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									                                                                2007 Agency Specific Clarifications
                                Washington State FIRE
      TOPIC                           SERVICE                                                     FEDERAL                       WADNR                                                                                                         ODF
                                                                                         Casual, Volunteer & Emergency Firefighters
Status                   Temporary Emergency Employees                                 Casual Hire                                                     Casual Hire                                                  Emergency Firefighters.
Hiring Office            Hired locally through Fire Districts / Departments.           Locally through Federal Host Agencies                           Hired locally or through expanded dispatch.                  Hired locally or through expanded dispatch.
(Point of Hire)
Pay Plan                 Washington Association of State Chiefs                        Pay Plan for Emergency Workers                                  DNR interagency Wage and Equipment Rates.                    ODF Incident Mobilization Plan
Work Week                The workweek begins at the employee's home                    There is no defined work week.                                  The work week begins the day assigned to the incident        The work week begins Monday at 00:01 and ends
                         jurisdiction and continues for seven consecutive 24hr                                                                         and continues for seven consecutive 24-hour periods          Sunday at 24:00.
                         days in compliance with the Mobe Plan.                                                                                        until personnel are terminated from the incident.


Overtime                 All hours worked in excess of forty (40) hours in a seven     Casual rates are not adjusted for overtime and hazard           All hours worked in excess of forty (40) hours in a seven    All hours worked in excess of forty (40) hours each work
                         day period shall be paid at one and one-half times the        pay differential. All hours are paid at the same rate.          day period shall be paid at one and one-half times the       week shall be paid at least one and one-half times the
                         regular rate.                                                                                                                 regular rate.                                                regular rate.
Transportation /         Transportation required from point of hire until return to    Transportation required from point of hire until return to      Transportation required from point of hire until return to   Transportation required from point of hire until return to
                         point of hire shall be at agency expense.                     point of hire shall generally be at Government expense.         point of hire shall be at agency expense.                    point of hire shall be at agency expense.
Travel Time
Taxes                    State and Federal                                             State and Federal                                               State and Federal                                            State and Federal
Employee of?             If paid by WSP, then they are temporary state                 Federal Government                                              If paid by DNR, then they are temporary state employees. If paid by ODF, then they are an emergency state
                         employees. If paid by home agency, they remain                                                                                If paid by home agency, they remain employees of the     employee. If paid by home agency, then they remain an
                         employees of the home agency.                                                                                                 home agency.                                             employee of the home agency.
Benefits                 No sick leave or annual leave. If paid by WSP, L&I            No sick or annual leave. Covered under the Federal              L&I coverage, no leave                                       No Leave. Not eligible for State Unemployment benefits.
                         coverage.                                                     Employees Compensation Act.
Worker's                 Washington State Labor & Industries paperwork should          All government employees, including casual hires, are           Washington State Labor & Industries insurance covered.       All employees of ODF, including casual hires, are
                         be mailed to WSP Emergency Mobilization Section.              covered under Office of Workman’s Compensation.                 Forms must be completed by the hospital or emergency         covered by SAIF insurance. An 801 form must be
Compensation
                         Career employees are covered per home agency                  Employee claims should be directed to the Comp/Claims           care facility. Use the mailing address on the OF-288 for     completed by the employee and supervisor. Supervisor
                         agreements. Use the home agency mailing address for           Unit Leader. Medical services may be provided by                all L&I paperwork. L&I forms may be obtained by calling      is also required to complete an Occupational Injury
                         agency employees. L&I forms must be completed by the          "agency provided medical care."                                 1-800-848-0811. Cannot be covered or treated through         Report. If the employee is seeking medical attention, the
                         hospital or emergency care facility, with a copy to Mobe                                                                      Federal APMC.                                                employee will need to complete a Return to Work
                         personnel at the incident or the State EOC within 24                                                                                                                                       Information form for employee to continue work.
                         hours.

Address Provided         Where check & W-2 should be mailed.                           Where check & W-2 should be mailed.                             Where check & W-2 should be mailed.                          Where check & W-2 should be mailed.

W-4                      Yes                                                           Yes (Completed at the point of hire - typically is not at the   Yes                                                          Yes
                                                                                       fire.)
I-9                      Yes (Completed at the point of hire - typically is not at the Yes (Completed at the point of hire - typically is not at the   Yes                                                          Yes
                         fire.)                                                        fire.)
Other                    WSP Employment Waiver                                         W-5 if requested; Final OF-288 for FS hired ADs need to         All documentation and signed OF-288s must be returned None
                                                                                       be finalized and sent to Albuquerque Service Center             to home agency.
                                                                                       (ASC) following agency guidelines. DOI hired ADs will
                                                                                       take the OF288 to their home unit to be finalized and
                                                                                       sent for payment.




Reference                Washington State Fire Serivces Resource Mobilization          Agency (ASC) Casual Hiring guidelines. NWCG IIBMH DNR Interagency Wage and Equipment Rates                                   Incident mobilization Plan
                         Plan                                                          Chapter 10 for further pay information and Chapter 15 for
                                                                                       further information on Compensation.




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  R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                          Page - 1
                                                              2007 Agency Specific Clarifications
                               Washington State FIRE
      TOPIC                          SERVICE                                                     FEDERAL                       WADNR                                                                                                ODF
                                                                                        Casual, Volunteer & Emergency Firefighters
                                                                                                Employee Reimbursements
Cellular Phone           Business call charges incurred by personnel assigned to      A Resource Order with Request Number is required to            Same as Federal                                        A resource number is requested for business use of
                         an Incident Management Team and "reasonable and              cover charges. If this is a government cell phone then                                                                personal cell phone. No resource number is required for
Usage - Business
                         prudent" use by mobilized resources to their home            their project will NOT be reimbursed by fire for the calls.                                                           personal use as defined by the travel policy
Calls                    agency. Must be documented. Use the Resource Order           NWCG IIBMH Chapter 20 and the Incident Business
                         Number assigned to incident.                                 Operation Guidelines for further information.


Cellular Phone           No personal calls allowed. Mobilization Guide                                                                         Personal call charges incurred per DNR travel policy may Personal call charges incurred per ODF travel policy may
                                                                                      Calls made on personal cell phone MAY be reimbursed be reimbursed. Same as Federal. OFM Travel                    be reimbursed.
Usage - Personal
                                                                                      but generally will not be. A Resource Order with Request Guidelines
Calls
                                                                                      Number is required to cover charges and should be
                                                                                      approved on Overhead Resource order for ANY
                                                                                      reimbursement of cellular phone calls. NWCG IIBMH
                                                                                      Chapter 20 and the Incident Business Operation
                                                                                      Guidelines for further information.

                                                                                                     Completed Finance Documents
Career Firefighters -    Career Fire Service Or Agency Employee: The original         Same as Fire Services; NOTE: All WFS employees                 Same as Federal                                        To host district/unit
                         OF-288 is to go with the employee to be delivered to their must be under agreement and bill directly to agreement
Those paid by home
                         home unit. A file copy is to be put in the official incident host per agency direction.
agency                   files.
Volunteer/Casual FF      Volunteer Firefighters: The original OF-288 is delivered     Final OF-288 for FS hired ADs need to be finalized and         All pay documentation must be signed and returned to   To host district/unit
                         with the finance package to the Washington State Patrol.     sent to Albuquerque Service Center (ASC) following             the home agency.
- Those paid by the
                         A file copy is to be placed in the final fire package. The   agency guidelines. DOI hired ADs will take the 288 to
State or Federal         Volunteer Firefighter is to receive a copy.                  their home unit to be finalized and sent for payment.
Gov't
Contracts / Vendors      Either the Incident Commander or the Finance Section         Completed/closed contract payment packages to be sent Completed/closed contract payment packages to be sent           All contracts, agreements and vendor invoices will go
                         Chief may enter into a temporary agreement in the            in with the Final Finance Package for payment. For FS in with the Final Finance Package to the host agency for        with the finance package to the incident agency
                         absence of an employee of the Washington State Patrol.       incidents, use ASC tramsmittal forms, maintain copies for payment.                                                    administrative representative. Contractors and vendors
                         A formal agreement signed by an authorized WSP               host incident finance files. When you receive electonic                                                               must invoice ODF.
                         representative will need to be in place prior to payment.    notification forward notification to incident host financial
                                                                                      contact.

Completed Finance        To the Washington State Patrol - POB 42600, Olympia          To Host Federal Agency                                         To Host Agency                                         To host district/unit
                         WA 98504
Box
Reference                Washington State Fire Serivces Resource Mobilization         See NWCG IIBMH and Federal direction on                        DNR Regional Business Operating Guidelines             ODF Incident Mobilization Plan
                         Plan                                                         Documentation for further information on Final Finance
                                                                                      Fire Package.

                                                                                        Personnel Practices - Hours and Scheduling
Meal Breaks              Same as WADNR                                                Compensable meal periods are the exception, not the                Same as Federal.                                   Meal breaks are compensable while assigned to an
                                                                                      rule. Personnel on the fireline may be compensated for                                                                incident.
                                                                                      their meal period if ALL of the following conditions are
                                                                                      met: fire is not controlled, and The OSC2 makes a
                                                                                      decision that it is critical to the effort of controlling the fire
                                                                                      that personnel remain at their post of duty and continue
                                                                                      to work as they eat, and The compensable meal break is
                                                                                      approved by the supervisor at the next level of the crew
                                                                                      boss and is documented on CTR. In those situations
                                                                                      where incident support personnel cannot be relieved
                                                                                      from performing work and must remain at a post of duty,
                                                                                      a meal period may be recorded as time worked for which
                                                                                      compensation shall be allowed and documented on the
                                                                                      CTR. (IIBMHB 12.6) Time spent eating during travel
                                                                                      interruptions is non-compensable. (IIBMHB 12.3) . See
                                                                                      NWCG IIBMH Chapter 12.6 for further information .




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  R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                               Page - 2
                                                               2007 Agency Specific Clarifications
                               Washington State FIRE
      TOPIC                          SERVICE                                              FEDERAL                        WADNR                                                                                                             ODF
                                                                                 Casual, Volunteer & Emergency Firefighters
                                                                            Personnel Practices - Hours and Scheduling, continued
Assignment               Does not apply.                                              Upon completion of the standard 14 days assignment, an          Documentation of length of assignment extension             Upon completion of the standard 14 day assignment, in-
                                                                                      extension of up to an additional 14 days may be allowed         requirement letter needs to be completed prior to           state extensions can be approved by their District
Extensions
                                                                                      (for a total of up to 30 days, inclusive of mandatory days      extension. R&R must be taken before an extension of         Manager/Forester. Any out-of-state assignment
                                                                                      off, and exclusive of travel) Incident Management Team          fire duty will be granted. Conditions placed by the         extension (for up to an additional 7 days) must be
                                                                                      Extensions are to be negotiated between the incident            Region or Division Manager upon granting extension          approved by their immediate supervisor, District
                                                                                      Agency Administrator, the Incident Commander, and the           approval must be honored by the Incident Commander.         Manager/Forester and the Protection Program Chief.
                                                                                      GMAC/NMAC (if directed). See See NWCG IIBMH                     The Resource Protection Division Manager’s signature
                                                                                      Chapter 12.7-2 for further information. For Information         represents endorsement of those conditions. (WADNR
                                                                                      on Detail Assignments reference IIBMHB 12.1-3                   Memorandum dated 3/8/04 Length of fire duty
                                                                                                                                                      assignments and a change in rest and recuperation
                                                                                                                                                      provisions.)

Length of                The length of commitment shall not exceed 14 days            Standard assignment length is 14 days, exclusive of             The maximum length of continuous fire duty away from        An In-State ODF assignment has no limit. An
                         (including travel time). The minimum time commitment         travel from and to home unit, with possible extensions          their duty station for DNR employees without scheduling     assignment for another agency (in-state or out-of-state)
Assignment
                         for personnel is 72 hours. An agency may at its option,      identified above. Time spent in staging and preposition         rest and recuperation is 10 days. When continuous fire      is limited to 14 days with travel outside of the 14 days.
                         arrange for partial or full crew replacements after 72       status counts toward the 14-day limit, regardless of pay        duty is going to exceed 10 days, rest and recuperation
                         hours, with I/C approval. See Mobilization Plan for          status, for all personnel, including incident management        need to be scheduled. Not included in calculating 14
                         compensation rules.                                          teams. An assignment is defined as the time period              days is travel time up to 48 hours going to a fire and up
                                                                                      (days) between the first full operational period at the first   to 48 hours returning from a fire. Assignments longer
                                                                                      incident or reporting location on the original resource         than 14 days must be pre-approved.(WADNR
                                                                                      order and commencement of return travel to the home             Memorandum dated 3/8/04 Length of fire duty
                                                                                      unit. See NWCG IIBMH Chapter 12.7-2 for further                 assignments and a change in rest and recuperation
                                                                                      information.                                                    provisions.)


Days Off (R&R)           Does not apply.                                              After completion of a 14 days assignment and return to          DNR employees are to be scheduled to be unavailable         One day of R&R should be provided after 14 consecutive
                                                                                      the home unit, two mandatory days off will be provided (2       for work assignments for 24 hours after ten consecutive     days of shifts of 12 hours or longer. R&R must be given
                                                                                      after 14). If extension occurs, regardless of extension         calendar days of fire duty away from their duty station     at the incident prior to demobilization. A minimum of 24
                                                                                      duration, two mandatory days off will be provided prior to      without directed rest. (WADNR Memorandum dated              hours R&R should occur between incident assignments.
                                                                                      the 22nd day of the assignment. Upon release from the           3/8/04 Length of fire duty assignments and a change in
                                                                                      assignment, regardless of extension duration, two               rest and recuperation provisions.)
                                                                                      mandatory days off will be provided immediately following
                                                                                      the return to the home unit and are chargeable to the
                                                                                      incident. See NWCG IIBMH Chapter 12.7-2-3:4 & 12.7-3
                                                                                      for further information.


Travel Time              Travel Time is compensable time (except transported or       All travel is compensable. Severity and Emergency      Same as Fire Service, Federal, or ODF.                               Travel time is compensable unless crew or equipment is
                         towed units). Responding personnel are eligible for 1        Stabilization Rehabilitation (ESR)Team Assignments are                                                                      in non-compliance.
                         hour of muster time (enroute) and 1 hour to place            also included. NWCG IIBMH Chapter 12.3 See 12.3--2
                         equipment back into service up arriving at the home unit -   for clarification on travel interuptions.
                         added into return travel.
Work / Rest              Ensure personnel are provided a 2 to 1 work to rest ratio    Plan for and ensure that all personnel are provided a     Same as Federal; Justification must include appropriate           There is no limit on the number of hours worked in the
                         (for every 2 hours of work or travel, provide 1 hour of      minimum 2:1 work to rest ratio (for every 2 hours of work mitigation measures that were taken to adhere to 2:1              first operational period. Supervisors must approve all
Guidelines
                         sleep and/or rest). The Incident Commander shall             or travel, provide 1 hour of sleep and/or rest). Work     work/rest ratio.                                                  shifts over 16 hours, after the first operational period.
                         document, approve, and include in the daily incident         shifts that exceed 16 hours and/or consecutive days that
                         records, the justification for work shifts exceeding 16      do not meet the 2:1 work/rest ratio should be the
                         hours, including travel time, after the first operational    exception, and no work shift should exceed 24 hours.
                         period.                                                      The Incident Commander or Agency Administrator must
                                                                                      justify work shift that exceed 16 hours and those that do
                                                                                      not meet 2:1 work to rest ratio. See NWCG IIBMHB 12.7-
                                                                                      1 for clarification.


Recorded Time            Enter hours in increments of quarter hour in military time. Enter hours in increments of quarter hour in military time. Tenths of an hour increments may be utilized. Fire               Enter hours in increments of quarter hour in military time.
                                                                                     NWCG IIBMH Chapter 13.1 .                                   records will be recorded to the half hour in military time.


Daily Shift              Crew time Reports and Emergency Shift Tickets are to be Same; IIBMHB 10 & 20                                                 Same as Fire Services                                       Crew time reports and Emergency Shift Tickets are to be
                         completed daily. They are to be signed by a Division                                                                                                                                     completed daily. They are to be signed by immediate
Reporting
                         Supervisor or higher (Unit Leader or higher) and turned                                                                                                                                  ODF supervisor only. The finance section will sign for
                         into Finance Section daily.                                                                                                                                                              travel time.



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  R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                         Page - 3
                                                              2007 Agency Specific Clarifications
                              Washington State FIRE
     TOPIC                          SERVICE                                                    FEDERAL                       WADNR                                                                                                    ODF
                                                                                      Casual, Volunteer & Emergency Firefighters
                                                                                               Purchasing / Procurement
Equipment               Assigned units are paid as assigned in incident shift       Same. See Emergency Rental Agreement Clause 7a(3). Same as Fire Service, Federal, or ODF.                                 Assigned Units are paid from approved shift tickets.
                        plan.                                                       Procurement Officer is responsible to discuss the terms
Assignments
                                                                                    and conditions of the EERA and with the contractor.
                                                                                    Emphasize that federal, state, or local laws and
                                                                                    regulations will apply regardless of the nature of the
                                                                                    emergency that the contractor is responsible to know and
                                                                                    adhere to those that apply. See NWCG IIBMH Chapter
                                                                                    24.3-2, 24.3-3 and Emergency Rental Agreement
                                                                                    Clauses for further information. . For R6 Regional
                                                                                    Contracts (Crew, Engine, Tender) it is recommended you
                                                                                    order a CRNW to monitor contract.


Equipment Rates /       Payment rates are wet rates inclusive of all fuel, oil,     Payment rates and guidelines are outlined on Equipment Same as ODF. Payment rates and guidelines are                      Payment rates are wet rates inclusive of all fuel, oil,
                        repair, maintenance, and insurance. Payment rates and       Rental Agreements.                                     outlined in the DNR Interagency Wage and Equipment                 repair, maintenance, and insurance. Payment rates and
Other
                        guidelines are outlined in the Washington State Fire                                                               Rates.                                                             guidelines are outlined in the Interagency Wildfire
                        Chief's schedule.                                                                                                                                                                     Equipment Rental Rates.
Supplemental Food       Same as Federal                                             Absent of more restrictive agency or geographic area        Same as federal                                               Individuals assigned to an incident will be provided the
                                                                                    policy, the following supplemental foods may be                                                                           recommended diet for fire fighters. Food in supplement
and Drinks
                                                                                    provided: Fruit OR dried fruit OR fruit juice and                                                                         of the recommended diet are not furnished.
                                                                                    vegetables. Should be in-season, available locally and
                                                                                    reasonable priced to avoid excessive costs and difficulty
                                                                                    in procurement. Liquid supplements in the form of sports
                                                                                    drinks or mixes that provide electrolytes and meet the
                                                                                    carbohydrate solution mixes recommended in Feeding
                                                                                    the Wildland Firefighter. Bottled water may be provided.
                                                                                    In addition to the fruit and liquid supplements, candy bars
                                                                                    and energy bars may be provided to supplement those
                                                                                    included in sack lunches. The objective is to provide for
                                                                                    an average of 1000 kilocalories of solid supplements per
                                                                                    firefighter per day. Any supplemental foods provided will
                                                                                    require IC justification AND concurrence from the Agency
                                                                                    Administrator. . See NWCG IIBMH Chapter 25.4 for
                                                                                    further information .


Ordering of             When at the incident all resource orders utilize a single   Request for goods and services must be supported by a Same as ODF                                                         Request for good and services must be supported by a
                        point ordering system with orders placed, and resource      resource order or requisition in accordance with incident                                                                 resource order or requisition.
Resources,
                        numbers issued through the Mobilization personnel           agency policy. NWCG IIBMHB.21.1
Personnel and           assigned to the incident or at the EOC.
Supplies
Purchasing /            Same as WDNR.                                               Only authorized government employees may make                Procurement Unit Leader may be given the authority for       Incident finance section will authorize purchasing needed
                                                                                    purchases while on incidents. They must follow the           all needs on an incident under the Delegation of             on an incident. Section Chiefs could authorize an ODF
Procurement
                                                                                    appropriate agency procedures. See NWCG IIBMH                Authority. Request numbers must be obtained and              employee to pick up miscellaneous items. Finance
Personnel                                                                           Chapter 20 for further information .                         finance pay documents completed.                             Section Chief or Procurement Unit Leader provides
                                                                                                                                                                                                              purchasing guidelines.

Land Use                Incident Commander or Finance Section Chief has the         Simplified acquisition procedures should be used to          Incident Commander or Finance Section Chief has the          Land use agreements may be negotiated by the
                        authority to enter into Land Use agreements. The WSP        acquire the use of property or facilities for emergency      authority to enter into Land Use agreements. The DNR         Procurement Unit Leader, in consultation with the
Agreements
                        Facility Rental Agreement form should be used. Term of      incidents. No-cost land use agreements are not binding       Facility Rental Agreement form must be used. Term of         Finance Section Chief; the Logistics Unit Leader in
                        agreement should be for the duration of the mobilization.   or valid and should not be negotiated. The rental            agreement should be for the duration of the incident only.   consultation with the Finance Section; or the Host
                        Alternatively, The DNR Facility Rental Agreement form       requirements are usually short term, for an undefined        Considerations of weekly rates instead of daily rates        District/Unit.
                        may be used.                                                period, and open only during the length of the incident.     should be negotiated.
                                                                                    Negotiations should be made considering potential
                                                                                    length of the incident and provide for varying rates based
                                                                                    on longer periods of time. Note IIBMHB information on
                                                                                    "Fire Chasing" equipment prior to hiring.See NWCG
                                                                                    IIBMH Chapter 24.2 for further information .




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 R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                    Page - 4
                                                                 2007 Agency Specific Clarifications
                                 Washington State FIRE
       TOPIC                           SERVICE                                                      FEDERAL                       WADNR                                                                                                    ODF
                                                                                           Casual, Volunteer & Emergency Firefighters
                                                                                              Purchasing / Procurement continued
Vendor Contracts           The Incident Commander or the Finance Section Chief           A contract can only be entered into by a warranted           The Incident Commander or the Finance Section Chief          Incident finance section may authorize vendor contracts.
                           may authorize vendor contracts. Notify the State Patrol       contracting officer. Purchases shall be made by the most     may authorize vendor contracts. Refer to the DNR
                           Unit at the State EOC for all negotiated contracts. Refer     efficient method and in accordance with incident agency      Interagency Wage and Equipment Rates for guidelines.
                           to the Interagency Rate Schedule for rates on equipment       procedures. See NWCG IIBMH Chapter 20 for further            For negotiated rates attach support documentation to
                           not listed on the Washington State Fire Chief's schedule.     information.                                                 claim forms.
                           For negotiated rates attach support documentation to
                           claim forms.

                                                                                                              Compensation & Claims
Claims (Guidelines         Expense Claims (including air and camp cost) must be          Incident personnel are responsible for immediately           Incident personnel are responsible for immediately           Incident personnel are responsible for immediately
must be followed for the   submitted to the WSP Emergency Mobilization Section           reporting to their supervisor any accident or incident       reporting to their supervisor any accident or incident       reporting to their supervisor any accident or incident
"employing" agency of      within forty-five (45) days of the end of the mobilization.   which has resulted or may result in a claim against or for   which has resulted or may result in a claim against or for   which has resulted or may result in a claim against or for
the individual, NOT the    Claims for loss or damage must be reported to the IMT         the government. (IIBMHB Chapter 70.04-5 ) Employee           the government and must be documented on an Initial          the government. All claims, including employee claims,
agency of the incident.)   and an investigation completed when the loss or damage        claims should be directed to the Compensation/Claims         Incident Report (IIR). All claims, including employee        must be filled through the Tort Claims process.
                           to equipment is incurred. Incidental loss or damage to        Unit Leader (IIBMHBChapter 72.4-2 ). See IIBMB               claims must be filed through the Tort Claims process.
                           equipment or personal property is not reimbursable.           Chapter 70 for more information.


Workman's                  Washington State Labor & Industries paperwork should          All government employees, including casual hires, are        Washington State Labor & Industries insurance covered.       All employees of ODF, including casual hires, are
                           be mailed to WSP Emergency Mobilization Section.              covered under Office of Workman’s Compensation.              Forms must be completed by the hospital or emergency         covered by SAIF insurance. An 801 form must be
Compensation
                           Career employees are covered per home agency                  Employee claims should be directed to the Comp/Claims        care facility. Use the mailing address on the OF-288 for     completed by the employee and supervisor. Supervisor
(Guidelines must be
                           agreements. Use the home agency mailing address for           Unit Leader. Medical services may be provided by             all L&I paperwork. L&I forms may be obtained by calling      is also required to complete an Occupational Injury
followed for the
                           agency employees. L&I forms must be completed by the          "agency provided medical care". NOTE: Contract               1-800-848-0811.                                              Report. If the employee is seeking medical attention, the
"employing" agency of
                           hospital or emergency care facility, with a copy provided     employees are covered under contractors insurance.                                                                        employee will need to complete a Return to Work
the individual, NOT the
                           to Mobilization personnel at the incident or at the EOC                                                                                                                                 Information form for employee to continue work.
agency of the incident.)
                           within 24 hours.



                                                                                                                               Travel
Mileage Rates              Vehicles which do not require day to day use on the           Mileage claims are paid for personal transportation use Same as ODF                                                       Mileage claims are paid for personal transportation use
                           incident and the vehicles used primarily to transport the     once the personnel returns to his/her home unit.                                                                          once the personnel returns to his/her home unit.
                           individual from their place of dispatch to and from the       Damage to a POV is not covered under the Military and                                                                     Individual POV claim damage through their private
                           incident, and back to their point of dispatch or to a new     Civilian Employees Claims Act. Individuals claim                                                                          insurer.
                           incident will be reimbursed for mileage only. Operations      damage through their private insurer. An EERA may not
                           vehicles are paid mileage to and from the incident, and       be established with federal government employees for
                           then switched to the daily rate.                              the use of a POV. (ref. Chapter 20, Section 24.3-3)
                                                                                         NWCG IIBMH Chapter 17.1-5


Meal Cost                  Fire agencies will be reimbursed for their actual per diem    Contract kitchens must follow the contract specifics.        Per diem costs for meals as required in the Washington       Per diem costs for meals as required in OAM 40.10.00
                           expenses (receipts required) in accordance with existing      Other meals provided are subject to government               State Travel Regulations will be adhered to. Per union       will be adhered to when meals are not provided.
                           per diem agreements, except when food is otherwise            established per diem guidelines. . See NWCG IIBMH            agreement, DNR personnel are entitled to a nutritious
                           provided for, such as by a fire camp kitchen. If no per       Chapter 20 for further information .                         meal every four hours while on fire duty.
                           diem agreement exists per diem will be at current
                           Washington State Travel Regulations and Rates.




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  R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                         Page - 5
                                                              2007 Agency Specific Clarifications
                              Washington State FIRE
     TOPIC                          SERVICE                                                     FEDERAL                       WADNR                                                                                              ODF
                                                                                       Casual, Volunteer & Emergency Firefighters
                                                                                                   Misc. Information
Check-out /             Demobilization forms will be completed and returned to       Same                                                     Same                                                       Same
                        Plans.
Demobilization
Dispatch to Incident    Resources are to assemble and depart within two hours        Resources have two hours to assemble at the local        Resources have one hour to assemble at the local           No specific time limit to assemble at local agency.
                        of the request. Payment starts at the employee's home        agency and then begin to proceed to incident. Payment    agency and then begin to proceed to incident. Payment      Payment starts at assembly point. Initial attack resources
                        agency. Resources ordered by other agencies may not          starts at assembly point. Initial attack resources are   starts at notification. Initial attack resources are NOT   may be assigned to incidents type 3 or larger.
                        "switch" to State Mobilization status unless units are de-   assigned to the incident.                                assigned to the incident.
                        mobed and re-mobed with a Mobilization Resource
                        Number.

Equipment Check-in      N/A                                                          Same. Must comply with contract NWCG IIBMH Chapter All equipment must be checked in through ground                  Same
                                                                                     20 .                                               support unit - pust have preinspections completed.

Resource Orders /       All assigned personnel will come with completed manifest Same                                                         Same as Fire Services                                      All assigned personnel will come with completed manifest
                        and/or resource order listing all personnel. They will                                                                                                                           and/or resource order listing all personnel. They will
Manifests
                        check in with Plans, then report to Finance for completion                                                                                                                       check in with Plans, then report to Finance.
                        of the ITS Check-in form.
Incident Operations     Same as WADNR                                                Agency resources assigned to an incident or engaged in Same as Federal; No 8 hour limit – Must meet 2:1             No driving limitation policy other than a valid Oregon
                                                                                     initial attack fire response will adhere to the current     work/rest guidelines                                    Drivers license.
Driving
                                                                                     agency work/rest policy for determining length of duty
                                                                                     day. No driver will drive more than 10 hours (behind the
                                                                                     wheel) within any duty –day. Multiple drivers in a single
                                                                                     vehicle may drive up to the duty-day limitation provided
                                                                                     no driver exceeds the individual driving (behind the
                                                                                     wheel) time limitation of 10 hours. A driver shall drive
                                                                                     only if they have had at least 8 consecutive hours off duty
                                                                                     before beginning a shift. Documentation of mitigation
                                                                                     measures used to reduce fatique is required for drivers
                                                                                     who exceed 16 hour work shifts. See NWCG IIBMHB
                                                                                     12.7-1a for clarification.



Personnel Issue –       Anytime camp is closed and personnel are not free to       At the IC’s discretion, regular government employees and Same as Fire Service.                                        Do not use closed camp.
                        leave it must be authorized by the I/C and included in the casuals may be restricted to an incident base and all
“Closed Camps”
                        IAP with justification of the closure.                     other camps during off-shift periods. Time spent
                                                                                   restricted to the camp where personnel can rest, eat, or
                                                                                   to a limited degree, pursue activities of a personal nature
                                                                                   is not compensable. NWCG IIBMH Chapter 12.5-2:3


IIBMH = Interagency Incident Business Management Handbook
NWCG = Northwest Coordination Group
Fireline = Fireline Handbook, NWCG Hadbook 3
Interagency Standards = Interagency Standards for Fire and Aviation Operations 2004 (BLM, NPS, US F&WL, USFS)
ASC = Albuquerque Service Center




 7/14/2011 2:06 PM C:\Docstoc\Working\pdf\bd097c2e-6ae0-41ff-a812-3d943442a435.xls
 R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                Page - 6

								
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