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					STATE OF INDIANA)
               SS)
COUNTY OF CLAY)



Commissioner President Charlie Brown called the September 18, 2008 special meeting of the Clay County
Commissioners to order at 10:00 a.m. The purpose of the meeting was to open quotes for Harris McGregror
Levee Repair, John Deere Tractor and Boom Mower, and Multi Purpose Excavator. At 10:30 a.m. to take
action on the USDA Rural Development Grant.

 Those present included Commissioner Charlie Brown and Commissioner Paul Sinders, and Commissioner
Jack Withers, and Attorney Eric Somheil. Auditor Mary Jo Alumbaugh made a record of the proceedings to
wit:


IN THE MATTER OF QUOTES FOR THE HARRIS MCGREGOR LEVEE REPAIR

Attorney Eric Somheil opened and read aloud the following quotes:

      Persinger Dozer LLC                              $ 32,375.00
      JDG Contracting, Inc.                            $ 88,115.00

Paul Sinders made a motion to approve persinger Dozer Levee repair, in the amount of $32,375.00. Motion
seconded by Jack Withers. Motion carried 3 ayes.

Paul Sinders will now forward the proposal to the USDA for their approval. Work will not begin until this
approval has been received.

IN THE MATTER OF QUOTES FOR MULTI PURPOSE EXCAVATOR

Attorney Eric Somheil opened and read aloud the following quote:

      Southeastern Equipment Co.                       $145,000.00

Jack Withers made a motion to approve the single quote of Southeastern Equipment, motion seconded by
Paul Sinders. Motion carried 3 ayes.

IN THE MATTER OF QUOTES FOR JOHN DEERE TRACTOR WITH BOOM MOWER

Attorney Eric Somheil opened and real aloud the following quotes:

      Valley Implement Inc.                     $ 53,900.00 Tractor $35,900 Boom Mower
      Southeastern Equipment Co. 2WD (requested)$ 99,517.00 Tractor and Boom Mower
      Southeastern Equipment Co. 4WD (option)   $106,800.00 Tractor and Boom Mower
      Wright Implement                          $ 92,128.20 Tractor and Boom Mower

After several questions by the Commissioner’s regarding delivery date, and splitting the package, Paul
Sinders made a motion to take the quotes under advisement. Motion seconded by Jack Withers. Motion
carried 3 ayes.

IN THE MATTER OF USDA RURAL DEVELOPMENT GRANT

Resolution 8-2008 was read aloud by Eric Somheil.

                                RESOLUTION 8-2008
  RESOLUTION AUTHORIZING THE CLAY COUNTY COMMISSIONERS TO SIGN AND ADMINISTR A
   2008 RURAL BUSINESS ENTERPRISE GRANT FROM THE UNITED STATES DEPARTMENT OF
                                  AGRICULTURE

       Be it Resolved that the Board of Commissioners of Clay County, Indiana hereby appoints and
authorizes Charles S. Brown, President of the Board of Commissioners of Clay County, Indiana, to sign and
administer on behalf of the Board of Commissioners of Clay County, Indiana, a 2008 Rural Enterprise Grant
from the United States Department of Agriculture.

      Dated this 18th day of September, 2008.

BOARD OF COMMISSIONERS
OF CLAY COUNTY, INDIANA
      Charles Brown /s/
Charles Brown

      Paul Sinders /s/
Paul Sinders

      Jack Withers /s/
Jack Withers

ATTEST:

      Mary Jo Alumbaugh /s/
Mary Jo Alumbaugh
Auditor, Clay County, Indiana

A motion to approve was made by Paul Sinders, and seconded by Jack Withers. Motion carried 3 ayes

A Memorandum of Understanding between the Board of Commissioners of Clay County, Indiana and Mike
Flint D/B/A Flint Group was presented to the Commissioners for approve by Eric Somheil. This document
has been reviewed by Mr. Somheil, Mr. Coffenberry, and Mr. Flint, and signed by Mr. Flint.

A motion to accept said Memorandum was made by Charlie Brown, and seconded by Jack Withers. Motion
carried 3 ayes.

A Recipient – Subrecipient Agreement prepared by Eric Somheil and approved by Jim Coffenberry has been
signed by the Subrecipients, RLF Chinook Properties, LLC; United BiofuelsDevelopment, LLC; and Covol
Engineered Fuels, LLC. The match funds will be required to be on deposit with the County by October 15,
2008.

A motion to approve the Recipient – Subrecipient Agreement was made by Paul Sinders, and seconded by
Charlie Brown. Motion carried 3 ayes.

A Letter of Intent to Meet Conditions addressed to the USDA Rural Development was presented by Eric
Somheil.

A motion to approve signature of the letter was made by Paul Sinders, and seconded by Jack Withers.
Motion carried 3 ayes.

USDA Form RD1940-1 Request for Obligation of Funds was presented for signature. A motion to accept
was made by Jack Withers, and seconded by Paul Sinders. Motion carried 3 ayes.

Certification of Rural Area Certification of Citizenship was presented for signature. The Subrecipients have
already signed their copy.

A motion to sign was made by Charlie Brown, and seconded by Jack Withers. Motion carried 3 ayes.

Attachment 2 – Certificate of Compliance was presented for signature. Motion to approve made by Paul
Sinders, and seconded by Jack Withers. Motion carried 3 ayes.

IN THE MATTER OF ADJOURNMENT

Motion to adjourn made by Paul Sinders, and seconded by Jack Withers. Motion carried 3 ayes.




Clay County Commissioner

Attest:


Clay County Auditor

				
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