Pacific Islands Area
08/15/2006
EQIP and WHIP FY-2007 Application Process Deadline Pacific Islands Area
Application Process Steps
1 Application Materials A. All FY-2007 EQIP, GSWC, and WHIP application materials submitted to NRCS, FSA, or SWCD on or before deadline. B. District Conservationist reviews submitted application materials. 1. Application materials are completed including: a. CCC-1200 Application & Appendix (date stamped when received) b. Self-Certification forms, as applicable c. HI-SCIMS d. Proof of Control of Land e. Concurrence Letter (if needed) f. CCC-501A (Entity Information) g. AD-1026 (HELC/WC) h. CCC-526 (AGI) i. Power of Attorney (if needed) j. SF-1199A (Current Direct Deposit) or FFAS-12 (Hardship Waiver, if needed) 2. Distribute originals and copies as described in Appendix 1 of FSA/NRCS MOU (dated 10/28/2005) 3. Ensure all participants are correctly entered into SCIMS system and attached to ProTracts application (names, addresses, TIN/SSN, no duplicates, etc.) 4. Ensure ProTracts Vendor Information is current (SF-1199A) 5. If the following forms have been filed, submit to FSA: a. CCC-1026 (HELC/WC) b. CCC-501A (Entity Information) c. CCC-526 (AGI) C. Update list of all applications received for this sign-up period. D. Date-stamp all EQIP, GSWC, and WHIP Applications, when received. E. Mail or hand deliver all EQIP, GSWC, and WHIP Application packets to the appropriate NRCS field office, as received. Determine Program Eligibility & Conduct Pre-Screening A. Complete Pre-Screening on Application Evaluation Worksheet. B. Input all pertinent Participant Information into ProTracts (location, farm, tract numbers, GIS location, land units, fund code, acres, payment shares, current vendor information, etc.). C. Resolve all applicant & land eligibility Issues in ProTracts and ensure that HELC/WC, AGI, Payment Limitation2/ and vendor information (SF-1199A) is current. D. Determine Applicant Eligibility and Land Eligibility. Select appropriate “Status” in ProTracts for each application (Eligible, Ineligible or Cancelled). Check “Other Eligibility” if all applicable items in 1A. have been satisfied. E. Send ProTracts letter to Ineligible applicants (Certified Return Receipt Requested). Applicant
NRCS DC 01/16/07
1/
Responsible Party
Deadline
As Received
NRCS DC & FSA SWCD & FSA SWCD & FSA
Weekly Date Received 01/17/07
2
NRCS DC NRCS DC
01/24/07 01/24/07
NRCS DC
01/24/07
NRCS DC
01/24/07
NRCS DC
01/24/07
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Pacific Islands Area
08/15/2006
Application Process Steps
3 Rank and Select Applicants A. Input practice information into the participant’s Toolkit Conservation Plan. Upload proposed 2007 contract (AD-1155E) into ProTracts. B. Complete ProTracts Ranking Tool for each application. DC and applicant must review, sign, and date Ranking Summary. Responses to ranking questions and signed Ranking Summary will be included in contract file (cover one). DC e-mails responses and signed Ranking Summary to respective program manager. C. Review ranked applications and select "Pre-Approved" applications for funding in Protracts. D. Send “Pre-approval” letter (Certified Return Receipt Requested) to all pre-approved applicants instructing them to designate a "decision maker" and percent shares. Letter will also instruct applicant(s) to sign, date and return the following to the NRCS by 03/08/07: 1. CCC-1200-Agreement (listing Practices and Components) 2. CCC-1200-Appendix, including the initialing of the Cost Recovery section 3. Schedule of Operations (AD-1155E) 4. Toolkit Conservation Plan for proposed 2007 contract. NOTE: It is recommended that the DC follows up all letters with a phone call to each applicant giving them the option of coming to the field office and completing the actions listed in 3D. above. Complete/Finalize Contracts for Pre-Approved Applications A. Sign and date applicant executed AD-1155E and approved Toolkit Conservation Plan for funded applications. B. Fed-Ex original applicant-executed CCC-1200-Agreement with Appendix to respective Program Manager. Include fully executed photocopies of the AD-1155E and Toolkit Conservation Plan (original AD-1155E and Conservation Plan will remain in FO contract file). C. Approve and sign CCC-1200 and obligate funds in ProTracts. D. Fed-Ex original fully executed CCC-1200-Agreement with Appendix to DC. E. Conduct Section 7 consultation. F. Complete cultural resource evaluation of project area. Send documentation to NRCS Cultural Resource Specialist. G. Send either contract approval or disapproval letter (Certified Return Receipt Requested) to all eligible Applicants.
Responsible Party NRCS DC NRCS DC
Deadline
01/24/07 01/31/07
NRCS SO NRCS DC
02/21/07 02/28/07
4
NRCS DC NRCS DC
03/09/07 03/09/07
NRCS SO NRCS SO NRCS DC NRCS DC NRCS DC
03/23/07 03/30/07 04/20/07 04/20/07 04/20/07
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If all application materials are not submitted by the deadline, application will not be processed for ranking during the current sign-up period. EQIP and GSWC only.
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