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					                RAIPUR MUNICIPAL CORPORATION




                                          BID DOCUMENT

                                                           For

    Supply, Installation, Testing, Commissioning of Consumer Water
   Meters, training and 5years Maintenance in Municipal Corporation
                                  Raipur




The Commissioner                                                    Executive Engineer (Water Works)
RAIPUR MUNICIPAL CORPORATION                                        RAIPUR MUNICIPAL CORPORATION
Raipur ( C.G.)                                                      Raipur ( C.G.)

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                RAIPUR MUNICIPAL CORPORATION




                                       BID DOCUMENT


                                                          For


Supply, Installation, Testing, Commissioning of Consumer Water
    Meters, training and 5years Maintenance in Municipal
                       Corporation Raipur




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                        RAIPUR MUNICIPAL CORPORATION
                       Office of the Municipal Commissioner Raipur
No.:031/Water Supply/RMC/2010                                                            Date.:15/12/2010

1.    This Invitation for Bids Follow the General Procurement Notice for this project.
2.    The contract for Supply, Installation, Testing, Commissioning of Consumer Water Meters, training
      and 5years Maintenance in Municipal Corporation Raipur.
3.    The Commissioner, Raipur Municipal Corporation invites sealed Bids from eligible Bidders for
      Supply, Installation, Testing, Commissioning of Consumer Water Meters, training and 5years
      Maintenance in Municipal Corporation Raipur
4.    Bidding will be conducted in accordance with two-envelope basis.
5.    The bidder must meet the financial and experience qualification criteria given in the bid document.
      The qualification criteria require that the bidder‟s average annual turnover in any year for the last 5
      years shall be least Rs.1.00 crore in the same nature of the work. The bidder should have supplied
      and installed at least 3000 Nos. Domestic meters during last 5 years.
6.    Interested eligible Bidders may obtain further information from office of the Municipal
      Commissioner Raipur and inspect the Bidding Document the website www.nagarnigamraipur.com.
7.    The Bidding Document, in the English languages, may be downloaded from website
      www.nagarnigamraipur.com. A DD of tender cost Rs. 2000/- should be attached with downloaded
      tender.
8.    Bids must be delivered to the office of Executive Engineer Water works, Nalghar, Raipur by Speed
      post, registered post or Courier at the address above at or before 3.00 PM on 17/01/2011 late bids
      shall be rejected. Technical Proposals of Bids will be opened at 4.00 pm on 20/012011 in the
      presence of the Bidder‟s representatives who choose to attend. Price proposals of technically
      compliant bids will be opened subsequently at a date and time to be intimated by the Municipal
      Commissioner Raipur. Tender will be submitted with the Earnest Money, of Rs. 1.50 lacs in favor of
      the Municipal Commissioner Raipur, which will be returned to the unsuccessful tenderer. The
      Earnest Money of the successful tenderer will be retained as part of the Security Deposit.
9.    The Security Deposit to be taken for the due performance of the contract under the terms and
      condition printed on the tender form will be the earnest money plus an amount to make it equal to 5%
      (five percent) of the cost of work put tender, as per clause.
10.   The Raipur Municipal Corporation will not be responsible for any costs or expenses incurred by
      Bidders in connection with the preparation or delivery of Bids.
11.   Item Rate Tenders in form “B”. In respect of item rate tenders, contractor should quote his rates for
      the terms mentioned in the schedule of item in Annexure-F of this N.I.T. Only rates quote shall be
      considered. The rates should be expressed in figures as well as words and the unit should be given by
      the department. The contractor will not have the freedom to change the unit. No percentage above or
      below the schedule be quoted.
12.   The rates quoted in the tender for the various items of work will not be altered by the contractor
      during the item of contract.
13.   Initially work order for installation of 11300 meter shall be issued to the successes full bidder. This
      installation is to be completed before March 2011.
                                                                                     Commissioner
                                                                              Raipur Municipal Corporation



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          RAIPUR MUNICIPAL CORPORATION




                                       BID DOCUMENT


                                                         FOR


Supply, Installation, Testing, Commissioning of Consumer Water
    Meters, training and 5years Maintenance in Municipal
                       Corporation Raipur




                                                    Section l

                                  Instruction to Bidders (ITB)




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                         SECTION I – INSTRUCTIONS FOR BIDDERS

Table of Clauses :-

A        GENERAL                                                                          7
1        Scope of Bid                                                                     7
2        Source of Funds                                                                  7
3        Corrupt Practices                                                                7
4        Eligible Bidders                                                                 8
5        Eligible Goods and Related Services                                              9
B        CONTENTS OF BIDDING DOCUMENT                                                     9
6        Section of the Bidding Document                                                  9
7        Clarification of Bidding Document                                                10
8        Amendment of Bidding Document                                                    10
C        PREARATION OF BIDS                                                               10
9        Cost of Bidding                                                                  10
10       Language of Bid                                                                  10
11       Documents Comprising the Bid                                                     11
12       Bid Submission Sheets and Price Schedules                                        12
13       Alternative Bids                                                                 12
14       Bid Prices and Discounts                                                         12
15       Currencies of Bid                                                                13
16       Documents Establishing the Eligibility of the bidder                             13
17       Documents Establishing the Eligibility of the Goods and Related Services         14
         Documents Establishing The Conformity of the Goods and Related Services to the
18                                                                                        14
         Bidding Document
19       Documents Establishing the Qualifications of the Bidder                          14
20       Period of Validity of Bids                                                       14
21       Bid Security                                                                     15
22       Format and Singing of Bid                                                        15
D.       SUBMISSION AND OPENING OF BIDS                                                   16
23       Sealing and Marking of Bids                                                      16
24       Deadline for submission of Bids                                                  16
25       Late Bids                                                                        16
26       Withdrawal, Substitution, and Modification of Bids                               16
27       Bid Opening                                                                      17
E        EBALUATION AND COMPARISON OF BIDS                                                18
28       Confidentiality                                                                  18
29       Clarification of Bids                                                            19
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30       Responsiveness of Technical Proposal                                 19
31       Nonconformities, Errors, and Omissions                               19
32       Preliminary Examination of Bids                                      20
33       Examination of Terms and Conditions; Technical Evaluation            20
34       Conversion to Single Currency                                        21
35       Margin of Preference                                                 21
36       Evaluation of Bids                                                   21
37       Comparison of Bids                                                   22
38       Post qualification of the Bidder                                     22
39       Purchaser‟s Right to Accept Any Bid, and to Reject Any or All Bids   22
F        AWARD OF CONTRACT                                                    22
40       Award Criteria                                                       22
41       Purchaser‟s Right to Vary Quantities at Time of Award                22
42       Notification of Award                                                22
43       Signing of Contract                                                  23
44       Performance Security                                                 23




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A.         GENERAL

1.         Scope of Bid

     1.1     In support of the Invitation for Bids indicated in the Bid Data Sheet (BDS), the Purchaser, as
             indicated in the BDS, issued this Bidding Document for the supply of Goods and Related
             Services incidental thereto as specified in Section V, Schedule of Supply (SS). The name,
             identification, and number of lots the international Shopping (IS) are provided in the BDS.

     1.2     Throughout this Bidding Document:

             (a)     The term “in writing “ means communicated in written form with proof of receipt;
             (b)     If the context so requires, singular means plural and vice versa; and
             (c)     “Day” means calendar day.

2.         Source of Funds
     2.1     Information System Improvement Program (ISIP) and Own source of Municipal Corporation
             Raipur

3.         Corrupt Practice
     3.1     The Anticorruption Policy requires that borrowers, as well as bidders, suppliers, and
             contractors RMC. Observe the highest standard of ethic during the procurement and
             execution of such contract. In pursuance of the policy, the RMC.

             (a)     Defines, for the purposes of this provision, the terms set Forth below as follows:
                     “Corrupt practice” means the offering, giving receiving, or soliciting, directly or
                     indirectly, of any thing of value to influence the action of any party in the procurement
                     process or the execution of a contract.

                     “Fraudulent practice” means a misrepresentation or omission of facts in order to
                     influence a procurement process or a contract;

                     “Collusive practice” means a scheme or arrangement between 2 or more bidders, with
                     or without the knowledge of the Borrows, designed to influence the action of any party
                     in a procurement process or the execution of a contract;

                     “Coercive practice” means harming or threatening to harm, directly or indirectly,
                     persons, or their property to influence their participation in a procurement process, or
                     affect the execution of a contract.

             (b)     Will reject a proposal for award if it determines that the Bidder recommended for
                     awards has, directly or through an agent, engaged in corrupt, fraudulent, collusive, or
                     coercive practices in competing for the Contract; and

             (c)   Will sanction a party or its successor, including declaring ineligible, either indefinitely
                   or for stated of time to participate in activities if it at any time determines that the firm
                   has, directly or through an agent, engaged in corrupt, fraudulent, collusive, or coercive
                   practice in competing for, or in executing, an contract.
     3.2     Furthermore, Bidders shall be aware of the provision stated in Sub-Clause 35.1(c) of the
             General Conditions of Contract.
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4.           Eligible Bidders
     4.1     A Bidder may be a natural person, private entity, government-owned entity (subject to ITB
             Sub-Clause 4.5) or any combination of them with a formal intent to enter to enter into an
             agreement or under an existing agreement in the form of a joint Venture (JV). In the case of a
             JV:
             (a) All parties to the JV shall be jointly and severally liable; and

             (b)     A JV shall nominate a Representative who shall have the authority to conduct all
                     business for and on behalf of any and all the parties of the JV during the bidding
                     process and, in the event the JV is awarded the Contract, during contract execution.

     4.2     A Bidder, and all parties constituting the Bidder, shall have the Nationality of an eligible
             country. A Bidder shall be deemed to have the nationality of a country if the Bidder is a
             citizen or is constituted, or incorporated, and operates in conformity with the provision of the
             laws of that country. This criterion shall also apply to the determination of the nationality of
             proposed subcontracts or suppliers for any part of the Contract including related services.

     4.3     RMC considers a conflict of interest to be a situation in which a Party has interests that could
             improperly influence that performance of official or responsibilities, contractual obligations,
             or compliance with applicable laws and regulation, and that such conflict of interest May
             contribute to or constitute a prohibited practice under RMC Anticorruption Policy. In
             pursuance of RMC Anticorruption Policy‟s requirement that Borrowers as well as bidder‟s,
             suppliers, and contractors, observes the highest slandered of ethics. RMC will take
             appropriate actions, which include not financing of the contract, if it determines that a
             conflict of interest has flawed the integrity of any procurement process. Consequently all
             Bidders found to have a conflict of interest shall be disqualified. A Bidder may be considered
             to be in a conflict of interest with one or more parties in this bidding process. Consequently
             all Bidders found to have conflict of interest shall be disqualified in this bidding process if,
             including but not limited to:

            (a)      Have controlling shareholders in common; or

            (b)      Receive or have received any direct or indirect subsidy from any of them; or

            (c)      Have the same legal representative for purpose of this Bid; or

            (d)      Have a relationship with each other, directly or through common third parties, that puts
                     them in position to have access to information about or influence on the Bid of another
                     Bidder, or influence the decision of the Purchase regarding this bidding process; or

            (e)      A Bidder participates in more than one bid in this bidding process. Participation by a
                     Bidder in more than one Bid will result in the disqualification of all Bids in which it is
                     involved. However, this does not limit the inclusion of the same subcontractor, not
                     otherwise participating as a Bidder, in more than one bid; or

            (f)      A Bidder or any of its affiliates participates as a consultant in the preparation of the
                     design or technical specification of the goods and services that are the subject of the
                     bid”.

     4.4     A firm that is under a declaration of ineligibility by the RMC in Accordance with ITB Clause
             3, at the date of the deadline for bid submission or thereafter, shall be disqualified.



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     4.5     Government-owned enterprises in the Purchaser‟s country shall be eligible only if they can
             establish that they are legally and autonomous and operate under commercial law, and that
             they are not a dependent agency of the Purchaser.

     4.6     Bidders shall provide such evidence of their continued Eligibility satisfactory to the
             Purchaser, as the Purchaser shall reasonably request.

5.           Eligible Goods and Related Services
     5.1     All goods and related services to be supplied under the Contract.

     5.2     For purposes of this Clause, the term “goods” includes commodities, raw material,
             machinery, equipment, and industrial plants; and “related services” includes services such as
             insurance, installation, training, and initial maintenance.

     5.3     The term “country of origin” means the country where the goods have been mined, grown,
             cultivated, produced, manufactured, or processed; or through manufacture, processing, or
             assembly, another commercial recognized article result that differs substantially in its basic
             characteristic from its imported components.

     5.4     The nationality of the firm that produces, assembles, distributes, or sells the goods shall not
             determine their origin.

     5.5     If so required in the BDS, a Bidder that does not manufacture or produce the Goods it offer to
             supply shall submit the Manufacture‟s Authorization using the form included in Section IV,
             Bidding Form to demonstrate that it has been duly authorized by the manufacturer or
             producer of the Goods to supply these Goods in the Purchaser‟s country.

B          CONTENTS OF BIDDING DOCUMENT

6. Section of the Bidding Document

     6.1     The Bidding Documents consist of parts 1, 2, and 3, which includes all the Sections indicated
             below, and should be read in conjunction with any Addenda issued in accordance with ITB
             Clause 8.

             PART 1 Bidding Procedures
                      Section I Instructions to Bidders (ITB)
                      Section II Bid Data Sheet (BDS)
                      Section III Evaluation and Qualification Criteria
                      Section IV. Bidding Forms



             PART 2 Supply Requirements
                      Section V Schedule of supply

              PART 3 CONTRACTS
                      Section VI General Conditions of Contract (GCC)
                      Section VII Special Conditions of Contract (SCC)
                      Section VIII Contract Forms

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     The bidding document is prepared in 2 volumes. A volume 1 is technical proposal and Volume 2 is
     financial proposal.

     6.2     The Invitation for Bids issued by the Purchase is not part of the Bidding Document

     6.3     The Purchaser is not responsible for the completeness of the Bidding Documents and its
             addenda, if they were not obtained directly from the Purchaser.

     6.4     The Bidder is expected to examine all instruction, from, terms, and specification in the
             Bidding Documents. Failure to furnish all information or documentation required by the
             Bidding /document may result in the rejection of the Bid.

7. Clarification of Bidding Document
     7.1     A prospective Bidder requiring any clarification of the Bidding Document shall contact the
             Purchaser in writing at the Purchaser‟s address indicated in the BDS. The purchaser will
             respond in writing to any request for clarification, provided that such request is received no
             later than 21 days prior to the deadline for submission of Bids. The purchaser shall forwards
             copies of its response to all Bidders who have acquired the Bidding Document directly from
             it, including a description of the inquiry but without identifying its source. Should the
             Purchaser deem it necessary to amend the Bidding Document as a result of a clarification, it
             shall do so following the procedure under ITB Clause 8 and Sub-Clause 24.2

8. Amendment of Bidding Document

     8.1     At any time prior to the deadline for submission of the Bids, the Purchaser may amend the
             Bidding Document by issuing addenda.

     8.2     Any addendum issued shall be part of the Bidding Document and shall be communicated in
             writing to all who have obtained the Bidding Document directly from the Purchaser.

     8.3     To give prospective Bidders reasonable time in which to take an addendum into account in
             preparing their Bids, the Purchaser may, at its discretion extend the deadline for the
             submission of the Bids, pursuant to ITB Sub-Clause 24.2

C            PREPARATION OF BIDS

9. Cost of Bidding

     9.1     The Bidder shall bear all costs associated with the preparation and submission of its Bids, and
             the Purchaser shall not be responsible or liable costs, regardless of the conduct or outcome of
             the bidding process.

10. Language of Bid

     10.1 The Bid, as well as all correspondence and documents relating to the Bid exchanged by the
          Bidder and the Purchaser, shall be written in the languages specified in the BDS. Supporting
          documents and printed literature that are part of the Bid may be in another languages
          provided they are accompanied by an translation of the relevant passages in the languages
          specified in the BDS, in which case, for purpose of interpretation of the Bid, such translation
          shall govern.

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11.        Documents Comprising the Bid

    11.1      The Bid shall 3 envelopes (A, B, C) submitted simultaneously, (A) Earnest Money, (B)
              containing the technical Proposal and (C) Financial Offer, enclosed together in an Outer
              single envelope. The envelop (A) Shall EMD in the form of Demand Draft/ Fixed Deposit
              received too `. ……….. In favor of The Commissioner RMC payable at Raipur.

    11.2      Initially envelope A & B are opened at the address, date and time specified in ITB Sub-
              Clause 27.1. The Purchaser evaluates the Technical Proposals. No amendments or changes
              to the Technical Proposal are permitted. Bids with Technical Proposals, which do not
              conform, to the specified requirements will be rejected as deficient Bids.

    11.3      Price Proposals of technical compliant Bids are opened in public at a date and time advised
              by the Purchaser. The Price Proposals are evaluated and the Contract is awarded to the
              Bidder whose Bid has been determine to be the lowest evaluated substantially responsive
              Bid.

    11.4      The Technical Proposal shall contain the following:

              (a) Technical Proposal Submission Sheet;
              (b) Bid Security, in accordance with ITD Clause 21;
              (c) Alternative Technical Proposal, if permissible, in accordance with ITB Clause 13;
              (d) Written confirmation authorizing the signatory of the Bid to Commit the Bidder, in
                   accordance with ITB Clause 22;
              (e) Documentary evidence in accordance with ITB Clause 16 Establish the Bidder‟s
                   eligibility to bid;
              (f) Documentary evidence in accordance with ITB Clause 17, that The Goods and Related
                   Services to be supplied by the Bidder are of eligible origin;
              (g) Documentary evidence in accordance with ITB Clause 18 and 30 that The Goods and
                   Related Services conform to the Bidding Document
              (h) Information in Appendix I, Appendix II and Appendix III of Technical proposal
                   Submission Sheet documentary evidence in Accordance with ITB Clause 19,
                   establishing the Bidder‟s Qualification to perform the contract if it‟s Bid is accepted;
              (i) Manufacturers authorization and;
              (j) Any other document required in the BDS.

       11.5 The Price Proposal shall contain the following:

               (a) Price Proposal Submission Sheet and the applicable Price Schedule, In accordance with
                   ITB Clause 12, 14, and 15;
               (b) Alternative Price Proposal corresponding to the alternative Technical Proposal, if
                   permissible, in accordance with ITB Clause 13; and
               (c) Any other document required in the BDS.

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12.       Sheets and Price Schedules Bid Submission
       12.1          The Bidder shall the Technical Proposal and the Price Proposal using the appropriate
                     Submission Sheets furnished in Section IV, Bidding Forms. These forms must be
                     completed without any alteration to their format, and no substitutes shall be acceptable.
                     All blank spaces shall be field in with the information requested.

       12.2          The Bidder shall, as part of the Price Proposal, the Price Schedules for Goods and
                     related Services, according to their origin as appropriate, using the forms furnished in
                     Section IV, Bidding Forms.

13.       Alternative Bids

        13.1         Unless otherwise indicated in the BDS, alternative bids shall not be considered.



14.       Bid Prices and Discounts

       14.1          The Prices and discount quoted by the Bidder in the Price Proposal Submission Sheet
                     and in the Price Schedules Shall conform to the requirements specified below.

       14.2          All items in the Schedule of Supply must be listed but not priced, their prices shall be
                     assumed to be included in the Price of other items. Items not listed in the Prices
                     Schedule shall be assumed not to be included in the bid, and provided that the Bid is
                     substantially responsive, the corresponding adjustment shall be applied in accordance
                     with ITB Sub-Clause 31.3

       14.3          The Price to be quoted in the Price Proposal Submission Sheet excluding any discount
                     offered.

       14.4          The Bidder shall quote any unconditional discounts and the methodology for their
                     application in the Price Proposal Submission Sheet

       14.5          The term EXW, CIF, CIP, and other similar terms shall be governed by the rule
                     prescribed in the current edition of In-co terms, published by The International
                     Chamber of Commerce, at the date of the Invitation for Bids or as specified in the BDS.

       14.6          Prices Proposed in the Schedule Forms for Goods and Related Services shall be
                     disaggregated, when appropriate, as indicated in this sub-clause. This desegregation
                     shall be solely for the purpose of facilitating the comparison of Bids by the Purchaser.
                     Thos shall not in any way limit the Purchaser‟s right to contract on any of the terms
                     offered:

             (a)     For Goods offered from within the Purchaser‟s country:

                       i)    The price of the goods quoted EXW (ex works, ex-factory, ex warehouse, ex-
                             showroom, or off-the-shelf, ad applicable), including all customs duties and sales
                             and other taxes already paid or payable on the components and raw material used
                             in the manufacture or assembly of goods quoted ex works or ex factory, or on the
                             previously imported goods of foreign origin quoted ex warehouse, ex showroom,
                             or off-the-shelf;


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                       ii) Sales tax and all other taxes applicable in the Purchaser‟s country and payable on
                            the Goods if the Contract is awarded to the Bidder; and
                       iii) The total price for the item.

             (b)       For Goods offered from outside the Purchaser‟s country:

                       i)    The price of the goods quoted CIF(named port of destination), or CIP (border
                             point), or CIP (named place of destination), in the Purchaser‟s country, as
                             specified in the BDS;

                       ii) The price of the goods quoted FOB port of shipment (or FCA, as the case may
                           be), if specified in the BDS.

                       iii) The total price for the item.

             (c)       For Related Services:

                       i)    The local currency cost component of each item comprising the Related Services;

                       ii) The foreign currency cost component of each item comprising the Related
                           Services inclusive of all custom duties, sales and other similar taxes applicable in
                           the Purchaser‟s country, payable on the Related Services, if the Contract is
                           awarded to the Bidder.

       14.7          Prices quoted by the Bidder shall be fixed during the Bidder‟s performance of the
                     Contract and not subject to variation on any account, unless otherwise specified in the
                     BDS. A Bid submitted with an adjustable price quotation shall be treated as
                     nonresponsive and shall be rejected, pursuant to ITB Clause 30. However, if in
                     accordance with the BDS, prices quoted by the Bidder shall be subject to adjustment
                     during the performance of the Contract, a Bid submitted with a fixed price quotation
                     shall not be rejected, but the price adjustment shall be treated as zero.

       14.8          If so indicated in ITB Sub-Clause 1.1, Bids are being invited for individual contracts
                     (lots) or for any combination of contracts (packages), Bidders wishing to offer any
                     price reduction for the award of more than one Contract shall specify in their Price
                     Proposals the price reductions applicable to each package, or alternative, to individual
                     Contracts within the package. Price reductions or discounts shall be submitted in
                     according with ITB Sub-Clause 14.4, provided the Price Proposal for all lots are
                     submitted and opened at the same time.

15.       Currencies of Bid
          15.1       Bid prices shall be quoted in the following currencies:

                       (a) The currencies specified in the BDS;

                       (b) A Bidder expecting to incur a portion of its expenditures in the performance of
                           the Contract in more than one currency, and wishing to be paid accordingly, shall
                           so indicate in its Bid; and

                       (c) If some of the expenditures for the Related Services are to be incurred in the
                           borrowing country, such expenditures should be expressed in the Bid and will be
                           payable in the borrower‟s currency.



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16.       Documents Establishing the Eligibility of the Bidder
           16.1      To establish their eligibility in accordance with ITB Clause 4, Bidders shall:
                        (a) Complete the eligibility declaration in the bid Submission Sheet, included in
                            Section lV. Bidding Forms; and
                        (b) If the Bidder is an existing or intended JV in accordance with Sub-Clause 4.1,
                            submit a copy of the JV Agreement, or a letter of intent to enter such an
                            agreement. The respective document shall be assigned all legally authorized of
                            all the parties to the existing or intended JV, as appropriate.


17.       Documents Establishing the Eligibility of Goods and Related Services
          17.1       To establish the eligibility of the Goods and Related Services, in accordance with ITB
                     Clause 5, Bidders shall complete the country of origin declaration in the Price Schedule
                     Forms, included in Section IV, Bidding Forms.


18.       Documents Establishing the Country of the Goods and Related
          Services to the Bidding Document
          18.1       To establishing the conformity of the Goods and Related Services to the Bidding
                     Document, the bidder shall furnish as part of its Technical Proposal the documentary
                     evidence specified in Section VI, Schedule of Supply.
          18.2       The Documentary evidence may be in the form of literature, drawing or data, and shall
                     consist of a detailed description of the essential technical and performance
                     characteristic of the Goods and Related Services, demonstrate substantial applicable, a
                     statement of deviation and exception to the provisions to the of Section VI, Schedule of
                     supply.
          18.2       Standers for workmanship, process, material, and equipment, as well as references to
                     brand names or catalogue numbers specified by the Purchaser in the Schedule of
                     Supply, are intended to be descriptive only and not restrictive. The Bidder may offer
                     other standards of quality, brand names, and/or catalog numbers, provided that it
                     demonstrates, to the Purchaser‟s satisfaction, that the substitutions ensure substantial
                     equivalence or are superior to those specified in the Schedule of Supply.
19.       Documents Establishing the Qualifications of the Bidder
          19.1       To establish its qualification to perform the Contract, the Bidder shall submit as part of
                     its Technical Proposal the evidence indicated for each qualification criteria specified in
                     Section lll, Evaluation and Qualification Criteria.
20.       Period of Valid for a shorter period
          20.1       Bids shall remain valid for the period specified in the BDS after the Bid submission
                     deadline date prescribed by the Purchaser. A Bid valid for a shorter period shall be
                     rejected by the Purchaser as non-responsive.
          20.2       In exceptional circumstances, prior to the bid validity period, the Purchaser may request
                     Bidders to extend the period of validity of their Bids. The request and the responses
                     shall be made in writing. If a Bid Security is requested in accordance with ITB Clause
                     21, it shall also be extended for a corresponding period. A Bidder may refuse the
                     request without forfeiting its Bid Security. A Bidder granting the request shall not be
                     required or permitted to modify its Bids.

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21.       Bid security
          21.1       Unless otherwise specified in the BDS, the shall furnished as part of its Technical
                     Proposal, a Bid Security in original from and in the amount and currency specified in
                     the BDS.
          21.2       The Security Deposit to be taken for the due performance of the contract under the
                     terms and condition printed on the tender form will be the earnest money plus an
                     amount to make it equal to 5% (five percent) of the cost of work put tender, as per
                     clause.
          21.3       If a bid Security is required in accordance with ITB Sub-Clause 21.1 any Bid not
                     accompanied by a substantially responsive in accordance with ITB Sub-Clause 21.2,
                     shall be rejected by the Purchaser as non-responsive.
          21.4       The bid Security of unsuccessful Bidders shall be returned as promptly as possible
                     upon the successful bidder furnished the Performance Security pursuant to ITB Clause
                     44
          21.5       The bid Security of unsuccessful Bidders shall be returned as promptly as possible once
                     the successful bidder has signed the Contract and furnished the required Performance
                     Security.
          21.6       The Bid Security may be forfeited:
                     (a) If a Bidder withdraw its bid during the period of bid validity as specified in ITB
                         Clause 20.1 expect as provided in ITB Sub Clause 20.2; or
                     (b) If the successful bidder fails to:
                           i.     Sign the Contract in accordance with ITB Clause 43;
                          ii.     Furnish a Performance Security in according with ITB Sub-Clause 44;or
                         iii.     Accept the correction of its Bid Price pursuant to ITB sub-Clause 31.5
          21.7       The Bid security of a JV must be in the name of the JV that submits the bids. If the JV
                     has not been legally constituted at the time of Bidding, the Bid Security shall be in the
                     names of all future partners as named in the letter of intent mentioned in ITB Sub-
                     Clause 16.1.
22.       Format and signed of Bid
          22.1       The bidder shall prepare one original of the Technical Proposal and one original of the
                     Price proposal as describe in ITB Clause 11 and clearly mark each “ORIGINAL-
                     TECHNICAL PROPOSAL” and “ORIGINAL- PRICE PROPOSAL”. In addition, the
                     bidder shall submit copies of the Technical Proposal and the Price Proposal, in the
                     number specified in the BDS and clearly mark them “COPY NO…-TECHNICL
                     PROPOSAL” and “COPY NO…-PRICE PROPOSAL”. In the event of any
                     discrepancy between the original and the copies, the original shall prevail.
          22.2       The original and all copies of the Bid shall be typed or written in indelible ink and shall
                     be signed by a person duly authorized to sign on behalf of the Bidder. This
                     authorization shall consist of a written confirmation as specified in the BDS and shall
                     be attached to the Bid. The name and position held by each person singing the
                     authorization must be typed or printed below the signature. All pages of the Bid, except
                     for unlamented printed literature, shall be signed or initialed by the person singing the
                     Bid.
          22.2       Any interlineations, erasures, or overwriting shall be valid only if they are signed or
                     initialed by the person singing the Bid.

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D.        SUBMISSION AND OPENING OF BIDS

23        Sealing and Marking Of Bids

          23.1       The Bidder shall enclose the original of the Technical Proposal, the original of the Price
                     Proposal, and each copy of the Technical Proposal and copy of the Price Proposal,
                     including alternative bids, if permitted in accordance with ITB Clause 13, in separate
                     sealed envelopes, duly marking the envelopes as “ORIGINAL- TECHNICAL
                     PROPOSAL” and “ORIGINAL- PRICE PROPOSAL” and “COPY NO…-TECHNICL
                     PROPOSAL” and “COPY NO…-PRICE “PROPOSAL”, as appropriate. These
                     envelopes containing the original and the copies shall than be enclosed in one single
                     envelopes.
          23.2       The inner and outer envelopes shall:
                             a) Bear the name and address of the Bidder;
                             b) Be addressed to the Purchaser in accordance with ITB Sub-Clause 24.1; and
                             c) Bear the specific identification of this bidding process indicated in the BDS.
          23.3       The outer envelopes and the inner envelopes containing the Technical Proposals shall
                     bear a warning not to open before the time and time and date for the opening of
                     Technical Proposals, in accordance with ITB Sub-Clause 27.1
          23.4       The inner envelopes containing the Price Proposals shall bear a warning not to open
                     until advised by the Purchaser in accordance with ITB Sub-Clause 27.1
          23.5       If all envelopes are not sealed and marked as required, the Purchaser will assume no
                     responsibility for the misplacement or premature opening of the bid.
          23.6       Alternative Bids, if permissible in accordance with ITB Clause 13 shall be prepared,
                     sealed, marked, and delivered in accordance with the provision of ITB Clauses 22 and
                     23, with the inner envelopes marked in addition “ALTERNATIVE NO…” as
                     appropriate.
24.       Deadline for Submission of Bids
          24.1       Bids must be received by the Purchaser at the address and no later than the date and
                     time indicated in the BDS.
          24.2       The Purchaser may, at its discretion, extend the deadline for the submission of Bids by
                     amending the Document in accordance with ITB Clause 8, in which case all rights and
                     obligation of the Purchaser and Bidder previously subject to the deadline shall
                     thereafter be subject to the deadline as extended.
25.       Late Bids
          25.1       The Purchaser shall not consider any Bid that arrives after the deadline for submission
                     of Bids, in accordance with ITB Clause 24. Any Bid received by the Purchaser after the
                     deadline for submission of Bids shall be declared late, rejected, and returned unopened
                     to the Bidder.
26.       Withdrawal, Substitution, and Modification of Bids
          26.1      A bidder may withdrawal, substitute, or modify its Bid after it has been submitted by
                    sending a written Notice, duly signed by an authorized representative, and shall include
                    a copy of the authorization in accordance with ITB Sub-Clause 22.2 (expect that
                    withdrawal notice do not require copies). The corresponding substitution or


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                     modification of the bid must accompany the respective written notice. All notices must
                     be:
                     a) Submitted in accordance with ITB Clause 22 and 23(expect that withdrawal notice
                        do not require copies), and in addition, the respective inner and outer envelopes
                        shall be clearly marked “Withdrawal”, ”Substitution”, ”Modification”; and
                     b) Received by the Purchaser prior to the deadline prescribed for submission of bids,
                        in accordance with ITB Clause 24.
          26.2       Bids requested to be Purchaser prior to the deadline prescribed for submission of bids,
                     in accordance with ITB Clause 24.
          26.3       No bid shall be withdrawn, substituted, or modified in the interval between the deadline
                     for submission of bids and the expiration of the period of bid validity specified in ITB
                     Clause 20.1 or any extension thereof.
  27. Bid Opening
          27.1       The Purchaser shall conduct the opening of Technical Proposal in the presence of
                     Bidders representatives who choose to attend, at the address, date and time specified in
                     the BDS.
          27.2       The prices Proposals will remain unopened and will be held in custody of the purchaser
                     until the time of opening of the Price Proposal. The date, time, and location of the
                     opening of Price Proposals will be advised in writing by the Purchaser.
          27.3       First, envelopes marked “WITHDRAWL” shall be opened, read out, and recorded, and
                     the envelope containing the corresponding Bid shall not be opened, but returned to the
                     Bidder. No Bid shall be withdrawn unless the corresponding withdrawn Notice
                     contains a valid authorization to request the withdrawn and is read out and recorded at
                     bid opening.
          27.4       Next, outer envelopes marked “SUBSTITUTION” shall be opened. The inner
                     envelopes containing the substitution Technical Proposal and/or Substitution Price
                     proposal shall be exchanged for the corresponding envelopes being substituted, which
                     are to be returned to the Bidder unopened. In accordance with ITB Sub-Clause 27.2
                     envelope shall be substituted unless the corresponding and is read out and recorded at
                     bid opening.
          27.5       Next, outer envelopes marked “MODIFICATION” shall be opened. No Technical
                     Proposal and/or Price Proposal shall be modified unless the corresponding
                     Modification Notice contains a valid authorization to request the modification and is
                     read out and recorded at the opening of Technical Proposals. Only the Technical
                     Proposal, both Original as well as Modification, are to be opened, read out, and
                     recorded at the opening. Price Proposal, both Original as well as Modification, will
                     remain unopened in accordance with ITB Sub-Clause 27.2
          27.6       All other envelopes holding the Technical Proposal shall one at a time, and the
                     following read out and recorded:
                          a) The name of the Bidder;
                          b) Whether there is a modification or substitution;
                          c) The presence of a bid security, if required; and
                          d) Any other details as the Purchaser may consider appropriate. Only Technical
                             Proposal and alternative Technical Proposal read out and recorded at bid
                             opening shall be considered for evaluation. No Bid shall be rejected at the
                             opening of Technical Proposal except for late bids, in accordance with ITB
                             Sub-Clause 25.1

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          27.7       The Purchaser shall prepare a record of the opening of Technical Proposal that shall
                     include, as a minimum: the name of the Bidder and whether there is a withdrawal,
                     substitution, modification, or alternative offer, and the presence or absence of a Bid
                     Security, if one was required. The Bidders representatives who are present shall be
                     requested to sign the record. The omission of a Bidder‟s signature on the record shall
                     not invalidate the contents and effect of the record. A copy of the record shall be
                     distributed to all Bidders.
          27.8       At the end of the evaluation of the Technical Proposals, the Purchaser will invite
                     bidders who have submitted substantially responsive Technical Proposal and the
                     Purchaser will advise who have been determined as being qualified for award to attend
                     the opening of the price Proposals in writing. Bidders shall be given reasonable notice
                     of the opening of Price Proposals.
          27.9       The Purchaser will notify Bidders in writing who have been rejected on the grounds of
                     being substantially non-responsive to the requirements of the Bidding Documents and
                     return their Price proposals unopened.
          27.10      The Purchaser shall conduct the opening of Price Proposals of all bidders who
                     submitted substantially responsive Technical Proposal, in the presence of Bidders
                     representatives who choose to attend at the address, date and time specified by the
                     Purchaser. The Bidders representatives who are present shall be requested to sign a
                     register evidencing their attendance.
          27.11      All envelopes containing Price Proposal shall be opened one at a time and the
                     following read out and recorded:
                          a) The name of bidder
                          b) Whether there is a modification or substitution;
                          c) The Bid prices, including any discounts and alternative offers; and
                          d) Any other details as the Purchaser may consider appropriate. Only Price
                             Proposal discounts, and alternative offers read out and recorded during the
                             opening of price Proposal shall be considered for evaluation. No bid shall be
                             rejected at the opening of Price Proposals.
          27.12      The Purchaser shall prepare a record of the opening of Price Proposals that shall
                     include, as a minimum: the name of the Bidder, the bid Price (per lot if applicable), any
                     requested to sign the record. The omission of a Bidder‟s signature on the record shall
                     be distributed to all Bidders.


E.                   EVALUATION AND COMPARISON OF BIDS

28.       Confidentiality
          28.1       Information relating to the examination, comparison, and post qualification of Bids,
                     and recommendation of contract award, shall not be disclosed to Bidders or any other
                     persons not officially concerned with such process until information on Contract award
                     is communicated to all Bidders.
          28.2       Any attempt by a Bidder to influence the Purchaser in the examination, evaluation,
                     comparison, and post qualification of the Bids or Contract award decision may result in
                     the rejection of its Bid.




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          28.3       Notwithstanding ITB Sub-Clause 28.2, from the time of opening the time of opening
                     the Technical Proposals to the time of Contract award, if any Bidder wishes to contact
                     the Purchaser on any matter related to the bidding process, it should do so in writing.
29.                 Clarification of Bids
           29.1      To assist in the examination, evaluation, comparison, and post qualification of the Bids.
                     The Purchaser may, at its discretion, ask any Bidder for a clarification of its Bid. Any
                     clarification submitted by a Bidder that is not in response to a request by the Purchaser
                     shall not be considered. The Purchaser‟s request for clarification and the response shall
                     be in writing. No change in the prices or substance of the Bid shall be sought, offered,
                     or permitted, expect to confirm the correction of arithmetic errors discovered by the
                     Purchaser in the evaluation in the Price Proposal of the Price Proposal, in accordance
                     with ITB Clause 31.
30.                 Responsiveness of Technical Proposal

          30.1       The Purchaser‟s determination of the responsiveness of a Technical Proposal is to be
                     based on the contents of the Technical Proposal itself.
          30.2       A substantially responsive Technical Proposal is one that conforms to all the terms,
                     conditions, and specification of the Bidding Document without material deviation,
                     reservation, or omission. A material deviation, reservation, or omission is one that:
                         a) Affects is any substantial way the scope, quality, or performance of the Goods
                            and Related Services specified in the Contract; or
                         b) Limits in any substantial way, inconsistent with the Bidding Document, the
                            Purchaser‟s right or the Bidder‟s obligation under the Contract; or
                         c) If rectified would unfairly affect the competitive position of other presenting
                            substantial responsive Technical Proposals.
          30.3       If a Technical Proposal is not substantially responsive to the Bidding Document, it shall
                     be rejected by the Purchaser and may not subsequently be made responsive by the
                     Bidder by correction of the material deviation, reservation, or omission.

31.            Nonconformities, Errors, and Omissions

          31.1       Provided that a Technical Proposal is substantially responsive, the Purchaser may
                     waive any non-conformity or omission in the Bid that does not constitute a material
                     deviation.
          31.2       Provided that a Technical proposal is substantially responsive, the Purchaser may
                     request that the Bidder submit necessary information or documentation, within a
                     reasonable period of time, to rectify nonmaterial, nonconformities, or omission in the
                     Technical Proposal related to documentation requirements. Such omission shall not be
                     related to any aspect of the Price Proposal of the Bid. Failure of the bidder to comply
                     with the request may result in the rejection of its Bid.
          31.3       Provided that a Technical Proposal is substantially responsive, the Purchaser will
                     rectify nonmaterial conformities or omissions. To this effect, the Bid Price shall be
                     adjusted during evaluation of Price Proposals, for comparisons purposes only, to affect
                     the price of the missing or non-conforming item of component. The adjustment shall be
                     made using the method indicated in Section III, evaluation and Qualification Criteria.
          31.4        Provided that the Technical Proposal is substantially responsive, the Purchaser will
                     correct arithmetical errors during evaluation of Price Proposals one the following basis:
                          a) If there is a discrepancy between the unit price and the total price that is
                             obtained by multiplying the unit price and quantity, the unit price shall prevail

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                               and the total price shall be corrected, unless in the opinion price, in which case
                               the total price as quoted shall and the unit price shall be corrected;
                          b) If there is an error in a total corresponding to the addition or subtraction of
                             subtotals, the subtotals shall prevail and the total shall be corrected; and
                          c) If there is a discrepancy between words and figures, the amount in words shall
                             prevail, unless the amount expressed in words is related to an arithmetic error,
                             which case the amount in figure shall prevail subject to (a) and (b) above.
          31.5       If the Bidder that submitted the lowest evaluated Bid does not accept the correction
                     errors, its Bid shall be disqualified and its Bid Security may be forfeited.


32.                  Preliminary Examination of Bids
          32.1       The Purchaser shall examine the Technical proposals to confirm that all documents and
                     technical documentation requested in ITD Sub-Clause 11.4 have been provided, and to
                     determine the completeness of each document submitted.
          32.2       The Purchaser shall confirm that the following documents and information have been
                     provided in the Technical Proposal. If any of these documents or information is missing
                     the offer shall be rejected.
                          a) Technical Proposal Submission Sheet in accordance with Sub-Clause 12.1;
                          b) Written conformation of authorization to commit the Bidder.
                          c) Bid Security, if applicable; and
                          d) Manufacturer‟s Authorization, if applicable.
          32.3       Likewise, following the opening of Price Proposal, the purchaser shall examine the
                     Price Proposal to confirm that all documents and financial documentation requested in
                     ITB Sub-Clause 11.5 have been provided, and to determine the completeness of each
                     documents submitted.
          32.4       The Purchaser shall confirm that the following documents and information have been
                     provided in the Price Proposal. If any of these documents or information is missing, the
                     offer shall be rejected.
                          a) Price Proposal submission Sheet in accordance with ITB Sub-Clause 12.1; and
                          b) Price Proposal, in accordance with ITB Clauses 12, 14 and 15.


33                   Examination of Terms and Conditions; Technical Evaluation
          33.1       The Purchaser shall examine the Bids to confirm that all terms and conditions specified
                     in the GCC and the SCC have been accepted by the Bidder without any material
                     deviation or reservation.
          33.2       The Purchaser shall evaluated the technical aspects of the Bid submitted in accordance
                     with ITB Clause 18, to confirm that all requirement specified in Section V, Schedule of
                     Supply of the Bidding Documents have been met without any material deviation or
                     reservation.
          33.3       If, after the examination of the terms and conditions and the technical evaluation, the
                     Purchaser determines that the Technical Proposal is not substantially responsive in
                     accordance with ITB Clause 30, it shall reject the Bid.




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34                   Conversion to Single Currency
          34.1       For evaluation and comparisons of Price Proposals, the Purchaser shall convert all bid
                     prices expressed in the amounts in various currencies into a single currency, using the
                     selling exchange rates established by the source and on the date specified in the BDS.


35                   Margin of Preference
          35.1       Unless otherwise specified in the BDS, a margin of preference shall not apply.


36                   Evaluation of Bids
          36.1       The purchaser shall evaluate Price Proposal of each Bid for which the Technical
                     Proposal has been determined to be substantially responsive.
          36.2       To evaluate a Price Proposal, the Purchaser shall only use all the criteria and
                     methodologies defined in this Clause and in Section lll, Evaluation and Qualification
                     Criteria. No other criteria or methodology shall be permitted.
          36.3       To evaluate a Price Proposal, the Purchaser shall consider the following:
                          a) The Bid Price;
                          b) Price adjustment for correction of arithmetic errors in accordance with ITB
                             Sub-Clause 31.4;
                          c) Price adjustment due to discount offered in accordance with ITB Sub-
                             Clause14.4;
                          d) Application of all the evaluation factors indicated in Section lll, Evaluation
                             and Qualification Criteria.
          36.4       In the calculate of the evaluated cost of the Bids, the Purchaser shall exclude and not
                     take into account:
                          a) In the case of Goods and Related Services offered from within the Purchaser‟s
                             country, all sales tax and all other taxes, applicable in the purchaser‟s country
                             and payable on the Goods if the Contract is awarded to the Bidder;‟
                          b) In the case of Goods and Related Services offered from outside the Purchaser‟s
                             country, all customs duties, sales tax, and other taxes, applicable in the
                             Purchaser‟s country and payable on the Goods if the Contract is awarded to the
                             Bidder; and
                          c) Any allowance for price adjustment during the period of performance of the
                             Contract, if provided in the Bid.
          36.5       The Purchaser‟s cost evaluation of a Bid may require the consideration of other factors,
                     in addition to the Bid price quoted in accordance with ITB Clause 14. These factors
                     may be related to the characteristics, performance, and terms and conditions of
                     purchase of the Goods and Related Services. The factors selected, if any, shall be
                     expressed in monetary terms to facilitate comparison of the Bids, unless otherwise
                     specified in section lll, Evaluation and Qualification Criteria. The factors to be used
                     and the methodology of application shall be as indicated in Section lll, Evaluation and
                     Qualification Criteria.
          36.6       If this Bidding Documents allows Bidders to quote separate prices for different lots,
                     and the award to a single Bidder of multiple lots, the methodology of evaluation to

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                     determine the lowest evaluated lot combinations, including any discounts offered in the
                     Bid Submission Sheet, is as specified in Section lll, Evaluation and Qualification
                     Criteria.


37.                  Comparison Of Bids

          37.1       The Purchaser shall compare all substantially responsive bids to determine the lowest-
                     evaluated bid, in accordance with ITB Clause 36.

38.                  Post Qualification Of The Bidder
          38.1       The Purchaser shall determine to its satisfaction during the evaluation of Technical
                     Proposals whether Bidders are qualified to perform the Contract satisfactory.

          38.2       The Determine shall be based upon an examination of the documentary evidence of the
                     Bidder‟s qualification submitted by the bidders, pursuant to ITB

          38.3       An Affirmative determination shall be a prerequisite for the opening and evaluation of
                     a Bidder‟s Price Proposal. A negative determination shall result into the
                     disqualification of the bid, in which event the Purchase shall return the unopened Price
                     Proposal to the Bidder.

39.                  Purchaser‟s Right to Accept Any Bid, and to reject any or All
                     Bids
          39.1       The Purchaser reserves the right to accept or reject any Bid, and to annual the bidding
                     process and reject all Bids at any time prior to Contract award, without thereby
                     incurring any liability to the Bidders.

 F                   Award to Contract

40.                  Award Criteria
          40.1       The Purchaser shall award the Contract to the Bidder whose offer has been determined
                     to be the lowest evaluated Bid and is substantially responsive to the Bidding
                     Documents, provided further that the Bidder has remained qualified to perform the
                     Contract satisfactorily.

          40.2       A Bid shall be rejected if the qualification criteria as specified in Section III, Evaluation
                     and Qualification Criteria are no longer met by the Bidder whose offer has been
                     determined to be the lowest evaluated Bid. In this event the Purchaser shall proceed to
                     the next lowest evaluated Bid to make a similar reassessment of that Bidder‟s
                     capabilities to perform satisfactorily.

41.                  Purchaser‟s Right to Vary Quantities at Time of Award
          41.1       At the time the Contract is Awarded, the Purchaser reserves the right to increase or
                     decrease the quantity of Goods and Related Service originally specified in Section Vl,
                     Schedule of Supply, provided this does not exceed the percentages indicated in the
                     BDS, and without any change in the unit price or other terms and conditions of the Bid
                     and the Bidding Document.

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42.                  Notification of Award
          42.1.      Prior to the expiration of the period of bid validity. The Purchaser shall notify the
                     successful Bidder, in writing, that its Bid has been accepted. At the same time, the
                     Purchaser shall also notify all other Bidders of the result of the Bidding.
          42.2       Until a formal Contract is prepared and executed, the notification of award shall
                     constitute a bidding Contract.

43.                  Singing of Contract

          43.1       Promptly after notification, the Purchaser shall send to the successful Bidder the
                     agreement and the Special Conditions of Contract.

          43.2       Within 28 days of receipt of the agreement, the successful Bidder shall sign, date, and
                     return it to the Purchaser.


44.                  Performance Security

          44.1       Within 28 days of the notification of award from the Purchaser, the successful Bidder
                     shall furnish the Performance security in accordance with the GCC, using for that
                     purpose the Performance Security From included in Section VIII, Contract Forms, or
                     another from acceptable to the Purchaser.


45.                  Special Condition of Contract shall prevail without any
                     prejudice to the general conditions of contract.
          45.1       Bidder shall produce the in house calibration certificate for all the meter supplied to
                     RMC and for 15mm to 40 mm consumer meters, minimum 05 meter shall be send to
                     flow labs FCRI Kerala/NPL Delhi for testing out of each lot size of 500 meter, the
                     sample will be selected by RMC.
                     For the meter size 50mm – 300mm minimum 01 meter or 5% of supplied lot size
                     (whichever is more) shall be tested from the Flow labs mentioned above.

          45.2       In case of any one meter failed in test at approved lab, supplier need to send another
                     sample from supplied lot with double the sample size as per clause-11. In case of
                     adverse result, for the second time whole lot supplied will be rejected and supplier at
                     his own cost shall replace the entire meters of that lot.

          45.3       Multiple Contracts: -
                        (a) RMC may split this work into multiple contracts.
                        (b) Bidders shall be given minimum quantum to 3000 meter & maximum up to
                               tender quantity.
                        (c) The work permission shall be released in multiple of 3000 meters to each
                               bidder.
                        (d) Based on performance of bidder in execution of work as per given schedule
                               the quantum of work may increase or decrease to specific bidder. The
                               decision Commissioner shall be final in these regards.
                        (e) No Price variation Clause applicable to this contract till completion of
                               Project execution.

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                                                .



           RAIPUR MUNICIPAL CORPORATION




                                        BID DOCUMENT


                                                           For


Supply, Installation, Testing, Commissioning of Consumer Water
Meter, training and 5years Maintenance in Municipal Corporation
                               Raipur




                                                Section II
                                              Bid Data Sheet




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                                 Section II - Bid Data Sheet


                                                       A. Introduction
ITB 1.1          The Purchaser is: Municipal Corporation, Raipur
ITB 1.1          The name of the work is:

                 Supply, Installation, Testing, Commissioning of Consumer Water Meters,
                 training and 5years Maintenance in Municipal Corporation Raipur
                 The identification Package number of the bidding is:
ITB 2.1          The Borrower is: RMC Raipur.
ITB 2.1          The name of the Projects is: Supply, Installation, Testing, Commissioning of
                 Consumer Water Meters, training and 5years Maintenance in Municipal
                 Corporation Raipur
ITB 5.5          The Bidder shall be required to include with its Bid, documentation from the
                 Manufacturer of the Goods, that it has been duly authorized to supply, in the
                 Purchaser‟s country, the Goods indicated in its Bid.


                                                  B. Bidding Document
ITB 7.1          Commissioner Municipal Corporation Raipur


                                                 C. Preparation of Bids
ITB 10.1         The language of the Bid is: English
ITB 13.1         Alternative Bids are not permitted.
ITB 14.6         For Goods offered from outside the Purchaser‟s country, the Bidder shall quote
(b) (i)          prices using “CIF up to Raipur” place of final destination
ITB 14.7         The prices quoted by the Bidder shall be: fixed
ITB 15.1         The currency of the Bid shall be Currency of Indian rupees.
(a)
ITB 20.1         The bid validity period shall be 120 days from dated rate quote
                                       D. Submission and Opening of Bids

ITB 22.1         In addition to the original of the Bid, the number of copies is : One copy
ITB 22.2         The written confirmation of Authorization to sign on behalf of the Bidder shall consist of
                 Power of attorney. The joint venture firm will submit an undertaking signed by all parties
                 (i) stating that all parties shall jointly and severally liable, and (ii) nominating a
                 representative who shall an authority to conduct all business for and on behalf of any and
                 all the parties of the JV during the bidding process and in the event, the JV is awarded the
                 contract, during contract execution.



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ITB 23.2         The identification number of the bidding is:
(a)              The name of bidding is:
                 Supply, Installation, Testing, Commissioning of Consumer Water Meters, training
                 and 5year maintenance in Municipal Corporation Raipur

ITB 24.1         For Bid submission purposes only, the Purchaser‟s addressing is:
                 The Commissioner, Municipal Corporation Raipur
ITB 24.1         The deadline for bid submission is:
                 Date: (Insert day, month and year)
                 Time: (insert time)
ITB 27.1         The bid opening shall take place at:
                 The Commissioner, Municipal Corporation, Raipur
                                    E. Evaluation, and Comparison of Bids
ITB 34.1         The currency that shall be used for bid evaluation and comparison purpose to convert all
                 bid prices expressed in various currencies into a single currency is: Indian Rupees
ITB 35.1         Margin of preference will not apply.
ITB 36.7         The Employer will assist the supplier to obtain any lawful exemption from payment of
                 Excise duty or Import Duty or Sales Tax or Income Tax or other admissible exemption
                 from any kind of Tax or duty on Plant issue of an “Certificate Under GOI Notification No.
                 108/95 & 84/97” and subsequent amendments in the format no. 4indicated in Section lx,
                 which certifies the estimated quantities of materials that are to be incorporated into the
                 work. The responsibility for obtaining any such exemptions from Competent Authority
                 will remain with the Supplier and the RMC shall not in any way be responsible for
                 admissibility of the claims or eligibility of the Contractor




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          RAIPUR MUNICIPAL CORPORATION



                                          BID DOCUMENT

                                                         FOR

    Supply, Installation, Testing, Commissioning of Consumer Water
   Meters, training and 5years Maintenance in Municipal Corporation
                                  Raipur




                                                  Section III
                         Evaluation and Qualification Criteria




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                                                  Section III
                         Evaluation and Qualification Criteria

                                              Table of Criteria


                1.                Evaluation Criteria………………………………………29

               1.1                 Multiple Contracts………………………………..………29

               1.2                Technical Criteria…………………………………………29

               1.3                 Economic Criteria…………………………..…………….29



               2.                 Qualification Criteria……………………………….........29

               2.1                 Financial Criteria………..………………………………..29

               2.2                 Experience Criteria………………………………………..30

               2.3                 Litigation History…………..……………………………..30




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1.           Evaluation Criteria
1.1          Technical Criteria No deviation in technical specification given in section VI shall be
             accepted
1.2          Economic Criteria
1.2.1        Adjustment for Deviation from the Terms of Payment
             Deviation from the Terms of Payment as specified in Special Conditions of Contract, Sub-
             Clause 16.1, are not permitted.

1.2.2        Adjustment for Deviation in the Delivery and Completion Schedule
             The Goods covered by this bidding process are required to be delivered in accordance with,
             and completed within, the Delivery and Completion Schedule specified in Section V,
             Schedule of Supply. No credit will be given for earlier completion. Bids offering late contract
             performance schedules will be accepted but the bids shall be adjusted in the evaluation by
             adding to the bid price at the rate of 0.05 % of the bid price for each day of delay. Bids
             offering delivery schedules beyond three month shall be rejected.

1.2.3        Minor Omission or Missing Items:
             The cost of minor omissions or missing items in the scope of supply, services, etc. would be
             added to the Bid prices to allow for bid comparison on an equal basis. The price adjustment
             would be based on an estimate of the cost of missing item by the bid evaluation committee,
             taking into consideration the highest quoted prices from other conforming Bids. Bids offered
             for part scope of work shall be rejected.


2.         Qualification Criteria

2.1          Financial Criteria
               a)         Financial situation: The Bidder is to submit audited statements of accounts for the
                          last 5 financial years, along with its bid. Where the bidder is not from Indian, and
                          his country does not require a compulsory audit, in lieu of audited accounts and
                          certificates, the bidder may submit account certified by a registered accountant
                          supported by copies of tax returns. The Bidder‟s audited balance sheets for the last
                          5 years, or if audit is not required by the country of the Bidder, Balance Sheets
                          certified by a Registered Account, supported by copies of tax returns, for the last 5
                          years must demonstrate the soundness of the Bidder‟s financial position. In the
                          event that the Purchaser in the Bidder‟s audited statements notes consistent losses
                          or the risk of insolvency, the Bidder may be disqualified. Where necessary the
                          Purchaser will make enquiries with the Bidder‟s Bankers. The Bidder‟s average
                          turnover in any year for the last 5 years shall be at least: INR 100 lakhs for same
                          nature of work.
               b)         Availability of Finance Resources: The Bidder shall submit documentary evidence
                          from the Banks or other financial institutions and balance sheets to demonstrate
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                          that it has access to or has available finance means to meet the cash-flow (working
                          capital) requirement of average of last 5 years of INR of 100 Lakhs.
               c)         Turnover in case of JV: In case of Bid submitted by Joint venture (JV), lead partner
                          should meet at least 40% and other partners should meet 25% of the total financial
                          requirements. All partners combined should meet all the financial requirements..
               d)         Bidders are required to submit details of their turnover in Appendix l of Technical
                          Proposal submission Sheet and details of working capital in Appendix III of
                          Technical Proposal Submission Sheet.
               e)         The bidders net with and return on equity for the current year should be positive.


2.2            Experience Criteria
               The Bidder shall submit the data and information, which will include interlaid, the work
               order, completion certificate, reference on past performance etc. required to demonstrate
               that the bidder meets the following minimum criteria:
                     a)     The bidder has to be :
                               i.   Manufacturer of the Bulk Meters offered of Indian or Members
                                    Country‟s origin.
                                                                  Or
                              ii.   An Authorized Dealer of the product and duly authorized by the
                                    principal manufacture to bid on their behalf. In case of Authorized
                                    dealers their association with the manufacture shall be at least for 5
                                    years in continues.
                    (b)     Has successfully completed as main supplier of at least 3000 Nos. domestic
                            meters during last 3 tears.
                    (c)     The Manufacturer of Domestic and Woltman Type meters including all
                            materials should have relevant ISI / ISO specification.
                    (d)     Has a services facility in the Purchaser‟s country to deliver the related services
                            as specified in the Section Val, Schedule of Supply.
                    (e)     Can assure the ready available in India of the spare parts of the kinds and in the
                            quantities as specified in Section VII, Schedule of Supply.

2.2.1        In case of JV, all partners should meet the experience requirement combined.


2.3          Litigation
             Bidders are required to submit details of all litigations, arbitration and other claims whether
             pending, threatened or resolved in the last 5 years, with the exception of immaterial claims
             with a cumulative impact of not more than 10 percent of the bidder‟s net worth in appendix ll
             of Technical Proposal Submission sheet. The purchaser may disqualify bidders in the event
             that the total amount of pending or threatened litigation, arbitration or other claims represents
             more than 50% of bidder‟s net worth. The cases in consumer forum shall not be considered as
             litigation case. The litigation case with Government / Semi Government Department /
             Corporations/ Board etc. shall be considered for litigation history.
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             RAIPUR MUNICIPAL CORPORATION




                                                Bid Document
                                                     For



  Supply, Installation, Testing, Commissioning of Consumer
 Water Meters, training and 5years Maintenance in Municipal
                      Corporation Raipur




                                                    Section IV

                           Bidding Forms- Technical Proposal




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                                 Section IV- Bidding Forms


                                              Table of Forms

       A.            Form “B”

       B.            Technical Proposal


          1.      Technical Proposal Submission Sheet…………………… 33

          2.      Appendix I to Technical Proposal submission sheet….… 34

          3.      Appendix II to Technical Proposal submission sheet..… 35

          4.      Appendix III to Technical Proposal submission sheet… 36

          5.      Bid Security…………………………….…………….…                          37

          6       Manufacturer‟s Authorization……………………….…                  38




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                     1. Technical Proposal Submission Sheet
                                                                             Date:
                                                                             Invitation for bid No.:
To,
The Commissioner,
Raipur Municipal Corporation
Raipur

We, the undersigned, declare that:
 (b)     We have examined and have no reservation to the Bidding document including Addenda No.:
 (c)     We offer to supply in conformity with the Bidding Document and in accordance with the
         delivery schedule specified in Section V, Schedule, the following Goods and Related
         Services:
             Supply, Installation, Testing, Commissioning of Consumer Water Meters, training and
             5years Maintenance in Municipal Corporation Raipur.
  (c)        Our Bid shall be valid for a period of 120 days from the date fixed for the bid submission
             deadlines in accordance with the Bidding Document, and it shall remain binding upon us and
             may be accepted at any time before the expiration of that period;
  (a)        If our Bid is accepted, we commit to obtain a Performance Security in the amount of 5% of
             the Contract Price for the due performance of the Contract;
  (b)        Our firm, including any subcontractors or suppliers, including any part of the Contract, have
             nationalities from the following eligible countries (insert the nationality of the bidder,
             including that of all parties that comprise the bidder if the bidder is a consortium or
             association and the nationality of each subcontractor and supplier);
  (c)        We are not participating, as Bidders, in more than one Bid in this bidding process, other than
             alternative offers in accordance with the Bidding Document.
  (d)        Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for any part
             of the Contractors, has not been declared ineligible by the RMC.
  (e)        We understand that this Bid, together with your written acceptance thereof included in your
             notification of award, shall constitute a binding contract between us, until a formal Contract
             is prepared and executed.
  (f)        We understand that you are not bound to accept the lowest evaluated bid or any other bid that
             you may receive.




Name (Complete name of person singing the bid)
In the capacity of (legal capacity of person singing the bid)
Signed (signature of person)
Duly authorized to sign the Bid for and on behalf of (name of bidder)
Date (Insert date of singing)



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              2.    Appendix I - To Technical Proposal Submission Sheet

                                            (Details of Turnover)



                   Average Annual Turnover Proposal Submission Sheet
      S. No.                     Year                  Turnover            Turnover   Remark
                                                      (Currency)            (Indian
                                                                            Rupees)
          I                   2005-2006
          II                  2006-2007
         III                  2007-2008
         IV                   2008-2009
          V                   2009-2010
Average




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             3.      Appendix II - To Technical Proposal Submission Sheet

                     (Details of Litigation/ Arbitration and other claims)


S. No.      Year        Name of            Cause of          Matter in         Disputed   Whether the award
                        Employer           Litigation        Dispute          Amount in    was for or against
                                                                              Currency    the firm or pending




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                    4. Appendix III- To Technical Proposal Submission Sheet

                           (Details of Financial Situation/ Working Capital)


                                                    Financial Data for Previous 5 Years [In INR Equivalent]

                                Year:-               Year:-                 Year:-   Year:-    Year:-
1. Total Assets
2. Current Assets
3. Total Liabilities
4. Current Liabilities
5. Profits Before Taxes
6. Profits After Taxes
7. Net Worth
8. Working Capital
9. Return on equity
    o Attached are copies of the audited balance sheets, including all related notes, and income
        statements for 5 years, as indicated above, complying with the following conditions.
             All such documents reflect the financial situation of the Bidder or. Partner to a JV,
                and not sister or parent companies.
             Historic financial statements must be audited by a certified accountant.
             Historic financial statements must be complete, including all notes to the financial
                statements.
             Historic financial statements must be correspond to a accounting periods already
                completed and audited (no statements for partial periods shall be requested or
                accepted.)




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                                          5. Bid Security

                                                                           Date:
                                                                           Invitation for bid No.:
To,
The Commissioner,
Raipur Municipal Corporation
Raipur

Whereas (Complete name of the bidder) (hereinafter “the bidder”) has submitted it‟s Bid dated
(Insert date) for Package NO:
Supply, Installation, Testing, Commissioning of Consumer Water Meters, training and 5years
Maintenance in Municipal Corporation Raipur:
Hereinafter called “the bid”
KNOW ALL PEOPLE by these presents that WE (Insert complete name of institution issuing bid
security) of (Insert city and country) having our registered office at (Insert full address of issuing
institution) (hereinafter “the Guarantor”), are bound unto (Insert the amount and currency in figures)
for which payment well and truly to be made to the aforementioned Purchaser, the Guarantor binds
itself, its successors, or assignees by these presents)
Sealed with the Common Seal of this ______ day of the _____2010
The CONDITIONS of this obligation are the following:
                   1. If the Bidder withdraws its Bid during the period of bid validity specified by the
                        Bidder in the Bid submission Sheet, except as provided in ITB Sub-Clause 20.2; or
                   2. If the Bidder, having been notified of the acceptance of its Bid by the Purchaser,
                        during the period of bid validity, fails or refuses to:
                        (a) Execute the Contractor; or
                        (b) Furnish the Performance Security, in accordance with the ITB Clause 44; or
                        (c) Accept the correction of its Bid by the Purchaser, pursuant to ITB Clause 31.
                   We undertake to pay the Purchaser up to the above amount upon receipt of its first
                   written demand, without the Purchaser having to substantiate its demand, provided that
                   in its demand the Purchaser states that the amount claimed by it is due to it, owing to
                   the occurrence of one or more of the above conditions, specifying the occurred
                   conditions.
                   This security shall remain in force up to and 28 days after the period of bid validity, and
                   any demands in respect thereof should be received by the Guarantor no later than the
                   above date.

Name (Complete name of person singing the bid)
In the capacity of (legal capacity of person singing the bid)
Signed (signature of person)
Duly authorized to sign the Bid for and on behalf of (name of bidder)
Date (Insert date of singing)

Note: - This letter of authorization should be on the letterhead of the manufacture and should be signed
by a person with the proper authority to sign to sign the document that is binding on the manufacturer


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                              6. Manufacturer‟s Authorization

                                                                           Date:
                                                                           Invitation for bid No.:
To,
The Commissioner,
Raipur Municipal Corporation
Raipur


WHEREAS (Insert complete name of manufacture) who are official manufacturers of (Insert type
of goods manufactured) having factories at (Insert complete address of manufacturer) do hereby
authorize (Insert name of bidder) to submit a Bid in relation to the Invitation for Bids indicated
above, the purpose of which is to provide the following Goods, manufactured by us (Insert name
of goods) and to subsequently negotiate and sign the Contract.

We hereby extended our full guarantee and warranty accordance with the General Conditions of
Contract, with to the Goods offered by the above firm in reply to this Invitation for Bids.




Name (Complete name of person singing the security)
In the capacity of (legal capacity of person singing the security)
Signed (signature)
Duly authorized to sign the Bid Security for and on behalf of (complete name of manufacturer)
Date (Insert date of singing)




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          RAIPUR MUNICIPAL CORPORATION



                                         BID DOCUMENT

                                                          FOR

Supply, Installation, Testing, Commissioning of Consumer Water
    Meters, training and 5years Maintenance in Municipal
                       Corporation Raipur




                                                       Section V

                                        Schedule of Supply



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                                                        Section V
                                          Schedule of Supply


                                                  Table of Contents




               1             List of Goods and Related Services            42

               2.            Delivery and Completion Schedule              44

               3.            Technical Specification                       45

               4.            Training of Operating Personnel               62

               5.            Maintenance                                   62

               6.            Drawing                                       63




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1. LIST OF GOODS AND RELATED SERVICE

1.1       Name of Goods
                 a) Procurement and delivery of Multijet class B Inferential Type Domestic
                    Water Meters and Bulk water meters of various sizes for measurement of
                    flow in consumer connections.
                 b) Procurement and delivery of cast iron, Galvanized Iron and Mild Specials
                    and Fitting, Meter Boxes, Strainers, Stop Cocks and Sluice Valves as per
                    relevant IS necessary for the Installation of meters in the existing water
                    pipelines.

1.2       Related Services
                 a)    Supply, Installation, Testing, Commissioning of Consumer Water Meters,
                       training and 5years Maintenance in Municipal Corporation Raipur


  Sr.                                          Description                          Unit   Qty
  No.
   1                                          2                                      3      4
   1       Supply of Domestic Water meters of inferential type, multijet
           magnetically coupled, having dry dial, ISI marked straight reading
           Class B confirming to IS:779-1994, IS 6784 - 1996 ISO-4064/1,and
           EEC approved, with two year warranty. All Water Meter i/c supply
           of Dirt box with SS Strainer as per ISI Specification. And supply of
           C.I. Meter Box as per ISI Specification
    a      15mm                                                                     No     10500
    b      20mm                                                                     No       500
    c      25mm                                                                     No       150
    e      40mm                                                                     No       150
    2      Installation, giving satisfactory field testing and commissioning of
           Domestic Water meters of inferential type, multijet magnetically
           coupled, having dry dial, straight reading along with Water Meter
           box, Strainer, Gun metal valves etc., including cost of all excavation
           in soil, rock, tar, concrete etc. including dewatering, cutting,
           lowering, laying, jointing of pipes and specials etc.
    a      15mm                                                                     No     10500
    b      20mm                                                                     No       500
    c      25mm                                                                     No       150
    e      40mm                                                                     No       150
    3      Supply of Bulk meters, Class-B, Multijet, Magnetic coupled, , ISI
           marked, as per ISI Specification conforming to IS:779-1994, IS
           6784 - 1996 ISO-4064/1, and EEC approved, with two year
           warranty. All Water Meter i/c supply of Dirt box with SS Strainer as
           per ISI Specification. And supply of C.I. Meter Box as per ISI
           Specification
    a      50mm                                                                     No           35
    b      80mm                                                                     No           15
    c      100mm                                                                    No            4
    d      150mm                                                                    No            3
    e      200mm                                                                    No            2
    f      300mm                                                                    No            1



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   1                                           2                                        3       4
   4       Installation, giving satisfactory field testing and commissioning of
           Bulk meters Class B, along with Strainer, Dismantling joints, Sluice
           valves etc., including cost of all excavation in soil, rock, tar,
           concrete etc. including dewatering, cutting, lowering, laying,
           jointing of pipes and specials etc.
   a       50mm                                                                        No           35
   b       80mm                                                                        No           15
   c       100mm                                                                       No            4
   d       150mm                                                                       No            3
   e       200mm                                                                       No            2
   f       300mm                                                                       No            1
   5       Supply and installation of Strap saddle fitting required for all types
           of Pipe with all required accessories
           15mm                                                                       Nos       10500
           20mm                                                                       Nos         500
           25mm                                                                       Nos         150
           40mm                                                                       Nos         150
           50mm                                                                       Nos          35
           80mm                                                                       Nos          15
           100mm                                                                      Nos           4
   6       Supplying of following PE 80 Grade MDPE pipe upto 50 mm and
           PE 100 Grade HDPE pipe for 80 & 100 mm of Class PN 6,
           manufactured from Pre-compounded resin as per ISO 4427-2007;
           15mm                                                                        mtr      21000
           20mm                                                                        mtr       1000
           25mm                                                                        mtr        300
           40mm                                                                        mtr        300
           50mm                                                                        mtr         70
           80mm                                                                        mtr         45
           100mm                                                                       mtr         12
   7       Training of RMC Staff for meter reading, installation, operation and
           maintenance                                                                 LS
   8       Provision for Third party inspection charges and unforeseen
           charges.                                                                    LS
   9       Maintenance of metering system for 5 years including warrantee
           period including taking monthly repairs/ replacement of meters,
           maintenance of office, staff, spares, providing reports to RMC etc
           complete.
   a       First Years - 12 months                                                  per month
   b       Second Year - 12 months                                                  per month
   c       Third Year - 12 months                                                   per month
   d       Fourth Year - 12 months                                                  per month
   e       Fifth Year - 12 months                                                   per month



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2. DELIVERIES AND COMPLETION SCHEDULE

2.1       Supply of flow meters, fitting, special, accessories and installation and commissioning of
          flow meters at various places in Raipur and related services shall be completed within
          three years from of signing of contract agreement.
2.2       The supply of all meters, fitting, special, accessories etc. shall be completed well before
          the completion period of entire work to ensure that all works including installation and
          related services are completed in schedule period of three years. The completion schedule
          is restated below,

Item      Description of goods and Related                 Location        Required Completion Period for
 No.                  Services                                             supply, installation and Related
                                                                           services
  1      Supplying, Installation, testing and                Raipur        6 month from date of work order – 11300
         commissioning of Type Domestic                                    Nos
         & Bulk Consumer Meters
  2      Supplying and fixing of Specials for                Raipur        …………….do…………
         all types of Pipe dirt box with SS
         strainers and CI meter box
  3      Construction of chambers                            Raipur        6 Months from date of work order
  4      Training of RMC Staff for meter                     Raipur        9 Months from date of work order
         reading, installation, operation and
         maintains
  5      Maintenance                                         Raipur        5 Years from date of commissioning


3. TECHNICAL SPECIFICATIONS

3.1     Scope of Work
          a    The scope of work is for supply, installation, testing and commissioning of flow meters
               including all accessories and special. The meters are to be installed in consumer
               connection of the Raipur Water Supply System. The installation of meters shall be done
               on C.I. / G.I. / P.E. pipelines using standard special and fittings.
          b    All works stated in Section VI are to be carried out by the supplier. Some of the works to
               be carried out are as follows:
                     i    Basic study, which involves inspection of the site and developing a method
                          statement for installation and its submission to the purchaser for view and
                          approval for each type of meters and accessories and special. Installation shall be
                          carried out on the basis of approved method statement.
                     ii   Manufacture, calibration and supply of the flow meters after third party
                          inspection. Transportation of equipment, loading/ unloading, storage at site and
                          handing.
                     iii Supply of all requirement special/fittings at site for installation of the flow
                         meters.
                     iv Submitting detailed work plan for supply and installation showing all micro
                        activities, within 2 weeks of signing of contract agreement.
                     v    Excavation, cutting of all types of existing pipelines, welding of flanges in case
                          of MS/GI pipe, providing all necessary pipes, fitting & special for all types of
                          pipes, preparation of assembly consisting of meter and necessary fittings.

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                        vi Protection of meter by construction of necessary brick masonry chamber for
                           protection of meters, fixing of strainers as per the requirement, CI meter box for
                           Meters of size up to 50mm. Where Chamber/box is existing same shall be used.
                        vii Installation and commissioning of the flow meters, training of line department
                            personal on installation, reading, maintenance of the flow meters and submission
                            of maintenance schedule for both preventive and breakdown maintenance.
                        viii Repair and replacement of metering system including cost of all spares, labour
                             etc. for a period of 24 months under comprehensive warranty period.
                        ix Submission of all detailed drawing, material specifications, operation and repair
                           and maintenance manuals of all the material to be supplied under the contract
                           along with results of types tests, routine tests and special tests made during the
                           manufacturing process.
                        x    Bidder shall submit list of technical/ administrative staff along with their CV
                             with, Bid who are to be associated for implementation of work.
                        xi Any other items not specified but requirement for the completion of the job in all
                           respect.

3.2 Specification for Domestic Type Meters
3.2.1 Scope
            i.    This includes manufacture, supply of multi jet, dry dial, class „B‟ Digital type inferential
                  magnetically coupled domestic water meters having sizes 25mm and 40mm with
                  connecting nuts having nominal flow rates in the range 3.5 to 10 kl/h suitable for
                  measuring the flow of cold potable water at a nominal pressure of 1 Mpa (maximum) and
                  ambient temperature of 450C.
           ii.    The meter should be as per IS 779 (1994) / ISO 4064. The meter should have EEC
                  approbation certificate (Type Approval or Pattern approval) as per EEC council Directive
                  75/33/EEC for cold-water meters.

3.2.2 Materials

            i.    Water meters shall be made of materials of adequate strength and stability for the purpose
                  for which the water is to be used. It must be manufactured throughout of materials, which
                  are resistant to internal and external corrosion and if some one suitable protects necessary
                  surface treatment.
           ii.    All materials of the water, which are in contact with water, shall be resistant to corrosion
                  and shall be avoided as far as possible in order to minimize electrolytic corrosion. Water
                  temperature variation within the temperature range specified must not adversely affect
                  materials used in the manufacture of the water meter.
          iii.    The meter upper and lower cases in addition to the lid and other exposed parts shall be
                  made of brass or bronze alloy; other materials will not be accepted. Material that comes
                  in contract with the water supply shall withstand 2ppm (parts per million) of chlorine
                  residual in the water supply and shall be resistant to corrosion.
          iv.     The water meter and accessories shall be manufactured from materials of adequate
                  strength and durability. The materials, which come in contact with the potable water,
                  shall not create a toxic hazard, shall no support microbial groth and shall not give rise to
                  unpleasant taste or discoloration in the water supply. Howe ever, the spindle and bearings
                  inside the hydraulic chamber shall be made of polished stainless steel with hard metal tip
                  and sapphire.

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           v.       The internal pressure cup should be made of low-ferrous brass not exceeding 0.02% Fe
                    contents. Furthermore the internal pressure cup should overlap the meter body. The lower
                    case of the meter shall be painting materials should be safe for human uses and not affect
                    human health (Health certificates should be included in the bidding documents). The
                    painting colour shall be agreed on later upon order award.
          vi.       The Totalizer and Totalizer Shield :-
                    The totalizer shall ve designed in such a way that if the totalizer protective glass is broken
                    for a reason or another the totalizer cannot be removed from its place. The totalizer
                    protective cover shall ve made of sturdy glass and shall have a thickness of not less than
                    12mm. Study glass is defined as the ability of the counter protection glass to withstand,
                    without damage, a free fall of a metal ball weighing 27.2grams from a vertical distance of
                    not less than 70 cm.
         vii.       Totalizer:-
               a)   It shall be of straight reading type.
               b)   The totalizer shall register in cubic meter units
               c)   The totalizer shall be set at 0 (zero).
               d)   The totalizer shall consist of a row of minimum five on-line consecutive digits to read at
                    least 99,999 m3.
               e)   Another three digits or pointers shall register flows in liters and e of a different color.
               f)   The totalizer or any part of it shall be capable of being repaired.
               g)   The totalizer should be of open type.
               h)   The totalizer must be suitable for test on an electronic test bench.
               i)   The protection class of the totalizer should be IP 68.
               j)   The totalizer should be for remote reading. The remote reading feature must be able to
                    be added without taking the meter from the pipe or dismanting the meter.

3.2. 3 Manufacturing

           i        The meters shall be manufactured in such a way as to:
                    a) Give long service and guarantee against any fraud or tampering.
                    b) Where meters are subjected to an accident reversal of flow they must be capable of
                       withstanding it without any deterioration or change of their metrological properties.
                    c) Water meter being an important instrument it must be manufactured with utmost
                       precision and quality standards
          ii        Body
                    The body shall be free from all manufacturing and processing defects, such as blowholes
                    and spongy structure and shall not be repaired by plugging, welding or by the addition of
                    materials. The internal shape of the body shall ensure floe of water and easy dismantling.
          iii       Registration Box & Cap
                    a) The registration box shall be hermetically sealed and no escape hole shall be
                       provided.
                    b) The material for cap shall be the same as used for registration box. The cap shall be
                       so designed and fixed to the registration box to avoid entry of water and dirt. The
                       transparent window, which covers the digital portion, shall be hermetically closed
                       and resistant. It may be of transparent Acrylic. Window glass shall only the portion
                       showing all the digital shall be visible and closed into a lid.
                    c) The transparent window should be thick enough and shock be coated with antimist
                       fluid.

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       iv      Connection
               The meter casing shall be fitted in the pipeline by means of 2 cylindrical nipples with
               connecting nuts, which shall be provided with each meter. The threads on the connection
               shall conform to IS 2643 (part 1 to 3): 1975
       v       Strainers
               Water meter shall be provided with strainers. They shall be rigid, easy to remove and
               clean and shall be fitted on the inlet of the water meter. It shall be possible to remove and
               clean the strainer in such a way as not to disturb the registration box or tempering with it.
               The strainer shall have a total area of holes not less than twice the area of the nominal
               inlet bore of the pipe to which the meter is connected. The free area of holes shall be such
               that it compiles with the minimum head loss at nominal and maximum flow rate.
       vi      Impeller
               Impeller and impeller shaft assembly shall rest on a self-lubricating bearing, which has a
               low frictional resistance as possible.
       vii     Impeller Chamber And Measuring Chamber
               The impeller chamber and measuring chamber shall be rigid and shall not change its form
               because of internal or with use.
     viii      Gears And Pinions
               Gears and pinions shall be manufactured to properly and smoothly match with each other,
               and shall be firmly fitted on their shafts.
     ix.       Bearings
               Impeller bearing shall be suitable grounded and polished. The shape of the impeller
               bearing shall be such as to prevent the penetration of particles of sand, to preclude the
               deposit of anything-in solution or suspension in water, and to facilitate the washing away
               of such deposit by the water flow. The shaft of the gears shall revolve freely in their
               bearings. The length of the bearing shall ensure their effective operation. All bearing and
               supporting plates shall be of brass. Meter provided with bearing plates of plastic or other
               similar material will not be accepted. The bearing plates shall be of
     xi.       A Dial
               The dial shall be of vitreous enamel or powder coated or plastic ensuring indestructible
               marking and good legibility.
     xii.      Regulator
               Every meter shall be provided with external/ internal regulator. The external regulator
               shall be accessible from outside to be operated by the suitable key without dismantling
               the meter and without breaking the seals. The internal regulating device shall not be
               accessible from outside.
     xiii.     Sealing
               Sealing holes shall be provided and the meter shall be sealed in such a manner as to
               render it impossible to obtain access to the measuring unit including registration box and
               cap without breaking the seals. The sealing wires shall be of rust proof material.
     xiv.      Screws and Nuts
               Screws, studs and nuts shall be of brass. Where fasteners are likely to come in contract
               with water they shall be made of brass as per IS: 320- 1980 or stainless steel having not
               less than 10% chromium and 8% nickel contents.


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3.2.4 Metering Accuracy
                  The maximum permissible error in the lower zone from q min inclusive up to but excluding
                  qt is+/- 5%
                  The maximum permissible error in the upper zone from qt inclusive up to and including
                  qs is+/- 2%


3.2.5 Pressure Tightness
                  A meter shall be able to withstand constantly without defects in its functioning, leaking,
                  seepage through the walls or permanent deformation, the continuous water pressure of (i)
                  1.6 MPa for 15 minutes, and (ii) 2 MPa for 1 minute when tested in accordance with IS
                  6784: 1984
3.2.6 Loss of pressure
                  Loss of pressure through the meter when determine in accordance with IS: 6784-1995
                  shall not exceed 0.025 MPa at the nominal flow „qn‟ and 0.1 MPa at the maximum flow
                  rate, „qmax‟.
                  Note: Nominal flow rate qn shall be taken as per Table-2 of IS 779 and maximum flow
                  qmax as twice the nominal flow rate.
3.2.7 Temperature Suitability
                   The test shall be carried out in accordance with IS: 6784-1996.


3.2.8 Tests
         i) Production Routine Tests
             These tests shall be carried out at the manufacture‟s works. All the arrangements for the tests
             are to be provided by the supplier. These tests will be conducted on each meter at the
             manufacturer works. Production routine tests shall consist of:
             a) Pressure tightness
             b) Loss of pressure
             c) Metering accuracy
        ii) Type Test
             a)    Life Test (Accelerated Endurance Test)
             b) Pressure tightness in accordance with IS 779 1994
             c) Flow test in accordance with IS 779 1994
                  The above tests and any other test if included later on shall be carried out as per IS:
                  779 1994 and other relevant Indian Standards/ ISO standard.
        iii) Acceptance Test
              Production routine test shall be carried out at the manufacturer‟s works or at the place
             specified by the purchaser (provided that all arrangements for the test are made by the
             purchaser at the specified place) in presence of authorized representative of purchaser.




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3.2.9 Marketing
                Each water meter shall be marked/ embossed with the following information
                a) Manufacturer‟s name or trademark.
                b) Nominal size and class of water meter.
                c) Direction of flow of meter on both sides of the body of water meter.
                d) Year of manufacture and serial number.
                e) EEC certified
                f)   Working pressure
                g) Approval marking and No. of approval certificate.
                h) The metrological class and Qn rate in m3 per hour.


3.2.10 CI Meter Box
           1. Cast iron meter box shall be conforming to IS: 2104
           2. Cast iron box shall be suitable for 15 mm  water meters.
           3. It shall be manufactured of the quality not less than Grade FG 150 of IS: 210- 1978
           4. The thickness of the Cast Iron Box shall not be less than 8 mm. The casting shall be free from
              blowholes and other defects. All sharp angles shall be removed and finished smooth.
           5. A slot in the shape of an inverted „U‟ shall be provided on the short sides of the box along
              their center lines for the passage of pipe. The height of the slot shall be half the clear inside
              height of the box (excluding the height of dome where provided), and width shall be 40 mm
              with a tolerance of + 3 mm.
           6. Locking arrangement shall be provided by means of a padlock.
           7. Suitable anchorage for fixing the box to the concrete or masonry bedplate on which the water
              meter would be installed shall be provided.


3.2.11 Stop Valve
           The stop valve should be provided on the upstream side to isolate the meter whenever necessary.
           The stop valve should be ISI marked.


3.3        Specification for Woltmann Type bulk meters class B

3.3.1 Scope

           The Bulk Meter shall be as per ISO 4064/ 1 & EEC approval (Certification). The meter will be
           Class B Woltmann type (Helical blades which about the axis of flow in the meter) magnetically
           coupled suitable for cold potable water meter for water supplies having sizes from 50mm to
           300mm. Maximum admissible working pressure (MAP) up to 10 bar. The water will have
           hermetically sealed register press, which will be waterproof, and the unit will be provided with
           maximum corrosion protection. The list of the meters is given in Annexure-A.



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3.3.2       Materials

          Water meters shall be made of materials of adequate strength and stability for the purpose for
          which the water meter is to be used. It must be manufactured throughout of materials, which are
          resistant to internal and normal external corrosion and if necessary be protected by some suitable
          surface treatment. All materials of the water meter, which are in contact with water, shall be
          resistance to corrosion and shall be nontoxic and non-staining. Use of dissimilar metals in contact
          under water should be avoided as far as possible in order to minimize electrolytic corrosion.
          Water temperature variation within the temperature range specified must not adversely affect the
          materials user in the construction of the water meter.

3.3.3       General

     i.     The register shall be hermetically sealed (IP-68) and Rota table through 3600. The water meters
            shall be capable of being fitted in any position i.e. horizontal, vertical or inclined going upwards
            only.
    ii.     The meter size, designation and overall dimensions shall conform to ISO 4064 part I inclined going
            upwards only.
   iii.     The water meter shall have flanged connections. The flanged connections shall comply with IS
            1538 part iv & vi for a nominal pressure corresponding to that of the water meter.
   iv.      The manufacturer shall provide a reasonable clearance behind the rear face of the flange to allow
            access for installation and removal.
    v.      Type of indicating Devices: The indication of meter shall be a combination of analog and digital as
            per ISO 4046 Part-1
   vi.      Sealing & Marketing: Sealing & Marketing of the water meters shall be conform to 4.10 & 4.11 of
            ISO 4046 Part-1
  vii.      Maximum Permission errors: The maximum permissible error in the zone from q min inclusive up to
            but excluding qt is+/- 5%
            The maximum permissible error in the upper zone from qt inclusive up to and including qs is+/- 2%
            The meters shall be able to remain their accuracy when installed in horizontal, vertical or inclined
            planes going upwards only.
 viii.      The meter performance specification shall be as per ISO 4064/1, class B. Copies of the relevant
            Production Test Certificate are to be provided by the meter manufacture.
   ix.      The meter shall be able to withstand a maximum working temperature of 450C.
    x.      Meters shall be designed for easy disassembly and re-assembly without the use of special tools or
            equipment and shall be easy to maintain and repair. Meters shall be designed to resist tempering.
   xi.      The casing shall be powder coated CI. Workman ship shall be good. All burrs and sharp edges shall
            be removed and the inside surface should have smooth finish.
  xii.      Hydrostatic Test at 16 bars in accordance with the ISO 4064-3: 1999 shall be witnessed by the
            purchaser.
 xiii.      Catalog/ Literature shall be submitted with the offer. GA and cross sectional drawings with part
            numbers, materials of construction and major dimensions, QAO etc. shall be submitted to purchaser
            for approval after placement of order.
  xiv.      The supplier shall submit following documents during inspection.
                a) Chemical Test and mechanical test certificate.
                b) Warranty Certificate.

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                c) Hydro Test Certificate.
                d) EEC Certificate.
3.3.4      Markings.

           Each meter shall be marked with the following information:
              a. Manufactures name or Trade Mark.
                b. Nominal size and class of meter.
                c. Direction of flow of water on both sides of meter.
                d. Year of Manufacturing & Serial No.
                e. EEC Certificate.
3.3.5      Strainer

     i.    Strainers shall be made of material, which is not susceptible to electrolytic corrosion. They
           shall be of corrosion materials. They shall be rigid, easy to remove and clean and shall be fitted
           as separate unit before water meter on the inlet side of the meter. The strainer shall have total
           area of holes not less than 4 times the area of the nominal inlet bore of the pipe to which the
           meter is connected. It shall be at installed at such a place that it does not affect the accurate
           functioning of the meter.
    ii.    A strainer shall be provided upstream of the water meter to avoid any foreign material entering
           into the meter. The strainer shall be with flanged connection as per IS 1538. Body of the
           strainer shall be of CI conforming to FG 200 of IS 210-1978 and filter material shall be of
           stainless steel AISI304, 40 meshes. Gasket shall be rubber as per IS 638. Bolts and Nuts and
           washer shall be as per IS 1367 clause 4.6/4. Tests to be witnessed by purchaser are Hydro Test
           of body at 15kg per cm2 and pressure drop across strainer less than 0.5 kg per cm2.
   iii.    Workman ship shall be good. All burrs and sharp edges shall be removed and the inside surface
           should have smooth finish. Painting shall be one coat of primer followed by 2 coats of enamel
           paint.
   iv.     Catalog/Literature shall be submitted with the offer. Cross sectional drawings with part
           numbers, materials of construction and major dimension shall be submitted to purchaser for
           approval after placement of order.
    v.     The supplier shall submit following documents test certificate.
                a    Chemical Test and mechanical test certificate.
                b    Warranty Certificate.
                c    Hydro Test Certificate
                d    QAP
                e    Performance Test Certificate
   vi.     Marketing
          Strainer shall be clearly and permanently marked with:
                a. Manufactures name or Trade Mark.
                b. Nominal size.
                c. Direction of flow.
                d. Year of Manufacturing & Serial No.


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3.3.6        Brick Masonry Chamber
             i.)      Construction of Brick Masonry Chamber with well burnt brick of minimum crushing
                      strength 40 kg per cm2 and water absorption not more than 15%, in cement sand mortar
                      1:4 and plastering of 12 mm thick with cement mortar 1:3 (inside and outside), M 15
                      cement concrete 100 mm thick on top of brick masonry with Ferro cement concrete
                      covers100 mm thick suitable for class A loading including necessary excavation and PCC
                      M10, 100 mm thick etc. complete as per drawing.
             ii.)     Dismantling the existing chamber if any and installing the meters with all necessary
                      fitting as directed by Engineer In-charge is included in scope of work.
             iii.)    Brick Chamber are to be constructed for meter size of 80mm to 300 mm and for 50mm
                      size meter CI meter box is to be used.
3.4          Sluice Valves
3.4.1        General
             This section covers the requirements for non rising stem type sluice valve from 50mm to 80mm
             size. The valves will be used for water supply on line installation in upright position, up to 450
             C working temperature, with double flange and cap or hand wheel, for manual operation.
                  a. The sluice valve will confirm to IS: 780/IS: 2906, for selection & installation of sluice
                     valve IS: 2685.
                  b. The material to be supplied under this sub-section shall include but not be limited to the
                     following:
                  c. All necessary fittings including bolts, nuts, gaskets, backing rings, counter flanges,
                     jointing material, strainers etc. as required.
3.4.2        Nominal pressure and dimension
              The working pressure of the valves shall be kg/cm2 (1Mpa)
3.4.3         Dimension and Mass
              The dimension and mass of the sluice valves shall be in accordance with IS: 780 for Sizes
              from 50 to 300 mm.
              The flanges and their dimensions of drilling shall be in accordance with IS: 1538 (part-I to
              XXII).
3.4.4        Materials
              The materials for different components parts of sluice valves shall conform to requirements
              given below:

               S.              Component                                Materials    Ref. to   Grade / designation
              No                                                                       IS
              1       Body, bonnet, wedge,                  Grey cast iron            210      FG 200
                      stuffing box, gland, thrust
                      plate, hand wheel cap. Etc.
              2       Stem                                  Stainless steal           6603     AISI 431. AISI 410
              3       Wedge nut                             Leaded tin bronze          318     LTB 2
              4       Body seal ring, wedge                 Leaded tin bronze          318     LTB 2
                      facing ring
              5       Bolt                                  Carbon Steal              1363     Class 4.6
              6       Nut                                   Carbon Steal              1363     Class 4
              7       Bonnet gasket                         Compressed fiber board    2712     C
              8       Gland packing                         Asbestos                  4687     nil
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3.4.5           Coating
               All sluice valves shall be coated by dipping in a bath of tar base composition as given in Clause
               7 of IS: 780 for sizes from 50mm to 300 mm.
               All components suspected to corrosion attack shall be coated internally and externally.
               Protective coating shall always be applied to the individual components before they are
               assembled, following shot blasting to give good adhesion.

3.4.6        Marketing, testing and inspection
               The standard marking and packing of the valves shall be done as per Clause 10 and 11 of IS:
               780. The direction of rotation for OPEN, CLOSE position shall be marked on the hand wheel
               and on the bonnet of the valve.
               Testing of sluice valve shall be done for close end in accordance with IS: 780 for sizes from 50
               mm to 80mm and IS: 2906 for sizes from
               All the valves shall be inspected for flaw detection test in accordance with IS: 780 for sizes
               from 50 mm to 80mm and IS: 2906 for sizes from
               The design, construction material, manufacturing, inspection, performance and testing shall
               comply with all applicable Indian Standards and Codes. Nothing in the specification will be
               constructed to relive the supplier of this responsibility.

3.4.7        Selection & Installation

             The selection & installation of sluice valve shall be as per IS: 2685.

3.4.8        Make of Sluice Valves
             The sluice should be of any of the following make.
                 a. Kirloskar Brothers Limited
                 b. Indian Valve Pvt. Ltd. (IVC)
                 c. VAG
             The drawing of the sluice valve shall be submitted for review and approval of the engineer/
             client before production and supply of the product.

  3.5        Specification of Special and Fittings
  3.5.1            General
                    To the extent CI specials shall be used due to their long life. MS special be minimized,
                    being corrosive in nature. Flanged fittings shall be provided as far as possible. The angle
                    of taper shall not exceed 70 wherever reducers/ expanders are used.
 3.5.2             Flanged CI Special
         a         All flanged Special
         i         The cast iron flanged specials (flanged spigot, flanged socket, flanged tapers, flanged tees,
                   bends, blank flanged, etc) shall be manufactured and tested according to IS 1536, IS 1537
                   and IS 1538 respectively. The flanged dimensions shall conform to IS 1538 (part I to XXII)
         ii.       The special shall be internally and externally coated with applied (dip) bituminous paint.
         iii.      All flanged specials shall be used for working pressure of 10 kg / cm2 (1Mpa).
         iv.       Flanged specials shall be supplied with the required bolts. Nuts. And rubber gasket. The nut
                   & bolts shall be supplied in jute bag; rubber gasket shall be supplied in a polyethylene bags.

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     b.      Double flanged pipes
     i.      The dimensions & mass of pipes shall be in accordance with IS 7181. The permissible
             tolerance on mass of pipe shall be +8, -5 % for diameter up to 150 mm & +,-5% for
             diameter above 150mm. Tolerance diameter of barrel & wall thickness shall conform to IS
             7181.
     ii.     The working length of double flange pipes shall be 0.5m, 1m, 1.5m, 2m & 3.0m. The pipes
             shall be straight & permissible deviation from straight line shall be in accordance with IS
             7181. The pipe of heavier mass than the maximum shall be accepted provided they comply
             in every other respect with the requirement of IS7181.
     iii.    The pipes shall be supplied with the required bolts, nuts and rubber gaskets. The flanges
             and their dimensions of drilling shall be in accordance with IS 7181.
      iv.    The working pressure for the double flanged pipes shall be 10 kg / cm2 (1Mpa). For some
             meters the specials shall be of working pressure as specified in Annexure A. The pipes
             shall be tested hydrostatically at a specified pressure in accordance with IS 7181. The pipes
             shall not show any sign of leakage, sweating or other defect of any kind. The factory test
             pressure for pipe size over 15mm up to and including 1000 shall be 20 kg /cm2. The pipes
             shall be internally and externally coated with hot applied (dip) bituminous paint in
             accordance with IS 7181.
     c.      Dismasting Joints
     i.      The flexible CI/MS dismasting pieces shall be manufactured in such a way
             That it will allow dismantling of water meter without stress to the joints of the attached
             pipe. The dismantling pieces shall provided minimum clearance of +/- 25 mm (total
             clearance 50mm). The pressure class of the dismantling piece shall be suitable for 10 kg
             /cm2 pressure rating.
     ii.     The dimensions of the dismantling piece shall be suitable to fix with a water meter for
             diameter from 50mm to 80mm with flanged joint. The indicative design details are given
             below. However, the manufacture may adopt his own design. The drawing of the
             dismantling production and supply of the product.
     d.      Supply
             All the CI Flanged shall be supplied with one rubber gasket per flanged and the required
             number of nuts and bolts.
     e.      Rubber rings for tyton joints
      i.     The rubber shall be free from extractable substances which impart taste, odour or toxicity to
             water. The rubber or its compound shall not content toxie materials, such as compounds of
             mercury0, antimony, manganese, lead or copper.
     ii.     The rubber ring shall be vulcanized from Ethylene Propylene (EPDM). The colour of
             materials shall be black.
     iii.    The rubber ring shall be long term termite resistant.
     iv.     The rubber ring shall be homogenous, free from porosity, grit, excessive blooms. Blister or
             other visible surface imperfection. The fin or flash shall not exceed 0.4 mm and width
             0.8mm.
     v.      Rubber rings shall be made of a properly vulcanized virgin rubber compound containing no
             scarp or reclaim.
     vi.     The surface of the rubber shall be smooth, free from pitting cracks, blisters, air marks, and
             any other imperfection that may its behavior in service. The body of the rubber ring shall be
             free from porosity and air pockets.

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        f.    Packing
              All the rubber shall be packed in polyethylene bags. Several PE bags shall be packed in
              separate jute bags, according to the size.


3.5.3         MS pipes and Specials
              MS pipes and specials shall be made out of steel plate fabricated to the required dimensions
              and be as per the specification below:
        a.    Pipes and specials shall conform to the requirement of IS 3589 and IS 7322.
        b.    The piped and specials such as bends, tapers, tees, and branches shall be fabricated by
              cutting steel plates of thickness not less than 10mm and as suitable to match the existing
              line and shall be manufactured with flanged spigot and flanged socket type joints with
              rubber ring, suitable for jointing with pre-stressed pipe, as per specification.
        c.    The steel for fabricated steel plate fittings is cut, shaped and welded so that the finished
              fittings has the required shape and interior dimensions. Adjacent segment shall be joined by
              means of lap or butt-welding.
        d.    The steel used for manufacturing of specials shall conform to IS 226.
        e.    The pipes and specials shall be lined inside and outside with liquid epoxy, liquid epoxy
              system shall be as per Annexure-B of IS-3589/2001 for food grade epoxy.
        f.    All the specials shall be tested for hydrostatic pressure before using as per clause 8 of IS
              7322. In case of specials manufactured at site, they shall be tested by penetration oil or
              other approved means.
        g.    The bidder shall be fully responsible for any defect in manufacturing not conforming to IS
              Specification. All the defective specials shall be replaced by the Bidder free of cost.
        h.    For all other specification, the IS 7322 or relevant amendments are binding.
 3.5.4          GI pipes and fittings
        a.    Scope
               The galvanized iron pipes and fitting (tees, sockets, elbows, union, end plug) shall be class
              B ISI marked in accordance with IS: 1239 part-I and part-II. The GI pipes class B shall be
              used as a conduit pipe for signal / power cable between primary head and signal converter.
              Also the GI pipes and fittings shall be used for meters of size of 15mm to 80mm.
        b.    Supply
              The medium duty screwed GI pipe and heavy-duty GI fittings of any type (bends, tapers,
              tapered bends, tees, unions, male, female, male/female, etc.) of following sizes shall be
              supplied
        c.    Nominal diameters: 15mm to 80mm (1/2”-4”)
              The pipe shall be supplied with threads at both ends conforming to IS: 554, inclusive of one
              screwed socket per length of pipe and fittings. The pipes, fittings should be ISI marked.
              The length of each pipe shall not be less than 6m. The pipes shall be supplied in bundles or
              loose as per diameter.

        d.   Supplying and Fixing of following PE 80 Grade MDPE pipe upto 50 mm and PE 100 Grade
             HDPE pipe for 80 & 100 mm of Class PN 6, manufactured from Pre-compounded resin as
             per ISO 4427-2007; along with required Class PN-10 PP compression fittings (such as
             bends, elbows, tees, sockets etc.) complete.

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3.5.5        Inspection & Testing
             The inspection and testing of material and equipment at manufacture‟s place before
             dispatch of materials shall be made according to the procedure described below. For this
             purpose various materials and equipment shall be classified in 3 categories and inspection
             & testing requirement for each category shall be as under:

             Category A: The drawings and date sheets has to be approved by the Purchaser before
             manufacturing and testing. The material has to be inspected by the Purchaser or his
             representative or by an Inspected agency approved by the Purchaser at the manufacture‟s
             premise before packing and dispatching. The Inspection charged of the agency will be
             borne by the Purchaser but initially the Supplier / Manufacture/ Bidder has to pay the
             inspection charges. The supplier/ Manufacture/ Bidder shall include in their bill the
             inspection charges and the Purchaser will reimburse the same. The supplier/ Manufacture/
             Bidder shall provided the necessary equipments and facilities for tests and the cost, there
             of, shall be borne by the Supplier / Manufacture/ Bidder.

             Category B: The drawings and data sheet of the equipments have to be submitted and to
             be approved by the Purchaser prior to manufacture. The material has to be tested by the
             manufactured and the manufacture‟s test certificates are to be submitted and approved by
             the Supplier / Manufacture/ Bidder before dispatching the Equipment. Not withstanding the
             above, the Purchaser, after examination of the test certificates, reserves the right to instruct
             the Supplier / Manufacture/ Bidder for retesting, if required, in the presence of Purchaser‟s
             representative.

             Category C: The materials may be manufactured as per standard and delivered to the site.
             The classification of material under different categories shall be as under.

                                                EQUIPMENT                               CATEGORY
              Multijet Inferential Class B Domestic Meters, Woltman Type Bulk Category A:
              Meters
              Sluice Valves, Stop Cock, Dismantling joints, Strainers, Specials       Category B:
              Nuts and bolts, rubber gasket, rubber rings, Pipes Meter Boxes etc.     Category C:



             The Supplier /Manufacture/ Bidder shall inform the Purchaser about the likely dates of
             manufacturing, testing and dispatching. The Supplier /Manufacture/ Bidder shall notify the
             Purchaser for Inspection and Testing, at least 28 days prior to packing and shipping and
             shall supply the manufacturer‟s test results and quality control certificates.

             For materials / EQUIPMENT under category “A” and “B”, the Purchaser will provide an
             authorization for packing and shipping after inspection.

             On demand of the purchaser the supplier has to submit for approval up to 3 samples of the
             proposed materials. This applies particularly to the items falling under category C. All the
             samples have to be delivered in suitable packing to the office of the purchaser or his
             representative at the site.

             The testing, approval for dispatching shall not absolve the Supplier‟s / Manufacture/
             Bidder‟s obligation for satisfactory performance of the equipment.


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3.5.6 C Tender Specification OMPRESSION FITTINGS FOR WATER

     1.      All compression fittings included in this specification shall be designed and be suitable
             for use with potable water distribution systems and be supplied for manufacturer
             complying with requirements of ISO 9002. Fittings bodies may be of various
             configurations and include male adaptors, female adaptors, couplings, reduced
             couplings, elbows 900, elbows 900, with male offtake, elbows 900, with female offtakes,
             elbows 450, elbows 450, with male offtake, Tee900, Tee 900, reduced/increased, Tee900,
             with male offtake, Tee900, with female offtakes, Flanged joints, end caps and wall
             plate-elbows. The main size range is from d 16 up to d110. The fittings up to d63 must
             be able to operate at a constant working pressure of 16 bar (fittings>d63, at 10 bar) at
             an ambient temperature of 20 degree centigrade.
     2.      Supplies must provide approvals of minimum three internationally recognized
             authorities, such as DVGW,DS,SVGW etc. for their products.
3.5.7 Compression fitting bodies
     1.      All bodies shall be injection moulded from recognized top quality polypropylene (pp)
     2.      All bodies shall be coloured black.
     3.      All bodies must have moulded-in manufacturer identification, material and series
             information and show the dimensions of the pipe outside diameter and if necessary of
             the threads
     4.      All male and female threads of the bodies shall be injection moulded according to the
             ISO 7/1 standard
1.5.9 Compression fitting nuts
     1. All nuts shall be injection moulded from recognized top quality polypropylene (pp)
     2. All nuts shall be coloured black
     3. All nuts must have an UV resistance of grade 8 according to ASTM D2565
     4. All nuts must shall have moulded-in manufacturer identification and show the KIWA snd
        Australian standard approval
     5. The outer circumference must be provided with ribs to enhance hand grip or the
        tightening of the nut with adequate tools.
1.5.9 Clamp rings
             1. All clamp ring shall be injection moulded from recognized top quality
                plyacetal(POM)
             2. All clamp rings shall be coloured white
             3. Clamp rings shall not be connected to the trust rings but be able to move freely on
                them
             4. Thrust rings and clamp rings must be two(2) different components.
1.5.9 Thrust rings
     1. All thrust rings              shall    be     injection      moulded   from   recognized   top   quality
        polypropylene(PP)
     2. All thrust rings shall be coloured balck.
     3. All thrust rings up to d50 shall be secured in the body so that they can not fall if the
        fitting is disassembled.
     4. All thrust rings must not be connected to the clamp rings.
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     5. All thrust rings must apply pressure on the gaskets if the nut is tighten
     6. Thrust rings and clamp ring must be two (2) different components
1.5.9 Gaskets
     1. All gaskets shall be made of recognized top quality nitride Rubber (NBR) and not contain
        a plasticizer that when in direct contact, has harmful effect either to plastic pipes and
        fittings.
     2. Each gasket must have a smooth finish and be free from moulding flashes of similar.
     3. The gaskets up to d63 must have an average shore hardness of 70 +/-5 degrees.
     4. The gaskets > d63 must have an average shore hardness of 60 +/-5 degrees
     5. All gaskets shall be coloured black
     6. All gaskets must have a conical shape on the inside of the gasket for an easy insertion of
        the pipe without disassembling of the fitting. All gaskets are to have a wide flat sealing
        contact function with the pipe in quation.
     7. All gaskets must have a cylindrical shape on the outside of the gasket.
     8. All gaskets must have two (2) lips on the bottom of the gaskets to guarantee a good
        sealing in cases of suction and vacuum.
     9. The use of O-rings as a pipe to fitting seal is not permitted
1.5.9 Testing
     1. The compression fittings must conform with the relevant internationally recognized
     2. Performance requirements:


                                           Type test                       Standard
               Dimensions of the threads                                   ISO 7/1
               Tightness of the joints                                     ISO 3458
               Tightness of the joints when subjected to bending           ISO 3503
               Resistance to pull-out                                      ISO 3501
               Internal under-pressure test                                ISO 3459
               Long term pressure test                                     ISO 14236


1.5.9     Packaging
     1. All compression fittings up to d32 must be packed in transparent protective bags
     2. All compression fittings must be packed in carton boxes
     3. If only one type of product is packed all carton boxes shall have a label showing the
        manufacturer identification, the description of the product, the drawing of the product,
        the relevant size and the quantity
1.5.9     Product training and technical information
     1. The manufacturer or the material supplier shall provide a specialized theoretical and
        active practical product training given by qualified instructors to enable installers of the
        above mentioned products to be able to understand and use the products correctly and
        efficiently under site conditions

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     2. The courses are to be held on the purchaser‟s own premises upon demand
     3. The manufacturer is to provide accurate and easy-to-understand assembly instructions in
        at least one internationally recognized language which can be used at any cubes quent
        time for reference purposes.

3.6.7 DI STRAP SADDLES

     TECHNICAL SPECIFICATIONS:

         DI strap saddles are ideal for connecting GI and/ PE pipe with the mains and submain DI
         pipes installed in various town water distribution networks. These strap saddles have a
         unipue ss strap which makes it suitable for connection with a range of main/sub main
         pipe diameter.
     Size range :

     Main pipe sizes:

     The multi size strap saddles can be used for connections with following sizes of metallic pipe:
     80 mm NB 100 mm NB, 150 mm NB, 200 mm NB & 300 mm NB

     The various lengths of straps are available which make the saddle suitable for connection
     with a range of pipe diameters.

     Connection Size:

     For PE Pipes:

     For connecting PE pipes to the mains/sub mains of metallic pipes of carious diameters, such
     as poly propylene are readily available which can be screwed on to the female threaded out
     lot or the strap saddle very easily and then the PE pipes of desired size can be fitted on to the
     compression end of the fitting to give a leak proof connection. the thread sizes and the
     compression fittings for connections using following sizes of PE pipes are readily available:

     20 mm OD, 25 mm OD, 32 mm OD, 40 mm OD, 50 mm OD, and 63 mm OD pipe size can
     be connected using DI strap saddles for connections from the main/sub main pipe size
     mentioned above.

     For use with compression fittings, PN class of the PE pipes should be carefully selected so
     that the same has minimum ring stiffness to take care of the compression during
     fixing/tightening of the compression fitting.


     STRAPS:

     The multi straps can be installed on any pipe varying from an outside diameter of 80 mm up
     to 300 mm. the multi plus straps are used to install any type of the required parts for
     installation: two knuckles, along with two stainless steel studs and nuts. The packaging
     system used for the straps enables highly compact storage. The straps are supplied in flat,
     labeled boxes to make handling and identification easier. All straps are produced in a no-weld
     design to avoid inter-granular corrosion, to prevent galvanic, all straps are supplied with a
     colored band to isolate them from the pipes. The straps curve conveniently around the pipe on
     which they are installed. The positioning of the nuts makes it possible to easily install the
     saddles in any position.

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      MATORIAL OF CONOTRUCTION OF VARIOUS COMPONENTS:
      Saddle Head : Cast iron
      Reducing inserts (if required): forged Brass/Forged steel
      Rubber inlay (insert): Standard EPDM for water or NBR/NR for water and gas
      Straps: Stainless steel AISI 304 band with PVC/NBR protection
      Coating: corrosion resistant epoxy coating layer thickness of 150-250 microns w
      Working pressure: 10 bar for water service and 1 bar for gasee


3.7          Packing, Handling and Transportation
3.7.1        After inspection and clearance by Purchaser or its authorized inspecting agency at the
             manufacturer‟s place, wherever applicable, the Supplier shall arrange and coordinate with
             all concerned agencies for proper and expeditious packing, forwarding, transporting,
             unloading from carries at site, inspection and storage.
3.7.2        Prior to dispatch, all equipment shall be adequately protected by painting, packing,
             wrapping or by other approved means for the whole period of transit, storage and
             subsequent transport to the installation site against corrosion and incidental damage,
             including the effect of vermin, sun, rain, and sandstorm, hot and humid climate.
3.7.3        The flanges of meter shall be protected by wooden discs attached by means of service bolts
             (which shall not be used at site) or by other approved means. Heavy material shall be
             packed in such a manner that handling during transport and unloading shall be possible
             with adequate available at sites. Rubber gasket, bolts, nuts and other small items shall be
             packed in jute bags, which normally shall not weigh more than 50 kg gross per bag.
3.7.4        The supplier/ Manufacture/ Bidder shall make good to the satisfaction of the Purchaser any
             deterioration of the protective coatings, paint, packing etc. that may occur during
             transportations.
3.7.5        The supplier/ Manufacture/ Bidder has to ensure that the required suitable handling
             equipment is available at his workshop, during interim storage and handling, and at the site
             for loading and uploading.
3.7.6        All items whether individually or packed in wooden cases shall be clearly marked with
             indelible paint for identification against the packing list. Every crate or package shall
             contain a packing list in a waterproof envelope. The packing shall be in accordance with
             the requirements of the carrier and the lifting and handling equipment so that damage
             during transport, interim storage and handling can be excluded. The items have to be
             marked according to their vulnerability so that the handling and transportation staff can
             assess the contents and the required way of handling.

3.8          Installation of Meter Assembly
3.8.1        As far as possible suitable specials shall be used preference will be given to strap saddle
             fittings.
3.8.2        Meters shall be installed as per IS 2401 (Latest Version)/ ISO 4064 Part II. There shall be
             straight length of pipe upstream and downstream of meter for an equivalent length of 10
             timed diameters of pipe.
3.8.3        Proper care should be taken at the time of installation to minimize the disturbance in the
             water supplies.
3.8.4        From maintains point of view a proper protection and easy access to the flow meters shall
             be ensured at the time of installation of these meters.
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3.8.5        The flow meters shall be installed at the place directed by the Purchaser.
3.8.6        The work will include all excavations, dismantling and repair of the existing pipe and
             [remise will be made clean and as before situation.
3.8.7        If there are any existing meters than those meters are to be removed from site and to be
             deposited back the Purchaser‟s Representative in a stipulated format.
3.8.8        To avoid damages and over run of the meter due to intermittent water supply system is
             desirable to install the meter so that the top of the meter is always below the level of the
             communication pipe.
3.8.9        Before installing the flow meter in the pipeline, it shall be thoroughly cleaned by installing
             in the place of the flow meter a pipe of suitable length and diameter and letting the passage
             of a fair amount of water flow through the pipe to avoid formation of a pockets. It is
             advisable that the level of the pipeline where the flow meter is proposed to be installed
             shall be checked by a spirit level.
3.8.10       The flow meter shall be located where it is not liable to get severe shock of water hammer,
             which might damage the system of the meter.
3.8.11       Cutting of pipes shall be necessary for installation and fixing of the flow meter assembly on
             the existing pipes. For this purpose, a trench of sufficient width, depth and length shall be
             excavated for the underground pipes. Since the work shall is to be carried out on the
             existing pipes of Raipur Municipal Corporation, the work shall be properly planned and
             completed in shortest possible time with minimum shut and shall be coordinated with
             Raipur Municipal Corporation.
3.8.12       The existing pipes shall be cut and dismantling as per the requirement without damaging
             the pipes. In case the pipe is damaged the same shall be replaced by the Bidder at his cost.
3.8.13       Prior to lowering the flow meter assembly in the trench, the bottom of the trench shall be
             rammed and a fine gravel bedding of 80mm (in rocky strata) only shall be prepared. The
             meter assembly shall fully rest on the firm and flat bed. After installation, the trench shall
             be filled with excavated soil in layer with proper compaction to the entire satisfaction of the
             Purchaser‟s Representative. The laying of pipe and fixing of flow meter assembly shall be
             done as per the relevant code of practice for laying and fixing of joints for respective pipe
             material.
3.8.14       It is desirable and advantageous to prepare the assembly of flow meter and pipe fittings in
             advance, which shall be inserted at pre-selected locations in the system to minimize
             disturbance of water supplies and to ensure high degree of workmanship and fast
             installation.
3.8.15       All the flange fittings shall be installed with a proper rubber gasket for water tight joints.

3.9          General Specifications
3.9.1.       All the materials incorporated in the works shall be the most suitable for the duty concerned
             and shall be new, free from imperfections and selected for long and minimum maintains.
3.9.2.       Where not specified in Section VI of this Bid documents, Standard Specifications of
             UWSEIMP and CPWD specifications shall be followed. The aim is to implement work
             with best engineering practice.
3.9.3.       The objective of the specifications given in Section V of this Bid document is not to specify
             all the details pertaining to the design, drawing and selection of equipment or product. The
             equipment or product supplied shall be of height standard of quality and best engineering
             practice and shall comply with all currently applicable standards, regulations and codes.


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3.9.4.       Except as otherwise specified in this specification, the Indian / International Standards and
             Codes of Practice in their latest version shall be adhered to for the design, manufacturing,
             inspection, calibration, installation, field testing, packing, handling and transportation of
             product.
3.9.5.       Should any product be offered conforming to other standard, the equipment or products
             shall be equal to or superior to those specified and the documentary conformation shall be
             submitted for the prior approval of the Purchaser.
3.9.6        Bidder shall produce the in house calibration certificate for all the meter supplied to RMC
             and for 15mm to 40 mm consumer meters, minimum 05 meter shall be send to flow labs
             FCRI Kerala/NPL Delhi for testing out of each lot size of 500 meter, the sample will be
             selected by RMC. All Pipe materials & fittings duly inspected by DGS&D
             For the meter size 50mm – 500mm minimum 01 meter or 5% of supplied lot size
             (whichever is more) shall be tested from the Flow labs mentioned above.
3.9.7        In case of any one meter failed in test at approved lab, supplier need to send another sample
             from supplied lot with double the sample size as per clause-11. In case of adverse result, for
             the second time whole lot supplied will be rejected and the entire meters of that lot shall be
             replaced by supplier at his own cost.

3.10         Repair and Maintenance of meters during Warranty period
3.10.1       The cost of providing trouble free operation of the flow meters including
             Labour & spare parts and other such services incurred by the Supplier during 5 years
             Comprehensive Warranty period shall be borne the Supplier.
3.10.2       The warranty shall after installation & commissioning of all the flow meters.
             The warranty period shall be for 5 years after installation & commissioning of all the flow
             meters and successful completion of the work. The supplier shall keep all the flow meters
             in working condition during warranty period with specified accuracy level. Supplier will
             supply parts for the repair and no separate payment shall be admissible for any parts
             provided during warranty period.
3.10.3       The Supplier shall ensure trouble free operation of the flow meters during warranty period.
             The spare parts required to run the system smoothly during above period shall be made
             available at all the sites without a loss of time at the earliest.
3.10.4       During warranty period, Supplier shall arrange and install standby unit or replace or repair
             the flow meters at his cost.
3.10.5       During the warranty period, Supplier shall check all the flow meters monthly and submit
             the meter checking statement to RMC. The frequency of check shall not be longer than a
             month and he shall submit certificate for satisfactory meter working every month.
3.10.6       All the breakdown calls during warranty period shall be attended within 14 days of the
             communication. Upon failure of the supplier to comply with the requirement to replace/
             repair faulty or unserviceable flow meters promptly within 14 days, the Supplier shall be
             liable for compensation of Rs. 200/- per day per meter for Domestic meters and 1000/- per
             day per meter for Woltman type bulk meters, subject to a maximum of Rs. 2000/- per meter
             for Domestic meters and 10000/- per meter for Woltman type bulk meters.
3.10.7       The Supplier shall not sublet / subcontract any part of work without prior approval of
             Purchaser.
3.10.8       Supplier shall provide at his expenses all materials / spares / services necessary for
             rectifying / repairing of equipment during warranty period.
3.10.9        Additional points for warranty of Domestic & Wolman meters

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                i.     Any fitting or pipe piece required to be replaced (as damage by the contractor) to
                       make the fitting satisfactory for the repaired / replaced meter will have to be
                       provided by the Supplier at his cost. Transportations & other charges shall also be
                       borne by the contractor.
               ii.     The removed meters will be checked, repaired and tested expeditiously to maintain
                       a continuous flow of repaired and tested meters for replacement. The meter so
                       repaired will have accuracy as per ISO / IS which shall be witnessed by RMC
                       representative.
              iii.     All the material/ spares required for rectification of defective meters during
                       warranty period shall be supplied by the Supplier including testing & calibration of
                       the meter at his own cost.
3.11         General Requirement

3.11.1       The Supplier shall establish full co-ordination with the consumers and RMC and extend co-
             operation to complete work.
3.11.2       Supplier’s Liability and Insurance
             From commencement of work to completion of the work, the Supplier shall take full
             responsibility for the care and all necessary precaution to prevent loss or damage to work /
             property fully or partially and shall be liable for any damage or loss that may happen to the
             works/ property or any part thereof from any cause whatsoever and shall at his own cost
             repair and make good the same so that at complication, the works shall be in good order
             and condition and in conformity in every respect with requirements of the contract and
             instruction of RMC.
             The minimum amount of Third Party Liability insurance cover shall be Rs. 9,000000/-
             (Rupees Three Lac only) per occurrence or event, with the number of occurrences not less
             than four. The Supplier shall promptly notify the Purchaser of each claim made under such
             occurrence in order to maintain the number of covered occurrence at not less than four.


3.11.3       Records, Procedure and Reports
             A work order book shall be maintained by the Supplier at site/ workshop for Taking
             instruction from Purchaser or his representative. The Supplier shall maintain records
             pertaining to the quality of installation / erection work and inspection, testing, compliance
             with all technical requirements in respect of this entire works as described before. The
             Supplier shall submit such records to the Purchaser after the completion of any particular
             work before submitting the bill.
3.11.4       Personnel
             The Supplier shall depute sufficient staff to carry out the work efficiently and satisfactory.
             The Supplier shall undertake to comply with applicable legislation and the code of labour
             law on matters of health, hygiene and shall assume responsibility for works required in the
             event of any change in applicable regulations. The Supplier shall provide all necessary
             superintendence during the execution of works. The Supplier‟s staff shall include adequate
             and competent persons with proven suitable, previous experience on similar contracts to
             supervise the works and sufficient skilled, semi-skilled not remove any representative or
             skilled lobour from the site without prior approval of the of the Supplier‟s obligations of the
             Purchaser‟s Representative for the proper fulfilling of the Supplier‟s obligations under the
             contract. The supplier or a competent and authorized agent or representative approved in
             writing by RMC on the basic of qualification and experience to be furnished by the
             Supplier, whose approval may at any time be withdrawn, is to constantly on the works and
             shall give his whole time to the superintendence of the works.

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3.11.5       Purchaser’s Drawing
             The drawings listed in the Tender document are Purchaser‟s drawing and are provided by
             the Purchaser as a guideline of the specification and work. All data and information
             furnished in the drawings by the Purchaser is given in good faith but the Purchaser does not
             accept the responsibility for the completeness and accuracy thereof. The some shall be
             verified by the Supplier promptly pointing out errors or discrepancies thereof to the
             Purchaser.
3.11.6       Bidder’s Drawing
             All drawings by the Supplier shall be on standard size sheets, prepared on computer with
             Auto CAD (latest edition) and shall show particulars in a title block located in the lower
             right hand corner, in addition to the name of Supplier and equipment manufacture, date,
             scale, drawing, revision number (R0 for drawings submitted initially, R1, R2 etc. for
             drawing submitted subsequently).
             A blank space shall be provided for the Purchaser‟s approval stamp and provision shall be
             made for detail of revisions to be recorded.
             All drawings submitted by the Supplier shall use English language. All drawings shall be
             clearly and fully cross-referenced to the other drawings as relevant.
             The following drawing/ documents shall be submitted by the Supplier for approval by the
             Purchaser‟s Representatives
               a. Date sheet indicating detailed technical particulars for all the equipment supplied.
               b. The complete bills of material indicating make, model no., type, quantity, etc.
               c. Manufacturer‟s catalog for all the supplied equipment.
               d. Detailed installation procedure & drawing for all the equipment.
               e. Operation and maintenance manuals of all equipment supplied.
               f. Quality assurance procedure for all equipment supplied.
               g. Test certificate for wet calibration test for accuracy and repeatability of the flow
                  meter and hydraulic test certificate for the flow tube.
               h. Type test certificates for all the equipment supplied.

3.11.7       Public Authorities
               The Supplier shall comply with all rules & regulations, bye laws and directives given
               from time to time by any local or public authority in connection with this work and shall
               himself pay fees or charges which are leviable on him without any extra cost to the RMC.


3.11.8       Safely
               The Supplier shall be responsible for safely of the materials supplied and kept in joint
               custody of the Purchaser and the Supplier till completion of contract. The Supplier shall
               at his own expenses arrange for the safely of his labor / supervisor staff employed by him
               directly or indirectly for performing the work, as per statutory requirement. The Supplier
               shall report any accident or unusual occurrence with the work at site that take place to
               RMC notice immediately with the action, which he might have taken.


3.11.9       Acquaintance with Site and Work Conditions
               The Bidder shall study the site and general conditions in respect of approaches, laborers,
               climate and the data included in the tender documents and get it verified with actual
               inspections of the site, before submitting his Bid. In case of doubt about any item or data
               included in these specifications the same shall be got. Clarified in pre-bid meeting. Once

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               the Bid is accepted, it shall be concluded that the Bidder has verified and made himself
               conversant with all the details required for completing the work as per the stipulated
               conditions and specifications included in this tender document.


3.11.10      Store Shed, Meter Repairs Shop, Office etc.
               The Supplier shall make necessary arrangement at his own cost for store shed, meter
               repairs shop, meter test bench, office, etc.


4.             TRAINING OF OPERATION PERSONNEL
               All personnel designated by the Purchaser to be responsible for the operation,
               maintenance, reading and repair of the metering system shall be provided with practical
               training in the use maintenance of the meter in Raipur. For this purpose, the supplier shall
               provide a training program for the Purchaser‟s Personal during implementation period of
               9 months. The supplier shall intimate details of his proposed training, the facilities
               required and the training personnel to be provided. All the cost involved in the training
               program shall be borne by the supplier.


5.             MAINTENANCE FOR 5 YEARS WITH GUARANTEE
               i)         On receipt of the complaint, the representative of the firms should go to the side
                          of work with all spares, tested meter and remove the Defective meter and replace
                          the same with tested working meter.
               ii)        The defective meter should be removed and New tested meter should be installed
                          immediately within 3 days after intimation by RMC. The bidder may take
                          defective meters to his work place to rectify the defect and kept duly calibrated
                          for subsequent use.
               iii)       Complaints regarding abnormal/improper reading will also be treated as
                          defective meters. The bidder has to arrange for the same with good meter. If the
                          factory seal of the company is tampered then the signature of the department
                          personal and the consumer should be obtained on the complaint sheet.
               iv)        The firm must establish a local office with telephone for receipt of complaints for
                          removing/repairs of meters, workman should be arranged by the firm only. Bills
                          should be submitted monthly furnishing details of the defective meters attended.
                          The firm should submit the computerized statement of Replacement of meters for
                          analysis. In this regard the details of the Meters attended every month should be
                          submitted along with the bill Raised for malignance of meter in the format to be
                          issued by the Executive Engineer, (WW), Raipur


6.             DRAWINGS
               The purpose of drawing is to specify location, dimensions, materials to be used, stages of
               manufacturing and other characteristics of the Goods and Related Services.
               A schematic drawing of the typical flow meter installation is given. The Supplier shall
               provide drawings of the Goods/ Equipment and the working drawings for approval of the
               Purchaser during Contract execution.




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                RAIPUR MUNICIPAL CORPORATION




                                 Bid Document For
     Supply, Installation, Testing, Commissioning of Consumer Water Meters,
        training and 5years Maintenance in Municipal Corporation Raipur




                                                Section VII
                                       General Condition of Contract




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                                  CONDITIONS OF CONTRACT

Clause 1 - SECURITY DEPOSIT -: The person whose tender may be accepted (hereinafter
called the contractor which expression shall unless excluded by or repugnant to the context
include his heirs executers, administrators representatives and assigns) shall permit Corporation at
the time of making any payments to him for the value of work done under the contract to deduct
the security deposit as under.

The Security Deposit to be taken for the due performance of the contract under the terms &
conditions printed on the tender form will be the earnest money plus a deduction of 5 percent
from the payment made in the running bills, till the two together amount to 5 percent of the cost
of work put to tender or 5 percent of the cost of the works executed when the same exceeds the
cost of work put to tender

Clause 2 - COMPENSATION FOR DELAY -:
The time allowed for carrying out the work, as entered in the tender form, shall be strictly
observed by the contractor and shall be deemed to be the essence of the contract and shall be
reckoned from the fifteenth day after the date on which the order to commence the work is issued
to the contractor, for a work where completion is up to 6 months

For works, for which the completion period is beyond six months: -
The period will be reckoned from the thirtieth day after the date on which the order to
commence the work is issued to contractor .The work shall throughout the stipulated period of
contract be proceeded with all due diligence, keeping in view that time is the essence of the
contract.

The contractor shall be bound in all cases, in which the time allowed for any work exceeds one
month, to complete 1/8th of the whole work before 1/4th of the whole time allowed under the
contract has elapsed, 3/8th of the work before 1/2 of such time has elapsed and 3/4th of the work
before 3/4th of such time has elapsed. In the event of the contractor failing to comply with the
above conditions, the Executive Engineer shall levy on the contractor, as compensation an
amount equal to: 0.5% (zero point five percent) of the value of work (contract sum) for each
week of delay, provided that the total amount of compensation under the provision of the clause
shall be limited to 6% (six percent) of the value of work. (Contract sum)

Provided further that if the contractor fails to achieve 30% (thirty percent) progress in half (1/2)
of original or validly extended period of time (reference clause 5 below) the contract shall stand
terminated after due notice to the contractor and his contract finallised, with earnest money and
or security deposit forfeited and levy of further compensation at the rate of 10% of the balance
amount of contract left incomplete, either from the bill, and or from available
security/performance guarantee or shall be recovered as "Arrears of land revenue".

The decision of the Commissioner in the matter of grant of extension of time only (reference
clause 5 below) shall be final, binding and conclusive. But he has no right to change either the
rate of compensation or reduce and or condone the period of delay- once such an order is passed
by him (on each extension application of the contractor). It shall not be open for a revision.

Where the Engineer-in-Charge decides that the contractor is liable to pay compensation for not
giving proportionate progress under this clause and the compensation is recommended during the
intermediate period, such compensation shall be kept in deposit and shall be refunded if the
contractor subsequently makes up the progress for the lost time, within the period of contract
including extension granted, if any. failing which the compensation amount shall be forfeited in
favour of the Municipal Corporation.

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Clause 3 -: Action when the work is left incomplete abandoned or delayed beyond the time
limit permitted by the Commissioner: -

(i) The Commissioner may terminate the contract if the contractor causes a fundamental
    breach of the contract.

(ii) Fundamental breach of contract shall include, but not be limited to, the following: -

      (a) The contractor stops work for four weeks, when no stoppage of work is shown on the
          current program or the stoppage has not been authorized by the Commissioner.
      (b) The Commissioner gives notice that failure to correct a particular defect is a
          fundamental breach of contract and the contractor fails to correct it within reasonable
          period of time determined by the Commissioner in the said notice.
      (c) The contractor has delayed the completion of work by the number of weeks [12
          (Twelve) weeks] for which the maximum amount of compensation of 6% of contract
          sum is exhausted.
      (d) If the contractor has not completed at least thirty percent of the value of construction
          work required to be completed in half of the completion period (Including validly
          extended period if any).
      (e) If the contractor fails to appoint the technical staff and if appointed do not function
          properly for 4 weeks even after due written notice by the Commissioner.
      (f) If he violates labour laws.
      (g) *If the Contractor fails to set up field laboratory with appropriate equipments, with 30
          day from the reckoned date"(* applicable for each contract valued more than Rupees 3
          crores).
      (h) Any other deficiency which goes to the root of the contract Performance


(iii) If the contract is terminated, the contractor shall stop work immediately, make the site safe
     and secure and leave the site as soon as reasonably possible.

(iv) The Executive Engineer shall cause recording and checking of measurements of all items
     of work done (taking in to account quality and quantity of items actually executed) and
     prepare the final bill after adjusting all pervious outstanding dues. Such recording of
     measurements shall be done after due notice regarding time and date of recording
     measurement and directing the contractor to either remain present himself or his
     authorised representative so as to satisfy himself that the recording of measurement is just
     and proper. Failure on his parts either to attend and or refusing to acknowledge the
     measurement so recorded in the department measurement book, shall be at his sole risk
     and responsibility.

(v)     In addition to the provision contained in clause 2 above the Commissioner shall forfeit the
       earnest money and or security deposit and recover/deduct/adjust a compensation of 10%
       (ten percent) of the balance value of work left in complete either from the bill, and or from
       available security/performance guarantee or shall be recovered as "Arrears of land revenue"



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   Power to take possession of or require removal of Materials Tools and Plants or sale of
                                  Contractor‟s Plants etc.: -

Clause 4: In any case in which any of the powers, conferred upon the Commissioner by clause -
3 hereof shall have become exercisable and the same shall not be exercised, the non-exercise
thereof shall not constitute a waiver of any of the conditions hereof and such powers shall
notwithstanding be exercisable in the event of any future case of default by the contractor for
which by any clause or clauses hereof he is declared liable to pay compensation shall remain
unaffected. In the event of the Commissioner putting in force either of the power clause 3 vested
in him under the preceding clause he may, if he so desires, take possession of all or any tools,
plant materials, and stores in or upon the works, or the site thereof or belonging to the contractor
or procured by him and intended to be used for the execution of the work or any part thereof
paying or allowing for the same in account at the contract rates, or in case of these not being
applicable, at current market rates to be certified by Commissioner, whose certificate thereof shall
be final; otherwise the Commissioner may by notice in writing to the contractor or his clerk of the
works foreman or authorised agent require him to remove such tools plant, materials or stores
from the premises (within a time to be specified in such notice) and in the event of the contractor
failing to comply with any such requisition, the Commissioner may remove them at the
contractors expense sell them by auction or private sale on account of the contractor & at his risk
in all respects and the certificate of the Commissioner as to the expense of any such removal and
the amount of the proceeds and expense of any such sale shall be final and conclusive against the
contractor.

                                             EXTENSION OF TIME:
Clause 5

5.1 - If the contractor shall desire an extension of time for completion of work on the ground of
his having been "UNAVOIDABLY" hindered in its execution or on any other ground, he must
apply giving all and complete details of each of such hindrances or other causes in writing, to the
Commissioner positively within 15 days of occurrence of such hindrance(s) and seek specific
extension of time        (period from…………….to………………..                      ). If in the opinion of
Commissioner, such reasonable grounds are shown, the Commissioner shall himself grant
extension of time, if the extension of time sought by the contractor is for one month or 10% (ten
percent) of the stipulated period of completion, whichever is more. If the extension of time sought
is more than above period mentioned, then the Commissioner shall refer the case to the Chief
Engineer with his recommendation and only after his decision in this regard, the Commissioner
shall sanction extension of such time as decided by the Chief Engineer.

      Once the Commissioner has decided the case of extension of time with reference to the
particular application of the contractor, it will not be competent for them to review/change such a
decision later on. However, the Chief Engineer and the Commissioner shall give the contractor
an opportunity to be heard (orally and or in writing), before taking any final decision either of
granting extension of time or permitting the contractor to complete the work by the delayed date
(under clause 2 of the contact) or before refusing both.
        Provided further where the Commissioner has recommended grant of extension of
particular time under clause 5.1 of the contract or has refused to recommend extension of time
but has recommended permitting the contractor for delayed completion, (clause 2) the contractor
shall continue with the work till the final decision by Commissioner.
        Failure on the part of the contractor for not applying extension of time even within 30
days of the cause of such an hindrance, it shall be deemed that the contractor does not desire
extension of time and that he has "Waived" his right if any, to claim extension of time.
         Once the Commissioner has heard (oral and or in writing) the contractor on this subject

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matter of extension of time and if Commissioner fails to communicate his decision within a
period of 30 days of such hearing, it shall be deemed that the contractor has been granted
extension of time for the period as applied by him.

5.2  Incentive bonus: -Not withstanding the provision contained in clause 5.1 above, if the
   contractor does not desire "Extension of Time" AND "WAIVES" his right to claim extension
   of time and yet - complete the contract (Excluding maintenance period if any) before the
   original time allowed for completion (as mentioned in the N.I.T or Agreement form "A") then
   and then only the contractor shall be entitled to and shall be paid "INCENTIVE BONUS".
   The Incentive Bonus shall be paid to the contractor at the rate of 0.25% (zero point two five
   percent) of the contract price per week of early completion subject to a maximum of 5% (five
   percent) of the contract price. Part of the week if more than 3 days shall be deemed to be one
   full week.
Note: - The contractor has to give an undertaking in writing that he has "WAIVED" all his
        RIGHT to claim/demand extension of time


5.3     Compensation Events :-

          The following mutually agreed Compensation Events unless they are caused by the
          contractor would be applicable;
          (a)     The Commissioner does not give access to a part of the site
          (b)     The Commissioner modifies the schedule of other contractor in a way, which
                  affects the work of the contractor under the contract.
          (c)     The Commissioner orders a delay or does not issue drawings, specification or
                  instructions /decisions/approval required for execution of works on time.
          (d)     The Commissioner instructs the contractor to uncover or to carry out additional
                  tests upon work, which is then found to have no defects.

          (e)      The Commissioner gives an instruction for additional work required for safety or
                   other reasons.
          (f)      The advance payment and or payment of running bills (complete in all respect )
                   are delayed.
          (g)      The Commissioner unreasonably delays issuing a Certificate of Completion
          (h)      Other compensation events mentioned in contract if any


FINAL CERTIFICATE
Clause 6 - On completion of the work the contractor shall be furnished with a certificate by the
Sub – Divisional Officer / Executive Engineer (hereinafter called the Engineer-in-charge) of such
completion in the form appended at the end, but no such certificate shall be given, nor shall the
work be considered to be complete until the contractor shall have removed from the premises on
which the works shall be executed, all scaffolding surplus materials and rubbish, and cleaned off
the dirt from all wood-work, doors windows walls, floors or other parts of any building in upon or
about which the work is to be executed or of which he may have had possession for the purpose
of the execution there of nor until the work; shall have been measured by the Engineer-in-charge
whose measurements shall be binding and conclusive against the contractor. If the contractor
shall fail to comply with the requirements of this clause as to removal of scaffolding surplus
materials and rubbish and cleaning of dirt on or before the date fixed for the completion of the
work, the Engineer-in-charge may, at the expense of the contractor remove such scaffolding,
surplus materials and rubbish and dispose of the same as he thinks fit and clean off such dirt as
aforesaid and the contractor shall forthwith pay the amount of all expenses so incurred, and shall
have no claim in respect of any such scaffolding or surplus materials as aforesaid, except for any
sum actually realised by the sale thereof.
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     PAYMENT ON INTERMEDIATE CERTIFICATE TO BE REGARDED AS
ADVANCES:

Clause 7 - No payments shall ordinarily be made for work estimated to cost less then Rs. 1,000/-
(Rs. One Thousand) till after the whole of the works shall have been completed and certificate of
completion given but if intermediate payment during the course of execution of works is
considered desirable in the interest of works, the contractor may be paid at the discretion of the
Engineer -in -charge But in the case of works estimated to cost more then rupees one thousand,
the contractor shall on submitting the bill therefore be entitled to receive a monthly payment
proportionate to the part thereof then approved and passed by the Engineer - in -charge whose
certificate of such approval and passing of the sum so payable shall be final and conclusive
against the contractor. But all such intermediate payments shall be regarded as payments by way
of advance against the final payment for works actually done and completed and shall not
preclude the requiring of bad unsound and imperfect or unskillful work to be removed and taken
away and reconstructed or erected or be considered as an admission of the due performance of the
contract or any such part thereof, in any respect, or the accruing of any claim, nor shall it
conclude determine, or affect in any way the powers of the Engineer -in-charge under these
conditions or any of them as to the final settlement and adjustment of the accounts or otherwise or
in any other way vary or affect the contract. The final bill shall be submitted by the contractor
within one month of the date fixed for completion of the work, otherwise the Engineer -in-
charge‟s certificate of the measurement and of the total amount payable for work accordingly
shall be final and binding on all parties.


Bills to be submitted monthly:

Clause 8 -
         "A bill shall be submitted by the contractor by 15th day of each month for all works
executed by him till the end of previous month less the gross amount received by him till the last
previous month. This bill must be supported by records of detail measurement of quantities of all
executed items of work along with true copies of record and result of all tests conducted in the
previous month (date wise). The Executive Engineer shall take or cause to be taken the requisite
measurement for purpose of having the same verified/checked by the sub Engineer and
Commissioner concern for quantity, quality and specification and examining all the "test results"
and record the same in the Departmental measurement, book. Based on above record
measurement bill shall be corrected /prepared afresh. The contractor shall sign the measurement
and the bill. by 25 th day of the month subject to availability of the funds
        If the contractor fails to submit, the bill on or before the day prescribed, the
Commissioner after waiting for another 15 days shall depute a subordinate to measure the said
work in the presence of contractor and or his authorized Engineer/Representative, whose counter
signature to the measurement recorded with quantity and quality remark will be sufficient proof
for acceptance of the same and shall be binding on the contractor.

All such running bill payments are by way of "Advances" and shall be subject to final adjustment.




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BILLS TO BE ON PRINTED FORMS:

Clause 9 -The contractor shall submit all bills on printed forms to be had on application at the
office of the Engineer – in – charge, and the charges in the bills shall always be entered at the
rates specified in the tender or in the case of any extra work ordered in pursuance of these
conditions, and not mentioned or provided for in the tender at the rates hereinafter provided for
such work.

The deduction or addition as the case may be of the percentage will be calculated on the amount
of the bill for the work done, after deducting the cost of materials supplied departmentally at rates
specified in the agreement.

RECEIPTS TO BE SIGNED BY PARTNERS OF PERSONS HAVING AUTHORITY TO
DO SO:

Clause 10 - Receipts for payments made on account of a work when executed by a firm must also
be signed by the several partners, except where the contractors are described in their tender as a
firm in which case the receipt must be signed in the name of-the firm by one of the partners, or by
some other person having authority to give effectual receipt for the firm.

ADVANCES TO CONTRACTORS:
Clause 11(A)
        The provision for advances in clause 11 A( i ) and ( ii ) will apply to contract above
Rs. one crore only
(i) Mobilization advance: - Mobilization advance up to 5 % (Five percent) of the contract value
shall be given if requested by the contractor with in one month of the date of order to commence
the work. In such a case the contractor shall furnish Bank Guarantee from schedule bank for the
equal amount in favour of the Commissioner before sanction and release of the advance. This
advance shall be Interest free. This 5% (Five percent) advance shall be given in the two stages
    Stage -1: - 2%(Two percent) of the contract value payable after signing of the agreement
    Stage-2: - 3%(Three percent) of the contract value payable on receipt of the certificate from
    the contractor that he has established complete central and field testing laboratories and has
    engaged workers/technicians and have brought requisite plants and machineries at work site,
    the work is physically started and only after construction programme is submitted by the
    contractor and is duly approved by the Commissioner
    Commissioner shall sanction the mobilization advance

     (ii) Advance on plant and machinery: -
          Advance up to 5%(five percent) of the contract value shall be given, if requested by the
     contractor, only for the new plant and machineries required for the work and brought to the
     site by the contractor .In such a case the contractor shall furnish Bank Guarantee from
     schedule bank for the equal amount in favour of the Commissioner before sanction and
     release of the advance. The advance shall be limited to 90% (ninety percent) of the price of
     such new plant and machineries. This advance shall be interest free.
    This 5% (Five percent) advance shall be given in the two stages
     Stage -1: - 2%(Two percent) of the contract value after plant and machinery has arrived at
     the site
     Stage-2: - 3%(Three percent) of the contract value payable after installation of such plant &
     machinery etc.
              This advance shall be made against hypothecation of plants and machineries in
     favour of the Commissioner.

          Sanctioning authority for the this advance shall be Commissioner.


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          (a)       The contractor shall not remove these plants and machineries from the work site
                    without prior written permission from the Commissioner.
            (b)    The contractor shall submit an affidavit along with the application that he has not
                    received or applied for advance against plant and machineries for which the
                    advance is applied, in any other agreement/office/institution
          (c)       The contractor shall indemnity the Corporation regarding any Claim(s) or
                    damage(s) or compensation, on any account whatsoever. Payment of all such
                    claims, damages compensation, etc. shall be the sole liability of the Contractor.
          (d)       Commissioner shall sanction plant and Machinaery advance(s).

(iii)     Recovery of advances: -

         Recovery of above advances (mobilization, plant and machineries) will start when
15(fifteen)% of the work is executed and recovery of total advance should be completed by the
time 80(eighty) % of the original contract work is executed or when 75% (seventy five percent)
of stipulated or validly extended period is over; whichever is earlier.


Clause 11-(B) - Advances to contractor are as a rule prohibited, and every endeavor should be
made to maintain a system, under which no payments are made except for work actually done.
Exceptions are, however permitted in the following cases: -

Cases in which a contractor whose contract is for finished work, requires an advance on the
security of materials brought to sites, Commissioner may in such cases sanction advances up to
an amount not exceeding 75% of the value of material but 90% in the case of steel (as assessed by
the Engineer-in-charge) provided that the rate allowed in no case is more than the rate payable for
the finished item as stipulated in the contract of such materials, provided that they are of
imperishable nature and that a formal agreement is drawn up with the contractor under which
Municipal Corporation secures a lien on the materials and is safeguarded against losses due to the
contractor postponing the execution of the work or to the shortage or misuse of the materials, and
against the expense entitled for their proper watch and safe custody.


Payment of such advances should be made only on the certificate of an officer not below the rank
of Sub-Divisional Officer, that the quantities of materials upon which the advances are made have
actually been brought to site, that the contractor has not previously received any advance on that
security and that all the materials are required by the contractor for use on items of work for
which rates for finished work have been agreed upon. Recoveries of advances so made should not
be postponed until the whole of the work entrusted to the contractor is completed. They should be
made from his bills for work done as the materials are used the necessary deductions being made
whenever the item of work in which they are used are billed for.

Before granting the above-secured advance the contractor shall sign the prescribed Indenture
Bond in the prescribed form.


Escalation

Clause 12: The contractor shall execute the whole and every part of work in the most substantial
and workman like manner, and both as regards materials and otherwise in every respect in strict
accordance with the specifications. The contractor shall also conform exactly fully and faithfully
to the designs, drawings and instructions in writing relating to the work signed by the Engineer –
in – charge and lodged in his office and to which the contractor shall be entitled to have access at
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such office or on the site of the work for the purpose of inspection during office hours and the
contractor shall if he so requires be entitled at his own expense to take or cause to be made copies
of the specifications, and of all such designs, drawings and instructions as aforesaid.

MORTH/IRC specifications for road and bridges, specifications for rural roads and other I.R.C.
publications and their manual, latest CPWD specifications/I.S.I. codes for buildings or special
specifications whenever enclosed separately shall apply in the case of any variance the following
order of precedence shall prevail: -

1.        Specifications as per NIT.

2.        Specifications as per S.O.R.

3      MORTH/IRC specifications for road and bridges, specifications for rural roads and other
       I.R.C.       Publications and their manual, latest CPWD specifications/I.S.I. codes for
       buildings or special specifications whenever enclosed separately

4      Mode of measurements for building shall be as provided in the S.O.R. applicable to the
contract. Where such mode of measurement is not specified in the S.O.R. it shall be done as per
l.S.l. Code of building measurement. However if any mode of measurement is specifically
mentioned in the N.l.T. the same will get precedence over all the above.

Clause 12 -A: In respect of all bearings, hinges or similar part intended for use in the
superstructure of any bridge, the contractor shall, whenever required, in the course of
manufacture, arrange and afford all facilities for the purpose of inspection and test of all or any of
the part and the material used therein to any officer of the Directorate of inspection of the
Ministry of works production and supply of the Government of India and such bearings, hinges or
similar parts shall not be used in the superstructure of any bridge except on production of a
certificate of acceptance thereof from the Directorate of inspection . All inspection charges will
be payable by the contractors. (This clause may be struck off if the tender is not for bridgework).

"Additions, Alterations in Specifications and Designs"

Clause 13 - The Commissioner shall have power-BUT WITHIN THE SCOPE OF TENDERED
WORK(Tendered for) to make any alteration in, omissions from, addition to or substitution for,
the original specification, drawing, designs, instructions, that may appear to him to be necessary
or advisable during the progress of the work, and the contractor shall be bound to carry out the
work in accordance-with any instructions which may be given to him, signed by the
Commissioner and such alterations, omissions, additions or substitutions shall not invalidate the
contract and any altered, additional or substituted work which the contractor may be directed to
do in the manner above specified as part of the work shall be carried out by the contractor on the
same conditions, in all respects on which he agreed to do the main work, subject to the following
proviso-

        Rates for items of contract involving increase in quantity during execution and rate for
items not provided in contract :- (Reference Annexure "E"(schedule of quantities)
        The rates for such additional, altered or substituted work shall be worked out in
accordance with the following provisions.
(A)     Rates for Items of Contract involving increase in the quantity during execution.

               (a) In the case of such item(s) for which the actual quantities exceed the quantities
                   shown in Annexure E of the tender document by more that 10% (Ten percent)
                   the quantity in excess of 10%(ten percent) will be paid at the estimated rate of
                   the item(s) on the date or below as the case may be to the total cost of work as
                   per Annexure E at the estimated rates.
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(B)        Rates for altered and substituted items:-

           If the rates for altered or substituted works are not specifically provided in the contract,
           the rates will be derived from the rates of similar type and class of works as are specified
           in the contract for the work, Such rates shall be derived and determined by the
           Commissioner.

                (b) Rates for extra items.:-
                    The rates for such items which can not be determined as per clause(a) and (b) of
                    "A" above shall be worked out from rates of similar items in the departmental
                    schedule of rates in force on the date of invitation of tender after adding or
                    subtracting the overall percentage of accepted tender above or below as the case
                    may be to the total cost of work as per Annexure E at the estimated rates. Such
                    rates shall be determined by the Commissioner.

          (c)        Rates for such items which can not be determined in the above manner(A and B)
                     shall be determined by the Commissioner on the basis of prevailing market rates
                     to include prime cost of material and labour charges(inclusive) of hourly use
                     rates of machinery and equipment as determined by the department; plus 25%
                     (twenty five percent) extra to cover the sundries, overhead charges and profit etc.
                     of the contract.

Note 1:-             There shall be no change in the accepted rate of any item, if the quantity of that
                     item is less than the quantities mentioned in the "Bill of Quantity"(Annexure-E).

Note2:-(a)           Commissioner shall have powers to permit execution of and payment of
                     additional quantities to the extent of ten percent of the quantities proved in the
                     schedule of individual items as per Annexure -E.
          (b)        Prior sanction in writing of the Commissioner shall be necessary of execution
                     and payment for additional quantities more than ten percent but up to 25%
                     individual items, in case of work for which technical sanction has been accorded
                     by S.E. or E.E.
          (c)        Prior sanction in writing of the Commissioner shall be necessary for execution
                     and payment for additional quantities more than ten percent and up to 25% of
                     individual items, in case of work for which technical sanction has been accorded
                     by the super intending Engineer.
          (d)        Engineer-in-charge shall have no powers to determines the rates for extra items.
                     Commissioner shall have powers to determines the rates for extra items where
                     rates are required to be determined subject to the condition that total amount of
                     work in respect to such extra items shall not exceed 10% (ten percent) of the
                     amount of tender as sanctioned by the competent authority.
          (e)        Commissioner shall have powers of determining rates of extra items when rates
                     are required to be determined subject to the condition that the total amount of
                     work in respect of such extra items shall not exceed 30% of the amount of tender
                     as sanctioned by the competent authority.

Note 3:-             On no Circumstances the contractor shall suspend the work on the plea of non
                     settlement of rates of items falling under this clause.
Note 4:-             Due to all the above addition, alteration variation, extra items the total value of
                     contract shall be limited up to 10% (Ten percent) increase of the amount of
                     administrative of approval. Any increase beyond this 10% percent (Ten percent)
                     of total value shall require "PRIOR Revised Administrative Approval" from the
                     Corporation.
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Note 5:-             Govt. shall have full powers.


Extension of time in consequence of variations
The time for the completion of work shall be extended in proportion of the variation of the work
bear to the original contract work and certificate of Engineer-in-Charge shall be conclusive as to
such proportion.

NO CLAIM TO ANY PAYMENT OR COMPENSATION FOR ALTERATION IN OR
RESTRICTION OF WORKS:

Clause 14 - If at any time after the execution of the contract documents, the Engineer–in–charge
shall for any reason whatsoever require the whole or any part of the work as specified in the
tender to be stopped for any period or shall not require the whole or part of the work to be carried
out at all or to be carried out by the contractor he shall give notice in writing of the fact to the
contractor who shall there upon suspend or stop the work totally or partially, as the case may be.
          If any such case, except as provided hereunder, the contractor shall have no claim to any
payment or compensation what so ever on account of any profit or advantage which he might
have derived from the execution of the work in full, but which he did not so derive in
consequence of the full amount of the work not having been carried out, or on account of any loss
that he may be put to on account of materials purchased or for unemployment of labour recruited
by him. He shall not also have any claim for compensation by reason of any alteration having
been made in the original specifications, drawing, designs and instructions, which may involve
any curtailment of the work as originally contemplated. Where, however, materials have already
been purchased or agreed to be purchased by the contractor shall be paid for such materials at the
rates determined by the Engineer-in-charge, provided they are not in excess of requirement and of
approved quality and / or shall be compensated for the loss, if any that he may be put to, in
respect of materials agreed to be purchased by him, the amount of such compensation to be
determined by the Engineer-in-charge whose decision shall be final. If the contractor suffers any
loss on account of his having to pay labour charges during the period during which the stoppage
of work has been ordered under this clause, the contractor shall, on application be entitled to such
compensation on account of labour charges as the Engineer – in - charge, whose decision shall be
final, may consider reasonable provided that the contractor shall not be entitled to any
compensation on account of labour charges, if in the opinion of the Engineer – in – charge, the
labour could have been employed by the contractor else where for the whole or part of the period
during which the stoppage of the work has been ordered as aforesaid.

If the total duration of suspension of the work is more than the six months, then this suspension of
the work will be considered as permanent stoppage of the work, and the contractor can determine
the contract, if he so desires.


ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK:

Clause 15 - If at any time before the security deposit is refunded to the contractor, it shall appear
to the Engineer – in – charge or his subordinate in charge of the work, that any work has been
executed with unsound, imperfect or unskillful workmanship or with material of inferior quality
or that any materials or articles provided by him for the execution of the work are unsound, or of
a quality inferior to that contracted for, or are otherwise not in accordance with the contract, it
shall be lawful for the Engineer – in – charge to intimate this fact in writing to the contractor and
then notwithstanding the fad that the work, materials or articles complained of may have been
Inadvertently passed, certified and paid for contractor shall be bound forthwith to rectify, or
remove and reconstruct the work so specified in whole or in part, as the case may require, or if so
required, shall remove the materials or articles so specified and provide other proper and suitable

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materials or articles at his own proper charge and cost, and in the event of his failing to do so with
in a period to be specified by the Engineer – in – charge in the written intimation aforesaid ,the
contractor shall be liable to pay compensation at the rate of one percent on the amount of contract
put to tender every day not exceeding ten says, during which the failure so, continues and in the
case of any such failure the Engineer – in – charge may rectify or remove and, re-execute the
work or remove and replace the materials or articles complained of as the case may be at the risk
and expense in all respects of the contractor. Should the Engineer-in-charge consider that any
such inferior work or materials as described above may be accepted or made use of it shall be
within his discretion to accept to the same at such reduced rates as he may fix therefore

WORK TO BE OPEN FOR INSPECTION-CONTRACTOR OR RESPONSIBLE AGENT
TO BE PRESENT:

Clause 16-All work under or in course of execution or executed in pursuance of the contract shall
at all time be open to the inspection and supervision of the Engineer-in-Charge and his
subordinates and the contractor shall at all time during the usual working hours, and at all other
times at which reasonable notice of the intention of the Engineer-in-charge or his subordinate to
visit the work shall have been given to the contractor, either himself be present to receive orders
and instruction or have a responsible agent duly accredited in writing present for that purpose.
Orders given to the contractor‟s agent shall be considered to have the same force as if they had
been given to the contractor himself.

NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP:
Clause 17 - The contractor shall give not less than five days notice in writing to the Engineer – in
– charge or his subordinate in charge of the work before covering tip or otherwise placing beyond
the reach of measurement any work in order that the same may be measured, and correct
dimensions thereof be taken before the same is so covered up or placed beyond the reach of
measurement, any work without the consent in writing of the Engineer-in charge or his
subordinate in charge of the work and if any work shall be covered up or placed beyond the reach
of measurement with out such notice having been given or consent obtained, the same shall be
uncovered at the contractors expenses, or in default thereof, no payment or allowance shall be
made for such work or the materials with which the same was executed.


CONTRACTOR LIABLE FOR DAMAGE DONE AND FOR IMPERFECTIONS AFTER
CERTIFICATE OF COMPLETION

Clause18- If the contractor or his work people or servants shall break, deface injure or destroy
any part of building in which they may be working or any building, road, road curbs, fences,
enclosures, water pipes, cables drains, electric or telephone posts or Wires trees grass or grassland
or cultivated ground continuous to the premises on which the work or any part of it is being
executed, or if any damage shall happen to the work while in progress, from any cause whatever,
or any imperfections become apparent ,the contractor shall make good the same at his own
expense or in default, the Engineer – in – charge may cause the same to be made good by other
workmen and deduct the expense of which certificate of the Engineer-in-charge shall be final)
from any sums that may be then or at any time thereafter, may become due to the contractor or
from his security deposits, or the proceeds of sale thereof or of a sufficient portion thereof.

The security deposit of the contractor to the extent of 50% shall be refunded on his getting the
completion certificate, provided that all the recoveries outstanding against him are realised.
Balance 50% of the amount shall be refunded after four months of completion of work or final
bill paid which ever is earlier



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CONTRACTOR TO SUPPLY PLANT, LADDERS, SCAFFOLDING, ETC.:
Clause 19 - The contractor shall supply at his own cost materials (except such special materials if
any, as may in accordance with the contractor be supplied from the Engineer – in – charge‟s
Stores) plants, tool, appliances, implements, ladders, cordage, tackle, Scaffolding and temporary
work requisite for the proper execution the work whether original, or altered or substituted, and
whether included in the specification or other documents forming part of the contractor referred
to in these condition or not or which may be necessary for the purpose of satisfying or complying
with the requirement of the Engineer – in – charge as to any matter as to which under these
conditions he is entitled to be satisfied, or which he is entitled to require together with carriage
there for to and from the work . The contractor shall also supply without charge requisite number
of persons with the means and materials necessary for the purpose of setting out works, and
counting, weighing& assisting in the measurement or examination at any time and from time to
time of the work, or materials. Failing his so doing the same may be provided by the Engineer -in
charge at the expenses of the contractor and the expenses may be deducted from any money due
to the contractor under the contract, or from his security deposit or the proceeds of sale thereof, or
of a sufficient portion thereof.
Contractor is liable for damages arising from non-provision of lights fencing etc. The
contractor shall also provide at his own cost except when the contract specifically provides
otherwise and except for payments due under clause all necessary fencing and lights required to
protect the public from accident and shall be bound to bear the expenses of defence of every suit,
action or proceedings at law that may be brought by any person for injury sustained owing to
neglect of the above precautions & to pay any damage and costs which may be awarded in any
such suit, action or proceedings to any such person or which may with the consent of the
contractor be paid to compromise any claim by any such person.


COMPENSATION UNDER SECTION 12 SUB-SECTION (1) OF THE WORKMAN‟S
COMPENSATION ACT 1923:
Clause 20 - ln every case in which by virtue of the provisions of section 12 sub-section (1) of the
workman‟s compensation Act 1923 Government is obliged to pay compensation to a workman
employed by the contractor in execution of the works, Corporation will recover from the
contractor the amount of compensation so paid and without prejudice to the rights of Corporation
under section (1) sub-section (2) of the said Act. Corporation shall be at liberty to recover the
amount or any part there of by deducting it from the security deposit or from any sum due by
Corporation to the contractor whether under this contract or otherwise. Corporation may not be
bound to contest any claim made against them under section - 12 sub-section (1) of the said Act
except on the written request of the contractor and upon his giving to Corporation full security for
all cases for which Corporation might become liable in consequence contesting such claim.

LABOUR:
Clause 21 - The contractor should get himself registered under contract - labour regulations and
abolition Act 1970 including its amendments after getting a certificate from the principal
employer, who will be the Engineer – in – charge.


Clause 22 - Labour below the age of 14 years - No labour below the age of 14 years shall be
employed on the work.

FAIR WAGE:
Clause 23 - The contractor shall pay not less than fair wage to labour engaged by him on the
work.



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Explanation - (a): Fair wage‟ means wage(s) whether for time or piece work notified during the
period of execution of contract for the work and where such wages have not been so notified, the
wages prescribed by the Works Department SOR for that period.

(b) The contractor shall, notwithstanding the provisions of any contract to the contrary cause to
be paid a fair wage to labourers indirectly engaged on the work including any labour engaged by
his sub-contractors in connection with the said work, as if the labourers had been immediately
employed by him.

(c) In respect of labour directly or indirectly employed on the work for the performance of the
contractors part of this agreement the contractor shall comply with or cause to be complied with
the Labour Act in force.

(d) The Executive Engineer/Sub-Divisional Officer shall have the right to deduct, from the
moneys due to the contractor, any sum required or estimated to be required for making good the
loss suffered by a worker or workers by reasons of non-fulfillment to the conditions of the
contract for the benefit of the workers nonpayment of wages or deductions made from his or their
wages, which are not justified by the terms of the contract or non observance of the regulations.

 (e) The contractor shall be primarily liable for all payments to be made under and for observance
of the regulations afore said with out prejudice to his right to claim indemnity from his sub-
contractors.

(f) The regulations aforesaid shall be deemed to be a part of this contract and any breach thereof
shall be deemed to be a breach of this contract.

Clause 24 - Subletting of works :- The contract may be rescinded and security deposit forfeited,
for subletting the work beyond permissible limits as per clause 7.1 of appendix 2.10 or if
contractor becomes insolvent: -

The contract shall not be assigned or sublet without prior sanction of the authority who has
accepted the tender in writing. And if the contractor assign or sublet his contract, for more than
permissible limits as per clause 7.1 of appendix 2.10 or attempt to do so, or become insolvent
commence any insolvency proceedings or make any composition with his creditors, or attempt to
do so or if any gratuity, gift, loan, perquisite, reward of and advantage pecuniary or otherwise,
shall either directly or indirectly be given, promised or offered by the contractor, or any of his
servants or agents or to any public officer or person in the employ of Government in any way
relating to his office or employment, or if any such officer or person shall become in any way
directly or indirectly interested in the contract, the Executive Engineer may there upon by notice
in writing rescind the contract, and the S.D. of the contractor shall there upon stand forfeited and
be absolutely at the disposal of Government and the same consequences shall ensure as if the
contract had been rescinded under clause 3 thereof, and in addition the contractor shall not be
entitled to recover or be paid for any work thereto for actually performed under the contract. Any
such assignment/subletting within the limit of 25% by the authority who has accepted the tenders
OR 50 % by the next higher authority accepting the tender or Govt. as the case may be ,shall not
diminish or dilute the liability/ responsibility of the contractor.

If the contractor gets item / items of work executed on a task rate basis with / without materials,
this shall not amount to subletting of the contract.

Notes : - Such subletting/assignment shall not be made to any other Contractor registered in class
A1 to A5 Category in the Municipal Corporation or in similar Category in other Dept. of the State
or in other organization of agency (class with about similar financial capacity) by whatever name
these are called"

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24.1    Any subcontracted work, done in Chhattisgarh state with prior approval of
competent authority ,such subcontractor will also get the credit for work towards his
experience.

    Sum payable by way of Compensation to be considered as Reasonable Compensation
                           Without Reference to Actual Loss:

Clause 25: All sums payable by way of compensation under any of these condition shall be
considered as reasonable compensation to be applied to the use of Corporation without reference
to the actual loss or damage sustained, and whether or not any damage shall have been sustained.

CHANGE IN THE CONSTITUTION OF FIRM:
Clause 26 - In the case of tender by partners any change in the constitution of the firm shall be
forthwith notified by the contractor to the Engineer -in-charge for his information, and contractor
shall initiate steps for fresh & new registration which shall be assessed & decided by the
competent authority for fresh registration

WORK TO BE UNDER DIRECTION OF COMMISSIONER :
Clause 27 - All works to be executed under the contract shall be executed under the direction and
subject to the approval in all respect of the Commissioner for the time being who shall be entitled
to direct at what point or points and in what manner they are to commenced and from time to time
carried on.



                                     ARBITRATION CLAUSE:
Clause 28 Except as otherwise provided in this contract all question and dispute relating to the
meaning of the specification, designs, drawings and instruction herein before mentioned as to
thing whatsoever in any way arising out of or relating to the contract designs, drawings,
specification, estimate, concerning the works, or the execution or failure to execute the same,
whether arising during the progress of the work, or a after the abandonment there of shall be
referred to the Commissioner for his decision, within a period of 30 (thirty) days of such an
occurrence (s). There upon the Commissioner shall give his written instructions and/or decisions,
after hearing the contractor and Commissioner within a period of 15 (fifteen) days of such
request. This period can be extended by mutual consent of parties.
          Upon receipt of written instructions or decisions, of Commissioner the parties shall
promptly proceed without delay to comply such instructions or decisions. If the Commissioner
fails to give his instruction or decisions in writing within a period of 15 (fifteen) days or mutually
agreed time after being requested and/or, if the party (es) is/are aggrieved against the decision of
the Commissioner, the aggrieved party may within 30 days prefer an appeal to the Chief
Engineer, who shall afford an opportunity to the parties of being heard and to offer evidence in
support of his appeal. The, Chief Engineer will give his decision within 30 (thirty) days, or such,
mutually agreed period.

         If any party is not satisfied with the decision of the Chief Engineer he can file a petition
for resolving the dispute through arbitration in the arbitration tribunal A reference to Arbitration
Tribunal shall be no ground for not continuing the work on the part of the Contractor. Payment as
per original terms and condition of the agreement shall be continued by the Executive Engineer in
accordance with clause 8 above.


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LUMP SUM IN ESTIMATE:

Clause 29 - When the estimate on which a tender is made includes lump sums in respect of part
of the works, the contractor shall be entitled to payment in respect of the items of work involved
or the part of the work in the question at the same rates as are payable under this contract for such
items, or if the part of the work in question is not, in the opinion of the Engineer – in – charge,
capable of measurement, the Engineer – in – charge may at the his discretion pay the lump sum
amount entered in the estimates , and the certificate in writing of the Engineer -in charge shall be
final and conclusive against the contractor with regard to any sum or sums payable to him under
the provisions of this clause.

Action where no specification:

Clause 30 - In the case of any class of work for which there is no specification as is mentioned in
Rule such work shall be carried out in accordance with the specification approved by
Commissioner for application to

Contractor‟s Percentage whether Applied to Net or Gross Amounts of Bills:

Clause 31 - The percentage referred to at Para 7 of the tender will be deducted from/added to the
gross amount of the bills for work done after deduction of the cost of materials supplied by the
department.

Claim for Quantities Entered in the Tender or Estimate:

Clause 32 - Quantities shown in the tender are approximate and no claim shall be entertained for
quantities of work executed being either more or less than those entered in the tender of estimate.
This is subject to the limitations as provided for in clause 13 and 14 above




Claim for Compensation for Delay In Starting the Work:

Clause 33 No compensation shall be allowed for any delay caused, except as provided under
clause 5.3, in starting of the work on any other ground or reasons whatsoever.
EMPLOYMENT OF SCARCITY LABOUR:

Clause 34- If Corporation declare a state of Scarcity or famine to exist in any village situated
within sixteen kilometers of the work the contractor, shall employ upon such parts of the work as
are suitable for unskilled labour, any person certified to him by the Commissioner or by any
person to whom the Commissioner may have delegated this duty in writing to be in need of relief
and shall be bound to pay to such persons wages not below the minimum which Corporation may
have fixed in this behalf. Any dispute, which may arise in connection with the implementation of
this clause, shall be decided by the Commissioner whose decision shall be final and binding on
the contractor




Clause 35: - Royalty on Minor Minerals
       The contractor shall pay all quarry, Royalty charges etc. If the contractor fails to produce
the royalty clearance certificate from concerned department then the Commissioner shall deduct
the royalty charges from his bills and keep in deposit head, which shall be refunded to the
contractor on production of royalty clearance certificate from the concerned department. If he
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fails to produce the royalty clearance certificate with in 30 days of submission of final bill, then
royalty charges which was keep under deposit head by the Commissioner shall be deposited to
the concerned department and his final bill payment shall be released
         Any change in the royalty rates of minor minerals notified by the state government, after
the date of submission of financial offer by the bidder/contractor, then this increase/decrease in
the rates shall be reimbursed/deducted on actual basis.
.

TECHNICAL EXAMINATION:
Clause 36 - The Corporation shall have the right to cause Audit and Technical Examination of
the works and the final bills of the contractor including all supporting vouchers, abstracts etc. to
be made as per payments of the final bills and if as a result of such Audit & Technical
Examination the sum is found to have been overpaid in respect of any work done by the
contractor under the contract or any work claimed by him to hays been done under contract and
found not to have been executed, the contractor shall be liable to refund the amount of over
payment and it shall be lawful for the Corporation to recover the same from the security deposit
of the contractor or from any dues payable to the contractor from the Corporation account if it is
found that the contractor was paid lesser than what was due to him under the contract in respect
any work executed by him under it, the amount of such under payment shall be duly paid by the
Corporation to the contractor.

In the case of any audit examination and recovery consequent on the same the contractor shall be
given an opportunity to explain his case and decision of the Commissioner shall be final.

In the case of Technical Audit, consequent on which there is a recovery from the contractor, no
recovery, should be made without orders of the Chief Engineer whose decision shall be final. AII
action under this clause should be initiated and intimated to the contractor within a period of
Twenty four months form the date of completion of work


DEATH OF PERMANENT INVALIDITY OF CONTRACTOR:
Clause 37 - If the contractor is an individual or a proprietary concern, partnership concern, dies
during the currency of the contract or becomes permanently incapacitated, where the surviving
partners are only minors the contract shall be closed without levying any damages/compensation
as provided for in clause 3 of the contract agreement.

However, if competent authority is satisfied abut the competence of the surviving, then the
competent authority shall enter into a fresh agreement for the remaining work strictly on the same
terms and conditions, under which the contract was awarded.


Clause 38 - PENALTY FOR BREACH OF CONTRACT:

On the breach of any term or condition of this contract by the contractor the said Commissioner
shall be entitled to forfeit the Security deposit or the balance thereof that may at the time be
remaining, and to realise and retain the same as damages and compensation for the said breach
but without prejudice to the right of the Commissioner to recover further sums as damages from
any sums due or which may become due to the contractor by Corporation or otherwise
howsoever.




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                                                    ANNEXURE – “F”

                              SECHUDLE OF ITEMS (BILLS OF QUANTITY)
    Sr    Reference          Descripti Uni Quantit Rate in   Rate in                       Amount     Remar
     .     to item            on of     t    y       figure   words                            in       k
    N       No. of             item                 per unit per unit                      (figure)
    o     S.O.R. (in                               (Rs. …..) (Rs…..)
             any)
    1          2                   3            4           5          6           7          8            9
    1                                                           Enclosed




                                                                              Contractor (Signature with
                                                                                  name and seal of
                                                                               Authorised signatory of
                                                                                   the contractor

    1)       The value of total tendered cost is for Rs. ………………………………..
and 2)       The total value of all S.O.R. items (excluding non S.O.R. items) as per
             sanctioned estimate is Rs. ……………….. (in figure) (rupees ……………….. in
             words)




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                NOTICE TO THE CONTRACTOR TO START WORK


    Your officer of item rate of contract for the work of …………………………………
………………and for a total value of Rs. …………………… (in figure)………………… (in
words) has been accepted by me/Commissioner, for and on behalf of the Commissioner
of Corporation, on       ……./……/ 200….. You are hereby ordered to commence the
work. The date reckoned shall be ……/……../200 …..

                                                                           Commissioner

    Notice to the contractor (s) to start work from ………/………/200……was issued vide
this office memorandum No ………………………………………………………………
dated the ……/.…../200……




Signature of Contractor                                 Signature    of Commissioner



                          COMPLETION CERTIFICATE

       In pursuance of clause 7 of the Agreement in form-B (No…………/Dt. of ………..)
dated the ……/……/…………. between the contractor Shri……………………………and
the Commissioner of Corporation, it is ………..hereby certified that the said contractor
has duly completed the execution of the work undertaken by him there under on
Dt.……/………/…………




                                                      Signature of Commissioner




84                        c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
           RAIPUR MUNICIPAL CORPORATION




                                 Bid Document For
     Supply, Installation, Testing, Commissioning of Consumer Water Meters,
        training and 5years Maintenance in Municipal Corporation Raipur




                                     Section VIII

                        Special Condition of Contract




85                      c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
1.0        SPECIAL CONDITION OF CONTRACT SHALL PREVAIL WITHOUT ANY
           PREJUDICE TO THE GENERAL CONDITIONS OF CONTRACT.


           (A)   Bidder shall produce the in house calibration certificate for all the meter supplied to RMC
                 and for 15mm to 40 mm consumer meters, minimum 05 meter shall be send to flow labs
                 FCRI Kerala/NPL Delhi for testing out of each lot size of 500 meter, the sample will be
                 selected by RMC.
                 For the meter size 50mm – 500mm minimum 01 meter or 5% of supplied lot size (whichever
                 is more) shall be tested from the Flow labs mentioned above.
           (B)   In case of any one meter failed in test at approved lab, supplier need to send another sample
                 from supplied lot with double the sample size as per clause-11. In case of adverse result, for
                 the second time whole lot supplied will be rejected and supplier at his own cost shall replace
                 the entire meters of that lot.
           (C)   Multiple Contracts :-
                   i.     RMC may split this work into multiple contracts.
                   ii.    Bidders shall be given minimum quantum to 3000 meter & maximum upto tender
                          quantity.
                   iii.   The work permission shall be released in multiple of 3000 meters to each bidder.
                   iv.    Based on performance of bidder in execution of work as per given schedule the
                          quantum of work may increase or decrease to specific bidder. The decision Executive
                          Engineer shall be final in this regards.
                   v.     No Price variation Clause applicable to this contract till completion of Project
                          execution




      86                             c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
           RAIPUR MUNICIPAL CORPORATION




                                 Bid Document For
     Supply, Installation, Testing, Commissioning of Consumer Water Meters,
        training and 5years Maintenance in Municipal Corporation Raipur




                                      Section XI

                                  Contract Forms




87                      c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                                      INDEX

S.No.                           Contents                                    Pages No.
     1    Salient feature of tender
     2    Notice Inviting tender
     3    Detailed notice inviting tender
     4    Tender Form “B”
     5    Condition of contract
     6    Annexure :- “A” – model rules relating to
                           labour,       water       supply           and
                           sanitation in labour camps etc.

     7    Annexure    :-     “B”     –    Contractor‟s         labour
                             Regulation.

     8    Annexure :- “C” – Form of SD.

     9    Annexure :- “D” – Form of income tax
                           clearance certificate.

     10   Annexure :- “E” – Specification of the works.




88                         c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                  RAIPUR MUNICIPAL CORPORATION
                 Office of the Municipal Commissioner Raipur
No.:031/Water Supply/RMC/2010                                                Date.:15/12/2010

   1.    This Invitation for Bids Follow the General Procurement Notice for this project.
   2.    The contract for Supply, Installation, Testing, Commissioning of Consumer Water Meters,
         training and 5years Maintenance in Municipal Corporation Raipur.
   3.    The Commissioner, Raipur Municipal Corporation invites sealed Bids from eligible Bidders for
         Supply, Installation, Testing, Commissioning of Consumer Water Meters, training and 5years
         Maintenance in Municipal Corporation Raipur
   4.    Bidding will be conducted in accordance with two-envelope basis.
   5.    The bidder must meet the financial and experience qualification criteria given in the bid
         document. The qualification criteria require that the bidder‟s average annual turnover in any year
         for the last 5 years shall be least Rs.1.00 crore in the same nature of the work. The bidder should
         have supplied and installed at least 3000 Nos. Domestic meters during last 5 years.
   6.    Interested eligible Bidders may obtain further information from office of the Municipal
         Commissioner        Raipur      and     inspect     the    Bidding     Document      the    website
         www.nagarnigamraipur.com.
   7.    The Bidding Document, in the English languages, may be downloaded from website
         www.nagarnigamraipur.com. A DD of tender cost Rs. 2000/- should be attached with
         downloaded tender.
   8.    Bids must be delivered to the office of Executive Engineer Water works, Nalghar, Raipur by
         Speed post, registered post or Courier at the address above at or before 3.00 PM on 17/01/2011
         late bids shall be rejected. Technical Proposals of Bids will be opened at 4.00 pm on 20/012011
         in the presence of the Bidder‟s representatives who choose to attend. Price proposals of
         technically compliant bids will be opened subsequently at a date and time to be intimated by the
         Municipal Commissioner Raipur. Tender will be submitted with the Earnest Money, of Rs. 1.50
         lacs in favor of the Municipal Commissioner Raipur, which will be returned to the unsuccessful
         tenderer. The Earnest Money of the successful tenderer will be retained as part of the Security
         Deposit.
   9.    The Security Deposit to be taken for the due performance of the contract under the terms and
         condition printed on the tender form will be the earnest money plus an amount to make it equal
         to 5% (five percent) of the cost of work put tender, as per clause.
   10.   The Raipur Municipal Corporation will not be responsible for any costs or expenses incurred by
         Bidders in connection with the preparation or delivery of Bids.
   11.   Item Rate Tenders in form “B”. In respect of item rate tenders, contractor should quote his rates
         for the terms mentioned in the schedule of item in Annexure-F of this N.I.T. Only rates quote
         shall be considered. The rates should be expressed in figures as well as words and the unit
         should be given by the department. The contractor will not have the freedom to change the unit.
         No percentage above or below the schedule be quoted.
   12.   The rates quoted in the tender for the various items of work will not be altered by the contractor
         during the item of contract.
   13.   Initially work order for installation of 11300 meter shall be issued to the successes full bidder.
         This installation is to be completed before March 2011.
                                                                      Commissioner
                                                               Raipur Municipal Corporation
   R



   89                             c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
2.0    SUBMISSION OT TENDERS:

       Te tender documents duly filled and signed on each page shall be submitted. There shall be three
       separate sealed envelopes as under:-
      2.1     ENVELOPE – A


              Te firs sealed envelope shall contain earns money in prescribed form and it should be
              clearly written on the envelope as under:-


                                                   ENVELOPE – A
                                                 EARNEST MONEY
              From(…. Name of Contractor…)


      2.2     ENVELOPE - B


                      The second sealed envelope shall contain terms and conditions and all the
                      technical details and specifications. Tender document along with terms and
                      condition, technical specifications and drawing etc. should be submitted in
                      duplicate in this envelope “B” duly signed by the Contractor on every page. On
                      the front side of the Envelope it should be clearly written as under:-


                                                   ENVELOPE – B
                “TERMS AND CONDITION, TECHNICAL DETAILS AND DRAWINGS OF
                WORK”
              From (…. Name of Contractor…)


      2.3     Envelope - C
              This Envelope shall contain Item Rate Tenders in form “B”. In respect of item rate
              tenders, contractor should quoted his rates for the terms mentioned in the schedule of
              item in Annexure-F of this N.I.T. Only rates quote shall be considered. The rates should
              be expressed in figures as well as words and the unit should be given by the department.
              The contractor will not have the freedom to change the unit. No percentage above or
              below the schedule be quoted.

      2.4     Tender will be submitted with the Earnest Money, of Rs. ………………………. in favor of the
              Commissioner Raipur Municipal Corporation which will be returned to the unsuccessful tender.
              The Earnes Money of the successful tenderer will be retained as part of the Security Deposit.




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2.5     FORM OF EARNEST MONEY:-

        The amount of Earnest Money should be deposited in the made of fixed deposit receipt of any
        nationalized Bank Jointly in favor of Commissioner & Tenderor.

2.6     EARNEST MONEY IN SEPARATE COVERS:-
        The Earnest Money, in any one of the prescribed form should be deposited as mentioned under
        Para 2.1 and not kept in the cover containing tender. If the Earnest Money is not found in
        accordance with the prescribed mode, tender shall be returned unopened to the tendere.

2.7     ADJUSTMENT OF EARNEST MONEY:-
        The Earnest Money which has been deposited for a particular work will not ordinarily be
        adjusted towards the Earnest Money for another work, but if the tender of a contractor for a
        work in the Nigam has been rejected and the Earnest Money has not been refunded to him due
        to some reasons it may be adjusted for this work by The Commissioner, provided amount
        retained is equal or more than required Earnest Money for this work.

2.8     SECURITY DEPOSIT :-
        The Security Deposit to be taken for the due performance of the contract under the terms and
        condition printed on the tender form will be the earnest money plus an amount to make it equal
        to 5% (five percent) of the cost of work put tender, as per clause 1 of condition of contract of
        form “F”.

2.9     IMPLICATION OF SUBMISSION OF TENDERS:-

2.9.1   Tenderes are advised to visit the site sufficient in advance of the date fixed for the submission
        of the tender. The Tenderer shall be deemed to have full knowledge of all relevant documents
        alignment of pipe line, sub soil strata bearing capacity, hydrological and topographical site
        conditions etc. whether he inspects it or not.

2.9.2   The submission of a tender by a contractor implies that he has read the notice, conditions of the
        tender and all the contract documents and has made himself fully aware of all the standards and
        specifications in this respect laid down in the relevant IS specification, IRC specification,
        manual on water supply and treatment, and Annexure-E having the scope and the specification
        of the work to be done. The contractor will be deemed to have seen the site of works and
        quarries with their approaches etc, and get satisfied himself regarding the suitability and
        availability of opening new quarries and construction and maintenance of the approaches shall
        rest wholly with the contractor. Construction purpose No lead and lift for any other material
        including water will be paid. The tender offer should be inclusive of all leads and lifts for the
        materials. The contractor should himself verify the leads of different materials before
        submitting his tender.

2.10    LIST OF WORKS IN PROGRESS:-
        Tenders must be accompanied by a list of Contracts already held by the tenderer at the time of
        submitting the tender, in the Department and elsewhere showing therein.
        (i)       the amount of each contract
        (ii)      balance of work remaining to be done and
        (iii)     the amount of solvency-certificate produced by him at the time of enrolment in the
                  department.




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2.11   RELATIONSHIP :-
       The contractor shall not be permitted to tender for works in the Nigam, (responsible for award
       and execution of contract) in which his near relative is posted a Municipal corporation Raipur.
       He shall intimate the names of his near relative working in Chhattisgarh. Secretariat and
       Nigam. He shall also intimate the name of person working with him in any Gazetted Officer in
       the Chhattisgarh. Secretariat. Any breach of the condition by the contractor would render him
       self liale to be removed form the approved list of contractors.
       Note:- By the term “near relative” is meant wife, husband, parents and son, grand son, brothers,
       sisters, brothers in law, father in law and mother in law.

2.12   WITNESS:-
       The tender for the works shall be witnessed by a contractor failure to observe this condition
       shall render the tender of the contractor liable to Rejection.

3.0    OPENING AND ACCEPTANCE OF TENDERS :-

3.1    PLACE AND TIME OF OPENING :-

       first, the cover containing “Earnest Money” in Envelope :- “A” shall be opened on the fixed
       date and time by the Municipal Corporation, Raipur in the presence of the tenderers or their
       authorized representatives who may choose to remain present. If the Earnest Money is found in
       proper form, then Envelope – “B” containing terms and conditions shall be opened thereafter
       on the same day. If Earnest Money of any tender is not found in approved form as Para 2.5 of
       the detailed NIT, his tender will not be entertained and Envelope “B” and “C” shall be returned
       unopened. The Commissioner, under the unavoidable circumstances, may depute another
       officer in his absence to open tenders on his behalf. The date, time and place of opening of
       Envelope-“C” containing “Lump-Sum Offer” will be intimated to the tenderers later on.

3.2    POWER OF COMMISSIONER:-

       The commissioner does not bind himself to accept or recommend for acceptance the lowest or
       any tender or to give any reasons for his decision.

3.3    CANVASSING :-
       Canvassing for support in any form for the acceptance of any tender is strictly prohibited. Any
       tenderer doing so will render himself liable to penalties which may include removal of his name
       from the Register of approved contractors of penal action under section 8 of M.P. Vinirdishta
       Bharsta Archan Nivaran Vidheyak, 1982.

3.4    UNSEALED TENDER:-
       The tenders may be returned unopened if found not properly sealed.

3.5    AUTHORITY OF COMMISSIONER:-
       The authority competent to accept a tender, reserves the right for accepting the tender for the
       whole work or for a distinct part of it, or distributing the work between two or more tenderes.

3.6    VALIDITY OF OFFER:-
       Tender shall remain valid up to 120 days from the date of opening of Envelope – “C” and in the
       event of the tenderers withdrawing the offer before the aforesaid date for any reason
       whatsoever, Earnest Money Deposited with the render shall be forfeited to the Nigam.




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4.0   TIME OF COMPLETION :-

4.1   The time allowed for carrying out the work i.e. 3.0 Moths shall be strictly observed and shall be
      reckoned from the date of issue of written order to commence the work. Delay beyond the
      specified time limit will be subject to liquidated damages according to clause 5 General
      condition of contract
4.2   TIME SCHEDULE:-
      The work shall be done by the contractor according to the schedule fixed in consultation with
      the competent authority.

5.0   PAYMENTS BY CHEQUES:-
      The running payments shall be made in accordance as per the Progress of work. Payment shall
      be made as given below:
          a. After successful installation of meters       80% of the work done
          b. Training                                      50% after 6 month training
                                                           50% after completion of training
          c. Maintenance                                   As per schedule



6.0   SPECIFICATIONS :-

6.1   The detailed specifications for the work have been given in the enclosed Annexure-E.
      However, the following order of priority regarding specifications shall be followed by the
      contractor.

        6.1.1   Specifications Given In The Annexure-E Enclosed.

        6.1.2   Specifications for pipes, valves, specials, rubber, gaskets RCC and other civil works
                and materials shall be governed by the relevant latest IS code, IRC specifications and
                National Building code of India-Latest revision.

        6.1.3   Manual on Water supply and treatment (latest edition) published by CPHEEO, New
                Delhi will be applicable.

        6.1.4   Any other specifications, not covered under the above said standards, as shall be
                decided by the Engineer-in-Charge i.e. Executive Engineer.

6.2   CHANGE IN SPECIFICATIONS :-
      Nothing in earlier clause shall, however, curtail the right of The Commissioner to alter the
      specifications for any part or whole of the work if he considers it necessary in the interest of
      work. On all matters where there is difference of opinion, between the contractor and the
      Commissioner. The matter will be decided by the The Commissioner which shall be binding.

7.0   CEMENT :-
      The cement required for the work will be arranged by the contractor at his own cost. Cement
      used in the structure will be ordinary Portland cement as per relevant ISS.



8.0 MISCELLANEOUS CONTITIONS:-

8.1   SUBLETTING WORK:-



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       The contractor shall not without the prior approval of the competent authority, in writing, sublet
       or assign to any other party or parties the whole, or any portion of the work under the contract.
       Where such approval is granted, the contractor shall not be relieved of any obligation or duty or
       responsibility which he under takes under the contractor.




8.2    BLASTING:-
       In case limited/suppressed blasting resorted to by the contractor in excavation of trenches, it
       will be the responsibility of the contractor to observe all rules and regulations permission
       license, procurement, preservation and storage of Explosive material etc.

8.3    TAXES:-
       All charges regarding taxes and duties including the commercial tax, Royalties, Octopi Duties,
       Excise, Turnover tax, commercial tax etc. levied on the contract work by Govt., local bodies or
       private individuals will be payable by the contractor executing the work, but will not entertain
       any claim on this account. It will be the contractor‟s duty to ascertain the above taxes and
       include in his Lump sum offer. No separate claim shall be entertained on this account by the
       department.

8.4    ESCALATION:- No escalation due to price rise in material, labour, POL shall be payable on or
       above approved tendered cost.

8.5    ROYALTY:-
       Minerals extracted for works carried out on behalf of the government, from the quarries in
       possession of and controlled by the State Government is subject to payment of Royalty by the
       contractor to whom it shall not be refundable.

8.6    Model Rules related to labour, water supply, and sanitation in labour camps.
       The contractor will be bound to follow the Model Rules, relating to layout Water Supply and
       sanitation in labour camps, as per Annexure – A and the provisions of the National Building
       Code of India, in regard to construction and safety.

8.7    FAIR WAGES:-
       The contractor(s) shall pay not less than the fair wages to labour engaged by him on the work
       (copy of the Rules enclosed as Annexure –“A”)

8.8    WORKS IN THE VICINITY -
       The Commissioner, reserves the right to take up Departmental work or to award works on the
       contract in the vicinity without prejudice to the terms of contract.

8.9    BEST QUALITY OF QUARRIED MATERIALS :-

       If the quarry material of more than one quality is found, the material approved by the Executive
       Engineer will only used by the contractor. If the materials of required specification is not
       available in the near by area/quarry the contractor shall have to arrange the same from the place
       where it is available.

8.10   REMOVAL OF UNDESIRABLE PERSONS:-
       The contractor shall on receipt of the requisition from the Commissioner, at once remove any
       person employed by him on the work who in the opinion of the Executive Engineer is
       unsuitable or undesirable.

8.11   AMOUNT DUE FROM CONTRACTOR:-


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       Any amount due to Government from the contractor on any account of concerning work may
       be recovered form him as arrears of Land Revenue.

8.12   TOOLS & PLANTS:-
       the contractor shall arrange at his own cost all Tools and Plants required for proper execution of
       work. Certain plants, may however, be issued to the contactors by the Department, as special
       case as per provision of W.D. Manual vol. 1 is are available and separable.

8.13   RIGHT TO INCREASE OF DECREASE OF WORK:-
       the competent authority reserves the right to increase or decrease any item of work during the
       currency of the contract and the contractor will be bound to comply with the order of the
       competent authority without any claim for compensation or higher rates for additions and
       alterations.

8.14   LABOUR REPORT:-
       Contractor will submit a report on labour engaged to local employment office and copy of same
       may be attached with the running account bill, failing which Rs. 50/- will be deducted from
       each running bill. Total recovery on this account may be affected on the final bill.

8.15   LABOUR LICENSE:-
       Every contractor who employs on any on any day of the preceding 12 months, twenty or more
       workers on contract is required to obtain license from the licensing officer or the contract as per
       provision contained under Sub-section 4(b) of section 2 of the Contract Labour (Regulation and
       Abolition) Act 1970 as per provision contained in Section 12 of Act. No, contractor shall
       execute any work without obtaining license, contravention of above is punishable and
       contractor is liable to be prosecuted. The successful tenderer is liable to produce license as and
       when demanded by the Commissioner, obtained from labour Department as laid down in
       chapter 4 of Contact labour (Regulation and abolition) Act 1970.

8.16   LABOUR HUTMENT:-
       The contractor shall make arrangement, at his own cost, for housing his staff and stores for the
       work and Model Rules relating to labour Water Supply and sanitation shall be followed.




8.17   DEFECT LIABILITY PERIOD:-
       the defect liability period in respect of the entire length of pipe line as a whole or in parts of
       individual components included in this contract shall be 6 months form the date of completion
       of work .
8.18   TECHNICAL SUPERVISION :-
       The contractor shall employ a Graduate Engineer during the execution of the work:-

       (A) The technical staff should be available at site whenever required by the Executive Engineer
           to give instructions.
       (B) In Case the contractor fails to employ a Graduate Engineer as aforesaid Deptt. Shall have
           the right to take suitable remedial measures.
       (C) The contractor should give the names and other details of the Graduate Engineer/Diploma
           holder Sub-Engineers when he intends to employ to employ or who is under employment
           before he commences the work.
       (D) The Contractor should give a certificate to the effect that the Graduate Engineer is
           exclusively in his employment.
               1. It is not necessary for the contractor (or partner is case of firm/company) who is
                    himself an engineer to employ engineer for the supervision of the work so long as

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                     the contractor/partner works similar to what would have been done by and
                     Employed Engineer.
                  2. The retired Engineer who is holding Diploma in Civil Engineer or a Diploma
                     holder having 5 years or more experience will be treated as Graduate Engineer, for
                     the operation of above clause.

              In case of the contractor fails to employ the technical staff as aforesaid the shall be liable to
              decided by hire authority are Executive Engineer.. Nigam.
8.19        Special Condition of Contract shall prevail without any prejudice to the General
            conditions of contract.
                  (A) Bidder shall produce the in house calibration certificate for all the meter supplied to
                       RMC and for 15mm to 40 mm consumer meters, minimum 05 meter shall be send
                       to flow labs FCRI Kerala/NPL Delhi for testing out of each lot size of 500 meter,
                       the sample will be selected by RMC.
                       For the meter size 50mm – 500mm minimum 01 meter or 5% of supplied lot size
                       (whichever is more) shall be tested from the Flow labs mentioned above.
                  (B) In case of any one meter failed in test at approved lab, supplier need to send
                       another sample from supplied lot with double the sample size as per clause-11. In
                       case of adverse result, for the second time whole lot supplied will be rejected and
                       the entire meters of that lot shall be replaced by supplier at his own cost.
                  (D) Multiple Contracts :-
                    i. RMC may split this work into multiple contracts.
                    ii. Bidders shall be given minimum quantum to 3000 meter & maximum upto tender
                         quantity.
                    iii. The work permission shall be released in multiple of 3000 meters to each bidder.
                    iv. Based on performance of bidder in execution of work as per given schedule the
                         quantum of work may increase or decrease to specific bidder. The decision
                         Executive Engineer shall be final in this regards.
                    v. No Price variation Clause applicable to this contract till completion of Project
                         execution

9.0    Rates for items of Contract involving increase in quantity during excution and rates for works
       not provided in Contract:-

               The rates for such additional altered or substituted work shall be worked out in accordance
       with the following provisions:-
               Rates for items of contract involving increase in quantity execution.
               In the case of such items for which the actual quantities exceed the quantities shown in
       Annexure “I‟ of the tender document, the rates for the particular item as entered in Annexure‟ I‟
       of the contract, shall be payable for extra quantities up to 10% (10 per cent) of the quantities in
       the Annexure-I
               In the case of such items for which the actual quantities exceed the quantities shown in
       Annexure „I‟ of the tender document by more than 10% (ten percent) will be paid at the
       estimated rate of the item on the date of invitation of tender plus or minus the overall percentage
       of accepted tender above or below, as the case may be, to the total cost of work as per annexure
       „I‟ at the estimated rates.

       a.       Rates for altered or substituted items
                If the rates altered or substituted work are not specifically provided in the contract for the
                work, the rates will be derived from the rates of similar type and class of works as are
                specified in the contract for the work.. Such rates shall be determined by the
                Superintending Engineer.

       b.       Rates for extra items



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           The rates for such items which cannot be determined as per clause (a) and (b) above, shall
           be determined by the Commissioner Raipur on the basis of prevailing market rates to
           include prime cost of material and labour charges (inclusive of hourly use rates for
           machinery and equipment as determined by the department) plus 25% (twenty-five
           percent) extra to cover the sundries, over-head charges and profit etc. of the contractor.
           In no circumstance, the contractor shall suspend the work on the plea of non-settlement of
           rates of items under this clause.




10.    AGREEMENT :-

10.1   The Notes and specification given in the detailed notice inviting tenders and its annexure are
       to be read in conjunction with conditions given in the short notice inviting tenders and the
       conditions of Contract. These have been intended to supplement the provisions, in the NIT
       and the conditions of the Contract. All these will be binding on the contractor and shall form
       part of the agreement. However, in case of any contradiction between the common set of
       conditions and the NIT, the common set of conditions will supersede.

10.2   EXECUTION OF AGREEMENT:-
       The tenderer whose tender has been accepted shall have to execute the agreement with in a
       fortnight of the communication of the acceptance of his tender by the competent authority.
       Earnest Money being forfeited to Nigam and Tender being cancelled. If the tenderer whose
       tender has been accepted is not registered in the Govt. and Semi Govt. he shall have to get
       himself registered in appropriate class within fort night of acceptance of his tender bt prior to
       drawl of agreement otherwise his earnest money will be forfeited.




11.0   ANNEXURE:-

       Other than form „B‟ and condition of contract following documents are appended as annexure
       with this N.I.T. and these shall be part of contract agreement.

       ANNEXURE „A‟ : Model Rules relating to labour, water supply and sanitation etc.
       ANNEXURE „B‟ : Contractor‟s Labour Regulations
       ANNEXURE „C‟ : Form of Security deposit.
       ANNEXURE „D‟ : Form of Income Tax clearance Certificate
       ANNEXURE „E‟ : Technical Specification.
       ANNEXURE „F‟ : Schedule of Quantity.




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                                            Commissioner
                                     Raipur Municipal Corporation




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                          MUNICIPAL CORPORATION RAIPUR
                             PUBLIC WORKS DEPARTMENT
                                          FORM „B‟
                ITEM RATE TENDER AND CONTRACT FOR WORKS


 General Rules and Directions for the Guidance of Contractors


1.   All works proposed for execution by contract will be notified in a form of invitation to tender
     posted in public places and signed by The Commissioner.
     This form will state the work to be carried out as well as the date for submitting and opening
     tenders and the time allowed for carried out the work, also the amount of the earnest money to
     be deposited with the tender and the amount of security deposit to be deposited by the successful
     tenderer and the percentage if any. to be deducted from bills. It will also Copies of
     specifications, drawings and a Schedule of quantities and rates of the various descriptions of
     work and any other documents required in connection with the work, signed for the purpose of
     identification by the authority competent to approve the tender shall also be open for inspection
     by the contractor at the office of the authority inviting the tenders. during office hours.
2.   In the event of the tender being submitted by a firm, it must be signed separately by each
     member thereof, or in the event of the absence of any partner it must be signed on his behalf by
     a person holding a power of attorney authorizing him to do so. Such power of attorney should be
     produced with the tender and it must disclose whether the firm is duly registered under the
     Indian Partnership Act.
3.   Any person who submits a tender shall fill up the usual printed form stating at what rate he is
     willing to under take each item of work. Tenders which propose any alteration in the work
     specified in the said form of invitation to tender or fn the time allowed for carrying out the work
     or which contain any other conditions of any sort will be liable to rejection, unless there is
     specific provision in the conditions of the Notice Inviting Tenders e.g in three cover system. No
     single tender shall include more than one work but contractors who wish to tender for two or
     more works shall submit a separate tender for each. Tender shall have the name and number of
     the work to which they refer, written outside the envelope.
4.    The Commissioner or his duly authorized assistant, will open tenders in the presence of any
     attending contractors, who may be present at the time and will enter the amounts of the several
     tenders in a comparative statement in a suitable form. Receipts for earnest money will be given
     to all tenderers except those tenders which are rejected and whose earnest money is refunded on
     the day the tenders are opened.
5.   The Authority competent to decide of the- tenders shall have the right of rejecting all or any of
     the tenders. With out assigning any reason thereof.
6.   The receipt of a clerk for any money paid by the contractor will not be considered as any
     acknowledgement of payment to the Commissioner and the contractor shall be responsible for
     seeing that he procures a receipt signed by the Commissioner on any other person duly
     authorised by him.
7.   The memorandum of work tendered for, and the schedule of materials to supplied by the Public
     Works Department and their issue rates shall be filled in and completed in the office of the
     Commissioner.
     Before the tender form is issued. If a form is issued to an intending tenderer without having been
     so filled in and completed, he shall request the office to have this done before he completes and
     delivers his tender.



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                                       TENDER FOR WORK


          I/We hereby tender for the execution to the Commissioner Raipur Municipal Corporation
          of the works specified by in the under written memorandum within the time specified in
          such memorandum at the rates specified therein and in accordance in all respect with the
          specifications, designs, drawings, and instructions in writing referred to in rule I hereof
          and in clause 12 of the annexed conditions, and with such materials as are provided for by
          and in all other respects in accordance with such conditions so for applicable.




                                          MEMORANDUM
(a) General description
…………………………………………………………………………………………………
(b) Probable amount of Contract Rs.
…………………………………………………………………………………………………
(c) Earnest money
…………………………………………………………………………………………………

(d) Security deposit (including earnest money 5%) (Five percent of the amount of contract)
………………………………………………………………………………………………..
(f ) Time allowed for the work from the date of write in order to commerce-----------month
                                         ANNEXURE – “F”

 Item                     Item of work                      Unit     Per      Rate in        Rate in    Total
  No.                                                                         Figures        words

      1    Supply of Domestic Water meters of
           inferential type, multijet magnetically
           coupled, having dry dial, ISI marked
           straight reading Class B confirming to
           IS:779-1994, IS 6784 - 1996 ISO-
           4064/1,and EEC approved, with two year
           warranty. All water Meter i/c supply of
           Dirt box with SS Strainer as per ISI
           Specification. And supply of C.I. Meter
           Box as per ISI Specification
      a    15mm                                             No
      b    20mm                                             No
      c    25mm                                             No
      e    40mm                                             No




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 Item                    Item of work                      Unit     Per    Rate in   Rate in   Total
  No.                                                                      Figures   words

      2   Installation, giving satisfactory field
          testing and commissioning of Domestic
          Water meters of inferential type, multijet
          magnetically coupled, having dry dial,
          straight reading along with Water meter
          box, Strainer, Gun metal valves etc.,
          including cost of all excavation in soil,
          rock, tar, concrete etc. including
          dewatering, cutting, lowering, laying,
          jointing of pipes and specials etc.
      a   15mm                                             No
      b   20mm                                             No
      c   25mm                                             No
      e   40mm                                             No
      3   Supply of Bulk meters, Class-B, Multijet,
          Magnetic coupled, , ISI marked, as per ISI
          Specification conforming to IS:779-1994,
          IS 6784 - 1996 ISO-4064/1, and EEC
          approved, with two year warranty.All
          water i/c supply of Dirt box with SS
          Strainer as per ISI Specification. And
          supply of C.I. Meter Box as per ISI
          Specification
      a   50mm                                             No
      b   80mm                                             No
      c   100mm                                            No
      d   150mm                                            No
      e   200mm                                            No
      f   300mm                                            No
      1                         2                           3
      4   Installation, giving satisfactory field
          testing and commissioning of Bulk meters
          Class B, along with Strainer, Dismantling
          joints, Sluice valves etc., including cost of
          all excavation in soil, rock, tar, concrete
          etc. including dewatering, cutting,
          lowering, laying, jointing of pipes and
          specials etc.
      a   50mm                                             No
      b   80mm                                             No
      c   100mm                                            No
      d   150mm                                            No
      e   200mm                                            No
      f   300mm                                            No
      5   Supply and installation of Strap saddle
          fitting required for all types of Pipe with
          all required accessories
          15mm                                             Nos
          20mm                                             Nos
          25mm                                             Nos
          40mm                                             Nos


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 Item                   Item of work                      Unit      Per   Rate in   Rate in   Total
  No.                                                                     Figures   words

          50mm                                            Nos
          80mm                                            Nos
          100mm                                           Nos
      6   Supplying of following PE 80 Grade
          MDPE pipe upto 50 mm and PE 100
          Grade HDPE pipe for 80 & 100 mm of
          Class PN 6, manufactured from Pre-
          compounded resin as per ISO 4427-2007;
          15mm                                             mtr
          20mm                                             mtr
          25mm                                             mtr
          40mm                                             mtr
          50mm                                             mtr
          80mm                                             mtr
          100mm                                            mtr
      7   Training of RMC Staff for meter reading,
          installation, operation and maintenance          LS
      8   Provision for Third party inspection
          charges and unforeseen charges.                  LS
      9   Maintenance of metering system for 5
          years     including     warrantee   period
          including taking monthly           repairs/
          replacement of meters, maintenance of
          office, staff, spares, providing reports to
          RMC etc complete.
      a   First Years - 12 months                       per month
      b   Second Year - 12 months                       per month
      c   Third Year - 12 months                        per month
      d   Fourth Year - 12 months                       per month
      e   Fifth Year - 12 months                        per month




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             Should this tender be accepted I/we hereby agree to abide by and fulfill all the terms and
provisions of the said conditions of contract annexed here to so far as applicable or in default,
thereof to forfeit & pay to the Commissioner Raipur Municipal Corporation or his successors in
office the sums of money mentioned in the said conditions.
             The sum of Rs. .............................................. is, herewith, forwarded as earnest money
the full value of which is to be absolutely forfeited to the Raipur Municipal Corporation or his
successors in office, should I/We not deposit the full amount of security deposit specified in the
above memorandum, in accordance will claus I of the said condition of contract otherwise the
said sum of Rs............................................... shall be retained by Commissioner Raipur Municipal
Corporation as on account of such security deposit as aforesaid
Date the ................................................................. day of ..........................200




                                                                                              ................................................
                                                                                              Signature of the officer by
                                                                                                     whom accepted


Name & Address ..............……….................
                       ................................................
                       ................................................


2         Witness (Signature)................
          Occupation ........................................
          Address .............................................


The above tenderer has her by accepted by mean behalf of the Raiur Municipal Corporation
Dated the .......................................... date of .................................200




                                                                                          ................................................
                                                                                              Signature of the officer by
                                                                                                     whom accepted




103                                          c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                            COMPLETION CERTIFICATE



In pursuance of clause 6 of the agreement dated the…………………………………between the
contractor Shri……………………………and the Raipur Municipal Corporation it is here by
certified that the said Contractor has duly completed the execution of work undertaken by him on
the………………..day of




Signature of the contractor                                    Signature of the Commissioner




                                       SOHEDULE

Showing (approximately) materials to be supplied by the Department under clause 11 and 30 for
work conrracted to be executed and rates at which they are to be charged for:-


          Particulars            Rate at which the material will          Place of delivery
                                 be charged to the contractor
              (1)                              (2)                               (3)




Note- The person or firm submitting the tender should see that in the above schedule are filled up
before the issue of the from or prior to the submission of the tender,




Signature of the contractor                                      Signature of the Commissioner




104                           c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                                    ANNEXURE – “A”

      MODEL RULES RELATING TO LABOUR, TO WATER SUPPLY AND
                 SANITATION IN LABOUR CAMPUS

Note:-    These model rules are intended primarily for labour camps which are not of a
          permanent nature. They lay down the minimum desirable standard, which
          should be adhered to standards in permanent on semi permanent labour camps
          should not obviously be lower than for temporary camps.

 1.      LOCATION:
          The Camp should be located in elevated and well drained ground in the locality.

 2.      Labour huts to be constructed for one family of 5 person each. The layout to be
         shown in the prescribed sketch.
 3.      HUTTING:
          The Huts to be built of local materials. Each hut should provide at least 20sqm
          of living space.

 4.      SANITARY FACILITIES:
          Latrines and urinals shall be provided at least 15 mtrs away from the nearest
          quarters separately for men and women and specially so marked in the
          following scale.

 5.      LATRINES :
          Pit provided at the rate of 10 user or families per seat. Separate are required as
          the privacy can also be used for this purpose.
 6.      DRINKING WATER :
          Adequate arrangements shall be made for the supply of drinking water. If
          practicable filtered and chlorinated supplies shall be arranged when supply is
          from intermittent sources over head storage tank shall be provided with a
          capacity of five confirm to the sanitary standard laid down in the report of the
          rural sanitation committee. The well should be at least 30 meters away from any
          latrine or other source of pollution. If possible the pump should be installed for
          drawing the water from well. The well should be effectively disinfected one
          every month and the quality of the water should be got tested at the Public
          Health Institution between each work of disinfecting.
 7.      BATHING AND WASHING:
          Separate bathing and washing plan shall be provided for men and women for
          every 25 persons in the camp. There shall be one gap and space of 2 sqm for
          washing and bathing. Proper drainage for waste water should be provided.
 8.      WASTE DISPOSAL :
          Dustbin shall be provided at suitable places in camp and the residence shall be
          directed to throw all rubbish into those dustbins. The dustbin shall be provided
          with cover. The contents shall be removed every day and disposed off by
          trenching.


105                          c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
      9. MEDICAL FACILITIES :
        9.1 Every camp where 1000 or more persons reside shall be providing with whole time
            doctor and dispensary. If there are women in the camp a whole time Nurse shall be
            employed.
        9.2 Every camp where less than 1000 but more than 250 persons resides shall be
            provided with a dispensary and a part time, Nurse/Midwife.
        9.3 If there are less than 250 persons in any camp a first aid kit shall be maintained in
            charge of whole time persons trained in first side.
        9.4 All the medical facilities mentioned above shall be for the all residents in the camp,
            including a dependent of workers, if any free of costs.
        9.5 For each labour camp there should be qualified sanitary inspector and sweepers
            should be provided in the following scales:-
            9.5.1 For camps with strength over 200 but not exceeding 500 persons – One
                    sweeper for every 75 persons above the first 200 for which 3 sweepers will
                    be provided.
            9.5.2 For camps with strength over 500 person – One sweeper for every 100
                    persons above first 500 for which 6 sweepers should be provided.




106                           c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                                     ANNEXURE – “B”

THE CONTRACTOR SHALL PAY NOT LESS THAN FAIR WAGE TO
LABOURERS ENGAGED BY HIM IN THE WORK:


EXPIATION: -

      A.   “Fair Wages” means whether for time of piece work as notified on the date of
           inviting tenders and where such wages have not been so notified the wages
           prescribed by the competent authority for division in which the work is done.

      B.   The contractor shall, notwithstanding the provision of any contract to the
           contrary, cause to be paid a fair to labours indirectly engaged on the work
           including any labour engaged by his sub-contractor in connection with the
           said work as if laborers had been immediately employed by him.

      C.   In respect of all labour directly or indirectly employed on the works or the
           performance of his contract, the contractor shall comply with or cause to be
           complied with the Labour Act. In Force.

      D.   The Commissioner/ Executive Engineer/Sub-Divisional Officer shall have the
           right to deduct from the money due to the contractor any sum required or
           estimated to be required for making good, the loss suffered by a worker or
           workers by reason of non-fulfillment of the condition of the contract for the
           benefit of the workers non payment of the wages or of deductions made from
           his or their wages which are not justified by their terms of contract or non-
           observance of regulations.

      E.   The contractor shall be primarily liable for all payments to be made under and
           for the observance of the regulations aforesaid without prejudice to his right to
           claim indemnity from his sub-contractor.

      F.   The Regulations aforesaid shall be deemed to be a part of this contract and
           any breach thereof shall be deemed to be a breach of this conduct.

      G.   The contractor shall obtain a valid license under the Contract (Regulation &
           Abolition) Act, in force and rule made there under by the competent authority
           from time to time before commencement of work and continue to have a valid
           license until the completion of the work.
           Any Failure to fulfill this requirement shall attract the penal provisions of this
           contract arising out of the resulted non execution of the work assigned to the
           contractor.


107                         c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                                                ANNEXURE – “C”

                                                 FORM FOR SD
To,
                   ....................................

                   ....................................

                   ....................................


Dear Sir or Madam:

                   We enclosed our Fixed Deposit Receipt/Cash Certificate/other similar instrument
No. .................... For `. .................... in favor of ....................... Designation of the Officer
concerned in lieu of deposits required from ........................................ for the due fulfillment by
him/them of the terms of contractor dated ........................................ for during the period
............................................ commencing from .................. and ending on .................. Or the
extension thereof if any.




Dated :                                                                      Tenderer‟s Signature




108                                    c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                                           ANNEXURE – “D”

FROM OF CERTIFICATE OF INCOME TAX TO BE SUBMITTED BY
CONTRATOR (S) TENDERING FOR WORKS COSTING RS. 2.00 LAKHS OR
MORE:


EXPIATION :-

      1. Name & Style (of the company, firm, H.U.F. or Individual) in which the applicant
         assessed to Income Tax and Address for purposes of assessment.
      2. The Income Tax Circle/Ward/District in which the applicant is assessed to Income Tax.
      3. Following particulars concerning the last Income Tax Assessment made:-

               3.01 Reference No. (Or G.I.R. No.) of the assessment
               3.02 Assessment year and Accounting year
               3.03 Amount of Total Income Assessed
               3.04 Amount of Tax Assessed I.T., S.T., E.P.T., B.P.T.
               3.05 Amount of Tax Paid I.T., S.T., E.P.T., B.P.T.
               3.06 Balance being Tax not yet paid and reasons for such arrears.
               3.07 Whether any attachment or certificate proceeding pending in respect of the
                     arrears.
               3.08 Whether the company or firm or H.U.F. on which the assessment was made
                     has been or is being liquidated, windup dissolved, petitioned or being declared
                     insolvent as the case may be.
                     3.08.1 The position about later assignment namely, whether returns submitted
                            under section 22(1) or (2) of the I.T. Act and whether Tax paid under
                            section 18(a) of the Act and the amount of Tax so paid or in arrears.

      4. In Case there has been no Income Tax Assessment at all in the past, whether returns
         submitted under section 21(1) or (2) and 18-A(3) and if so, the amount of Income Tax
         Return or Tax paid and the Income Tax Circle/Ward/District concerned.
      5. The name and address of branch (es) verified the particulars set out above and found
         correct subject to the following remarks.




      Dated:                                                            Signature of I.T.C.
                                                                       Circle/Ward/District



109                             c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                                             ANNEXURE – “E”
    1. TECHNICAL SPECIFICATIONS

    1.1   Scope of Work
                a. The scope of work is for supply, installation, testing and commissioning of flow
                   meters including all accessories and special. The meters are to be installed in
                   consumer connection of the Raipur Water Supply System. The installation of meters
                   shall be done on C.I. / G.I. / P.E. pipelines using standard special and fittings.
                b. All works stated in Section VI are to be carried out by the supplier. Some of the
                   works to be carried out are as follows:
                   i.   Basic study, which involves inspection of the site and developing a method
                        statement for installation and its submission to the purchaser for view and
                        approval for each type of meters and accessories and special. Installation shall be
                        carried out on the basis of approved method statement.
                  ii.   Manufacture, calibration and supply of the flow meters after third party
                        inspection. Transportation of equipment, loading/ unloading, storage at site and
                        handing.
                 iii.   Supply of all requirement special/fittings at site for installation of the flow
                        meters.
                 iv.    Submitting detailed work plan for supply and installation showing all micro
                        activities, within 2 weeks of signing of contract agreement.
                   v.   Excavation, cutting of all types of existing pipelines, welding of flanges in case
                        of MS/GI pipe, providing all necessary pipes, fitting & special for all types of
                        pipes, preparation of assembly consisting of meter and necessary fittings.
                 vi.    Protection of meter by construction of necessary brick masonry chamber for
                        protection of meters, fixing of strainers as per the requirement, CI meter box for
                        Meters of size up to 50mm. Where Chamber/box is existing same shall be used.
                vii.    Installation and commissioning of the flow meters, training of line department
                        personal on installation, reading, maintenance of the flow meters and submission
                        of maintenance schedule for both preventive and breakdown maintenance.
                viii.   Repair and replacement of metering system including cost of all spares, labour
                        etc. for a period of 24 months under comprehensive warranty period.
                 ix.    Submission of all detailed drawing, material specifications, operation and repair
                        and maintenance manuals of all the material to be supplied under the contract
                        along with results of types tests, routine tests and special tests made during the
                        manufacturing process.
                   x.   Bidder shall submit list of technical/ administrative staff along with their CV
                        with, Bid who are to be associated for implementation of work.
                 xi.    Any other items not specified but requirement for the completion of the job in all
                        respect.

1.2 Specification for Domestic Type Meters
1.2.1      Scope
           i.   This includes manufacture, supply of multi jet, dry dial, class „B‟ Digital type inferential
                magnetically coupled domestic water meters having sizes 25mm and 40mm with
                connecting nuts having nominal flow rates in the range 3.5 to 10 kl/h suitable for
                measuring the flow of cold potable water at a nominal pressure of 1 Mpa (maximum) and
                ambient temperature of 450C.

    110                           c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
          ii.      The meter should be as per IS 779 (1994) / ISO 4064. The meter should have EEC
                   approbation certificate (Type Approval or Pattern approval) as per EEC council Directive
                   75/33/EEC for cold-water meters.

1.2.2           Materials

           i.      Water meters shall be made of materials of adequate strength and stability for the purpose
                   for which the water is to be used. It must be manufactured throughout of materials, which
                   are resistant to internal and external corrosion and if some one suitable protects necessary
                   surface treatment.
          ii.      All materials of the water, which are in contact with water, shall be resistant to corrosion
                   and shall be avoided as far as possible in order to minimize electrolytic corrosion. Water
                   temperature variation within the temperature range specified must not adversely affect
                   materials used in the manufacture of the water meter.
         iii.      The meter upper and lower cases in addition to the lid and other exposed parts shall be
                   made of brass or bronze alloy; other materials will not be accepted. Material that comes
                   in contract with the water supply shall withstand 2ppm (parts per million) of chlorine
                   residual in the water supply and shall be resistant to corrosion.
         iv.       The water meter and accessories shall be manufactured from materials of adequate
                   strength and durability. The materials, which come in contact with the potable water,
                   shall not create a toxic hazard, shall no support microbial groth and shall not give rise to
                   unpleasant taste or discoloration in the water supply. Howe ever, the spindle and bearings
                   inside the hydraulic chamber shall be made of polished stainless steel with hard metal tip
                   and sapphire.
          v.       The internal pressure cup should be made of low-ferrous brass not exceeding 0.02% Fe
                   contents. Furthermore the internal pressure cup should overlap the meter body. The lower
                   case of the meter shall be painting materials should be safe for human uses and not affect
                   human health (Health certificates should be included in the bidding documents). The
                   painting colour shall be agreed on later upon order award.
         vi.       The Totalizer and Totalizer Shield :-
                   The totalizer shall ve designed in such a way that if the totalizer protective glass is broken
                   for a reason or another the totalizer cannot be removed from its place. The totalizer
                   protective cover shall ve made of sturdy glass and shall have a thickness of not less than
                   12mm. Study glass is defined as the ability of the counter protection glass to withstand,
                   without damage, a free fall of a metal ball weighing 27.2grams from a vertical distance of
                   not less than 70 cm.
         vii.      Totalizer:-
                       a    It shall be of straight reading type.
                       b    The totalizer shall register in cubic meter units
                       c    The totalizer shall be set at 0 (zero).
                       d    The totalizer shall consist of a row of minimum five on-line consecutive digits to
                            read at least 99,999 m3.
                       e    Another three digits or pointers shall register flows in liters and e of a different
                            color.
                       f    The totalizer or any part of it shall be capable of being repaired.
                       g    The totalizer should be of open type.
                       h    The totalizer must be suitable for test on an electronic test bench.
                       i    The protection class of the totalizer should be IP 68.
                       j    The totalizer should be for remote reading. The remote reading feature must be
                            able to be added without taking the meter from the pipe or dismantling the meter.




   111                                c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
1.2. 3              Manufacturing

                i      The meters shall be manufactured in such a way as to:
                       a) Give long service and guarantee against any fraud or tampering.
                       b) Where meters are subjected to an accident reversal of flow they must be capable of
                          withstanding it without any deterioration or change of their metrological properties.
                       c) Water meter being an important instrument it must be manufactured with utmost
                          precision and quality standards
            ii         Body
                       The body shall be free from all manufacturing and processing defects, such as blowholes
                       and spongy structure and shall not be repaired by plugging, welding or by the addition of
                       materials. The internal shape of the body shall ensure floe of water and easy dismantling.
            iii        Registration Box & Cap
                       a)   The registration box shall be hermetically sealed and no escape hole shall be
                            provided.
                       b)   The material for cap shall be the same as used for registration box. The cap shall be
                            so designed and fixed to the registration box to avoid entry of water and dirt. The
                            transparent window, which covers the digital portion, shall be hermetically closed
                            and resistant. It may be of transparent Acrylic. Window glass shall only the portion
                            showing all the digital shall be visible and closed into a lid.
                       c)   The transparent window should be thick enough and shock be coated with antimist
                            fluid.
            iv         Connection
                       The meter casing shall be fitted in the pipeline by means of 2 cylindrical nipples with
                       connecting nuts, which shall be provided with each meter. The threads on the connection
                       shall conform to IS 2643 (part 1 to 3): 1975
            v          Strainers
                       Water meter shall be provided with strainers. They shall be rigid, easy to remove and
                       clean and shall be fitted on the inlet of the water meter. It shall be possible to remove and
                       clean the strainer in such a way as not to disturb the registration box or tempering with it.
                       The strainer shall have a total area of holes not less than twice the area of the nominal
                       inlet bore of the pipe to which the meter is connected. The free area of holes shall be such
                       that it compiles with the minimum head loss at nominal and maximum flow rate.
            vi         Impeller
                       Impeller and impeller shaft assembly shall rest on a self-lubricating bearing, which has a
                       low frictional resistance as possible.
            vii        Impeller Chamber And Measuring Chamber
                       The impeller chamber and measuring chamber shall be rigid and shall not change its form
                       because of internal or with use.
            viii       Gears And Pinions
                       Gears and pinions shall be manufactured to properly and smoothly match with each other,
                       and shall be firmly fitted on their shafts.
          ix.          Bearings
                       Impeller bearing shall be suitable grounded and polished. The shape of the impeller
                       bearing shall be such as to prevent the penetration of particles of sand, to preclude the
                       deposit of anything-in solution or suspension in water, and to facilitate the washing away


    112                                  c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                      of such deposit by the water flow. The shaft of the gears shall revolve freely in their
                      bearings. The length of the bearing shall ensure their effective operation. All bearing and
                      supporting plates shall be of brass. Meter provided with bearing plates of plastic or other
                      similar material will not be accepted. The bearing plates shall be of
          xi.         A Dial
                      The dial shall be of vitreous enamel or powder coated or plastic ensuring indestructible
                      marking and good legibility.
          xii.        Regulator
                      Every meter shall be provided with external/ internal regulator. The external regulator
                      shall be accessible from outside to be operated by the suitable key without dismantling
                      the meter and without breaking the seals. The internal regulating device shall not be
                      accessible from outside.
          xiii.       Sealing
                      Sealing holes shall be provided and the meter shall be sealed in such a manner as to
                      render it impossible to obtain access to the measuring unit including registration box and
                      cap without breaking the seals. The sealing wires shall be of rust proof material.
          xiv.        Screws and Nuts
                      Screws, studs and nuts shall be of brass. Where fasteners are likely to come in contract
                      with water they shall be made of brass as per IS: 320- 1980 or stainless steel having not
                      less than 10% chromium and 8% nickel contents.
1.2.4             Metering Accuracy
                      The maximum permissible error in the lower zone from q min inclusive up to but excluding
                      qt is+/- 5%
                      The maximum permissible error in the upper zone from qt inclusive up to and including
                      qs is+/- 2%
1.2.5             Pressure Tightness
                      A meter shall be able to withstand constantly without defects in its functioning, leaking,
                      seepage through the walls or permanent deformation, the continuous water pressure of (i)
                      1.6 MPa for 15 minutes, and (ii) 2 MPa for 1 minute when tested in accordance with IS
                      6784: 1984
1.2.6             Loss of pressure
                      Loss of pressure through the meter when determine in accordance with IS: 6784-1995
                      shall not exceed 0.025 MPa at the nominal flow „qn‟ and 0.1 MPa at the maximum flow
                      rate, „qmax‟.
                      Note: Nominal flow rate qn shall be taken as per Table-2 of IS 779 and maximum flow
                      qmax as twice the nominal flow rate.
1.2.7             Temperature Suitability
                      The test shall be carried out in accordance with IS: 6784-1996.
1.2.8             Tests
          i) Production Routine Tests
                  These tests shall be carried out at the manufacture‟s works. All the arrangements for the tests
                  are to be provided by the supplier. These tests will be conducted on each meter at the
                  manufacturer works. Production routine tests shall consist of:
                      a) Pressure tightness
                      b) Loss of pressure
                      c) Metering accuracy

    113                                 c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
            ii) Type Test
                    a) Life Test (Accelerated Endurance Test)
                    b) Pressure tightness in accordance with IS 779 1994
                    c) Flow test in accordance with IS 779 1994
                    The above tests and any other test if included later on shall be carried out as per IS:
                    779 1994 and other relevant Indian Standards/ ISO standard.
            iii) Acceptance Test
                 Production routine test shall be carried out at the manufacturer‟s works or at the place
                specified by the purchaser (provided that all arrangements for the test are made by the
                purchaser at the specified place) in presence of authorized representative of purchaser.
1.2.9       Marketing
                Each water meter shall be marked/ embossed with the following information
                    a) Manufacturer‟s name or trademark.
                    b) Nominal size and class of water meter.
                    c) Direction of flow of meter on both sides of the body of water meter.
                    d) Year of manufacture and serial number.
                    e) EEC certified
                    f) Working pressure
                    g) Approval marking and No. of approval certificate.
                    h) The metrological class and Qn rate in m3 per hour.
1.2.10 CI Meter Box
                    1   Cast iron meter box shall be conforming to IS: 2104
                    2   Cast iron box shall be suitable for 15 mm  water meters.
                    3   It shall be manufactured of the quality not less than Grade FG 150 of IS: 210- 1978
                    4   The thickness of the Cast Iron Box shall not be less than 8 mm. The casting shall be
                        free from blowholes and other defects. All sharp angles shall be removed and
                        finished smooth.
                    5   A slot in the shape of an inverted „U‟ shall be provided on the short sides of the box
                        along their center lines for the passage of pipe. The height of the slot shall be half the
                        clear inside height of the box (excluding the height of dome where provided), and
                        width shall be 40 mm with a tolerance of + 3 mm.
                    6   Locking arrangement shall be provided by means of a padlock.
                    7   Suitable anchorage for fixing the box to the concrete or masonry bedplate on which
                        the water meter would be installed shall be provided.
1.2.11 Stop Valve
            The stop valve should be provided on the upstream side to isolate the meter whenever necessary.
            The stop valve should be ISI marked.
1.3         Specification For Woltmann Type Bulk Meters Class B

1.3.1       Scope

            The Bulk Meter shall be as per ISO 4064/ 1 & EEC approval (Certification). The meter will be
            Class B Woltmann type (Helical blades which about the axis of flow in the meter) magnetically


      114                              c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
          coupled suitable for cold potable water meter for water supplies having sizes from 50mm to
          300mm. Maximum admissible working pressure (MAP) up to 10 bar. The water will have
          hermetically sealed register press, which will be waterproof, and the unit will be provided with
          maximum corrosion protection. The list of the meters is given in Annexure-A.

1.3.2     Materials

          Water meters shall be made of materials of adequate strength and stability for the purpose for
          which the water meter is to be used. It must be manufactured throughout of materials, which are
          resistant to internal and normal external corrosion and if necessary be protected by some suitable
          surface treatment. All materials of the water meter, which are in contact with water, shall be
          resistance to corrosion and shall be nontoxic and non-staining. Use of dissimilar metals in contact
          under water should be avoided as far as possible in order to minimize electrolytic corrosion.
          Water temperature variation within the temperature range specified must not adversely affect the
          materials user in the construction of the water meter.

1.3.3     General

            i.   The register shall be hermetically sealed (IP-68) and Rota table through 3600. The water meters
                 shall be capable of being fitted in any position i.e. horizontal, vertical or inclined going
                 upwards only.
           ii.   The meter size, designation and overall dimensions shall conform to ISO 4064 part I inclined
                 going upwards only.
          iii.   The water meter shall have flanged connections. The flanged connections shall comply with IS
                 1538 part iv & vi for a nominal pressure corresponding to that of the water meter.
          iv.    The manufacturer shall provide a reasonable clearance behind the rear face of the flange to
                 allow access for installation and removal.
           v.    Type of indicating Devices: The indication of meter shall be a combination of analog and
                 digital as per ISO 4046 Part-1
          vi.    Sealing & Marketing: Sealing & Marketing of the water meters shall be conform to 4.10 & 4.11
                 of ISO 4046 Part-1
        vii.     Maximum Permission errors: The maximum permissible error in the zone from q min inclusive
                 up to but excluding qt is+/- 5%
        viii.    The maximum permissible error in the upper zone from qt inclusive up to and including qs is+/-
                 2%
          ix.    The meters shall be able to remain their accuracy when installed in horizontal, vertical or
                 inclined planes going upwards only.
           x.    The meter performance specification shall be as per ISO 4064/1, class B. Copies of the relevant
                 Production Test Certificate are to be provided by the meter manufacture.
          xi.    The meter shall be able to withstand a maximum working temperature of 450C.
        xii.     Meters shall be designed for easy disassembly and re-assembly without the use of special tools
                 or equipment and shall be easy to maintain and repair. Meters shall be designed to resist
                 tempering.
        xiii.    The casing shall be powder coated CI. Workman ship shall be good. All burrs and sharp edges
                 shall be removed and the inside surface should have smooth finish.
        xiv.     Hydrostatic Test at 16 bars in accordance with the ISO 4064-3: 1999 shall be witnessed by the
                 purchaser.
         xv.     Catalog/ Literature shall be submitted with the offer. GA and cross sectional drawings with part
                 numbers, materials of construction and major dimensions, QAO etc. shall be submitted to
                 purchaser for approval after placement of order.

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        xvi.       The supplier shall submit following documents during inspection.
                     a) Chemical Test and mechanical test certificate.
                     b) Warranty Certificate.
                     c) Hydro Test Certificate.
                     d) EEC Certificate.
1.3.4           Markings.

                Each meter shall be marked with the following information:
                     a) Manufactures name or Trade Mark.
                     b) Nominal size and class of meter.
                     c) Direction of flow of water on both sides of meter.
                     d) Year of Manufacturing & Serial No.
                     e) EEC Certificate.
1.3.5           Strainer

            i.     Strainers shall be made of material, which is not susceptible to electrolytic corrosion. They
                   shall be of corrosion materials. They shall be rigid, easy to remove and clean and shall be
                   fitted as separate unit before water meter on the inlet side of the meter. The strainer shall
                   have total area of holes not less than 4 times the area of the nominal inlet bore of the pipe to
                   which the meter is connected. It shall be at installed at such a place that it does not affect
                   the accurate functioning of the meter.
           ii.     A strainer shall be provided upstream of the water meter to avoid any foreign material
                   entering into the meter. The strainer shall be with flanged connection as per IS 1538. Body
                   of the strainer shall be of CI conforming to FG 200 of IS 210-1978 and filter material shall
                   be of stainless steel AISI304, 40 meshes. Gasket shall be rubber as per IS 638. Bolts and
                   Nuts and washer shall be as per IS 1367 clause 4.6/4. Tests to be witnessed by purchaser
                   are Hydro Test of body at 15kg per cm2 and pressure drop across strainer less than 0.5 kg
                   per cm2.
          iii.     Workman ship shall be good. All burrs and sharp edges shall be removed and the inside
                   surface should have smooth finish. Painting shall be one coat of primer followed by 2 coats
                   of enamel paint.
          iv.      Catalog/Literature shall be submitted with the offer. Cross sectional drawings with part
                   numbers, materials of construction and major dimension shall be submitted to purchaser for
                   approval after placement of order.
           v.      The supplier shall submit following documents test certificate.
                               a.   Chemical Test and mechanical test certificate.
                               b.   Warranty Certificate.
                               c.   Hydro Test Certificate
                               d.   QAP
                               e.   Performance Test Certificate
        vii.       Marketing
                   Strainer shall be clearly and permanently marked with:
                               a    Manufactures name or Trade Mark.
                               b    Nominal size.
                               c    Direction of flow.
                               d    Year of Manufacturing & Serial No.



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1.3.6          Brick Masonry Chamber

              i.      Construction of Brick Masonry Chamber with well burnt brick of minimum crushing
                      strength 40 kg per cm2 and water absorption not more than 15%, in cement sand mortar 1:4
                      and plastering of 12 mm thick with cement mortar 1:3 (inside and outside), M 15 cement
                      concrete 100 mm thick on top of brick masonry with Ferro cement concrete covers100 mm
                      thick suitable for class A loading including necessary excavation and PCC M10, 100 mm
                      thick etc. complete as per drawing.
             ii.      Dismantling the existing chamber if any and installing the meters with all necessary fitting
                      as directed by Engineer In-charge is included in scope of work.
            iii.      Brick Chamber are to be constructed for meter size of 80mm to 300 mm and for 50mm size
                      meter CI meter box is to be used.
1.4            Sluice Valves
1.4.1          General
               This section covers the requirements for non rising stem type sluice valve from 50mm to 80mm
               size. The valves will be used for water supply on line installation in upright position, up to 450
               C working temperature, with double flange and cap or hand wheel, for manual operation.
               a        The sluice valve will confirm to IS: 780/IS: 2906, for selection & installation of sluice
                        valve IS: 2685.
               b        The material to be supplied under this sub-section shall include but not be limited to the
                        following:
               c        All necessary fittings including bolts, nuts, gaskets, backing rings, counter flanges,
                        jointing material, strainers etc. as required.
1.4.2          Nominal pressure and dimension
                   The working pressure of the valves shall be kg/cm2 (1Mpa)
1.4.3          Dimension and Mass
                   The dimension and mass of the sluice valves shall be in accordance with IS: 780 for Sizes
                   from 50 to 300 mm.
                   The flanges and their dimensions of drilling shall be in accordance with IS: 1538 (part-I to
                   XXII).
1.4.4          Materials
                   The materials for different components parts of sluice valves shall conform to requirements
                   given below:

            S. No               Component                Materials              Ref. to IS   Grade / designation
              1         Body, bonnet, wedge,          Grey cast iron              210        FG 200
                        stuffing box, gland, thrust
                        plate, hand wheel cap. Etc.
               2        Stem                          Stainless steal                6603    AISI 431. AISI 410
               3        Wedge nut                     Leaded tin bronze              318     LTB 2
               4        Body seal ring, wedge         Leaded tin bronze              318     LTB 2
                        facing ring
               5        Bolt                          Carbon Steal                   1363    Class 4.6
               6        Nut                           Carbon Steal                   1363    Class 4
               7        Bonnet gasket                 Compressed fiber               2712    C
                                                      board
               8        Gland packing                 Asbestos                       4687    nil



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1.4.5            Coating
                 All sluice valves shall be coated by dipping in a bath of tar base composition as given in Clause
                 7 of IS: 780 for sizes from 50mm to 300 mm.
                 All components suspected to corrosion attack shall be coated internally and externally.
                 Protective coating shall always be applied to the individual components before they are
                 assembled, following shot blasting to give good adhesion.

1.4.6            Marketing, testing and inspection
                 The standard marking and packing of the valves shall be done as per Clause 10 and 11 of IS:
                 780. The direction of rotation for OPEN, CLOSE position shall be marked on the hand wheel
                 and on the bonnet of the valve.
                 Testing of sluice valve shall be done for close end in accordance with IS: 780 for sizes from 50
                 mm to 80mm and IS: 2906 for sizes from
                 All the valves shall be inspected for flaw detection test in accordance with IS: 780 for sizes
                 from 50 mm to 80mm and IS: 2906 for sizes from
                 The design, construction material, manufacturing, inspection, performance and testing shall
                 comply with all applicable Indian Standards and Codes. Nothing in the specification will be
                 constructed to relive the supplier of this responsibility.
1.4.7            Selection & Installation

                 The selection & installation of sluice valve shall be as per IS: 2685.

1.4.8            Make of Sluice Valves
                 The sluice should be of any of the following make.
                                    a       Kirloskar Brothers Limited
                                    b       Indian Valve Pvt. Ltd. (IVC)
                                    c       VAG
                 The drawing of the sluice valve shall be submitted for review and approval of the engineer/
                 client before production and supply of the product.

1.5          Specification Of Special And Fittings
1.7.1            General
                 To the extent CI specials shall be used due to their long life. MS special be minimized, being
                 corrosive in nature. Flanged fittings shall be provided as far as possible. The angle of taper shall
                 not exceed 70 wherever reducers/ expanders are used.
1.5.2            Flanged CI Special
            a.        All flanged Special
                 i.   The cast iron flanged specials (flanged spigot, flanged socket, flanged tapers, flanged tees,
                      bends, blank flanged, etc) shall be manufactured and tested according to IS 1536, IS 1537
                      and IS 1538 respectively. The flanged dimensions shall conform to IS 1538 (part I to XXII)
                 ii. The special shall be internally and externally coated with applied (dip) bituminous paint.
                 iii. All flanged specials shall be used for working pressure of 10 kg / cm2 (1Mpa).
                 iv. Flanged specials shall be supplied with the required bolts. Nuts. And rubber gasket. The nut
                     & bolts shall be supplied in jute bag; rubber gasket shall be supplied in a polyethylene bags.
            b.        Double flanged pipes
                 i.   The dimensions & mass of pipes shall be in accordance with IS 7181. The permissible
                      tolerance on mass of pipe shall be +8, -5 % for diameter up to 150 mm & +,-5% for


      118                                   c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
                diameter above 150mm. Tolerance diameter of barrel & wall thickness shall conform to IS
                7181.
           ii. The working length of double flange pipes shall be 0.5m, 1m, 1.5m, 2m & 3.0m. The pipes
               shall be straight & permissible deviation from straight line shall be in accordance with IS
               7181. The pipe of heavier mass than the maximum shall be accepted provided they comply
               in every other respect with the requirement of IS7181.
           iii. The pipes shall be supplied with the required bolts, nuts and rubber gaskets. The flanges
                and their dimensions of drilling shall be in accordance with IS 7181.
           iv. The working pressure for the double flanged pipes shall be 10 kg / cm2 (1Mpa). For some
               meters the specials shall be of working pressure as specified in Annexure A. The pipes
               shall be tested hydrostatically at a specified pressure in accordance with IS 7181. The pipes
               shall not show any sign of leakage, sweating or other defect of any kind. The factory test
               pressure for pipe size over 15mm up to and including 1000 shall be 20 kg /cm2. The pipes
               shall be internally and externally coated with hot applied (dip) bituminous paint in
               accordance with IS 7181.
      c.        Dismasting Joints
           i.   The flexible CI/MS dismasting pieces shall be manufactured in such a way
                That it will allow dismantling of water meter without stress to the joints of the attached
                pipe. The dismantling pieces shall provided minimum clearance of +/- 25 mm (total
                clearance 50mm). The pressure class of the dismantling piece shall be suitable for 10 kg
                /cm2 pressure rating.
           ii. The dimensions of the dismantling piece shall be suitable to fix with a water meter for
               diameter from 50mm to 80mm with flanged joint. The indicative design details are given
               below. However, the manufacture may adopt his own design. The drawing of the
               dismantling production and supply of the product.
      d.        Supply
                All the CI Flanged shall be supplied with one rubber gasket per flanged and the required
                number of nuts and bolts.
      e.        Rubber rings for tyton joints
           i. The rubber shall be free from extractable substances which impart taste, odour or toxicity to
              water. The rubber or its compound shall not content toxie materials, such as compounds of
              mercury0, antimony, manganese, lead or copper.
           ii. The rubber ring shall be vulcanized from Ethylene Propylene (EPDM). The colour of
               materials shall be black.
           iii. The rubber ring shall be long term termite resistant.
           iv. The rubber ring shall be homogenous, free from porosity, grit, excessive blooms. Blister or
               other visible surface imperfection. The fin or flash shall not exceed 0.4 mm and width
               0.8mm.
           v. Rubber rings shall be made of a properly vulcanized virgin rubber compound containing no
              scarp or reclaim.
           vi. The surface of the rubber shall be smooth, free from pitting cracks, blisters, air marks, and
               any other imperfection that may its behavior in service. The body of the rubber ring shall be
               free from porosity and air pockets.
      f.        Packing
                All the rubber shall be packed in polyethylene bags. Several PE bags shall be packed in
                separate jute bags, according to the size.




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1.5.3           MS pipes and Specials
                MS pipes and specials shall be made out of steel plate fabricated to the required dimensions
                and be as per the specification below:
         i.     Pipes and specials shall conform to the requirement of IS 3589 and IS 7322.
        ii.     The piped and specials such as bends, tapers, tees, and branches shall be fabricated by
                cutting steel plates of thickness not less than 10mm and as suitable to match the existing
                line and shall be manufactured with flanged spigot and flanged socket type joints with
                rubber ring, suitable for jointing with pre-stressed pipe, as per specification.
       iii.     The steel for fabricated steel plate fittings is cut, shaped and welded so that the finished
                fittings has the required shape and interior dimensions. Adjacent segment shall be joined by
                means of lap or butt-welding.
       iv.      The steel used for manufacturing of specials shall conform to IS 226.
        v.      The pipes and specials shall be lined inside and outside with liquid epoxy, liquid epoxy
                system shall be as per Annexure-B of IS-3589/2001 for food grade epoxy.
       vi.      All the specials shall be tested for hydrostatic pressure before using as per clause 8 of IS
                7322. In case of specials manufactured at site, they shall be tested by penetration oil or
                other approved means.
   vii.         The bidder shall be fully responsible for any defect in manufacturing not conforming to IS
                Specification. All the defective specials shall be replaced by the Bidder free of cost.
   viii.        For all other specification, the IS 7322 or relevant amendments are binding.

 1.5.4        GI pipes and fittings
        a.    Scope
              The galvanized iron pipes and fitting (tees, sockets, elbows, union, end plug) shall be class B
              ISI marked in accordance with IS: 1239 part-I and part-II. The GI pipes class B shall be used
              as a conduit pipe for signal / power cable between primary head and signal converter. Also
              the GI pipes and fittings shall be used for meters of size of 15mm to 80mm.
        b. Supply
              The medium duty screwed GI pipe and heavy-duty GI fittings of any type (bends, tapers,
              tapered bends, tees, unions, male, female, male/female, etc.) of following sizes shall be
              supplied
        c. Nominal diameters: 15mm to 80mm (1/2”-4”)
              The pipe shall be supplied with threads at both ends conforming to IS: 554, inclusive of one
              screwed socket per length of pipe and fittings. The pipes, fittings should be ISI marked.
              The length of each pipe shall not be less than 6m. The pipes shall be supplied in bundles or
              loose as per diameter.
        d. Supplying and Fixing of following PE 80 Grade MDPE pipe upto 50 mm and PE 100 Grade
           HDPE pipe for 80 & 100 mm of Class PN 6, manufactured from Pre-compounded resin as
           per ISO 4427-2007; along with required Class PN-10 PP compression fittings (such as bends,
           elbows, tees, sockets etc.) complete.

 1.5.5        Inspection & Testing
                The inspection and testing of material and equipment at manufacture‟s place before
                dispatch of materials shall be made according to the procedure described below. For this
                purpose various materials and equipment shall be classified in 3 categories and inspection
                & testing requirement for each category shall be as under:



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           Category A: The drawings and date sheets has to be approved by the Purchaser before
           manufacturing and testing. The material has to be inspected by the Purchaser or his
           representative or by an Inspected agency approved by the Purchaser at the manufacture‟s
           premise before packing and dispatching. The Inspection charged of the agency will be
           borne by the Purchaser but initially the Supplier / Manufacture/ Bidder has to pay the
           inspection charges. The supplier/ Manufacture/ Bidder shall include in their bill the
           inspection charges and the Purchaser will reimburse the same. The supplier/ Manufacture/
           Bidder shall provided the necessary equipments and facilities for tests and the cost, there
           of, shall be borne by the Supplier / Manufacture/ Bidder.

           Category B: The drawings and data sheet of the equipments have to be submitted and to
           be approved by the Purchaser prior to manufacture. The material has to be tested by the
           manufactured and the manufacture‟s test certificates are to be submitted and approved by
           the Supplier / Manufacture/ Bidder before dispatching the Equipment. Not withstanding the
           above, the Purchaser, after examination of the test certificates, reserves the right to instruct
           the Supplier / Manufacture/ Bidder for retesting, if required, in the presence of Purchaser‟s
           representative.

           Category C: The materials may be manufactured as per standard and delivered to the site.
           The classification of material under different categories shall be as under.

                                       EQUIPMENT                                      CATEGORY
            Multijet Inferential Class B Domestic Meters, Woltman Type Category A:
            Meters
            Sluice Valves, Stop Cock, Dismantling joints, Strainers, Specials       Category B:
            Nuts and bolts, rubber gasket, rubber rings, Pipes Meter Boxes etc.     Category C:



           The Supplier /Manufacture/ Bidder shall inform the Purchaser about the likely dates of
           manufacturing, testing and dispatching. The Supplier /Manufacture/ Bidder shall notify the
           Purchaser for Inspection and Testing, at least 28 days prior to packing and shipping and
           shall supply the manufacturer‟s test results and quality control certificates.

           For materials / EQUIPMENT under category “A” and “B”, the Purchaser will provide an
           authorization for packing and shipping after inspection.

           On demand of the purchaser the supplier has to submit for approval up to 3 samples of the
           proposed materials. This applies particularly to the items falling under category C. All the
           samples have to be delivered in suitable packing to the office of the purchaser or his
           representative at the site.

           The testing, approval for dispatching shall not absolve the Supplier‟s / Manufacture/
           Bidder‟s obligation for satisfactory performance of the equipment.

1.5.6 C Tender Specification OMPRESSION FITTINGS FOR WATER

      1.   All compression fittings included in this specification shall be designed and be suitable for
           use with potable water distribution systems and be supplied for manufacturer complying
           with requirements of ISO 9002. Fittings bodies may be of various configurations and
           include male adaptors, female adaptors, couplings, reduced couplings, elbows 900, elbows
           900, with male offtake, elbows 900, with female offtakes, elbows 450, elbows 450, with
           male offtake, Tee900, Tee 900, reduced/increased, Tee900, with male offtake, Tee900, with
           female offtakes, Flanged joints, end caps and wall plate-elbows. The main size range is


121                             c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
           from d 16 up to d110. The fittings up to d63 must be able to operate at a constant working
           pressure of 16 bar (fittings>d63, at 10 bar) at an ambient temperature of 20 degree
           centigrade.
      2.   Supplies must provide approvals of minimum three internationally recognized authorities,
           such as DVGW,DS,SVGW etc. for their products.
1.5.7 Compression fitting bodies
      1.   All bodies shall be injection moulded from recognized top quality polypropylene (pp)
      2.   All bodies shall be coloured black.
      3.   All bodies must have moulded-in manufacturer identification, material and series
           information and show the dimensions of the pipe outside diameter and if necessary of the
           threads
      4.   All male and female threads of the bodies shall be injection moulded according to the ISO
           7/1 standard
1.5.8 Compression fitting nuts
      1.   All nuts shall be injection moulded from recognized top quality polypropylene (pp)
      2.   All nuts shall be coloured black
      3.   All nuts must have an UV resistance of grade 8 according to ASTM D2565
      4.   All nuts must shall have moulded-in manufacturer identification and show the KIWA snd
           Australian standard approval
      5.   The outer circumference must be provided with ribs to enhance hand grip or the tightening
           of the nut with adequate tools.
1.5.9 Clamp rings
      1.   All clamp ring shall be injection moulded from recognized top quality plyacetal(POM)
      2.   All clamp rings shall be coloured white
      3.   Clamp rings shall not be connected to the trust rings but be able to move freely on them
      4.   Thrust rings and clamp rings must be two(2) different components.
1.5.9 Thrust rings
      1.   All thrust rings shall be injection moulded from recognized top quality polypropylene(PP)
      2.   All thrust rings shall be coloured balck.
      3.   All thrust rings up to d50 shall be secured in the body so that they can not fall if the fitting
           is disassembled.
      4.   All thrust rings must not be connected to the clamp rings.
      5.   All thrust rings must apply pressure on the gaskets if the nut is tighten
      6.   Thrust rings and clamp ring must be two (2) different components
1.5.9 Gaskets
      1.   All gaskets shall be made of recognized top quality nitride Rubber (NBR) and not contain a
           plasticizer that when in direct contact, has harmful effect either to plastic pipes and fittings.
      2.   Each gasket must have a smooth finish and be free from moulding flashes of similar.
      3.   The gaskets up to d63 must have an average shore hardness of 70 +/-5 degrees.
      4.   The gaskets > d63 must have an average shore hardness of 60 +/-5 degrees
      5.   All gaskets shall be coloured black


122                             c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
      6.    All gaskets must have a conical shape on the inside of the gasket for an easy insertion of
            the pipe without disassembling of the fitting. All gaskets are to have a wide flat sealing
            contact function with the pipe in quation.
      7.    All gaskets must have a cylindrical shape on the outside of the gasket.
      8.    All gaskets must have two (2) lips on the bottom of the gaskets to guarantee a good sealing
            in cases of suction and vacuum.
      9.    The use of O-rings as a pipe to fitting seal is not permitted
1.5.9 Testing
      1. The compression fittings must conform with the relevant internationally recognized
      2. Performance requirements:


                                    Type test                               Standard
              Dimensions of the threads                                     ISO 7/1
              Tightness of the joints                                       ISO 3458
              Tightness of the joints when subjected to bending             ISO 3503
              Resistance to pull-out                                        ISO 3501
              Internal under-pressure test                                  ISO 3459
              Long term pressure test                                       ISO 14236


1.5.9 Packaging
      1. All compression fittings up to d32 must be packed in transparent protective bags
      2. All compression fittings must be packed in carton boxes
      3. If only one type of product is packed all carton boxes shall have a label showing the
         manufacturer identification, the description of the product, the drawing of the product,
         the relevant size and the quantity
1.5.9 Product training and technical information
      1. The manufacturer or the material supplier shall provide a specialized theoretical and
         active practical product training given by qualified instructors to enable installers of the
         above mentioned products to be able to understand and use the products correctly and
         efficiently under site conditions
      2. The courses are to be held on the purchaser‟s own premises upon demand
      3. The manufacturer is to provide accurate and easy-to-understand assembly instructions in
         at least one internationally recognized language which can be used at any cubes quent
         time for reference purposes.

1.6        DI STRAP SADDLES


      TECHNICAL SPECIFICATIONS:

           DI strap saddles are ideal for connecting GI and/ PE pipe with the mains and sub main
      DI pipes installed in various town water distribution networks. These strap saddles have a
      unipue ss strap which makes it suitable for connection with a range of main/sub main pipe
      diameter.


123                              c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
      Size range :

             Main pipe sizes:

             The multi size strap saddles can be used for connections with following sizes of
             metallic pipe:
             80 mm NB 100 mm NB, 150 mm NB, 200 mm NB & 300 mm NB

             The various lengths of straps are available which make the saddle suitable for
             connection with a range of pipe diameters.

      Connection Size:

      For PE Pipes:

             For connecting PE pipes to the mains/submains of metallic pipes of carious
             diameters, such as poly propylene are readily available which can be screwed on to
             the female threaded out lot or the strap saddle very easily and then the PE pipes of
             desired size can be fitted on to the compression end of the fitting to give a leak proof
             connection. the thread sizes and the compression fittings for connections using
             following sizes of PE pipes are readily available:

             20 mm OD, 25 mm OD, 32 mm OD, 40 mm OD, 50 mm OD, and 63 mm OD pipe
             size can be connected using DI strap saddles for connections from the main/sub main
             pipe size mentioned above.

             For use with compression fittings, PN class of the PE pipes should be carefully
             selected so that the same has minimum ring stiffness to take care of the compression
             during fixing/tightening of the compression fitting.


      STRAPS:

             The multi straps can be installed on any pipe varying from an outside diameter of 80
             mm up to 300 mm. the multi plus straps are used to install any type of the required
             parts for installation: two knuckles, along with two stainless steel studs and nuts. The
             packaging system used for the straps enables highly compact storage. The straps are
             supplied in flat, labeled boxes to make handling and identification easier. All straps
             are produced in a no-weld design to avoid intergranular corrosion, to prevent
             galvanic, all straps are supplied with a colored band to isolate them from the pipes.
             The straps curve conveniently around the pipe on which thay are installed. The
             positioning of the nuts makes it possible to easily install the saddles in any position.


      MATORIAL OF CONOTRUCTION OF VARIOUS COMPONENTS:
          Saddle Head : Cast irom
          Reducing inserts (if required): forged Brass/Forged steel
          Rubber inlay (insert): Standerd EPDM for water or NBR/NR for water and gas
          Straps: Stainless steel AISI 304 band with PVC/NBR protection
          Coating: corrosion resistant epoxy coating layer thickness of 150-250 microns w
          Working pressure: 10 bar for water service and 1 bar for gasee




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1.7         Packing, Handling and Transportation
      1.7.1      After inspection and clearance by Purchaser or its authorized inspecting agency at the
                 manufacturer‟s place, wherever applicable, the Supplier shall arrange and coordinate with
                 all concerned agencies for proper and expeditious packing, forwarding, transporting,
                 unloading from carries at site, inspection and storage.
      1.7.2      Prior to dispatch, all equipment shall be adequately protected by painting, packing,
                 wrapping or by other approved means for the whole period of transit, storage and
                 subsequent transport to the installation site against corrosion and incidental damage,
                 including the effect of vermin, sun, rain, and sandstorm, hot and humid climate.
      1.7.3      The flanges of meter shall be protected by wooden discs attached by means of service bolts
                 (which shall not be used at site) or by other approved means. Heavy material shall be
                 packed in such a manner that handling during transport and unloading shall be possible
                 with adequate available at sites. Rubber gasket, bolts, nuts and other small items shall be
                 packed in jute bags, which normally shall not weigh more than 50 kg gross per bag.
      1.7.4      The supplier/ Manufacture/ Bidder shall make good to the satisfaction of the Purchaser any
                 deterioration of the protective coatings, paint, packing etc. that may occur during
                 transportations.
      1.7.5      The supplier/ Manufacture/ Bidder has to ensure that the required suitable handling
                 equipment is available at his workshop, during interim storage and handling, and at the site
                 for loading and uploading.
      1.7.6      All items whether individually or packed in wooden cases shall be clearly marked with
                 indelible paint for identification against the packing list. Every crate or package shall
                 contain a packing list in a waterproof envelope. The packing shall be in accordance with
                 the requirements of the carrier and the lifting and handling equipment so that damage
                 during transport, interim storage and handling can be excluded. The items have to be
                 marked according to their vulnerability so that the handling and transportation staff can
                 assess the contents and the required way of handling.

1.8         Installation of Meter Assembly
      1.8.1      As far as possible suitable specials shall be used preference will be given to strap saddle
                 fittings.
      1.8.2      Meters shall be installed as per IS 2401 (Latest Version)/ ISO 4064 Part II. There shall be
                 straight length of pipe upstream and downstream of meter for an equivalent length of 10
                 timed diameters of pipe.
      1.8.3      Proper care should be taken at the time of installation to minimize the disturbance in the
                 water supplies.
      1.8.4      From maintains point of view a proper protection and easy access to the flow meters shall
                 be ensured at the time of installation of these meters.
      1.8.5      The flow meters shall be installed at the place directed by the Purchaser.
      1.8.6      The work will include all excavations, dismantling and repair of the existing pipe and
                 [remise will be made clean and as before situation.
      1.8.7      If there are any existing meters than those meters are to be removed from site and to be
                 deposited back the Purchaser‟s Representative in a stipulated format.
      1.8.8      To avoid damages and over run of the meter due to intermittent water supply system is
                 desirable to install the meter so that the top of the meter is always below the level of the
                 communication pipe.
      1.8.9      Before installing the flow meter in the pipeline, it shall be thoroughly cleaned by installing
                 in the place of the flow meter a pipe of suitable length and diameter and letting the passage
                 of a fair amount of water flow through the pipe to avoid formation of a pockets. It is

      125                            c433a8f5-0c61-4cca-8c95-cea7ea00d337.doc
         advisable that the level of the pipeline where the flow meter is proposed to be installed
         shall be checked by a spirit level.
1.8.10   The flow meter shall be located where it is not liable to get severe shock of water hammer,
         which might damage the system of the meter.
1.8.11   Cutting of pipes shall be necessary for installation and fixing of the flow meter assembly on
         the existing pipes. For this purpose, a trench of sufficient width, depth and length shall be
         excavated for the underground pipes. Since the work shall is to be carried out on the
         existing pipes of Raipur Municipal Corporation, the work shall be properly planned and
         completed in shortest possible time with minimum shut and shall be coordinated with
         Raipur Municipal Corporation.
1.8.12   The existing pipes shall be cut and dismantling as per the requirement without damaging
         the pipes. In case the pipe is damaged the same shall be replaced by the Bidder at his cost.
1.8.13   Prior to lowering the flow meter assembly in the trench, the bottom of the trench shall be
         rammed and a fine gravel bedding of 80mm (in rocky strata) only shall be prepared. The
         meter assembly shall fully rest on the firm and flat bed. After installation, the trench shall
         be filled with excavated soil in layer with proper compaction to the entire satisfaction of the
         Purchaser‟s Representative. The laying of pipe and fixing of flow meter assembly shall be
         done as per the relevant code of practice for laying and fixing of joints for respective pipe
         material.
1.8.14   It is desirable and advantageous to prepare the assembly of flow meter and pipe fittings in
         advance, which shall be inserted at pre-selected locations in the system to minimize
         disturbance of water supplies and to ensure high degree of workmanship and fast
         installation.
1.8.15   All the flange fittings shall be installed with a proper rubber gasket for water tight joints.

1.9      General Specifications
1.9.1    All the materials incorporated in the works shall be the most suitable for the duty concerned
         and shall be new, free from imperfections and selected for long and minimum maintains.
1.9.2    Where not specified in Section VI of this Bid documents, Standard Specifications of
         UWSEIMP and CPWD specifications shall be followed. The aim is to implement work
         with best engineering practice.
1.9.3    The objective of the specifications given in Section V of this Bid document is not to specify
         all the details pertaining to the design, drawing and selection of equipment or product. The
         equipment or product supplied shall be of height standard of quality and best engineering
         practice and shall comply with all currently applicable standards, regulations and codes.
1.9.4    Except as otherwise specified in this specification, the Indian / International Standards and
         Codes of Practice in their latest version shall be adhered to for the design, manufacturing,
         inspection, calibration, installation, field testing, packing, handling and transportation of
         product.
1.9.5    Should any product be offered conforming to other standard, the equipment or products
         shall be equal to or superior to those specified and the documentary conformation shall be
         submitted for the prior approval of the Purchaser.
1.9.6    Bidder shall produce the in house calibration certificate for all the meter supplied to RMC
         and for 15mm to 40 mm consumer meters, minimum 05 meter shall be send to flow labs
         FCRI Kerala/NPL Delhi for testing out of each lot size of 500 meter, the sample will be
         selected by RMC. All Pipe materials & fittings duly inspected by DGS&D.
         For the meter size 50mm – 500mm minimum 01 meter or 5% of supplied lot size
         (whichever is more) shall be tested from the Flow labs mentioned above.




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1.9.7    In case of any one meter failed in test at approved lab, supplier need to send another sample
         from supplied lot with double the sample size as per clause-11. In case of adverse result, for
         the second time whole lot supplied will be rejected and the entire meters of that lot shall be
         replaced by supplier at his own cost.

1.10     Repair and Maintenance of meters during Warranty period
1.10.1   The cost of providing trouble free operation of the flow meters including
         Labour & spare parts and other such services incurred by the Supplier during 5 years
         Comprehensive Warranty period shall be borne the Supplier.
1.10.2   The warranty shall after installation & commissioning of all the flow meters.
         The warranty period shall be for 5 years after installation & commissioning of all the flow
         meters and successful completion of the work. The supplier shall keep all the flow meters
         in working condition during warranty period with specified accuracy level. Supplier will
         supply parts for the repair and no separate payment shall be admissible for any parts
         provided during warranty period.
1.10.3   The Supplier shall ensure trouble free operation of the flow meters during warranty period.
         The spare parts required to run the system smoothly during above period shall be made
         available at all the sites without a loss of time at the earliest.
1.10.4   During warranty period, Supplier shall arrange and install standby unit or replace or repair
         the flow meters at his cost.
1.10.5   During the warranty period, Supplier shall check all the flow meters monthly and submit
         the meter checking statement to RMC. The frequency of check shall not be longer than a
         month and he shall submit certificate for satisfactory meter working every month.
1.10.6   All the breakdown calls during warranty period shall be attended within 14 days of the
         communication. Upon failure of the supplier to comply with the requirement to replace/
         repair faulty or unserviceable flow meters promptly within 14 days, the Supplier shall be
         liable for compensation of Rs. 200/- per day per meter for Domestic meters and 1000/- per
         day per meter for Woltman type bulk meters, subject to a maximum of Rs. 2000/- per meter
         for Domestic meters and 10000/- per meter for Woltman type bulk meters.
1.10.7   The Supplier shall not sublet / subcontract any part of work without prior approval of
         Purchaser.
1.10.8   Supplier shall provide at his expenses all materials / spares / services necessary for
         rectifying / repairing of equipment during warranty period.
1.10.9   Additional points for warranty of Domestic & Wolman meters
              i. Any fitting or pipe piece required to be replaced (as damage by the contractor) to
                 make the fitting satisfactory for the repaired / replaced meter will have to be
                 provided by the Supplier at his cost. Transportations & other charges shall also be
                 borne by the contractor.
             ii. The removed meters will be checked, repaired and tested expeditiously to maintain
                 a continuous flow of repaired and tested meters for replacement. The meter so
                 repaired will have accuracy as per ISO / IS which shall be witnessed by RMC
                 representative.
            iii. All the material/ spares required for rectification of defective meters during
                 warranty period shall be supplied by the Supplier including testing & calibration of
                 the meter at his own cost.
1.11 General Requirement

1.11.2 The Supplier shall establish full co-ordination with the consumers and RMC and extend co-
       operation to complete work.

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1.11.3 Supplier’s Liability and Insurance
         From commencement of work to completion of the work, the Supplier shall take full
         responsibility for the care and all necessary precaution to prevent loss or damage to work /
         property fully or partially and shall be liable for any damage or loss that may happen to the
         works/ property or any part thereof from any cause whatsoever and shall at his own cost
         repair and make good the same so that at complication, the works shall be in good order
         and condition and in conformity in every respect with requirements of the contract and
         instruction of RMC.
         The minimum amount of Third Party Liability insurance cover shall be Rs. 9,000000/-
         (Rupees Three Lac only) per occurrence or event, with the number of occurrences not less
         than four. The Supplier shall promptly notify the Purchaser of each claim made under such
         occurrence in order to maintain the number of covered occurrence at not less than four.
1.11.4 Records, Procedure and Reports
         A work order book shall be maintained by the Supplier at site/ workshop for Taking
         instruction from Purchaser or his representative. The Supplier shall maintain records
         pertaining to the quality of installation / erection work and inspection, testing, compliance
         with all technical requirements in respect of this entire works as described before. The
         Supplier shall submit such records to the Purchaser after the completion of any particular
         work before submitting the bill.
1.11.5 Personnel
         The Supplier shall depute sufficient staff to carry out the work efficiently and satisfactory.
         The Supplier shall undertake to comply with applicable legislation and the code of labour
         law on matters of health, hygiene and shall assume responsibility for works required in the
         event of any change in applicable regulations. The Supplier shall provide all necessary
         superintendence during the execution of works. The Supplier‟s staff shall include adequate
         and competent persons with proven suitable, previous experience on similar contracts to
         supervise the works and sufficient skilled, semi-skilled not remove any representative or
         skilled lobour from the site without prior approval of the of the Supplier‟s obligations of the
         Purchaser‟s Representative for the proper fulfilling of the Supplier‟s obligations under the
         contract. The supplier or a competent and authorized agent or representative approved in
         writing by RMC on the basic of qualification and experience to be furnished by the
         Supplier, whose approval may at any time be withdrawn, is to constantly on the works and
         shall give his whole time to the superintendence of the works.
1.11.6 Purchaser’s Drawing
         The drawings listed in the Tender document are Purchaser‟s drawing and are provided by
         the Purchaser as a guideline of the specification and work. All data and information
         furnished in the drawings by the Purchaser is given in good faith but the Purchaser does not
         accept the responsibility for the completeness and accuracy thereof. The some shall be
         verified by the Supplier promptly pointing out errors or discrepancies thereof to the
         Purchaser.
1.11.7 Bidder’s Drawing
         All drawings by the Supplier shall be on standard size sheets, prepared on computer with
         Auto CAD (latest edition) and shall show particulars in a title block located in the lower
         right hand corner, in addition to the name of Supplier and equipment manufacture, date,
         scale, drawing, revision number (R0 for drawings submitted initially, R1, R2 etc. for
         drawing submitted subsequently).
         A blank space shall be provided for the Purchaser‟s approval stamp and provision shall be
         made for detail of revisions to be recorded.
         All drawings submitted by the Supplier shall use English language. All drawings shall be
         clearly and fully cross-referenced to the other drawings as relevant.


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         The following drawing/ documents shall be submitted by the Supplier for approval by the
         Purchaser‟s Representatives
           a. Date sheet indicating detailed technical particulars for all the equipment supplied.
           b. The complete bills of material indicating make, model no., type, quantity, etc.
           c. Manufacturer‟s catalog for all the supplied equipment.
           d. Detailed installation procedure & drawing for all the equipment.
           e. Operation and maintenance manuals of all equipment supplied.
           f. Quality assurance procedure for all equipment supplied.
           g. Test certificate for wet calibration test for accuracy and repeatability of the flow
              meter and hydraulic test certificate for the flow tube.
           h. Type test certificates for all the equipment supplied.

1.11.8 Public Authorities
           The Supplier shall comply with all rules & regulations, bye laws and directives given
           from time to time by any local or public authority in connection with this work and shall
           himself pay fees or charges which are livable on him without any extra cost to the RMC.
1.11.9 Safely
           The Supplier shall be responsible for safely of the materials supplied and kept in joint
           custody of the Purchaser and the Supplier till completion of contract. The Supplier shall
           at his own expenses arrange for the safely of his labor / supervisor staff employed by him
           directly or indirectly for performing the work, as per statutory requirement. The Supplier
           shall report any accident or unusual occurrence with the work at site that take place to
           RMC notice immediately with the action, which he might have taken.
1.11.10 Acquaintance with Site and Work Conditions
           The Bidder shall study the site and general conditions in respect of approaches, laborers,
           climate and the data included in the tender documents and get it verified with actual
           inspections of the site, before submitting his Bid. In case of doubt about any item or data
           included in these specifications the same shall be got. Clarified in pre-bid meeting. Once
           the Bid is accepted, it shall be concluded that the Bidder has verified and made himself
           conversant with all the details required for completing the work as per the stipulated
           conditions and specifications included in this tender document.
1.11.11 Store Shed, Meter Repairs Shop, Office etc.
           The Supplier shall make necessary arrangement at his own cost for store shed, meter
           repairs shop, meter test bench, office, etc.


2. TRAINING OF OPERATION PERSONNEL
           All personnel designated by the Purchaser to be responsible for the operation,
           maintenance, reading and repair of the metering system shall be provided with practical
           training in the use maintenance of the meter in Raipur. For this purpose, the supplier shall
           provide a training program for the Purchaser‟s Personal during implementation period of
           9 months. The supplier shall intimate details of his proposed training, the facilities
           required and the training personnel to be provided. All the cost involved in the training
           program shall be borne by the supplier.


3. MAINTENANCE FOR 5 YEARS WITH GUARANTEE
           i.   On receipt of the complaint, the representative of the firms should go to the side of
                work with all spares, tested meter and remove the Defective meter and replace the
                same with tested working meter.



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        ii. The defective meter should be removed and New tested meter should be installed
            immediately within 3 days after intimation by RMC. The bidder may take defective
            meters to his work place to rectify the defect and kept duly calibrated for subsequent
            use.
        iii. Complaints regarding abnormal/improper reading will also be treated as defective
             meters. The bidder has to arrange for the same with good meter. If the factory seal of
             the company is tampered then the signature of the department personal and the
             consumer should be obtained on the complaint sheet.
        iv. The firm must establish a local office with telephone for receipt of complaints for
            removing/repairs of meters, workman should be arranged by the firm only. Bills
            should be submitted monthly furnishing details of the defective meters attended. The
            firm should submit the computerized statement of Replacement of meters for
            analysis. In this regard the details of the Meters attended every month should be
            submitted along with the bill Raised for malignance of meter in the format to be
            issued by the Executive Engineer, (WW), Raipur


4. DRAWINGS


        The purpose of drawing is to specify location, dimensions, materials to be used, stages of
        manufacturing and other characteristics of the Goods and Related Services.
        A schematic drawing of the typical flow meter installation is given. The Supplier shall
        provide drawings of the Goods/ Equipment and the working drawings for approval of the
        Purchaser during Contract execution.




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