1 CAMP ADAIR 2008 NEWSLETTER Dear Parent/ Caregiver We are currently confirming our final details for Camp Adair, including student numbers, parent helpers, and permissions. Please read this information carefully and use the following checklist to ensure that everything has been prepared for your child’s trip to Camp. Camp Student Profile completed and returned to school. Equipment list (checklist) received from school and items organized. Payment made to the school office. Permission slip returned to the school office. As Camp is fast approaching, we do need to finalise our numbers by Tuesday 11/3/08. We will need to have all of the above in place in order to secure a place for your child, and we still have payments outstanding. Please note that the forms above are available to download from the “Camp” page of our website if you need a duplicate copy (www.titirangi.school.nz). If you have any questions or problems relating to payment of the Camp fee, then please let us know by contacting me directly (or Gary) in confidence by the due date, and we would be happy to discuss payment options with you. NOTES FOR CAMP PARENT-HELPERS: Please note that parent helpers should refer to the same equipment list as the children for details on what they should bring (these have been sent out, and are also posted on the web). A full information pack for parent-helpers will be sent home next week. There will be a meeting for parents who are accompanying us to Camp on Thursday, 13th March at 5.15pm. Please call Alan if you are not able to make it. Reminder: Food and snacks As included on the student equipment list, students are required to bring 2 packets of biscuits to Camp These are collected in and then redistributed at break times. Please send these in ASAP to the class teacher, who will check off contributions and store them ready for camp. Remember that no other snacks/foods/lollies should be sent to Camp, and are not allowed in cabins. Transport Details: Please note that we have been given permission to use the RSA car park as a drop-off point for you to walk your child down to school to avoid the chaos of baggage drop-off at the school gate. Students will assemble with their bags outside the office area. Be punctual, as the bus needs to be fully loaded and ready to leave by 9.30. On Thursday 20th, you may pick your child up at the normal time. Permission: Please read the attached Risk Assessment Management Plan before signing and returning this slip to the class teacher. If you have any concerns/questions, then please call: Alan Jackson, Senior School AP (09) 817 8346 CAMP ADAIR 2008 PERMISSION SLIP Name of Student:___________________Room:_________ I give permission for my child to participate in all Camp Adair Activities from17-20 March 2008. I have read the Risk Management Plan, and understand that it includes the following: ACC River Safety Archery Burma Trail Camp Concert Camp Fire Instruction Climbing Wall Crate Challenge High Beam Initiative Exercises Kayaking Low Ropes Mudslide Tramping (Please note that signing this form includes permission for water activities) . Signed__________________________ Name_____________________________Date______________ 2 Camp Adair 2008 Risk Management Plan (In addition to Camp Adair’s RAMs) ACTIVITY / RISKS / DANGERS RISK MANAGEMENT STRATEGIES SITUATION Fall causing injury /death Certificated operator/Qualified instructor present at all times. Hair/clothing catching in equipment Equipment checked before use, no loose gear on top platform. Children waiting getting bored and ‘skylarking’, causing Student clothing checked before activity. Abseiling, injury. Children MUST NOT belay. Qualified instructors will train parents to belay if climbing, Slipping on wall, platform and edge of wall necessary. First ascent/descent each session by certificated operator. Stepping too early Fitting of harness etc. checked by trained adult. high ropes Fingers through figure 8 Maximum of two pupils on abseiling tower at a time. Hit on head by objects from above course Gear failure Safety line used. Children instructed prior to abseiling/climbing on safety factors and listen carefully (crate challenge, high for instructions of when to step. beam, multivine) Hair and loose clothing contained. Helmets worn prior to climbing tower commencing climb. Children waiting supervised by adult and given activities to do. Falling causing injury Certificated operator/Qualified instructor present at all times. Initiative Supervisor to demonstrate correct procedures for use on equipment and activities. Waiting children supervised by an adult Activities, Only 1 person on any item of equipment at a time unless specified for team building Low ropes, activities Equipment checked by adult prior to use confidence Student clothing checked before activity Adult to test equipment first Course Supervising adults to immediately intervene if any potentially unsafe practices are sighted (including Flying Fox) Drowning/injury Certificated operator/Qualified instructor present at all times. Comprehensive group briefing. Helmets compulsory. Lifejackets compulsory. Dry land lesson/revision before water based practice/lesson. Kayaking Identify any children who have not kayaked before and allocate 1:1 monitoring with parents until confidence has been gained. Water checked for clarity, flow rate, items on the bottom of section of river and any overhanging trees. Parents placed up and downstream to enclose practice/session area. 3 continued ACTIVITY / RISKS / DANGERS RISK MANAGEMENT STRATEGIES SITUATION Injury through being hit by arrow Certificated operator/Qualified instructor present at all times. Clear instructions, supervision and demonstration by teacher. Activity closely supervised, with 1 adult alongside each child with a bow. Archery Area in front of target and behind target to be clear Retrieval of arrows only done on adult command once all arrows have been shot Bows placed on ground when not in use Children waiting remain in designated area with adult supervision Children becoming lost Certificated operator/Qualified instructor present at all times. Falls resulting in injury/death Leader has completed hike recently Allergic reaction to stings Weather monitored. Effects of severe asthma attack 1:4 adult:pupil ratio Dehydration Mobile phone taken. This may be out of range in a few places. If required, adult to move to an area with better reception. Adult with recent First Aid training (within last 4 years) to accompany group Tramp Adults and children briefed on expectations (Adult at front & rear, adults evenly spaced throughout line, regular rests, keeping the party together, adult at any fork, first through/last through etc.) Medical kits checked by teacher beforehand First aid kit taken on hike Ensure all children have an adequate water supply Any child with special support needs to have an adult assigned Child exiting slide before water Clear instructions given to staff by Camp Adair staff Falling into water dangerously RAMS and operating instructions discussed with parents and staff prior to camp. Injury to limbs if protruding over the side Camp Adair staff with adult assistance supervise speed, entry and exit Mudslide Slipping on ramp causing injury Start of slide, mid point and water entry point supervised by adults Next person does not commence descent until instructed to by Camp Adair supervisor Fall causing injury Adults positioned throughout trail to assist children Children get lost Student clothing checked before activity. Children hold onto and follow guide rope Burma Trail 2 adults at the end of the trail. One adult escorts children in groups of 5 – 6 and then takes them to the dining room where their names are checked off on a list, the other stays.