February 19, 2010

RE:                SALRC


At the regular board meeting on April 22, 2009, the Board of Trustees voted to withdraw
from membership of the Southern Alberta Learning Resource Consortium. The decision
was made through consultation with the Learning Leadership Team and was
communicated for termination at the end of the 2009/2010 school year.

SALRC has requested all boards to consider a proposal to reorganize and therefore
rescind the termination motion. Based on consultation with CASSIX and our own Learning
Leadership Team the following recommendation is provided.

That the Board of Trustees continue with plans to terminate membership in SALRC
at the end of the 2009/2010 school year as previously supported.
                                                         PR NO:                     C.1

                                                                  February 24, 2010




                         BOARD AGENDA
                         POLICY REVIEW

TO:                        Board of Trustees


FROM:                      Nadine King, Board Chair


SUBJECT:                  Policy 11: Staff Code of Conduct


ORIGINATOR:                Nadine King, Board Chair




BACKGROUND:
   1. Policy 11:Staff Code of Conduct is brought forward for board review and
      discussion with respect to the need to revise or modify, if required.

   2. A copy of the board’s Mission, Vision, and Values is attached with this policy. All
      policy review should be conducted on the basis of how each reflects the
      statements made in the board’s mission, vision, and values.

   3. The board will find attached a Policy Review Template, which will facilitate the
      board’s thorough review of this policy.




RECOMMENDATION
That the Board of Trustees considers the enclosed information in establishing its review
of Policy 11: Staff Code of Conduct.
ARTICULATING OUR PURPOSE
                         Holy Spirit Catholic Schools Mission Statement

    We are a Catholic Faith Community,
dedicated to providing each student
entrusted to our care
with an education rooted in the Good
News of Jesus Christ.

          Guided by the Holy Spirit,
in partnership with home, parish and society,
 our schools foster the growth of responsible
                     citizens
  who will live, celebrate and proclaim their
                      faith.

 Our Catholic Faith is the foundation of all
               that we do.



                                                     The Vision of Holy Spirit Catholic Schools



                                                        Holy Spirit Catholic Schools….
                                                      Christ-centered learning communities
                                                    where students are *cherished and achieve
                                                                  their potential.

                                                    *cher-ish vt 1. to cling to the idea of; 2. to hold
                                                    dear; 3. to protect and foster
 We Value               Our Core Commitments to the Value


ALL GOD’S        We nurture the inherent spiritual, moral, intellectual, social,
CHILDREN         creative, physical, and emotional giftedness of everyone in our
                 communities.
                 We honour diversity.
                 Our schools provide a welcoming safe and accepting
                 sanctuary.

EXCELLENCE IN    We provide opportunities for each and every student to
LEARNING         discover and become the person God created him/her to be. If
                 something doesn’t work, we will try something else.
                 We support and encourage the continued professional growth
                 of all staff.
                 We support and encourage Professional Learning
                 Communities in all of our schools.

SACRAMENTALITY   We see God and the wonder of His work in everything we do
                 and in all the people we encounter.
                 As disciples of God, we model Christ to the world.
                 We celebrate the presence of God through prayer, liturgy and
                 symbols of our faith.
                 We practice Christian fellowship.
                 We promote and practice social justice.

OUR              We share the responsibility of education with our students,
COLLABORATIVE    parents, teachers and the parish community.
COMMUNITY        We encourage and appreciate the active involvement of all
                 who share in the mission of educating students in our schools.

MINISTRY         We employ people who share our commitment to our Catholic
                 faith and the promotion of Gospel values so that our schools
                 provide living witness to Jesus Christ.
                 We actively participate in the mission of the Church.
                 We provide opportunities for faith development.
                 We encourage and support the constitutional right to Catholic
                 education.

STEWARDSHIP      We respect and protect God’s creation.
                 We ensure that our resources and efforts best serve the
                 educational needs of all our students.
                 We are accountable to our supporters and will operate in a
                 fiscally responsible manner.
                 We ensure that decisions are both fact and policy-based.
                 We support and provide processes which promote fair and
                 objective decision-making.
                 We communicate in an open and transparent manner.
                 We are receptive to our stakeholders.
                                 Policy Review Template
                               Source Document: Policy 8: Policy Making



Policy under review: Policy 11: Staff Code of Conduct

              Date: February 24, 2010

Upon review, does this policy require amendment?            Yes          No


Nature of/reason for amendment?
           As a Catholic School Division, our staff code of conduct policy must
           address our expectations from a faith perspective. The amendment
           suggested, articulates our intent to be an example of and witness to our
           Catholic faith.
           Also, it is recommended that Appendix A for Policy 11, and any
           references therein, be removed from this section and placed in a more
           clearly accessible location on the division website.


Other implications or considerations?
           That the organizational chart for the division be placed on the division
           website in another prominent location.
POLICY 11
                                                                         Revised: September 26, 2007
                                                                                  November 26, 2008



                               STAFF CODE OF CONDUCT
A positive learning environment where employees are unencumbered in performing their duties
for the benefit of students is a prerequisite to an effective school system. Respect for self and
others, contributing to the common good, accepting accountability for one’s own actions, seeking
and granting forgiveness, acting morally and legally as a person formed in the Catholic tradition,
and the promotion of self-discipline are behaviours integral to fulfilling the mission of Holy Spirit
Catholic Schools. Since Catholic schools exist to affirm the growth and worth of people, and
model for students’ social and human relationships that will fulfill this outcome, a standard for the
code of conduct of employees is of utmost importance.

It is from this foundation that a distinctive vision of the call for desired behaviours of employees
within our Catholic schools develops and emerges. As Pope John Paul II reminds us:

  Community is at the heart of all Catholic education, not simply as a concept to be taught,
  but a reality to be lived. (To Teach as Jesus Did, 1972, #23)

To this end, everyone employed within the Holy Spirit Catholic School Division has the
responsibility to:

    1. Convey through word and action respect for the legitimate actions and responsibilities of
       students, parents, teachers, support / maintenance staff, trustees, and all other
       employees.

    2. Understand the organizational structure (see appendix) of the school division, the
       rationale for inherent authority within this structure, and communication and actions that
       are necessary to preserve its purpose.

    3. Act within the protocol of the school division’s annually updated Communication Plan.

    4. Exhibit professional behaviour by showing positive examples of preparedness,
       communication, punctuality, attendance, language, and appearance.

    5. Maintain a safe and healthy environment for all, free from harassment, intimidation,
       bullying, substance abuse, and / or violence, and free from bias and discrimination.

    6. Act within the employment standards prescribed by legislation, contracts of employment,
       affiliated professional associations, and the divisional policy / administrative procedure
       framework.

    7. Conduct oneself so as to sustain a positive and hopeful view of the work of others, so as
       to further the greater objective of employees being unencumbered in the pursuit of their
       goals, roles, and responsibilities.


Legal Reference:   Section 6l, School Act
POLICY 11 – Appendix A


                                HOLY SPIRIT ROMAN CATHOLIC
                              SEPARATE REGIONAL DIVISION NO. 4
                                  ORGANIZATIONAL CHART

      Holy Spirit Roman Catholic Separate Regional Division No. 4 Organization Chart


                                                             Board of Trustees




                                                       Superintendent of Schools
                                                                                                    Executive
                                                         Instruction, Student Needs,
                                                                                                 Assistant to the
                                                                 Governance,
                                                                                                 Superintendent
                                                            Overall Accountability




                                                         Deputy Superintendent
                                                         of Schools / Corporate                             Human Resource
                                                               Secretary                                      Coordinator
                                                         Finance, Facilities and Staff

                                                                                                           (0.5) Benefits Assistant




 Associate Superintendent of                                                                  Treasurer                   Associate Superintendent of
                                      Associate Superintendent of                                                              Learning Services
      Student Services                                                                     Financial Services
    Report to Board on Student
                                      Mission and Support Services                                                         AISI, C/I, AERR, SIS, Learning
                                                                                         (Financial Statments,
 Services, Resolve Student Issues,                                                         Budget, Accounts                 Results, Reports to Board on
                                                                  Support
  Emergency Preparedness/Threat          Mission                                            Payable, Payroll)              Schools and Intervention Plans
                                                                 Services:
   Assessment/Crisis Intervention       Services:
                                                              Reports to Board
                                         Religious
                                                                 on Facility
                                       Education,                                        Business Services                        Learning Services
                                                                  Planning/
          Student Services           Permeation with                                      (4.0 Positions)                          (4.5 Positions)
                                                              Implementation,
          (5.0+ Positions)                Intent                                       (2.0) Payroll Assistants            (1.0) C oordinator of Technology
                                                               Transportation
 (1.0)Psychologist                                                                     (1.0) Accounts Payable              (2.0) ICT Services
 (2.0) SLP                                                                             (1.0) Business C oordinator         (0.5) FSL C oordinator
 (1.0) ECS                                                                                                                 (1.0) Learning Services Support
 (1.0)Student Services Assistant      Mission and Support Services                                                         Specialist
 Family School Liaison Officers              (2.5 Positions)
 ABC Program Staff
                                     (1.0) Plant C oordinator Facilities
 CARE Program Staff
                                     (0.5) C oordinator of FNMI
                                     (0.5) Transportation
                                     (0.5) Administrative Assistant
                                     (From Reception)

                                                                                                                              Modified: August 28, 2007
                                                            WITH RECOMMENDED CHANGES

POLICY 11
                                                                       Last Revised: February24, 2010



                               STAFF CODE OF CONDUCT
A positive learning environment where employees are unencumbered in performing their duties
for the benefit of students is a prerequisite to an effective school system. Respect for self and
others, contributing to the common good, accepting accountability for one’s own actions, seeking
and granting forgiveness, acting morally and legally as a person formed in the Catholic tradition,
and the promotion of self-discipline are behaviours integral to fulfilling the mission of Holy Spirit
Catholic Schools. Catholic schools are mandated to provide to their students a fully-permeated
Catholic education that is Christ-centred, an instrument of the Catholic Church, dedicated to
development of the student as a whole person, mentally, physically and spiritually. Since Catholic
schools exist to affirm the growth and worth of people, and model for students’ social and human
relationships that will fulfill this outcome, a standard for the code of conduct of employees is of
utmost importance.

It is from this foundation that a distinctive vision of the call for desired behaviours of employees
within our Catholic schools develops and emerges. As Pope John Paul II reminds us:

  Community is at the heart of all Catholic education, not simply as a concept to be taught,
  but a reality to be lived. (To Teach as Jesus Did, 1972, #23)

To this end, everyone employed within the Holy Spirit Catholic School Division has the
responsibility to:

    1. Convey through word and action respect for the legitimate actions and responsibilities of
       students, parents, teachers, support / maintenance staff, trustees, administrators, and all
       other employees.

    2. Understand the organizational structure (see appendix) of the school division, the
       rationale for inherent authority within this structure, and communication and actions that
       are necessary to preserve its purpose.

    3. Act within the protocol of the school division’s annually updated Communication Plan.

    4. Exhibit professional behaviour by showing positive examples of preparedness,
       communication, punctuality, attendance, language, and appearance.

    5. Maintain a safe and healthy environment for all, free from harassment, intimidation,
       bullying, substance abuse, and / or violence, and free from bias and discrimination.

    6. Act within the employment standards prescribed by legislation, contracts of employment,
       affiliated professional associations, and the divisional policy / administrative procedure
       framework.

    7. Conduct oneself so as to sustain a positive and hopeful view of the work of others, so as
       to further the greater objective of employees being unencumbered in the pursuit of their
       goals, roles, and responsibilities.

    8. Be an example of, and witness to, the theology, philosophy, values, and practices of the
       Catholic Church.

Legal Reference:   Section 6l, School Act
                                                                                     WITH RECOMMENDED CHANGES


POLICY 11 – Appendix A


                                HOLY SPIRIT ROMAN CATHOLIC
                              SEPARATE REGIONAL DIVISION NO. 4
                                  ORGANIZATIONAL CHART

      Holy Spirit Roman Catholic Separate Regional Division No. 4 Organization Chart


                                                             Board of Trustees




                                                       Superintendent of Schools
                                                                                                    Executive
                                                         Instruction, Student Needs,
                                                                                                 Assistant to the
                                                                 Governance,
                                                                                                 Superintendent
                                                            Overall Accountability




                                                         Deputy Superintendent
                                                         of Schools / Corporate                             Human Resource
                                                               Secretary                                      Coordinator
                                                         Finance, Facilities and Staff

                                                                                                           (0.5) Benefits Assistant




 Associate Superintendent of                                                                  Treasurer                   Associate Superintendent of
                                      Associate Superintendent of                                                              Learning Services
      Student Services                                                                     Financial Services
    Report to Board on Student
                                      Mission and Support Services                                                         AISI, C/I, AERR, SIS, Learning
                                                                                         (Financial Statments,
 Services, Resolve Student Issues,                                                         Budget, Accounts                 Results, Reports to Board on
                                                                  Support
  Emergency Preparedness/Threat          Mission                                            Payable, Payroll)              Schools and Intervention Plans
                                                                 Services:
   Assessment/Crisis Intervention       Services:
                                                              Reports to Board
                                         Religious
                                                                 on Facility
                                       Education,                                        Business Services                        Learning Services
                                                                  Planning/
          Student Services           Permeation with                                      (4.0 Positions)                          (4.5 Positions)
                                                              Implementation,
          (5.0+ Positions)                Intent                                       (2.0) Payroll Assistants            (1.0) C oordinator of Technology
                                                               Transportation
 (1.0)Psychologist                                                                     (1.0) Accounts Payable              (2.0) ICT Services
 (2.0) SLP                                                                             (1.0) Business C oordinator         (0.5) FSL C oordinator
 (1.0) ECS                                                                                                                 (1.0) Learning Services Support
 (1.0)Student Services Assistant      Mission and Support Services                                                         Specialist
 Family School Liaison Officers              (2.5 Positions)
 ABC Program Staff
                                     (1.0) Plant C oordinator Facilities
 CARE Program Staff
                                     (0.5) C oordinator of FNMI
                                     (0.5) Transportation
                                     (0.5) Administrative Assistant
                                     (From Reception)

                                                                                                                              Modified: August 28, 2007
                                                        PR NO:                     C.2

                                                                 February 24, 2010




                         BOARD AGENDA
                         POLICY REVIEW

TO:                        Board of Trustees


FROM:                      Nadine King, Board Chair


SUBJECT:                  Policy 19: Nepotism


ORIGINATOR:                Nadine King, Board Chair




BACKGROUND:
   1. Policy 19: Nepotism is brought forward for board review and discussion with
      respect to the need to revise or modify, if required.

   2. The board will find attached a Policy Review Template, which will facilitate the
      board’s thorough review of this policy.




RECOMMENDATION
That the Board of Trustees considers the enclosed information in establishing its review
of Policy 19: Nepotism.
                                Policy Review Template
                              Source Document: Policy 8: Policy Making



Policy under review: Policy 19: Nepotism

              Date: February 24, 2010

Upon review, does this policy require amendment?             Yes        No



Nature of/reason for amendment?
           To ensure that this policy is clearly interpreted to all within the Holy Spirit
           School Division, it is recommended that the word “trustee” be inserted
           into clauses 3 and 7. This amendment would further protect trustees from
           potential or perceived conflict of interest allegations.



Other implications or considerations?
POLICY 19
                                                                                      Added November 26, 2008




                                             NEPOTISM
All trustees and employees shall be cognizant of standards relevant to “nepotism” within the workplace,
and engage in leadership practices and communication so that conflicts inherent with this concept may be
alleviated. Such standards are outlined further within this document.

   1. It is the intention of the board to regulate employment in such a manner as to avoid potential
      favouritism or conflict of interest that may occur between employees who are related to one
      another.

   2. Relatives for the purpose of this policy are defined as:

        2.1     Spouse — husband, wife.

        2.2     Children — daughter, son, foster or step children, daughter-in-law, son-in-law.

        2.3     Parents — father, mother, parent-in-law, grandparents, grandparent of spouse.

        2.4     Brothers or sisters — brother-in-law or sister-in-law.


    3. A relative of an employee may work in the division provided that there is not an opportunity to
       exercise favouritism or there is no conflict of interest present for the employees involved.

    4. An employee is prohibited from being in the direct supervision of a relative where the supervisor
       can make decisions unilaterally in areas such as:

        4.1     Assignment of duties.

        4.2     Approval of requisitions.

        4.3     Determination of salary or wage levels.

        4.4     Completion of evaluation of performance reports.

        4.5     Decisions about promotion, retention, transfer, or termination.


    5. Relatives cannot participate in the recruitment or selection process.

    6. In the event a selection committee makes a choice of a candidate for a position that may be
       viewed as being in violation of this policy, the committee shall advise the board and provide all of
       the pertinent information and the board will make a determination.

    7. Employees must bring to the board’s attention any potential conflicts of interests prior to entering
       into any agreements.
8. When through hiring, marriage, transfer or promotion, a conflict of interest situation is considered
   by the board to exist, an alternative place of work in the school system (as soon as one is
   available), shall be determined, normally, for the non-supervising employee and a transfer will
   take place.

    If it can be anticipated in advance, that the hiring, marriage, promotion or transfer of an employee
    will result in a conflict of interest or favouritism potential for another employee he/she would
    supervise, the “supervised” employee shall be advised of the necessity for him/her to assume
    another position in the system, such that would eliminate the conflict of interest or favouritism
    situation.

9. Short-term replacement or temporary employment from an approved substitute employee list that
   involves a family member will not be considered to create a conflict of interest according to this
   policy.
                                                                   WITH RECOMMENDED CHANGES


POLICY 19
                                                                                      Added November 26, 2008




                                             NEPOTISM
All trustees and employees shall be cognizant of standards relevant to “nepotism” within the workplace,
and engage in leadership practices and communication so that conflicts inherent with this concept may be
alleviated. Such standards are outlined further within this document.

   1. It is the intention of the board to regulate employment in such a manner as to avoid potential
      favouritism or conflict of interest that may occur between employees who are related to one
      another.

   2. Relatives for the purpose of this policy are defined as:

        2.1     Spouse — husband, wife.

        2.2     Children — daughter, son, foster or step children, daughter-in-law, son-in-law.

        2.3     Parents — father, mother, parent-in-law, grandparents, grandparent of spouse.

        2.4     Brothers or sisters — brother-in-law or sister-in-law.


    3. A relative of an employee or trustee may work in the division provided that there is not an
       opportunity to exercise favouritism or there is no conflict of interest present for the employees or
       trustee involved.

    4. An employee is prohibited from being in the direct supervision of a relative where the supervisor
       can make decisions unilaterally in areas such as:

        4.1     Assignment of duties.

        4.2     Approval of requisitions.

        4.3     Determination of salary or wage levels.

        4.4     Completion of evaluation of performance reports.

        4.5     Decisions about promotion, retention, transfer, or termination.


    5. Relatives cannot participate in the recruitment or selection process.

    6. In the event a selection committee makes a choice of a candidate for a position that may be
       viewed as being in violation of this policy, the committee shall advise the board and provide all of
       the pertinent information and the board will make a determination.

    7. Employees and trustees must bring to the board’s attention any potential conflicts of interests
       prior to entering into any agreements.
                                                               WITH RECOMMENDED CHANGES



8. When through hiring, marriage, transfer or promotion, a conflict of interest situation is considered
   by the board to exist, an alternative place of work in the school system (as soon as one is
   available), shall be determined, normally, for the non-supervising employee and a transfer will
   take place.

    If it can be anticipated in advance, that the hiring, marriage, promotion or transfer of an employee
    will result in a conflict of interest or favouritism potential for another employee he/she would
    supervise, the “supervised” employee shall be advised of the necessity for him/her to assume
    another position in the system, such that would eliminate the conflict of interest or favouritism
    situation.

9. Short-term replacement or temporary employment from an approved substitute employee list that
   involves a family member will not be considered to create a conflict of interest according to this
   policy.
                                                   REPORT NO:               D.1

                                                            February 24, 2010



                      BOARD AGENDA
                         REPORT


TO:                     Board of Trustees


FROM:                   Nadine King, Board Chair


SUBJECT:                Board Chair’s Report




BACKGROUND:
  1. Attached for trustee information is the Board Chair’s Report, which includes
     board correspondence, planning and events, and recent activity.




RECOMMENDATION
That the Board of Trustees receives and files the Board Chair’s Report for
February 24, 2010.
                           HOLY SPIRIT CATHOLIC SCHOOLS
                                 Board Chair’s Report
February 24, 2010

Advocacy and Governance:
Meetings, business letters, reports and press releases generated:
     Attended various BELRA Award Lunches throughout January and February, 2010.
     February 1, 2010 – Received a letter from MLA Greg Weadick in regards to our recent
      letter to Minister Hancock. He has requested an opportunity to meet in order to be updated
      about key issues facing the division.
     February 1, 2010 – Received a letter of appreciation from MLA Broyce Jacobs in response
      to our letter congratulating him on his recent appointment as Parliamentary Assistant for
      the Minister of Agriculture and Rural Development.
     February 3, 2010 – Received a letter from Lethbridge School District No. 51 Board Chair,
      Mr. Gary Bartlett, thanking us for hosting the meeting between our two divisions and
      suggesting another meeting after the coming October 2010 School Board Elections.
     February 3, 2010 – Received the copy of correspondence between Lethbridge School
      District No. 51 Board Chair, Mr. Gary Bartlett and Lethbridge Mayor Bob Tarleck
      regarding the potential location of a twin ice area in west Lethbridge.
     February 4, 2010 - Attended a phone conference with the Minister of Education regarding
      the results of the arbitration between the ATA and the Government of Alberta.
     February 9, 2010 - Attended a phone conference with the Minister of Education regarding
      the provincial budget.
     February 12, 2010 – Sent invitation to our parish priests inviting them to attend Blueprints.
     February 17, 2010 - Board working session.


Other:
Dates to remember:
     BELRA Award Lunches:
           o   February 25, 2010 – St. Francis/CARE
           o   March 1, 2010 – St. Joseph
           o   March 3, 2010 – Children of St. Martha
           o   March 11, 2010 – Our Lady of the Assumption
     March 10, 2010 – meeting with Palliser Regional Division No. 26’s Board of Trustees at 5:30 p.m.
      at the St. Basil Catholic Education Centre.
     CSBA Congress – July 7-9, 2010 in St. John’s, Newfoundland.
     CCSTA Annual General Meeting – June 3-5, 2010 in Ottawa, Ontario.
                                                        REPORT NO:              D.2

                                                                February 24, 2010



                          BOARD AGENDA
                             REPORT


TO:                         Board of Trustees


FROM:                       Terry O'Donnell, Board Representative


SUBJECT:                    ACSTA Report




BACKGROUND:
      1. There is no ACSTA Report for the February 24, 2010 Regular Board Meeting.




RECOMMENDATION
n/a
                                                    REPORT NO:               D.3

                                                             February 24, 2010



                      BOARD AGENDA
                         REPORT


TO:                     Board of Trustees


FROM:                   Bob Spitzig, Board Representative


SUBJECT:                ASBA Zone 6 Report




BACKGROUND:
  1. Trustee Bob Spitzig, board representative to the ASBA Zone 6, will provide a
     verbal report to the board with respect to recent committee business, events,
     and activities.




RECOMMENDATION
That the Board of Trustees receives and files the ASBA Zone 6 Report for
February 24, 2010.
                                                      REPORT NO:               D.4

                                                              February 24, 2010



                       BOARD AGENDA
                          REPORT


TO:                      Board of Trustees


FROM:                    Chris Spearman, Board Representative


SUBJECT:                 West Lethbridge Steering Committee Report




BACKGROUND:
   1. Trustee Chris Spearman, board representative to the West Lethbridge Steering
      Committee, will provide a report to the board with respect to recent committee
      business, events, and activities.




RECOMMENDATION
That the Board of Trustees receives and files the West Lethbridge Steering Committee
Report for February 24, 2010.
                                WEST LETHBRIDGE CENTRE
                                  STEERING COMMITTEE
                                 Thursday, January 21, 2010
                                    7:30 a.m. – 9:00 a.m.
                                        Culver Room

In Attendance:
       Lea Switzer, Trustee, School District 51 Board, Chair
       Barry Litun, Superintendent, School District 51                            Next Meeting
       Chris Smeaton, Superintendent, Holy Spirit
       Chris Spearman, Board Trustee, Holy Spirit                       Thursday, February 11, 2010
       Todd Gnissios, Director and CEO, Leth. Public Library            7:30 a.m. – 9:00 a.m.
       Caryl Nelson-Fitzpatrick, Chair, LPL Board                       Culver Room
       Alderman Rajko Dodic
       Kathy Hopkins, Community Services Director
       Bary Beck, Director of Planning and Development
       Irene McDonnell, Committee Assistant

Regrets:
      Nicole Mitton, Communications

                                                                                            ACTION
1.0   APPROVAL OF THE AGENDA

      C. SPEARMAN:

             THAT the agenda be approved as circulated.
                                                                     ------------CARRIED

2.0   APPROVAL OF THE MINUTES OF DECEMBER 17, 2009

      R. DODIC:

         THAT the minutes of the West Lethbridge Centre Steering Committee
       dated December 17, 2009 be approved as circulated.
                                                               ------------CARRIED

3.0   BUSINESS ARISING

       3.1      Leasing Guidelines for The Crossings Branch Library

                The Library is in negotiations with local agencies for an adult education
                component. The agencies are seeking the funding and Todd will not
                have further information until the end of March.

      3.2       Preliminary Invitation List for the Grand Opening

                Nicole was unable to attend today but provided a report from the
                Communications Sub Committee meeting held December 17, 2009. A
                “save the date” letter was sent out to several Ministers and MLA’s in
                December. The next major milestones will be the move-in dates.
                                                        West Lethbridge Centre Steering Committee
                                                                                Minutes 2010/01/21
                                                                                           Page 2

                                                                                             ACTION
                 Barry suggested that the Committee brainstorm a preliminary invitation
                list as letters have only been sent to government officials so far. The
                names suggested :
                       Betty Gray, Executive Director, School Technology Labs
                       Ward Bros. and their sub contractors
                       Architects
                       Premier Ed Stelmach
                       Library – leadership donors
                       President of the U of L - Bill Cade and Michael Mahon (July 1)
                       President of the Lethbridge College
                       Rick Casson
                       Clint Dunford

                Kathy offered to look back through the history of the project and
                                                                                         Kathy
                generate a list of names of people that have been involved through the
                                                                                         Partners
                nine years of working on this project. Partners will also email names to
                Kathy.

                The invitees will initially receive a save the date letter and then a more
                formal invitation will be sent. A letter will also be sent out the new
                Ministers, Hector Goudreau, Minister of Municipal Affairs and Ray
                Danyluk, Minister of Infrastructure.

4.0   UPDATE FROM THE PARTNERS

      Library
                Fundraising is moving ahead with more leadership pledges onboard. The
                campaign is approaching 50% of its total but has not been without
                challenges.
                City Council provided some extra funding for equipment which was
                appreciated.
                A partnership opportunity with a service group is looking positive and if
                successful is something the community could see for many years.
                Both tenders are moving forward through the procurement process.
                All books and materials have been ordered. It is expected to take up to a
                year to process all of the material.

      City of Lethbridge
              The contract for the hard and soft landscaping in front of the buildings was
              awarded in December. The prime work is being done by Bos Sod and is a
              combined contract with the completion of the storm water pond.
              Work will commence May 1.

      District 51
               The head secretary and head caretaker have been hired from within.
               Clark Bosch is meeting individually with Grade 8 classes at G.S. Lakie.
               The first week in February open houses will be held for all high schools
               and February 3 is the parent meeting for Chinook High School.
               A letter will go out to all Grade 8 students inviting them to an initial
               orientation. A similar letter will go out to 9, 10 and 11 students as a
               number of them will be registering at the new school.
               The plan is to have all students registered by the end of the second week
                                                     West Lethbridge Centre Steering Committee
                                                                             Minutes 2010/01/21
                                                                                        Page 3

             in February.                                                                ACTION
             The Coordinator of Purchasing presented a 58-page, double-sided,
             document to a recent leadership meeting which was the listing of
             equipment and supplies for the new school totaling $2.1 Million.

      Holy Spirit
             A new Associate Principal has been hired; Chris Larue will start February
             1. His office will be located at the CCH east campus but adds a fourth
             administrator to assist with the operations of the west campus.
             Ordering of equipment and supplies is underway.
             With the concept of one school, two campuses students will be able to
             take classes at both schools so staffing won’t be quite as difficult.
             However, decisions will have to be made about who will be located there
             as well as secretarial staff, administrative assistant staff, etc.
             All educators are anxious to see what the Provincial budget will bring on
             February 9.

5.0   UPDATE FROM THE MANAGEMENT COMMITTEE

      Bary Beck provided the report (a copy will be forwarded with the minutes).

      Condominium Plan and Bylaws
         The condo bylaws are now completed however were just received
         yesterday so the Management Committee will do a final review.

      Joint Use Agreement
          Work on the JUA is progressing and should be completed fairly soon with
          just a few items to clarify.

      Lighting
          Lighting has been installed along the roadway and should be operational
          by the end of February.

      Bary distributed copies of a letter from Ward Bros with details of move in
      dates for all partners which are firm and not subject to change.

      With the landscaping beginning May 1, the site will still be a construction zone
      so the Management Committee will be addressing access as the move in
      begins. There are also fire safety issues and contract obligations to ensure
      that all conditions are satisfied. A meeting is scheduled next week with the
      Safety Codes Manager to start coordinating the move in from a safety codes
      perspective.

6.0   COMMUNICATION

      No further business was presented.

7.0   KEY POINTS FOR THE ANNUAL REPORT
         Holy Spirit hired an additional Associate Principal which will provide a
         fourth administrator for CCH east and west campuses.
         Staffing started at Chinook High School and materials have been ordered.
         Ward Bros submitted a letter with final move in dates for all partners.
                                                   West Lethbridge Centre Steering Committee
                                                                           Minutes 2010/01/21
                                                                                      Page 4

                                                                                      ACTION
8.0    OTHER BUSINESS

       No further business was presented.

9.0    NEXT MEETINGS

       The next meeting will be held on Thursday, February 11, 2010 at 7:30 a.m. in
       the Culver Room.

           March 18, 2010 – Culver             May 20, 2010 – Culver
           April 22, 2010 - Culver             June 17, 2010 – Culver

10.0   ADJOURNMENT

       The meeting adjourned at 8:15 a.m.
                                                                              West Lethbridge Centre
                                                                          Steering Committee Meeting
                                                                                    February 10, 2010
                                                                                              Item 5.0


             WEST LETHBRIDGE CENTRE MANAGEMENT COMMITTEE
                             UPDATE REPORT
                              February 11, 2010

The following items were discussed since the last update report:

CONDOMINIUM PLAN AND BYLAWS
The condominium plan and bylaws will be based upon 3 bare land condominium unit model. A
final draft was delivered yesterday to Management Committee members. Some minor revisions
are being made.

The Management Committee will begin working on the Mechanical Plant Service Agreement. It
is understood that Alberta Infrastructure/Auditors are satisfied as to Ownership requirements if
this agreement includes wording regarding guaranteed access (All owners have access to their
equipment).

JOINT USE/OPERATING AGREEMENT

Work has begun on the Joint Use Agreement and is proceeding quickly.

MOVING IN
The Management committee has begun planning and coordinating the sequence and required
steps to allow for sequential moving into the schools and library. This includes:
        Co-ordination with sub-division work to allow access early in the New Year,
        Co-ordination of interim substantial completion(s) in order to satisfy Builders Lien Law,
        deficiency remedial work, and turn over of building(s) and areas thereof to the Owners.
        Co-ordination of project insurance to Owner insurance,
        Co-ordination of site security.

See schedule provided by Ward Bros for January 19, 2010 meeting. The road system should be
available to the general public at the beginning of February 2010. An opening day traffic
management plan should be prepared with all parties participating. The plan should involve an
education component.

NATURAL GAS SERVICE
Installation of the natural gas service is complete. The buildings are being heated using natural
gas. Gas bills are significantly lower!

SITE VISITS
The new site visit protocol is in place.

LEEDS – STATUS REPORT
LEEDS Silver is 33 to 38 points. We currently have 31 points that are for sure and 7 points that
attainable but not confirmed. We will not be successful on all 7. For example, we have lost the
point for transit but gained the point for the photo copier in the library. This photocopier will use
Vegetable extract ink thus meeting LEEDS requirements.

                                                  1
                                                                        West Lethbridge Centre
                                                                    Steering Committee Meeting
                                                                              February 10, 2010
                                                                                        Item 5.0


CONSTRUCTION PROJECT PROGRESS REPORT (JANUARY 20, 2010)

PUBLIC SCHOOL (CHINOOK):
      Steel studs 98% complete on both levels.
      Drywall is 98% complete on both levels.
      Ceiling track and grid is 95% complete.
      Team room block work completed
      98% of cladding is completed.
      Brick veneer is ongoing.
      Ceramic tile on-going.
      Flooring installation is ongoing.
      Millwork installation is ongoing.
      Finished painting has started on the second floor.
      Mechanical and electrical ongoing.
      Light fixture installation is ongoing.
      Library track installation complete.
      Elevator installation is complete.
      Second floor corridor will be complete this week.
      Gym hardwood installation is on-going.
      White board and tack board installation has started.
      Kitchen equipment installation has started.

PUBLIC SCHOOL – PHASE 2:
      The second floor slab pour is complete.
      Metal roof deck installation is 98% complete.
      Roofing is ongoing,
      Structural steel is ongoing.
      Fire spray retardant application is ongoing,
      Mechanical and electrical rough in ongoing,
      Steel stud installation is on-going and taping has started,
      Metal cladding is 98% complete.
      Window/glazing is 95% complete.
      Sound room walls are framed and boarded.
      Roof top units have been installed.
      Brick veneer is 98% complete.
      Painting has started on the second floor.

CATHOLIC SCHOOL:
     Interior masonry is 98% complete.
     Exterior brick veneer 99% complete.
     Hollow Metal door installation is on-going.
     Exterior window frames and glazing 80% complete.
     Mechanical and electrical above grade rough in on-going.
     Exterior cladding is 95% complete.
     Roofing is 98% complete.
                                                 2
                                                                              West Lethbridge Centre
                                                                          Steering Committee Meeting
                                                                                    February 10, 2010
                                                                                              Item 5.0


       Slab on Grade concrete placement complete.
       Gym slab on grade preparation is complete
       Drywall installation and taping is 90% complete.
       LAT ceiling tiles installation is on-going.
       Painting is on-going.
       Flooring has started.
       Radiation panels are 85% complete.
       Sprinkler rough in is on-going.
       Exterior grading on-going.
       Sidewalks 95% complete

PUBLIC LIBRARY:
      Steel Framing is completed
      Glulam installation being sanded and finished.
      Metal deck is complete.
      Roofing is 98.% complete
      Roofing drywall and vapor barrier has been started.
      Roof drain tie-ins completed
      Sprinkler rough in is on-going,
      Windows frames and glazing installation is 95% complete.
      Exterior cladding installation is 98% complete,
      Steel stud installation is 98% complete, Drywall installation is on-going,
      Painting on going.
      Access flooring is 95% complete.
      Radiant panel installation has started.
      Mechanical Plant progress ongoing.

MANAGEMENT COMMITTEE’S REVIEW OF PROJECT STATUS

PROJECT SCHEDULE:
Current Status – September 2010 opening is still anticipated as per Ward Bros letter.

PROJECT BUDGET:
Each partner is monitoring the budget as it relates to their portion of the project and none of the
partners have expressed concern that their portion of the Project Budget is seriously off budget.


NEXT MANAGEMENT COMMITTEE MEETING DATE:
          March 10, 2010

Respectfully submitted,
WLC Management Committee

Current Members of the WLC Management Committee

Bary Beck, City of Lethbridge
                                                  3
                                                      West Lethbridge Centre
                                                  Steering Committee Meeting
                                                            February 10, 2010
                                                                      Item 5.0


Karrie Nightingale, City of Lethbridge
Todd Gnissios, Lethbridge Public Library
Don Lussier, Lethbridge School District #51
Bob McMann. Lethbridge School District #51
Rick Brugos, Holy Spirit School Division
Ray Viel, Holy Spirit School Division




                                              4
         WEST LETHBRIDGE CENTRE STEERING COMMITTEE


           DATE:        Thursday, February 11, 2010

           TIME:        7:30 a.m. – 9:00 a.m.

           PLACE:       Culver Room


                                AGENDA

                            Chair: Lea Switzer

1.     Approval of the Agenda

2.     Approval of the Minutes of January 21, 2010

3.     Business Arising
       3.1  Invitation List for the Grand Opening

4.     Update from the Partners

5.     Update from the Management Committee

6.     Communication

7.     Key Points for the Annual Report

8.     Other Business

9.     Next Meetings

           March 18, 2010 - Culver          May 20, 2010 – Culver
           April 22, 2010 - Culver          June 17, 2010 – Culver

10.    Adjournment




                                     Partnership Charter

      We, the partners of the West Lethbridge Centre, are committed to the ongoing
      operation of a community-centered, visionary complex that will serve the
      educational, cultural, social, spiritual, emotional and recreational needs of our
      community far into the future; through respect, innovation, cooperation, open
      communication, and celebrating milestones.
                                                    REPORT NO:               D.5

                                                               February 24, 2010



                       BOARD AGENDA
                          REPORT


TO:                      Board of Trustees


FROM:                    Danny Ponjavic, Board Representative


SUBJECT:                 FNMI Parent Advisory Council Report




BACKGROUND:
   1. Trustee Danny Ponjavic, board representative to the FNMI Parent Advisory
      Council, will provide a report to the board with respect to recent committee
      business, events, and activities.




RECOMMENDATION
That the Board of Trustees receives and files the FNMI Parent Advisory Report for
February 24, 2010.
         First Nations Métis Inuit (FNMI) Parent Advisory Council Report
                                  February 9, 2010


-Opening prayer, “The Our Father” was said in Blackfoot by Christina Fox
-Approximately 45 people were in attendance
-Chris Smeaton read the FMNI press release which announced a $120,000 grant from
Alberta Education to enhance FNMI education and achievements. This grant is partnered
with the University of Lethbridge

-Jamie Medicine Crane updates regarding FNMI learning:

       Resiliency program: This program targets students from grades 2-9. Jamie visits
       schools once a month and works with approximately 120 students. She teaches
       FNMI students on the importance of self confidence and achieving ones personal
       and academic goals.

       The FNMI Steering committee: The committee is made up of all the principals
       within the Holy Spirit School Division. They meet and discuss FNMI concerns
       and study the book, “Education is Our Buffalo” as a reference to gain ideas,
       methods and knowledge of the FNMI people and how to best work with them in
       order to achieve FNMI goals. The most important goal is that FNMI students
       reach the same academic achievements of non-aboriginal students.

       Heritage Day Projects: Jamie Medicine Crane is working with FNMI students in
       two grade 4 classes and assisting them in preparing their FNMI Heritage Day
       projects which will be presented in Standoff in the near future.

-MaryAnne Murphy (Divisional Principal of the Holy Spirit School Division) spoke
about the FNMI collaborate framework conference. The Holy Spirit School Division
made a presentation about the latest initiatives in FNMI learning at the Holy Spirit School
Division.

-Evelyn Good Striker (Kainai Board of Education) spoke about the importance of
building relationships with the surrounding school districts: Westwinds, Lethbridge
School District 51, Livingstone, and the Holy Spirit School Division. She stressed that
building relationships creates solid partnerships. She also spoke about the importance of
showing love towards our students because it opens many doors for them academically.
Currently, the Kainai Board of Education is discussing tuition agreements for FNMI
students in all 4 school districts.

-A round table discussion about improving FNMI student attendance occurred at this
meeting. Questions discussed included, “What are circumstances at home or at school
that make it easier or harder for students to get to school regularly?” and “What supports
can we put in place to help students come to school regularly?” Responses to these
questions will be summarized and presented at the next FNMI parent advisory meeting.
-Closing prayer was led by Delphine Good Striker

-Next meeting is April 27, 2010.




Respectfully submitted by,

Danny Ponjavic
                                                    REPORT NO:           D.6

                                                            February 24, 2010



                        BOARD AGENDA
                           REPORT


TO:                      Board of Trustees


FROM:                    Sandra Dufresne, Board Representative


SUBJECT:                 Business and Education Report




BACKGROUND:
      1. There is no Business and Education Report for the February 24, 2010
         Board Meeting.




RECOMMENDATION
n/a
                                                       REPORT NO:               D.7

                                                                 February 24, 2010



                        BOARD AGENDA
                           REPORT


TO:                       Board of Trustees


FROM:                     Bosco Baptista, Board Representative


SUBJECT:                  Special Education Parent Working Group Report




BACKGROUND:
   1. Trustee Bosco Baptista, board representative to the Special Education Parent
      Work Group, will provide a report to the board with respect to recent committee
      business, events, and activities.




RECOMMENDATION
That the Board of Trustees receives and files the Special Education Parent Working Group
Report for February 24, 2010.
                                      Holy Spirit Catholic Schools
                           Special Education Parent Advisory Council Meeting
                                            MINUTE NOTES
                                           5:00 PM – 7:00PM
                                           February 3rd, 2010
                                       St. Basil Education Centre
                                       Trustee Conference Room

1. Opening prayer
       (Greg Kostiuk, Associate Principal, St Joseph School)

2. Welcome and Re-Introductions
       Dr. Debbie Deak, Associate Superintendant, Student Services
           Debbie introduced Trustees Bosco Baptista and Danny Ponjavic
           Superintendent Chris Smeaton and Deputy Superintendent Brian Macauley
              o Debbie provided the group with a history of the Special Education Parent Working
                   Group.

3. Supper and Informal Discussion


4. Review of December 9h, 2009 Agenda Notes

        Notes from the December meeting had been distributed via email prior to the meeting.


5. Additions to the Agenda (under Item 7)


6. New Business

        •   Dave Lawson – Lethbridge Association for Community Living

            Dave gave a brief outline of the focus of Lethbridge Association for Community Living.
            Historically the association supported families as they supported their children. As things
            have progressed and individuals with disabilities are living longer and fuller lives LACL has
            evolved to supporting families in planning for the future of their children. Registered
            Disability Savings Plan allows families to plan financially for the future of their children
            beyond the lives of their parents. This is a long term savings plan for families. Dave
            discussed the RDSP and how parents can access the tax benefit. The purpose of the RDSP is
            to improve the long term financial security of a person with a disability. The plan is not
            intended to replace requirement for support and income assistance. The disability tax credit
            is the gate way to accessing the RDSP. Dave discussed how the plan can be set up and how
            the plan works. The plan is matched by the Federal Government according to the family
            income. Withdrawals from the plan are exempt from AISH income limits. Website resources
            are www.rdsp.com and www.plan.ca . Assistance can also be accessed through Lethbridge
            Association for Community Living at www.lacl.ca .
       •   Setting the Direction
           Debbie gave the group an update on Setting the Direction. Public consultations occurred
           across the province. The proposed framework for Special Education Directors was to be
           involved with consultations around the framework in September, 2009. Inspiring Education
           was announced after Setting the Direction. The last week of March there is expectation that
           some concrete direction will be given to student services coordinators of the province.
           Debbie is currently undergoing an internal review of students with severe disabilities. She is
           visiting with each school to meet with and visit all students designated with Code 40 status.
           Debbie is also meeting educational assistants as they work with students. This process will
           allow Holy Spirit to be better prepared for what might be unveiled through Setting the
           Direction. With the current funding profile of 179 students with Code 40 status we are
           providing programming for 209 current + 6 potential additional students. Currently the
           profile funding has remained static. The funding for Grades 1 to 12 is different from funding
           for severe disabilities in ECS.

           Diane McConnell, chair of Setting the Direction will be at Holy Spirit Professional
           Development session to deliver the key note speech for support staff. Parents are invited to
           attend on Thursday, February 18 at 8:45 at Catholic Central gym.

       Sharing and communicating current practices and resources between parents
          o Do we have a mechanism for sharing information with parents? Do we need a formal
               system or do we continue on an informal basis? SAPDC offers continual professional
               development opportunities for teachers in Southern Alberta. Information can be
               attached to the meeting notes of upcoming opportunities. LACL also sends information
               to those on their contact list. LACL may also provide support for families to attend
               learning opportunities.

       Supporting Positive Behavior in Alberta Schools




7. Additions to Agenda
        •
        •


8. Next Meeting Dates:
        • March 4, 2010 – 5-7pm
        • April 22, 2010 – 5-7pm - Debriefing for the group on the Autism Conference in Banff
        • June 3, 2010 – 5-7pm

9. Adjournment
                                                        REPORT NO:                 D.8

                                                                  February 24, 2010



                         BOARD AGENDA
                            REPORT


TO:                        Board of Trustees


FROM:                      Kerry Milder, Trustee


SUBJECT:                  Alberta Initiative for School Improvement (AISI)
                          Conference Report




BACKGROUND:
   1. Attached for board review is a report from Trustee Kerry Milder, who had
      attended the 10th AISI Conference on behalf of the Board of Trustees, on
      February 8 and 9, 2010.




RECOMMENDATION
That the Board of Trustees receives and files the Alberta Iniatitive for School Improvement
(AISI) Conference Report for February 24, 2010.
                       Alberta Initiative for School Improvement

                               10th Anniversary Conference

                                    February 8 – 9, 2010

                        Respectfully Submitted by Kerry Milder

                                      Trustee Ward #5
This is the 4th cycle of what is considered to be the most successful ongoing educational

school improvement initiative in the world. For the past 10 years AISI has supported and

encouraged innovation, improved learning, and enhanced professional practice and

collaboration, which have all contributed to the overall success of students, teachers and

schools. The main goal being the improvement of student learning by encouraging teachers,

parents and the community to work together to introduce innovative and creative initiatives

that are based on local needs and circumstances. This year’s conference highlighted divisions

who are now collaborating with each other. It’s obvious that this is the direction AISI is

moving towards.


AISI is characterized by the following elements:


   1. Partnership                               7. Evidence-based Practice

   2. Catalyst                                  8. Research-based Interventions

   3. Student focused                           9. Inquiry and Reflection

   4. Flexibility                              10. Building Capacity and Sustainability

   5. Collaboration                            11. Knowledge

   6. Culture of Continuous Improvement        12. Networks
Of the sessions I attended on the two days of this conference, partnerships were very

evident. In our zone here in the south, three school divisions have partnered to work

together on an elementary and secondary Social Studies Interjurisdictional Project for the 21 st

Century Learner. Palliser, Horizon and Prairie Rose School Divisions have joined together

using a common SMART notebook framework. They have collaboratively developed a

template which still allows teachers to individualize to their own teaching style. Junior and

senior high school teachers are co-operating to develop resources. Curriculum leaders are

developing materials based on resources submitted by teachers throughout the three

divisions. Each division hosts Collaborative Days, inviting the other two divisions. They are

using whiteboards as well as voting devices with their students in the classrooms. These

resources are designed to be used in multi-graded classrooms, colony schools (booklets have

been developed for these students) and high ESL (Mennonite population). All three school

divisions have these groups in common. The team from the three divisions goes out to

schools and mentors the teachers that are participating in this project. The lead team is

always looking for new ideas and encourages feedback. Teachers are guided through the

units that have been developed. They are shown how to apply best practices in technology

and unit design, and how to implement what they have learned. Revisions are made based

on teacher and student feedback. The lead team and the teachers feel that the work that

they are doing is paying dividends beyond the investment. This team from the three divisions

will be presenting in the future at one of our Zone 6 general meetings.


Edmonton Catholic Schools’ AISI project pertains to their High School Completion Project.

Their Cycle III (we are now in Cycle IV) was called, “Students in Transition Supports Project.”
Its primary goal was to increase the rate of high school completion and successfully transition

identified students. The project supplied schools with AISI Reps who identified specific

students for tracking, monitoring and basic intervention strategies. These reps maintained

contact with the students and advocated for them as well. This allowed for building and

strengthening of relationships. Part of Cycle III included exit interviews with as many of these

identified students as was possible. They identified grade 12 non-completers who were

missing one component for completion and sent out letters identifying the subject area and

routes for completion success for these particular students. Cycle IV includes a new pilot

project which includes the implementation of a grade 9.5 classroom situated in a traditional

high school with accompanying supports. This is to address issues with grade 9 students who

are not quite ready to go onto grade 10 but doesn’t require these students to repeat a whole

year. This new pilot project was developed because the division still has a number of

students that do not successfully transition from grade 9 to grade 10. Those students

repeating grade 9 in Outreach struggle to enter into traditional/mainstream high schools.

Outreach high school students have lower completion rates than traditional high school

students and require additional supports. Their project also included closer monitoring and

traditional assistance. They encourage the explicit inclusion of ELL (English Language

Learners) and FNMI students in this process. The AISI Reps will monitor attendance and

course completion and assist teachers with differentiation of instruction and program

adjustments. They also invite and maintain ongoing communications (when possible) with

parents. The AISI Reps for junior high work closely with the AISI Reps for senior high to

facilitate students transitioning from junior to senior high school. Early monitoring of
students’ success is critical. They are not waiting until grades 11 and 12 to intervene. The

purpose of Cycle IV is the early identification in grades 8 and 9, the inclusion of ELL and FNMI

students, and transition points in junior and senior high. I found this to be a very innovative

project. Their AISI Reps have been studying a Completion Graduation Coach Model being

used in Georgia and North Dakota. They have also hired a Career Practitioner with a

background in services for high school students.


One of the other sessions put on by Aspen View School Division that I attended was

concerning Parental Engagement. They were suggesting parental involvement is better than

parental engagement. Studies have shown that parental involvement leads to improved

educational performance, better classroom behavior and attendance. Parental involvement

has been found to improve students’ emotional well-being as well. It was interesting to listen

to this presentation and I believe that our division has been working on establishing strong

relationships with our parents overall, particularly in the last few years. In this regard, it

seems that we are ahead of the game. That is not to say we can rest on our laurels. One

interesting idea was having “Meet the Parents/Family Night,” instead of “Meet the Teachers

Night.” One of the other suggestions by this division’s AISI Team was for staff to make home

visits, which is especially important with FNMI families. It is difficult to engage parents who

have had a bad experience themselves when they were in school. We need to give up some

of our control and consider parents as educational partners. Aspen View has begun to

provide staff profiles at their schools to help parents who might be intimidated by teachers.

They have changed the Parent/Teacher Interviews to where the student and parents

interview the teacher, instead of the other way around.
In the thematic sessions held on Tuesday, our own Lorelie Lenaour presented on our AISI

project, “Engaging the 21st Century Learner.” Calgary Catholic and Sturgeon School Divisions

also presented their projects on 21st Century Learning. Holy Spirit’s project received the most

attention and Lorelie’s presentation was very well done. Our staff members are the best

asset we have and Lorelie is a good example of how blessed we are with the staff that we do

have. For those who are not aware of what our project is hoping to accomplish, the AISI

team is focusing on the 21st Century Learner, via a paradigm shift for teachers through a

proactive approach to teaching and learning, with an emphasis on engagement and

collaboration, and differentiation with students. The purpose of our division’s project is to

improve student performance and engagement through differentiation of our teaching

strategies to address the needs of the 21st Century Learner.


In conclusion, I strongly encourage trustees to attend this conference in the future. Not only

is it informative, but attendance by trustees demonstrates board interest in innovative

curriculum development, and is greatly appreciated by school divisions’ staff involved in the

projects, as well as the Ministry. Fortunately, to help trustees become apprised of the

provincial initiatives being undertaken in our schools, I understand that the ASBA has already

asked the AISI leaders for Alberta Education to set up a booth at the SGM this June in Red

Deer. Still, as we all know, our attendance at events where our division’s work is being

highlighted shows support for the great work our staff is doing on behalf of our students. I

know that I was very proud to be there at the session when Lorelie Lenaour presented our

project, and I look forward to hearing more about how her work will improve learning in Holy

Spirit Catholic Schools.
                                                      REPORT NO:                  E.1

                                                               February 24, 2010



                       BOARD AGENDA
                          REPORT


TO:                   Board of Trustees


FROM:                 Christopher Smeaton, Superintendent of Schools


SUBJECT:              Superintendent’s Report




BACKGROUND:
  1. Attached is the Superintendent’s Report to the board for February 24, 2010

  2. The Superintendent of Schools, Christopher Smeaton, will present this report.




RECOMMENDATION
That the Board of Trustees receives and files the Superintendent’s Report for
February 24, 2010
                            Superintendent Report
                               February 2010
1. Faith Leadership
   a. Meeting with Bishop Henry
          Deputy Superintendent Brian Macauley and I met with Bishop Henry in Calgary
          on February 4th. Topics discussed included our FNMI proposal and the meeting
          with our local priests.
   b. Lenten Reflections
          Bishop Henry will be presenting in Lethbridge at All Saints Parish on February
          22, 23 and 24. An invitation to attend and participate has been sent to all staff.
   c. Learning Leadership Retreat
          A mini-retreat has been organized to coincide with Bishop Henry‟s visit. Our
          learning leadership team will attend 9:00 AM mass at St. Basil on February 23rd.
          Following mass, Bishop Henry will address the learning leadership team at the
          board office on the topic of Catholic leadership. The afternoon will be spent in
          reflection on his words.

2. Educational Leadership
   a. Learning Leadership Team Meeting
         At our regular monthly meeting, professional development was again provided in
         the area of FNMI learning. We also reviewed a short video clip from Jean Vanier
         on the theme of „Belonging.‟
         The book, “District Leadership That Works,” by Robert Marzano and Tim Waters
         was referenced in the work of strategic priorities.
   b. Gonzaga University
         Met with the supervisor for the graduate cohort from Gonzaga to assist in the
         alignment of division and school goals with the program offering.
   c. Teacher Education Advisory Committee
         Represented CASSIX and provided a report at this meeting held at the University
         of Lethbridge on February 8th.
   d. CASSIX
         Deputy Superintendent Brian Macauley, Associate Superintendent Debbie Deak
         and I attended the CASSIX meeting in Brooks, February 4th and 5th.

3. Fiscal Responsibility
   a. Budget Preparation
          Began the process of preparing the budget for 2010/11 with a meeting with our
          school principals on February 12th. The initial meeting focused on strategic
          priorities, the Alberta budget and our allocation model. A second meeting will be
          held on February 26th.
          Provided the Board of Trustees with information to begin the budgeting process
          on February 17th in a working session.
4. Personnel Management
   a. WESTCAST 2010
         Gave a presentation entitled, “Effective Teachers – Effective Schools,” at the
         WESTCAST 2010 Conference hosted by the University of Lethbridge on
         February 19th. This conference is for student teachers from Western Canadian
         Universities.
   b. CUPE 1825 Grievances
         Settled the outstanding grievances regarding AAWEI and benefits.

5. Superintendent/Board Relations
   a. Council of School Council Chair Meeting
         Board of Trustees and Senior Administration met with School Council Chairs on
         February 1st. Items discussed included budget, strategic priorities, student
         admission, and enrolment and transportation.
   b. BELRA
         Senior Administration and board members presented the Board of Education
         Leadership Recognition Awards to St. Mary, St. Patrick Fine Arts Elementary,
         Ecole St. Mary, Father Leonard van Tighem, St. Patrick and St. Francis since the
         last board meeting. These awards are provided to schools for Very High
         Achievement or Significant Improvement in areas from the Accountability Pillar
         and Local survey measures.

6. 3 Year Planning and Reporting
   a. Meeting with Alberta Education
          Deputy Superintendent Brian Macauley and I met with Alberta Education
          personnel, Larry Albrecht and Donna Crowshoe. The purpose of the meeting was
          to review/monitor our current Three Year Education Plan and Annual Education
          Results Report.
   b. Board Strategic Priorities
          Provided the Board of Trustees with draft strategic priorities for review at the
          working session on February 17th.

7. Organizational Management
   a. Meeting with ATA Local President
         Deputy Superintendent Brian Macauley and I met with the ATA Local President
         on February 11th.
   b. Meeting with Council of School Council Chair
         Met with Council of School Council Chair to discuss meeting with the Board of
         Trustees and Senior Administration.

8. Communications and Community Relations
   a. Press Releases
         FNMI Proposal Niitoohpookso'op- February 11th
         Haiti Relief Efforts- February 17th
   b. From the Desk of the Superintendent
         Distributed the February 2010 edition to trustees, staff and school council chairs
         and placed on website.
   c. Brown Bag Lunch Session
         Lunch with the Superintendent at FLVT and Assumption
   d. School and Community Events
         FNMI Parent Advisory Committee- February 9th
         St. Patrick Fine Arts Elementary Art Auction- February 11th
         Midget AAA Hockey- February 13th
         Teachers‟ Convention- February 18-19
         Support Staff Conference- February 18-19

9. Policy
   a. Board Policy
          Reviewed Policy 11- Staff Code of Conduct and Policy 19- Nepotism as part of
          the board‟s policy review plan.
                             HOLY SPIRIT STARS
                                  February 24, 2010

                       Please join us in congratulating the following
                        staff and students for their achievements:


       NAME                    SCHOOL                           ACHIEVEMENT

Paul Cooney             Student at Catholic        Paul won two bronze medals at the
                        Central High School        Alberta Winter Games for short track
                                                   speed skating. This follows his silver
                                                   medal performance at the Alberta Indoor
                                                   Long Track Championship two weeks
                                                   ago.

Nadine Chandler         Teacher at St. Francis     Ms. Nadine Chandler has been selected as
                        Junior High School         a “Woman of Distinction” for 2010 by the
                                                   YWCA Lethbridge and District in the
                                                   category of “Social Advocate.”



 “Reach high, for stars lie hidden in your soul. Dream deep, for every dream precedes a goal.”
                                                                            - Pamela Vault Starr
                                                        REPORT NO:                  E.2

                                                                 February 24, 2010



                        BOARD AGENDA
                           REPORT


TO:                    Board of Trustees


FROM:                  Christopher Smeaton, Superintendent of Schools


SUBJECT:               Deputy Superintendent’s Report




BACKGROUND:
   1. Attached is the      Deputy    Superintendent’s   Report   to   the   board    for
      February 24, 2010.

   2. The Deputy Superintendent, Mr. Brian Macauley, will present this report.




RECOMMENDATION
That the Board of Trustees receives and files the Deputy Superintendent’s Report for
February 24, 2010.
Deputy Superintendent’s February 2010 Report

Faith Leadership

       We have decided not to pursue LLT retreat this spring. Instead we are looking at exploring
       opportunities for Catholic Leadership retreat opportunities for October 4 and 5 in Waterton.
       The LLT will be meeting with Bishop Henry on Tuesday, February 23 for Mass at 9:00 a.m. at
       St. Basil’s. LLT will return to St. Basil’s Catholic Education Centre after the Mass where Bishop
       Henry will speak to us about Catholic Leadership. We will further explore the Bishop’s message
       during the afternoon and will return to the Lenten retreat in the evening at St. Basil’s Church.
       Ten members of our LLT have expressed an interest in attending the Blueprints Catholic
       Conference this fall.

Educational Leadership

       I presented to all caretakers at the support staff PD days with Lisa Palmarin on building shared
       leadership capacity, focusing on Holy Spirit’s Mission and Vision Statements. We then reviewed
       job descriptions, their annual work plan and performance evaluation documents, the
       remediation process, and Lisa gave a financial overview in regards to current and future
       budgets.

Personnel Management

       On Wednesday, February 16, I sent out an email to teaching staff 55 years of age and older,
       requesting that they consider contacting me or send me a letter, if they are contemplating
       retirement this June.
       I have also emailed all teaching staff, reminding them of the March 1 deadline for submitting
       teacher transfer requests. The transfer form is available on the division website.
       Currently drafting a letter of appreciation which will be sent out to all our substitute teachers in
       early March in preparation for Substitute teacher appreciation week March
       I will begin visiting classrooms after PD days in February.
       David O’Dwyer has also submitted his retirement letter effective the end of June. I plan to meet
       with OLA staff and School Council in the near future along with making the job posting.
       Interviews are anticipated to take place by mid to late March.
       Long Service Awards will be presented to over 100 recipients the evening of March 15, 2010 at
       St. Martha’s Parish Church. LLT will lead the liturgy service at 7:00 p.m. followed by the award
       presentations. Invitation letters to staff receiving awards will go out in the last week of
       February.
       Currently we have identified 2 candidates for our Edwin Parr nomination from Holy Spirit. We
       are preparing to determine the selection process for this year’s Edwin Parr nominee.
       Mary Anne Murphy is applying the final touches for the divisional Spiritual Development day on
       Monday, March 15, 2010.
Three Year Planning and Reporting

       LLT has reviewed calendar(s) for the 2010-11 school year and supplied feedback. The calendar
       will try to maximize teaching time (198 operational days) with some consistency of 2 common
       divisional professional development days, 1 spiritual development day and meeting
       requirements of AP 108 (Instructional Year). We must amend AP 108 in relation to the criteria
       around Christmas vacation.
       I will be making a formal request to Alberta Education to move the June 2011 Provincial
       Achievement Tests to later in the month. The grade 3 exams are currently scheduled to end on
       Thursday, June 16. The grade 6 exams are currently scheduled to end on Friday, June 17. LLT
       has recommended requesting to see if we can align them with the grade 9 PAT’s for June 2011.

Communications and Community Relations

       I have now managed to visit all school sites.
       Travelled to St. Patrick’s in Taber for the annual Speech Arts finals as a judge on Thursday
       morning, January 28.
       Thursday, January 28 I represented senior administration at the evening dedication of the
       athletic therapy/fitness wing in the memory of Father Robert Thomas Chauvin at Catholic
       Central High School.

Organizational Management

       Continue working on cleaning up the language in the current ATA collective agreement
       regarding SBEBA references. Mac McDonald from ASBA has read over revisions I made and
       offered suggested edits focusing on SBEBA.
       Working closely with Pat Jensen, SALT and LLT on day to day basis on recruiting, hiring,
       advertising, leaves of absence, offering contracts and adjusting employment hours of work.
                                                        REPORT NO:               E.3

                                                                 February 24, 2010



                        BOARD AGENDA
                           REPORT


TO:                   Board of Trustees


FROM:                 Christopher Smeaton, Superintendent of Schools


SUBJECT:              Secretary-Treasurer’s Report




BACKGROUND:
  1. Attached is the Secretary-Treasurer’s Report to the board for February 24, 2010.

  2. The Secretary-Treasurer, Ms. Lisa Palmarin, will present this report.




RECOMMENDATION
That the Board of Trustees receives and files the Secretary-Tresurer’s Report for
February 24, 2010.
Holy Spirit Roman Catholic Separate Regional Division No. 4
2010 – 2011 Preliminary Budget
Budget Assumptions – February 24, 2010

The 2010 2011 operating budget will be developed within the guidelines of the Funding Manual for School Authorities provided by Alberta
Education. The funding framework for K to 12 Education in Alberta is based on the three pillars of Funding, Flexibility and Accountability. The
funding framework, made up of approximately 25 different grants, is a method used to distribute funding from the province to school divisions
in a consistent and equitable manner. 95% of provincial funding is flexible, which provides school boards with the flexibility to spend based on
student needs and local priorities. The funding framework also requires that the school board be accountable for how funds are spent and to
ensure outcomes are achieved with continuous improvement over time. The Funding Manual funds boards not only on a per student basis, but
on specific profiles.

In 2009, Holy Spirit Catholic Schools adopted a student-based funding allocation model that is designed to ensure an equitable and adequate
distribution of resources throughout the school division. This allocation model recognizes that each student has different needs and therefore
costs associated with those needs may be different. The following principles are used in the allocation of funds to schools and other
departments:

        A collaborative approach, similar to the approach used in the development of the 2009 / 2010 budget will be used. This will create and
        draw upon the leadership capacity within the school division. Those who are closest to activities will have the major influence in the
        decision making surrounding those activities.
        The school division’s budget will be balanced for the 2010 / 2011 fiscal year.
        Informed decisions will be made with the intention of balancing choice, responsibility, and accountability, while ensuring alignment with
        the school division’s mission, vision, and key strategic priorities.
        Equity in the distribution of resources to schools will be established through the student-based funding allocation model. This model
        will be reviewed by Principals and Senior Administrators to ensure allocation weighting factors are appropriate.
        All decision-makers have an understanding that equitable distribution of resources does not intend to be an equal distribution of
        resources.
The base student allocation factor is intended to cover the cost of the classroom teacher in a class size of 24 students. Additional
allocations will be made in K-3 in order to reduce class size to 18 to 20. The base allocation factor at the junior high and high school
levels will be less than 1.0 in order to recognize class sizes of 25 and 27 respectively.
In recognition of smaller class sizes in rural areas, a rural allocation factor may be introduced.
A per student resource allocation will be introduced to the model with the intention that schools will be better equipped to budget for
instructional materials and supplies if this amount is separated from the base student allocation
It is anticipated that while revenues will be equitably distributed, adequacy will not be achieved.
Transfers from non-instructional areas such as Operations and Maintenance and Transportation may be necessary in order to minimize
the impact on students of increased costs and no increased funding.
Holy Spirit Roman Catholic Separate Regional Division No. 4
2010 – 2011 Preliminary Budget
Budget Assumptions – February 24, 2010

Budget Area        Assumption                                                 Basis for Assumption          Budget Implications
Provincial Grant   No increase in the base rate of $5,971 for ECS to          Provincial grant rates were   Based on the September
Revenues           Grade 9, however, new class size base rates have been      announced by the provincial   2009 enrolments, the school
                   incorporated for ECS – Grade 3 and Grade 4 – 6. The        government on February 9,     division would receive
                   rates per student in ECS – Grade nine are as follows:      2010.                         increased funding under this
                                                                                                            new per student based
                   ECS                  $3,637
                                                                                                            funding formula for class
                   Grades 1-3           $7,275
                                                                                                            size.
                   Grades 4-6           $6,245
                   Grades 7-9           $5,971

                   CEU funding at the high school level will continue at
                   the 2009/2010 level of $170.60 per CEU. However a
                   CEU class size rate has been added to recognize CTS
                   courses that typically require smaller class sizes.
                   These CEUs will be funded at two levels: $181.60 and
                   $201.60 per CEU.
                   All other differentiated grant rates will remain
                   unchanged from 2009 / 2010.
                   There will be no increase in grant to special education.
                   There will be no increase in grant to Operations and
                   Maintenance.
                   The formula for urban transportation funding has                                         Increased funding may be
                   been changed to include a distance factor                                                forthcoming under the new
                                                                                                            transportation formula.
Budget Area          Assumption                                                 Basis for Assumption                Budget Implications
Enrolment – ECS to   The preliminary assumption is that enrolment will be       A review of students is prepared    If actual enrolments are
Grade 9              static across the School Division. Early registration is   by Principals. Unless known         lower than estimated, this
                     currently taking place and more accurate figures will      otherwise, students                 will result in decreased
                     be available by the end of February.                       automatically move by grade to      revenue to the school
                                                                                the next grade in the upcoming      division. Furthermore,
                                                                                year. ECS numbers are               adjustments will need to be
                                                                                estimated based on current          made to programming or
                                                                                registrations and historical        staffing.
                                                                                information.
FTE Enrolment –      FTE enrolment is based on estimating the number of         Average CEU per student is          If average CEUs are below
High School          CEUs earned at high school. The assumption used in         calculated by reviewing average     the estimate, there will be
                     budget preparation is approximately 37.5 CEUs per          CEUs earned over a three year       less revenue coming to the
                     student. 35 CEUs is considered to be 1 FTE student.        period.                             school division.
                     Therefore, within this school division, one high school
                     student is approximately 1.08 FTE.
Teacher Salary and   Average Weekly Earnings Index indicates that wage          Average salaries are used for all   There is no risk that teacher
Benefits Costs       increases will be approximately 3.2%.                      teaching positions. Average         salaries will be higher than
                                                                                salary does not include other       the Alberta average weekly
                     34% of teachers will receive a grid increase.              allowances per collective           earnings index. Given that
                                                                                agreement.                          grant rates are not
                     Benefit costs will increase to 100% employer paid as                                           increasing, and if enrolments
                     per the collective agreement.                                                                  remain constant, there will
                                                                                                                    likely be fewer teachers in
                     Average salary estimate:       $86,945                                                         2010 2011.
                     Benefits (100% employer paid): $10,150
                     Total Average Teacher Cost:    $97,095                                                         Salary estimates will be
                                                                                                                    revised in September.
                     Total percentage increase: 4.5% (including AAWEI,
                     grid and benefits increases)
Budget Area          Assumption                                                  Basis for Assumption               Budget Implications
Non-certificated     Salary increases are based on the AAWEI – 3.2%              Grid increases are not taken       Given the increase in salaries
Staff Salary and                                                                 into account for non-              and benefits, It will be
Benefits Costs       Extended Health Benefits Costs will be increasing to        certificated staff as most staff   extremely difficult to
                     100% employer paid. Furthermore, consistent with            are at the top of the grid.        maintain current staffing
                     the prior year increase premium rates for the Alberta                                          levels.
                     School Employee Benefits Plan will be budgeted to           Most non-union employees do
                     increase approximately 4.99%. This percentage may           not have salary grids.
                     change as ASEBP typically sets its rates in March.

                     The Local Authorities Pension Plan employer
                     contribution portion is increasing by approximately
                     1%.

                     The overall increase in non-certificated staff costs will
                     be approximately 5.27%.

Services and         It is assumed that Goods and Services costs will either     This will be necessary in order    The school division will have
Supplies Costs       remain constant or decrease.                                to minimize any decrease in        little flexibility in initiating
                                                                                 either certificated or non-        new projects. Every effort
                     A transportation fee will be assessed for unfunded          certificated staff.                will be made in maintaining
                     students riding the bus.                                                                       existing programs and
                                                                                                                    services.


Operating Reserves   It is assumed there will be insufficient operating          The school division has not yet    The budget will have to be
                     reserves to balance the funding shortfall.                  reached the minimum A.O.S. to      balanced using current year
                                                                                 expense ratio of 2.5%.             funding.
                     It is assumed that the progress of the Board’s surplus
                     accumulation plan will be halted for 2010 2011              Therefore any use of operating
                                                                                 reserves would not be advised.
                                                       REPORT NO:           E.4

                                                               February 24, 2010



                        BOARD AGENDA
                           REPORT


TO:                    Board of Trustees


FROM:                  Christopher Smeaton, Superintendent of Schools


SUBJECT:               Associate Superintendent of Mission, Learning,
                       and Support Services’ Report




BACKGROUND:
      1. There is no Associate Superintendent of Mission, Learning, and Support
         Services’ Report for the February 24, 2010 Regular Board Meeting.




RECOMMENDATION
n/a
    Holy Spirit Catholic Schools                                                  Enrolment Data                                                             as of January 31, 2010



                                 SUB                  SUB                         SUB                         SUB      1-12   Coded       Kinder-             Total
       SCHOOL     Gr 1 Gr 2 Gr 3 Total Gr 4 Gr 5 Gr 6 Total        Gr 7 Gr 8 Gr 9 Total Gr 10 Gr 11 Gr 12     Total   TOTAL   Pre K       garten Total ECS   Enrolled    Total FTEs
ASSUMPTION          31    25    27   83     32    32    29   93                        0                        0      176        12           36    48        224          200
ST.MARY ENG         30    41    23   94     32    39    34   105                       0                        0      199        12           22    34        233          216
ST.MARY FI          29    21    29   79     20    19    24   63                        0                        0      142            5        24    29        171         156.5
ST.PATRICK F.A.     50    45    50   145    49    27    28   104                       0                        0      249                     36    36        285          267
ST.PAUL             37    48    67   152    50    51    45   146                       0                        0      298        11           31    42        340          319
ST.FRANCIS ENG                        0                       0     153   136   159   448                       0      448                           0         448          448
ST.FRANCIS FI                         0                       0      25    24    28   77                        0      77                            0          77           77
CARE Campus                                                           6     3     3   12                               12                                       12           12
CCHS                                  0                       0                        0    275   318   302   895      895                           0         895          895
ST.MARTHA           23    24    25   72     16    23    19   58                        0                        0      130        16           21    37        167         148.5
FLVT                43    45    40   128    27    35    48   110     52    48    54   154                       0      392        22           43    65        457         424.5
Sub Total City     243   249   261   753   226   226   227   679    236   211   244   691   275   318   302   895     3018        78          213   291       3309         3163.5
ST. JOSEPH          27    24    29   80     21    28    24   73      22    31    26   79                        0      232        10           28    38        270          251
ST.CATHERINE        14    15    18   47     16    11    18   45      21    19    10   50                        0      142            6        15    21        163         152.5
ST.PATRICK(T)       35    30    23   88     26    34         60                        0                        0      148        16           31    47        195         171.5
ST.MARY(T)                            0                 35   35      31    28    33   92     28    29    25    82      209                           0         209          209
ST.MICHAEL ENG      15    10    17   42     22    22    14   58      10    26    23   59     27    26    16    69      228        18           29    47        275         251.5
ST.MICHAEL FI       11    12     7   30      9    12     4   25       7     4         11                        0      66                            0          66           66
(Home School)                                                 0                        0                        0       0                            0          0            0
Sub Total Rural    102    91    94   287    94   107    95   296     91   108    92   291    55    55    41   151     1025        50          103   153       1178         1101.5
TOTALS             345   340   355 1040    320   333   322   975    327   319   336   982   330   373   343   1046    4043       128          316   444       4487         4265
PRE K
ASSUMPTION          23
ST.MARY ENG         22
ST.MARY FI          24
ST.PATRICK FA
ST.PAUL             27
ST.MARTHA           48
FLVT                60
Sub Total City     204
ST.JOSEPH           18
ST.CATHERINE        25
ST.PATRICK(T)       46
ST.MICHAEL          49
Sub Total Rural    138
Total Pre K        342




                                                                                                                                                                     Learning Services
                                                       REPORT NO:              E.5

                                                                February 24, 2010



                         BOARD AGENDA
                            REPORT


TO:                     Board of Trustees


FROM:                   Christopher Smeaton, Superintendent of Schools


SUBJECT:                Associate Superintendent of Student Services’ Report




BACKGROUND:
      1. There is no Associate Superintendent of Student Services’ Report for the
         February 24, 2010 Regular Board Meeting.




RECOMMENDATION
n/a

								
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