Request to Start Credit Account Letter

Document Sample
Request to Start Credit Account Letter Powered By Docstoc
					University of Colorado Chart of Accounts Request Cover Sheet

The purpose of this Workbook is to request additions or changes to Account, Org, Program, SubClass,
Project/Grant, Tree structure and to request new SpeedTypes and Statistic Codes.

COMPLETE THIS COVER PAGE in addition to the specific ChartField request form.

To learn more about the ChartField structure, refer to the University Controller's website:
           http://www.cusys.edu/controller/



Please type in the following Information for your department:



                      Department:


                      Contact Name:


                      Telephone No.


                      E-mail address:


                      Date:



             Route this cover sheet and the applicable ChartField Change Forms
             via email to your Campus Controller/Finance Office.
             Delete any worksheets that are not applicable.




Form Approval:

Campus Controller's Office:



Signed                Printed Name                            Title                      Date


Office of University Controller:



Signed                Printed Name                            Title                      Date
                  Use this form to add, modify or inactivate an Account ChartField value.

Please complete the following information:


*Type of request:     (Select One)             *Status:     (Select One)                *Account Type:            (Select One)



*Enter suggested value for the new Account:
(Account value may be modified to conform to COA)

*Suggested Account Description:                                                               (Limited to 30 characters)
*Account Short Description:                                                                   (Limited to 10 characters)
Effective Date:
(Date this account should be added or modified)

1099 Reportable?          (Select One)                    OMB Allowable?           (Select One)


Acard Allowable?          (Select One)                    *VAT Account?            (Select One)


*Check all the Funds this Account will be used in:

           10        11          20       26      28         29            30      31         34            50            60


           71        72          73       74      75         76            77      78         79            80            99


Long Description:
Describe the activity this account will capture. Descriptions must include the purpose of capturing the
information uniquely and/or example entries, and parties involved in the transactions.




 Office of University Controller's Use Only


Assigned New PS Account value:                                             *FS Reporting:         (Select One)


COFRS Specific Account value:


System Use Only?          (Select One)                                     Payroll Acct?           (Select One)


                                                                           Balancing              None
Other Notes and Information:                                               Attribute:




Processed by: _______________            Date _____________       Notification: ________________             Date ________________
New Request                                                                                                                             updated 7/1/09
or Change to Existing                  Org #

Purpose of this Form:          To add an additional Org ChartField value or modify an existing Org ChartField value.
Additional Form Required:      The worksheet "Speed Type Request" in this workbook must be completed.
                                                                                              Controller's Office Use Only
*Effective Date (mm/dd/yyyy):                                                                 Assigned new
 (Date the Org should be added or modified)                                                   Org value:

*Status (In FIN):                            Active                 Inactive             (Active indicates the Chartfield is valid for use;
 (Required)                                                                              Inactive indicates the ChartField should no longer be used.)

              *Org Description:                                                                                    For UCB Only
               (Up to 30 Characters)                                                                                 Dept Roll-up ID:
       *Org Short Description:                                                                                     FA Roll-up ID CU:
             (up to 10 Characters)                                                                                       Position #:

  *Fiscal Principal Position #:                                                          *Officer Position #:
      *Fiscal Principal Name:                                                                  Officer Name:
      *Fiscal Principal Box #:                                                                 Officer Box #:

  *Fiscal Manager Position #:                                                         International Travel Approver Position #:
       Fiscal Manager Name:                                                                International Travel Approver Name:
       Fiscal Manager Box #:                                                               International Travel Approver Box #:

Controller/Finance/Budget Office Use Only *

              Org Tree Information:
               Placement of new Org value on Tree:                                       Level:

                                                                                         Node:
*Any change to move, inactivate or add an org must be sent to the PBS System Administrator, currently at: jennifer.bosma@cusys.edu


Will personnel use this org as a home department?                       Yes              No

If yes, complete the HRMS Tree Change Form at:
https://www.cu.edu/ums/security/CUonly/AMPS/Forms/hrms-tree-change.pdf




                            SEND COMPLETED FORM TO THE CAMPUS CONTROLLER'S OFFICE.
Fiscal Principal - a University employee who has administrative and fiscal oversight for Fund/Unit Managers and their assigned
Operational Units. The Fiscal Principal is typically the individual to whom the Fund/Unit Manager is held accountable for the
programmatic and fiscal operations of Operational Units (reports administratively). Illustrative examples of Fiscal Principals include: a
Chair of a department that conducts sponsored projects, a Dean of a College or School, a Vice Chancellor of campus functions, and a
Chancellor of a campus. (Administrative Policy Statement - Fiscal Management Roles and Responsibilities)

              * Required Field
                                            File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)



           New Request
               or
             Change to Program #

Purpose of this Form: To add an additional Program ChartField value or modify an existing Program ChartField value.
Additional Form Required:              The worksheet "Speed Type Request" in this workbook must be completed.

Effective Date (mm/dd/yyyy):
 (Date the Org should be added or modified)

Status:                           Active             Inactive            (Active indicates the Chartfield is valid for use;
 (Check One)                                                             Inactive indicates the ChartField should no longer be used.)

System Program:                                       (Limited to System use. Campuses do not use.)

*Program Name:                                                                                          Program Source of Funding:
 (Up to 30 Characters)
                                                                                                                                           *Report Distrib
*Provide a brief Purpose of the                                                                                                             Box #:
 Program
         Fiscal Principal* Name:                                                            Position # :                                    Box #:
             Fiscal Manager** Name:                                                         Position # :                                    Box #:

Expenditure Control Rule (ECR):                                                             Available Resource Basis (ARB):
Controller's Office Use Only
Program CU Attributes
*Expense Purpose Code: (choose one)                  Cost Center: (choose one)              Bond Fund: (choose one)
    1100 - Instruction                                    Departmental Administration           Auxiliary Facilities                      Recreation Building
     1200 - Research                                       Fitzsimons                             Non-bond Fund                           Research Building
     1300 - Public Service                                 General Administration
                                                                                            *Enterprise Bond Fund: (choose one)
     1400 - Academic Support                               Instruction
                                                                                                E PAV - Hlth Serv 94, 95, 96 only         Non-bond Fund
     1500 - Student Services                               Lab for Atmos/Space Physics
                                                                                                E PAV - Hlth Srv 94 only                  Other Services - 94 only
     1600 - Institutional Support                          Library
                                                                                                E PAV - Hlth Srv                          Other Services
     1700 - Operation of Plant                             Other Institutional Activities
                                                                                                Housing Operations                        Parking Operations
     1800 - Scholarships and Fellowships                   Plant and Property
                                                                                                Intercol Athletics                        Student Facilities
     1900 - Hospitals and Clinics                          Research Administration
     2000 - Auxiliary Enterprises                          Research
     2100 - Internal Service Units                         Student Administration
                                                                                            Unrelated Business Income Tax: (choose one)
     2200 - Other                                          Exclude                               Non-UBIT        UBIT

Other:     *Student Fee (check One)                  Auxiliary Type: (choose one)

                Yes          No                          PAA - Exempt Aux Inter Athl             PEC - Exempt Educ Cont Ed                PON - Exempt Other Nurs Prac
                                                         PAB - Exempt Aux Bookstores             PEE - Exempt Educ Inter Ed               POP - Exempt Univ Scien Prog
Controller's Office Use Only                             PAD - Exempt Aux Rec Cntr               PEG - Exempt Educ GME                    POR - Exempt Aux Tech Trans
Assigned new                                             PAH - Exempt Aux Housing                POC - Exempt Other Conf                  POT - Exempt Other Telecom
Program Value:                                           PAM - Exempt Aux Stu Health             POD - Exempt Other Dentistry             POU - Exempt Other Practice Plan-UPI
                                                          PAP - Exempt Aux Parking               POF - Exempt Other COGEN                 POY - Exempt Other Hlth Serv
                                                          PAR - Exempt Aux Real Estate           POI - Exempt Other Ins Serv              PRE - Exempt Rsrch Bldg Exc.
                                                          PAS - Exempt Aux Stu Govt Op           POM - Exempt Other Med Prac              PRL - Exempt Rsrch Sup Oper
                                                          PAU - Exempt Aux Stu Union             POO - Exempt Other Stu Serv              PRR - Exempt Rsrch Bldg Sys
                                                                                                                                          N/A - Not Applicable

Program Tree Information:                            Level:
 Placement of new Program value on Tree:             Node:


Other Notes and Information:


* Fiscal Principal Position - a University employee identified as programmatically responsible and accountable for the activities within a University Operational Unit.
Illustrative examples of Fund /Unit Managers and their Operational Units include: a Principal Investigator on a sponsored project, a Chair of an academic department,
                                           File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)



a Dean of a College or School, and a Director of a department, center, laboratory, or institute. (Admin. Policy Statement - Fiscal Management Roles and Repons.)
** Fiscal Manager Position - the University employee designated by the Fiscal Principal Position to accomplish the day-to-day financial transactions of an Operational
Unit. (Administrative Policy Statement - Fiscal Management Roles and Responsibilities)
                                       File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)



      NEW REQUEST            CHANGE TO EXISTING
Existing Project Value:
                                                                                        Controllers Office Use Only
                                                                                        Assigned Project, Segment,
Purpose of this Form:                                                                   Phase, or Activity Value:
To add or modify a Project ChartField value for                                         Date completed:

Construction Projects (including Project, Segment,                                      By:

Phase, or Activity).                                                                    Speedtype:


Additional Forms Required: "Speed Type Request"                                         (Shaded areas = Controllers Office Use Only)


Effective Date (Date the Project should be available for use):
                                                                                                 mm                  dd                   yyyy


*Effective Status (check one):                    Active             (Active indicates the ChartField is valid for use.)
                                                  Inactive           (Inactive indicates the ChartField should no longer be used).



Project Description:         (Up to 30 Characters)

Type (check one) :                Project                            Project/Grant Status (check one) :                    Approved
                                  Segment                                                                                  Completed
                                  Phase                                                                                    InProgress
                                  Activity                                                                                 Proposed


Manager Name:                                                                                                 Mgr Phone No.
(up to 30 char.)                                 (Enter as: Last Name,First Name)                             Campus Box #
                                                                                                              Employee ID

Controlled                                                                              Controlled
Start Date:                                                                             End Date:
                                     mm                    dd              yyyy                                      mm                   dd             yyyy
                          (These dates indicate the "outside" dates, beyond which transactions will not be allowed.)

Purpose of Project / Additional Project Description:                   (Unlimited text field)




                                                                                                                             State
Overall Project/Grant Amount:                        $                                  Funding Source:                                          Split
                                                                                                                             University


Referenced Project:
 (Highest level parent project)

Parent Reference:
 (The next level Project, Segment, or Phase above this requested Segment, Phase or Activity):
Other Notes and Information:
                                       File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)




Fund:              71 - Unexp Plant - Cap Constr (Exempt)              Dept. Name:
                   75 - Unexp Plant - Cap Constr (Non-exempt)          Dept. Number:
Expense Purpose Code:               (choose one)    Cost Center:       (choose one)                           Bond Fund:           (choose one)
     1100 - Instruction                                  DA -Departmental Administration                              X - Auxiliary Facilities
     1200 - Research                                     FTZ - Fitzsimons                                             NA - Non-bond Fund (default)
     1300 - Public Service                               GA - General Administration                                  D - Recreation Building
     1400 - Academic Support                             INTR - Instruction                                           J - Research Building
     1500 - Student Services                             LASP - Lab for Atmos/Space Physics
     1600 - Institutional Support                        LIBR - Library                                       Enterprise Bond Fund:              (choose one)
     1700 - Operation of Plant                           OTHR - Other Institutional Activities                        X - E PAV - Hlth Serv 94, 95, 96 only
     1800 - Scholarships and Fellowships                 PP - Plant and Property                                      W - E PAV - Hlth Srv 94 only
     1900 - Hospitals and Clinics                        RA - Research Administration                                 V - E PAV - Hlth Srv
     2000 - Auxiliary Enterprises                        RSCH - Research                                              H - Housing Operations
     2100 - Internal Service Units                       SA - Student Administration                                  A - Intercol Athletics
     2200 - Other (default)                              EXCL - Exclude                                               B - Bookstore Operations
                                                                                                                      NA - Non-bond Fund (default)
Building(s):                                                           Room:                                          N - Other Services - 94 only
                                                                                                                      O - Other Services
                                                                                                                      P - Parking Operations
Short Description:                                                                                                    S - Student Facilities
(12 char. Limit)

Sponsor:                                            Sponsor Type:
                                                         A - Associations and Foundations                    O - Other Gov't outside Colorado
Campus:                                                  F - Federal                                         P - Private
     1 - Boulder                                         G - State of Colorado Universities                  S - State of Colorado
     2 - HSC                 4 - Colorado Springs        I - International                                   U - Private Universities
     3 - Denver              5 - System                  L - Local Gov't within Colorado                     D - Public Universities (not State of Colorado)


Construction Capitalization Type                    Construction Capitalization Percentage:
(entered in F&A Type Field)                         (entered in F&A Rate Field)                                                                      %
     B - Building
     I - Improvements
     E - Equipment
     N - Non-capitalized


Accountant Name:


Key Contact                                                                                Key Contact
Name / Code:                                                                               Phone / Ext.:
Key Contact
Address:

                                                                                           Wildcard (limit 5 char):
Rev Exp Roll Forward?                          Yes (default)           No

Remarks (limit 60 char):



Area Accountant Name:                                                                      Facilities Management Accountant Name:
                                      File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)


      NEW REQUEST            CHANGE TO EXISTING                                         Form Reference No.:
Existing Project Value:                                                                 Accounting Office Use Only
                                                                                        Assigned Segment,
Purpose of this Form:                                                                   Phase, or Activity Value:
To add or modify a Project ChartField Value for a Segment,                              Date completed:

Phase, or Activity of an existing Sponsored Programs                                    By:
Project. A Segment, Phase, or Activity must have the same                               Speedtype:

attributes (field values) as the Referenced Project.

(Note: To create or modify a Sponsored Programs PROJECT--highest level parent project,
contact your campus Sponsored Programs Accounting Office to be entered through SPINS.)

Additional Forms Required: "Speed Type Request"                                         (Shaded areas = Accounting Office Use Only)


Effective Date (Date the Project should be available for use):
                                                                                                 mm                  dd                 yyyy


*Effective Status (check one):                    Active             (Active indicates the ChartField is valid for use.)
                                                  Inactive           (Inactive indicates the ChartField should no longer be used).



Project Description: (Up to 30 Characters)
Type (check one) :                Segment                            Project/Grant Status (check one) :                    Approved
                                  Phase                                                                                    Completed
                                                                                                                           InProgress
                                  Activity
                                                                                                                           Proposed


Manager / PI Name:                                                                                            Mgr Phone No.
(up to 30 char.)                                 (Enter as: Last Name,First Name)
                                                                                                              Campus Box
                                                                                                              Employee ID

Controlled                                                                              Controlled
Start Date:                                                                             End Date:
                                     mm                    dd              yyyy                                     mm                  dd        yyyy
                          (These dates indicate the "outside" dates, beyond which transactions will not be allowed.)

Purpose of Project / Additional Project Description: (Unlimited text field)




Overall Project/Grant Amount:                      $
 (Amount allocated to this Segment, Phase, or Activity. Total amount of Segments, Phases, or Activities cannot be greater than parent Project.)

Referenced Project:
 (Highest level parent project)

Parent Reference:
 (The next level Project, Segment, or Phase above this requested Segment, Phase or Activity):

Campus Accounting Office Use Only
Other Notes and Information:
                                       File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)

Fund:              30 - Restr Spon--Fed,St,Priv                      Dept. Name:
                   31 - Restr Spon--Local Govt
                                                                     Dept. Number:
Expense Purpose Code: (choose one)                Cost Center: (choose one)                                  Bond Fund: (choose one)
     1100 - Instruction                               DA -Departmental Administration                              X - Auxiliary Facilities
     1200 - Research                                  FTZ - Fitzsimons                                             NA - Non-bond Fund (default)
     1300 - Public Service                            GA - General Administration                                  D - Recreation Building
     1400 - Academic Support                          INTR - Instruction                                           J - Research Building
     1500 - Student Services                          LASP - Lab for Atmos/Space Physics
     1600 - Institutional Support                     LIBR - Library                                         Enterprise Bond Fund: (choose one)
     1700 - Operation of Plant                        OTHR - Other Institutional Activities                        X - E PAV - Hlth Serv 94, 95, 96 only
     1800 - Scholarships and Fellowships              PP - Plant and Property                                      W - E PAV - Hlth Srv 94 only
     1900 - Hospitals and Clinics                     RA - Research Administration                                 V - E PAV - Hlth Srv
     2000 - Auxiliary Enterprises                     RSCH - Research                                              H - Housing Operations
     2100 - Internal Service Units                    SA - Student Administration                                  A - Intercol Athletics
     2200 - Other (default)                           EXCL - Exclude                                               B - Bookstore Operations
                                                                                                                   NA - Non-bond Fund (default)
Unrelated Business Income Tax:                    Location Code: (choose one)                                      N - Other Services - 94 only
(choose one)                                          1 - On-campus                                                O - Other Services
     Non-UBIT (default)                               2 - Off-campus                                               P - Parking Operations
     UBIT                                             3 - Combined On/Off-campus                                   S - Student Facilities

Building(s):                                                                          Room:

Short Description:                                                                                                               (12 char. Limit)

Award Type:                                       NSF Report Code:
     1 - Grant                                        02 - Astronomy                          17 - Other Social Science
     2 - Contract                                     03 - Chemistry                          18 - All Other Science
     4 - PO                                           04 - Physics                            19 - Non-science
     5 - Agreement                                    05 - Other Physical Science             21 - Aeronautical & Astronautical Engineering
     6 - Gift                                         06 - Environmental Science              22 - Chemical Engineering
     7 - Other                                        07 - Mathematics                        23 - Civil, Environmental & Architectural Engineering
     8 - Fellowship                                   08 - Computer Science                   24 - Electrical Engineering
     9 - Other Cash-funded account                    09 - Biological Science                 25 - Mechanical Engineering
                                                      10 - Agriculture                        26 - Metallurgical and Materials
Document No.                                          11 - Medical                            27 - Other Engineering
(15 char. Limit)                                      12 - Other Life Science                 31 - Atmospheric Science - Environmental Science
                                                      13 - Psychology                         32 - Geological / Earth Science
Sponsor:                                              14 - Economics                          33 - Oceanography
                                                     15 - Political Science                34 - Other Environmental Science
Sponsor Type:                                        16 - Social Science

     A - Associations and Foundations             Original Fund:
     F - Federal                                      F - Federal                                     Y - Associations and Foundations Fed Sub-recip
     G - State of Colorado Universities               A - Associations and Foundations                H - State of Colorado Universities Fed Sub-recip
     I - International                                G - State of Colorado Universities              W - Local Gov't within Colorado Fed Sub-recip
     L - Local Gov't within Colorado                  L - Local Gov't within Colorado                  X - Other Gov't outside Colorado Fed Sub-recip
     O - Other Gov't outside Colorado                 O - Other Gov't outside Colorado                 Z - Private Fed Sub-recip
     P - Private                                      P - Private                                      V - State of Colorado Fed Sub-recip
     S - State of Colorado                            S - State of Colorado                            T - Private Universities Fed Sub-recip
     U - Private Universities                         U - Private Universities                         E - Public Universities (not St of Colo) Fed Sub-recip
     D - Public Universities (not St of Colo)         D - Public Universities (not St of Colo)         I - International

CFDA Code:
                                                                                      Flow-through CFDA Code:
Contract Type                                     Project Reference:
     AP - Automatic Payment
     CF - Cost & Fixed                            AR Type                                                    Campus:
     CR - Cost Reimbursement                          1 - Letter of Credit (LOC)                                   1 - Boulder
     CT - Clinical Trial                              2 - Billed                                                   2 - HSC
     DC - Dept-Billed CR                              3 - Advance Pay                                              3 - Denver
     DF - Dept-Billed FP                              4 - Letter of Credit Pool                                    4 - Colorado Springs
     FP - Fixed Price                                                                                              5 - System
    FP - Fixed Price            File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)
                                                                                        5 - System
Letter of Credit (LOC) Code:                                                                       Letter of Credit Not Auth Amt:
    3 - DOE Chicago             A - NFAH                            M - NASA Marshall
    4 - NASA Goddard            E - NASA Ames                       N - ED Dir Loan FY98
    5 - NASA Washington         H - NASA Goddard-HIRDLS             P - HHS Preaward               Sponsor Award No.:
    6 - HHS                     D - DOE Oak Ridge                   R - ED Dir Loan FY99
    7 - NSF                     J - HHS (UCD only)                  S - NASA Goddard-SOLSTC
    8 - NOAA                    K - DOE Oakland                     U - USDA                       Proposal No.:
     9 - EPA                    L - NASA Lewis                      V - ED Dir Loan FY00
                                                                    0 - Not Letter of Credit

F&A Type                                        F&A Base Account:
    0 - None
    1 - Salaries & Wages only                   F&A Offset ChartField Combination:
    3 - Skip OH and Subcodes                         Fund:                               Org:                        Program:
    4 - Cumulative 03
    5 - Include Subcodes                        F&A Exclude/Include Accounts:
    7 - HSC's MTDC Cur Month                         Exc/Inc          Account                        Exc/Inc             Account
    8 - HSC's MTDC PTD
    9 - Skip Equip & Subcodes


F&A Rate:
F&A Change Rate:

F&A Change Date:                                F&A Limit:


Final Report:                                                  Report Cycle
                                                                    Monthly            Quarterly     Semi-annually      Annually         none

Final Report Due Date:                                         Capital Equip Threshhold for F&A:

Chancellors Report:

Date Retired                                                   NIH End Date

Project Begin Date                                             Project End Date:

Budget Begin Date                                              Budget End Date:

Accountant Name:

Key Contact                                                                      Key Contact
Name / Code:                                                                     Phone / Ext.:
Key Contact
Address:
                                                                                 Revenue Recognition Allocation?                Yes
Rev Exp Roll Forward?                      Yes (default)       No                                                               No (default)

Wildcard (limit 5 char):                                       Remarks (limit 60 char):


Principal Investigator Name:                                                     Principal Investigator Empl ID:

Co-principal Investigator Name:                                                  Co-principal Investigator Empl ID:

Co-principal Investigator Name:                                                  Co-principal Investigator Empl ID:
                                               File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)

      NEW REQUEST                 CHANGE TO EXISTING                                         Form Reference No.:
Existing Project Value:
                                                                                             Accounting Office Use Only
                                                                                             Assigned Project Value:

Purpose of this Form:
                                                                                             Date completed:
To add or modify a Project ChartField value for
Loans, Financial Aid, or Work-study activities.                                              By:
                                                                                             Speedtype:


Additional Forms Required:                 "Speed Type Request"                              (Shaded areas = Accounting Office Use Only)


Effective Date (Date the Project should be available for use):
                                                                                                     mm                  dd                yyyy


Effective Status (check one):                           Active           (Active indicates the ChartField is valid for use.)
                                                        Inactive         (Inactive indicates the ChartField should no longer be used).



Project Description:            (Up to 30 Characters)

Type:               Project                                              Project/Grant Status (check one) :                    Approved           InProgress
                                                                                                                               Completed          Proposed



Manager / PI Name:                                                                                                Mgr Phone No.
(up to 30 char.)                                      (Enter as: Last Name,First Name)
                                                                                                                  Campus Box

                                                                                                                  Employee ID

Controlled                                                                                   Controlled
Start Date:                                                                                  End Date:
                                        mm                       dd             yyyy                                     mm                dd                  yyyy
                              (These dates indicate the "outside" dates, beyond which transactions will not be allowed.)

Purpose of Project / Additional Project Description:                       (Unlimited text field)




Overall Project/Grant Amount (required) :                                $
Campus Accounting Office Use Only
Other Notes and Information:




Fund:              30 - Restr Spon--Fed,St,Priv                          Dept. Name:
                   31 - Restr Spon--Local Govt                           Dept. Number:
                                                File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)

Expense Purpose Code:               (choose one)       Cost Center:         (choose one)                           Bond Fund:            (choose one)
     1100 - Instruction                                      DA -Departmental Administration                                X - Auxiliary Facilities
     1200 - Research                                         FTZ - Fitzsimons                                               NA - Non-bond Fund (default)
     1300 - Public Service                                   GA - General Administration                                    D - Recreation Building
     1400 - Academic Support                                 INTR - Instruction                                             J - Research Building
     1500 - Student Services                                 LASP - Lab for Atmos/Space Physics
     1600 - Institutional Support                            LIBR - Library                                        Enterprise Bond Fund:                (choose one)
     1700 - Operation of Plant                               OTHR - Other Institutional Activities                          X - E PAV - Hlth Serv 94, 95, 96 only
     1800 - Scholarships and Fellowships                     PP - Plant and Property                                        W - E PAV - Hlth Srv 94 only
     1900 - Hospitals and Clinics                            RA - Research Administration                                   V - E PAV - Hlth Srv
     2000 - Auxiliary Enterprises                            RSCH - Research                                                H - Housing Operations
     2100 - Internal Service Units                           SA - Student Administration                                    A - Intercol Athletics
     2200 - Other (default)                                  EXCL - Exclude                                                 B - Bookstore Operations
                                                                                                                            NA - Non-bond Fund (default)
Unrelated Business Income Tax:                         Location Code:            (choose one)                               N - Other Services - 94 only
(choose one)                                                 1 - On-campus                                                  O - Other Services
     Non-UBIT (default)                                      2 - Off-campus                                                 P - Parking Operations
     UBIT                                                    3 - Combined On/Off-campus                                     S - Student Facilities



Short Description:                                                                                                                                             (12 char. Limit)

Award Type:                                            NSF Report Code:                     19 - Non-science
     1 - Grant
     2 - Contract                                      Original Fund:
     4 - PO                                                  F - Federal
     5 - Agreement                                           A - Associations and Foundations                Y - Associations and Foundations Fed Sub-recip
     6 - Gift                                                G - State of Colorado Universities              H - State of Colorado Universities Fed Sub-recip
     7 - Other                                               L - Local Gov't within Colorado                 W - Local Gov't within Colorado Fed Sub-recip
     8 - Fellowship                                          O - Other Gov't outside Colorado                X - Other Gov't outside Colorado Fed Sub-recip
     9 - Other Cash-funded account                           P - Private                                     Z - Private Fed Sub-recip
                                                             S - State of Colorado                           V - State of Colorado Fed Sub-recip
Document No.                                                 U - Private Universities                        T - Private Universities Fed Sub-recip
(15 char. Limit)                                             D - Public Universities (not St of Colo)        E - Public Universities (not St of Colo) Fed Sub-recip
                                                             I - International


Sponsor:                                               CFDA Code:


                                                       Flow-through CFDA Code:

Sponsor Type:                                          AR Type                                  Campus:
     A - Associations and Foundations                        1 - Letter of Credit (LOC)              1 - Boulder
     F - Federal                                             2 - Billed                              2 - HSC
     G - State of Colorado Universities                      3 - Advance Pay                         3 - Denver
     I - International                                       4 - Letter of Credit Pool               4 - Colorado Springs
     L - Local Gov't within Colorado                                                                 5 - System
     O - Other Gov't outside Colorado
     P - Private
     S - State of Colorado
     U - Private Universities
     D - Public Universities (not St of Colo)


Letter of Credit (LOC) Code:                                                                    Letter of Credit Not Auth Amt:
     3 - DOE Chicago                             J - HHS (UCD only)
     4 - NASA Goddard                            K - DOE Oakland
     5 - NASA Washington                         L - NASA Lewis                                 Sponsor Award No.:
     6 - HHS                                     M - NASA Marshall
     7 - NSF                                     N - ED Dir Loan FY98
     8 - NOAA                                    P - HHS Preaward
      9 - EPA                                    R - ED Dir Loan FY99
     A - NFAH                                    S - NASA Goddard-SOLSTC
     E - NASA Ames                               U - USDA
     H - NASA Goddard-HIRDLS                     V - ED Dir Loan FY00
     D - DOE Oak Ridge                           0 - Not Letter of Credit
                           File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)

Final Report:                                 Report Cycle               Monthly
                                                                         Quarterly
                                                                         Semi-annually
Final Report Due Date:                                                   Annually
                                                                         none

Date Retired                                  NIH End Date

Project Begin Date                            Project End Date:

Budget Begin Date                             Budget End Date:


Accountant Name:


Key Contact Name                                              Key Contact
/ Code:                                                       Phone / Ext.:
Key Contact
Address:
                                              Remarks (limit 60 char):
Rev Exp Roll Forward?    Yes (default)   No
                                        File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)

New Request ____ OR
Change to Existing ____


Purpose of this Form:          To add a Sub-Class ChartField Value or modify an existing Sub-Class ChartField Value.
Additional Worksheet:          If you will be requesting a Speed Type, the worksheet "Speed Type Request" in this workbook
                               must be completed.

                                                                                                                     Controller's Office Use Only

*Enter requested value of new Sub-Class:                                                                             Assigned new

 (Length = 5 alpha/numeric characters)                                                                               Sub-class value:


Effective Date:
 (Date the Sub-Class should be available for use)                     MM                 DD              YYYY


*Status:                       Active           Inactive        (Active indicates the Chartfield is valid for use;
 (Check One)                                                    Inactive indicates the ChartField should no longer be used.)


*Sub-Class Description:
 (Up to 30 Characters)

Provide a brief Purpose
of the Sub-Class

*Manager Name/Responsible Person:                                                                    Mgr Phone No.
 (Up to 30 Characters)                          (Enter as: Last Name,First Name)                     Campus Box #



Other Notes and Information:
                                                                                                       File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 10/06)



Purpose of this Form:
           To indicate what particular ChartFields combinations must be added to the Combination Edit table to ensure
           only applicable transactions are posted to the new ChartField being added.


The ChartField below (      Org         Program      Project      Sub-Class   ) which is being requested should be:
           edited with the following chartfield combinations
           inactivated
                                                                                                                                 Expenditure Available                                               Restricted/    Unrestricted Net
                                                                                                                                 Control Rule Resource                                        Bond   Unrestricted        Asset
  Fund          Org               Program         Project       Sub-Class*                        Description                      (ECR)      Basis (ARB)   Cash Roll Up***   PIE Speedtype   Fund      Value         Designation      Speed Type**




* Note: Sub-class is required if you are requesting a Speed Type that will be used in an interface such as:
          HR; UCB Bookstore; UCB Mailing Services.

** Note: Speed Type is necessary for sub-system (interface) feeds. Assigned by the Controller's Office.

*** Note: Required field for chartfield combinations for Funds 10, 11.



Other Notes and Information:




SpeedType Fiscal Staff (optional field only if you want to enter a staff person for contact; up to 5 can be designated):
        Staff #1 Name:                                             Position #:                                        Expense System Attribute:

           Staff #2 Name:                                          Position #:                                        Expense System Attribute:

           Staff #3 Name:                                          Position #:                                        Expense System Attribute:

           Staff #4 Name:                                          Position #:                                        Expense System Attribute:

           Staff #5 Name:                                          Position #:                                        Expense System Attribute:
   File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 6/99)
   Revision: 1



                                                                              Form Reference No.

Existing Tree to be Modified:                                      Existing Tree Name/Names to be modified
          Fund Tree
          Org Tree
          Account Tree
          Program Tree
          Project Tree
          Other Tree ______________________
          Other Tree ______________________
          Other Tree ______________________


New Tree to be created:
       Name:
       Name:
                                                                              New or existing Tree used for:
Tree change or new Tree requirements:                                           Reporting (Note detail of report(s) in Notes section below)
                                                                                Other (describe)________________________________
Tree Level or                                                                   Other (describe)________________________________
Tree Node Name                                                                  Other (describe)________________________________




Other Information and Notes:
   File: 79ff784e-1800-4bbe-be9a-652480815aea.xls (Revised 6/99)
   Revision: 1


New Request ____ OR                                                                          Form Reference No.
Change to Existing ____


        Statistics are recorded in General Ledger using Statistics Code. Statistics Code is an additional ChartField and allows monetary and
        statistical amounts to be entered in the same transaction. NOTE: Selecting an account as a Statistical Account, requires the entry of
        a "valid" statistics code on every transaction.


Existing Statistic Codes:

         Statistics Code              Description         Unit of Measure

        ASP                Average Selling Price          STD
        AVC                Average Cost                   AVC
        CR                 Credit Hours                   EA
        DAY                Work Days                      DAY
        FLS                Floor Space                    SQF
        FTE                Full Time Equivalent           MHR
        OT                 Overtime                       EA
        STC                Standard Cost                  STD
        MLG                Mileage                        MLG
        WS                 Workstations                   UNT



New Statistics Code to be created:


        Proposed Name (30 characters):


        Unit of Measure (can be same as u. of m.'s above):


        New Account number added which this Statistics code applies to:
        (Must complete Account Worksheet)

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:45
posted:7/15/2011
language:English
pages:17
Description: Request to Start Credit Account Letter document sample