Revision and Process Master Facilities Plan by neolledivine


									         Hyde Park Central School District

     Master Facilities Plan
    Revision and Process
                   June 11, 2009

Carole A. Pickering, Superintendent of Schools
Wayne Kurlander, Assistant Superintendent for Business
Cora Stempel, Assistant Superintendent for Instruction & Personnel
Brief History and Overview:
Facilities Steering Forum: 2003-2009
 Who makes up the forum?
  Community volunteers and district staff

 When do they meet?
  On the 1st Wednesday of each month,
  from 5:00-6:30 pm

 How do they decide what to do?
  Through informed discussions and direction
Project Team:
  Who makes up this team?
   Superintendent, architect, construction manager,
   director of facilities and operations, assistant
   superintendent for business, and support staff

  When do they meet?
   On the 1st Wednesday of each month,
   from 3:30-5:00 pm

  How do they decide what needs to be done?
   Through site inspections and interviews with district
   staff, they determine scope of projects, monitor
   sites, get SED approval, manage financing, etc.
   Recent History
Voter Approved Bonds
    and Projects

March 15, 2005: $10.7 million project:

              Phase 1A&B
   For handicapped accessibility,
   all schools

   Completed 2007

December 12, 2006: $3,265,000

           Phase 1C
continued Phase 1A & B projects
 Funded through EXCEL

 No new local tax impact

 Completed in 2008
December 13, 2007: $14,924,611
                   Project 2A
 Phase 2A I – Roofs at three locations
   Completed in 2009

 Phase 2A II – Security cameras and swipe card
 access in all schools

 Phase 2A III – Restoration of the exterior for three
 historic schools, including windows; various site
 work projects at all schools

   2A II, III - To be completed in spring of 2010
     Phase 2A is on time and under budget.
December 13, 2007: $1,940,000

                  Phase 2B
 Authorization to purchase district office facility
 at 11 Boice Road
 Half the purchase price with voter approval
 Half with excess fund balance
 A new roof has been installed and minor
 upgrades are under way.

Total Value of Facilities Bonds

 Total                  $30,829,611

 Less state aid         - 18,639,766

 Local share            $12,189,845

First Master Facilities Plan
Was adopted by the BOE on January 11, 2007

 It included:
    Phases 1 A,B,C – all complete
    Phases 2 A&B - will be completed this fall
    Phase 2C, to build a new transportation
   Phase 2C is removed from the new plan.

Also included:
 Phase 2D
  To expand FDR campus to a 7-12 grade
  complex with modernization and shared
  Haviland Intermediate School would be
  grades 5&6
  Elementary schools would be grades K-4

Phase 2D Reasoning:
 During the design and development
 phases, enrollment was projected to
 increase rapidly.

 All schools were already overcrowded,
 especially FDR.

The Phase 2D Vision:

 The vision was a 7-12 flagship
 campus that would showcase
   21st century teaching and
       learning facilities.

What happened?
In the fall of 2008, it was clear to the FSF and
Project Team that Phase 2D must be
abandoned because:
  A new enrollment study showed a pattern of
  steady decline, already manifested over the
  previous three years.

  The 7-12 concept design would not adequately
  support student needs.
  There was insufficient acreage and no room for
  future expansion.                                14
Phase 2E:

Was to address renovations at
Haviland Middle School followed
by the elementary schools.

Revisions needed:
By the fall of 2008, we were
prepared to revise the Master
Facilities Plan to reflect new

Revision Process 2008-2009
 The revised and updated Master
 Facilities Plan is guided by the
 parameters established by the forum
 during the 08-09 school year. During
 2008-2009, the entire administration
 worked with our architect, construction
 manager and the FSF to create two
 comprehensive documents.
1) The District Renovation
   Improvement Plan (DRIP)
 DRIP is a compilation of all smaller
 construction projects needing to be
 completed in the district in the next one
 to three years. These lower cost
 projects will be built into the general
 operating budget based on priority and
 budgetary constraints. It will be
 updated each year to reflect completed
 work and the status of work to be
 accomplished.                               18
2) The Capital Improvement
   Plan (CAP)
 The CAP further defines and prioritizes
 long term infrastructure and instructional
 renovations that would be bonded, and will
 require voter authorization.
These improvements are divided as follows:
 Phase 3 – Immediate / urgent         (1-3 years)
 Phase 4 – Important / necessary      (3-5 years)
 Phase 5 – Improvements / renovations (5-7 years)
The Capital Improvement Plan:
 The CAP is compiled in three ways:
  By location
  By work type or trade
  By priority
  Many of the individual projects within
  the CAP are interconnected,
  particularly those for each facility.
The Revised
Master Facilities Plan:

 Hereafter called Master Facilities
 Plan II, it will be a rolling three year
 plan, spanning 2009-10 through
 2012-2013, to be revisited and
 revised annually to remain accurate
 and useful.
Master Facilities Plan II:
 The plan will always include an updated
 demographic study. New plans or revisions
 will be added as the current year concludes.
 At this time, there are no plans to expand
 the size of any of our schools or
 The K-5, 6-8, 9-12 grade configuration will be
 retained. We will carefully monitor
 demographic trends and be alert to that
 possibility in the future.                     22
Year 1: 2009-2010

 In 2009-2010, the primary goals of the
 Facilities Steering Forum, Project Team
 and the district will be categorized into
 two areas.

 Oversee the completion of Phase 2A;
 Research and prepare a Phase 3 bond that
 contains immediate / urgent needs; (using CAP
 Identify and prepare shovel-ready projects in the
 event of federal stimulus funds availability;
 Identify projects for incorporation into 2010-2011
 general operating budget (DRIP document);
 Determine cost and timing for a vote, if
 determined essential and approved by the BOE.    24
Instruction and Modernization:
 Research and prioritize 21st century learning
 Begin work to redesign internal, existing
 space at all schools, utilizing updated useful
 capacity document by Tetra Tech (fall 2009)
 and updated demographic study;
 A draft document of this work will be
 presented to the FSF for review in late spring,
Year 2: 2010-2011
The primary goals will be to:
 Review the status of all 2009-2010
 goals (spring, 2010);
 Revise these goals as needed;
 Create specific 2010-2011 goals to
 reflect the degree of progress and
 remaining needs in year 1.
Year 2 (continued):
 Identify and prepare shovel-ready
 Identify projects for incorporation into
 2011-2012 general operating budget
 (DRIP document);
 Update the demographic study;
 Draft conceptual goals 2011-2012.
Year 3: 2011-2012
The primary goals will be to:
  Eliminate completed 2009-2010 goals from
  the plan, adhering to the process for a three-
  year rolling plan;
  Review the status of 2010-2011 goals;
  Revise 2010-2011 goals as needed;
  Create specific 2011-2012 goals to reflect the
  degree of progress and remaining needs in
  year 2.                                      28
Year 3 (continued):
 Identify and prepare shovel-ready
 Identify projects for incorporation into
 2012-2013 operating budget (DRIP
 Update the demographic study;
 Draft conceptual goals for 2012-2013.

The newly revised Master
Facilities Plan II is a three
year rolling plan, updated

The plan is guided by two
comprehensive documents:
 Capital Improvement Plan (CAP)
  Long term, prioritized, requiring
  voter approval

 District Renovation & Improvement Plan
  Shorter term, lower cost, renovations and
  upgrades built into general operating
Please join us….
as we continue the renaissance and
restoration of the Hyde Park Central School
District. The Facilities Steering Forum is
open to any interested community member:
Call or email: Carole Pickering at
                  (845) 229-4005

                 Thank you !

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