Project Proposal Capacity Building of Cbos - PDF by mnj11347

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									                                 REPÚBLICA DE MOÇAMBIQUE
                      CONSELHO NACIONAL DE COMBATE AO HIV/SIDA
                             SECRETARIADO EXECUTIVO
_____________________________________________________________________________
                               Terms of Reference

                       FACILITATING AGENT (FA)
       Capacity Building of Civil Society Organizations working on HIV/AIDS in
                         Province _______________________

Background

The mandate of the Conselho Nacional de Combate ao HIV/SIDA (CNCS) is to co-
ordinate the multi-sector response to stop the spread of HIV/AIDS and mitigate its impact
in Mozambique. This mandate is clearly stated in Decree 10/2000 of the Council of
Ministers that establishes the Council and authorizes it to carry out its activities through:

    •    Mobilizing the commitment of high level political and social leadership;
    •    Coordinating a multi-sector response involving all members of society, both
         institutional and individual;
    •    Progressively improving the quality and coverage of service delivery;
    •    Addressing the HIV/AIDS epidemic in its social, economic, health and
         development dimensions, and
    •    Responding to the special challenges of people living with HIV/AIDS.

The structural organization of the CNCS comprises the Secretariat with headquarters in
Maputo and a Provincial Nucleus in every province, including Maputo City. The broad
mandate of the Council is described in the National Strategic Plan.

The CNCS realizes the Mozambican NGOs/CBOs have an indispensable role to play in
responding to the epidemic, not least because of their capacity for social mobilization and
reaching out tom communities. However, in order to implement effective programs,
Mozambican NGOs/CBOs will have to benefit from considerable capacity building. For
that purpose, the CNCS is planning to contract one or more Facilitating Agent(s) per
province to strengthen the NGOs/CBOs.

Scope of Services

Component 1.           NGO/CBO Capacity Assessment

Objective: To assess the capacity of NGOs/CBOs in Province _______, Districts
(xxxx) to implement HIV/AIDS activities.

   •    Conduct a Situation Analysis of HIV/AIDS in the specified region (review of
        literature, available statistics on the extent and scope of HIV/AIDS, identification
        of trends, nature, and problem of HIV/AIDS);
      •    Assess the financial and technical strengths and weaknesses of NGOs/CBOs
           currently implementing HIV/AIDS and those with a potential of carrying out such
           activities in the next couple of years; and
      •    Disseminate Operational Manual during meetings with NGOs/CBOs.

Deliverables:
   1. Short report on the Situation Analysis and main recommendations on
       NGOs/CBOs capacity building in English and Portuguese (electronic and hard
       copies).
   2. Database 1 of NGOs/CBOs by contact information, type of activity, geographic
       location, target groups, source of funding, financial capacity, training needs (this
       database should be provided to the Provincial Nucleus, the CNCS-ES, the
       umbrella NGO organization operating in the province, MONASO, and LINK).2
   3. One Provincial Nucleus staff (Civil Society Liaison) trained on how to manipulate
       and update the NGO/CBO database.
   4. Recommendation on reviewing the eligibility criteria as outlined in the
       Operational Manual (if necessary).
   5. Justified recommendation on which two NGOs/CBOs within assigned area will
       benefit from capacity building during the pilot phase (see Component 2 below).
   6. Detailed proposal with budget on NGOs/CBOs capacity building five- year plan.
   7. Detailed proposal with budget to undertake activities outlined in Components 2
       and 3 (see below).
   8. Half-day workshop with Provincia l Nucleus and NGOs/CBOs to present findings
       and recommendations of assessment.

Budget for this component:       USD 15,000 – 20,000
Duration of this components:     1.5 – 2 months
(the above depends on the number of districts to be covered)

Component 2.                NGO/CBO Capacity Building/Implementation (pilot phase)

Objective: To test the Operational Manual – procedures and forms – in order to refine
them prior to full project implementation

      •    Based on the above assessment, identify which two NGOs/CBOs within assigned
           area will benefit from capacity building during the pilot phase (possible criteria
           could include geographic location of NGO/CBO, type of beneficiary, type of
           activity – prevention, care, mitigation -, existing capacity, NGO of PLWHA,
           etc…);
      •    Implement intensive capacity building plan in order for two NGOs/CBOs to
           submit proposal, receive funding, and start implementation during pilot phase;
      •    Organize a one-day workshop introducing the Operational Manual to all
           interested NGOs/CBOs in the assigned districts;

1
    Refer to Project Appraisal Form used by CNCS to collect the relevant information.
2
    Sample NGO/CBO Capacity Assessment questionnaire is annexed.


____________________________________________________________________________________________________   2
                                 Rua: António Bocarro, 114 / 106 - Maputo
                                    Tel: 258 1 495396 - Fax: 258 1 495695
       •   Provide basic assistance to NGOs/CBOs applying directly for funding from the
           Provincial Nucleus; and
       •   Ensure the holding of monthly NGO/CBO coordination meetings with Provincial
           Nucleus and attend these meetings.

Deliverables:
   1. Two NGOs/CBOs successfully submitting proposal to CNCS and starting
       implementation of HIV/AIDS activities.
   2. Recommendations to modify Operational Manual – procedures and/or standard
       forms(if necessary).

Budget for this component:                 USD 30,000 – 35,000
Duration of this components:               4 months

Component 3.             NGO/CBO Capacity Building (beyond pilot phase)

Objective: To act as an intermediary between the Provincial Nucleus and Civil Society
organizations by strengthening communication and expanding the capacity of
NGOs/CBOs to prepare proposals and implement HIV/AIDS activities, and by increasing
the number of such organizations in order to widen the geographic coverage and increase
the number of beneficiaries.

The Facilitating Agent will undertake the following tasks:

(i)        Community Mobilization and Information Dissemination

NGOs/CBOs and communities need as much information as is available to help them
make decisions on their involvement in the fight against HIV/AIDS. The FA will
disseminate the Operational Manual, best practices, and serve as an intermediary between
the Provincial Nucleus and the smaller NGOs/CBOs.
The FA will carry out mobilization campaigns in specified districts in Mozambique,
focusing on information dissemination on HIV/AIDS, CCSI objectives, and the role of
communities in combating HIV/AIDS.
In addition, the FA will identify coping mechanisms that already exist at the grassroots
level in terms of care and support as well as mitigation.

(ii)       Capacity Building – Support for preparation and implementation of subprojects

Involvement of the Facilitating Agent could arise as a result of:

Demand: This will be based on the capacity building plan that the FA would prepare and
submit for funding based on the capacity assessment carried out under Component 1.
The Provincial Nucleus would review the FA’s proposal and fund it in order to build the
capacity of a specified number of NGOs/CBOs per district covered by the FA. The FA
would train and support CBOs in areas such as participatory planning, proposal writing,



____________________________________________________________________________________________________   3
                                 Rua: António Bocarro, 114 / 106 - Maputo
                                    Tel: 258 1 495396 - Fax: 258 1 495695
project manage ment, monitoring and evaluation, accounting for resources used, inclusion
of women, PLWHA, networking, etc …

Supply: Where NGOs and CBOs submit a proposal to the Provincial Nucleus are found
to be lacking in capacity in areas that may jeopardize the effectiveness of their
intervention, the Provincial Nucleus will refer the applicant to a Facilitating Agent.
If NGOs/CBOs lack the capacity to manage funds, but still wish to implement activities,
the FA could manage the funds on behalf of the CBO and disbur se monies to them.

In both scenarios – demand and supply – the FA is requested to carry out a follow up
assessment of the NGOs/CBOs who benefited from capacity building one year after they
have started implementing CNCS-funded projects. Based on this second assessment, the
FA would recommend whether additional institutional strengthening is required and in
what specific areas of project management and implementation. The FA will submit this
assessment to the Civil Society Liaison at the Provincial Nucleus to update the database.

Deliverables:
   1. Organization of annual strategic planning meetings with all NGOs/CBOs in the
       assigned area.
   2. Follow up capacity assessment of NGOs/CBOs one year after they have received
       funding from Provincial Nucleus to determine if they need additional capacity
       building.
   3. By year two, at least two and by project end, at least five NGOs/CBOs per district
       covered by the Facilitating Agent would have benefited from capacity building
       and be capable of preparing and implementing an eligible subproject.
   4. By project end at least three NGOs/CBOs per district covered by Facilitating
       Agent would have successfully submitted a proposal to the CNCS and
       implemented a sub-project.
                                                                            o
   5. By project end, Best Practices/Lessons Learned would be prepared f r the area
       covered by Facilitating Agent and would be disseminated to all other
       NGOs/CBOs working on HIV/AIDS in Mozambique.

Supporting Materials

The following documents will support the Facilitating Agent’s work:

    •   Decree 10/2000 – of May 2000
    •   National Strategic Plan
    •   Multisectoral HIV/AIDS Project Document
    •   CNCS Operations Manual
    •   Provincial Plan of Activities
    •   Database of the Civil Society Organizations per province
    •   GOAL’s Bandla (Strengthening Responses to HIV/AIDS in south/central
        Inhambane) Project Document




____________________________________________________________________________________________________   4
                                 Rua: António Bocarro, 114 / 106 - Maputo
                                    Tel: 258 1 495396 - Fax: 258 1 495695
Institutional Arrangements

The Facilitating Agent will work in one assigned region and report to the Coordinator of
the Provincial Nucleus. The Facilitating Agent will collaborate closely with the staff of
the Provincial Nucleus responsible for the Civil Society Initiatives and will include
him/her in activities planned for the NGOs/CBOs. The FA will work closely and
collegially with the rest of HIV/AIDS Provincial Nucleus staff.

Required Experience and Qualifications

The Facilitating Agent can be either an international or national NGO with the following
qualifications:

    •   Have legal status in Mozambique
    •   Possess thorough understanding of and experience in community development in
        Mozambique (at least two years)
    •   Possess satisfactory knowledge of STIs, HIV/AIDS
    •   Be capable of creating enabling environment for NGOs/CBOs and Provincial
        Nucleus to collaborate and coordinate their activities
    •   Have offices in the province where it will operate
    •   Have logistical means to carry out the outlined activities (vehicles, equipment,
        etc…)
    •   Be willing to travel to any city, town, or village within its assigned region
    •   Have staff that speak the languages spoken in its assigned region
    •   Have extensive project management skills and knowledge of accounting,
        financial, and procurement procedures
    •   Preferably, have provided in the past some capacity building to other
        NGOs/CBOs




____________________________________________________________________________________________________   5
                                 Rua: António Bocarro, 114 / 106 - Maputo
                                    Tel: 258 1 495396 - Fax: 258 1 495695

								
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