Get documents about "Minutes2
Document Sample
East Midlands Hockey Umpires Association
Meeting Minutes
Minutes of the 11th Annual General Meeting held at West Bridgford HC Clubhouse, Nottingham on
19th April 2005
The start of the meeting was delayed due to having to move the meeting from Highfields to West
Bridgford at the last minute due to the failure of the water supply to Highfields. The Association wishes
to express its gratitude to West Bridgford for accommodating us at such a late date.
The meeting opened at 8:07 pm with the President John Hayes in the chair.
The President welcomed members and asked them to fill in the circulating Attendance Form
Attending were 29 members with 26 apologies.
1. Presidents Address
Welcome to the 2005 EMHUA AGM and thank you for attending.
Firstly, I would like to thank West Bridgford for kindly allowing us to use this excellent facility at
such short notice. It was necessary to move the meeting due to the failure of the water supply at
Highfields, which meant that Health & Safety of members was compromised.
Your Council has met on four occasions. Also there have been two Members meetings held. A third
meeting scheduled for November of last year was unfortunately cancelled due to no speaker or
presentations being available. Following on from this the value of having that third meeting has been
put in doubt and it is something that we will be discussing later on at this meeting.
I would like to offer congratulations from myself and the Association to Martin Gotheridge on his
recent election as President of England Hockey.
As President, I would like to offer my thanks to the Officers of this Association for there continued
efforts over the past year.
I would also like to thank the clubs for their forbearance and tolerance with appointments this season;
we have been blessed with relatively few problems.
Thank you
2. Apologies for absence
Apologies were received from Amarjeet Soar, Chris Bull, Brian Scott, David Paley, Clive Harrison,
Michele Laxton, Colin Barker, Andrew Willey, Andrew Jemison, Kevin Moughan, Kevin Senior,
Barry Forrester, Chris Gough, Ann Bradley, Peter Thorp, Martin Keeling, Rob Green, David Wood,
Colin D Anderson, Simon Brown, Colin Anderson, Trevor Vennett-Smith, Andrew Rogerson and
Bernie Johnson.
Apologies were given for Rhian Entwistle and Peter Leigh.
3. Minutes of the 10h AGM Meeting
The minutes of the 10h AGM were circulated prior to the meeting to all members. These minutes,
with no amendments required, were proposed as a true record by Alan Foster, seconded by David
Hourd and approved by all present. The President then signed the minutes.
4. Matters arising
There were no matters arising.
EMHUA Annual General Meeting Minutes (continued)
5. Reports
a) Honorary Secretary Report (J. Yates)
The Association currently has a total of 175 members, with 2 members umpiring at NHL
level, 7 umpires on the Midlands Panels, which includes 2 umpires from the women‟s game
and 24 umpires on the EMHUA neutral Panel. This past season has seen 1 neutral panel
umpire promoted to Midlands and unfortunately no new members joining the neutral panel.
26 new Level 1 umpire members, which includes 15 umpires from the women‟s game joining
the Association, which is very encouraging. We still need more umpires to join the neutral
panel, so if you wish to improve or further your umpiring career please consider joining our
neutral panel; we can never have enough.
The Association had scheduled to put on three members meetings this season. However
regrettably the November meeting was cancelled (see proposal for Members meetings). The
two meetings in September and February were both well attended and my thanks go to all
involved in the organisation of those events.
There have been 2 issues of EMU news distributed to members. I have been fortunate to
receive some contributions from members, however more is always very welcome and I again
implore members to take an active part in their newsletter and to submit articles or points of
interest for inclusion.
I have continued to utilise email extensively to circulate newsletters, flyers and general
information and the AGM papers to members. I hope all members continue to be happy with
this method of communication, I have to-date not been advised of any problems or
complaints, apart from Mr. Leigh, never mind Peter, one day your computer will be grown up
enough to open attachments. With 75% of our membership on email, this has once again
provided considerable savings in postage and time taken to circulate information.
The dates of members meetings for next season have been circulated with the AGM papers.
Full details on the content, format etc. will be circulated at the start of next season.
The MRHUA AGM is on the 11th May @ Old Silhillans Sports Club. ALL of our members
of the Midlands Panel should attend. Please make every effort to attend and support EMHUA.
Finally, my personal thanks go to all the officers and colleagues of the Association for their
help and assistance for this year in particular and to all the others who have helped and
supported me in my current tenure.
This is my last AGM as Secretary of this Association, as I have decided to stand down after
6½.years in the post. Firstly may I wish my successor well, secondly I would like to thank the
Association and its members for their support, assistance and good wishes it has been an
honour and a privilege to fulfil this role.
Report proposed by Jerry Yates and seconded by Bill Workman and approved by all present.
b) Honorary Treasurer Report (J. Hayes)
The Treasurer presented the unaudited accounts for 2003/04
The President also promised the meeting that the accounts for 2003/04 would be audited at
the earliest opportunity and apologised for not having already actioned the task.
A draft statement of accounts for 2004/05 was presented.
The expenditure on merchandise is up this year due to the Association providing a new shirt
to all panel members.
Club fees have reduced this year because of the number of matches that we have been unable
to appoint to due insufficient panel umpires being available.
Travel claims are also down due to the same reason.
Insurance and rule book costs are up due to increased membership.
2
EMHUA Annual General Meeting Minutes (continued)
i) Accounts for 2004/05 - Proposed by John Hayes, subject to audit and seconded by
Richard Kirk, with all present in favour
ii) Membership fee for 2004/05 to remain at £5.
Match fees to remain at the same level as last year
Mileage rate to remain at 16p per mile
All above proposed by John Hayes and seconded by Ian McPherson, with all present
in favour.
A copy of the Financial Statement of accounts for 2004/2005 is attached to the minutes.
c) Outdoor Appointments Secretary Report (B. Workman)
This has been a difficult season in fulfilling our obligations as an organisation, to provide
umpires for East Midland matches. We have been desperately short in numbers this season,
mainly due to the lack of umpires to begin with, and has not been helped by unfortunate
injuries to key umpires throughout the season. We have also had no additions to our ranks
this season, but have two for next season and are always thankful to increase our numbers.
As an association we have continued to appoint to East Midland Premier League and
Divisions I and II when possible. We also frequently appointed to County games for
Nottinghamshire, Leicestershire and Derbyshire, at all levels up to under 18‟s, together with
the relevant Vase Trophy and Veterans games, and all Schools and Youth Games when asked.
My thanks to all umpires who have once again given up their free time this season to
endlessly turn out for us and support East Midlands Hockey.
As an association I would like us to ask all clubs to let us have one umpire for one Saturday a
month that way all teams would have Umpires, not only would they get coaching, they would
improve
Finally my thanks to John Hayes and Kevin Ronson for the endless hours on the phone
talking and keeping me sane.
And if I have missed anyone out my apologies for doing so.
Hope you have an enjoyable summer break and come back refreshed for the start of the
2005/2006 season in September.
Report was proposed by Bill Workman, seconded by Mike Allen and approved by all present,
with a vote of thanks to Bill from the meeting.
d) Honorary Chief Coach Report (J. Litchfield)
Members Coaching Meetings
Tuesday 21 September 2004, Highfields - The Cooper Test was completed by a number of
members. We need all our neutral panel umpires to have a commitment to keep fit enough
to look after the games we are asked to umpire. The meeting commenced with a review of
the important issues from the NPUA Conference by John Litchfield. He reported that
following the Olympics, several new initiatives would be introduced into National League
umpiring and these would filter down to the Regional leagues during the season. Any Rule
changes would be introduced on 1 January 2005. This was followed by a presentation on
“Anger Management” made by Jerry Yates.
9 November 2004 – This meeting was cancelled. The new rulebooks were not yet
available.
1 February 2005 – The new rule changes were discussed. These would come into force
from 1 February. This was followed by a presentation on “Communication in Hockey” by
John Litchfield.
The Council has had ongoing discussions on how we can best help and coach the
increasing number of women‟s game umpires who have joined our Association.
3
EMHUA Annual General Meeting Minutes (continued)
Individual Coaching and Watching
We have 21 (25) neutral umpires on the East Midland list operating in the Men‟s game. In
addition to these there are 7 (8) umpires on the Midland and National list. Of the total 28, 7
are over 60. This year, 31 (46) “coaching watchings” have been done; some of which have
been carried out from “the other end” or by Coaches from outside our area. This is in
proportion to the improvement we achieved last season. Our thanks to everyone who has
helped with coaching and advising others, in particular to Ken Stanyon and Dave Hourd
who have sent in 20 reports.
Our thanks are also due to Andy Barnes, Bill Workman, Kevin Ronson, Alan Foster and
Peter Leigh who have worked again with young umpires during the season.
Captains Report Cards.
116 (79) Captain‟s Cards have been received this year. This is a significant improvement
on last year due largely to Peter Bell (BCHUA) who has cajoled and bullied more Clubs
into using the new electronic reporting system. A full breakdown is shown overleaf.
Our thanks to those Clubs who have taken the trouble to send them in regularly. The
quality of the comments has mainly been constructive and this is a help to our umpires.
Cards submitted are up, due to electronics, I would like to thank Peter Bell for his work in
establishing this system and for its ongoing administration.
The Club who sent in the most cards was again South Notts with 15. Runners up were
Boots with 13. The President then presented South Notts with a bottle of Whisky.
Development of Umpire Coaches.
Karl Strickland (Leicestershire) has completed his Level 1 assessment this season. Two
umpires are still registered on the Level 1assessment process, Kevin Senior & Charlie
Harrison. Kevin has completed the Group Coaching part of his assessment. Peter Leigh,
Chris Gough & Andy Barnes attended the course for umpire coaches run by John
Litchfield & Raj Khanna at Lichfield in November. John Litchfield has registered as a
Level 3 coach and will be attempting his assessment in the near future.
Grading Committee.
The Grading Committee has met twice this season on 7 Dec and 8 March under the
Chairmanship of our President John. During the season, Adrian Mansfield was awarded his
EMHUA “A” grade and Stuart McFarlane his “A/B” grade. Several umpires have retired
or become inactive since our last AGM. Congratulations to Jerry Yates & Dave Kingston,
who have now reached grade M1 on the Midlands list. Dave has also been appointed to
National Junior Tournaments. Andrew Lamb has completed his Level 2 assessment and
been added to the Midlands list at grade M3. Gi Berman has been recommended for his
Level 2 assessment. End of Season reports will be sent shortly to individual umpires. A full
list of grades is attached to this report. We urgently need to find new umpires during the
summer to help Bill Workman who has done a wonderful job trying to cover as many
games as possible with the limited number of neutral umpires available.
Level One and PUA Courses.
Several have been run and Kevin Ronson will report on these.
Report was proposed by John Litchfield, seconded by Kevin Ronson and approved by all
present, with a vote of thanks to John from the meeting.
e) Honorary Assistant Secretary Report (Level 1’s) (K. Ronson)
I can begin with a near repeat of the first sentences from the last two years – “2004-2005 was
again a good year in terms of candidates who passed the theory examination. 72 passed from
the 6 courses run”. 25 have turned it into a full level 1 qualification. This is 5 more than the
previous year.
4
EMHUA Annual General Meeting Minutes (continued)
The courses were run by the usual tutors i.e. Andy Barnes and me, but we welcomed onto the
“official list” of tutors, Anne Bradley and Margaret McLoughlin. Other courses continued to
be run but what we do not know about, we cannot report on.
Changes in Birmingham and at Milton Keynes have not really made any difference to us.
Paperwork remains a nuisance but is bearable.
I would like to propose that we increase the expenses fee to £75 per course. Most Clubs now
do the ordering themselves which means that our previous fee (£50) does not cover the
travelling expenses to watch candidates take the practical test. The £25 candidate fee included
an element for travelling expenses which is now being kept by clubs.
I remain concerned that we are training umpires who officiate in club matches but never move
on to umpire panel matches. I now feel that it might be time to ask clubs to provide a Level
One Umpire each week for use by our Appointments Secretary. It would help them to
develop, would alleviate the burden on our overworked Appointments Secretary and would
lead to less “own umpires” appearing on the appointments sheet.
I would again like to close by recording my thanks to John Litchfield, John Hayes, Alan
Foster Andy Barnes and Richard Kirk who have given great help and support again this year.
Report was proposed by Kevin Ronson, seconded by Andy Barnes and approved by al present,
with a vote of thanks to Kevin from the meeting.
f) Youth Development Officers Report (A. Barnes)
EMHUA formally adopted a Child Protection Policy
This remains a quiet but very important part of Association activity.
I also suggest it will become a growth area requiring growing support over the next 5 years as
National initiatives such as Club First accreditation become more popular or indeed a
mandatory requirement.
I was very pleased to receive funding from a „well wisher‟ for 12 Cerise shirts embroidered
with the EMHUA Logo and Young Umpire Programme. These will remain available for use
by our young umpires at appointed events.
The Association has supported the Nottinghamshire youth games, the Nottinghamshire Mini
finals and has made nominations of our best umpires to the Regional Mini finals in April
where they will be assessed for the National Umpire challenge. One of our umpires attended
this last year and did really well and now is targeted for further development. I am currently
arranging for 6 young umpires from Tuxford School to umpire the Bassetlaw youth games
next week.
EMHUA communication with activities in Derbyshire and Leicestershire has improved really
well this year and activity in these counties is on the increase.
I hope next year to develop co-ordinated activities and common goals within our association
area that will fit in with the EH plan.
This season I have received no requests to deliver any specific courses to young umpires but
have been pleased to notice many who were PUA qualified have undertaken their level 1
theory. Let‟s hope clubs keep them motivated, umpiring and encourage them to get the full L1
award.
The association remains available to deliver or support others in the delivery of any umpiring
information/course they require.
5
EMHUA Annual General Meeting Minutes (continued)
Clubs remain keen to coach players, enter and try to win competition but very few are taking
the commitment to umpiring as seriously. We need to get out to our clubs and try to influence
them to change.
I thank all the coaches and mentors who have worked with these umpires this season,
especially Alan Foster without whose dedication (and without having a smoke!!) I would
really struggle during school hours.
Finally I would like to add and remind clubs to recognise the need to train umpires.
Report was proposed by Andy Barnes, seconded by David Hourd and approved by all present.
The President thanked Andy Barnes for his work during the season
6. Members Meetings
The proposal for Members meetings for 2005/06 had been circulated prior to the meeting.
There were no objections or changes requested to the proposal made.
The change was proposed by Jerry Yates, seconded by David Hourd and approved by all present.
The meeting and in particular the ladies members present, requested that the Association use the now
vacant date to organise specific meetings in counties to try and cater for the more specific needs of
members. The ladies agreed to follow this up with their colleagues and advise council of the likely
interest. The President agreed to take this to Council and to organise such meetings if the desire and
content of the meetings was established.
7. EMHUA’s “Top Club”
Was awarded to Newark Hockey Club. This is the result is the collation of the umpires Club Report
returns. 15East Midlands Clubs had more than 8 qualifying reports; these included reports received
from BCHUA umpires on East Midlands clubs.
8. President’s Trophy
Was awarded to Kevin Ronson for his excellent work in running, administering and generally
controlling Level 1 courses for the Association.
9. Special Awards
This year your Council has voted to make special awards for service to the Association to:
Alan Bird
10. Panel Badge Awards
There are no Panel Badge Awards this year.
10. Election of Officers
President: John Hayes second year in office
President Elect: Tony Gerrard was duly elected
Life Vice Presidents No new nominations
Vice Presidents: No new nominations
All current Vice Presidents were re-elected
Honorary Secretary: Andy Barnes was proposed by Jerry Yates,
seconded by Andy Roberts and duly elected by
the meeting.
Honorary Treasurer: John Hayes was re-elected unopposed
Honorary Appointments Secretary (outdoors): Bill Workman was elected unopposed
Honorary Appoints Secretary (Indoors): Post to be left vacant
Honorary Coach: John Litchfield was re-elected unopposed
Honorary Assistant Secretary (Level 1’s): Kevin Ronson was re-elected unopposed
Youth Development Officer Andy Barnes was elected unopposed
Honorary Assistant Secretary (Memberships): David Kingston to continue in co-opted post
Honorary Assistant Secretary (Events): Vacant no nomination for co-opted post
6
EMHUA Annual General Meeting Minutes (continued)
11. Election of Representatives
To MRHUA Executive for 2006/07: Jerry Yates was re-elected unopposed
To MRHA League for 2005/06: David Hourd was elected unopposed
To DCHA: Tony Gerrard was re-elected unopposed
To LCHA: Vacant due to no nomination
To NCHA: Andy Roberts was re-elected unopposed
12. Election to Council
All Officers were appointed as per the constitution. Plus Alan Foster and Ann Bradley were elected
as ordinary members. One Representative from DHA, LRHA and NHA will be invited to executive
meetings.
13. Grading Committee
President, Chief Coach and Honorary Appointments Secretary Outdoors were appointed as per the
constitution. Plus David Hourd, Kevin Ronson and Ken Stanyon were elected as members.
14. Scrutinisers
Clive Dennis and Mike Drinkwater were re-appointed.
The meeting closed at 09:05 pm
The President thanked everyone for their attendance.
Next Meeting: The next Annual General Meeting is scheduled for Tuesday 25th April 2006 @
Highfields @ 07.30 pm.
President Hon Secretary
7
EAST MIDLANDS HOCKEY UMPIRES' ASSOCIATION
Statement of accounts 2004 - 05
02/3 Income 03/4 Expenditure
785 Members 883.00 461 Insurance 511.84
3858 Fees 2862.00 8282 Travel 2322.68
85 Merchandise 0.00 184 Merchandise 467.06
33 Donations 67.08 853 Administration 370.51
892 Coaching 0.00 219 Coaching 166.60
435 Level 1 575.00 914 Level 1 245.33
24 Bank Interest (est) 24.00 0 Bank Charges 0.00
6111 4421.08 5459 4084.04
652 Excess inc/exp 337.04
6830 4421.08 6830 4421.08
_____________________________________________________________________________________
RECOMMENDATIONS FOR 2004 - 05
Individual Membership £5
League and Competitions matches £18 per pair of umpires
League-imposed friendly matches £18 per pair of umpires
Other friendly matches £10 per pair of umpires
S. & Y. (County) £50 per season
Tournaments (e.g. County) £10 per team (to include semis and finals)
Travel 16p per mile
April 2005 J. S. HAYES
8
