Krewe of Blazzues Meeting Minutes – January 11, 2011 1. Meeting called to order. President Shawn Dennis (SD) presided. 44 attendees listed on attached sign-in sheet. 2. November 30th meeting minutes reviewed and approved. 3. Before opening the discussion portion of the meeting SD congratulated the krewe for 12th night celebration and the fact that the krewe made the front page of the Pensacola News Journal. SD recognized Jim Pilcher for his efforts and then reminded the krewe of Pat Gaal’s contribution to the float as the “silent builder.” 4. Treasurer Report: Treasurer Randy Porto (RP) provided a summary of the current financial posture of the krewe. RP reviewed the balance sheet that was provided to the entire crew. Reserves for both insurance and parade entries we discussed. 5. Report of Officers: President Shawn Dennis (SD) asked each of the Board members for comments. Vice President Patrick Nichols (PN) commented on the successful 12th Night event and the float. All board members commented on the event and the Christmas party as well. 6. Committee Reports: Membership Committee – Committee Chairman Shawn Dennis informed the membership that the Krewe membership remains closed at 109. No resignations. A waiting list has begun. SD encouraged members who know of future applicants to go ahead and encourage those applicants to put their applications in so they can get on the waiting list now. There was a brief discussion about possibly expanding the overall membership to 125 for the coming year. 7. Committee Reports: Float Committee – SD recognized Jim Pilcher (JP) from the float committee who provided an update. JP informed the krewe of the substantial progress made on the float including the detailed painting and iron rails. JP informed the krewe that the sound system had been purchased and asked members to provide music for the ipod that will be used for the parade. JP informed the krewe that outriggers for walker’s beads had been installed. 8. Committee Reports: Float Committee – JP mentioned “bead buckets” for those that want to organize their throws in a compact way. He then suggested creative throws such as small plastic fedoras should be considered. 9. Committee Reports: Float Committee – After the report JP began the 50/50 raffle however this time 100% of the proceeds would go to the krewe as the evenings raffle would be for a donated mardi gras seasonal wreath donated to the krewe by JPs sister. Bob Maynard commented on the progress that has been made on the float since the first day when the float committee looked at the bare frame. The krewe once again congratulated the builders. 10. Committee Reports: Charity Committee – Committee Chairman Damian Zimmerman (DZ) was not present. This report was postponed. 11. Committee Reports: Entertainment and Marketing – Romona Mills (RM) informed the board that the committee is still actively planning the Mardi Gras party tentatively scheduled for 7 or 8pm until midnight on Saturday February 19th at Liberty Lanes Gutter Lounge. RM indicated it would be an informal party with Krewe members wearing mardi gras costumes and guests could dress casual. She also informed the krewe that the price would be the same as the Christmas party, $10/member, $20/guest. SD reminded the krewe that at the last meeting the krewe voted to have an informal party rather than a formal ball for the inaugeral year. 12. Committee Reports: Charity Committee (out of sequence) – SD recognized Judy Wade from the floor who commented on the Gulf Coast Kids house drive. She then asked that if members had childerens clothing that the House needs donations. 13. Committee Reports: Charity Committee (out of sequence) – SD explained to the krewe what Gulf Coast Kids House does and informed the krewe that they operate entirely on private donations and support and encouraged all to visit the GCKH. 14. Committee Reports: Fund Raising – Committee Chairman Nancy Porto (NP) introduced the “grill raffle” and listed numerous other items being raffles with the grill which has been donated by member Renae Rollo. Items such as gift certificates, $200 auto detailing certificates, 3 free bowling games,and an assortment of items makes the $1 tickets very easy to sell. NP informed the krewe that she had prepared envelopes for the krewe with 10 tickets in each and told the krewe she would distribute to all. 15. Committee Reports: Fund Raising – Committee Chairman Nancy Porto (NP) then informed the krewe about the ARC as a possible source for beads. She provided business cards and stated that they are very reasonable. The question was posed as to whether or not the tickets were winner take all or not. NP clarified that a $1 ticket would be drawn and every item would go to the single winner. The drawing will be March 22nd. The krewe was very excited about the raffle. 16. Committee Reports: Charity Committee – Committee Chairman Damian Zimmerman (DZ) entered and SD recognized him to provide the Charity committee report. DZ commented on the Gulf Coast Kids House successful diaper drive. DZ informed the krewe that the next event would likely be a service event such as cleaning up a park or working in support of a “soup kitchen” type organization. 17. New Business: Float Ride Criteria – SD introduced the method and process that the board developed and approved for the selection and assignment of float riders. He confirmed that the float would hold 30 and with three parades most members should be able to ride at least one parade. SD read the ridership assignment process steps then reviewed the participation criteria to be used in the event the three parade rider lists end up unbalanced. He informed the krewe that an email containing both would be sent out and that the deadline for submissions would be the next meeting, January 25 th. He reiterated repeatedly that a no submission would be treated as the krewe member has no desire to ride. He also emphasized “no exceptions” to the submission deadline. 18. Unfinished Business - SD informed the krewe that they have been invited to participate in the annual Escambia Westgate Center mardi gras parade for the students who attend the special needs center. He briefly described the school, the stuents served, and the small but very moving parade. He informed the krewe that the parade would be Tuesday, March 1, 2011 at 9:30 (8:30 stage). He also stated that the parade is just minutes from the float barn and that the float would be entered. The parade would also serve as a dry run for the float. SD informed the krewe that an email would go out asking for members to participate and ride in the float. 19. Unfinished Busines - SD informed the krewe that some research had been done to help determine how many beads would be needed by krewe members during a parade. He shared that throwing the standard 33inch beads, three (3) cases would be sufficient for a parade. There are 5 gross in each case. He then reminded the members that the krewe would receive a discount from A&E if they purchase their throws there. There was considerable discussion about the volume and weight of the throws. SD cautioned the krewe not to purchase excessive throws and asked they be considerate of space on board. 20. New Business – SD commented about the parade application status and informed the krewe about the spotter requirements. Various parades have different spotting requirements. A minimum of six (6) will be necessary for the parades. 21. New Business – SD informed the krewe about the general liability insurance requirements necessary to parade and have functions. He then informed the board htat a quote was forthcoming from the firm Underwood Anderson who specializes and provides general liability insurance to many of the major krewes in the area. Because securing the GL insurance will require expenditure of krewe funds, SD asked for a motion to secure GL insurance. The motion was made, seconded and ratified unanimously. 22. New Business – SD then notified the krewe of the puller/truck requirements for the parade. He also indicated that the first attempt to secure a tow truck and driver fell through and that the krewe will need to work together to identify a tow vehicle and drivers as soon as possible. All parade applications require driver information and insurance. SD informed the krewe that the first parade application deadline is February 1st. He reaffirmed the krewe’s intention to parade in all three parades. Several members volunteered to drive. SD asked those volunteers to meet with him after the meeting. 23. 50/50 raffle was drawn. The winner won the donated wreath. $150 was collected for the E&M fund. 24. Announcements From the Floor - Pat Spillers provided a briefing on the krewe “bling” pins. She shared three drawings and informed the krewe of the urgent order time line. She shared the minimum order requirements and set-up costs. Sign-up would take place after th meeting followed by a series of emails. 25. Open Discussion - SD recognized Judy Wade who asked about riding for part of a parade then jumping off and giving the spot up to another. SD informed the krewe that the idea had been considered but the concern is how practical it would be to get off and get another person with throws on the float. He shared that at this time the objective is to parade with the same riders throughout the parade until the krewe gets a little more experience. 26. Open Discussion - SD recognized Jackie Evers from the floor who suggested the krewe make it mandatory that every member be required to sell at least one envelope of tickets. There was discussion and the the suggestion was moved, seconded and approved. 27. Next Meeting: The next meeting date was established. Next Meeting Date: Tuesday January 25th Time: 6:30 Location: Blazzues 28. Adjournment: SD asked if there was any other business to come before the Krewe. Hearing none the meeting was adjourned.