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					                                                                   International Centre for
                                                                         Science and High Technology
                                                                   United Nations Industrial
                                                                            Development Organization




                                 AIDE-MÉMOIRE


                         Expert Group Meeting on
                 “Priority needs of Developing Countries
                            in the field of MAPs”

                                  Trieste, Italy
                              21-22 February 2011


                                   organised by

                                    ICS-UNIDO




ICS-UNIDO is supported by the Italian Government through the Ministry of Foreign Affairs
                                         CONTENTS


I.   PURPOSE AND OBJECTIVES OF THE EVENT

     A.   Background
          A1. The International Centre for Science and High technology (ICS)
          A2. The Medicinal and Aromatic Plants
     B.   Justification
     C.   Outcomes
     D.   Expected Outputs


II. TENTATIVE PROGRAMME


III. ORGANISATION OF THE EVENT

     A.   Participants
     B.   Documentation
     C.   Disclaimer
     D.   Dates and Venue
     E.   Language


IV. FINANCIAL AND ARRANGEMENTS

V. OTHER INFORMATION

     Accommodation
     Visas
     How to reach Trieste centre
     How to reach the ICS Premises

VI. CONTACT PERSONS

Annex 1




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I.    PURPOSE AND OBJECTIVES OF THE EVENT

A. Background

      A1. The International Centre for Science and High technology (ICS)

      The International Centre for Science and High Technology (ICS), Trieste, Italy, operates
under the aegis of the United Nations Industrial Development Organization (UNIDO). Its
mandate is to promote the dissemination of science and technology in support of the economic
and social development of developing countries. Indeed a modern competitive industrial sector
can be built-up only with adequate scientific knowledge and technological capabilities, which
implies a proactive commitment to adoption and utilisation of innovative technologies, achieved
through an effective, efficient and continuous quest for and acquisition of know-how.

       Main beneficiaries of ICS activities are scientists, researchers and technologists from
public and private industrial R&D and academic institutions in developing countries and in
countries in economic transition and, through them, the local industrial sector. ICS focus its
attention on strengthening, through capacity building activities, selected institutions, as a cost-
effective approach to render the required scientific, technical and management services
available to the identified counterparts.

      As a contribution in addressing some of the most pressing needs of developing
countries, in the framework of its Work Plan for the year 2011, ICS programme focuses on five
thematic areas, taking into account the new globalisation context and the opportunities created
by advanced applied sciences and available high technologies. These thematic areas are:
       Renewable energies
       Bio-fuels and added value products from biomass
       Industrial utilization of medicinal and aromatic plants
       Sustainable industrial development and
       Food safety and processing

     The ICS thematic area of Industrial utilization of medicinal and aromatic plants has been
a long standing thematic area within the ICS work programme. In the past numerous
promotional events for dissemination of know-how and relevant technologies for the
exploitation of MAPs were staged world-wide. Within the work programme for the year 2011,
new attention is given to the theme of MAPs in consideration of the opportunities (international
markets) and threats (over-exploitation) that globalization brings about.

        The event that the present Aide-Mémoire is referring to is part of the programme of
activities envisaged during the first half semester 2011 under the thematic area of Industrial
Utilization of Medicinal and aromatic plants.

      A2. The Medicinal and Aromatic Plants

       MAPs have played an important role in the socio-cultural, spiritual and healthcare needs
of urban, rural and tribal people and their live-stocks and animals in the emerging and
developing countries. As the world population grows the need for food, bio-fuels and
biomaterials (including healthcare products) from renewable, plant-based resources will
increase. The interest in medicinal plants as a re-emerging health aid has been fuelled by the
rising costs of modern prescription drugs in the maintenance of personal health and well-being,
and the bio-prospecting of new plant-derived drugs. The World Health Organisation (WHO)
currently encourages, recommends and promotes herbal remedies in national healthcare
programme, because such drugs are easily available at low and affordable cost, these are
comparatively safe and people have faith in such remedies. Medicinal plants, herbal remedies
and drugs derived from them represent a substantial proportion of the global drug market


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because of resurgence of interest in standardized herbal products (drugs, nutraceuticals and
health care products) in developed countries.

       The establishment of the Convention on Biological Diversity (CBD) in 1992 facilitated by
United Nations Environment Programme (UNEP), marked a significant step in the global
efforts for the conservation and sustainable utilization of biodiversity. It forms the foundation for
the bio-industrial development and material prosperity of a country. Bio-resources are one of
the most important capital assets of biodiversity rich nations. Bio-prospecting and gene-
prospecting of biodiversity appear to emerge as one of the best technology of the current
times. The bio-prospecting and strategies for industrial exploitation of medicinal and aromatic
plants (MAPs) focus on the possibility and viability of sustainable exploitation to tap renewable
parts of medicinal and aromatic plants. An efficient management and sustainable use of
genetic resources of MAPs have become more and more relevant for the socio-economic
growth of developing countries. The CBD has brought a new awakening about the hitherto
unknown/unrealized potential of MAPs biodiversity, its sustainable use and fair and equitable
sharing of benefits resulting there-from.

B. Justification

       Today global resurgence of interest in MAPs and their products makes it a rapidly
developing sector. As it happens with any fast emerging sector, we notice the lack of uniform
quality standards, regulations/guidelines for good manufacturing practices, incomplete safety
data and paucity of validation for therapeutic claims in using and distributing MAPs and their
products.

      The revolution in information technology has greatly influenced development of all
sectors (including the MAPs sector) and access to information has emerged as a vital factor in
forecasting trends and adjusting developmental activities to meet future demands. Mutual co-
operation and sharing of resources have become essential to survive in the ever-growing
competitive world. Recent developments in the target area are to be known precisely for
staying in the competition. The development and strengthening of MAPs based herbal drugs,
phyto-pharmaceutical and phyto-chemical industries in developing countries are dependent
upon the availability of information concerning constant supply of good quality raw material,
economical and high yielding good extraction techniques, awareness about process and
product patents, rules and regulations for herbal medicinal products operating in various
countries of the world, trade and marketing trends in MAPs products.

      Major technologies for sustainable growth of the MAPs sector include information
technology, agro-technology, post harvest technology, grinding and pulverizing techniques,
extraction technologies, formulation technology, packaging and labelling techniques, bio-
evaluation techniques, drug designing, chromatographic and spectroscopic techniques. Vital
issues requiring special attention for the growth of this sector include regulatory issues,
government policies, ethical considerations, safety, efficacy and quality issues, herbal drug-
modern drug interaction, technological gaps, intellectual property right issues besides
biodiversity conservation and its sustainable utilization.

        Such issues and concerns are being addressed through a variety of programmes,
activities and projects by local, regional and international organizations such as ICS-UNIDO,
which strongly believe that mutual cooperation and sharing of information and resources are
necessary in competitive economy of the globe. Latest developments and happenings in the
sector of MAPs are to be known in the developing and emerging countries for making the best
sustainable use of this bio-resource. All this is made easier by creating an institutional network
working in tandem. The efforts of ICS-UNIDO have been to support this kind of network of
focal points in different parts of the world for supporting developing/emerging countries to
enable them to effectively utilize their bio-resource and traditional knowledge in the area of
MAPs.


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      ICS-UNIDO is actively engaged in encouraging and promoting sustainable utilization of
MAPs resources in developing and emerging countries. Its continued efforts in this direction
have been appreciated and duly acknowledged. After identifying the technical need gaps in
various developing countries for the development and strengthening the MAPs sector, ICS-
UNIDO has sponsored several expert group meetings, training programmes and workshops,
trained large base of human resource in collaboration with local institutes in different parts of
the world, and has published comprehensive literature on focused issues and technologies
pertaining to MAPs and their products. As a result of this, ICS-UNIDO has built a strong
technical relationship with institutes/organizations working in the area of MAPs in different
parts of the world.

       Efforts are underway at ICS to share and disseminate information on key issues,
problems, technologies and products related to MAPs. Along this line, a meeting of selected
experts has been planned for 2011 to identify strategies and interventions to enable
developing countries to address the issue of a sustainable and economic viable exploitation of
their medicinal and aromatic plants.

C. Outcomes

       To update and revive a formal network of sectorial institutions and experts.
       To identify issues of common interest requiring information exchange.
       To make recommendations on specific projects development and dedicated activities to be
        brought forward by ICS.

D. Expected Outputs

       Latest developments on MAPs in selected DCs from which new ideas/proposals can be
        derived for technical assistance initiatives shared and updated.
       Institutional interrelation and networking strengthened.
       A set of suggestions and recommendations which will be considered in framing the ICS work
        programme, signifying the needs of the developing countries formulated.
       Project ideas identified and relevant concepts proposed.


II.       TENTATIVE PROGRAMME

Monday, 21 February 2011

        Introductory remarks and EGM objectives
        Databases: most important MAPs, patents, herbal drug manufacturers, traders, experts and
         institutes engaged in MAPs activities, etc.
        New issues and possible future actions: presentation of two thematic papers on:
             o MAPs facing the globalization trend
             o Essential oils applications
        Countries presentations

Tuesday, 22 February 2011

        Highlights of areas of cooperation for strengthening MAPs NFP network activities
        Activities and programmes for 2011: discussion on concrete proposals presented by NFP
         members
        Proposal of candidatures for fellowships
        Project proposals
        Conclusions and recommendations



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III.    ORGANISATION OF THE EVENT

A. Participants

      The EGM will be attended by the experts representing the nodal institutes of ICS-network.
The participants will be allowed to make their point before initiating a round-table discussion on
strengthening network of focal institutes, and to make recommendations on the probable role of
ICS in promoting sustainable industrial use of MAPs in the developing countries. The meeting will:
assess the progress made by the network; identify more issues of common interest requiring
information exchange; recommend steps to strengthen the network of focal points and key areas
of ICS intervention to promote sustainable use of MAPs.

B. Documentation

      Aide-mémoire
      Programme
      List of participants
      Compilation of the various contributions

        Additional relevant material will be distributed during the event as appropriate.

C. Disclaimer

      This event will be video-recorded. ICS-UNIDO will own the copyright of the products (DVD,
web videos, papers, proceedings, etc.), which contain recordings of all the event’s sessions. ICS-
UNIDO will take care of the dissemination of the contents. Lecturers and participants shall not
claim ownership of any intellectual property rights of their lectures, presentations, etc, in the
understanding that such rights are entrusted to ICS-UNIDO and only to the Centre. The content
produced will reflect only the opinions/positions of the lecturers/participants. In no case should any
responsibility for such content be related to UNIDO and/or ICS.

        Participation in the event implies the acceptance of the above clause.

       In the framework of the ICS-UNIDO e-learning project, participants will be invited to act as e-
tutors in their respective home institutions, in order to assist ICS-UNIDO in expanding its audience.
To this end, e-tutors will receive the DVD of the event, which will be reproduced for the benefit of
their colleagues. A report on such follow-up will be most welcome.

D. Dates and Venue

         The Expert Group Meeting will be held in Trieste, Italy at the Area Science Park, where
    the ICS premises are located on 21-22 February, 2011.

E. Language

        The EGM will be conducted in English and no translation facilities will be made available.




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IV.      FINANCIAL AND ADMINISTRATIVE ARRANGEMENTS

ICS-UNIDO invited participants (16) will be provided with the following:
   round-trip air, bus or train transportation, in economy or second class, from the participant’s
    city of residence to Trieste, Italy (pre-paid air tickets will be issued by ICS-UNIDO according
    to UNIDO travel standards, using the most direct and economical route);
   lunches and coffee breaks on the days of the event;
   a welcome dinner on 21 February 2011;
   an ad-hoc daily subsistence allowance (DSA) of 140 € for the night of 21 February 2011 and
    170 € for every other night of stay (up to a maximum of 2 nights) to cover board and lodging
    expenses during the days of the event. To cover incidental travel expenses, participants
    involved in continental travel will also receive one ad-hoc DSA of 130 €, while participants
    involved in inter-continental travel will receive two DSA allowances of 130 €.
   local transportation (a shuttle bus service) between Trieste centre and the ICS premises,
    according to the programme;
   lecture material.

Participants will be required to bear the following costs:
 All expenses in participant’s home country incidental to travel abroad, including expenditures
for passport, visa(s), local transportation and any other miscellaneous items. ICS-UNIDO will
not be responsible for any of these items.

ICS-UNIDO will not assume responsibility for any of the following costs, which may be incurred
by the participant while attending the event:
 1. Compensation for salary and any related allowance during the period of the event.
 2. Costs incurred if there is a deviation in the routing after approval of the itinerary by ICS.
 3. Travel and other costs incurred by dependents.
 4. Costs incurred in respect of travel and accident insurance, as well as medical and
     hospitalization bills in connection with attendance at the event.
 5. Compensation in the event of death, disability or illness.
 6. Loss or damage to personal property while attending the event.
 7. Purchase of personal belongings and compensation in the event of damage caused by
     climatic or other conditions.
 8. Extra costs incurred during stay at the hotel: upon arrival participant may be requested to
     provide a personal credit card to meet such cost, if any.
 9. Other extra costs.

A few places are reserved for self-financed participants: they will be invited to coffee breaks,
lunches and dinners.

V.       OTHER INFORMATION

Accommodation

    Participants should make their own reservations. A list of hotels together with contact
numbers is attached (Please see Annex 1).

Visas

      Participants are requested to arrange for their entry/transit visas as early as possible at their
Embassies in their home country. In case of difficulties, please contact the organizational assistant
(see contact details below).




                                                                                                     7
How to reach Trieste centre

      The Science-bus is a sharing call transfer service that connects Trieste with the closest
major airports: Ronchi dei Legionari, Venice, Treviso and Ljubljana. For information regarding this
service, the following link can be visited, www.science-bus.com. ICS Participants can obtain a
10% discount on this service; for further information please contact the administrative assistant.

From Trieste Airport (Ronchi dei Legionari)
      Trieste Airport is about a 50 minute drive from the city centre (35 km). APT buses (bus
number 51) run between the airport and the bus terminal in Trieste (Piazza della Libertà,
adjacent to the Railway Station), every 30 minutes of every day except Sunday. Tickets can be
obtained from the automatic ticket machine (3.30 Euro) in the arrivals hall.

      The cost of a taxi from the airport to the centre of Trieste is approximately 70 Euro and
a surcharge may be requested for each piece of luggage. The taxis stand is outside the arrivals
hall.

How to reach the ICS Premises

      A shuttle bus service will be arranged to bring participants to the ICS Premises at the AREA
Science Park. Shuttle bus times and pick-up points will be communicated to all participants in due
time.

VI.     Contact Persons:

For technical and organizational assistance:
Ms. Elisa Maria Sarti, Senior Secretary
ICS-UNIDO, AREA Science Park
Padriciano 99 Bldg. B, 34149, Trieste, Italy
Tel.: +39-040-9228108, Fax: +39-040-9228101
Email: elisa.sarti@ics.trieste.it.

For administrative aspects:
Ms. Vivian Zaccaria, Administrative Assistant
ICS-UNIDO, AREA Science Park
Padriciano 99 Bldg. B, 34149, Trieste, Italy
Tel.:    +39-40-9228106
Email: meetings@ics.trieste.it




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                                                                                                       Annex 1

                                              Hotels in Trieste Centre


Grand Hotel Duchi D’Aosta ****                               Hotel Colombia ****
Piazza Unita’ d’Italia, 2/1, Trieste                         Via Della Geppa, 18, Trieste
Tel: +39-040-7600011                                         Tel: +39-040-369191
Fax: +39-040-366092                                          Fax: +39-040-369644
Email: info@duchi.eu                                         Email: colombia@hotelcolombia.it
Website: www.duchi.eu                                        Website: www.hotelcolombia.it

Starhotels Savoia Excelsior Palace ****                      Hotel James Joyce ***
Riva del Mandracchio, 4, Trieste                             Via dei Cavazzeni, 7, Trieste
Tel: +39-040-77941                                           Tel: +39-040-311023
Fax : +39-040-638260                                         Fax: +39-040-302618
Email: savoiaexcelsior.ts@starhotels.it                      Email: info@hoteljamesjoyce.com
Website: www.starhotels.com                                  Website: www.hoteljamesjoyce.com

NH Trieste ****                                              Hotel Alla Posta ***
Corso Cavour, 7, Trieste                                     Piazza Oberdan, 1, Trieste
Tel: +39-040-7600055                                         Tel: +39-040-365208
Fax: +39-040-362699                                          Fax: +39-040-633720
Email: nhtrieste@nh-hotels.com                               Email: info@albergopostatrieste.it
Website: www.nh-hotels.it                                    Website: www.albergopostatrieste.it

Hotel Continentale ****                                      Novo Hotel Impero ***
Via San Nicolò, 25, Trieste                                  Via S. Anastasio 1, Trieste
Tel: +39-040-631717                                          Tel: +39-040-364242
Fax : +39-040-368816                                         Fax: +39-040-365023
Email: info@continentalehotel.com                            Email: impero@fenicehotels.it
Website: www.continentalehotel.com                           Website: www.hotelimperotrieste.it

Hotel Victoria ****                                          Filoxenia ***
Via Alfredo Oriani, 2, Trieste                               Via Mazzini 3, Trieste
Tel: +39-040-362415                                          Tel: +39-040-3481644
Fax: +39-040-3473781                                         Fax: +39-040-661371
Email: info@hotelvictoriatrieste.it                          Email: info@filoxenia.it
Website: www.hotelvictoriatrieste.com                        Website: www.filoxenia.it

Urban Hotel Design ****
Androna Chiusa, 4, Trieste
Tel: +39-040-302065
Fax: +39-040-307223
Email: info@urbanhotel.it
Website: www.urbanhotel.it


                                          Hotels outside of Trieste Centre

Hotel Greif Maria Theresia *****                             Hotel Miramare ****
Viale Miramare 109, Barcola (TS)                             Viale Miramare 325/1 e 327/1, Miramare (TS)
Tel: +39-040-410115                                          Tel: +39-040-2247085
Fax: +39-040-413053                                          Fax: +39-040-2247086
Email: greifts@tin.it                                        Email: info@hotelmiramaretrieste.it
Website: www.greifgroup.net                                  Website: www.hotelmiramaretrieste.it

Hotel Riviera & Maximilian’s ****
Strada Costiera, 22, Grignano (TS)
Tel: +39-040-224551
Fax: +39-040-224300
Email: info@rivieramax.eu
Website: www.hotelrivieraemaximilian.com

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