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CMS Invoice

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									                                                                                  HOUSING

                  Residence Hall: New Res                                                                       Floor(s):                1st floor
                                  ADULT CAMP:
                 CHECK-IN DATE: Friday, June 22, 2007                                             DEPARTURE DATE: Sunday, June 24, 2007
                           Time: 3:00 to 5:30pm                                                             Time: 11:00 AM
                       Location: Eickhoff Hall Main Office                                               Location: Eickhoff Hall Main Office
                                  MAIN CAMP:
                 CHECK-IN DATE: Sunday, June 24, 2007                                             DEPARTURE DATE: Saturday, June 30, 2007
                          Time: 3:00 to 5:30pm                                                              Time: TBD
                      Location: Eickhoff Hall Main Office                                                Location: Eickhoff Hall Main Office

RATES: ADULT CAMP:
                   SINGLE          20        Participants                X    3       nights @ $50.05               =       $3,003.00

          MAIN CAMP:
                   SINGLE          10        Participants                X    5       nights @ $50.05               =       $2,502.50
                  DOUBLE:          20        Participants                X    5       nights @ $37.54               =       $3,754.00


      210 Participant Bednights                                              SUBTOTAL Housing Charges:              =       $9,259.50

         Linen service:                 50          Packages             x    1             @ $15.00                =       $750.00

                                                                                  TOTAL Housing Charges:            =       $10,009.50



                                                                             DINING SERVICES
Dining Hall:                Eickoff Hall                                                                                              MEAL HOURS
                                                                                                  BREAKFAST                 8:00 AM to 9:00 AM
First Meal:                       Dinner Friday, June 22, 2007                                    LUNCH                     12:00NN to 1:00 PM
Last Meal:                        Dinner Sunday, June 24, 2007                                    DINNER                    6:00 PM to 6:45 PM
                                                                                                  MEAL BAND COLOR                          TBD

NOTES: Group will eat:                       Sun: Dinner; Mon-Fri:Breakfast, Lunch, Dinner; Sat: Breakfast

RATES:                      Breakfast = $3.08                           Lunch = $4.63             Dinner = $7.71

                  S, Su                 20   Adult Camp                  X        2 Breakfast @         $3.21       =       $128.40
                  S, Su                 20   Adult Camp                  X        2    Lunch @          $4.81       =       $192.40
                   F, S                 20   Adult Camp                  X        2    Dinner @         $8.02       =       $320.80
         Su, M, T, W, R                 40   Main Camp Participants      X        5 Breakfast @         $3.21       =       $642.00
         Su, M, T, W, R                 40   Main Camp Participants      X        5    Lunch @          $4.81       =       $962.00
         Su, M, T, W, R                 40   Main Camp Participants      X        5    Dinner @         $8.02       =       $1,604.00
         Su, M, T, W, R                 20 Short Day Camp Participants X          5     Lunch @         $4.81       =       $481.00
          F, S                          20 Participants                  X        2 Breakfast @         $3.21       =       $128.40
          F                             20 Participants                  X        1    Lunch @          $4.81       =       $96.20
          F                             20 Participants                  X        1    Dinner @         $8.02       =       $160.40

                                                                         TOTAL Dining Services Charges:             =       $4,715.60
                                                                      (Catering Services billed separately)
                                                                                                                                                     7/14/2011
                                                                                 Contract/Invoice #:             $0.00
                                                                                                                 $0.00
                                THE COLLEGE OF NEW JERSEY
                                    Conference and Meeting Services
                                P.O. Box 7718 * Ewing, NJ 08628-0718
                               Phone: 609.771.2264 * Fax: 609.637.5185
Org/Dept Name:          0                                            Location of event:                New Res
Date of the Event:      January 0, 1900                              Title of Event:                   0

                                                Guest Services


      Assistant Coordinator:




      Office Manager:




      Operations Managers:
      Set up tables for check in on           June 22, 2007           by 8 AM in the      New Res Main Lounge
      Set up tables for check out on                                  by 1 PM in the      New Res Main Lounge

      Group will need overhead projectors and LCD projectors and screens
                        Dates and locations to be determined
                        LCD projector -- cost $130 each
                        Overhead Projectors -- cost 15.00 each
                        Screen - cost $20.00 each
                                                  ESTIMATED CMS MEDIA CHARGE:                          $900.00

      Please check all phone lines to make sure they are operating          Check On: Wednesday, June 20, 2007


      OTHER NOTES:
      Fire Drill wil take place on:
                          Friday, June 22, 2007                  at 9:30 PM in            New Res
      and again on: Sunday, June 24, 2007                        at 9:30 PM in            New Res
                          Please make sure other groups are told

      Main Lounge:




                                                                                                                  7/14/2011
                                                                                            ####       $0.00
                                                                                                       $0.00
                                THE COLLEGE OF NEW JERSEY
                                   Conference and Meeting Services
                               P.O. Box 7718 * Ewing, NJ 08628-0718
                              Phone: 609.771.2264 * Fax: 609.637.5185
Org/Dept Name:            0                                            Location of event:
Date of the Event:                                                     Title of Event:             0




      Monday through Friday
      8 - 9am         Breakfast
      9am to 12noon   Classes           5 classroom spaces needed
      12-1pm          Lunch
      1pm to 3pm      Chess Play        1 large space for whole group needed
      3pm to 3:45pm   Analysis
      3:45pm to 6pm   Rec Time / Sports
      6pm to 6:45pm Dinner
      7pm to 10pm     Chess Play


      May have Adult group arrive either before or after the week program.
      May have a last day tournament




      Location for Camp Store still needs to be worked out with group
      Location for Camp Office still needs to be worked out with group
                                                                                         Contract/Invoice #:             $0.00
                                                                                                                         $0.00
                                        THE COLLEGE OF NEW JERSEY
                                            Conference and Meeting Services
                                        P.O. Box 7718 * Ewing, NJ 08628-0718
                                       Phone: 609.771.2264 * Fax: 609.637.5185
Org/Dept Name:          0                                           Location of event:                         New Res
Date of the Event:      January 0, 1900                             Title of Event:                            0

                                              WELLNESS / AQUATIC CENTER
Wellness Center Schedule:                                           Aquatic Center Requested Schedule:
     Date           Time                                            Dates                  Time
     NONE Requested

Athletic Space Requested
      NONE Requested


A. Weight room use with supervision only.
B. $5.00 per person per visit.

                                                    TELECOMMUNICATIONS

      Phone Requests:                       ALL PHONES TO BE ACTIVATED BY                             Wednesday, June 20, 2007
      ACTIVATION DATE:                      ALL PHONES TO BE DEACTIVATED ON                            Monday, July 02, 2007


      Access Code:                          MUST BE DETERMINED -- DOES GROUP WANT PHONE
      Phonemail Password -                  ACCESS FOR THEIR PROGRAM




                                            Hook up fee:              ESTIMATED                      =         $0.00
                        $54 per line        Toll/ line fee:           ESTIMATED                      =         $0.00
      TOTAL                                                           ESTIMATED                      =         $0.00


                                                              FACILITIES

      As per work order, please put sign up on Welcome boards in front of campus and on
      Green lane entrance to read:
                                          Welcome:     0                      New Res
                     Sign should be up from 6 AM on Friday, June 22, 2007
                                        Until 6 PM on Saturday, June 30, 2007


                                                       ACCESS CONTROL

      Access Control:   Please provide CMS with XXX cards for Building Access:




                                                                                                                         7/14/2011
                                                                                     Contract/Invoice #:              $0.00
                                                                                                                      $0.00
                                           THE COLLEGE OF NEW JERSEY
                                               Conference and Meeting Services
                                           P.O. Box 7718 * Ewing, NJ 08628-0718
                                          Phone: 609.771.2264 * Fax: 609.637.5185
Org/Dept Name:              0                                         Location of event:                    New Res
Date of the Event:          January 0, 1900                           Title of Event:                       0

                                                          STUDENT CENTER

        No request for the Student Center at this time

                                                                                                    =                 $0.00
                                                                                                    =                 $0.00

EXTRA STAFFING:                                                                                     =                 $0.00

        TOTAL STUDENT CENTER MEDIA:                                                         =                         $0.00
        TOTAL STUDENT CENTER STAFFING:                                                      =                         $0.00

                                                 CLASSROOMS/MEETING ROOMS

        Date needed         Room requested    Time requested                         Cost per day
    5       June 22, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 23, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 24, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 25, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 26, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 27, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 28, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 29, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40
    5       June 30, 2007   classrooms        9am to 12 noon          @               $106.08           =   $530.40

    1       June 22, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 23, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 24, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 25, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 26, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 27, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 28, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 29, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00
    1       June 30, 2007   1855 Room         1pm to 10pm             @               $208.00           =   $208.00

        TOTAL SERVICES:                                                                                 = $6645.60


                                                          BUILDING SERVICES


        Weekday expectation:
        Common area service is required by 9:00 am, each day
                      PLEASE CLEAN THE LOUNGE FIRST, THEN THE BATHROOMS AND HALLWAYS
                      SO THE PARENTS DO NOT SEE A MESS

        Weekend Expectations:
        Cleaning Services required for Energy Friday, Saturday and Sunday. Cleaning includes main lounge
        (to be cleaned by 8am), Plus hallways and hall bathrooms.
        Services Needed:
                  Friday June 22, 2007
                Saturday June 23, 2007
                 Sunday June 24, 2007
                  Friday June 29, 2007
                Saturday June 30, 2007
                         The charge is:       $25.15      per floor used

                                              # of floors used
        TOTAL SERVICES           5 days               1           @      $25.15 per floor               =   $125.75


                                                                 OTHER

        LOST HARD KEY CHARGE IS $50.00 PER KEY
        LOST ACCESS CARD CHARGE IS $50.00 PER KEY CARD
        PROOF of INSURANCE for the amount of $1,000,000 is due at least 15 days PRIOR TO THE START OF CONFERENCE
        GUARANTEED COUNTS ARE DUE ONE WEEK PRIOR TO THE START OF CONFERENCE
        SIGNED LEGAL AGREEMENT IS DUE TWELVE WEEKS PRIOR TO THE START OF CONFERENCE



                                                            CAMPUS POLICE

        The Fire Drill for this group is scheduled for:
             Friday, June 22, 2007          at 9:30 PM in         New Res           and again on
            Sunday, June 24, 2007           at 9:30 PM in         New Res
        Please provide an officer by 9:15 PM to pull the alarm both nights

                                                                                                                              7/14/2011
                                                       THE COLLEGE OF NEW JERSEY
                                                         Conference and Meeting Services
                                                     P.O. Box 7718 * Ewing, NJ 08628-0718
                                                    Phone: 609.771.2264 * Fax: 609.637.5185
                                                                    Billing Invoice
Contract/Invoice #:                          0                                         Org/Dept Name:                    0
                                             0                                          Date of Event:                   0

                                                  $1,000 Deposit due upon signing agreement

                                                         Full payment due by June 15, 2007                                              AMOUNT:             $24,766.70


                                                                                                                                                                      $0.00
Catering Services...............................................................................................................................................................................
                                                                                                                                                               $4,715.60 estimate
Dining Services...............................................................................................................................................................................
Housing Fee……………………………………………………………………………………………..                                                                                                             $10,009.50 estimate
                                                                                                                                                                      $0.00 estimate
BSC Room Rental...............................................................................................................................................................................
                                                                                                                                                               $6,645.60 estimate
Non-BSC Room Rental...............................................................................................................................................................................
                                                                                                                                                                  $900.00 estimate
CMS Media Fee...............................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
TCNJ Table and chair rental...............................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
BSC X-Staffing........................................................................................................................................................................................
BSC Media Rental...........................................................................................................................................................................…Kendall Hall Rental/Staffing
                                                                                                                                                                      $0.00 estimate
                                                                                                                                                                      $0.00 estimate
TCNJ Media Center...............................................................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Telecommunications......................................................................................................................................................................................................................
Kendall Hall Rental..........................................................................................................................................................................…...................................
                                                                                                                                                                      $0.00 estimate
Kendall Hall Staffing -- Student...........................................................................................................................................................................…........................
                                                                                                                                                                      $0.00 estimate
Kendall Hall Staffing -- Professional...........................................................................................................................................................................…................
                                                                                                                                                                      $0.00 estimate
Music Rental..........................................................................................................................................................................…...................................
                                                                                                                                                                      $0.00 estimate
Music Staffing -- Student...........................................................................................................................................................................….................................
                                                                                                                                                                      $0.00 estimate
Music Staffing -- Professional...........................................................................................................................................................................…..........................
                                                                                                                                                                      $0.00 estimate
Recreation Center Rental/Staffing...........................................................................................................................................................................…...................
                                                                                                                                                                      $0.00 estimate
Aquatic Center Rental/Staffing...........................................................................................................................................................................…........................
                                                                                                                                                                      $0.00 estimate
Wellness Center Rental/Staffing...........................................................................................................................................................................…......................
                                                                                                                                                                      $0.00 estimate
Campus Police...........................................................................................................................................................................…...................................
                                                                                                                                                                      $0.00 estimate
                                                                                                                                                                  $125.75 estimate
Building Services Staffing - Residential (2-4060)...........................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Building Services Staffing - Academic Buildings (375023) ............................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Facilities Staffing/Services......Grounds, Electricians, Signs, etc....................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Other Services (53575)................................................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Other Services (53575)................................................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Other Services (53575)................................................................................................................................................................................................
                                                                                                                                                                  $750.00 estimate
Rentals (53620).....................LINEN...........................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Rentals (53620)................................................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Rentals (53620)................................................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
Rentals (53620)................................................................................................................................................................................................
Professional Services (tecs, etc)………………………………………………………………………………………………….. estimate                                                                                     $0.00
Lost Hard Key Charge.................................................................................................................................................................……………..
                                                                                                                                                                      $0.00 estimate
Lost Room Card Charge.................................................................................................................................................................……………..
                                                                                                                                                                      $0.00 estimate
Lost Access Card Charge.................................................................................................................................................................……………..
                                                                                                                                                                      $0.00 estimate
Damages.................................................................................................................................................................……………..
                                                                                                                                                                      $0.00 estimate
Photocopies......…($ .10 per copy)...............................................................................................................................................................................
                                                                                                                                                                      $0.00 estimate
SUBTOTAL...........…………………………………………………...................................................................................................................................................
                                                                                                                                              $23,146.45
                                                                                                                                                $1,620.25
Sales Tax.........................7% of total bill if not Tax Exempt.......................................................................................................................................................
TOTAL...........…………………………………………………...................................................................................................................................................
                                                                                                                                              $24,766.70

AMOUNT PAID..........$1,000.00 deposit - due upon signing agreement …………………………………....................................................................................
                                                                                                                               $0.00
AMOUNT PAID..........75% of total - due one week prior to start of camp…………………………………...................................................................................
                                                                                                                               $0.00
AMOUNT PAID..........Balance of contract - due by last day of program …………………………………...................................................................................
                                                                                                                               $0.00
FIANAL BALNACE…….. due within 15 days of receipt of final bill...................……………………………………………….......................................................
                                                                                                                      $24,766.70
AMOUNT PAID.......... …………………………………..........................................................................................................
                                                                                                                               $0.00
AMOUNT DUE....................………………………………………………............................................................................................................
                                                                                                                      $24,766.70
                                      Signa
   Signature of Advisor (TCNJ Student Groups)                      Date

  Signature (Client)
Signature of Advisor (TCNJ Student Groups)                                   Date
                              FULL PAYMENT DUE ONE WEEK PRIOR TO THE SCHEDULED DATE OF EVENT
                                       PLEASE MAKE ALL CHECKS PAYABLE TO : THE COLLEGE OF NEW JERSEY

I agree with the information contained on this contractual agreement. I understand that my organization is
responsible for the condition of all facilities and equipment and for damage incurred. I understand
completely the Refund/Cancellation Policy. Furthermore, I understand that failure to comply with the terms
of this agreement may result in cancellation of this event and/or any future event(s) sponsored by me or
my organization.

             THIS CONTRACTUAL AGREEMENT MUST BE SIGNED, DATED AND RETURNED WITH PAYMENT AT
                                LEAST SEVEN DAYS PRIOR TO YOUR EVENT TO:
                                         Conference and Meeting Services
                                           The College of New Jersey
                              P O Box 7718 ▪ Ewing, New Jersey ▪ 08628-0718
                                                   (please include contract/invoice number on your check)



                Signature (Client)                                                                                                              Date




                                              PLEASE BRING YOUR SIGNED COPY OF THIS CONTRACT WITH YOU TO THE EVENT.

                                                                                                                                                                                                 7/14/2011

								
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