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Resignation Letter Independent Contractor

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					Western Carolina University
Office of Human Resources
          presents

        EPA-PAF’s
   Personnel Action Forms
             What is an EPA PAF
   A PAF (Personnel Action Form) is a human resources
    form that is completed by the employee’s department
    when you hire or separate an EPA employee or change
    your EPA employee’s employment in some way*

   New permanent hires resulting from a search do not
    require a PAF. These searched positions are handled in
    the on-line employment system via the hiring proposal.
    There is more information on this at the end of this
    presentation.
*Note: There are similar action forms for SPA personnel actions, but this
   discussion is for EPA actions only. You can contact the Office of Human
   Resources at X7218 for additional information on SPA actions.
             PAF’s/EPAF’s
 Western Carolina University began producing its
  own Payroll out of Banner in January 2010
 PAF’s in hard copy mirror EPAF’s – EPAF’s are
  electronic forms that will be Phase II of the
  Banner payroll implementation - training on
  EPAF’s will be forthcoming
 For now, the hard copy PAF’s mirror that
  process with a goal of a smooth transition when
  EPAF’s are fully implemented.
                             PAF’s
   The PAF’s and corresponding use guide can be found
    on the HR web site
   PAF’s are filled out on line
   Printed
   Sent through signature approval process – Dept
    head/Dean
       Dean’s office prepares contracts when appropriate
   Forwarded to HR office in complete and correct format
   HR reviews and forwards to budget office for approval
   Final approved PAF is processed to payroll
  Overview of Available PAF’s
 Adjunct
 Temporary   Employment (formerly TMPT)
 Intermittent Employment (formerly TLPT)
 Change
 Overload - for faculty who do additional
  teaching
 Extra Compensation - for permanent EPA
  employees doing extra non-teaching EPA
  duties
    Overview of Available PAF’s
 Extra Compensation for SPA employees
  teaching a class
 Extra Compensation for EPA permanent non-
  faculty employees teaching a class
 Separation
    Phased retiree appointment
    

 Summer Session PAF
                Adjunct PAF
 This   form is used for Adjunct:
     New hire
     Reappointment
     Model Clinical actions
     Distance Learning TEACHING actions
                     Adjunct process
 Adjuncts do not require a search and therefore require a
  PAF and contract
 Be advised that there are prerequisites to offering a
  position including a background screening – details can
  be found on the HR web page under Permanent and
  Adjunct Contract Templates and Processes
 Once prerequisite AA21, background screening and
  compliance paperwork are completed and an offer is
  extended and accepted, the hiring PAF is prepared in
  Dept or Dean’s office
 The contract is generated in the Dean’s office (mirroring
  the information on the PAF), it is sent out for signature to
  the adjunct, returned to Dean’s office who attaches it to
  PAF and forwards to HR

NOTE: Adjunct PAF’s and contracts need Dean’s signature approval
       Temporary Employment PAF
                 TMPT
 Use for short term, temporary EPA non-teaching
  employment
 Employment that lasts for a semester or more
 May involve working with or supervising WCU
  students

NOTE: 1. Use only for positions that do not qualify as Adjunct
        2. Remember all new hires must have prerequisite background check
  and all new hire compliance paperwork completed in HR before first day of
  work.
        Intermittent Employment PAF
                     TLPT
Use for temporary, part time EPA work that
       Lasts less than a semester
       Does not involve teaching or supervising WCU
        students
       One time events – presentations, workshops, etc.


Note: 1. Sometimes these types of actions can be handled as independent
   contractor’s – when that is the case, it is processed through the controller’s
   office as Accounts Payable. Go to Controller’s web site for information on
   independent contractors: http://www.wcu.edu/12381.asp
      2. Remember new hires must have background check and compliance
   paperwork completed before first day of work
                 Change PAF
    for all types of changes to an EPA
 Use
 employee position, for example:
     Change in funding source
     Change in funding amount
     Change in months per year working
     For fixed term reappointments
     Change in status (from EPA to SPA)
           Overload PAF
 Use for any PERMANENT full time faculty
 member that teaches more than assigned
 load – look at APR 12 on Provost Office
 web site for information on overloads
 http://www.wcu.edu/10132.asp
        Extra Compensation PAF
 Use for PERMANENT full time or part time EPA
  employees that do extra non teaching duties for
  pay
 This includes EPA faculty and EPA non-faculty –
  full and part time*
 Requires Policy 22 form attached to PAF – see
  Chancellor’s web page for University policies
  including Policy 22 explanation and form

*Note: Does Not include adjuncts as they are part time BUT they are not
   Permanent employees
     Extra Compensation for SPA or
    EPA non-faculty who teach PAF’s
 Sometimes you will have a permanent SPA or
  EPA non-faculty employee who will teach credit
  courses for WCU
 There are separate PAF’s for each of these
  situations ; AA21 credentialing is required; and
  an adjunct contract and Policy 22 form should
  be attached to the PAF.
                 Separation PAF
 Use   for all EPA employment separations
  including resignations, end of contract,
  retirements, Phased retirement*, etc. –
  these require copy of resignation letter and
  leave information attached

*Note: Phased retirement separation PAF’s also require a Phased
  Retirement Appointment PAF to appoint the individual to the Phased
  retiree position. Please contact HR at X7218 for information on
  Phased and regular retirement
          Summer Session PAF
   Summer Session resident and distance learning courses
    including travel courses taught during the summer are
    handled through the Summer Session Office
   Summer session PAF’s are required for all summer
    session teaching.
   New hires for summer teaching or those on a fixed term
    contract that are not under an active fixed term contract
    in the summer (not reappointed for the upcoming Fall)
    require not only the SS PAF, but also an executed SS
    contract.
   Please review APR 19 on the Provost’s web page and
    direct questions to Ann Green at X3016
             New Searched Hires
 New    hires resulting from a search do not
   require a PAF. These searched positions
   are handled in the on-line employment
   system via the hiring proposal. The hiring
   proposal (HP) is the “PAF” and the Dean’s
   office prepares the contract to reflect
   information on the hiring proposal.

For additional information on searched positions, contact Alicia Estes in
   Human Resources at X2565
          HP to filled position
Point at which search results in a final candidate,
  Search Chair or hiring official-
 Makes verbal offer – when accepted
 Converts applicant status to “recommend for
  hire”; initiates the Hiring Proposal on line
 Hiring proposal is electronically routed for
  approvals (dept. head and dean/director)
 Dean/Director submits to HR
 HR does background check and confirms AA21
 HR “approves for supervisor to offer position”
 Dean issues contract
             HP to filled position
 When contract is issued and when it is received
  back in Dean’s office, it is documented inside the
  online employment system.
 HR intake holds Hiring Proposal for fully
  executed contract from Dean’s office*
 Dept/Dean/Search Chair works with HR to close
  search and seat position.
 HR intake sets up appointment to do compliance
  paperwork with new hire

*Note – new permanent faculty contracts and/or fixed term
  reappointments greater than one year, require Provost approval
  signature
                  Final notes
   Forms, templates and guides are updated
    regularly and so the most up to date HR items
    can be found on the HR Web site
      http://www.wcu.edu/24147.asp



   Call Vicki Knaack at X2776 anytime with
    questions concerning EPA actions

   Call Alicia Estes at X2565 anytime with
    questions concerning recruitment/online
    employment system

				
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