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					                                 * * * * * NOTICE OF PUBLIC MEETING * * * * *
                                         Denton County Commissioners Court
                             Courthouse-on-the-Square, 110 West Hickory, Denton, Texas
                                           Tuesday, July, 1, 2008, 9:00 A.M.
                                              * * * * * Agenda * * * * *
                         * * * * * Please turn off all audible pagers and cellular phones, $5.00 fine. * * * * *
             A copy of the Agenda book is available for public review in the Aide-to-the-Court's Office. Some numbered agenda
             categories may have no posted items. Please contact the Aide-to-the-Court if assistance for hearing impaired is needed.

                           CALL TO ORDER

                           INVOCATION

                           PLEDGES OF ALLEGIANCE
                           Pledge of Allegiance to the United States Flag
                           Pledge of Allegiance to the Texas Flag
                           "Honor the Texas Flag, I pledge allegiance to thee, Texas, one State under God, one and indivisible."


               1.          PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA
                           Citizens should complete a witness form located on the side table. Pursuant to State Open Meetings Law,
                           the Commissioners Court is restricted in discussing or taking action on items not posted on the agenda.
                           Action on your statement can be taken only at a future meeting.

                           In order to expedite the flow of business and to provide all citizens the opportunity to speak, the
                           Commissioners Court may impose a three-minute limitation on persons addressing the Court. Please
                           address all comments to the Presiding Officer.


               2.          CONSENT AGENDA
                           Any Court member can remove an item from this agenda to be considered separately.
                       A) Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted and
                          advertised. Interviews were conducted as set forth in the Denton County policies adopted by the
                          Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within
                          the budgetary constraints.) Human Resources
                       B) Approval of Intra-Departmental Transfers, and any appropriate action. Budget
                       C) Approval of renewal for Gas, Diesel and BioDiesel, Bid #07-07-1844, to Douglass Distributing, and any
                          appropriate action.
                       D) Approval of renewal for Pharmaceutical Services, (Jail Health) RFP #05-07-1831, to Maxor Correctional
                          Pharmacy Services, and any appropriate action.
                       E) Approve the appointment of Penni Phelps to the CPS Board and any appropriate action. Commissioner Ron
                          Marchant, Precinct 2




Jun 26, 2008 4:19 PM                                             Denton County                                                     p. 1 of 544
               3.          RESOLUTIONS / AWARDS / REPORTS / PRESENTATIONS
                       A) Approval of a resolution approving the "draft" Denco Area 911 District fiscal year 2009 Financial Plan,
                          pursuant to the Texas Health and Safety Code, Chapter 772, as amended; and providing an effective date,
                          and any appropriate action. County Judge


               4.          PUBLIC HEARINGS

               5.          AUDITOR/TREASURER
                       A) Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff's Training,
                          Sheriff's Forfeiture, VIT Interest, DA Check Fee, and DA Forfeiture Funds are presented for recording
                          purposes only.)


               6.          PURCHASING
                       A) Approval of award for Vending Services, RFP #03-08-1891, to Mcliff Vending and Coffee Service, and any
                          appropriate action. (CONFIDENTIAL UNTIL AFTER AWARD, 262.030 LGC)
                       B) Approval of specifications and authority to advertise for Meal Services, RFP 06-08-1916, for the Denton
                          County Jail and Juvenile Detention; appointment of the evalutation committee to include Roy Davenport,
                          Mike Ganzer, Ken Metcalf, Hardy Burke and Beth Fleming; and any appropriate action.


               7.          BUDGET
                       A) Approval of Budget Amendment Request #101550 for Overtime-Cash Option for Jail Health in the amount
                          of $1,650; and any appropriate action.
                       B) Approval of Budget Amendment Request #101570 for Operating Supplies including the transfer of $4,529
                          from Non-Departmental Unappropriated Regular Contingency for Constable, Precinct #3 in the amount of
                          $6,439; and any appropriate action.
                       C) Approval of Budget Amendment Request #101580 for Operating Equipment and Shop Supplies including
                          the transfer of funds from Non-Departmental Unappropriated Regular Contingency for Vehicle
                          Maintenance in the amount of $10,328; and any appropriate action.
                       D) Approval of Budget Amendment Request #101590 for Salary, Assistants/Benefits for Justice Information
                          Systems in the amount of $7,776; and any appropriate action.


               8.          HUMAN RESOURCES
                       A) Approval of temporary slot requested by the Information Services Department for fifteen days and any
                          appropriate action.


               9.          HEALTH

              10.          PUBLIC WORKS

              11.          COUNTY CLERK

              12.          SHERIFF

              13.          OTHER DEPARTMENTS
                       A) Approve Application for 2008-09 Byrne Justice Assistance Grant (JAG) Funding
                       B) Approval of the road closure and detour plans for Cowling Road, Precinct 1 and any appropriate action.
                       C) Approval of the recommendation made by the members appointed to review applications by organizations
                          to be included on the Juror Donation Form for the next fiscal year.


Jun 26, 2008 4:19 PM                                            Denton County                                                      p. 2 of 544
              14.          LEGAL
                       A) Approval of the Interlocal Cooperation Agreements for property tax collection between Denton County,
                          Texas, and the Cities of Highland Village and Pilot Point, Texas, as recommended by the Denton County
                          Tax Assessor/Collector, and any appropriate action.
                       B) Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County,
                          Texas, and Valencia On The Water Control and Improvement District of Denton County, as recommended
                          by the Denton County Tax Assessor/Collector, and any appropriate action.
                       C) Approval of the Interlocal Cooperation Agreements for property tax collection between Denton County,
                          Texas, and the Sanger and Denton Independent School Districts, as recommended by the Denton County
                          Tax Assessor/Collector, and any appropriate action.
                       D) Approval of the Interlocal Cooperation Agreements for property tax collection between Denton County,
                          Texas, and Denton County Fresh Water Supply Districts, Nos. 6 and 7, as recommended by the Denton
                          County Tax Assessor/Collector, and any appropriate action.
                       E) Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County,
                          Texas, and the Town of Trophy Club PID, as recommended by the Denton County Tax Assessor/Collector,
                          and any appropriate action
                       F) Discussion and approval of District Clerk's placement of separate registry accounts in her custody into the
                          TexPool Local Government Investment Pool.
                       G) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Mark
                          Boudreaux and Joann Boudreaux, for Parcel 12 of the Schluter Road, Old Stoney Road and Smith Road
                          Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County
                          Judge to sign all necessary closing documents to purchase right-of-way from Mark Boudreaux and Joann
                          Boudreaux; and (3) direct the Denton County Auditor to issue a warrant in the amount of $725.00, plus any
                          applicable fees, for the purchase of right-of-way from Mark Boudreaux and Joann Boudreaux, with funding
                          to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
                          Commissioner Precinct #4.
                       H) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                          Frances Edwards, for Parcels 5 & 5E of the Schluter Road, Old Stoney Road and Smith Road Improvement
                          Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge to sign
                          all necessary closing documents to purchase right-of-way from Frances Edwards; and (3) direct the Denton
                          County Auditor to issue a warrant in the amount of $18,513.00, plus any applicable fees, for the purchase of
                          right-of-way from Frances Edwards, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop
                          Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.
                       I) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Ira
                          William Harrison and Carolyn Harrison, for Parcels 15 & 15E of the Schluter Road, Old Stoney Road and
                          Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                          Denton County Judge to sign all necessary closing documents to purchase right-of-way from Ira William
                          Harrison and Carolyn Harrison; and (3) direct the Denton County Auditor to issue a warrant in the amount
                          of $21,978.00, plus any applicable fees, for the purchase of right-of-way from Ira William Harrison and
                          Carolyn Harrison, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds,
                          Auditor #76-7397-90-10. Commissioner Precinct #4.
                       J) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                          Kathleen Ingle, for Parcels 9 & 9E of the Schluter Road, Old Stoney Road and Smith Road Improvement
                          Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge to sign
                          all necessary closing documents to purchase right-of-way from Kathleen Ingle; and (3) direct the Denton
                          County Auditor to issue a warrant in the amount of $725.00, plus any applicable fees, for the purchase of
                          right-of-way from Kathleen Ingle, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop
                          Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.
                       K) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                          James C. Kepple and Ja Nae Kepple, for Parcels 10 & 10E of the Schluter Road, Old Stoney Road and
                          Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                          Denton County Judge to sign all necessary closing documents to purchase right-of-way from James C.
                          Kepple and Ja Nae Kepple; and (3) direct the Denton County Auditor to issue a warrant in the amount of
                          $860.00, plus any applicable fees, for the purchase of right-of-way from James C. Kepple and Ja Nae
                          Kepple, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-
                          7397-90-10. Commissioner Precinct #4.



Jun 26, 2008 4:19 PM                                             Denton County                                                    p. 3 of 544
                       L) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                          Janice A. May, for Parcel 11 of the Schluter Road, Old Stoney Road and Smith Road Improvement Project;
                          (2) grant authorization to proceed with closing and approval for the Denton County Judge to sign all
                          necessary closing documents to purchase right-of-way from Janice A. May; and (3) direct the Denton
                          County Auditor to issue a warrant in the amount of $600.00, plus any applicable fees, for the purchase of
                          right-of-way from Janice A. May, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop
                          Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.
                       M) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Gary
                          L. Schluter and Donna K. Schluter, for Parcel 3 of the Schluter Road, Old Stoney Road and Smith Road
                          Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County
                          Judge to sign all necessary closing documents to purchase right-of-way from Gary L. Schluter and Donna
                          K. Schluter; and (3) direct the Denton County Auditor to issue a warrant in the amount of $15,200.00, plus
                          any applicable fees, for the purchase of right-of-way from Gary L. Schluter and Donna K. Schluter, with
                          funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
                          Commissioner Precinct #4.
                       N) Discussion and approval of : (1) Contract for purchase of right-of-way by Denton County, Texas, from
                          Wesley T. Simpson and Shawn C. Simpson, for Parcel 16 of the Schluter Road, Old Stoney Road and Smith
                          Road Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton
                          County Judge to sign all necessary closing documents to purchase right-of-way from Wesley T. Simpson
                          and Shawn C. Simpson; and (3) direct the Denton County Auditor to issue a warrant in the amount of
                          $500.00, plus any applicable fees, for the purchase of right-of-way from Wesley T. Simpson and Shawn C.
                          Simpson, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-
                          7397-90-10. Commissioner Precinct #4.
                       O) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                          Herbert E. Turner and Joyce M. Turner, for Parcels 33 & 33E of the Schluter Road, Old Stoney Road and
                          Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                          Denton County Judge to sign all necessary closing documents to purchase right-of-way from Herbert E.
                          Turner and Joyce M. Turner; and (3) direct the Denton County Auditor to issue a warrant in the amount of
                          $4,425.00, plus any applicable fees, for the purchase of right-of-way from Herbert E. Turner and Joyce M.
                          Turner, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-
                          7397-90-10. Commissioner Precinct #4.
                       P) Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Ursin
                          Boudreaux and Doris Boudreaux, for Parcel 13 of the Schluter Road, Old Stoney Road and Smith Road
                          Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County
                          Judge to sign all necessary closing documents to purchase right-of-way from Ursin Boudreaux and Doris
                          Boudreaux; and (3) direct the Denton County Auditor to issue a warrant in the amount of $1,832.00, plus
                          any applicable fees, for the purchase of right-of-way from Ursin Boudreaux and Doris Boudreaux, with
                          funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
                          Commissioner Precinct #4.


              15.          EXECUTIVE SESSION
                       A) Consultation with Attorney. Contemplated Litigation, TX. Gov't Code, § 551.071(1)(A) & Deliberation
                          Regarding Contract § 551.0725. Food Services Contract.


              16.          ADDENDA

              17.          FUTURE MEETINGS
                       A) 10:00 a.m., Tuesday, September 9, 2008, Public Hearing on Proposed Budget at Courthouse on the Square.
                       B) Tuesday, September 9, 2008, Public Meeting to Adopt Budget and Tax Rate (The meeting to adopt the tax
                          rate must be 3 to 14 days after tax rate public hearing, if a rate increase above the the effective rate is
                          proposed).
                       C) 1:30 p.m., Tuesday, July 15, 2008 - Presentation of Recommended by Budget Office.
                       D) Tuesday, July 22, 2008, Public Meeting - Budget Workshop with Commissioners Court.
                       E) Thursday, July 24, 2008, Public Meeting - Budget Workshop with Commissioners Court for Appeals (if
                          needed).


Jun 26, 2008 4:19 PM                                             Denton County                                                    p. 4 of 544
                       F) Tuesday, July 29, 2008, Public Meeting - Budet Workshop with Commissioners Court.
                       G) Tuesday, August 5, 2008, Public Meeting - Budet Workshop with Commissioners Court.
                       H) Tuesday, August 12, 2008, Public Meeting - Final Budet Workshop with Commissioners Court.
                       I)   February 9 & 10, 2009 - Denton County Days in Austin.


              18.           RECESS

              19.           RECONVENE IF NECESSARY

              20.           ADJOURNMENT


                  Persons with disabilities who plan to attend this meeting and who may need auxiliary aids of services such as
                  interpreters for persons who are deaf or hearing impaired, readers, or large print are requested to contact the Aide-
                  to-the-Court at 940-349-2830 two (2) work days prior to the meeting so that appropriate arrangements can be
                  made.

                  Commissioners Court Agendas are on the Internet: http://www.dentoncounty.com

                  BRAILLE IS NOT AVAILABLE




Jun 26, 2008 4:19 PM                                            Denton County                                                       p. 5 of 544
                       2 - CONSENT AGENDA




Jun 26, 2008 4:19 PM        Denton County   p. 6 of 544
                                                                                                             2-A


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Barbara Looper           Requested Agenda Date:         Jul 1, 2008
                Department:        Aide to the Court        Grouping:                      CONSENT AGENDA



                   Specific Agenda Wording:

                   Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted
                   and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the
                   Commissioners Court, except as otherwise stated in the appointment orders. These appointments are
                   within the budgetary constraints.) Human Resources




                                              APPROVAL FLOW
                                              2 - A - Order Making Appointments




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 7 of 544
                                                                                                               2-A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Order Making Appointments, and any appropriate action. (Appointments have been posted
              and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the
              Commissioners Court, except as otherwise stated in the appointment orders. These appointments are
              within the budgetary constraints.) Human Resources

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                     p. 8 of 544
                                                                                                          2-B


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Barbara Looper            Requested Agenda Date:         Jul 1, 2008
                Department:        Aide to the Court         Grouping:                      CONSENT AGENDA



                   Specific Agenda Wording:

                   Approval of Intra-Departmental Transfers, and any appropriate action. Budget




                                              APPROVAL FLOW
                                              2 - B - Intra Departmental Transfers




Jun 26, 2008 4:19 PM                                        Denton County                                       p. 9 of 544
                                                                                                               2-B


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Intra-Departmental Transfers, and any appropriate action. Budget

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 10 of 544
                                                                                                                 2-C


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Beth D. Fleming          Requested Agenda Date:          Jul 1, 2008
                Department:         Purchasing               Grouping:                       CONSENT AGENDA



                   Specific Agenda Wording:

                   Approval of renewal for Gas, Diesel and BioDiesel, Bid #07-07-1844, to Douglass Distributing, and any
                   appropriate action.




                                               APPROVAL FLOW
                                2 - C - Bid #07-07-1844, Gas, Diesel and BioDiesel, renewal




Jun 26, 2008 4:19 PM                                         Denton County                                                 p. 11 of 544
                                                                                                               2-C


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of renewal for Gas, Diesel and BioDiesel, Bid #07-07-1844, to Douglass Distributing, and
              any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 12 of 544
                                                                                          2-C




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 19, 2008
                TO:                 Commissioners Court
                FROM:               Beth D. Fleming
                SUBJECT:            Bid #07-07-1844, Gas, Diesel and BioDiesel, renewal


              REQUESTED ACTION/RECOMMENDATION

              Approval of renewal for Gas, Diesel and BioDiesel, Bid #07-07-1844, to Douglass
              Distributing, and any appropriate action.


              BACKGROUND

              Gas and Diesel/BioDiesel is an annual contract for Vehicle Maintenance Facility, Road
              and Bridge East and Road and Bridge West.


              OPERATIONS AND MAINTENANCE

              Gas and Diesel/BioDiesel is needed within the departments for daily operation of the
              vehicles and equipment. Douglas Distributing has agreed to renew for one additional
              year with the same terms and conditions. The Quarterly Reviews indicate satisfactory
              performance and it is an economic advantage for Denton County to renew.

              Attached is an analysis on current costs. Based on the current retail market, Denton
              County is paying approximately 14% less than retail or $0.55 less on gasoline and
              $0.64 on diesel. We have surveyed other available cooperative contracts to insure we
              are getting the best value and this contract is comparable to others in the region for
              bulk fuel.


              LEGAL INFORMATION

              The specifications allow for the contract to be renewed for an additional term at the
              discretion of the Denton County Commissioners Court.


              FINANCIAL IMPACT

              The estimated value of this contract is $1,500,000 based on quantities provided by
              Road and Bridge East, Road and Bridge West and Vehicle Maintenance and the
              average rates. Increases due to daily fluctuation based on the OPIS rack rate for each
              delivery date directly affect this estimate.

Jun 26, 2008 4:19 PM                               Denton County                                      p. 13 of 544
              PROJECT SCHEDULE

              The term of this renewal will be from October 1, 2008 through September 30, 2009,
              with two remaining options for renewal.


              PRECEDING COURT ACTION

              On Tuesday, September 25, 2007, the Commissioners Court of Denton County voted to
              accept the bid for Gas, Diesel and BioDiesel, Bid #07-07-1844, with Douglass
              Distributing. Court Order 07-0573.




Jun 26, 2008 4:19 PM                             Denton County                                    p. 14 of 544
 file:///G|/DATA/WORD/BIDS/2007/1844Gas-Diesel-Biodiesel/dept%20recommendation.htm

From: Donna Riley
Sent: Thursday, June 19, 2008 11:41 AM
To: Donna Riley
Subject: FW: Annual contracts
Donna, Mike would like you to proceed with any renewals.


-Diane
West R&B
940-349-3430



From: Bruce Dotterer
Sent: Wednesday, June 04, 2008 10:04 AM
To: Donna Riley
Subject: RE: Annual contracts

Donna,

If renewal is an option with the four Vendors listed, then please proceed
when the time comes.

Thanks,
Bruce

Bruce Dotterer
Admin. Foreman
Road and Bridge East
940-349-3424


From: Donna Riley
Sent: Wednesday, June 04, 2008 9:06 AM
To: Bruce Dotterer; Mike Burton; Elizabeth Foster
Cc: Diane Wing
Subject: Annual contracts


We have 9 annual contracts that will expire September 30, 2008.
Some have renewal clauses, but because of the economy, they
will probably not exercise the option to renew.
The ones that might are:

 file:///G|/DATA/WORD/BIDS/2007/1844Gas-Diesel-Biodiesel/dept%20recommendation.htm (1 of 2) [6/19/2008 11:43:50 AM]
 Jun 26, 2008 4:19 PM                                           Denton County                                         p. 15 of 544
 file:///G|/DATA/WORD/BIDS/2007/1844Gas-Diesel-Biodiesel/dept%20recommendation.htm




Vehicles Parts, Bid #07-06-1781
Batteries, Quote #08-07-1848
Gas/Diesel, Bid #07-07-1844
Uniform Rental, Buy Board Contract

If renewals on these bids are acceptable with you, I will send
letters asking. Please let me know.

I will soon be sending emails to you asking for quantities, spec
changes etc. on:
Hot Mix
CMAP
Lubes/Oils
Emulsified


Thanks
Donna



Donna Riley, CPPB
Senior Buyer
Denton County
www.dentoncounty.com




 file:///G|/DATA/WORD/BIDS/2007/1844Gas-Diesel-Biodiesel/dept%20recommendation.htm (2 of 2) [6/19/2008 11:43:50 AM]
 Jun 26, 2008 4:19 PM                                           Denton County                                         p. 16 of 544
                                            Contract Information Sheet
             1.    Contract Type                       2d
             2.    Contract Description                Gas and Diesel/Bio
             3.    Department                          Vehicle Maintenance, RBE & RBW
             4.    Identification #                    07-07-1844
             5.    Company/Entity                      Douglass Distributing
             6.    Contact Person                      Rodney Reed
             7.    Company Address                     325 E. Forest Ave.
             8.    City, State, Zip                    Sherman, Texas 75090
             9.    Phone                               903-893-1181
             10.   Fax                                 903-891-0075
             11.   Email                               jenniferp@douglassdist.com
             12.   Date Contract Awarded               9-25-07, 7-1-08 renewal
             13.   Formal Action Date                  9-25-07, 7-1-08 renewal
             14.   Comm. Court Order #
             15.   Reminder Notice                     5/1/08, 5/1/09
             16.   Contract Administrator              Donna Riley
             17.   Term                                1X3
             18.   Beginning date                      10/1/08
             19.   Ending date                         9/30/09
             20.   Source of Funds                     Budget
             21.   Value of Contract                   $1,120,680
             22.   Payment Schedule                    1. Weekly
             23.   Notes                               Cooperative Purchasing

             NOTES:
             FIELD NO.
             1. Contract Type:      1. Grant        (a) District Attorney, (b) Sheriff, (c) Public Health
                                    2. Contract     (a) Service, (b) Construction, (c) Lease, (d) Purchase, (e) Real Estate
                                    3. ICA          (a) Road Construction (b) Fire, (c) Ambulance, (d) Library, (e) Purchasing,
                                                    (f) Tax, (g) Pre/Post Adj. Juvenile, (h) Law Enforcement, (i) Animal
                                                    Control, (j) other

             6. Contact Person:     The Person to whom all notices and communications are made.

             15. Reminder Date:     The date sufficiently in advance of a milestone, renewal, or termination, so appropriate
                                    action can be taken.

             16. Contract Admin:    The County representative who works directly with the contracting company.

             17. Term:              Term
                                      a.    One year
                                      b.    Number of years X
                                      c.    One year with X 1 year extensions
                                      d.    Other

             18. Beginning Date:    The date the contract is signed by all parties or the date stated in the contract as the
                                    effective date.

             19. Ending Date:       The date the contract terminates or ends by its own terms.

             20. Source of Funds:   Budget, Bonds, Notes, or Grant Funds

             22. Payment Schedule 1. Weekly; 2. Bi-weekly; 3. Monthly; 4. Quarterly; 5. Semi-annually; 6. Annually




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                                                                                                              2-D


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:      Kathryn Yarborough           Requested Agenda Date:          Jul 1, 2008
                Department:        Purchasing                   Grouping:                       CONSENT AGENDA



                   Specific Agenda Wording:

                   Approval of renewal for Pharmaceutical Services, (Jail Health) RFP #05-07-1831, to Maxor Correctional
                   Pharmacy Services, and any appropriate action.




                                              APPROVAL FLOW
                       2 - D - RFP #05-07-1831, Pharmaceutical Services (Jail Health), Renewal




Jun 26, 2008 4:19 PM                                        Denton County                                                  p. 27 of 544
                                                                                                               2-D


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of renewal for Pharmaceutical Services, (Jail Health) RFP #05-07-1831, to Maxor
              Correctional Pharmacy Services, and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 28 of 544
                                                                                           2-D




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 24, 2008
                TO:                Commissioners Court
                FROM:              Kathryn Yarborough
                SUBJECT:           RFP #05-07-1831, Pharmaceutical Services (Jail Health), Renewal


              REQUESTED ACTION/RECOMMENDATION

              Approval of renewal for Pharmaceutical Services, (Jail Health) RFP #05-07-1831, to
              Maxor Correctional Pharmacy Services, and any appropriate action.


              BACKGROUND

              Jail Health is required to provide medical services to all inmates in the Denton County
              Jail. The current contract with Maxor Correctional Pharmacy Services will expire on
              September 30, 2008 with two remaining options for renewal. Service has been
              satisfactory and it is an economic advantage for Denton County to renew this
              contract.


              OPERATIONS AND MAINTENANCE

              This contract provides the medical needs for the inmates housed in the Denton
              County Jail.


              LEGAL INFORMATION

              The specifications allow for the contract to be renewed for an additional one year term
              at the discretion of the Denton County Commissioners Court. Prices are to remain the
              same during the contract period.


              FINANCIAL IMPACT

              The estimated value of the contract is $300,000 based on budget estimates provided
              by Jail Health.


              PROJECT SCHEDULE

              The term of the contract will be from October 1, 2008 through September 30, 2009, with
              one remaining renewal option.

Jun 26, 2008 4:19 PM                              Denton County                                      p. 29 of 544
              PRECEDING COURT ACTION

              On Tuesday, September 14, 2008, Commissioners Court approved the award of RFP
              #05-07-1831, Pharmaceutical Services - Jail Health, to Maxor Correctional Pharmacy,
              and any appropriate action, Court Order #07-0517.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 30 of 544
                                        Contract Information Sheet

             1.    Contract Type                  2A - Contract - Service
             2.    Contract Description           Pharmaceutical Services - Jail Health
             3.    Department                     Jail Health
             4.    Identification #               RFP #06-07-1831
             5.    Company/Entity                 Macor Correctional Pharmacy Services
             6.    Contact Person                 Kendall Lynch
             7.    Company Address                416 Mary Lindsay Polk Drive
             8.    City, State, Zip               Franklin, TN
             9.    Phone                          800-8332510
             10.   Fax                            615-771-1481
             11.   Email                          maxor.com
             12.   Date Contract Awarded
             13.   Formal Action Date             9/4/2007
             14.   Comm. Court Order #
             15.   Reminder Notice                06/01/08
             16.   Contract Administrator         Vanessa Freeman
             17.   Term                            1 x2
             18.   Beginning date                 10/01/07
             19.   Ending date                    09/30/8
             20.   Source of Funds                Budget
             21.   Value of Contract              $300,000
             22.   Payment Schedule               3. Monthly
             23.   Notes


             INSTRUCTIONS:

             FIELD NO.
             1. Contract Type:          1. Grant          (a) District Attorney, (b) Sheriff, (c) Public Health
                                        2. Contract       (a) Service, (b) Construction, (c) Lease, (d) Purchase,
                                                          (e) Real Estate
                                        3. ICA            (a) Road Construction (b) Fire, (c) Ambulance, (d) Library,
                                                          (e) Purchasing, (f) Tax, (g) Pre/Post Adj. Juvenile,
                                                          (h) Law Enforcement, (i) Animal Control, (j) other
             6. Contact Person:         The Person to whom all notices and communications are made.
             15. Reminder Date:         The date sufficiently in advance of a milestone, renewal, or termination, so
                                        appropriate action can be taken.
             16. Contract Admin:        The County representative who works directly with the contracting company.
             17. Term:                  a. One year
                                        b. Number of years X
                                        c. One year with X 1 year extensions
                                        d. Other
             18. Beginning Date:        The date the contract is signed by all parties or the date stated in the
                                        contract as the effective date.
             19. Ending Date:           The date the contract terminates or ends by its own terms.
             20. Source of Funds:       Budget, Bonds, Notes, or Grant Funds
             22. Payment Schedule:      1. Weekly; 2. Bi-weekly; 3. Monthly; 4. Quarterly; 5. Semi-annually; 6.
                                        Annually




Jun 26, 2008 4:19 PM                                      Denton County                                                 p. 31 of 544
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Jun 26, 2008 4:19 PM                              Denton County                             p. 32 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 33 of 544
           Pharmaceutical Services - Jail Health
           RFP #05-07-1831



                     EVALUATION CRITERIA & FACTORS                                Maxor Correctional Pharmacy Services


55% Offerer's total proposed price
                                                                                                    49.30%
       1. Total Cost of Proposal (50%)
          1. Individual Prescriptions                                                            Brand 19%
          Price for individual prescription based on AWP less what                               Generic 78%
          percentage

           2. Bulk Pharmaceuticals                                                               Brand 19%
              A.. Pricing based on AWP less what percentage                                      Generic 78%


              B. Sample list pricing                                           Did not submit est. chart of medication form,
                                                                               submitted as Attachment Maxor Pricing Report.
                                                                               7/27/07 requested sample listing, 7/30
                                                                               submitted. Vendor did not list medications per
                                                                               proposal specifications.

           3. Returns                                                          100% for full cards, Partial cards minus $2.95
                                                                               fee

       2. Cost Proposal's compliance with minimum                              Acceptable - noted error in submission
          specifications (5%)
          25% Offerer's Support/Service/Qualifications
                                                                                                 19.80%
       1. Demonstrated prior experience in providing similar services (15%)
                                                               References Denver County Jail
                                                                            California Prison Health Receivership Corp.
                                                                            Civigenics (includes 6 facilities within TX)
                                                                            Tom Green County Jai
                                                                            Victorial County Jail

                                                         Pharmacy Service 81 years, Corporate office in Amarillo,TX
                                                       Correctional Facilities servicing 190 corrections facilities in 27 states,
                                                                               avg. daily populations range from 60 to 25,000
                                                                               individuals

       2. Capability to provide responsive service (5%)
                                                  Delivery of Prescriptions Next day delivery by 10:30 am
                                                                            Emergency meds delivered on a 24/7 basis via
                                                                            local pharmacy

                                                     Phone and Fax numbers Provided numbers

       3. Capability to provide off-site technical
           support (5%)                                                        Available 24 hours a day

                                                     Ability to provide reports Yes, MCPS has a robust reporting system to
                                                                                provide reports and a broad arrary of other
                                                                                information. Also, offers web-based services
                                                                                for order refill and patient medication history
                                                                                Presented on-demonstration of services during

                                                           Technical Support Yes

                                                          Start Up Support Yes
          20% The proposed product and services meeting Denton
               County's needs and requirements                                               12.7%
       1. Adherence to requirement of RFP (5%)
                                                             Cover Letter Included
                                                  Degree of Compliance Included
                                                         Proposal Pricing Included
                                           Est. Chart of Medications Form Requested - submitted 7/30
                                                   Descriptive Literature Included
                                      Contractor Background Information Included
                                                              References Included
                                        Vendor Acknowledgement Form Included

       2. Demonstrated ability to fully meet the needs of
          Denton County (15%)                                                   Acceptable
                                                            Quality Assurance Clearly Defined
                                                                     Resumes Included
                                                                 Medical Carts Will Provide
                                                              Drug Formulary Will work with DC to generate & maintain
                                                            Additional services Video In-Service Training, Medical, Surgical
                                                                                and Dental Supplies, Drug Utilization Reviews
q
           TOTAL                                                                                     81.8%




    Jun 26, 2008 4:19 PM                                                                           Denton County                    p. 34 of 544
                                                                                                              2-E


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Sheri Groves                     Requested Agenda Date:      Jul 1, 2008
                Department:        Commissioner Precinct 2          Grouping:                   CONSENT AGENDA



                   Specific Agenda Wording:

                   Approve the appointment of Penni Phelps to the CPS Board and any appropriate action. Commissioner
                   Ron Marchant, Precinct 2




                                             APPROVAL FLOW
                                       2 - E - CPS Board Appointment for Precinct 2




Jun 26, 2008 4:19 PM                                         Denton County                                             p. 35 of 544
                                                                                                               2-E


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approve the appointment of Penni Phelps to the CPS Board and any appropriate action. Commissioner
              Ron Marchant, Precinct 2

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 36 of 544
                                                                                     2-E




                                       AGENDA PLACEMENT MEMO
                DATE:             Jun 26, 2008
                TO:               Commissioners Court
                FROM:             Sheri Groves
                SUBJECT:          CPS Board Appointment for Precinct 2


              REQUESTED ACTION/RECOMMENDATION

              Approve the appointment of Penni Phelps to the CPS Board and any appropriate
              action. Commissioner Ron Marchant, Precinct 2


              BACKGROUND

              This appointment replaces Julie Brokaw who resigned her position.


              OPERATIONS AND MAINTENANCE

              n/a


              LEGAL INFORMATION

              n/a


              FINANCIAL IMPACT

              n/a


              PROJECT SCHEDULE

              n/a


              PRECEDING COURT ACTION

              n/a




Jun 26, 2008 4:19 PM                             Denton County                               p. 37 of 544
             To:    Sheri Groves[Sheri.Groves@dentoncounty.com];
             Subject:              A new fax has arrived from (Part 1 of 1) on Channel 0
             Sent:                 Thur 6/26/2008 2:25:42 PM

             A9992720f-0304-4d16-9b43-81bef2a69105.TIF
             N7da443a9-657e-4c03-ab69-43863476e0a6.TXT

             6/26/2008 9:24:42 AM Transmission Record
                  Received from remote ID:
                  Inbound user ID SLGROVES, routing code 5943
                  Result: (0/352;0/0) Successful Send
                  Page record: 1 - 4
                  Elapsed time: 00:48 on channel 0

             9:25:40 AM 6/26/2008 OCR Record
                  Time to OCR was 0 minutes, 1 seconds.
                  Successfully executed OCR on 4 pages (0 bad pages).


             Fax Images: [double-click on image to view page(s)]




Jun 26, 2008 4:19 PM                                      Denton County                    p. 38 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 39 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 40 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 41 of 544
                       3 - RESOLUTIONS / AWARDS / REPORTS /
                                 PRESENTATIONS




Jun 26, 2008 4:19 PM                 Denton County            p. 42 of 544
                                                                                                                3-A


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                                    Frank
                Submitted By:       Phillips
                                               Requested Agenda Date: Jul 1, 2008
                                    County                                    RESOLUTIONS / AWARDS / REPORTS /
                Department:         Judge      Grouping:                    PRESENTATIONS


                   Specific Agenda Wording:

                   Approval of a resolution approving the "draft" Denco Area 911 District fiscal year 2009 Financial Plan,
                   pursuant to the Texas Health and Safety Code, Chapter 772, as amended; and providing an effective date,
                   and any appropriate action. County Judge




                                               APPROVAL FLOW
                                                       3 - A - Denco911 Budget




Jun 26, 2008 4:19 PM                                        Denton County                                                    p. 43 of 544
                                                                                                               3-A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of a resolution approving the "draft" Denco Area 911 District fiscal year 2009 Financial Plan,
              pursuant to the Texas Health and Safety Code, Chapter 772, as amended; and providing an effective
              date, and any appropriate action. County Judge

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 44 of 544
                                                        RESOLUTION NO. ______



                  A RESOLUTION APPROVING THE “DRAFT” DENCO AREA 9-1-1 DISTRICT FISCAL YEAR 2009
                  FINANCIAL PLAN, PURSUANT TO THE TEXAS HEALTH AND SAFETY CODE, CHAPTER 772,
                  AS AMENDED; AND PROVIDING AN EFFECTIVE DATE.

                  WHEREAS, the Denton County Commissioners Court has been presented the “DRAFT” Denco Area 9-1-
                  1 Fiscal Year 2009 Financial Plan for consideration, in accordance with section 772.309 Texas Health and
                  Safety Code, as amended;

                  NOW, THEREFORE, THE DENTON COUNTY COMMISSIONERS COURT OF TEXAS
                  HEREBY RESOLVES:

                  SECTION I. That the Denton County Commissioners Court hereby approves the financial plan.

                  SECTION II. That this resolution shall become effective immediately from and after its passage.


                  DONE IN OPEN COURT, this the ____ day of _________, upon motion made by
                  __________________________ and seconded by _______________________________, and ___
                  members of the court being present and voting.


                                                     ___________________________________
                                                        MARY HORN, COUNTY JUDGE



                  ___________________________________                       _________________________________
                  CYNTHIA WHITE, COMMISSIONER                               RON MARCHANT, COMMISSIONER
                  PRECINCT 1                                                PRECINCT 2



                  ____________________________________                          __________________________________
                  BOBBIE J. MITCHELL, COMMISSIONER                              ANDY EADS, COMMISSIONER
                  PRECINCT 3                                                    PRECINCT 4



                  ATTEST:

                  CYNTHIA MITCHELL, County Clerk and Ex-Officio
                  Clerk of the Commissioners Court of Denton County


                  BY: _________________________________




Jun 26, 2008 4:19 PM                                            Denton County                                                p. 45 of 544
                                    DENCO AREA 9-1-1 DISTRICT
                                              P.O. Box 293058, Lewisville, Texas 75029-3058
                                 Phone/TTY: 972-221-0911 Ÿ FAX: 972-420-0709 Ÿ Web Page: www.denco.org




             To:           Denco Area 9-1-1 District Participating Jurisdictions

             Date:         May 9, 2008

             Subject:      Denco Area 911 District Fiscal Year 2009 Financial Plan

             Enclosed is a copy of the "Draft" Denco Area 9-1-1 District Fiscal Year 2009 Financial
             Plan for your jurisdiction's review and comment. The Texas Health and Safety Code
             requires emergency communication districts to submit the draft budget to its
             participating jurisdictions for a 45-day review and comment period. After the review and
             comment period, the district's board of managers adopts a budget for the next fiscal
             year. A copy of the statute and approval policy is included in Section 5 of the draft plan.

             At its May 8, 2008 regular meeting, the Denco Area 9-1-1 District Board of Managers
             unanimously approved the enclosed financial plan for fiscal year 2009. The district
             requests that your jurisdiction review the fiscal year 2009 proposed budget and submit
             comments to the Denco board prior to July 9, 2008. At its regular meeting on
             July 10, 2008, the Denco board will consider final approval of the Denco Area 9-1-1
             District Fiscal Year 2009 Financial Plan. At that time, the board will consider responses
             to the draft budget.

             If the district does not receive a response from individual jurisdictions, it will consider,
             according to statute, that those jurisdictions support the draft budget.

             Please fax responses to (972) 420-0709 or mail them to P.O. Box 293058, Lewisville,
             Texas 75029-3058. You may also email your response to me at mpedigo@denco.org.

             Additional copies of the 2009 financial plan can be downloaded from Denco's website,
             www.denco.org, beginning May 19, 2008. If you need additional information or have any
             questions, please do not hesitate to call me at (972) 221-0911.

             Thanks for your continued support of the Denco Area 9-1-1 District.




             Michael L. Pedigo, Executive Director

             Enclosures




                                      1075 Princeton Street, Lewisville, Texas 75067
Jun 26, 2008 4:19 PM                                   Denton County                                        p. 46 of 544
                       Denco area 9-1-1 district

                          Fiscal Year 2009




                               “Draft”


                             Financial Plan




Jun 26, 2008 4:19 PM             Denton County     p. 47 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 48 of 544
                       Denco Area 9-1-1 District

                             Fiscal Year 2009
                              Financial Plan



                               Section 1


                                 Preface




Jun 26, 2008 4:19 PM             Denton County     p. 49 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 50 of 544
                                         DENCO AREA 9-1-1 DISTRICT
                                                       P.O. Box 293058, Lewisville, Texas 75029-3058
                                          Phone/TTY: 972-221-0911 FAX: 972-420-0709 Web Page: www.denco.org



             To:               Denco Area 9-1-1 District Participating Jurisdictions

             Date:             May 8, 2008

             Subject:          Denco Area 9-1-1 District Fiscal Year 2009 Financial Plan

             The Denco Area 9-1-1 District Board of Managers, at its May 8, 2008 regular meeting, approved the
             “Draft” Denco Area 9-1-1 District Fiscal Year 2009 Financial Plan and authorized the District’s staff to
             forward it to all participating jurisdictions for review and comment. On behalf of the Board, I request that
             your governing body review the following budget and provide us with your comments prior to our next
             meeting on July 10, 2008.

             As a result of customer opinion survey results from multiple target groups, the Board has set three
             primary goals for fiscal year 2009. Those goals are the following:

                   1. Denco will embark on a major technology evaluation and procurement effort to prepare itself for
                      the installation of new Internet Protocol (IP) enabled network and equipment. This advanced
                      technology will be required to process 9-1-1 calls from new generation telecommunication
                      devices. You will note from the proposed budget that the Board has reserved $1,769,650 for this
                      project to be expended in the following two years.
                   2. Denco will begin expanding its telecommunicator training program in response to an
                      overwhelming appeal from the staff at the 11 Public Safety Answering Points (PSAPs) it supports.
                      The board has set aside $1,000,000 for the potential purchase of the new facilities required for
                      this expanded program.
                   3. Denco will enhance its Public Education and Marketing efforts to provide its multiple partners with
                      a better understanding of the value the District provides to its constituents.

             The “Draft” budget provides for expanded services in fiscal year 2009 for its members while reserving
             funds to meet its future needs. One example of the expanded services is the deployment of a validation
             database and emergency services routing database (VDB/ERDB). The VDB/ERDB will enhance the
             location and routing abilities for Voice over Internet Protocol (VoIP) calls to 9-1-1.

             You will note from the five-year projections provided that the District anticipates that it will be able to meet
             the 9-1-1 emergency communications needs of its members for the foreseeable future under its current
             rate structure.

             Denco is here to serve you with the best system available. I ask that you review the following budget in
             detail and provide us with any comments either in support of the plan as proposed or thoughts for
             improvement. If you have any questions or need additional information, please do not hesitate to contact
             Mike Pedigo, our executive director, at (972) 221-0911 or by email at mpedigo@denco.org. We plan to
             adopt a final 2009 budget at our July 10, 2009 regular meeting.

             The Denco Area 9-1-1 District Board of Managers and Staff appreciate your support and confidence.




             Jack Miller
             Chairman, Board of Managers


                                              1075 Princeton Street, Lewisville, Texas 75067
Jun 26, 2008 4:19 PM                                          Denton County                                                     p. 51 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 52 of 544
                                          DENCO AREA 9-1-1 DISTRICT
                                                        P.O. Box 293058, Lewisville, Texas 75029-3058
                                           Phone/TTY: 972-221-0911 FAX: 972-420-0709 Web Page: www.denco.org




             To:               Denco Area 911 District Participating Jurisdictions

             Date:             May 8, 2008

             Subject:          Denco Area 9-1-1 District Fiscal Year 2009 Financial Plan

             Enclosed is a copy of the “Draft” Denco Area 9-1-1 District Fiscal Year 2009 Financial Plan for
             your jurisdiction’s review and comment. The Texas Health and Safety Code requires the District
             to submit the draft budget to its participating jurisdictions for a 45-day review and comment
             period. After the review and comment period, the District’s board of managers will adopt a
             budget for 2009 based on the comments received. A copy of the statute and approval policy is
             included in Section 5 of the draft budget.

             At its May 8, 2008 regular meeting, the Denco Area 9-1-1 District Board of Managers
             unanimously approved the enclosed “Draft” financial plan to be submitted to its member
             jurisdictions for consideration. The District requests that your jurisdiction review the proposed
             budget and submit comments to the Denco board prior to July 10, 2008. At its regular meeting
             on July 10th, the Denco board will consider final approval of the 2009 Financial Plan. If the
             District does not receive a response from individual jurisdictions, it will consider, according to
             statute, that those jurisdictions support the draft budget.

             Please fax responses to Denco at (972) 420-0709, email them to Carla Flowers, Manager of
             Business Operations, at cflowers@denco.org or mail them to P.O. Box 293058, Lewisville,
             Texas 75029-3058. Additional copies of the 2009 financial plan can be downloaded from
             Denco’s website, www.denco.org.

             The enclosed budget includes the following sections that provide an overview of both the
             operations of the Denco Area 9-1-1 District and its financial position:

             Section 1: Preface

                       The preface includes memorandums from Jack Miller, Chair of the Denco Board of Managers,
                       and me. They provide a brief summary of the District’s strategic plans for fiscal year 2009 and an
                       overview of the approval process.

             Section 2: District Overview

                       The District overview provides background information about the 9-1-1 system, its terminology
                       and the benefits it provides. Also included is a brief summary about the history of the Denco Area
                       9-1-1 District and its current operations.

             Section 3: Financial Plan Summary; Summary of Cost Classifications

                       Section 3 includes an executive summary of the budget, providing an overview of the District’s
                       plans and their impact on its financial position and a Summary of Cost Classifications that briefly
                       describes the expenditure categories included in the budget.



                                               1075 Princeton Street, Lewisville, Texas 75067


Jun 26, 2008 4:19 PM                                           Denton County                                                 p. 53 of 544
             2009 Budget Cover Memo
             May 08, 2008
             Page 2 of 2




             Section 4: Anticipated Revenues; Proposed Expenditures

                       Section 4 includes a spreadsheet that summarizes the overall budget for fiscal year 2008,
                       followed by two worksheets that give more detail about the anticipated revenues and proposed
                       expenditures for the year. The section also includes a five-year projection spreadsheet that
                       depicts both the growth and decline of reserved and unreserved funds and a graph reflecting the
                       actual combined fund balance for the past five years and that projected for the next five.

             Section 5: Reference Materials

                       The final section includes reference material that provides guidelines under which the District
                       operates. Included is the District’s Mission, Values and Goals Statement, copies of resolutions
                       defining the budget approval process, a copy of House Bill 1984 that provides the statutory
                       requirements for budget approval and a copy of the legislation under which Denco operates.

             The District is pleased to provide its member jurisdictions with a copy of the “Draft” Denco Area
             9-1-1 District Fiscal Year 2009 Financial Plan for consideration. The plan provides the District
             the financial resources necessary to meet fiscal year 2009 and a reserve fund to meet the future
             long-term challenges while maintaining 15 percent annual reserve balance to meet emergency
             needs, should they occur.

             If you have any questions, need additional information or would like for me to meet with your
             staff or governing body, please do not hesitate to call me at (972) 221-0911 or email me at
             mpedigo@denco.org. I would welcome the opportunity to meet with you and discuss the
             enclosed budget and the operations of the Denco Area 9-1-1 District.

             Thanks for your continued support of the Denco Area 9-1-1 District.




             Michael L. Pedigo, Executive Director

             Enclosure




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                       Denco Area 9-1-1 District

                             Fiscal Year 2009
                              Financial Plan



                                Section 2


                             District Overview




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Jun 26, 2008 4:19 PM   Denton County   p. 56 of 544
                                  DENCO AREA 9-1-1 DISTRICT
                                                  District Overview

                                              Background Information

                  What is E9-1-1?

                          Enhanced Nine-One-One (E9-1-1) is a single, easy-to-remember number used

                  when reporting emergencies to fire, police and emergency medical service providers. The

                  E9-1-1 system, operational in the Denco Area 9-1-1 District, is designed to automatically

                  route any 9-1-1 call, placed from a telephone instrument (including wireless and Internet)

                  within the District's geographical boundaries, to the proper public safety answering point

                  (PSAP) responsible for dispatching emergency services to the caller. (At the current time,

                  there are limitations to both wireless and Internet location technologies.)



                  9-1-1 Terminology

                          9-1-1 (Nine-one-one). A designated easy-to-remember, easy-to-call, three-digit

                          emergency telephone number developed to provide citizens with a reliable, fast

                          and convenient way to access fire, police, or medical service in the event of an

                          emergency.



                          District (Denco Area 9-1-1 District). The entity that provides enhanced 9-1-1

                          service in Denton County. A board of managers, appointed by participating

                          jurisdictions, governs the District. The District serves Denton County and its

                          member cities along with all of the City of Carrollton.



                  District Overview                                                                     2-1
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                        E9-1-1 (Enhanced 9-1-1). The system that is operational in Denton County

                        providing SR, ANI and ALI (defined below).



                        GIS (Geographic Information Systems). The technology used to develop the

                        mapped display of Denton County.



                        PSAP (Public Safety Answering Point). The location of the equipment used to

                        answer 9-1-1 emergency calls. The following are the twelve (12) PSAPs that are

                        currently capable of answering 9-1-1 calls in the Denco Area 9-1-1 District:



                        City of Carrollton Police Department               City of Lake Dallas Police Department

                        City of Denton Police Department                   City of Lewisville Police Department

                        Denton County Sheriff's Office                     City of The Colony Police Department

                        Town of Flower Mound Police Department             University of North Texas Police Department

                        City of Highland Village Police Department         Texas Woman's University Police Department

                        City of Roanoke Police Department                  Denco Backup and Training PSAP



                        VoIP (Voice over Internet Protocol). The technology that provides telephone

                        services over computer networks. The service may not provide any or all of the

                        features of E9-1-1. Subscribers should check with their vendor to determine the

                        level of 9-1-1 services available. In many cases, it is the responsibility of the

                        subscriber to enter correct address information, for 9-1-1 purposes, on the service

                        provider’s website.




                  2-2                                                                             District Overview
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                          SR (Selective Routing). Selective Routing provides automatic routing of 9-1-1

                          calls, based on the caller's location, to the appropriate PSAP. The caller is not

                          required to determine which public safety agency to call.



                          ANI (Automatic Number Identification). ANI is the feature that provides the

                          caller's telephone number on a console at the PSAP.



                          ALI (Automatic Location Identification). ALI provides the caller's name and

                          address on a computer monitor at the PSAP along with the name of the correct

                          police, fire and emergency medical services designated to respond to the caller’s

                          location.



                          Database. The 9-1-1 Database is the information accompanying a 9-1-1 call at

                          the PSAP. The information provided is the caller's name, address and telephone

                          number, as well as the emergency service providers designated to respond to the

                          caller's address.



                          Public Safety Telecommunicator. The individual answering the 9-1-1 calls;

                          trained to communicate with persons seeking emergency assistance and with

                          agencies and individuals providing such assistance.



                          Phase I. Wireless Phase I Enhanced 9-1-1 is the Federal Communication

                          Commission (FCC) mandate to the wireless telephone industry and to 9-1-1




                  District Overview                                                                     2-3
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                        requiring the routing of wireless 9-1-1 calls to appropriate PSAPs and the

                        provision of the callers’ ANI to the telecommunicators.



                        Phase II. Phase II provides the approximate geographic location of wireless

                        callers, in addition to the FCC’s Phase I enhancements.



                        IWS (Integrated Workstation). The computerized 9-1-1 answering equipment

                        provided by Denco that gives telecommunicators, in addition to the 9-1-1

                        function, additional tools such as computer-aided dispatch, paging, mapping and

                        radio communications. Denco has 62 integrated workstations at its 12 PSAPS.



                        NG9-1-1 (Next Generation 9-1-1). The future technology that will provide

                        E9-1-1 services in the Denco Area 9-1-1 District. The system will be a secure,

                        digital network that will access routing and database instructions from a

                        centralized source outside the Denco system. Technical standards for NG9-1-1 are

                        currently under development.




                  2-4                                                                   District Overview
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                  Benefits of E9-1-1

                          The E9-1-1 system has enhanced the ability of emergency service providers to

                  save the lives and property of citizens in the Denco Area 9-1-1 District. Some of the

                  direct benefits of the emergency communication system provided by Denco are the

                  following:



                          •       Only one three-digit number to remember in an emergency situation.



                          •       The 9-1-1 call is routed to the proper agency responsible for dispatching
                                  help to the caller.



                          •       Trained telecommunicators answer 9-1-1 calls. (In the Denco Area 9-1-1
                                  District, telecommunicators are trained to provide emergency medical
                                  dispatch, thus reducing response time for medical emergencies.)



                          •       Telecommunicators have the equipment and training necessary to
                                  communicate with hearing/speech impaired callers using TTY equipment.
                                  (Standards for the technology to access 9-1-1 using text messaging, instant
                                  messaging and email are currently under development. These services
                                  will be part of the NG9-1-1 System.)



                          •       The caller's name, address and telephone number, as well as the proper
                                  fire, police and emergency medical service designated to respond to the
                                  caller's address, is automatically provided to the telecommunicator; thus
                                  reducing total response time. In the event the caller is unable to speak, the
                                  telecommunicator has the ability to dispatch help to the caller's location
                                  that is provided by the E9-1-1 system.



                  District Overview                                                                        2-5
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                        •   All PSAPS in the Denco Area 9-1-1 District are part of a common
                            network, allowing each to transfer calls, conference multiple PSAPs or
                            share information within a closed system.



                        •   ANI/ALI information provides a means to control and reduce prank calls.



                        •   The public education programs associated with E9-1-1 promote citizen
                            awareness and involvement with emergency service providers.



                        •   The E9-1-1 system enhances local government's ability to address the
                            ever-growing public expectation of emergency services created by the
                            technology vendors, the media and popular television programming.



                        •   The E9-1-1 system is designed to allow PSAPs the ability to directly
                            transfer a caller to another public safety agency or poison control center.



                        •   The E9-1-1 system will identify calls from wireless and Internet phones,
                            advising the telecommunicator to ask proper questions to determine the
                            location of the emergency. Phase I provides the caller’s telephone number
                            so that the telecommunicator has the ability to reconnect if the call is
                            terminated. Phase II provides additional location information to
                            telecommunicators. Location information for Internet phones (VoIP) is
                            typically entered by the subscriber through a website.



                        •   The system has the ability to identify telephone companies serving 9-1-1
                            callers, thus streamlining the process for reconciling routing and database
                            errors.




                  2-6                                                                    District Overview
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                                 Formation of the Denco Area 9-1-1 District

                  Legislation

                          During its 1985 session, the 69th Texas Legislature passed Article 1432e (Section

                  772, Texas Health and Safety Code), Emergency Telephone Number Act, which provided

                  for the creation, administration, expansion, funding and dissolution of emergency

                  communication districts in certain counties in Texas. The Emergency Telephone Number

                  Act is the legislation under which the Denco Area 9-1-1 District operates.



                  Purpose

                          Section 772.302, Texas Health and Safety Code, states the purpose of the Act to

                  be the following:

                          To establish the number 9-1-1 as the primary emergency telephone
                          number for use by certain local governments in this state and to encourage
                          units of local governments and combinations of those units of local
                          government to develop and improve emergency communication
                          procedures and facilities in a manner that will make possible the quick
                          response to any person calling the telephone number 9-1-1 seeking police,
                          fire, medical, rescue and other emergency services.

                  Creation of Denco Area 9-1-1 District

                          On August 8, 1987, Denton County held a special election to confirm the creation

                  of the Emergency Communication District of Denton County and authorize a 9-1-1

                  emergency service fee, not to exceed three (3%) percent of the base rate of the principal

                  service supplier per month, to be charged by the District for the purpose of establishing

                  and maintaining E9-1-1 in Denton County. By a margin of 13,086 to 3,024, the voters




                  District Overview                                                                     2-7
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                  favored the creation of the emergency communication district. After the special election,

                  the city and county governing bodies within Denton County passed resolutions of

                  participation. The resolutions stated that the city or county would become a participating

                  jurisdiction in the District pursuant to the provisions of the Emergency Telephone

                  Number Act.

                         The participating jurisdictions of the District are the following:

                         Argyle                 Hackberry                              Little Elm
                         Aubrey                 Hebron                                 Marshall Creek
                         Bartonville            Hickory Creek                          Northlake
                         Carrollton             Highland Village                       Oak Point
                         Copper Canyon          Justin                                 Pilot Point
                         Corinth                Krugerville                            Ponder
                         Corral City            Krum                                   Roanoke
                         Cross Roads            Lake Dallas                            Sanger
                         Denton                 Lakewood Village                       Shady Shores
                         DISH                   Lewisville                             The Colony
                         Double Oak             Lincoln Park                           Trophy Club
                         Flower Mound           Unincorporated Denton County


                         On December 8, 1987, the District's board of managers ordered the levy and

                  collection of the emergency fee to commence with the January 1988 billing cycle. The

                  board ordered the service fee, collected by the telephone companies, to be charged at a

                  rate of three (3%) percent of the current base rate of GTE Southwest (now Verizon). The

                  emergency service fee for basic levels of telephone service charged to customers in the

                  District was capped at $0.27 for residential customers, $0.71 for business customers and

                  $1.13 for trunks. (The same cap remains in effect today.) On June 28, 1988, the board

                  of managers named the Emergency Communications District of Denton County, Denco

                  Area 9-1-1 District.




                  2-8                                                                         District Overview
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                  Organizational Structure

                          The board of managers is the governing body for the Denco Area 9-1-1 District.

                  The county, participating cities and the Denton County Fire Chiefs Association appoint

                  the board. Board members serve staggered two-year terms and are eligible for

                  reappointment. The following members currently sit on the board of managers:



                          Board Member                          Represents
                          Mr. Jack Miller, Chair                Denton County Commissioners Court
                          Mayor Olive Stephens, Vice Chair      Participating Cities
                          Chief Lonnie Tatum, Secretary         Fire Chiefs Association
                          Mr. Bill Lawrence                     Denton County Commissioners Court
                          Mr. Harlan Jefferson                  Participating Cities
                          Mr. Keith Stephens                    Verizon, Advisory



                          The Emergency Telephone Number Act states, "…the board shall manage,

                  control and administer the District. The board may adopt rules for the operation of the

                  District." The legislation also allows the board to appoint a director of communications

                  for the District who serves as its general manager. The director, with approval from the

                  board, manages the services necessary to carry out the purposes of the Emergency

                  Telephone Number Act.

                          The Denco Area 9-1-1 District's staff is responsible for performing all the duties

                  that may be required for the District to accomplish its mission within the framework

                  provided by the board. The “Draft” Denco Area 9-1-1 District Fiscal Year 2009 Financial

                  Plan provides for eleven full time staff members that provide the planning, operations and

                  maintenance functions for the District. The organizational structure of the District




                  District Overview                                                                     2-9
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                  includes three direct service program areas that serve the 9-1-1 PSAPs and emergency

                  service providers within the District. Included in the organizational chart are names and

                  titles of staff members in each program area.




                  2-10                                                                     District Overview
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                                      Mission, Values and Goals Statement

                  Mission

                          The mission of the Denco Area 9-1-1 District is to provide an efficient, effective

                  enhanced 9-1-1 emergency telecommunications system that assists its member

                  jurisdictions in response to police, fire and medical emergency calls.

                  Values

                          The Denco Area 9-1-1 District pledges to uphold the following values:

                          Value 1:         The control of District operations is the responsibility of
                                           member jurisdictions and the board of managers.



                          Value 2:         The District will provide the most reliable, efficient,
                                           cost-effective and proven technologies within available
                                           resources.
                  Goals

                          The Denco Area 9-1-1 District has the following goals that support its endeavor to

                  carry out its mission.

                          Goal 1:          To represent the interests of member jurisdictions,
                                           emergency service providers and end users by establishing
                                           and providing the means for the Denco Area 9-1-1 District
                                           to accomplish its mission, values, goals and objectives.

                          Goal 2:          To manage the Denco Area 9-1-1 District in an objective,
                                           efficient, effective and responsive manner.


                          Goal 3:          To increase public awareness of 9-1-1 issues and promote
                                           the proper use of the 9-1-1 system.



                  District Overview                                                                      2-11
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                         Goal 4:        To provide training programs which enable Public Safety
                                        Answering Point (PSAP) personnel to effectively process
                                        9-1-1 calls.

                         Goal 5:        To provide and maintain advanced, effective 9-1-1 Systems
                                        that   are     compatible    with   changing   communication
                                        technologies.


                         Goal 6:        To assure that 9-1-1 calls, from all sources, are routed

                                        properly to PSAPs and that PSAPs have the most accurate,

                                        reliable, and useable data at all times.



                                DESIGNATED CORE COMPETENCIES


                         The Denco Area 9-1-1 District has identified the following core competencies as a

                  means for measuring its efficiency, effectiveness and overall performance.



                  Integrity/Honesty

                         Instills mutual trust and confidence; creates a culture that fosters high standards of

                  ethics; behaves in a fair and ethical manner toward others, and demonstrates a sense of

                  corporate responsibility and commitment to public service.




                  2-12                                                                        District Overview
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                  Responsive Customer Service

                          Balancing interests of a variety of clients, readily readjusts priorities to respond to

                  pressing and changing client demands. Anticipates and meets the needs of clients;

                  achieves quality end products; is committed to continuous improvement of services.



                  Team Work

                          Encourages and facilitates cooperation within the organization and with customer

                  groups; fosters commitment, team spirit, pride, trust. Develops leadership in others

                  through coaching, mentoring, rewarding, and guiding employees. Actively participates in

                  healthy debate and discussion sharing personal points of view and rational for individual

                  thinking; once decision has been made openly supports and owns the majority decision as

                  if it were your own; doesn’t undermine or second guess majority decision after the fact.




                  Flexibility

                          Open to change and new information; adapts behavior and work methods in

                  response to new information, changing conditions or unexpected obstacles. Adjusts

                  rapidly to new situations warranting attention and resolution.



                  Decisiveness

                          Exercises good judgment by making sound and well informed decisions;

                  perceives the impact and implications of decisions; makes effective and timely decisions,

                  even when data is limited or solutions produce unpleasant consequences; is proactive and

                  achievement oriented.



                  District Overview                                                                         2-13
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                       Denco Area 9-1-1 District

                               Fiscal Year 2009
                                Financial Plan



                                  Section 3


                            Financial Plan Summary

                        Summary of Cost Classifications




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                                 DENCO AREA 9-1-1 DISTRICT

                             Fiscal Year 2009 Financial Plan Summary
                         The “Draft” Denco Area 9-1-1 District (District) Fiscal Year 2009 Financial Plan

                  addresses three primary areas that were identified in the recent customer opinion survey

                  performed for the District by an outside firm. Those areas are the timing of Next

                  Generation 9-1-1 (NG9-1-1) deployment, the expansion of the District’s Training

                  Program and the Marketing of services provided by Denco. The Denco Area 9-1-1

                  District Board of Managers (Board) has set three goals for the upcoming fiscal year in

                  response to the survey findings. Those goals, in addition to the provision of ongoing

                  services, are the following:



                  2009 Budget Goals

                                                        Technology

                         The first goal set by the board was to deploy the necessary technology to make

                  the District Next Generation 9-1-1 (NG9-1-1) ready in the next 24 months. The District

                  has always been a leader in technology deployment in the 9-1-1 industry. It was the first

                  to deploy a digital selective routing system, the first to deploy a distributed 9-1-1 system

                  utilizing Wide Area Network (WAN) technology to connect its PSAPS, the first in the

                  nation to deploy Phase I wireless 9-1-1 with PrimeCo PCS and the first to implement

                  Phase II in Texas. Denco is also the first and only 9-1-1 entity in Texas to connect its

                  PSAPs via a wireless microwave network.



                  Financial Plan Summary                                                                  3-1
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                         One of the two main values identified by the District states “…to provide the most

                  reliable, efficient, cost-effective and proven technologies within available revenues.”

                  Denco continues to evaluate means for enhancing its system in order to meet both the

                  expectations of the PSAPs it supports and the general public who utilize the system. The

                  District is currently involved in a “needs assessment” to identify how it is positioned to

                  provide 9-1-1 services to callers using Voice over Internet Protocol (VoIP). These callers

                  may be using either landline or wireless.      Denco will use the results of this study in

                  fiscal year 2009 to design and procure its future network, to be deployed in 2010.

                         In addition to completing the microwave system in 2009, the District will take

                  another step toward the deployment of its NG9-1-1 system in 2009 with the

                  implementation of the first Validation Database/Emergency Routing Database

                  (VDB/ERDB) in the nation.        The VDB/ERDB enhances the database and selective

                  routing functions for VoIP 9-1-1 calls. The current or legacy system is limited in

                  providing validated data and routing instructions for these calls. Denco, along with other

                  members in the Texas 9-1-1 Alliance will participate as early adopters of the technology.

                  Denco is one of the jurisdictions being used for the Pilot Program. The goal is to get 100

                  percent participation in the State of Texas in the next two years.

                         In order to meet the financial requirements for NG9-1-1, the Board has set aside

                  or “Reserved” part of its fund balance for this purpose. The “Draft” 2009 financial plan

                  reserves $2,769,650 for future projects.       Of that, $1,769,650 is reserved for the

                  procurement and implementation of NG9-1-1 equipment and network. It is anticipated

                  that the majority of those funds will be expended in 2010 and 2011.




                  3-2                                                                  Financial Plan Summary
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                                                              Training

                         The second goal the Board has identified for 2009 is to enhance its training

                  program. The District was rated very high by PSAP management and telecommunicators

                  in the recent customer opinion survey. This stakeholder group is the most knowledgeable

                  of the groups the District is surveying. It receives most of the direct interaction from

                  Denco staff. Overall, the group assessed the services provided by the District were well

                  above the norm in all dimensions measured.

                         The survey did, however, identify the need to expand the District’s training and

                  selection programs. Denco offers many training classes for telecommunicators to include

                  Life on the Line, an 80 hour basic telecommunicator class, Emergency Medical Dispatch,

                  and many more. In fiscal year 2007, Denco provided 5,098 direct contact hours of

                  telecommunicator training. Even though Denco has the most extensive training program

                  of all emergency communication districts in Texas, the PSAP management and

                  telecommunicator survey results clearly indicate a desire for a more diverse training

                  program.

                         The respondents request more specialized training for different size and different

                  structured PSAPs. The comments on the survey also indicated a strong need for more

                  training for advanced and experienced telecommunicators. Many of the courses offered

                  are targeted toward less seasoned PSAP staff. The results also suggest that the District

                  provide a more flexible training schedule, to include nights and weekends.

                         In response to the survey, the Board has taken several actions to evaluate the

                  training requirements and impact on the financial position of the District. Recently, the

                  District hired an architect to provide a space analysis for the expanded program and its




                  Financial Plan Summary                                                                     3-3
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                  impact on the current office and training space owned by the District. The study

                  indicated that more space will be required to accommodate the desires for an expanded

                  training program. The Board has looked at both expanding the current facility and

                  purchasing additional space for training. Due to the sizeable investment for either, the

                  Board has set aside a reserve amount of $1,000,000 for the potential expansion or

                  purchase of training space. The Board has also agreed to the addition of a fulltime

                  Training Coordinator to the staff.. The District anticipates it will fill the position during

                  the last half of fiscal year 2009 in order to give the new coordinator time to develop a

                  training curriculum for 2010, along with providing input on the design of any modified or

                  purchased training space.



                                                              Marketing

                          The third goal that the Board set for its 24 month strategic plan was to develop a

                  marketing plan designed to provide the many stakeholder groups that the District serves

                  with a better understanding of the value that the Denco Area 9-1-1 District brings to its

                  constituents. Since its inception, the District has focused on the personnel at PSAPs as its

                  primary customer. The District still believes that its primary customer is the

                  telecommunicator who answers 9-1-1 calls for help. However, Denco has not been very

                  successful in informing all customer groups about the significant services it provides to

                  all citizens it represent.

                          The recent opinion survey of Denton County Fire Chiefs provided the District

                  with an opportunity to evaluate its position with regards to the value of providing

                  stakeholders with more information about the services Denco provides. For instance, the




                  3-4                                                                    Financial Plan Summary
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                  Fire Chiefs were familiar with the District as an organization, realizing it provides

                  technology for answering 9-1-1 calls, but had limited knowledge about the training

                  program. The survey also indicated that the Chiefs were not aware that Denco represents

                  the 35 cities it serves and Denton County before the Federal Communications

                  Commission (FCC), the Public Utility Commission of Texas (PUC), the Texas

                  Legislature and Congress. Other services Denco provides are selection tools for human

                  resources, public education programs for schools and special interest groups, addressing

                  for new subdivisions, mapping services and 100 percent management of the 9-1-1 system

                  it owns and operates.

                          In order to provide its customers with an appreciation of the value the Denco Area

                  9-1-1 District brings, the Board has directed staff to develop a proposed marketing plan

                  that will share its “story” with elected and appointed officials, public safety response

                  agencies and the public in general. The plan will incorporate a message about the

                  mission, values, goals and objectives of the District, its core competencies that define its

                  operations and data from the ongoing customer opinion survey that validates its message.

                          Staff will begin developing the plan soon with the goal of launching the program

                  in the first quarter of fiscal year 2009.



                  Financial Plan Overview

                          Section 4 of the “Draft” Denco Area 9-1-1 District Fiscal Year 2009 Financial

                  Plan provides multiple spreadsheets that summarize the budget. It includes a Summary

                  of Anticipated Revenues and Proposed Expenditures Spreadsheet, Anticipated

                  Revenues Spreadsheet, Proposed Expenditures Spreadsheet, and a Five Year




                  Financial Plan Summary                                                                     3-5
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                  Projections Spreadsheet. Also provided, following the spreadsheets is a graph that

                  depicts the Cash Fund Balance (Reserved and Unreserved). It provides a picture of the

                  actual growth in funds in recent years and that projected growth and then decline in the

                  next five years.

                         Denco has no debt at the current time and does not anticipate needing to issue

                  debt in the next few years. It prides itself in being fiscally responsible and getting the

                  most for the funds available.

                         There is a potential for a change in the statute that provides for the operation of

                  the Denco Area 9-1-1 District in the 2009 legislative session. As the nation prepares for

                  the deployment of NG9-1-1, there are many models as to how that will be organized.

                  There are several national forums that are advocating the control of Internet Protocol (IP)

                  at the state level, while others advocate a bottom up approach beginning at the local level.

                  The State of Texas House of Representatives has a committee evaluating the Texas

                  approach through an interim study. The committee has yet to meet and there is no

                  indication as to whether changes will be made in the statute. Denco’s proposed budget

                  was developed with the assumption that the organization and funding structure of 9-1-1

                  systems in Texas will remain unchanged.

                         The following is a summary of the four spreadsheets in Section 4:



                         Summary of Anticipated Revenues and Proposed Expenditures

                         The summary spreadsheet provides information about the financial position of the

                  District at the beginning of fiscal year 2009, its projected revenues and expenditures for

                  the year and the financial position at the end of the year. Please note that all cash and




                  3-6                                                                   Financial Plan Summary
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                  temporary investment funds at the beginning of fiscal year 2009 are unreserved. In past

                  years, the Board has reserved funds for the purchase of land and building facilities, digital

                  selective routing deployment, a new distributed 9-1-1 system and for enhanced 9-1-1

                  Phase II wireless deployment. It currently has no reserved funds as the District has been

                  waiting on a better picture of the timeframe for NG9-1-1 deployment. It has also been

                  involved in the development of a performance management system, standards

                  development for NG9-1-1 services, procurement efforts through the Texas 9-1-1 Alliance

                  and the evaluation of customer wants and needs.

                         The proposed budget does reserve all the fund balance (cash and temporary

                  investment funds), with the exception of 15 percent of the anticipated revenue for the

                  deployment of NG9-1-1 and the construction and purchase of an expanded training

                  facility. That reserved amount is included in the Proposed Expenditures section of the

                  spreadsheet. The final decision to build or purchase space will be deferred until after the

                  2009 legislative session.



                                                          Revenues

                         Total revenues anticipated for fiscal year 2009 is about $71, 354 more than

                  estimated this current fiscal year. Through the first six months of fiscal year 2008,

                  service fee revenue is lagging projections. The growth in wireless service fees has

                  declined this year from over ten percent to less than five percent. If the trend continues,

                  the total revenue for 2008 may be about two percent below budget. With this trend in

                  mind, the District has provided a conservative projection for 2009 revenues.




                  Financial Plan Summary                                                                   3-7
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                            In addition, the Commission on State Emergency Communications (CSEC) is

                  currently considering revising its formula for the distribution of the wireless service fee

                  to match the decennial census. The current rule provides for a population adjustment

                  every year based on data from the Texas Data Center. If the rule is changed to the 2000

                  census data, Denco’s percentage of the state population will drop enough to impact 2009

                  projections by approximately $250,000. If that happens, the Board will be required to

                  make some decisions as to how best to cover the shortfall.

                            It is expected that the population formula will be addressed in the 2009 legislative

                  session, regardless of how the distribution rule is applied.



                                                          Expenditures

                            Total expenditures proposed for fiscal year 2009, with the exception of the

                  $2,769,650 reserved for future project, is $3,080,309. The proposed operating budget is

                  significantly lower than the current budget. It provides for the services identified above,

                  along with setting up the reserve. Any funds used from the reserve account cannot be

                  used without specific board action and are not projected to be used until 2010. The

                  following is a list of proposed expenditures for fiscal year 2009:

                        •   Total personnel expenditures proposed are $1,180,396. The personnel budget

                            includes salaries and benefits for all Denco staff. Also included in the proposal is

                            the addition of a training coordinator during the second half of the fiscal year.

                            Personnel expenditures amount to 38 percent of the total expenditures, not

                            including the reserve funds. Personnel expenditures also include increased

                            contributions to the Texas County and District Retirement System (TCDRS) to




                  3-8                                                                     Financial Plan Summary
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                           offset future growth. The investment into TCDRS will earn a better return for the

                           District than it will receive through its current investment options.

                       •   Total operations expenditures proposed for 2009 are somewhat less than

                           ($88,780) than those total expenditures expected this year. Fiscal Year 2008

                           operations expenditures include the construction of a groundwater drain system

                           around the District’s office and training facility, the cost for marketing

                           development and the cost for the customer opinion survey. Most other operations

                           expenditures are similar in both years. Operations expenditures represent 7.6

                           percent of the total budgeted expenditures, less the reserved funds.

                       •   Direct services include expenses related to the delivery of information and 9-1-1

                           calls to the PSAP. Included are 9-1-1 Systems, Information Systems and Public

                           Education and Training. 9-1-1 Systems is responsible for the deployment and

                           maintenance of all the network and equipment required for PSAP operations.

                           Information Systems provides the mapping and other databases required to route

                           calls to the proper PSAP and provide the appropriate data to the telecommunicator

                           answering the call. Public Education and Training is responsible for informing

                           the public about the availability and proper use of 9-1-1. It also provides

                           recognition and publicity about the telecommunicators answering the calls.

                           Training is responsible for all the classes offered by Denco as well as the selection

                           program.

                       •   The Direct Services Budget for 2009 is about $300,000 less than 2008 budget. It

                           is less because 2008 includes the final phase of the wireless network deployment.

                           Also, the 2008 budget includes the deployment of the VDB/ERDB System.




                  Financial Plan Summary                                                                    3-9
Jun 26, 2008 4:19 PM                                        Denton County                                          p. 81 of 544
                           Because of the delay in reaching a final contract, the project has been deferred

                           until 2009.

                       •   Total expenditures for 2008 are estimated to be $258,741 below budget.




                                                       Reserve Balance

                           As stated previously the Denco Area 9-1-1 District Board of Managers has

                  included in the proposed 2009 financial plan the expenditure “Funds Reserved for Future

                  Projects”. The $2,769,650 reserved is for the deployment of NG9-1-1 and the potential

                  purchase of a facility for its training program.

                           The Five Year Projections Spreadsheet shows that the reserved funds are

                  projected to be expended in the years 2010-2012.

                           The District will not know the total cost to deploy NG9-1-1 until after it does its

                  evaluation and procurement process next fiscal year. However, it is possible that the

                  funds reserved for that project may not be sufficient when needed. The District is

                  confident that there will be no excess funds, under the current funding model. The

                  decision as to how to proceed with the training facility will be dependent upon the cost

                  for the upgraded NG9-1-1 system.

                           The Board will be required to update its plans for special projects each year.




                  3-10                                                                  Financial Plan Summary
Jun 26, 2008 4:19 PM                                       Denton County                                         p. 82 of 544
                                    DENCO AREA 9-1-1 DISTRICT

                                      Summary of Cost Classifications

                                              Personnel Expenditures

                         Includes staff salary, deferred compensation, healthcare and retirement benefits.

                  Also included are costs for state unemployment tax and employer's contribution to

                  Medicare. The District participates in the Texas County and District Retirement System

                  (TCDRS) instead of the Social Security System.



                                             Operations Expenditures

                         Includes the costs associated with the business operations of the Denco Area

                  9-1-1 District.



                  Communications

                         Includes telecommunication, printing/publishing and postage/shipping costs

                  necessary for the District to disseminate information.


                  Expendable Supplies

                         Includes the cost of routine expendable office supplies and commercially

                  available software. Supplies also include the costs associated with service awards.




                  Summary of Cost Classifications                                                       3-11
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                  Contract Services

                         Includes the cost of legal fees, independent audit, insurance, advertising and other

                  contract services such as equipment and software support. Also included are the District’s

                  proportional costs as a member of the Texas 9-1-1 Alliance and costs associated with

                  special projects requiring outside professional services.


                  Building Services

                         Includes the cost of utilities, building services, maintenance and repair expense

                  for the office and training facility owned by the District.


                  Memberships/Subscriptions

                         Includes individual and organizational memberships to professional organizations

                  such as National Emergency Number Association (NENA) and Association of Public

                  Safety Communications Officials-International (APCO). Includes subscriptions to local

                  newspapers, periodicals, information services, technical support publications and the

                  purchase or rental of books, videos and recordings.



                  Professional Development

                         Includes board and staff training and ongoing professional development through

                  technical training classes, seminars, conferences and symposiums.


                  Travel

                         Includes out of District travel costs such as, but not limited to mileage

                  reimbursement, airfare, food, lodging, local transportation, parking, telephone, etc. when




                  3-12                                                          Summary of Cost Classifications
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                  such costs are reasonable and when they are incurred in conjunction with board and

                  authorized staff travel out of the District. Also included is reimbursement for the use of

                  personal vehicles on official business within the District.



                  Furniture and Equipment

                         Includes the purchase of the necessary furniture and fixtures as well as office

                  equipment necessary for the ongoing operations of the Denco Area 9-1-1 District.



                                           Direct Service Expenditures

                         Includes all non-recurring and recurring costs attributed directly to the operations,

                  maintenance, equipment, network and database required for the provision of 9-1-1

                  services. Also included are direct costs for mapping and information system services,

                  public education and training for telecommunicators.



                  9-1-1 Systems

                         Includes operations, service and direct maintenance costs required for the District

                  to maintain the 9-1-1 systems. Also included are non-recurring and monthly recurring

                  costs for network and database services, language interpretation and other recurring

                  services.



                  Information Systems

                         Includes operations, service and direct maintenance costs required to develop and

                  distribute 9-1-1 GIS and other database information to Public Safety Answering Points




                  Summary of Cost Classifications                                                        3-13
Jun 26, 2008 4:19 PM                                      Denton County                                          p. 85 of 544
                  (PSAPs) and emergency response agencies. Included are costs for aerial photography

                  files and the service and maintenance of hardware and software required to provide the

                  mapping data.



                  Training and Education Development

                          Training expenditures include cost for materials, instructors, registration, etc.,

                  associated with meeting the training needs of 9-1-1 call takers. Also included are direct

                  costs required for the District to sponsor telecommunicators from across the District to

                  the State of Texas annual awards and appreciation activities and recipients of the Dr.

                  Allen Groff Emergency Medical Dispatch (EMD) Scholarship to the national EMD

                  conference. Additional          training costs   are       associated   with   the   provision   of

                  telecommunicator selection tools that Denco provides its PSAPs. These costs include

                  rental of space and the software, supplies, furniture and equipment required to meet the

                  PSAPs’ needs.

                          Education Development expenditures include operating costs required for the

                  development, purchase and distribution of public information and education materials for

                  special focus groups and the District at large. Expenditures for special functions such as

                  National Telecommunicator Week recognition and 9-1-1 Day activities are included.

                          Also included is rental space for services the District provides away from its

                  office and training facility.




                  3-14                                                                Summary of Cost Classifications
Jun 26, 2008 4:19 PM                                         Denton County                                              p. 86 of 544
                                      Funds Reserved for Future Projects

                         The Denco Area 9-1-1 District Board of Managers from time to time will set

                  funds aside for future projects in order to insure that funds are available when needed.

                  Any expenditure from these funds requires board action. The “Draft” Denco Area 9-1-1

                  District Fiscal Year 2009 Financial Plan includes reserve funds for the potential purchase

                  of space for enhanced training facilities and for the procurement and deployment of

                  NG9-1-1 equipment and network.




                  Summary of Cost Classifications                                                        3-15
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Jun 26, 2008 4:19 PM   Denton County   p. 88 of 544
                       Denco Area 9-1-1 District

                              Fiscal Year 2009
                               Financial Plan



                                Section 4


                           Anticipated Revenues

                           Proposed Expenditures




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Jun 26, 2008 4:19 PM   Denton County   p. 90 of 544
                  Summary of Anticipated Revenues and Proposed Expenditures   4-1
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Jun 26, 2008 4:19 PM   Denton County   p. 92 of 544
                       Anticipated Revenues                   4-3
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Jun 26, 2008 4:19 PM   Denton County   p. 94 of 544
                  Proposed Expenditures                   4-5
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                       Five Year Projections                   4-7
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Jun 26, 2008 4:19 PM   Denton County   p. 98 of 544
Jun 26, 2008 4:19 PM
                                                                                         Cash Fund Balance (Reserved and Unreserved)

                                                                     $4,000,000

                                                                     $3,500,000

                                                                     $3,000,000

                                                                     $2,500,000




                       Cash Fund Balance (Reserved and Unreserved)
Denton County
                                                                                                                                                         Actual
                                                                     $2,000,000
                                                                                                                                                         Projected

                                                                     $1,500,000

                                                                     $1,000,000

                                                                      $500,000

                                                                             $-
                                                                                  2003    2004   2005   2006   2007   2008   2009   2010   2011   2012




                       4-9
p. 99 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 100 of 544
                       Denco Area 9-1-1 District

                              Fiscal Year 2009
                               Financial Plan



                                Section 5


                             Mission Statement

                            Budget Resolutions

                              House Bill 1984

                            District Legislation




Jun 26, 2008 4:19 PM              Denton County    p. 101 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 102 of 544
                                      Mission, Values and Goals Statement

                  Mission

                          The mission of the Denco Area 9-1-1 District is to provide an efficient, effective

                  enhanced 9-1-1 emergency telecommunications system that assists its member

                  jurisdictions in response to police, fire and medical emergency calls.




                  Values

                          The Denco Area 9-1-1 District pledges to uphold the following values:

                          Value 1:         The control of district operations is the responsibility of
                                           member jurisdictions and the board of managers.



                          Value 2:         The district will provide the most reliable, efficient,
                                           cost-effective and proven technologies within available
                                           resources.


                  Goals

                          The Denco Area 9-1-1 District has the following goals that support its endeavor to

                  carry out its mission.

                          Goal 1:          To represent the interests of member jurisdictions,
                                           emergency service providers and end users by establishing
                                           and providing the means for the Denco Area 9-1-1 District
                                           to accomplish its mission, values, goals and objectives.

                          Goal 2:          To manage the Denco Area 9-1-1 District in an objective,
                                           efficient, effective and responsive manner.


                  Mission, Values and Goals Statement                                                    5-1


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                        Goal 3:   To increase public awareness of 9-1-1 issues and promote
                                  the proper use of the 9-1-1 system.

                        Goal 4:   To provide training programs which enable Public Safety
                                  Answering Point (PSAP) personnel to effectively process
                                  9-1-1 calls.

                        Goal 5:   To provide and maintain advanced, effective 9-1-1 Systems
                                  that   are     compatible    with   changing   communication
                                  technologies.


                        Goal 6:   To assure that 9-1-1 calls, from all sources, are routed
                                  properly to PSAPs and that PSAPs have the most accurate,
                                  reliable, and useable data at all times.




                  5-2                                                 Mission, Values and Goals Statement


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                  Budget Approval Procedures Resolution                   5-3


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Jun 26, 2008 4:19 PM   Denton County   p. 106 of 544
                  Budget Approval Policy                   5-5


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Jun 26, 2008 4:19 PM   Denton County   p. 108 of 544
                                                                                                H.B. No. 1984
                                                            AN ACT
                  relating to the consolidation of emergency communication districts and to the approval of

                  proposed budgets of certain emergency communication districts.

                            BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:

                            SECTION 1. Section 771.001(3), Health and Safety Code, is amended to read as

                  follows:

                            (3)    Emergency communication district" means:

                                          (A)     a public agency or group of public agencies acting jointly

                  that provided 9-1-1 service before September 1, 1987, or that had voted or contracted

                  before that date to provide that service; or

                                          (B)     a district created under Subchapter B, C, [or] D, or F,

                  Chapter 772.

                            SECTION 2. Sections 772.309(b), (c), and (d), Health and Safety Code, are

                  amended to read as follows:

                            (b)    the board shall submit a draft of the proposed budget to the governing

                  bodies of the participating jurisdictions not later than the 45th day before the date the

                  board adopts the budget. The participating jurisdictions shall review the proposed budget

                  and submit any comments regarding the budget to the board.

                            (c)    if the governing body of a county, municipality, or other participating
                  jurisdiction does not approve or disapprove the budget before the 61st day after the date

                  the body received the proposed budget for review, the budget is approved by operation of

                  law.

                            (d)    A revision of the budget must be approved in the same manner as the

                  budget.




                  Budget Legislation HB 1984                                                                  5-7


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                          (e) [(c)] As soon as practicable after the end of each district fiscal year, the

                  director shall prepare and present to the board and to each participating jurisdiction in

                  writing a sworn statement of all money received by the district and how the money was

                  used during the preceding fiscal year. The report must show in detail the operations of the

                  district for the fiscal year covered by the report.

                          (f) [(d)]        The board shall have an independent financial audit of the district

                  performed annually.




                  5-8                                                                 Budget Legislation HB 1984


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                   SUBCHAPTER D. EMERGENCY COMMUNICATION DISTRICTS: COUNTIES
                                   WITH POPULATION OVER 20,000
                  § 772.301. Short Title
                       This subchapter may be cited as the Emergency Telephone Number Act.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.302. Purpose
                      It is the purpose of this subchapter to establish the number 9–1–1 as the
                  primary emergency telephone number for use by certain local governments in
                  this state and to encourage units of local government and combinations of those
                  units to develop and improve emergency communication procedures and
                  facilities in a manner that will make possible the quick response to any person
                  calling the telephone number 9–1–1 seeking police, fire, medical, rescue, and
                  other emergency services. To this purpose the legislature finds that:
                     (1) it is in the public interest to shorten the time required for a citizen to
                  request and receive emergency aid;
                     (2) there exist thousands of different emergency telephone numbers
                  throughout the state, and telephone exchange boundaries and central office
                  service areas do not necessarily correspond to public safety and political
                  boundaries;
                     (3) a dominant part of the state's population is located in rapidly expanding
                  metropolitan areas that generally cross the boundary lines of local jurisdictions
                  and often extend into two or more counties; and
                     (4) provision of a single, primary three-digit emergency number through which
                  emergency services can be quickly and efficiently obtained would provide a
                  significant contribution to law enforcement and other public safety efforts by
                  making it less difficult to notify public safety personnel quickly.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.303. Definitions
                       In this subchapter:
                       (1) "Board" means the board of managers of a district.
                       (2) "Director" means the director of communication for a district.
                     (3) "District" means an emergency communication district created under this
                  subchapter.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.

                  District Legislation                                                                5-9
                  Health & Safety Code, Chapter 772.300


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                  § 772.304. Application of Subchapter
                      (a) This subchapter applies only to a county with a population of more than
                  20,000 or to a group of two or more contiguous counties each with a population
                  of 20,000 or more in which an emergency communication district was created
                  under Chapter 288, Acts of the 69th Legislature, Regular Session, 1985, before
                  January 1, 1988, or to a public agency or group of public agencies that withdraws
                  from participation in a regional plan under Section 771.058(d).
                     (b) This subchapter does not affect the authority of a public agency to operate
                  under another law authorizing the creation of a district in which 9–1–1 service is
                  provided.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1999, 76th Leg., ch. 1405, § 32, eff. Sept. 1, 1999.
                  § 772.305. Additional Territory
                     (a) If a municipality that is part of a district annexes territory that is not part of
                  the district, the annexed territory becomes part of the district.
                     (b) A public agency located in whole or part in a county adjoining the district,
                  by resolution adopted by its governing body and approved by the board of the
                  district, may become part of the district and subject to its benefits and
                  requirements.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.306. Board of Managers
                       (a) A district is governed by a board of managers.
                     (b) If the most populous municipality in the district has a population of more
                  than 140,000, the board consists of:
                    (1) one member for each county in the district appointed by the
                  commissioners court of each county;
                    (2) two members appointed by the governing body of the most populous
                  municipality in the district;
                     (3) one member appointed by the governing body of the second most
                  populous municipality in the district;
                    (4) one member appointed as provided by this section to represent the other
                  municipalities located in whole or part in the district; and
                       (5) one member appointed by the principal service supplier.
                       (c) If Subsection (b) does not apply to a district, the board consists of:

                  5-10                                                                       District Legislation
                                                                         Health & Safety Code, Chapter 772.300


Jun 26, 2008 4:19 PM                                     Denton County                                              p. 112 of 544
                       (1) the following members representing the county or counties in the district:
                    (A) if the district contains only one county, two members appointed by the
                  commissioners court of the county;
                     (B) if the district originally contained only one county but contains more than
                  one county when the appointment is made, two members appointed by the
                  commissioners court of the county in which the district was originally located, and
                  one member appointed by the commissioners court of each other county in the
                  district; or
                     (C) if the district originally contained more than one county and the district
                  contains more than one county when the appointment is made, one member
                  appointed by the commissioners court of each county in the district;
                     (2) two members appointed jointly by all the participating municipalities
                  located in whole or part in the district;
                     (3) one member appointed jointly by the volunteer fire departments operating
                  wholly or partly in the district, with the appointment process coordinated by the
                  county fire marshal or marshals of the county or counties in the district; and
                       (4) one member appointed by the principal service supplier.
                     (d) The board member appointed by the principal service supplier is a
                  nonvoting member. If the board is appointed under Subsection (c), the principal
                  service supplier may waive its right to appoint the board member and designate
                  another service supplier serving all or part of the district to make the
                  appointment.
                     (e) The board member appointed under Subsection (b)(4) is appointed by the
                  mayor's council established to administer urban development block grant funds, if
                  one exists in the district. Otherwise, the member is appointed by the other
                  members of the board on the advice and recommendation of the governing
                  bodies of all the municipalities represented by the member.
                      (f) The initial board members appointed by municipalities under Subsection
                  (c)(2) are appointed by all the municipalities located in whole or part in the
                  district.
                     (g) Board members are appointed for staggered terms of two years, with as
                  near as possible to one-half of the members' terms expiring each year.
                     (h) A board member may be removed from office at will by the entity that
                  appointed the member.
                    (i) A vacancy on the board shall be filled for the remainder of the term in the
                  manner provided for the original appointment to that position.



                  District Legislation                                                                5-11
                  Health & Safety Code, Chapter 772.300


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                     (j) Board members serve without compensation. The district shall pay all
                  expenses necessarily incurred by the board in performing its functions under this
                  subchapter.
                     (k) The board may appoint from among its membership a presiding officer and
                  any other officers it considers necessary.
                     (l) The director or a board member may be appointed as secretary of the
                  board. The board shall require the secretary to keep suitable records of all
                  proceedings of each board meeting. After each meeting the presiding officer at
                  the meeting shall read and sign the record and the secretary shall attest the
                  record.
                     (m) Voting members of the board may meet in executive session in
                  accordance with Chapter 551, Government Code.
                       (n) A majority of the voting members of the board constitutes a quorum.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1995, 74th Leg., ch. 76, § 5.95(82), eff. Sept. 1, 1995; Acts
                  1995, 74th Leg., ch. 638, § 15, eff. Sept. 1, 1995.
                  § 772.307. Powers and Duties of Board
                       (a) The board shall control and manage the district.
                       (b) The board may adopt rules for the operation of the district.
                     (c) The board may contract with any public or private entity to carry out the
                  purposes of this subchapter, including the operation of a 9–1–1 system.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.308. Director of District
                      (a) The board shall appoint a director of communication for the district and
                  shall establish the director's compensation. The director must be qualified by
                  training and experience for the position.
                       (b) The board may remove the director at any time.
                     (c) With the board's approval, the director may employ any experts,
                  employees, or consultants that the director considers necessary to carry out the
                  purposes of this subchapter.
                      (d) The director shall perform all duties that the board requires and shall
                  supervise as general manager the operations of the district subject to any
                  limitations prescribed by the board.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.

                  5-12                                                                      District Legislation
                                                                        Health & Safety Code, Chapter 772.300


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                  § 772.309. Budget; Annual Report; Audit
                     (a) The director shall prepare under the direction of the board an annual
                  budget for the district. To be effective, the budget must:
                       (1) be approved by the board;
                      (2) be presented to and approved by the commissioners court of each county
                  in the district;
                     (3) be presented to and approved by the governing body of the most populous
                  municipality in the district, if that municipality has a population of more than
                  140,000; and
                     (4) be presented to the governing body of each other participating jurisdiction
                  and approved by a majority of those jurisdictions.
                     (b) The board shall submit a draft of the proposed budget to the governing
                  bodies of the participating jurisdictions not later than the 45th day before the date
                  the board adopts the budget. The participating jurisdictions shall review the
                  proposed budget and submit any comments regarding the budget to the board.
                      (c) If the governing body of a county, municipality, or other participating
                  jurisdiction does not approve or disapprove the budget before the 61st day after
                  the date the body received the proposed budget for review, the budget is
                  approved by operation of law.
                     (d) A revision of the budget must be approved in the same manner as the
                  budget.
                     (e) As soon as practicable after the end of each district fiscal year, the director
                  shall prepare and present to the board and to each participating jurisdiction in
                  writing a sworn statement of all money received by the district and how the
                  money was used during the preceding fiscal year. The report must show in detail
                  the operations of the district for the fiscal year covered by the report.
                     (f) The board shall have an independent financial audit of the district
                  performed annually.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1999, 76th Leg., ch. 1406, § 2, eff. Aug. 30, 1999.
                  § 772.310. Establishment of 9–1–1 Service
                     (a) A district shall provide 9–1–1 service to each participating jurisdiction
                  through one or a combination of the following methods and features:
                       (1) the transfer method;
                       (2) the relay method;

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                       (3) the dispatch method;
                       (4) automatic number identification;
                       (5) automatic location identification;
                       (6) selective routing; or
                       (7) any equivalent method.
                     (b) A district shall provide 9–1–1 service using one or both of the following
                  plans:
                     (1) the district may design, implement, and operate a 9–1–1 system for each
                  participating jurisdiction with the consent of the jurisdiction; or
                      (2) the district may design, implement, and operate a 9–1–1 system for two or
                  more participating jurisdictions with the consent of each of those jurisdictions if a
                  joint operation would be more economically feasible than separate systems for
                  each jurisdiction.
                     (c) Under either plan authorized by Subsection (b), the final plans for the
                  particular system must have the approval of each participating jurisdiction
                  covered by the system.
                       (d) The district shall recommend minimum standards for a 9–1–1 system.
                     (e) A service supplier involved in providing 9–1–1 service, a manufacturer of
                  equipment used in providing 9–1–1 service, or an officer or employee of a
                  service supplier involved in providing 9–1–1 service is not liable for any claim,
                  damage, or loss arising from the provision of 9–1–1 service unless the act or
                  omission proximately causing the claim, damage, or loss constitutes gross
                  negligence, recklessness, or intentional misconduct.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1995, 74th Leg., ch. 638, § 16, eff. Sept. 1, 1995.
                  § 772.311. Primary Emergency Telephone Number
                     The digits 9–1–1 are the primary emergency telephone number in a district. A
                  public safety agency whose services are available through a 9–1–1 system may
                  maintain a separate number or numbers for emergencies and shall maintain a
                  separate number or numbers for nonemergency telephone calls.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.312. Transmitting Requests For Emergency Aid
                     (a) A 9–1–1 system established under this subchapter must be capable of
                  transmitting requests for fire-fighting, law enforcement, ambulance, and medical

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                  services to a public safety agency or agencies that provide the requested service
                  at the place from which the call originates. A 9–1–1 system may also provide for
                  transmitting requests for other emergency services such as poison control,
                  suicide prevention, and civil defense.
                     (b) A public safety answering point may transmit emergency response
                  requests to private safety entities.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.313. Powers of District
                      (a) The district is a body corporate and politic, exercising public and essential
                  governmental functions and having all the powers necessary or convenient to
                  carry out the purposes and provisions of this subchapter, including the capacity
                  to sue or be sued.
                      (b) To fund the district, the district may apply for, accept, and receive federal,
                  state, county, or municipal funds and private funds and may spend those funds
                  for the purposes of this subchapter. The board shall determine the method and
                  sources of funding for the district.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.314. 9–1–1 Emergency Service Fee
                     (a) The board may impose a 9–1–1 emergency service fee on service users in
                  the district.
                      (b) The fee may be imposed only on the base rate charge or its equivalent,
                  excluding charges for coin-operated telephone equipment. The fee may not be
                  imposed on more than 100 local exchange access lines or their equivalent for a
                  single business entity at a single location, unless the lines are used by residents
                  of the location. The fee may also not be imposed on any line that the Advisory
                  Commission on State Emergency Communications excluded from the definition
                  of a local exchange access line or an equivalent local exchange access line
                  pursuant to Section 771.063. If a business service user provides residential
                  facilities, each line that terminates at a residential unit and that is a
                  communication link equivalent to a residential local exchange access line shall
                  be charged the 9–1–1 emergency service fee. The fee must have uniform
                  application and must be imposed in each participating jurisdiction.
                     (c) The rate of the fee may not exceed six percent of the monthly base rate in
                  a service year charged a service user by the principal service supplier in the
                  participating jurisdiction. For purposes of this subsection, the jurisdiction of the
                  county is the unincorporated area of the county.




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                     (d) The board shall set the amount of the fee each year as part of the annual
                  budget. The board shall notify each service supplier of a change in the amount of
                  the fee not later than the 91st day before the date the change takes effect.
                      (e) In imposing the fee, the board shall attempt to match the district's
                  revenues to its operating expenditures and to provide reasonable reserves for
                  contingencies and for the purchase and installation of 9–1–1 emergency service
                  equipment. If the revenue generated by the fee exceeds the amount of money
                  needed to fund the district, the board by resolution shall reduce the rate of the
                  fee to an amount adequate to fund the district or suspend the imposition of the
                  fee. If the board suspends the imposition of the fee, the board by resolution may
                  reinstitute the fee if money generated by the district is not adequate to fund the
                  district.
                     (f) In a public agency whose governing body at a later date votes to receive
                  9–1–1 service from the district, the fee is imposed beginning on the date
                  specified by the board. The board may charge the incoming agency an additional
                  amount of money to cover the initial cost of providing 9–1–1 service to that
                  agency. The fee authorized to be charged in a district applies to new territory
                  added to the district when the territory becomes part of the district.
                     (g) For the purposes of this section, the jurisdiction of the county is the
                  unincorporated area of the county.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1993, 73rd Leg., ch. 936, § 14, eff. Aug. 30, 1993; Acts 1999,
                  76th Leg., ch. 1203, § 5, eff. June 18, 1999.
                  § 772.315. Collection of Fee
                     (a) Each billed service user is liable for the fee imposed under Section
                  772.314 until the fee is paid to the service supplier. The fee must be added to
                  and stated separately in the service user's bill from the service supplier. The
                  service supplier shall collect the fee at the same time as the service charge to the
                  service user in accordance with the regular billing practice of the service supplier.
                  A business service user that provides residential facilities and owns or leases a
                  publicly or privately owned telephone switch used to provide telephone service to
                  facility residents shall collect the 9–1–1 emergency service fee and transmit the
                  fees monthly to the district.
                     (b) The amount collected by a service supplier from the fee is due monthly.
                  The service supplier shall remit the amount collected in a calendar month to the
                  district not later than the 60th day after the last day of the calendar month. With
                  each payment the service supplier shall file a return in a form prescribed by the
                  board.
                     (c) Both a service supplier and a business service user under Subsection (a)
                  shall maintain records of the amount of fees it collects for at least two years after

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                  the date of collection. The board may require at the board's expense an annual
                  audit of a service supplier's books and records or the books and records of a
                  business service user described by Subsection (a) with respect to the collection
                  and remittance of the fees.
                     (d) A business service user that does not collect and remit the 9–1–1
                  emergency service fee as required is subject to a civil cause of action under
                  Subsection (g). A sworn affidavit by the district specifying the unremitted fees is
                  prima facie evidence that the fees were not remitted and of the amount of the
                  unremitted fees.
                     (e) A service supplier is entitled to retain an administrative fee from the
                  amount of fees it collects. The amount of the administrative fee is two percent of
                  the amount of fees it collects under this section.
                      (f) A service supplier is not required to take any legal action to enforce the
                  collection of the 9–1–1 emergency service fee. However, the service supplier
                  shall provide the district with an annual certificate of delinquency that includes
                  the amount of all delinquent fees and the name and address of each nonpaying
                  service user. The certificate of delinquency is prima facie evidence that a fee
                  included in the certificate is delinquent. A service user account is considered
                  delinquent if the fee is not paid to the service supplier before the 31st day after
                  the payment due date stated on the user's bill from the service supplier.
                     (g) The district may institute legal proceedings to collect fees not paid and
                  may establish internal collection procedures and recover the cost of collection
                  from the nonpaying service user. If the district prevails in legal proceedings
                  instituted to collect a fee, the court may award the district court costs, attorney's
                  fees, and interest in addition to other amounts recovered. A delinquent fee
                  accrues interest at an annual rate of 12 percent beginning on the date the
                  payment becomes due.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1993, 73rd Leg., ch. 936, § 15, eff. Aug. 30, 1993; Acts 1995,
                  74th Leg., ch. 638, § 17, eff. Sept. 1, 1995.
                  § 772.316. District Depository
                     (a) The board shall select a depository for the district in the manner provided
                  by law for the selection of a county depository.
                      (b) A depository selected by the board is the district's depository for two years
                  after the date of its selection and until a successor depository is selected and
                  qualified.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.




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                  § 772.317. Allowable Expenses
                     Allowable operating expenses of a district include all costs attributable to
                  designing a 9–1–1 system and to all equipment and personnel necessary to
                  establish and operate a public safety answering point and other related
                  answering points that the board considers necessary.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.318. Number and Location Identification
                     (a) As part of computerized 9–1–1 service, a service supplier shall furnish
                  current telephone numbers of subscribers and the addresses associated with the
                  numbers on a call-by-call basis.
                     (b) A business service user that provides residential facilities and owns or
                  leases a publicly or privately owned telephone switch used to provide telephone
                  service to facility residents shall provide to those residential end users the same
                  level of 9–1–1 service that a service supplier is required to provide under
                  Subsection (a) to other residential end users in the district.
                      (c) Information furnished under this section is confidential and is not available
                  for public inspection.
                      (d) A service supplier or business service user under Subsection (b) is not
                  liable to a person who uses a 9–1–1 system created under this subchapter for
                  the release to the district of the information specified in Subsections (a) and (b).
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  Amended by Acts 1993, 73rd Leg., ch. 936, § 16, eff. Aug. 30, 1993; Acts 1995,
                  74th Leg., ch. 638, § 18, eff. Sept. 1, 1995.
                  § 772.319. Public Review
                     (a) Periodically, the board shall solicit public comments and hold a public
                  review hearing on the continuation of the district and the 9–1–1 emergency
                  service fee. The first hearing shall be held three years after the date the order
                  certifying the creation of the district is filed with the county clerks. Subsequent
                  hearings shall be held three years after the date each order required by
                  Subsection (d) is adopted.
                     (b) The board shall publish notice of the time and place of the hearing once a
                  week for two consecutive weeks in a daily newspaper of general circulation
                  published in the district. The first notice must be published not later than the 16th
                  day before the date set for the hearing.
                     (c) At the hearing, the board shall also solicit comments on the participation of
                  the district in the applicable regional plan for 9–1–1 service under Chapter 771.


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                  After the hearing, the board may choose to participate in the regional plan as
                  provided by that chapter.
                     (d) After the hearing, the board shall adopt an order on the continuation or
                  dissolution of the district and the 9–1–1 emergency service fee.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.320. Dissolution Procedures
                     (a) If a district is dissolved, 9–1–1 service must be discontinued on the date of
                  the dissolution. The commissioners court of the county in which the district was
                  located or, if the district contains more than one county, the commissioners
                  courts of those counties acting jointly, shall assume the assets of the district and
                  pay the district's debts. If the district's assets are insufficient to retire all existing
                  debts of the district on the date of dissolution, the commissioners court or courts
                  acting jointly shall continue to impose the 9–1–1 service fee, and each service
                  supplier shall continue to collect the fee for the commissioners court or courts.
                  Proceeds from the imposition of the fee after dissolution of the district may be
                  used only to retire the outstanding debts of the district.
                     (b) The commissioners court or courts shall retire the district's debts to the
                  extent practicable according to the terms of the instruments creating the debts
                  and the terms of the orders and resolutions authorizing creation of the debts.
                     (c) The commissioners court or courts by order may adopt the rules
                  necessary to administer this section.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.321. Issuance of Bonds
                       The board may issue and sell bonds in the name of the district to finance:
                      (1) the acquisition by any method of facilities, equipment, or supplies
                  necessary for the district to begin providing 9–1–1 service to all participating
                  jurisdictions; and
                     (2) the installation of equipment necessary for the district to begin providing
                  9–1–1 service to all participating jurisdictions.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.322. Repayment of Bonds
                     The board may provide for the payment of the principal of and interest on the
                  bonds by pledging all or any part of the district's revenues from the 9–1–1
                  emergency service fee or from other sources.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.


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                  § 772.323. Additional Security for Bonds
                     (a) The bonds may be additionally secured by a deed of trust or mortgage lien
                  on part or all of the physical properties of the district and the rights appurtenant to
                  those properties, vesting in the trustee power to sell the properties for payment of
                  the indebtedness, power to operate the properties, and all other powers
                  necessary for the further security of the bonds.
                      (b) The trust indenture, regardless of the existence of the deed of trust or
                  mortgage lien on the properties, may include provisions prescribed by the board
                  for the security of the bonds and the preservation of the trust estate and may
                  make provisions for investment of funds of the district.
                     (c) A purchaser under a sale under the deed of trust or mortgage lien is the
                  absolute owner of the properties and rights purchased and may maintain and
                  operate them.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.324. Form of Bonds
                       (a) A district may issue its bonds in various series or issues.
                     (b) Bonds may mature serially or otherwise not more than 25 years after their
                  date of issue and shall bear interest at any rate permitted by state law.
                     (c) A district's bonds and interest coupons, if any, are investment securities
                  under the terms of Chapter 8, Business & Commerce Code, may be issued
                  registrable as to principal or as to both principal and interest, and may be made
                  redeemable before maturity, at the option of the district, or contain a mandatory
                  redemption provision.
                     (d) A district may issue its bonds in the form, denominations, and manner and
                  under the terms, and the bonds shall be signed and executed, as provided by the
                  board in the resolution or order authorizing their issuance.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.325. Provisions of Bonds
                     (a) In the orders or resolutions authorizing the issuance of bonds, including
                  refunding bonds, the board may provide for the flow of funds and the
                  establishment and maintenance of the interest and sinking fund, the reserve
                  fund, and other funds and may make additional covenants with respect to the
                  bonds, the pledge revenues, and the operation and maintenance of any facilities
                  the revenue of which is pledged.
                     (b) The orders or resolutions of the board authorizing the issuance of bonds
                  may also prohibit the further issuance of bonds or other obligations payable from
                  the pledged revenue or may reserve the right to issue additional bonds to be

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                  secured by a pledge of and payable from the revenue on a parity with or
                  subordinate to the lien and pledge in support of the bonds being issued.
                     (c) The orders or resolutions of the board issuing bonds may contain other
                  provisions and covenants as the board may determine.
                     (d) The board may adopt and have executed any other proceedings or
                  instruments necessary and convenient in the issuance of bonds.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.326. Approval and Registration of Bonds
                     (a) Bonds issued by a district must be submitted to the attorney general for
                  examination.
                     (b) If the attorney general finds that the bonds have been authorized in
                  accordance with law, the attorney general shall approve them. On approval by
                  the attorney general, the comptroller shall register the bonds.
                     (c) After the approval and registration of bonds, the bonds are incontestable in
                  any court or other forum for any reason and are valid and binding obligations
                  according to their terms for all purposes.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.327. Refunding Bonds
                     (a) A district may issue bonds to refund all or any part of its outstanding
                  bonds, including matured but unpaid interest coupons.
                      (b) Refunding bonds shall mature serially or otherwise not more than 25 years
                  after their date of issue and shall bear interest at any rate or rates permitted by
                  state law.
                     (c) Refunding bonds may be payable from the same source as the bonds
                  being refunded or from other sources.
                     (d) The refunding bonds must be approved by the attorney general as
                  provided by Section 772.326 and shall be registered by the comptroller on the
                  surrender and cancellation of the bonds refunded.
                     (e) The orders or resolutions authorizing the issuance of the refunding bonds
                  may provide that they be sold and the proceeds deposited in the place or places
                  at which the bonds being refunded are payable, in which case the refunding
                  bonds may be issued before the cancellation of the bonds being refunded. If
                  refunding bonds are issued before cancellation of the other bonds, an amount
                  sufficient to pay the principal of the bonds being refunded and interest on those
                  bonds accruing to their maturity dates or to their option dates if the bonds have
                  been duly called for payment before maturity according to their terms shall be


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                  deposited in the place or places at which the bonds being refunded are payable.
                  The comptroller shall register the refunding bonds without the surrender and
                  cancellation of bonds being refunded.
                     (f) A refunding may be accomplished in one or in several installment
                  deliveries. Refunding bonds and their interest coupons are investment securities
                  under Chapter 8, Business & Commerce Code.
                     (g) In lieu of the method set forth in Subsections (a)–(f), a district may refund
                  bonds, notes, or other obligations as provided by the general laws of this state.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.
                  § 772.328. Bonds as Investments and Security for Deposits
                       (a) District bonds are legal and authorized investments for:
                       (1) a bank;
                       (2) a savings bank;
                       (3) a trust company;
                       (4) a savings and loan association;
                       (5) an insurance company;
                       (6) a fiduciary;
                       (7) a trustee;
                       (8) a guardian; and
                      (9) a sinking fund of a municipality, county, school district, and other political
                  subdivision of the state and other public funds of the state and its agencies,
                  including the permanent school fund.
                     (b) District bonds are eligible to secure deposits of public funds of the state
                  and municipalities, counties, school districts, and other political subdivisions of
                  the state. The bonds are lawful and sufficient security for deposits to the extent of
                  their value when accompanied by all unmatured coupons.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 1989.




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                  § 772.329. Tax Status of Bonds
                      Because a district created under this subchapter is a public entity performing
                  an essential public function, bonds issued by the district, any transaction relating
                  to the bonds, and profits made in the sale of the bonds are exempt from taxation
                  by the state or by any municipality, county, special district, or other political
                  subdivision of the state.
                  Acts 1989, 71st Leg., ch. 678, § 1, eff. Sept. 1, 198




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Jun 26, 2008 4:19 PM   Denton County   p. 126 of 544
                       5 - AUDITOR/TREASURER




Jun 26, 2008 4:19 PM          Denton County    p. 127 of 544
                                                                                                                5-A


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Barbara Looper         Requested Agenda Date: Jul 1, 2008
                Department:         Aide to the Court      Grouping:              AUDITOR/TREASURER



                   Specific Agenda Wording:

                   Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff's Training,
                   Sheriff's Forfeiture, VIT Interest, DA Check Fee, and DA Forfeiture Funds are presented for recording
                   purposes only.)




                                              APPROVAL FLOW
                                                           5 - A - Bill Report




Jun 26, 2008 4:19 PM                                        Denton County                                                  p. 128 of 544
                                                                                                               5-A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Bill Report. (Payments from CSCD, Community Corrections, TAIP, Sheriff's Training,
              Sheriff's Forfeiture, VIT Interest, DA Check Fee, and DA Forfeiture Funds are presented for recording
              purposes only.)

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                p. 129 of 544
                       6 - PURCHASING




Jun 26, 2008 4:19 PM      Denton County   p. 130 of 544
                                                                                                              6-A


                                                          Denton County
                                                        Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Beth D. Fleming               Requested Agenda Date:         Jul 1, 2008
                Department:        Purchasing                    Grouping:                      PURCHASING



                   Specific Agenda Wording:

                   Approval of award for Vending Services, RFP #03-08-1891, to Mcliff Vending and Coffee Service, and any
                   appropriate action. (CONFIDENTIAL UNTIL AFTER AWARD, 262.030 LGC)




                                              APPROVAL FLOW
                                     6 - A - RFP # 03-08-1891, Vending Services, Award




Jun 26, 2008 4:19 PM                                        Denton County                                               p. 131 of 544
                                                                                                                6-B


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Beth D. Fleming               Requested Agenda Date:         Jul 1, 2008
                Department:         Purchasing                    Grouping:                      PURCHASING



                   Specific Agenda Wording:

                   Approval of specifications and authority to advertise for Meal Services, RFP 06-08-1916, for the Denton
                   County Jail and Juvenile Detention; appointment of the evalutation committee to include Roy Davenport,
                   Mike Ganzer, Ken Metcalf, Hardy Burke and Beth Fleming; and any appropriate action.




                                              APPROVAL FLOW
                                   6 - B - RFP #06-08-1916, Meal Services, Specifications




Jun 26, 2008 4:19 PM                                         Denton County                                                   p. 132 of 544
                                                                                                               6-B


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of specifications and authority to advertise for Meal Services, RFP 06-08-1916, for the
              Denton County Jail and Juvenile Detention; appointment of the evalutation committee to include Roy
              Davenport, Mike Ganzer, Ken Metcalf, Hardy Burke and Beth Fleming; and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                p. 133 of 544
                                                                                            6-B




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 25, 2008
                TO:                 Commissioners Court
                FROM:               Beth D. Fleming
                SUBJECT:            RFP #06-08-1916, Meal Services, Specifications


              REQUESTED ACTION/RECOMMENDATION

              Approval of specifications and authority to advertise for Meal Services, RFP 06-08-
              1916, for the Denton County Jail and Juvenile Detention; appointment of the
              evalutation committee to include Roy Davenport, Mike Ganzer, Ken Metcalf, Hardy
              Burke and Beth Fleming; and any appropriate action.


              BACKGROUND

              Denton County currently has a contract with Mid America Services for Meal Services
              for the Law Enforcement Center and the Juvenile Detention Center. The contract was
              awarded in 2007 with an initial term of 1 year with 4 one year renewal options. The new
              specifications were prepared in coordination with staff from the Sheriff's Department
              and Juvenile Detention.


              OPERATIONS AND MAINTENANCE

              Meal Services is a privatized contract for Denton County that is inclusive of all labor,
              equipment, supplies and food items to be provided by a contractor for full food
              services for inmates and detainees of the Denton County Jail and Juvenile Detention
              Center.


              LEGAL INFORMATION

              The specifications meet the requirements of Section 262.030 of the Local Government
              Code and incorporate applicable laws governing meal services for both the Jail and
              Juvenile Detention.


              FINANCIAL IMPACT

              Estimated cost of this contract is $1,300,000 annually based on current pricing and
              usage.




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              PROJECT SCHEDULE

              Proposals will be opened on July 28, 2008 and will be reviewed by the Evaluation
              Committee.


              PRECEDING COURT ACTION

              N/A




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                                     Denton County      Bid 06-08-1916




                              Solicitation 06-08-1916

                                  Meal Services




                                  Denton County




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                                                               Denton County                                                   Bid 06-08-1916




                                                            Bid 06-08-1916
                                                             Meal Services

             Bid Number           06-08-1916
             Bid Title            Meal Services


             Bid Start Date       In Held
             Bid End Date         Jul 28, 2008 2:00:00 PM CDT
             Question & Answer
                                  Jul 17, 2008 2:00:00 PM CDT
             End Date


             Bid Contact          Scott Arledge
                                  Assistant Director
                                  940-349-3143
                                  Scott.Arledge@dentoncounty.com


             Pre-Bid Conference Jul 10, 2008 10:00:00 AM CDT
                                Attendance is optional
                                Location: Denton County Pre-Trial
                                1406 Troy H. LaGrone Drive
                                Denton, TX 76205




             Description
             Unless otherwise noted, there is no charge to the vendor to participate in this solicitation.

             Denton County reserves the right to reject any or all bids, in whole or in part, to waive an informality in any bid, and to
             accept the bid which, in its discretion, is in the best interest of Denton County.

             A pre-bid proposal conference will be held Thursday, July 10, 2008 at 10:00 a.m. in the Denton County Pre-Trial
             Facility at 1406 Troy H. LaGrone Dr, Denton, TX 76205 followed by a walk through.

             All proposals must be sealed and received at Denton County Purchasing Department, 401 W. Hickory, Suite 324,
             Denton, TX no later than 2:00 p.m. Central Standard Time on Monday, July 28, 2008.

             This is a PAPER ONLY solicitation and submittal requirements are included in the specifications.




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                                                      Denton County                                         Bid 06-08-1916




                                       DENTON COUNTY, TEXAS
                                       REQUEST FOR PROPOSAL

                                              MEAL SERVICES
                                              RFP #06-08-1916




             ____________________________________________________________________________________________

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                                                DENTON COUNTY, TEXAS
                                                REQUEST FOR PROPOSAL
                                                   MEAL SERVICES
                                                    RFP #06-08-1916

             I. INSTRUCTIONS

                 A. RETURN FIVE (5) COPIES OF ENTIRE PACKET AND YOUR SUBMITTAL BY U.
                    S. MAIL OR DELIVER TO THE OFFICE OF THE DIRECTOR OF PURCHASING:

                                             DENTON COUNTY PURCHASING DEPARTMENT
                                             401 W. HICKORY, SUITE #324
                                             DENTON, TEXAS 76201

                      In the event of inclement weather and County Offices are officially closed on a RFP
                      opening day, RFPs will be received until 2:00 p.m. of the next business day, at which
                      time said RFPs will be publicly opened.

                      The Enclosed REQUEST FOR PROPOSAL is for your convenience in submitting an
                      offer for the enclosed referenced services for Denton County.

                      Sealed proposals shall be received until

                                             2:00 P.M., Monday, July 28, 2008
                                             MARK ENVELOPE: Meal Services, RFP #06-08-1916

                      If offerer does not wish to submit an offer at this time but desires to remain on the list for
                      this service, please submit a "NO OFFER" by the same time and at the same location as
                      stated above. If response is not received for three consecutive RFP's, offerer shall be
                      removed from list. If however, you choose to "NO OFFER" this service and wish to
                      remain on list for other services, please state the particular service under which you wish
                      to be classified.

                      Denton County is always very conscious and extremely appreciative of the time and
                      effort you must expend to submit an offer. We would appreciate your indicating on any
                      "NO OFFER" response and requirements of this RFP which may have influenced your
                      decision to "NO OFFER".

                 B. IT IS UNDERSTOOD THAT Denton County, reserves the right to accept or reject any
                    and/or all proposals as it shall deem to be in the best interest of Denton County. Receipt
                    of any proposal shall under no circumstances obligate Denton County to accept the
                    lowest proposal. The award of the contract shall be made to the responsible offerer
                    whose proposal is determined to be the lowest and best evaluated offer resulting from
                    negotiation, taking into consideration the relative importance of price and other
                    evaluation factors set forth in the request for proposal.




             ____________________________________________________________________________________________

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                 C. PROPOSALS SHALL include this RFP and all additional documents submitted. Each
                    proposal shall be placed in a separate sealed envelope, manually signed in ink by a
                    person having the authority to bind the firm in a contract and marked clearly on the
                    outside. Facsimile transmittals shall not be accepted.

                 D. LATE PROPOSALS: Proposals received in County Purchasing Office after submission
                    deadline shall be returned unopened and will be considered void and unacceptable.
                    Denton County is not responsible for lateness of mail, carrier, etc., and time/date stamp
                    clock in Purchasing Office shall be the official time of receipt.

                 E. ALTERING PROPOSALS: Any interlineation, alteration, or erasure made before
                    receiving time must be initialed by the signer of the proposal, guaranteeing authenticity.

                 F. WITHDRAWAL OF PROPOSAL: A proposal may not be withdrawn or cancelled by the
                    offerer for a period of ninety (90) days following the date designated for the receipt of
                    proposal, and offerer so agrees upon submittal of their proposal.

                 G. PROPOSALS WILL BE received and publicly acknowledged at the location, date, and
                    time stated above. Offerers, their representatives and interested persons may be present.
                    Proposals shall be received and acknowledged only so as to avoid disclosure of the
                    contents to competing offerers and kept secret during the negotiation/evaluation process.

                      However, all proposals shall be open for public inspection after the contract is awarded,
                      except for trade secrets and confidential information contained in the proposal so
                      identified by offerer as such.

                 H. DISCLOSURE OF CERTAIN RELATIONSHIPS: Effective January 1, 2006, Chapter
                    176 of the Texas Local Government Code requires that any vendor or person considering
                    doing business with a local government entity disclose in the Questionnaire Form CIQ,
                    the vendor or person's affiliation or business relationship that might cause a conflict of
                    interest with a local government entity. By law, this questionnaire must be filed with the
                    records administrator of Denton County no later than the 7th business day after the date
                    the person becomes aware of facts that require the statement to be filed. See Section
                    176.006, Local Government Code. A person commits an offense if the person violates
                    Section 176.006, Local Government Code. An offense under this section is a Class C
                    misdemeanor.

                      A copy of the new law is available at http://www.capitol.state.tx.us/cgi-
                      bin/tlo/textframe.cmd?LEG=79&SESS=R&CHAMBER=H&BILLTYPE=B&BILLSUF
                      FIX=00914&VERSION=5&TYPE=B. The forms for reporting are available at
                      http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm

                      By submitting a response to this request, the vendor represents that it is in compliance
                      with the requirements of Chapter 176 of the Texas Local Government Code. Please send
                      completed forms to the Denton County Clerk's Office located at 1450 E. McKinney,
                      Suite 1103, Denton, TX 76209-4524.



             ____________________________________________________________________________________________

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             II. SCOPE OF WORK

                 A. PURPOSE: Denton County's intent of this Request for Proposal and resulting contract is
                    to obtain proposals from and the services for the labor, equipment, supplies and
                    foodstuffs, except as provided herein, to provide full food services for inmates and
                    detainees of the Denton County Law Enforcement Center, Pre-Trial Facility and Juvenile
                    Detention.

                 B. INORMATION/QUESTIONS: All questions shall be posted to Denton County’s on-line
                    bidding services, www.rfpdepot.com, by the stated deadline. Bidders are responsible for
                    insuring all answers to questions are reviewed prior to bid submittal.

                 C. EVALUATION CRITERIA AND FACTORS: The award of the contract shall be made
                    to the responsible offerer whose proposal is determined to be the lowest evaluated offer
                    resulting from negotiations, taking into consideration the relative importance of price and
                    other factors set forth in the Request for Proposals in accordance with the Texas Local
                    Government Code, Chapter 262. The evaluation criteria will be grouped into percentage
                    factors as follows:

                      20% Offerer's qualifications/experience
                          1. Demonstrated prior experience and past performance (10%)
                          2. Demonstrated qualifications of company and proposed management (10%)

                      60% Offerer's total proposed price
                          1. Proposed Price (inclusive of all provisions of specifications) (60%)

                      20%     Proposed service meeting Denton County's needs and requirements
                              1. Meets all minimum requirements of RFP (5)
                              2. Proposed methodology for providing continued or improved service (15%)

                      Discussions may be conducted with responsible offerers who submit proposals
                      determined to be reasonably susceptible of being selected for award. All offerers will be
                      accorded fair and equal treatment with respect to any opportunity for discussion and
                      revision of proposals. Revisions to proposals may be permitted after submission and
                      before award for the purpose of obtaining best and final offers as determined to be in the
                      best interest of Denton County.

                 D. SUBMITTAL: For proper comparison and evaluation, Denton County requests that
                    proposals address, at a minimum, the following format.

                      1.      Cover Letter - A brief introductory letter of representation.




             ____________________________________________________________________________________________

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                      2.      Degree of Compliance - A statement that all services quoted in proposal are in full
                              accord with the specifications or a brief listing of all those specification sections to
                              which the offerer takes exception. All comments shall be listed and numbered in
                              order of the respective article of the specification.

                      4.      Cost Submittals/Rates
                              The cost proposal should contain the all inclusive cost for:
                              a. Adult Inmate Meals;
                              b. Trustee Meals;
                              c. Juvenile Meals:
                                 Breakfast
                                 Lunch
                                 Dinner
                                 Snack; and
                              d. Staff Member Meals

                      5.      Descriptive Literature - Illustrative or descriptive literature, brochures,
                              specifications, drawings, diagrams, etc., that provide additional Offerer/product
                              information with regard to issues addressed in other areas of the Offerer’s proposal.

                      6.      Contractor Background Information –

                              a. This section should include a description of the offerer experience with other
                                 services similar to the one described herein. This information should include,
                                 at a minimum, the information requested herein.

                              b. Address any litigation that your firm may be, or has been, involved in over the
                                 last five (5) years.

                              c. Identify if your firm has had any contracts terminated due to non-performance
                                 over the last five (5) years.

                              d. Identify adverse actions sanctioned by any regulatory authorities over the last
                                 five (5) years.

                              e. This section should also include information on your organization and staff
                                 assigned to the project. A management organizational chart. proposed work
                                 schedule shall be included in graph form that indicates the days of the week
                                 and hours to be worked for each employee including the Manager and
                                 Assistant Manager.




             ____________________________________________________________________________________________

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                      7.      References - Offerer shall submit with this proposal a list of at least three (3)
                              references where like services or similar projects have been performed by their firm.
                              References shall include name of firm, address, telephone number and name of
                              representative on the form provided

                      8.      Documentation – Proposal shall include acknowledgement/explanation of all
                              requirements of Section III - Statement of Work. Denton County would encourage
                              offerers to utilize an electronic copy of the RFP and respond in bold directly below
                              each section. Exceptions to the specifications shall be clearly identified.
                              Documentation shall include all documents required herein including, but not limited
                              to.
                              a. Sample menus.

                              b. Dietician’s certification.

                              c.   Contingency emergency plans.

                              d. Transition plan.

                              e. Proposed work schedule shall be included in graph form that indicates the
                                 days of the week and hours to be worked for each employee including the
                                 Manager and Assistant Manager.

                      9.      General history, description and status of the company as required herein.

                      10.     A recent audited financial statement as required herein.

                      11.     Company Resume as required herein.

                      12.     Transition Plan as required herein.

                      13.     Bid Bond as required herein.

                      14.     Performance Bond as required herein.

                      14. Vendor Acknowledgement Form, Appendix A and Appendix B as required herein.

                 E. TERM: The initial term of the contract shall be from October 1, 2008 through September
                    30, 2009. The contract term will be for an initial one year period with an option to renew
                    for four additional one year terms for a maximum period of five years. Such option to
                    renew shall be exercised in writing solely at the discretion of Denton County
                    Commissioners Court, subject to any Price Re-determination Provisions, if any, outlined
                    elsewhere in this RFP, and further, only if all terms and conditions except the affecting
                    price as re-determined by Price Re-determination Provision, a Supplemental Agreement
                    extending the contract period, to be issued not later than ninety (90) Days prior to
                    expiration of this contract, nor later than the final day of the contract period. Option to


             ____________________________________________________________________________________________

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                      renew may cover not more than a one (1) year period, and the total period of this
                      contract, including all extensions as a result of exercise of this option may not exceed a
                      maximum combined period of five (5) years.

                 F. PRE-PROPOSAL CONFERENCE: A pre-proposal conference is scheduled for
                    Thursday, July 10, 2008 at 10:00 a.m. at the Pre-Trial Center, 1406 Troy H. LaGrone
                    Drive, Denton, Texas 76205, in the lobby as indicated in III.K. A tour of the facilities
                    will be conducted by staff of the Sheriff’s Department and Juvenile Detention Center
                    immediately following the Pre-Proposal Conference. No individual tours will be given.
                    It is strongly recommended that all Vendors intent on bidding the project attend the
                    Pre-proposal Conference.

                 G. BONDING: A bid bond is required in the amount of 5% of the total proposal indicating
                    bondability. Denton County will require a Performance Bond submitted on the form
                    provided herein, in the amount of 15% of the contract sum which is renewable on an
                    annual basis as a requirement of the contract. Performance Bond must be from a surety
                    listed in the most recent U.S. Department of Treasury Circular 570. Cost of bonds shall
                    be included in Offerer’s proposed cost.

                 H. BIDDER RESPONSIBILITY: It is the responsibility of each vendor before submitting a
                    proposal:

                      9. To examine thoroughly the contract documents and other related data identified in the
                         proposal documents, to visit the site to become familiar with and satisfy vendor as to
                         the general, local, and site conditions that may affect cost, progress, performance, etc.

                      10. To consider federal, state, and local laws and regulations that may affect costs,
                          progress, performance or furnishing of the work.

                      11. To study and carefully correlate vendor’s knowledge and observations with the
                          contract documents and such other related data.

                      12. To promptly notify the County Director of Purchasing of all conflicts, errors,
                          ambiguities, or discrepancies which vendor has discovered in or between the contract
                          documents and such other related documents.




             ____________________________________________________________________________________________

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             III. MINIMUM TECHNICAL REQUIREMENTS

              A.      STATEMENT OF WORK

                       1.      Contractor shall furnish all labor, office equipment (i.e. Computer, fax, copier,
                               long distance phone), supplies, and foodstuffs, except as provided herein, to
                               provide full food services for inmates and detainees of the Denton County Jail
                               and Juvenile Detention and staff. Denton County’s current rates are

                                         Number of Meals               Current Rate
                                   Adult Inmate Meals                    $0.800
                                   Trustee Meals                         $1.140
                                   Juvenile Meals
                                     Breakfast                             $1.038
                                     Lunch                                 $1.038
                                     Dinner                                $0.863
                                     Snacks                                $0.849
                                   Staff Meals                             $1.750

                       2.     The food service provided to the Denton County Jail shall meet all current rules
                              and regulations as established by:

                              a.       The American Correctional Association
                              b.       The Food and Nutritional Board of the National Academy Science as
                                       prescribed for Inmates
                              c.       The National Sheriff’s Association
                              d.       The Texas Commission on Jail Standards

                      3.      The food service provided to the Denton County Juvenile Detention Facility shall
                              meet all current regulations as established by:

                              a.       The National School Lunch/Breakfast/At-Risk Program
                              b.       The Texas Department Agruculture
                              c.       Adhere to NSLP, SBP AND ARP meal planning system – enhanced food
                                       based for grades 7-12 required amounts.

             B.       MEALS

                      1.      Standards
                              The successful Contractor will be required to serve a balanced diet. Therefore, all
                              bidders as part of solicitation are required to submit a regular menu detailing at a
                              minimum twenty-one (21) day meal plan, specific portion sizes (indicating
                              cooked or raw weight when appropriate), caloric content and seasonal variations
                              due to twenty-one (21) cycle meal plan. The contract shall include a special


             ____________________________________________________________________________________________

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                              menu of proposed meals for inmates or detainees on special, modified, medical
                              and/or religious diets (e.g. salt-free, bland, Muslim, etc.) The contractor shall
                              not purchase or serve any pork products in order to comply with religious
                              diet requirements. Both regular and special menus shall meet or exceed the
                              applicable dietary standards for adult inmates and detainees for nutritional and
                              caloric content as established herein.

                              The dietitian's certification must accompany you firm’s proposal in order for
                              the proposal to be considered responsive.

                      2.      Special Dietary Needs
                              There are currently approximately 55 special diets for the adult population and
                              approximately 4 at the juvenile center daily. The dietician is responsible for
                              establishing the special diet menus. The type diets/meals that are served include,
                              but are not limited to 1800 calorie for diabetics, Vegetarian, Low Fat Low
                              Cholesterol, High Protein Pregnancy, Medical Diet “allergies”, Dental Soft,
                              Gluten Free, and snack for diabetic inmates in the evening.

                      3.      Food Safety Standards
                              All foods must be prepared, held and stored in compliance with USDA standards
                              and local health agency requirements.

                      4.      Sample Menus
                              Sample Menus are included in Appendix C as part of this document for Adult
                              Meals, Juvenile Meals and ODR Meals.


             C.       ADULT INMATE MEALS

                      1.      Meal Services - Inmates/Detainees
                              Meals are to be provided to the inmates and detainees of the Denton County Jail
                              and Pre-Trial Facility in the following manner and pursuant to the rules and
                              regulations of the Texas Commission on Jail Standards.

                              In a lockup, food shall be served a minimum of two times in any 24-hour period;
                              provided that any person being held for more than 24 hours shall be served three
                              meals in the 24-hour period after the first 24 hours. In jails, food shall be served
                              three times in any 24-hour period. If more than 14 hours pass between meals,
                              supplemental food must be served. Minimum caloric count is 2800 for adult
                              inmates.

                      2.      Meal Services - Trustees
                              Denton County has a successful Inmate Work Program involving approximately
                              160 trustees. Contractor shall provide Trustee Meals with double entree portions.
                              Differences may be reflected in the prices for Trustee meals. A sample weekly
                              menu for Trustee Meals shall be included with bid.


             ____________________________________________________________________________________________

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                      3.      Meal Distribution
                              Inmate meals are served in their housing units pursuant to the rules and
                              regulations promulgated by the Texas Commission on Jail Standards.
                              Distribution of meals will begin at 5:00 a.m. for breakfast, 10:30 a.m. for lunch
                              and 4:30 p.m. for dinner.

                      4.      Meal Services - Staff
                              Contractor shall provide meals to the staff of the jail on a reimbursable basis.
                              Collection of funds for such meals shall be made at the time of consumption.
                              Staff meals shall be served on the same schedule as Inmates/Detainees (3 meals
                              per day). Staff meals will be served in the dining room. The dining room has a
                              salad bar and steam table. The bid will need to include provisions for these
                              services. Other services required for staff will include two or more choices in the
                              four food groups plus a selection of salads. Differences may be reflected in the
                              prices for staff meals. Contractor will be responsible for collection for staff meals
                              at no expense to County. A sample weekly menu for employee meals should be
                              included with bid. The Law Enforcement Center has a current employee count of
                              553 employees with approximately 57% working the 8:00 a.m. to 5:00 p.m and
                              the 7:00 a.m. to 3:00 p.m. shifts. Staff meals shall be served in both detention
                              facilities between 5:00 a.m. and 8:00 a.m. in the main jail only for Breakfast,
                              11:00 a.m. and 1:00 p.m. for Lunch and 4:00 p.m. and 6:00 p.m. for Dinner for
                              both the main jail and the pre-trial facility.

                      5.      Approximately 48 special meals are served daily for medical reasons. The total
                              current capacity is 1,400 inmates with an average between 1,170 and 1,200 daily.
                               Approximately 35 of the Trustee Meals for lunch on Monday through Friday will
                              be for outside workers which will require a sack lunch and drinks. Meal
                              distribution to the new barracks (approximately 96 inmates) and Pre-Trial Facility
                              (approximately 470 beds) will be carried by the contractor in County provided
                              carts in an enclosed box truck, and will be distributed to the inmates by detention
                              officers. Sack lunch meals will be prepared by the contractor for approximately
                              40-50 inmates being held in the Courts Building holding cells awaiting trials.
                              These meals will be for lunch Monday through Friday and will be picked up by
                              detention officers. Approximately 70 staff meals are provided daily at the Main
                              Jail and 30 provided at the Pre-Trial Center.

                              Sample contents for the sack lunches are broken down in two categories. For a
                              regular inmate who may be at court or on an all-day medical run, they would
                              receive a regular sack lunch consisting of 2 meat and cheese sandwiches, chips,
                              fruit, snack cake, milk, and condiments. For a trustee working away from the
                              housing unit, they will receive a sack lunch including 3 meat and cheese
                              sandwiches, chips, fruit, snack cake, water, and condiments. The coolers and
                              drink containers are provided by the county.




             ____________________________________________________________________________________________

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             D.     JUVENILE MEALS

                      1.       Contractor shall prepare and deliver all meals to the Juvenile Detention Center
                               kitchen receiving area. Contractor must provide meals, when requested, up to one
                               hour prior to the meal times of 8:00 a.m., 12:00 p.m. and 5:00 p.m.

                      2.       Contractor shall develop a tracking process to account for meals provided for
                               Juvenile Detention Services, Juvenile Post-adjudication, and the Juvenile Justice
                               Alternative Education Program. A tracking form shall be provided to account for
                               the total daily meal count with sub categories for each juvenile program.

                      3.       Contractor shall provide breakfasts and lunches that meet the requirements of the
                               National School Lunch Program/School Breakfast Program.

                      4.       Contractor shall comply with all applicable published requirements for the
                               application for the National School Lunch Program/School Breakfast Program.

                      5.       Contractor shall attend required National School Lunch Program/School
                               Breakfast Program training.

                      6.       Contractor shall provide meals that meet the dietary requirements of the United
                               States Department of Agriculture school breakfast, lunch and dinner dietary
                               allowances.

                      7.       Contractor shall provide modified diets as requested by the detention
                               superintendent or his designee for juveniles with health needs or religious
                               requirements.

                      8.       Contractor shall provide a registered dietitian to complete a nutritional analysis
                               annually to assure compliance with the Healthy School Meals Initiative.

                      9.       No adult inmate labor shall have contact, voice, visual, or otherwise with
                               juveniles under supervision of the juvenile probation department. Inmates
                               assisting in food service delivery shall not enter the juvenile facility complex at
                               any time.

                      10.      A minimum of two hot meals and one other meal which need not be hot shall be
                               provided each day.

                      11.      Contractor shall provide a snack with each dinner meal served to Juveniles.

                      12.      The average daily population of Juveniles is currently 65. The Juvenile Detention
                               Center currently houses 96 detainees.

                      13.     During the public school year, the Juvenile Justice Alternative Education
                               Program will require approximately 70 meals per day for lunch only.


             ____________________________________________________________________________________________

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             ____________________________________________________________________________________________

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             E.       NATIONAL SCHOOL LUNCH/BREAKFAST/AT-RISK PROGRAM
                      REQUIREMENTS

                      1.      It is Denton County’s responsibility as the School Food Authority (SFA or
                              ‘County’) to insure the Food Service Management Company (FSMC or
                              ‘Contractor’) performs the food service operation in conformance with SFA’s
                              agreement under the program. (7 CRF §210.16(a)(2))

                      2.      County, as the SFA, will retain signature authority for: the agreement with the
                              State Agency (SA) to participate in the NSLP, SBP and SMP, including the
                              SFA’s free and reduced price policy statement; and the monthly Claim for
                              Reimbursement. (7 CRF §210.16(a)(5))

                      3.      It is the SFA’s responsibility to ensure that all USDA donated foods received by
                              the SFA and made available to the FSMC, including processed donated foods,
                              accrue to the benefit of the SFA’s nonprofit school food service and are fully
                              utilized therein. This provision also applies to any refunds received from
                              processors. Further, the SFA retains title to USDA donated foods. (7 CRF
                              §210.16(a)(6)).

                              The County, as Federal and State rules permit, hereby consents to Contractor's use
                              of available U.S. Department of Agriculture Commodities in providing food
                              service. However, Contractor shall assume all costs, both direct and indirect, in
                              procuring such commodities and in complying with the rules and regulations of
                              the U.S. Department of Agriculture and the Texas Department of Agriculture.
                              Specifically, Contractor agrees as follows:

                              a.     That any U.S. Department of Agriculture Commodities received by the
                                     Contractor on behalf of the County pursuant to this agreement shall accrue
                                     only to the benefit of the County and shall be utilized by the Contractor
                                     only in the performance of this contract. Credit for such purchases will be
                                     clearly annotated on billing statements to the County.

                              b.     That any books and records of the Contractor pertaining to meal
                                     preparation and delivery shall be available for a period of 36 months and
                                     90 days after the close of the Federal fiscal year (October 1st to September
                                     30th) to which they pertain for inspection and audit by representatives of
                                     the Texas Department of Agriculture, the U.S. Department of Agriculture,
                                     and/or the Comptroller General at any reasonable time and place. If audit
                                     findings have not been resolved, the records must be retained beyond the
                                     3-year period for as long as required for the resolution of the issues raised
                                     by the audit. (7 CFR §210.16(c)(1) and §210.16(c))

                              c.     The use of USDA donated foods for special functions conducted outside
                                     of the nonprofit school food service is prohibited.


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                              d.     The FSMC accepts liability for any negligence on its part that results in
                                     any loss of, improper use of, or damage to USDA donated foods. The
                                     FSMC shall maintain accurate and complete records with respect to the
                                     receipt, use/disposition, storage and inventory of USDA donated foods.

                              e.     Utilization of USDA donated foods shall be on a first-in first-out basis.

                      4.      It shall be the SFA’s responsibility to maintain all applicable health certifications
                              and to assure that all State and local regulations are being met by the FSMC
                              preparing or serving meals for Denton County’s SFA facility. The FSMC shall
                              have State or local health certification for any facility outside the school in which
                              it proposes to prepare meals for the duration of the contract. (7 CFR
                              §210.16(a)(7) and (c)(2))

                      5.      It shall be the SFA’s responsibility to monitor the food service operation through
                              periodic on-site visits to ensure the food service is in conformance with program
                              regulations. (7 CFR §210.16(a)(3)) The SFA may also implement internal
                              controls as required under 7 CFR § 210.8(a) and to ensure resolution of program
                              review and audit findings.

                      6.      Records must be made available to the Comptroller General, USDA, the SA, and
                              the SFA, upon request for the purpose of making audit, examination, excerpts and
                              transcriptions. (Appendix C: OMB Circular No. A-102, Attachment O,
                              paragraph 14.h.) The FSMC must adhere to the record retention requirements,
                              i.e., records must be retained for a period of 36 months and 90 days after the SFA
                              submits the final Claim for Reimbursement for the fiscal year for inspection and
                              audit by representatives of the SFA, SA, USDA and the Comptroller General, at
                              any reasonable time and place. If audit findings have not been resolved, the
                              records must be retained beyond the 3-year period for as long as required for the
                              resolution of the issues raised by the audit. (7 CFR §210.16(c)(1) and §210.23(c))

                      8.      The FSMC shall develop a 21-day cycle menu to be approved by the SA in
                              accordance with the meal pattern requirements including specific portion sizes
                              (indicating cooked or raw weight when appropriate), caloric content and seasonal
                              variations as specified in 7 CFR Part 210. The FSMC is required to adhere to the
                              cycle menu for the first 21 days of meal service, with changes thereafter made
                              only with the approval of the SFA. (7 CFR § 210.16(b)(1)).

                      9.      It shall be the SFA’s responsibility to retain control of the quality, extent, and
                              general nature of its food service program. (7 CFR § 210.16(a)(4))

                      10.     No payment is to be made for meals that are spoiled or unwholesome at time of
                              delivery.

                      11.     No payment is to be made for meals that do not meet detailed specifications as


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                              developed by the SFA for each food component or menu item specified in the
                              meal pattern requirements of 7 CFR Part 210; or do not otherwise meet the
                              requirements of the contract. (7 CFR § 210.16(c)(3))

                      12.     The FSMC shall submit pricing on a fixed cost basis as required in Section II.D.4.
                              of these specifications. Contracts are not permitted to contain a “cost-plus-a-
                              percentage-of-cost” or “cost-plus-a-percentage-of-income” provision. (7 CFR §
                              210.16(c))

                      13.     The SFA retains control of the nonprofit school food service account and overall
                              financial responsibility for the nonprofit food service operation. (7 CFR §
                              210.16(a)(4)).

                      14.     The FSMC shall maintain such records as the SFA will need to support its Claim
                              for Reimbursement and must, at a minimum, report claim information to the SFA
                              promptly at the end of each month. All such records shall be made available to
                              the SFA upon request. The FSMC must retain records to support the SFA’s
                              Claim for Reimbursement for the daily number of meals served, by type. (7 CFR
                              §210.16(c)(1))

                      15.     The FSMC must include certification of compliance with the provisions of the
                              following Acts and regulations, as specified below:

                              a.     Energy Policy and Conservation Act. (Appendix C: OMB Circular No. A-
                                     102, Attachment O, paragraph 14.j)

                              b.     Provisions of the Contract Work Hours and Safety Standards Act for those
                                     contracts involving food service workers whose duties are manual or
                                     physical in nature. (Appendix C: OMB Circular A-102, Attachment O,
                                     paragraph 14.f.)

                              c.     Executive Order 11246, entitled “Equal Employment Opportunity”, as
                                     amended by Executive Order 11375 and Department of Labor Regulations
                                     (Appendix C: OMB Circular A-102, Attachment O, paragraph 14.c.)

                              d.     Debarment, Suspension, Ineligibility and Voluntary Exclusion - - Lower
                                     Tier Covered Transactions. (Appendix A: 7 CFR Part 3017)

                              e.     Section 306 of the Clean Air Act (42 USC 1857(h)), Section 508 of the
                                     Clean Water Act (33 USC 1368), Executive Order 11738 and
                                     Environmental Protection Agency regulations. (Appendix C: OMB
                                     Circular No. A-102, Attachment O, paragraph 14.i)

                              f.     Certification Regarding Lobbying, pursuant to 31 USC 1352, (Appendix
                                     A: 7 CFR Part 3018)



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                              g.     Disclosure of Lobbying Activities, pursuant to 31 USC 1352, (Appendix
                                     A: 7 CFR Part 3018)

                      16.     FSMC must buy American based on NSLP, SBP AND ARP requirements.

             F.       STAFF AND TRAINING

                      1.      Food Service Manager
                              Food shall be served only under the immediate supervision of a food staff
                              member. Therefore, the Contractor will provide an on-site Food Service Manager
                              who is trained, experienced, and knowledgeable of food services in a jail facility
                              and NSLP, SBP AND ARP requirements. The Manager assigned will be subject
                              to review by the Sheriff and staff of the Sheriff's Department. A resume plus
                              correctional experience used in selecting the on-site Manager will be included
                              with the Contractor's bid. Interviews with the proposed Manager may be required
                              prior to award.

                      2.      Assistant Manager
                              In the event above stated Food Service Manager is absent due to sickness,
                              vacation or any other reason, Contractor shall furnish an acceptable Assistant
                              Manager as a replacement. A resume of the employee or employees who will
                              function in this capacity must also be furnished with the bid. The Assistant
                              Manager shall also be assigned full time to Denton County so that all shifts of
                              meal preparation and distribution are adequately supervised by the Food Service
                              Manager or Assistant.

                      3.      On-Site Employees
                              a.    In addition to the above, the Contractor will be required to provide on site
                                    employees who are well-trained, honest and reliable and in uniform of a
                                    style and color to distinguish them from inmate workers. Contractor
                                    personnel will be responsible for preparing meals and the officers and
                                    inmates will be responsible for delivery.

                              b.     All Contractor employees must have a valid food handler’s certificate
                                     from the City of Denton Health Department pursuant to Health & Safety
                                     Code Section 438.033. All costs associated with obtaining such
                                     certificates for Contractor employees shall be borne by the Contractor.

                              c.     Employees shall be subject to background checks. Checks will be
                                     accomplished by staff of the Sheriff's Department. The County shall
                                     retain the right to deny entry to any and all staff of the Contractor.

                              d.     The Contractor will provide on-going in-service training to cover such
                                     areas as safety, sanitation, and food handling. Jail staff, in cooperation
                                     with the Contractor, will provide on-going, in-service training to cover
                                     such areas as security, policies, and procedures in Basic Jail School


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                                     provided by Denton County at no cost to the Contractor. Denton County
                                     will provide necessary testing (polygraph and psychological) to certify
                                     Contractor’s employees.

                              e.     Salaries paid shall meet the minimum established by both State and
                                     Federal law.

                              f.     The Contractor will provide a minimum of one (1) employee assigned to
                                     each of the staff dining room at all times.

                              g.     The Contractor shall provide Denton County with an adequate number of
                                     employees to provide efficient meal service within the performance
                                     requirements of these specifications. At a minimum, the Contractor shall
                                     provide eight (8) employees in addition to the Food Service Manager and
                                     Assistant Manager inclusive of the employees assigned to staff dining.

                      4.      Inmate Labor
                              a.    Inmate workers, when available, may be provided. Contractor will provide
                                    sufficient certified staff with which to supervise any inmate workers
                                    provided. Personnel working with inmate labor must meet the minimum
                                    requirements for licensing as Texas Jailers in order to legally supervise
                                    said inmates. Contractor is required to directly supervise all inmates who
                                    serve portions in trays in a ratio, at a minimum, of one (1) supervisor to
                                    every six (6) trustees. The current average inmates available for meal
                                    service are 15 per meal in the main kitchen and 13 per meal in the Pre-
                                    Trial Center.

                              b.     A statement from the Contractor will be required to demonstrate its ability
                                     and knowledge in the supervision and control of inmate labor. Statement
                                     will include an explanation of training programs designed for inmate
                                     labor. Such statements will be submitted with Contractor's bids.

                              c.     Notwithstanding the above, the Contractor shall be required to furnish
                                     sufficient number of employees to perform all required services in a
                                     professional manner.




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             G.       USE OF FACILITY AND EQUIPMENT

                      1.      The kitchen facility at the Denton County Jail together with kitchen utensils and
                              equipment located therein will be made available to the Contractors under this
                              contract. However, such physical plant and equipment is only an accommodation to
                              Contractor and the County makes no warranties, express or implied as to their
                              availability in the event of force majeure and Contractor must have a contingency
                              emergency plan acceptable to the County for such an emergency. This plan must be
                              a part of this proposal.

                      2.      A joint inventory of County owned equipment will be conducted at the earliest
                              possible date by the Contractor and the Sheriff's Office staff to determine
                              quantities and serviceability of equipment on hand. Repairs of County equipment
                              will be at the expense of the County. Additional equipment found to be
                              reasonably needed from inventory will be purchased at the County's expense.
                              Equipment will remain the property of the County.

                      3.      Contractor shall properly and safely use and operate all electrical, gas and
                              plumbing fixtures, equipment or appliances connected thereto.

              H.      SANITATION

                      1.      The entire food service and delivery areas, both Denton County Law Enforcement
                              Center and Pre-Trial Facility (including loading dock and garbage disposal
                              container) will be operated and maintained in a clean and sanitary condition and
                              in complete compliance with all Federal, State and Local standards, including but
                              not limited to the regulations promulgated by the City and enforced by the Health
                              Department, and the Rules on Food Service Sanitation adopted by the Texas
                              Board of Health on November 30, 1977. The Contractor shall furnish all labor,
                              supplies, materials, and supervision necessary to keep the areas assigned in a
                              clean, sanitary, and orderly condition at all times and in compliance with the
                              above listed standards.

                      2.      Sanitation will include all silverware, utensils, and equipment as needed to
                              prepare and serve meals.

                      3.      The Contractor shall collect and dispose of all rubbish, garbage, litter or other
                              waste in accordance with established policies of the Sheriff's Office.

             I.       CONTRACTOR QUALIFICATIONS

                      1.      Contractor shall submit with its bid a general history, description and status of the
                              company, a staffing chart, a recent audited financial statement, and a bid bond of
                              5% of the annual contract price.



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                      2.      In addition, Contractor must submit a company resume and as a minimum,
                              include the following documentation:

                              a.      Management with at least five years experience in correctional food
                                      service, preferable with a Texas County Jail.

                              b.      Full listing of names, titles, addresses and telephone numbers of clients of
                                      similar size institutions with whom you presently have or had contracts
                                      within the last 5 years, including dates plus identification of any of those
                                      clients who terminated a contract for unsatisfactory performance.

                      3.      The prospective Contractors shall demonstrate they are an equal opportunity
                              employer, having a declared policy of non-discrimination stating they will take
                              affirmative action to maintain and promote non-discrimination as to race, color,
                              religion, national origin, sex or age in all phases of employment, including the use
                              of facilities in accordance with the law pursuant to the Civil Rights Act of 1964
                              and executive orders there under.

                      4.      The prospective Contractors shall demonstrate their ability to maintain a Safety
                              program.

                      5.      Description of overall support services for correctional food services. If possible,
                              description should include services and controls to insure standards and operating
                              results and provide frequency schedules for analysis, audits and visitations.

             J.       INDEMNITY

                      1.      Contractor agrees to indemnify and hold the County harmless against any and all
                              claims, demands, damages, costs and expenses, including reasonable attorney's
                              fees for the defense thereof, arising from Contractor's use of County facilities
                              and/or equipment or from any breach on the part of the Contractor, its employees,
                              agents, or expressed or implied consent of the County.

                      2.      If by an reason of force majeure, the County shall be rendered unable, wholly or
                              in part, to carry out its responsibilities under this contract other than its obligation
                              to Contractor to make the required payments, then the County shall give
                              Contractor notice and full particulars of such force majeure in writing within a
                              reasonable time after the occurrence of the event or cause relied on, and such
                              notice shall suspend the County's responsibilities for the continuance of the
                              liability claimed, but no longer period. The term "force majeure" as sued shall
                              mean acts of God, strikes, lockouts, lockdowns, acts of a public enemy, orders of
                              any kind of the Government of the insurrection, riot, work stoppage, epidemic,
                              earthquake, fire, explosion, hurricane, breakage, or accidents to machinery or
                              equipment over and above ordinary maintenance and repairs, constructions and
                              relocation to a new facility, civil disturbances and other events or causes that
                              would cripple normal operation.


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                      3.      Contractor will submit a contingency emergency plan to provide for meal service
                              in the event of a force majeure. The County will use its best efforts to assist the
                              Contractor by permitting reasonable variations in the menu cycle and method, but
                              must understand that it will not be relieved of its responsibility to provide meal
                              service under the terms of this contract.

                      4.      Contractor will reimburse the County for meals disallowed under the NSLP, SBP
                              AND ARP.

             K.       EXAMINATION OF FACILITY

                      Prospective bidders are encouraged to examine the facility prior to submitting a formal
                      bid. The following procedure will be followed:

                      1.      A Pre-Proposal conference is scheduled for Thursday, July 10, 2008, at 10:00
                              a.m. at the Pre-Trial Center, 1406 Troy H. LaGrone Drive, Denton, TX. 76205.

                      2.      Those bidders who indicate an interest in touring the kitchen facility of the Jail
                              and the meal intake of the Juvenile Detention Center may do so immediately
                              following the Pre-Proposal conference. The Sheriff's Office reserves the right to
                              limit the tour so that minimum disruption of facility routine occurs.

                      3.      Bidders should limit the size of the examining teams to not more than three (3)
                              persons. The persons so designated must be accompanied by an employee of the
                              Sheriff's Office and as such must comply with the procedures of the Denton
                              County Jail during the visit.

                      4.      Examination of the facility will be limited to those areas directly affected by the
                              service to be provided.

                      5.      Individual tours will not be allowed.

                      6.      If for any reason Denton County determines that a second tour is required, other
                              arrangements will be made and all bidders will be notified by addendum.

              L.      RESPONSIBILITIES OF THE COUNTY

                      The County agrees to make available for the Contractor's use its kitchen facilities and the
                      following goods and services, except as provided in the Schedule of Services.

                      1.      Use of its fixed kitchen equipment, kitchen appliances, kitchen carts, electric food
                              carts, utensils, pots and pans.

                      2.      Maintenance and use of electricity, gas, water, sewer, local telephone and garbage
                              removal.


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                      3.      Provide pest control for all areas assigned to the Contractor.

                      4.      Repair and maintain food preparation equipment belonging to the County.

                      5.      Maintain and repair the building structure in areas assigned to the Contractor.

                      6.      Maintain adequate security of all food services areas at all times during food
                              service operations.

                      7.      Provide clean uniforms to inmate help to include plastic gloves and paper hats.

                      8.      Provide paper and plastic utensil eating supplies as required.

                      9.      Transportation of bulk food stuffs to the Denton County Pre-Trial Facility.

             M.       DENTON COUNTY CAPACITY ESTIMATES

                      Denton County is not responsible in the event actual meals served do not meet or exceed
                      the stated estimates numbers. Denton County is obligated only to the extent of actual
                      approved meals served. In addition, in the event Denton County establishes operations
                      for additional jail or juvenile detention services, the contract will encompass the
                      additional meals required.

             N.       TRANSITION PLAN

                      A proposed Transition Plan shall be submitted with the proposal that details how the
                      awarded Contractor plans to minimize disturbance of services during a transition period
                      assuming a September 2, 2008 award of contract with an effective date of October 1,
                      2008. The Transition Plan should be detailed and specific.

             O.       GENERAL PROVISIONS

                      1.      SCOPE OF CONTRACT: This is an estimated requirements contract and
                              therefore the successful Contractor will be paid only to the extent of actual meals
                              served as called for by the Sheriff's Office or his authorized representative.

                      2.      TERMINATION FOR DEFAULT: Failure by either party to this contract in
                              performing any of the provisions of this contract shall constitute a breach of
                              contract, in which case, either party may require corrective action within ten (10)
                              days from date of receipt of written notice citing the exact nature of such breach.
                              Failure to take corrective action within the prescribed ten (10) days, or failure to
                              provide a written reply, shall constitute a Default of contract. The defaulting
                              party shall be given a sixty (60) day period within which to show cause why the
                              contract should not be terminated for default. Commissioners Court may take
                              whatever action as its interest may appear, resulting from such notice. All


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                              notices, for corrective action, breach, default, or to show cause, shall be issued by
                              the County Director of Purchasing only, and all replies shall be made in writing to
                              the County Director of Purchasing at the address shown: 401 W. Hickory, Suite
                              324, Denton, TX 76201. Notices issued by or issued to anyone other than the
                              County Director of Purchasing shall be null and void, and shall be considered as
                              not having been issued or received. The defaulting party shall be liable for
                              liquidated damages, if any, as stipulated elsewhere in this contract. Denton
                              County reserves the right to enforce the performance of this contract in any
                              manner prescribed by law in the event of breach or default of this contract, and
                              may contract with another party, with or without solicitation of bids or further
                              negotiations. As a minimum, Contractor shall be required to pay any difference
                              in the cost of securing the products or services covered by this contract, or
                              compensate for any loss of income to the County derived hereunder, should it
                              become necessary to contract with another source, plus reasonable administrative
                              costs and attorney's fees. In the event of Termination for Default, Denton County,
                              its agents or representatives shall not be liable for loss of any profits anticipated
                              to be made hereunder.

                      3.      TERMINATION FOR CONVENIENCE: Denton County reserves the right to
                              terminate the contract upon sixty (60) days written notice for its convenience, or
                              for any reason deemed by County Commissioners to serve the public interest, or
                              resulting from any governmental law, ordinance, regulations, or court order. In
                              the event of termination for convenience, the County shall pay the Contractor
                              those costs directly attributable to work done or supplies obtained in preparation
                              for completion or compliance with contract prior to termination. Provided,
                              however, that no costs shall be paid which are recoverable in the normal course of
                              doing business in which the Contractor is engaged, or costs which can be
                              mitigated through the sale of supplies or inventories. In the event Denton County
                              pays for the cost of supplies or materials obtained for use under this contract, said
                              supplies or materials shall become the property of this contract, or as designated
                              by the County Director of Purchasing. Denton County shall not be liable for loss
                              of any profits anticipated to be made hereunder.

                              This agreement may be terminated by the Contractor at any time, with or without
                              cause, upon not less than one hundred eighty (180) days notice, delivered by
                              Certified Mail or in person, to the County Director of Purchasing at 401 W.
                              Hickory, Suite 324, Denton, Texas 76201. In either event, notice shall be
                              effective upon the County when received. The right of the Contractor to
                              terminate upon proper notice shall apply only after expiration of the first (1) year
                              period of contract performance.

                      4.      DISPUTES AND APPEALS: Denton County Commissioners Court shall be the
                              sole and final authority on issues relating to this contract. The County Director of
                              Purchasing shall act as the County representative in the issuance and
                              administration of this contract, and shall issue and receive all documents, notices,
                              and correspondence. Said documents, notices, and correspondence not issued by


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                              or to the County Director of Purchasing shall be null and void, and shall be
                              considered as not having been issued or received. Documents, notices or
                              correspondence issued by the County Director of Purchasing, to which the
                              Contractor or bidder does not agree, shall require a written notice to the County
                              Director of Purchasing outlining the exact point of disagreement described in
                              detail. Should the matter not be resolved to the Contractor's or Bidder's
                              satisfaction, a Notice of Appeal shall be submitted to Commissioners Court,
                              through the County Director of Purchasing, within ten (10) days from receipt of
                              such unsatisfactory replay. Appellant shall then have the right to be heard in open
                              court by Commissioners Court. The decision of Commissioners Court shall be
                              final and conclusive, and shall be binding on all parties concerned. In event
                              appellant is still not satisfied, he may pursue the matter in a court of competent
                              jurisdiction in Denton County, and in accordance with the laws of the State of
                              Texas.

                      5.      BIDDER QUALIFICATIONS: Bidder certifies that he is a duly qualified,
                              capable, and otherwise bondable business entity, that he is not in receivership or
                              contemplates same, has not filed for bankruptcy. He further certifies that the
                              company, corporation or partnership does not owe any back taxes within Denton
                              County, that he is able and capable of performing this contract through his own
                              resources without subcontracting or assignment, and that he normally engages in
                              this type of business. Bidder further warrants that he is familiar with all laws,
                              regulations, and customs applicable to this type of service.

                      6.      PRICE REDETERMINATION-PROSPECTIVE:
                              a. The price per meal stated on the Bid Sheet is firm for the twelve months of
                                      service beginning October 1, 2008, and ending September 30, 2009. Unit
                                      prices for the subsequent annual renewal options, if any, shall be re-
                                      determined each twelve months at the beginning of each fiscal year. Unit
                                      prices per meal may increase or decrease, but shall remain firm for the
                                      entire re-determination period.

                              b.     The base period for comparison for price re-determination will be upon
                                     the Consumer Price, Index, All Urban Consumers-(CPS-'1), U.S. City
                                     Average and Food Award From Home Index published by U.S.

                                     Department of Labor. In order to re-determine the basic meal prices for
                                     any subsequent years, the following procedures will apply.

                                     (1) Such adjustments shall be calculated using a percentage in which the
                                      numerator is the Index for the second month preceding the beginning of
                                      the new year or contract period and the denominator which is the Index
                                      for the second month preceding the beginning of the old year or contract
                                      period. The percentage shall be applied to the old per meal price to
                                      determine the subsequent year of contract period price.



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                                      NOTE: All calculations will be carried to three places only, with no
                                      rounding off to the next digit.

                                     (2) Notwithstanding the above, any increase in the established unit price
                                     shall not exceed 5% from year to year.

                              c.     Each re-determination of prices shall be established through issuance of a
                                     modification to this contract, signed by the Contractor and the County
                                     stating re-determined prices that will apply during the re-determination
                                     period.

                      7.      CONTINUITY OF SERVICES:
                              a.   The Contractor recognized that the services under this contract are vital to
                                   Denton County and must be continued without interruption and that, upon
                                   contract expiration, another Contractor may continue them. The
                                   Contractor agrees to (1) furnish phase-in training and (2) exercise its best
                                   efforts and cooperation to effect an orderly and efficient transition to a
                                   successor.

                              b.     The Contractor shall, upon written notice, negotiate in good faith a plan
                                     with a successor to determine the nature and extent of phase-in, phase-out
                                     services required. The plan shall specify a date for work described in the
                                     plan, and shall be subject to the Sheriff's Department approval. The
                                     Contractor shall provide sufficient experienced personnel during the
                                     phase-in, phase-out period to ensure that the services called for by this
                                     contract are maintained at all times.

                              c.     The Contractor shall allow as many personnel as practicable to remain on
                                     the job to help the successor maintain the continuity and consistency of
                                     the services required by this contract. The Contractor also shall disclose
                                     necessary personnel records and allow the successor to conduct on-site
                                     interviews with these employees. If selected employees are agreeable to
                                     the change, the Contractor shall release them at a mutually agreeable date
                                     and negotiate transfer of their earned fringe benefits to the successor.

                      8.      INSPECTION AND ACCEPTANCE: This contract applies to food services
                              provided in the Law Enforcement Facility, Pre-Trial Facility and the Juvenile
                              Detention Facility. In the event the Denton County Jail is moved into new
                              facilities, Denton County shall have the option to:

                              a.     Terminate this contract in whole or in part

                              b.     Make changes to the place of performance or point of meals served, in
                                     whole or in part.

                                     (1)    In the event the contract is modified, Denton County shall make an


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                                             equitable adjustment in the contract price as a result of any
                                             changes which cause an increase or decrease in the cost of
                                             performance of any work under this contract.

                                     (2)     Notice of Changes or Changed Conditions shall be issued in
                                             writing. Upon receipt of notice of such change, the Contractor
                                             shall submit any proposal for adjustment to the Denton County
                                             Director of Purchasing.

                                     (3 )    Any proposals for adjustment shall be subject to approval by
                                             Denton County Commissioners Court, and failure to agree on an
                                             equitable adjustment shall constitute a dispute covered by the
                                             Disputes Clause (Para 4.). However, nothing in this clause shall
                                             excuse the Contractor from performance under this contract.

                      9.      Any silence or omission from the contract specifications concerning any point
                              must be regarded as meaning that only the best commercial practices are to
                              prevail, and that only materials (food, supplies, etc) and workmanship of a quality
                              that would normally be specified by Denton County is to be used.




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             IV.      GENERAL CONTRACT TERMS AND CONDITIONS

                   D. CONTRACT: This request for proposal, submitted documents, and any negotiations,
                      when properly accepted by Denton County, shall constitute a contract equally binding
                      between the successful offerer and Denton County. No different or additional terms will
                      become a part of this contract with the exception of a Change Order.

                   E. CONFLICT OF INTEREST: No public official shall have any interest in this contract,
                      except as permitted by and subject to the disclosure requirements of Vernon's Texas
                      Codes Annotated, Local Government Code, Title 5, Subtitled C, Chapter 171.

                   F. CONFIDENTIALITY: All information disclosed by Denton County to successful offerer
                      for the purpose of the work to be done or information that comes to the attention of the
                      successful offerer during the course of performing such work is to be kept strictly
                      confidential.

                   G. ADDENDA: Any addenda issued during the time allowed for the preparation of bids
                      shall be covered in the proposal and, in executing the contract, they shall become a part
                      thereof. Failure of a Bidder to receive any addendum shall not release the Bidder from
                      any obligations under his bid, provided said addendum was posted and distributed by
                      RFP Depot. Bidders are responsible for insuring all addendums are reviewed prior to bid
                      submittal. All addenda can be reviewed at www.rfpdepot.com.

                   H. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change,
                      or affect the terms, conditions or specifications stated in the resulting contract. All
                      change orders to the contract will be made in writing by Denton County Director of
                      Purchasing.

                   I. ASSIGNMENT: The successful offerer shall not sell, assign, transfer or convey any
                      contract resulting from this RFP, in whole or in part, without the prior written consent of
                      Denton County Commissioners.

                   J. VENUE: This agreement will be governed and construed according to the laws of the
                      State of Texas. This agreement is performable in Denton County, Texas.

                   K. SUBMITTAL OF CONFIDENTIAL MATERIAL: Any material that is to be considered
                      as confidential in nature must be clearly marked as such by the offerer and will be treated
                      as confidential by Denton County.

                   L. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE OFFERERS: Offerer
                      shall submit information on its organization, experience and staff assigned to the project;
                      provide headquarters, nearest office and managing office for the projects state herein; and
                      show level of organizational responsibility of key projects staff members by submitting
                      resumes of such. A prospective offerer must affirmatively demonstrate its responsibility
                      by providing evidence of the following requirements:




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                      9. have adequate financial resources, or the ability to obtain such resources as required;

                      10. be able to comply with the required or proposed delivery schedule;

                      11. have a satisfactory record of performance;

                      12. have a satisfactory record of integrity and ethics:

                      13. be otherwise qualified and eligible to receive an award.

                      Denton County may request representation and other information sufficient to determine
                      offerer's ability to meet these minimum standards listed above.

                 M. SUCCESSFUL OFFERER SHALL: Successful offerer shall defend, indemnify and save
                    harmless Denton County and all its officers, agents and employees from all suits, actions,
                    or other claims of any character, name and description brought for or on account of any
                    injuries or damages received or sustained by any person, persons, or property on account
                    of any negligent act or fault of the successful offerer, or of any agent, employee,
                    subcontractor or supplier in the execution of, or performance under, any contract which
                    may result from proposal award. Successful offerer shall pay any judgment with cost
                    which may be obtained against Denton County growing out of such injury or damages.

                 N. SALES TAX: Denton County is by statute exempt from the State Sales Tax and Federal
                    Excise Tax; therefore, the proposal price shall not include taxes.

                 O. DESIGN, STANDARDS AND PRACTICES: Design, strength, quality of materials and
                    workmanship must conform to the highest standards of engineering practices and/or
                    professional services.

                 P. PROPOSALS/OFFERERS MUST COMPLY WITH: All federal, state, county and local
                    laws governing or covering this type of service.

                 Q. PATENTS/COPYRIGHTS: The successful offerer agrees to protect Denton County
                    from claims involving infringements of patents and/or copyrights.

                 R. TERMINATION OF CONTRACT: This contract shall remain in effect until contract
                    expires, completion and acceptance of services or default. Denton County reserves the
                    right to terminate the contract immediately in the event the successful offerer fails to:

                      9. meet delivery or completion schedules, or

                      10. otherwise perform in accordance with the accepted proposal.

                      Breach of contract or default authorizes the County to award to another offerer, purchase
                      elsewhere and charge the full increase cost to the defaulting offerer.

                      Either party may terminate this contract with a thirty (30) days' written notice prior to the
                      either party stating cancellation. The successful offerer must state therein the reasons for


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                      such cancellation. Prior written notice must be delivered in person or sent by registered
                      or certified mail, return receipt requested, proper postage paid, and properly addressed to
                      the other party at the address on the affidavit for the contractor or to the County Judge,
                      110 West Hickory, Denton, Texas.

                 S. PERFORMANCE OF CONTRACT: Denton County reserves the right to enforce the
                    performance of this contract in any manner prescribed by law or deemed to be in the best
                    interest of the County in the event of breach or default or resulting contract award.

                 T. PURCHASE ORDER: A purchase order(s) shall be generated by Denton County to the
                    successful offerer.

                 U. BILLING AND PAYMENT: The Contractor shall prepare and forward weekly certified
                    statements to the Sheriff's Office. The statements will reflect the preceding weeks food
                    services, detailing the exact number of meals served on a daily basis as follows:

                              1.     Actual number of Adult Inmate Meals
                              2.     Actual number of Juvenile Meals:
                                     a. Breakfast
                                     b. Lunch
                                     c. Dinner
                                     d. Snack
                              3.     Actual number of Trustee Meals

                      b.      In addition, the Contractor shall submit a comprehensive weekly invoice to the
                              Denton County Auditor, P. O. Box 2055, Denton, Texas 76202. After
                              verification and approval, invoice will be forwarded to and paid by:

                                                            Denton County Auditor
                                                            P. O. Box 2055
                                                            Denton, TX 76202

                      c.      Payment will be made upon receipt and acceptance by the County of all
                              completed services and/or products ordered and receipt of a valid invoice, in
                              accordance with the Texas Government Code, Chapter 2251. Successful offerer is
                              required to pay subcontractors within ten (10) days.

                 V. OWNERSHIP: All plans, prints, designs, concepts, etc., shall become the property of
                    Denton County.

                 W. INSURANCE: Contractor shall maintain at his expense the established levels of
                    insurance as shown below for Worker's Compensation, Comprehensive General Liability
                    and Property Insurance. Notices and Certificates of Insurance shall be submitted to the
                    Denton County Director of Purchasing at the address shown herein. Worker's
                    Compensation and Employer's Liability Statutory: $100,000.00 each Accident.

                              Comprehensive General (Public) Liability to include (but not limited to) the


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                              following: premises/operation; independent contractors; personal injury;
                              products/completed operation; contractual liability-bodily injury $1,500,000.00
                              per occurrence; Property Damage $1,500,000.00 per occurrence or combined
                              Single Limit for bodily injury and Property Damage $3,000,000.00

                              Property Insurance for physical damage to property of the Contractor, including
                              improvements and betterments to County property-coverage for a minimum of
                              eighty (80) percent of the actual replacement value of the property.

                              With respect to required insurance, Denton County shall:

                              1.     Be named as additional insured/or an insured, as its interest may appear.

                              2.     Be provided with a waiver subrogation.

                              3.     Be provided with thirty (30) days advance written notice to the County
                                     Director of Purchasing of cancellation or material change to said
                                     insurance.

                 X. FUNDING: Funds for payment have been provided through the Denton County budget
                    approved by the Commissioners Court for this fiscal year only. State of Texas statutes
                    prohibit the obligation and expenditure of public funds beyond the fiscal year for which a
                    budget has been approved. Therefore, anticipated orders or other obligations that may
                    arise past the end of the current Denton County fiscal year shall be subject to budget
                    approval.

                 Y. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) CONTRACTING:

                      9. The goal of Denton County is to ensure all HUBs, as described in the Texas Government
                         Code, Title 10 Subtitle D, Chapter 2161, have maximum opportunities to participate in
                         the County’s procurement in awarding of contracts and subcontracts.

                      10. Denton County will make a good faith effort to increase contract awards for the purchase
                          of goods or services from the HUBs. HUB vendors are encouraged to participate in the
                          county’s purchasing and bidding process. While the County is oriented to adhere to
                          good faith efforts, nothing in this effort shall be construed to establish set-asides or
                          mandatory quotas.

                      11. The County and all prime contractors (if subcontracts are to be let) will take the
                          affirmative steps listed below:

                          a. Placing qualified small and minority businesses and women’s business enterprises
                             on solicitation lists.




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                          b. Assuring that small and minority businesses, and women’s business enterprises
                             are solicited whenever they are potential sources.

                          c. Dividing total requirements, when economically feasible, into smaller tasks or
                             quantities to permit maximum participation by small and minority business, and
                             women’s business.

                          d. Establishing delivery schedules, where the requirements permit, which encourage
                             participation by small and minority business, and women’s business enterprises.

                          e. Using the services and assistance of the Small Business Administration, the
                             Minority Business Development Agency of the Department of Commerce and the
                             Texas Building and Procurement Commission’s (TBPC) Centralized Master
                             Bidders List HUB Directory.




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             V. SAMPLE CONTRACT
              Food Services Contract between Denton County and ________________________________ Page 1 of 15 FOOD
                          SERVICES CONTRACT WITH ______________________________
             THIS AGREEMENT is entered into and by Denton County, Texas (Denton County) and

             ______________________________ (Contractor).


             1. GRANT


             1.1. Denton County hereby grants to Contractor the exclusive right to provide food service for its
             inmates, staff and visitors at the Denton County Jail and the Denton County Juvenile Denton Facility
             located in Denton, Texas. Contractor, in turn, agrees to furnish nutritious, wholesome, and palatable
             food to such inmates, staff and visitors in accordance with the terms of this Agreement or as may be,
             from time to time, mutually agreed to by the parties hereto. At all times Denton County will retain
             control of the quality, extent, and general nature of the provided food service. The food service provided
             to the Denton County Jail shall meet all current regulations as established by:

             1.1.1. The American Correctional Association

             1.1.2. The Food and Nutritional Board of the National Academy Science as prescribed for Inmates

             1.1.3. The National Sheriffs' Association

             1.1.4. The applicable provisions of Texas Jail Standards 218.


             1.2. The food service provided to the Denton County Juvenile Detention Facility shall meet all current
             regulations as established by:

             1.2.1. The National School Lunch/Breakfast/At-Risk Program
             1.2.2. The Texas Department of Human Services Special Nutrition Programs
             1.2.3. Adhere to NSLP, SBP AND ARP meal planning system – enhanced food based for grades 7-12
             required amounts.

             2. OPERATIONAL RESPONSIBILITIES:


             2.1. Denton County agrees at its expense to provide Contractor with adequate kitchen preparation
             facilities at the Denton County Jail completely equipped and ready to operate together with such heat,
             refrigeration and utilities services as may be reasonably required for the efficient performance of this
             Agreement.


             2.2. Such physical plant and equipment is only an accommodation to Contractor and Denton County
             makes no warranties, express or implied as to their availability in the event of force majeure and
             Contractor must have a contingency emergency plan acceptable to Denton County for such an
             emergency.




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             2.3. Denton County agrees to make available for the Contractor's use its kitchen facilities and the
             following goods and services:


             2.3.1. Use of its fixed kitchen equipment, kitchen appliances, utensils, pots and pans.

             2.3.2. Maintenance and use of electricity, gas, water, sewer, local telephone service and garbage
             removal. (Contractor is responsible for long distance telephone service.)

             2.3.3. Provide pest control for all areas assigned to the Contractor.

             2.3.4. Repair and maintain food preparation equipment belonging to the County.

             2.3.5. Maintain and repair the building structure in areas assigned to the Contractor.

             2.3.6. Maintain adequate security of all food service areas at all times during food service operations.

             2.3.7. Provide clean uniforms to inmate help to include plastic gloves and paper hats.
             Food Services Contract between Denton County and ________________________________ Page 2 of 15

             2.4. Denton County agrees to provide paper and plastic utensil eating supplies as required. A joint
             inventory of Denton County owned equipment will be conducted at the earliest possible date by the
             Contractor and the Sheriff's Office staff to determine quantities and serviceability of equipment on
             hand. Repairs of Denton County equipment will be at the expense of Denton County. Additional
             equipment found to be needed from inventory will be purchased at Denton County's expense.
             Equipment will remain the property of Denton County.

             2.5. Contractor shall properly and safely use and operate all electrical, gas and plumbing fixtures,
             equipment or appliances connected thereto.

             2.6. Denton County shall designate the Sheriff of Denton County or his/her representative to ensure
             that Contractor is in compliance with all Federal, State and local regulations in providing adult inmate
             rules under this agreement. Specifically, the Sheriff of Denton County or his/her representative will
             maintain all required health certifications and monitor the food service operation of Contractor
             through periodic on-site visits to ensure the that food service is conformance with Federal, State and
             local regulations.

             2.7. Contractor will submit a contingency emergency plan to provide for meal service in the event of a
             force majeure within 60 days of the start of service. Denton County will use its best efforts to assist the
             Contractor by permitting reasonable variations in the menu cycle and for method of service, as
             conditions may require. However, Contractor will not be relieved of its responsibility to provide meal
             service under the terms of this contract. Additional costs, if any, incurred providing service during an
             emergency shall be borne by Denton County.

             2.8. If by any reason of force majeure, the Denton County shall be rendered unable, wholly or in part,
             to carry outs its responsibilities under this contract other than its obligation to Contractor to make the
             required payments, then Denton County shall give Contractor notice and full particulars of such force
             majeure in writing within a reasonable time after the occurrence of the event or cause relied on, and
             such notice shall suspend the County's responsibilities for the continuance of the liability claimed, but
             for no longer period. The term "force majeure" as used shall mean acts of God, strikes, lockouts,
             lockdowns, acts of a public enemy, orders of any kind of the Government of the insurrection, riot, work
             stoppage, epidemic, earthquake, fire, explosion, hurricane, breakage, or accidents to machinery or
             equipment over and above ordinary maintenance and repairs, construction and relocation to a new
             facility, civil disturbance and other events or causes that would cripple normal operation.




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             2.9. Contractor shall purchase and pay for all food products and supply inventory. These products
             purchased for use in the food service facilities will remain the property of Contractor. Denton County
             shall be responsible to provide paper and plastic eating utensils, and supplies, plastic gloves and paper
             hats as needed and requested by Contractor and clean uniforms for the inmates.


             3. MEAL STANDARDS

             3.1. Menus shall be provided by Contractor. The contractor will be required to serve a balanced diet.
             Regular menu detailing at a minimum a twenty-one (21) day meal plan, specific portion sizes
             (indicating cooked or raw weight when appropriate), caloric content and seasonal variations due to
             twenty-one (21) cycle meal plan.

             3.2. Additionally, a special menu of proposed meals for inmates or detainee on special, modified,
             medical and/or-religious diets (e.g. salt-free, bland, Muslim, etc.). The contractor shall not purchase or
             serve any pork products in order to comply with religious diet requirements.

             3.3. Both regular and special menus shall meet or exceed the applicable dietary standards for adult
             inmates and detainee for nutritional and caloric content as established by the provisions or Texas Jail
             Standards, Chapter 281.
             Food Services Contract between Denton County and ________________________________ Page 3 of 15

             3.4. Food Safety Standards - All foods must be prepared, held, and stored in compliance with USDA
             standards and local health agency requirements.

             4. ADULT INMATE MEALS

             4.1. Meal Services, Inmates/Detainee - Meals are to be provided to the inmates and detainee of the
             Denton County Jail in the following manner pursuant to the Texas Commission on Jail Standards,
             Chapter 281:
                 "In a lockup, food shall be served a minimum of two times in any 24-hour period; provided that any
                 person being held for more than 24 hours shall be served three meals in the 24-hour period after the
                 first 24 hours. In jails, food shall be served three times in any 24-hour period. If more than 14 hours
                 pass between three meals, supplemental food must be served."


             4.2. Meal Services, Trustees - Denton County has a successful Inmate Work Program involving
             approximately 160 trustees. Contractor shall provide Trustee Meals with double entree portions.
             Differences may be reflected in the prices for Trustee meals.

             4.3. Meal Distribution - Inmate meal distribution will be turned over to county personnel, sheriff’s
             office. Inmate meals will be served in the dining room or day rooms pursuant to the Texas Commission
             on Jail Standards, 281.

             4.4. Inmate Food Service Schedule:

             MEAL TIME DISTRIBUTION TO BEGIN
             Breakfast 5:00 a.m.
             Lunch 10:30 a.m.
             Dinner 4:30 p.m.

             4.5. Meal Services, Staff - Contractor shall provide meals to the staff of the jail on a reimbursable basis.
             Collection of funds for such meals shall be made at the time of consumption. Staff meals shall be served
             on the same schedule as Inmates/Detainee. Staff meals will also be served in the dining room. The
             dining room has a salad bar and steam table. Other services required for staff will include two or more



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             choices in the four food groups plus a selection of salads. Contractor will be responsible for collection of
             payment for staff meals at no expense to Denton County.


             5. JUVENILE MEAL STANDARDS AND NATIONAL SCHOOL LUNCH/

                                         BREAKFAST/AT-RISK PROGRAM REQUIREMENTS

             5.1 JUVENILE MEAL STANDARDS

             5.1.1 Contractor shall prepare and deliver all meals to the Juvenile Detention Center kitchen receiving
             area.

             5.1.2 Contractor shall account for meals provided for Juvenile Detention Services, Juvenile Post-
             adjudication, and the Juvenile Justice Alternative Education Program. A tracking form shall be provided
             to account for the total daily meal count with sub categories for each juvenile program.

             5.1.3 Contractor shall provide modified diets as requested by the detention superintendent or his
             designee for juvenile with health needs or religious requirements.

             5.1.4 Contractor shall provide a registered dietitian to approve the menu every twelve (12) months to
             assure compliance with Healthy School Meals Initiative.

             5.1.5 Contractor shall attend required National School Lunch Program/School Breakfast Program
             training or any other designated training or meetings to insure compliance in the National School
             Lunch Program/School Breakfast
             Food Services Contract between Denton County and ________________________________ Page 4 of 15
             Program. Contract will inform County, in writing, that they are attending such training or programs.

             5.1.6 No adult inmate labor shall have contact, voice, visual, or otherwise with juveniles under
             supervision of the juvenile probation department. Inmates assisting in food service delivery shall not
             enter the juvenile facility complex at any time.

             5.1.7 A minimum of two hot meals and one other meal which need not be hot shall be provided each
             day.

             5.1.8 Contractor must provide additional meals, when requested, up to one hour prior to the meal times
             of 5:00 a.m., 10:30 p.m. and 4:30 p.m.

             5.1.9 Contractor shall provide a snack with each dinner meal served to Juveniles.

             5.1.10 The average daily population of Juveniles is currently 50. The Juvenile Detention Center may
             house up to 96 juvenile detainees. During the public school year, the Juvenile Justice Alternative
             Education Program will require approximately 70 meals per day for lunch only.


             5.2 NATIONAL SCHOOL LUNCH/BREAKFAST/AT-RISK PROGRAM REQUIREMENTS

             5.2.1 It is Denton County’s responsibility as the School Food Authority (SFA or ‘County’) to insure the
             Food Service Management Company (FSMC or ‘Contractor’) performs the food service operation in
             conformance with SFA’s agreement under the program. (7 CRF §210.16(a)(2)).

             5.2.2 County, as the SFA, will retain signature authority for: the agreement with the State Agency (SA)
             to participate in the NSLP, SBP and SMP, including the SFA’s free and reduced price policy statement;
             and the monthly Claim for Reimbursement. (7 CRF §210.16(a)(5))




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             5.2.3 It is the SFA’s responsibility to ensure that all USDA donated foods received by the SFA and made
             available to the FSMC, including processed donated foods, accrues to the benefit of the SFA’s nonprofit
             school food service and are fully utilized therein. This provision also applies to any refunds received
             from processors. Further, the SFA retains title to USDA donated foods. (7 CRF § 210.16(a)(6)).

             5.2.4 The County, as Federal and State rules permit, hereby consents to Contractor's use of available U.S.
             Department of Agriculture Commodities in providing food service. However, Contractor shall assume
             all costs, both direct and indirect, in procuring such commodities and in complying with the rules and
             regulations of the U.S. Department of Agriculture and the Texas Department of Human Resources.
             Specifically, Contractor agrees as follows:

             5.2.4.1 That any U.S. Department of Agriculture Commodities received by the Contractor on behalf of
             the County pursuant to this agreement shall accrue only to the benefit of the County and shall be
             utilized by the Contractor only in the performance of this contract. Credit for such purchases will be
             clearly annotated on billing statements to the County.

             5.2.4.2 That any books and records of the Contractor pertaining to meal preparation and delivery shall
             be available for a period of 36 months and 90 days after the close of the Federal fiscal year (October 1st
             to September 30th) to which they pertain for inspection and audit by representatives of the Texas
             Department of Human Resources, the U.S. Department of Agriculture, and/or the Comptroller General
             at any reasonable time and place. If audit findings have not been resolved, the records must be retained
             beyond the 3-year period for as long as required for the resolution of the issues raised by the audit. (7
             CFR §210.16(c)(1) and §210.16(c))

             5.2.4.3 The use of USDA donated foods for special functions conducted outside of the nonprofit school
             food service is prohibited.
             Food Services Contract between Denton County and ________________________________ Page 5 of 15

             5.2.4.4 The FSMC accepts liability for any negligence on its part that results in any loss of, improper use
             of, or damage to USDA donated foods. The FSMC shall maintain accurate and complete records with
             respect to the receipt, use/disposition, storage and inventory of USDA donated foods.

             5.2.4.5 Utilization of USDA donated foods shall be on a first-in first-out basis.

             5.2.5 It shall be the SFA’s responsibility to maintain all applicable health certifications and to assure that
             all State and local regulations are being met by the FSMC preparing or serving meals for Denton
             County’s SFA facility. The FSMC shall have State or local health certification for any facility outside the
             school in which it proposes to prepare meals for the duration of the contract. (7 CFR §210.16(a)(7) and
             (c)(2))

             5.2.6 It shall be the SFA’s responsibility to monitor the food service operation through periodic on-site
             visits to ensure the food service is in conformance with program regulations. (7 CFR §210.16(a)(3))
             The SFA may also implement internal controls as required under 7 CFR § 210.8(a) and to ensure
             resolution of program review and audit findings.

             5.2.7 Records must be made available to the Comptroller General, USDA, the SA, and the SFA, upon
             request for the purpose of making audit, examination, excerpts and transcriptions. (Appendix C: OMB
             Circular No. A-102, Attachment O, paragraph 14.h.) The FSMC must adhere to the record retention
             requirements, i.e., records must be retained for a period of 36 months and 90 days after the SFA submits
             the final Claim for Reimbursement for the fiscal year for inspection and audit by representatives of the
             SFA, SA, USDA and the Comptroller General, at any reasonable time and place. If audit findings have
             not been resolved, the records must be retained beyond the 3-year period for as long as required for the
             resolution of the issues raised by the audit. (7 CFR §210.16(c)(1) and §210.23(c))

             5.2.8 The FSMC shall develop a 21-day cycle menu to be approved by the SA in accordance with the
             meal pattern requirements including specific portion sizes (indicating cooked or raw weight when



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             appropriate), caloric content and seasonal variations as specified in 7 CFR Part 210. The FSMC is
             required to adhere to the cycle menu for the first 21 days of meal service, with changes thereafter made
             only with the approval of the SFA. (7 CFR § 210.16(b)(1)).

             5.2.9 It shall be the SFA’s responsibility to retain control of the quality, extent, and general nature of its
             food service program. (7 CFR § 210.16(a)(4))

             5.2.10 No payment is to be made for meals that are spoiled or unwholesome at time of delivery.

             5.2.11 No payment is to be made for meals that do not meet detailed specifications as developed by the
             SFA for each food component or menu item specified in the meal pattern requirements of 7 CFR Part
             210; or do not otherwise meet the requirements of the contract. (7 CFR § 210.16(c)(3)).

             5.2.12 The FSMC shall submit pricing on a fixed cost basis as required in Section II.D.4. of these
             specifications. Contracts are not permitted to contain a “cost-plus-a-percentage-of-cost” or “cost-plus-
             a-percentage-of-income” provision. (7 CFR § 210.16(c))

             5.2.13 The SFA retains control of the nonprofit school food service account and overall financial
             responsibility for the nonprofit food service operation. (7 CFR § 210.16(a)(4))

             5.2.14 The FSMC shall maintain such records as the SFA will need to support its Claim for
             Reimbursement and must, at minimum, report claim information to the SFA promptly at the end of each
             month. All such records shall be made available to the SFA upon request. The FSMC must retain records
             to support the SFA’s Claim for Reimbursement for the daily number of meals served, by type. (7 CFR
             §210.16(c)(1))
             Food Services Contract between Denton County and ________________________________ Page 6 of 15

             5.2.15 The FSMC must include certification of compliance with the provisions of the following Acts and
             regulations, as specified below:

             5.2.15.1 Energy Policy and Conservation Act. (Appendix C: OMB Circular No. A-102, Attachment O,
             paragraph 14.j)

             5.2.15.2 Provisions of the Contract Work Hours and Safety Standards Act for those contracts involving
             food service workers whose duties are manual or physical in nature. (Appendix C: OMB Circular A-
             102, Attachment O, paragraph 14.f.)

             5.2.15.3 Executive Order 11246, entitled “Equal Employment Opportunity”, as amended by Executive
             Order 11375 and Department of Labor Regulations (Appendix C: OMB Circular A-102, Attachment O,
             paragraph 14.c.)

             5.2.15.4 Debarment, Suspension, Ineligibility and Voluntary Exclusion - - Lower Tier Covered
             Transactions. (Appendix A: 7 CFR Part 3017)Section 306 of the Clean Air Act (42 USC 1857(h)),
             Section 508 of the Clean Water Act (33 USC 1368), Executive Order 11738 and Environmental
             Protection Agency regulations. (Appendix C: OMB Circular No. A-102, Attachment O, paragraph 14.i)

             5.2.15.5 Certification Regarding Lobbying, pursuant to 31 USC 1352, (Appendix A: 7 CFR Part 3018)

             5.2.15.6 Disclosure of Lobbying Activities, pursuant to 31 USC 1352, (Appendix A: 7 CFR Part 3018)
             FSMC must buy American based on NSLP, SBP AND ARP requirements.


             6. SANITATION
             6.1. Contractor will be responsible for daily cleaning and housekeeping in the food preparation,
             service, receiving and storage areas, and will, on a continuing basis, maintain high standards for
             sanitation. Denton County shall provide janitorial services outside the areas not included above. Denton



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             County will be required to clean the vents and ductwork leading to the roof from food preparation
             areas. Denton County will be responsible for the extermination services and the removal of trash and
             garbage from the designated food service area. The Contractor shall collect and deposit in proper
             receptacles all rubbish, garbage, litter or other waste in accordance with established policies of the
             Sheriff's Office.

             6.2. The entire food service and delivery areas (including loading dock and garbage disposal container)
             will be operated and maintained in a clean and sanitary condition and in complete compliance with all
             Federal, State and local standards, including but not limited to the regulations promulgated by the City
             and enforced by the Health Department, and the Rules on Food Service Sanitation adopted by the Texas
             Board of Health on November 30, 1977. The Contractor shall furnish all labor, supplies, materials, and
             supervision necessary to keep the areas assigned in a clean, sanitary, and orderly condition at all times
             and in compliance with the above listed standards. Sanitation will include all silverware, utensils, and
             equipment as needed to prepare and serve meals.


             7. PERSONNEL


             7.1. Contractor shall provide expert administrative, dietetic, purchasing, equipment consulting and
             personnel advice and supervision. The contractor shall supply Denton County with an adequate
             number of employees to provide efficient meal service within the performance requirements of this
             contract. Denton County shall provide inmate workers at the Denton County Jail kitchen, subject to
             availability. The number of inmates required will be determined by the Denton County liaison and
             Contractor's district manager prior to the start up of service. Such inmates shall be assigned duties in
             the food service operation that may include sanitation, food preparation and production, and storeroom
             functions.
             Food Services Contract between Denton County and ________________________________ Page 7 of 15

             7.2. Food shall be served only under the immediate supervision of a food staff member. Therefore, the
             Contractor will provide an on-site Food Service Manager who is trained, experienced, and
             knowledgeable of food services in a jail facility, NSLP, SBP and ARP requirements. The Manager
             assigned will be subject to review by the Sheriff and staff of the Sheriff's Department.

             7.3. In the event above stated Food Service Manager is absent due to sickness, vacation or any other
             reason, Contractor shall furnish an acceptable alternate as a replacement. A resume of the employee or
             employees who will function in this capacity must be furnished to the Sheriff's Jail Administration. The
             Assistant Manager shall also be assigned full time to Denton County so that all shifts of meal
             preparation and distribution are adequately supervised by the Food Service Manager or Assistant.


             7.4 On Site Employees:

             7.4.1 In addition to the above, the Contractor will be required to provide on site employees who are
             well-trained, honest and reliable and in uniform of a style and color to distinguish them from inmate
             workers. Contractor personnel will be responsible for preparing meals and the officers and inmates will
             be responsible for delivery.

             7.4.2 All Contractor employees must have a valid food handler’s certificate from the City of Denton
             Health Department pursuant to Health & Safety Code Section 438.033. All costs associated with
             obtaining such certificates for Contractor’s employees shall be borne by the Contractor.

             7.4.3 Employees shall be subject to background checks. Background checks will be conducted by staff
             of the Sheriff's Department. Denton County shall retain the right to deny entry to any and all staff of the
             Contractor.




             ____________________________________________________________________________________________

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             7.4.4 The Contractor will provide on-going in-service training to cover such areas as safety, sanitation,
             and food handling. Jail staff, in cooperation with the Contractor, will provide on-going, in-service
             training to cover such areas as security, policies, and procedures.

             7.4.5 Salaries paid shall meet the minimum established by both State and Federal law.

             7.4.6 The Contractor will provide a minimum of one (1) employee assigned to the staff dining room at
             all times.

             7.4.7 The Contractor shall provide Denton County with an adequate number of employees to provide
             efficient meal service within the performance requirements of these specifications. At a minimum, the
             Contractor shall provide seven (7) employees in addition to the Food Service Manager and Assistant
             Manager.

             7.5 Inmate Labor:

             7.5.1 Inmate workers, when available, may be provided. Contractor will provide sufficient certified
             staff with which to supervise any inmate workers provided. Personnel working with inmate labor must
             meet the minimum requirements for licensing as Texas Jailers (see attached) in order to legally
             supervise said inmates. Contractor is required to directly supervise all inmates who serve portions in
             trays in a ration, at a minimum, of one (1) supervisor to every six (6) trustees.

             7.5.2 A statement from the Contractor will be required to demonstrate its ability and knowledge in the
             supervision and control of inmate labor. Statement will include an explanation of training programs
             designed for inmate labor. Such statement will be submitted to the Sheriff's Jail Administrator.

             7.5.3 Notwithstanding the above, the Contractor is required to furnish sufficient numbers of employees
             to perform all required services in a professional manner.

             7.5.4 Denton County will provide trustees with Health Permits at no cost to the Contractor.

             7.6 Equal Opportunity Employer: Contractor and Denton County mutually agree that they shall not
             discriminate against any employee or applicant for employment or on any matter directly or
             Food Services Contract between Denton County and ________________________________ Page 8 of 15

             indirectly related to employment, because of race, color, religion, sex, sexual preference, national
             origin, physical or mental handicap where not relevant to the job, height, weight, age between 18 and
             70, marital status, or other criteria made illegal by state or federal law or county policy. In addition,
             Contractor agrees to take affirmative steps to ensure that applicants are employed, and that employees
             are treated, during employment, without regard to the criteria listed above.

             7.7 Health Examination: Contractor shall cause its employees assigned to duty on the Jail premises to
             submit to periodic health examinations at least as frequently and as stringently as required by law, and
             to submit satisfactory evidence of compliance in the form of a valid food handlers certificate, with all
             health regulations to Denton County upon request.


             8. INSURANCE AND INDEMNIFICATION

             8.1. Contractor shall furnish certificates of insurance as follows:

             8.1.1 Workmen's Compensation and Employer's Liability Statutory: $100,000.00 each Accident
             Comprehensive General (Public) Liability to include (but not limited to) the following:
             Premises/operation: independent contractors; personal injury: products/completed operation:
             contractual liability-bodily injury $1,500,000.00 per occurrence: Property damage $1,500,000.00 per
             occurrence or Combined single limit for bodily injury and Property damage $3,000,000.00.



             ____________________________________________________________________________________________

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             8.1.2 Property Insurance for physical damage to the property of the Contractor, including
             improvements and betterment to Denton County property-Coverage for a minimum of eighty (80)
             percent of the actual replacement value of the property.

             8.2. With respect to required insurance, Denton County shall:

             8.2.1 Be named as additional insured/or an insured, as its interest may appear.

             8.2.2 Be provided with a waiver subrogation.

             8.2.3 Be provided with Thirty (30) Days advance written notice to the County

             8.2.4 Director of Purchasing of cancellation or material change to said insurance.

             8.2.5 Be provided with Certificates of Insurance evidencing the above insurance, within Ten (10) Days
             Notice of Award is given.

             8.3. Contractor shall provide indemnification as follows:

             8.3.1 Contractor shall accept liability caused by Contractors negligence for claims assessed against
             Denton County as a result of any Federal/State reviews/audits, corresponding with Denton County’s
             period of liability.

             8.3.2 Contractor shall accept liability for any negligence on Contractor part that results in loss of,
             improper use of, or damage to United States Department of Agriculture donated foods.

             9. FINANCIAL ARRANGEMENTS


             9.1. Denton County shall notify Contractor of the actual number of meals to be ordered each day at a
             mutually agreed on time with additions or deletions within an agreed time prior to meal service. When
             such notice is not given, Contractor will prepare the same number of meals as prepared for the
             previous day.

             9.2. Contractor shall submit to the Denton County on the first day of every second week, for the
             preceding two weeks an invoice for inmate/juvenile meals ordered or served whichever is greater.
             Contractor will not invoice Denton County for meals that were spoiled or unwholesome at time of
             delivery or do not otherwise meet the requirements of this contract.
             Food Services Contract between Denton County and ________________________________ Page 9 of 15

             9.3. Effective ______________________________, the price per meal charged to Denton County by
             Contractor is as follows:

               Adult Inmate Meals
               Adult Trustee Meals
               Juvenile Meals
                      a. Breakfast
                  b. Lunch
                  c. Dinner
                  d. Snack
               Staff Member Meals




             ____________________________________________________________________________________________

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                                                              PROPOSAL FORM

                                         All Inclusive Cost                       Per Meal Cost
                              1. Adult Inmate Meals                           $
                              2. Trustee Meals                                $
                              3. Juvenile Meals:
                                 a. Breakfast                                 $
                                 b. Lunch                                     $
                                 c. Dinner                                    $
                                 d. Snack                                     $
                              4. Staff Member Meals                           $




             ________________________________                           ________________________________
             Company Name                                               Authorized Signature

             ________________________________                           ________________________________
             Address                                                    Name (Printed or Typed)

             ________________________________                           ________________________________
             City, State, Zip                                           Title

             ________________________________                           ________________________________
             Phone                                                      Date

             ________________________________                           ________________________________
             Fax                                                        E-Mail




             ____________________________________________________________________________________________

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                                               VENDOR REFERENCES


             List three (3) references of current customers who can verify the quality of service your company
             provides. The County prefers customers of similar size and scope of work to this proposal.
             THIS FORM MUST BE RETURNED WITH YOUR PROPOSAL.

                                                  REFERENCE ONE

             Government/Company Name:_____________________________________________________

             Address:______________________________________________________________________

             Contact Person and Title:________________________________________________________

             Phone:______________________________                Fax: _______________________________

             Contract Period:_______________________             Scope of Work_______________________

                                                  REFERENCE TWO

             Government/Company Name:_____________________________________________________

             Address:______________________________________________________________________

             Contact Person and Title:________________________________________________________

             Phone:______________________________                Fax: _______________________________

             Contract Period:_______________________             Scope of Work_______________________

                                                 REFERENCE THREE

             Government/Company Name:_____________________________________________________

             Address:______________________________________________________________________

             Contact Person and Title:________________________________________________________

             Phone:______________________________                Fax: _______________________________

             Contract Period:_______________________             Scope of Work_______________________




             ____________________________________________________________________________________________

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              PERFORMANCE BOND


             ___________________________________________________________________, as surety
             ("Surety"), and ________________________________________________________, as
             principal ("Contractor"), enter into and execute this bond ("Performance Bond"), and bind
             themselves in favor of DENTON COUNTY, TEXAS as obligee ("Owner") in the penal sum of
             $____________________ as of the ________ day of __________________, 200__.

             WHEREAS, the Contractor has executed a contract with the Owner of even date herewith
             "Construction Contract," for construction of ___________________________
             ______________________________________________________________________________
             ______________________________________________________________________________
             ______________________; and

             WHEREAS, the Owner has required the Contractor to furnish this Performance Bond containing
             the terms and conditions set forth herein as a condition to executing the Construction Contract
             with the Contractor.

             NOW THEREFORE, the Surety and the Contractor, both jointly and severally, and for
             themselves, their heirs, administrators, executors and successors agree:

             1. The Construction Contract is hereby incorporated herein and by reference made a part hereof
             to the same extent and effect as though it were copied verbatim herein. The surety and the
             Contractor are bound for the full performance of the Construction Contract including without
             exception all of its terms and conditions, both express and implied.

             2. If the Contractor is in default of the Construction Contract and the Owner, by written notice
             to the Contractor and the Surety, declares the Contractor to be in default and terminates the right
             of the Contractor to proceed, the Surety shall thereupon promptly notify the Owner in writing as
             to which of the actions permitted to the Surety in Paragraph 3 it will take.

             3. Upon the default and termination of the Contractor and notice to the Contractor and Surety as
             provided in Paragraph 2 above, the Surety shall within 10 days proceed to take one or, at its'
             option, more than one of the following courses of action:

              (A) Proceed itself, or through others acting on its behalf, to complete full performance of the
             Construction Contract including, without limitation, correction of defective and nonconforming
             work performed by or on behalf of the Contractor. During such performance by the Surety the
             Owner shall pay the Surety from its own funds only such sums as would have been due and
             payable to the Contractor in the absence of the default and termination.

               (B) Applicable law permitting, and with the prior written consent of the Owner, obtain bids or
             proposals from contractors previously identified as being acceptable to the Owner, for full
             performance of the Construction Contract. The Surety shall furnish the Owner a copy of such
             bids or proposals upon receipt of same. The Surety shall promptly select, with the agreement of


             ____________________________________________________________________________________________

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             the Owner and Construction Manager, the best responsive bid or proposal and shall promptly
             tender the contractor submitting it, together with a contract for fulfillment and completion of the
             Construction Contract executed by the completing contractor, to the Owner for Owner's
             execution. Upon execution by the Owner of the contract for fulfillment and completion of the
             Construction Contract, the completing contractor shall furnish to the Owner a performance bond
             and a separate payment bond, each in the form of those bonds previously furnished to the Owner
             for the project by the Contractor. Each such bond shall be in the penal sum of the:
             (1) fixed price for completion;
             (2) guaranteed maximum price for completion; or
             (3) estimated price for completion;
             whichever is applicable. The Owner shall pay the completing contractor from its own funds only
             such sums as would have been due and payable to the Contractor under the Construction
             Contract as and when they would have been due and payable to the Contractor in the absence of
             the default and termination. To the extent that the Owner is obligated to pay the completing
             contractor sums which would not have then been due and payable to the Contractor under the
             Construction Contract, the Surety shall provide the Owner with such sums in a sufficiently
             timely manner that the Owner can utilize such sums in making timely payment to the completing
             contractor; or,

              (C) Take any and all other acts if any, mutually agreed upon in writing by the Owner and the
             Surety.

             4. In addition to those duties set forth hereinabove, the Surety shall promptly pay the Owner all
             loss, costs and expenses resulting from the Contractor's default(s), including, without limitation,
             fees, expenses and costs for architects, engineers, consultants, testing, surveying and attorneys,
             liquidated or actual damages, as applicable, for delay in completion of the Project, and fees,
             expenses and costs incurred at the direction, request , or as a result of the acts or omissions of the
             Surety.

             5. In no event shall the Surety be obligated to the Owner hereunder for any sum in excess of the
             Penal Sum.

             6. The Surety waives notice of any changes to the Construction Contract including, without
             limitation, changes in the contract time, the contract price, or the work to be performed.

             7. This performance Bond is provided by the Surety for the sole and exclusive benefit of the
             Owner and, if applicable, any dual obligee designated by rider attached hereto, together with
             their heirs, administrators, executors, successors or assigns. No other party, person or entity
             shall have any rights against the Surety hereunder.

             8. Any and all notices to the Surety, the Contractor or the Owner shall be given by Certified
             Mail, Return Receipt Requested, to the address set forth for each party below:

             SURETY:




             ____________________________________________________________________________________________

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             CONTRACTOR:



             OWNER:



             9. Any statutory limitation, which may be contractually superseded, to the contrary
             notwithstanding, any action hereon may be instituted so long as the applicable statute of
             limitations governing the Construction Contract has not run or expired.


             EXECUTED in duplicate originals on this the _______ day of ________________, 200__.


             CONTRACTOR                                           SURETY

             ___________________________________                  _________________________
             (Typed Name)                                         (Typed Name)


             By:_________________________________                 By:_______________________
             (Signature)                                          (Signature)

             ___________________________________                  _________________________
             (Printed Name, Title & Address)                      (Printed Name, Title & Address)
             ___________________________________                  _________________________
             ___________________________________                  _________________________

             ___________________________________                  _________________________
             (Date of Execution)                                  (Date of Execution)




             ____________________________________________________________________________________________

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                                          VENDOR ACKNOWLEDGEMENT


             The undersigned hereby certifies that he/she understands the specifications and any addendums,
             has read the document in its entirety and the prices submitted in this bid/proposal have been
             carefully reviewed and are submitted as correct and final. If Bid/Proposal is accepted, vendor
             further certifies and agrees to furnish any or all products/services upon which prices are extended
             at the price offered, and upon conditions in the specifications of the Invitation for Bid/Proposal.

             The undersigned hereby certifies the foregoing proposal submitted by the company listed below
             hereinafter called "Bidder" is the duly authorized agent of said company and the person signing
             said proposal has been duly authorized to execute the same. Bidder affirms that they are duly
             authorized to execute this contract; this company, corporation, firm, partnership or individual has
             not prepared this bid in collusion with any other Bidder; and that the contents of this bid as to
             prices, terms or conditions of said bid have not been communicated by the undersigned nor by
             any employee or agent to any other person engaged in this type of business prior to the official
             opening of this bid.


             Company Name
             Address of Principal Place of Business
             Street
             City, State, Zip
             Phone of Principal Place of Business
             Fax of Principal Place of Business
             E-mail Address of Representative
             Federal ID
             Date
             Acknowledgement of Addenda                     #A          #B       #C         #D        #E
             Authorized Representative Name
             Authorized Representative Title
             Authorized Signature




             ____________________________________________________________________________________________

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                                                      Appendix A
                                  Certification Regarding Debarment, Suspension,
                                        Ineligibility and Voluntary Exclusion




                                                                      FSMC Guidance for SFAs – June 1995




             ____________________________________________________________________________________________

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             ____________________________________________________________________________________________

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             ____________________________________________________________________________________________

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                                                      Appendix B
                                          Certification Regarding Lobbying
                                          Disclosure of Lobbying Activities




                                                                      FSMC Guidance for SFAs – June 1995




             ____________________________________________________________________________________________

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             ____________________________________________________________________________________________

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             ____________________________________________________________________________________________

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                                                     Appendix C
                                                    Sample Menus




             ____________________________________________________________________________________________

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          Sample Menus
          Denton County Officer's Dining Room
                  Friday         Saturday                 Sunday          Monday

               Breakfast         Breakfast              Breakfast        Breakfast

          Scrambled Eggs       Breakfast Tacos    Breakfast Sandwich   Scrambled Eggs
           Sausage Link             Grits              Oatmeal              Grits
           Hashbrowns            Cold Cereal         Cold Cereal        Sausage Patty
              Biscuits             Biscuits             Bread            Hashbrowns
          Peppered Gravy       Sausage Gravy        Margarine/Jelly        Biscuits
          Margarine/Jelly      Margarine/Jelly        Fresh Fruit      Margarine/Jelly
            Cold Cereal          Fresh Fruit             Milk            Fresh Fruit
                Milk                 Milk               Coffee               Milk
              Coffee               Coffee            Orange Juice          Coffee
           Orange Juice          Apple Juice                             Apple Juice

         Lunch &Dinner Lunch & Dinner             Lunch & Dinner       Lunch & Dinner

         Smoked Sausage       Chicken Parmesian           Egg Roll       Swiss Steak
           Fried Catfish          Chili Dogs               Burrito      Fried Chicken




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            French Fries        Pinto Beans             Chili Gravy        Mashed Potatoes
              Cob Corn           Tater Tots            Pinto Beans         Mixed Vegetables
            Green Beans        Hot Dog Buns            Spanish Rice       Seasoned Cabbage
           Black-Eye Peas      Variety Chips          Seasoned Corn          Pinto Beans
             Bread Item           Iced Tea               Iced Tea            Cream Gravy
              Iced Tea                                                        Cornbread

               Salad Bar        Salad Bar                Salad Bar            Salad Bar

           Green Salad         Green Salad             Green Salad            Green Salad
             Cole Slaw         Potato Salad          Sliced Jalapenos           Cole Slaw
        Shredded Cheese Shredded Cheese             Shredded Cheese        Shredded Cheese
            Bacon Bits          Bacon Bits               Bacon Bits            Bacon Bits
       Celery/Carrot Sticks Celery/Carrot Sticks   Celery/Carrot Sticks   Celery/Carrot Sticks
             Croutons            Croutons                 Croutons              Croutons
        Cucumber Slices        Sweet Relish           Picante Sauce          Pickled Beets
         Sliced Deli-Meat    Sliced Deli-Meat        Sliced Deli-Meat       Sliced Deli-Meat
           Tartar Sauce        Diced Onions            Pickle Slices          Pickle Slices
       000 Island Dressin 1000 Island Dressing     1000 Island Dressing   1000 Island Dressing
         Ranch Dressing      Ranch Dressing          Ranch Dressing         Ranch Dressing
         French Dressing     French Dressing         French Dressing        French Dressing

             Dessert             Dessert                   Dessert             Dessert
        trawberry Shortcak    Banana Pudding              Jello Cake          White Cake



Jun 25, 2008 1:28:08 PM CDT
    26,      4:19 PM                                Denton County                                          p. 56
                                                                                                   p. 191 of 544
                                                    Denton County                     Bid 06-08-1916




                     Tuesday       Wednesday                          Thursday

                    Breakfast        Breakfast                        Breakfast

              Scrambled Eggs      Scrambled Eggs                    Scrambled Eggs
             Turkey Ham Steak          Grits                            Oatmeal
                  Oatmeal          Sausage Patty                     Sausage Link
                Hashbrowns          Hashbrowns                       Hashbrowns
                  Biscuits            Biscuits                          Biscuits
              Margarine/Jelly     Peppered Gravy                    Margarine/Jelly
                 Fresh Fruit      Margarine/Jelly                         Milk
                    Milk                Milk                             Coffee
                   Coffee             Coffee                          Apple Juice
               Orange Juice         Apple Juice

             Lunch & Dinner      Lunch & Dinner                Lunch & Dinner

                Deli-Meat Tray   Chicken Fried Steak                  Beef Stew
               Beef Enchiladas        Meat Loaf                       Ham Steak




Jun 25, 2008 1:28:08 PM CDT
    26,      4:19 PM                                Denton County                               p. 57
                                                                                        p. 192 of 544
                                                    Denton County                   Bid 06-08-1916




                   Chili Gravy     Mashed Potatoes                 Fruit Sauce
                  Pinto Beans        Navy Beans                 Augratin Potatoes
                  Spanish Rice    Macaroni & Cheese               Green Beans
                  Spanish Corn    Seasoned Carrots                Pinto Beans
                      Bread             Bread                         Bread
                    Iced Tea          Iced Tea                      Iced Tea

                   Salad Bar          Salad Bar                     Salad Bar

               Green Salad            Green Salad                Green Salad
             Sliced Jalapenos         Potato Salad                Applesauce
            Shredded Cheese        Shredded Cheese            Shredded Cheese
                 Bacon Bits            Bacon Bits                 Bacon Bits
           Celery/Carrot Sticks   Celery/Carrot Sticks       Celery/Carrot Sticks
                  Croutons              Croutons                   Croutons
              Picante Sauce           Pickled Okra              Pickled Beets
             Sliced Deli-Meat       Sliced Deli-Meat           Sliced Deli-Meat
               Diced Onions           Pickle Slices              Pickle Slices
           1000 Island Dressing   1000 Island Dressing       1000 Island Dressing
             Ranch Dressing         Ranch Dressing             Ranch Dressing
             French Dressing        French Dressing            French Dressing

                 Dessert               Dessert                    Dessert
           Chocolate Cream Pie      Bread Pudding          Chocolate Cherry Cake



Jun 25, 2008 1:28:08 PM CDT
    26,      4:19 PM                                Denton County                             p. 58
                                                                                      p. 193 of 544
                                                       Denton County                                       Bid 06-08-1916




                                                  PUBLIC NOTICE

                        Notice is hereby given that sealed Requests for Proposals addressed to the
                 Purchasing Department of Denton County, Texas, 401 W. Hickory, Suite 324, Denton,
                 Texas 76201, will be received until 2:00 p.m., Monday, July 28, 2008, at which time
                 said proposals will be publicly opened for:

                                            Meal Services, RFP #06-08-1916

                          Bids shall be submitted for lump sum pricing. Payment shall be made from
                 current funds. Envelopes containing proposals must be so marked or they will not be
                 considered.



                         Copies of specifications may be obtained from the Purchasing Department, 401
                 W. Hickory, Suite 324, Denton, Texas or from Denton County’s Internet site at
                 http://purchasing.dentoncounty.com.

                         Minority and small business vendors or contractors are encouraged to bid on any
                 and all Denton County Projects.
                                                  Beth Fleming, C.P.M.
                                                  Director of Purchasing
                                                  Denton County, Texas


                 Publish three times: July 6, 13, and 20th, 2008
                                      Denton Record Chronicle




    26,      4:19 PM
Jun 25, 2008 1:28:08 PM CDT                            Denton County                                                 p. 59
                                                                                                             p. 194 of 544
                                                         Denton County                                            Bid 06-08-1916




                                    Question and Answers for Bid #06-08-1916 - Meal Services


                                                       Overall Bid Questions
                       There are no questions associated with this bid. If you would like to submit a question,
                                      please click on the "Create New Question" button below.




    26,      4:19 PM
Jun 25, 2008 1:28:08 PM CDT                              Denton County                                                      p. 60
                                                                                                                    p. 195 of 544
                       7 - BUDGET




Jun 26, 2008 4:19 PM    Denton County   p. 196 of 544
                                                                                                           7-A


                                                        Denton County
                                                      Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Donna Stewart                    Requested Agenda Date: Jul 1, 2008
                Department:        Budget                           Grouping:              BUDGET



                   Specific Agenda Wording:

                   Approval of Budget Amendment Request #101550 for Overtime-Cash Option for Jail Health in the
                   amount of $1,650; and any appropriate action.




                                             APPROVAL FLOW
                                                        7 - A - BA# 101550




Jun 26, 2008 4:19 PM                                       Denton County                                          p. 197 of 544
                                                                                                               7-A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Budget Amendment Request #101550 for Overtime-Cash Option for Jail Health in the
              amount of $1,650; and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                p. 198 of 544
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Jun 26, 2008 4:19 PM   Denton County   p. 203 of 544
                                                                                                            7-B


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Donna Stewart                    Requested Agenda Date: Jul 1, 2008
                Department:        Budget                           Grouping:              BUDGET



                   Specific Agenda Wording:

                   Approval of Budget Amendment Request #101570 for Operating Supplies including the transfer of $4,529
                   from Non-Departmental Unappropriated Regular Contingency for Constable, Precinct #3 in the amount of
                   $6,439; and any appropriate action.




                                             APPROVAL FLOW
                                                         7 - B - BA# 101570




Jun 26, 2008 4:19 PM                                       Denton County                                              p. 204 of 544
                                                                                                               7-B


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Budget Amendment Request #101570 for Operating Supplies including the transfer of
              $4,529 from Non-Departmental Unappropriated Regular Contingency for Constable, Precinct #3 in the
              amount of $6,439; and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




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                                                                                                         7-C


                                                        Denton County
                                                      Commissioners Court
                                 Request For Agenda Placement
                Submitted By:     Donna Stewart                    Requested Agenda Date: Jul 1, 2008
                Department:       Budget                           Grouping:              BUDGET



                   Specific Agenda Wording:

                   Approval of Budget Amendment Request #101580 for Operating Equipment and Shop Supplies including
                   the transfer of funds from Non-Departmental Unappropriated Regular Contingency for Vehicle
                   Maintenance in the amount of $10,328; and any appropriate action.




                                            APPROVAL FLOW
                                                        7 - C - BA# 101580




Jun 26, 2008 4:19 PM                                      Denton County                                               p. 223 of 544
                                                                                                               7-C


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Budget Amendment Request #101580 for Operating Equipment and Shop Supplies
              including the transfer of funds from Non-Departmental Unappropriated Regular Contingency for
              Vehicle Maintenance in the amount of $10,328; and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                p. 224 of 544
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                                                                                                              7-D


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Donna Stewart                     Requested Agenda Date: Jul 1, 2008
                Department:        Budget                            Grouping:              BUDGET



                   Specific Agenda Wording:

                   Approval of Budget Amendment Request #101590 for Salary, Assistants/Benefits for Justice Information
                   Systems in the amount of $7,776; and any appropriate action.




                                              APPROVAL FLOW
                                                         7 - D - BA# 101590




Jun 26, 2008 4:19 PM                                        Denton County                                                 p. 238 of 544
                                                                                                               7-D


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of Budget Amendment Request #101590 for Salary, Assistants/Benefits for Justice
              Information Systems in the amount of $7,776; and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                p. 239 of 544
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Jun 26, 2008 4:19 PM   Denton County   p. 249 of 544
                       8 - HUMAN RESOURCES




Jun 26, 2008 4:19 PM         Denton County   p. 250 of 544
                                                                                                               8-A


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Amy Phillips             Requested Agenda Date:         Jul 1, 2008
                Department:         Human Resources          Grouping:                      HUMAN RESOURCES



                   Specific Agenda Wording:

                   Approval of temporary slot requested by the Information Services Department for fifteen days and any
                   appropriate action.




                                              APPROVAL FLOW
                       8 - A - Create a Temporary Slot in the Information Services Department




Jun 26, 2008 4:19 PM                                        Denton County                                                 p. 251 of 544
                                                                                                               8-A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of temporary slot requested by the Information Services Department for fifteen days and any
              appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes    ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes    ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain   ____
                                                    No    ____                                                  No    ____
                                                Absent    ____                                              Absent    ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                p. 252 of 544
                                                                                            8-A




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 24, 2008
                TO:                 Commissioners Court
                FROM:               Amy Phillips
                SUBJECT:            Create a Temporary Slot in the Information Services Department


              REQUESTED ACTION/RECOMMENDATION

              Approval of temporary slot requested by the Information Services Department for
              fifteen days and any appropriate action.


              BACKGROUND

              Director of Information Services, Kevin Carr is requesting that a temporary slot be
              created in order to allow for proper training of the applicant selected to replace the
              retiring Justice Information Systems Manager. The current Justice Information
              Systems Manager has managed a very critical system with little or no assistance.

              It is important that his replacement be adequately trained to assume this level of
              responsibility and there is no one better prepared to conduct the training than the
              incumbent.


              OPERATIONS AND MAINTENANCE

              Approval will allow for fifteen days of training for the new Justice Information Systems
              Manager.


              LEGAL INFORMATION

              Commissioners Court has discretion to approve temporary slots.


              FINANCIAL IMPACT

              The budget impact statement is attached.


              PROJECT SCHEDULE

              Employee would be hired effective 07-14-08.


Jun 26, 2008 4:19 PM                               Denton County                                     p. 253 of 544
              PRECEDING COURT ACTION

              Temporary slots have been approved in several departments with similar justification
              by Commissioners Court on an as-needed basis.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 254 of 544
                                                                                                                                                               Prepared by:         Budget Office (mkj)
                                                                                                                                                                   Date Prepared:        June 20, 2008



                                                                                   Denton County, Texas
                                                                              Budget Impact Statement


                                                                      Justice Information Systems
                                                      Tempory Position - Justice Information Systems Manager
                                                         Impact of Hiring Temporary Position for Training

                                                                                           01.20.75

                                                                                Effective July 14, 2008

                                                                                                                               FY 2007 - 2008
                                                                                               ADOPTED                  ESTIMATED               ESTIMATED                     BUDGET
                                                                                                BUDGET                   EXPENSE                 EXPENSE *                     IMPACT
                                                                                                                       10/1/07-08/01/08       07/14/08-09/30/08

                                                                                          Current Pos. 001-JI       Current Pos. 001-JI       Temp Pos.003-JI                  Savings/
                                                                                           Grade 25 Step 10          Grade 25 Step 10         Grade 25 Step 5                  (Deficit)
                                     DESCRIPTION                                                                         $67,700                 $55,644




     Salary - Justice Info Systems Mgr                                                                $67,700                  $56,604               $10,264                             $832
     Vacation Pay - Justice Info Systems Mgr - 160 Hrs                                                    $0                    $5,200                    $0                          ($5,200)
     Longevity Pay                                                                                    $1,620                    $1,590                    $0                              $30
     Employee Allowance                                                                                 $600                      $550                    $0                              $50
                                   Salaries Subtotal:                                                $69,320                   $63,394               $10,264                          ($4,338)
     FICA                                                                                             $5,303                    $4,850                 $785                              ($332)
     Retirement                                                                                       $6,268                    $5,733                 $928                              ($392)
     Workers Comp. (Clerical)                                                                           $175                      $160                   $26                              ($11)
     T.E.C. - Unemployment                                                                              $153                       $42                   $23                               $88
     Health Insurance                                                                                 $8,830                    $8,094                $1,472                             ($736)
                                   Benefits Subtotal:                                                $20,729                   $18,879                $3,233                          ($1,383)
     Total Salaries/Benefits                                                                         $90,049                   $82,273               $13,497                          ($5,720)




      * Includes expense for the the temporary position to be filled 15 working days before the termination of current employee for training purposes, and for 160 vacation hours to be
     paid upon termination.




          Justice Information Systems - Temporary Employee.xls                                                                                                                      6/20/2008



Jun 26, 2008 4:19 PM                                                                    Denton County                                                                                            p. 255 of 544
                       13 - OTHER DEPARTMENTS




Jun 26, 2008 4:19 PM          Denton County     p. 256 of 544
                                                                                                     13 - A


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Mandy Smithers        Requested Agenda Date:        Jul 1, 2008
                Department:        District Attorney     Grouping:                     OTHER DEPARTMENTS



                   Specific Agenda Wording:

                   Approve Application for 2008-09 Byrne Justice Assistance Grant (JAG) Funding




                                             APPROVAL FLOW
                            13 - A - 2008-09 Byrne Justice Assistance Grant (JAG) Funding




Jun 26, 2008 4:19 PM                                       Denton County                                      p. 257 of 544
                                                                                                              13 - A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approve Application for 2008-09 Byrne Justice Assistance Grant (JAG) Funding

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 258 of 544
                                                                                           13 - A




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 24, 2008
                TO:                 Commissioners Court
                FROM:               Mandy Smithers
                SUBJECT:            2008-09 Byrne Justice Assistance Grant (JAG) Funding


              REQUESTED ACTION/RECOMMENDATION

              Approve Application for 2008-09 Byrne Justice Assistance Grant (JAG) Funding


              BACKGROUND

              Every year the U.S. Department of Justice provides the opportunity for local
              governmental entities to apply for grant funding. The Bryne Justice Assistance Grant
              Program has been operating for several years. The Sheriff's Office has coordinated
              the application on behalf of themselves, the District Attorney's Office, and the City of
              Denton.

              This year, the combined application amount is $13,516, and will be split between the
              agencies. All funds are used for training and equipment for law enforcement and court
              programs.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              The Commissioners Court has the authority to enter into, enforce, or modify grant
              applications and acceptance.


              FINANCIAL IMPACT

              The grant is a positive financial impact for Denton County in that it provides funding
              for additional equipment for our law enforcement officers.


              PROJECT SCHEDULE

              All applications must be submitted by July 8, 2008.

Jun 26, 2008 4:19 PM                               Denton County                                    p. 259 of 544
              Previous to this year, the grant application required a 30 day governing body
              notification as well as a public hearing prior to submitting the grant funding
              application. This year, the USDOJ - Bureau of Justice Assistance has requested that
              basic application be processed immediately and prior to the deadline. They will begin
              their review of applications, and if approved, will hold the funding until the governing
              body has satisfied all requirements for the application process.

              The Sheriff's Office, as the coordinator of the grant application process, will begin the
              30 day notice process on the day the Commissioners Court approves the application.
              Thereafter, they will return to Commissioners Court for a public hearing and final
              approval as is required by the grant conditions to complete the application process. In
              addition to the public hearing, a Memorandum of Understanding with the City of
              Denton will be presented for final approval.

              When the grant funding is approved, the Sheriff's Office will again coordinate an
              agenda placement to accept grant funding.


              PRECEDING COURT ACTION

              The Commissioners Court approved the previous grant application in June, 2007.




Jun 26, 2008 4:19 PM                              Denton County                                    p. 260 of 544
             U.S. Department of Justice
             Office of Justice Programs
             Bureau of Justice Assistance




             The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance is
             pleased to announce that it is seeking applications for funding under the Edward Byrne
             Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department’s
             mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence.




                               Edward Byrne Memorial
                       Justice Assistance Grant (JAG) Program
                              FY 2008 Local Solicitation

                                                         Eligibility
               Applicants are limited to units of local government on the FY 2008 Units of Local Government
               List for JAG funds. To view this list, go to www.ojp.usdoj.gov/BJA/grant/08jagallocations.html.
                                                    (See “Eligibility,” page 1)


                                                          Deadline
                                    All applications are due by 8:00 p.m. e.t. on July 8, 2008.
                                              (See “Deadline: Applications,” page1)


                                                 Contact Information
             For assistance with the requirements of this solicitation, contact: Eileen Garry, Deputy Director
             for Programs, at 202–307–6226 or eileen.garry@usdoj.gov.

             This application must be submitted through OJP’s Grants Management System (GMS). For
             technical assistance with submitting the application, call the Grants Management System
             Support Hotline at 1–888–549–9901.

                                                  Release date: June 4, 2008




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                                                 CONTENTS
             Overview of the Edward Byrne Memorial Justice Assistance Grant Program   1

             Deadline: Applications                                                   1

             Eligibility                                                              1

             JAG Program-Specific Information                                         1

             Attorney General Priorities                                              2

             Match Requirement                                                        4

             Performance Measures                                                     4

             How To Apply                                                             4

             What An Application Must Include:                                        6

                  Standard Form 424
                  Program Narrative
                  Budget and Budget Narrative
                  Other Attachments

             Additional Requirements                                                  7




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                                 Edward Byrne Memorial
                            Justice Assistance Grant Program
                                      CDFA #16.738
             Overview of the Edward Byrne Memorial Justice Assistance Grant
             Program
             The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is
             the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds
             support all components of the criminal justice system, from multijurisdictional drug and gang
             task forces to crime prevention and domestic violence programs, courts, corrections, treatment,
             and justice information sharing initiatives.

             Deadline: Applications
             The due date for applying for funding under this announcement is 8:00 p.m. e.t. on July 8, 2008.

             Eligibility
             Units of local government appearing on the FY 2008 Units of Local Government List established
             by the Bureau of Justice Statistics (BJS) are eligible to apply for JAG funds. For JAG program
             purposes, a unit of local government is a town, township, village, parish, city, county, or other
             general purpose political subdivision of a state; or a federally recognized Indian tribe or Alaskan
             Native organization that performs law enforcement functions as determined by the Secretary of
             the Interior. In Louisiana, a unit of local government means a district attorney or a parish sheriff.
             For a listing of eligible units of local government, go to
             www.ojp.usdoj.gov/BJA/grant/08jagallocations.html.

             JAG Program-Specific Information
             All awards are subject to the availability of appropriated funds and any modifications or
             additional requirements that may be imposed by law.

             Established to streamline justice funding and grant administration, the JAG Program allows
             states, tribes, and local governments to support a broad range of activities to prevent and
             control crime based on their own local needs and conditions. JAG blends the previous Byrne
             Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with
             the flexibility to prioritize and place justice funds where they are needed most.

             Formula
             The JAG formula includes a state allocation consisting of a minimum base allocation with the
             remaining amount determined on population and Part 1 violent crime statistics, and a direct
             allocation to units of local government. Once the state allocation is calculated, 60 percent of the
             funding is awarded to the state and 40 percent to eligible units of local government. State
             allocations also have a required variable pass through to units of local government, calculated
             by BJS from each state’s crime expenditures.



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             Purpose Areas
             JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
             equipment, supplies, contractual support, and information systems for criminal justice including
             for any one or more of the following program areas:
             • Law enforcement programs.
             • Prosecution and court programs.
             • Prevention and education programs.
             • Corrections and community corrections programs.
             • Drug treatment and enforcement programs.
             • Planning, evaluation, and technology improvement programs.
             • Crime victim and witness programs (other than compensation).

                  Any law enforcement or justice initiative previously eligible for funding under Byrne or
                  LLEBG is eligible for JAG funding.

             Responsibilities
             The chief executive officer of an eligible unit of local government or a local agency designated
             by the chief executive officer must apply for JAG funds. A unit of local government receiving a
             JAG award will be responsible for the administration of the funds including distributing the funds;
             monitoring the award; submitting reports including performance measure and program
             assessment data; and providing ongoing assistance to any subrecipients of the funds.

             Administrative Funds
             A unit of local government may use up to 10 percent of the award for costs associated with
             administering JAG funds.

             Disparate Certification
             A disparate allocation occurs when a constituent unit of local government is scheduled to
             receive one and one-half times more (four times more for multiple units of local government)
             than another constituent unit(s), while the other unit of local government bears more than 50
             percent of the costs of prosecution or incarceration that arise for Part 1 violent crimes reported
             by the geographically constituent unit(s). JAG disparates are certified by the Director of the
             Bureau of Justice Assistance (BJA), based in part on input from the state’s Attorney General.
             For a listing of disparate jurisdictions, go to www.ojp.usdoj.gov/BJA/grant/08jagallocations.html.

                  Jurisdictions certified as disparate must submit a joint application for the aggregate of
                  funds allocated to them, specifying the amount of the funds that are to be distributed to each
                  of the units of local government and the purposes for which the funds will be used. The units
                  of local government involved may establish a joint advisory board to carry out the joint
                  application process. When beginning the JAG application process, a Memorandum of
                  Understanding (MOU) must be completed, signed, and either scanned and uploaded as an
                  attachment in OJP Grants Management System (GMS), or faxed to OJP, indicating who will
                  serve as the applicant/fiscal agent for the joint funds. MOUs must be faxed to 202-354-4147,
                  with the GMS-generated application number printed on each page. For a sample MOU, go
                  to www.ojp.usdoj.gov/BJA/grant/jag08/08JAGMOU.pdf.

             Governing Body Review
             The eligible unit of local government applying for a JAG award must make the grant application
             available for review to the governing body of the unit of local government or an organization
             designated by that governing body not fewer than 30 days before the application is submitted to
             BJA.


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             Public Comment
             Prior to application submission, the applicant must provide BJA with a statement that the
             application was made public and an opportunity to comment was provided to citizens and
             neighborhood or community organizations to the extent applicable law or established procedure
             makes such an opportunity available.

             Supplanting
             Federal funds must be used to supplement existing funds for program activities and cannot
             replace, or supplant, nonfederal funds that have been appropriated for the same purpose.

             Award Amount
             Of the 40 percent allocated for direct awards from BJA to units of local government, funds will
             be allocated based on the same ratio to such share as the average annual number of Part 1
             violent crimes reported by the unit to the Federal Bureau of Investigation (FBI) for the 3 most
             recent calendar years for which data is available, to the number of Part 1 violent crimes reported
             by all units of local government in the state to the FBI for such years.

                  For FYs 2005–2008, BJA will allocate the local amount to units of local government in the
                  same way the LLEBG amount was allocated among reporting and non-reporting units of
                  local government.
                  If the allocation to a unit of local government is less than $10,000, the direct JAG award to
                  the state will be increased by the total amount of such allocations to be distributed among
                  state police departments that provide criminal justice services to units of local government
                  and/or to any units of local government whose allocation is less than $10,000.

             Length of Awards
             Awards are made in the first fiscal year of the appropriation and may be expended during the
             following 3 years, for a total of 4 years. Extensions may be made at the discretion of the BJA
             Director and must be requested via GMS no less than 30 days prior to the grant end date.

             Trust Fund
             The unit of local government must establish a trust fund in which to deposit JAG funds. The trust
             fund may or may not be an interest bearing account.

             Prohibited Uses
             JAG funds cannot be used directly or indirectly for security enhancements or equipment to
             nongovernmental entities not engaged in criminal justice or public safety. Based on
             extraordinary and exigent circumstances making the use of funds essential, BJA may certify a
             request to use funds for:

             •    Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding
                  police helicopters).
             •    Luxury items.
             •    Real estate.
             •    Construction projects (other than penal or correctional institutions).




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             Match Requirement
             While match is not required with the JAG Program, match is an effective strategy for states and
             local units of government to expand justice funds and build buy-in for local criminal justice
             initiatives.

             Performance Measures
             To assist in fulfilling the Department’s responsibilities under the Government Performance and
             Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
             provide data that measures the results of their work. Performance measures for this solicitation
             can be found on the BJA JAG web page: www.ojp.usdoj.gov/BJA/grant/JAGPerfMeasures.pdf.

             How To Apply
             CFDA Number: The Catalog of Federal Domestic Assistance (CFDA) number for this
             solicitation is 16.738, titled “Edward Byrne Memorial Justice Assistance Grant Program.”

             A DUNS number is required: The Office of Management and Budget requires that all
             businesses and nonprofit applicants for federal funds include a DUNS (Data Universal Numeric
             System) number in their application for a new award or renewal of an award. Applications
             without a DUNS number are incomplete. A DUNS number is a unique nine-digit sequence
             recognized as the universal standard for identifying and keeping track of entities receiving
             federal funds. The identifier is used for tracking purposes and to validate address and point of
             contact information. The DUNS number will be used throughout the grant life cycle. Obtaining a
             DUNS number is a free, simple, one-time activity. Obtain one by calling 1–866–705–5711 or by
             applying online at www.dunandbradstreet.com. Individuals are exempt from this requirement.

             Grants Management System (GMS) Instructions: To access the system, go to
             https://grants.ojp.usdoj.gov. Applications submitted via GMS must be in one of the following
             formats: Microsoft Word (.doc), PDF file (.pdf), or text (.txt). If you experience difficulties at any
             point in this process, call the GMS Help Desk at 1–888–549–9901 between 7:30 a.m. and 9:00
             p.m. e.t. New GMS users must create a new account before submitting an application.

             Note: GMS does not accept executable file types as application attachments. These
             disallowed file types include, but are not limited to, the following extensions: ".com," ".bat,"
             ".exe," ".vbs,” “.cfg," ”.dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip."

             Step 1: Signing On
             • If you already have a GMS user ID, proceed to GMS sign in. Even if your organization
                already has a user ID, you will not be registered for the solicitation until you have signed
                onto GMS and entered the appropriate solicitation. To do so, please proceed to step 2.
             • If you do not have a GMS user ID, select “New User? Register Here.” After you have
                completed all of the required information, click “Create Account” at the bottom of the page
                and note your user ID and password, which are case sensitive.
             • All JAG applicants must include a DUNS number in their application. See note above about
                obtaining a DUNS number.




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             Step 2: Selecting/Registering for the Program
             • After you have logged onto the system using your user ID and password, click on “Funding
                Opportunities.”
             • Select “Bureau of Justice Assistance” from the drop-down list, and click “Search.” This will
                narrow the list of solicitations within the Office of Justice Programs to those in BJA.
             • From the list of BJA grants, find “FY 2008 Local Justice Assistance Grant Program,” and
                click “Apply Online.”
             • Confirm that your organization is eligible to apply for this program by reading the text on the
                screen. If eligible, proceed by clicking “Continue.”

             Step 3: Completing the Overview Information
             • Select the type of application you are submitting by choosing “Application Non-Construction”
                in the “Type of Submission” section.
             • Select “New” in the drop-down box for “Type of Application.”
             • If your state has a review and comment process under Executive Order 12372
                (http://policy.fws.gov/library/rgeo12372.pdf), then select either “Yes” and enter the date you
                made this application available under that review or “N/A” because this program has not
                been selected by your state for such a review. If your state does not have such a process,
                then select “No. Program Not Covered by E.O. 12372.”
             • Click “Save and Continue.”

             Step 4: Completing the Applicant Information
             • Answer “Yes” or “No” to the question about whether your organization is delinquent on any
                federal debt.
             • The rest of this page will prepopulate based on the information you submitted during the
                registration process. Check this information for accuracy and relevance to your organization,
                and make any needed changes.
             • Click “Save and Continue.”

             Step 5: Completing the Project Information
             • Provide a title that is descriptive of your project.
             • List the geographic areas to be affected by the project.
             • Enter a start date for the project of October 1, 2007 and an end date that is not more than
                48 months later.
             • Select all of the Congressional districts that are affected by this application. To select
                multiple districts, hold down the CTRL key while making your selections.
             • Enter your jurisdiction’s allocation in the federal line under the “Estimated Funding” section.
                For a listing of state allocations, go to www.ojp.usdoj.gov/BJA/grant/08jagallocations.html.
             • Click “Save and Continue.”

             Step 6: Uploading the Attachments
             • You will be asked to upload three attachments to the online application system. (See the
                Attachments section for detailed instructions.)

                  1. Program Narrative (Attachment 1).
                  2. Budget Narrative (Attachment 2).
                  3. Review Narrative (Attachment 3).

                  Click “Attach” to upload these documents. A new window will open. To continue, click
                  “Browse” and find the file on your computer or the network drive from which you wish to


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Jun 26, 2008 4:19 PM                                     Denton County                                           p. 267 of 544
                  upload, then click on “Upload Your Document.” A window that says “File Upload Successful”
                  should appear. Next to the upload list, the notation should change to “Attachment OK.”
                  Repeat these steps for all three uploads.
             •    If you encounter any difficulties uploading your file, click on “Tips for Successful Upload.”
                  This document will explain the usual problems with uploading files and will help you through
                  them.
             •    Click “Save and Continue.”

                  Depending on the size of the attachment and/or your computer’s Internet connection, the
                  uploading process can take several hours. The system will shut down promptly at the
                  deadline. Incomplete applications will not be accepted and no exceptions will be granted.

             Step 7: Completing the Assurances and Certifications
             • You will need to accept both the assurances document and the certifications document. To
                do this, click on “Assurances” and “Certifications Regarding Lobbying; Debarment,
                Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements.”
             • Read both documents. At the bottom of each one, click the “Accept” button.
             • After you have accepted both documents, enter the correct personal information for the
                person submitting the application.
             • Click the box next to the text at the bottom of the page to certify that the person submitting
                the application is authorized to accept these assurances and certifications.
             • Click “Save and Continue.”

             Step 8: Reviewing the SF-424
             • By answering the questions contained in GMS, you have completed the Standard Form 424
                (SF-424) and other forms required to apply for grant funding. Take a moment to review the
                SF-424 to ensure that it is accurate.
             • If you need to make changes to any portion of the application, simply click on that section
                along the left side of the screen. Be sure to click “Save and Continue” after making any
                changes.
             • When you are sure that the information is accurate, click “Continue.”

             Step 9: Submitting the Application

             •    A list of application components will appear on the screen. It should say “Complete” before
                  each component. If it says “Incomplete” then click on the word and it will take you back to
                  the section that needs to be completed. An explanation of what is missing will be at the top
                  of that screen.

             What an Application Must Include
             Standard Form 424

             Program Narrative (Attachment 1)
             Applicants must submit a program narrative that generally describes the proposed program
             activities for the 4-year grant period. The narrative must outline the type of programs to be
             funded by the JAG award and provide a brief analysis of the need for the programs. Narratives
             must also identify anticipated coordination efforts involving JAG and related justice funds.
             Certified disparate jurisdictions submitting a joint application must specify the amount of the
             funds that are to be distributed to each of the units of local government and the purposes for
             which the funds will be used.

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             Budget and Budget Narrative (Attachment 2)
             Applicants must submit a budget narrative outlining how JAG funds, including administrative
             funds if applicable, will be used to support and implement the program.

             Review Narrative (Attachment 3)
             Applicants must submit information documenting that their JAG application was available for
             review to the governing body of the unit of local government not less than 30 days before being
             submitted to BJA. The attachment must specify that an opportunity to comment was provided to
             citizens and neighborhood or community organizations to the extent applicable law or
             established procedure makes such opportunity available.

             Additional Requirements
              •    Civil Rights compliance.

              •    Confidentiality and Human Subjects Protections regulations.

              •    Anti-Lobbying Act.

              •    Financial and Government Audit requirements.

              •    National Environmental Policy Act (NEPA) compliance.

              •    DOJ Information Technology Standards.

              •    Single Point of Contact Review.

              •    Non-Supplanting of State or Local Funds.

              •    Criminal Penalty for False Statements.

              •    Compliance with Office of the Comptroller Financial Guide.

              •    Suspension or Termination of Funding.

             We strongly encourage you to review the information pertaining to these additional requirements
             prior to submitting your application. Additional information for each can be found at
             www.ojp.usdoj.gov/funding/other_requirements.htm.




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      BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation                                   Page 1 of 1



                             BJA FY 08 Edward Byrne Memorial Justice Assistance •
                                Gra nt Program: LocaI Sol i cilat; 0 n 2oo8-F5308-TX                 -DJ:~lZ1
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      Application Handbook                                                  Overview

                               This handbook allows you to complete the application process for applying
                               to the BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program:
             Applicant
        Local Solicitation. At the end of the application process you will have the
           Information         opportunity to view and print the SF-424 form.


       Project Information
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                                                                        0    Application                 a Preapplication
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    GMS Home

    Log Off




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         BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation                                      Page 1 of 2


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                                         "                               Applicant Information

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                                      *Employer Identification Number
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                                     *Vendor State

                                     *Vendor ZIP
                                                                                ITexas

                                                                               176205     I - 16325    I       Need help for ZIP+4?

                                           Please provide contact information for matters involving this application
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Jun 26, 2008 4:19 PM                                                Denton County                                                             p. 271 of 544
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                               *Contact City                       IDenton                     I
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                              *Contact State:                      ITexas
                              *Contact Zip Code:                   176205     I-1 6397    I         Need help for ZIP+4?

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                              Contact Fax Number:                  01                II        I
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        BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation                       Page 1 of 1



                               BJA FY 08 Edward Byrne Memorial Justice Assistance

                                  Grant Program: Local Solicitation 2008-F5308-TX-DJ



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        Application Handbook                                         Project Information

                Overview          *Descriptive Title of Applicant's Project



                                                                                                                          i
                                  2006 JAG grant
               w-pJicant                                                                                                   i~.·.

              Information         1
         Project Information
                                  *Areas Affected by Project
                                  Denton Police Department', patrol division, Denton County
                                  Sheriff's Office patrol and transport divisions, and Denton
                                                                                                                         ]II
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                                                                        Congressional   District   01, TX

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                                                                        Congressional   District   02, TX

                                                                        Congressional   District   03, TX

      Hel p/Freq uently                                                 ConQressional   District   04, TX

      Asked Questions
                                 * Estimated Funding
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                                 Federal                               $ [13516          1.00
      Log Off                    Applicant                             $1 0             1.00
                                 State                                 $[0              1.00
                                 Local                                 $1 0             [.00
                                 Other                                $1 0              r   .00
                                 Program Income                       $1 0              1.00
                                TOTAL                                 $113516           1.00




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        BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation                              Page 1 of 1



                               BJA FY 08 Edward Byrne Memorial Justice Assistance

                                  Grant Program: Local Solicitation 2008-F5308-TX-DJ



                 Application                        Correspondence	                           I_S_w_it_c_h_to_,'_'    •


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                                        "                  Budget and Program Attachments

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                                                                                                                     -
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                                                                                                                     -
                                      2008 Byrne Comoetitive Grant - Budget & Narrative.doc
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                                   2008 Byrne Comoetitive Grant Program Narrative.doc
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           Review SF 424          _

        Submit Application        Your files have been successfully attached, but the application has not been
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      Tips for successful
      upload

      GMS Home

      Log Off




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     httns' 4:19 PM                                                                                                  6/19/2008    p. 274 of 544
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        Application Handb ook      APPLICATION FOR    2. DATE SUBMITTED                         Applicant Identifier
                                   FEDERAL ASSISTANCE
                Overview           1. TYPE OF SUBMISSION           3. DATE RECEIVED BY         State Application Identifier
                                                                   STATE
              6pplicarlt          Application Non-Construction
             Information                                           4. DATE RECEIVED BY         Federal Identifier
                                                                   FEDERAL AGENCY

         Project Informati on

                                  5.APPLICANT INFORMATION

             Budget and

              Program
            Legal Name
                                                      Organizational Unit
            Attachments

                                  Denton County Sheriff's Office                                   Law Enforcement
          Assurances and
        Address                                                           Name and telephone
           Certifications
                                                                         number of the person to
                                                                                                   be contacted on matters
                                 127 N. Woodrow Ln.
                                                                                                   involving this application
                                 Denton, Texas
           Review SF 424
        76205-6325
                                                                                                   Horn, Mary
        Submit Applicatio n
                                                                       (940) 349-2820
                                 6. EMPLOYER IDENTIFICATION NUMBER (EIN)                           7. TYPE OF APPLICANT


      Hel p/Freq uently          75-6000920                                                        County
      Asked Ouestions            8. TYPE OF APPLICATION                                         9. NAME OF FEDERAL
                                                                                                AGENCY

      GMS Home                   New
                                                                                               Bureau of Justice Assistance
                                 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE                    11. DESCRIPTIVE TITLE OF
      Log Off                                                                                  APPLICANT'S PROJECT

                                 NUMBER:      16.738
                                                                                               2008 JAG grant
                                 CFDA         EDWARD BYRNE MEMORIAL JUSTICE
                                 TITLE:       ASSISTANCE GRANT PROGRAM

                                12. AREAS AFFECTED BY PROJECT

                                Denton Police Department's patrol division, Denton County Sheriff's Office patrol and
                                transport divisions, and Denton County District Attorney's Office bailiff division.

                                13. PROPOSED PROJECT                                           14. CONGRESSIONAL
                                                                                               DISTRICTS OF
                                Start Date:            October 01, 2008
                                 End Date:             September 30, 2009
                                                                                               a. Applicant
                                                                                               b. Project             TX26

                                15. ESTIMATED FUNDING                                         16. IS APPLICATION
                                                                                              SUBJECT TO REVIEW BY
                                Federal                               $13,516
                                                                                              STATE EXECUTIVE ORDER
                                                                                              12372 PROCESS?
                                Applicant                            $0




Jun 26,https://grants.ojp.usdoj.gov/gmsextemal/applicationReview.do
        2008 4:19 PM                                    Denton County                                                6/1612008   p. 275 of 544
       BJA FY 08 Edward Byrne Memorial JustIce AssIstance Grant Program: Local SolIcItatIOn        ~age 1-   ot 1­


                                State                             $0             Program has not been
                                Local                                            selected by state for review
                                                                 $0

                                Other                            $0

                                Program Income                   $0             17. IS THE APPLICANT
                                                                                DELINQUENT ON ANY
                                                                                FEDERAL DEBT?
                                TOTAL                            $13,516
                                                                                N
                                lB. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
                               PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
                               AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
                               COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.




                              -





     https://grants.ojp.usdoj.gov/gmsextemal/applicationReview.do
Jun 26, 2008 4:19 PM                                   Denton County                             6/16/2008      p. 276 of 544
         BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation                             Page 1 of2



                                BJA FY 08 Edward Byrne Memorial Justice Assistance
                                   Grant Program: Local Solicitation 2008-F5308-TX-DJ,t.... ~,) ..
                                                                                                                  0
                 Application                           Correspondence	                            ISwitch to ."
                                                                                                       ------'
                                                                                                                      •

                                       "	
                                                                                                  _ .




         Application Handbook                                      Assurances and Certifications

                 Overview          To the best of my knowledge and belief, all data in this
                                   applicationjpreapplication is true and correct, the document has been duly
               812R lica nt
       authorized by the governing body of the applicant and the applicant will
              Information
         comply with the attached assurances if the assistance is awarded.

          Project Information
 Your typed name, in lieu of your signature represents your legal binding
                               acceptance of the terms of this application and your statement of the
              Budget and
      veracity of the representations made in this application. The document has
               Program
        been duly authorized by the governing body of the applicant and the
             Attachments
      applicant will comply with the following:

           Assurances and
           1.	 Assurances
            Certifications
          2.	 Certifications Regarding Lobbying; Debarment Suspension and Other
                                         Responsibility Matters; and Drug-Free Workplace reqUirements.
            Review SF 424

                                  If you are an applicant for any Violence Against Women grants, this
         Submit Application
      includes the Certification of Compliance with the Statutory Eligibility
                                  Requirements of the Violence Against Women Act.


       Help/Frequently
       Asked Questions
                                   *Prefix:              IMrs.                   II
                                   PrefiX (Other):
                                                         I                                I
       GMS Home
                                   *First Name:          IKristi                          I
       Log Off                    Middle Initial:
                                                        0
                                  *Last Name:           INathan                           r

                                   SuffiX               ISuffix: •
                                   Suffix (Other):
                                                        I                             r


                                  *Title:               IProfessional Standardsl
                                  * Address Li ne 1:    1127 N. Woodrow Ln.                   I
                                   Address Li ne 2:
                                                        I                                     [

                                  *City:                IDenton                       I

                                  County:
                                                        I                             I
                                  *State:               ITexas                                    [I
                                  *Zip Code:            176205     r   -1 6325    I

Jun 26,httm:-//onmt~
        2008 4:19 PM   oin m:no; oov/P1nsextemal/annlicationAssurance.no	
                                                          Denton County                                           n/1912()()R    p. 277 of 544
      BJA FY 08 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation          Page 2 of 2



                               *Phone:         1940   I-§D -/1650 I           Ext    I        I
                                Fax;
                                               I      I-O-j               r

                               *E-mail:        Ikristi. nathan@dentoncd

                                  El I have examined the information provided here regarding the
                                 signing authority and certify it is accurate. I am the signing authority,
                                 or have been delegated or designated formally as the signing authority
                                 by the appropriate authority of official, to provide the information
                                 requested throughout this application system on behalf of this
                                jurisdiction. Information regarding the signing authority, or the
                                delegation of such authority, has been placed in a file and is available
                                on-site for immediate review.




     httPs://grants.ojp.usdoj.gov/gmsexternal/applicationAssurance.do
Jun 26, 2008 4:19 PM                                    Denton County                             6/19/2008   p. 278 of 544
                                                                      OMB APPROVAL NUMBER 1121-0140

                                                                                            EXPIRES 06/30/2009

                                                     STANDARD ASSURANCES

                  NOTE: You must click on the "Accept" button at the bottom of the page before closing this
                  window

                 The Applicant hereby assures and certifies compliance with all applicable Federal statutes,
                 regulations, policies, guidelines, and requirements, including OMS Circulars A-21 , A-87, A-102,
                 A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 28
                 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The
                 applicant also specifically assures and certifies that:

                 1 It has the legal authority to apply for federal assistance and the institutional, managerial, and
                 financial capability (including funds sufficient to pay any required non-federal share of project
                 cost) to ensure proper planning, management, and completion of the project described in this
                 application.

                 2. It will establish safeguards to prohibit employees from using their positions for a purpose that

                 constitutes or presents the appearance of personal or organizational conflict of interest, or

                 personal gain.


                3. It will give the awarding agency or the General Accounting Office, through any authorized

                representative, access to and the right to examine all paper or electronic records related to the

                financial assistance.


                4. It will comply with all lawful requirements imposed by the awarding agency, specifically
                including any applicable regulations, such as 28 C.F.R. pts. 18,22,23,30,35,38,42,61, and 63.

                5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the

                National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and

                protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16

                U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).

               6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
               statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime
               Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §
               10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b));
               the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7
               94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education
               Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of
               1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based
               and community organizations).

               7. If a governmental entity:

                   a.	 it will comply with the requirements of the Uniform Relocation Assistance and Real
                       Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment
                       of persons displaced as a result of federal and federally-assisted programs; and




Jun 26, 2008 4:19 PM                                           Denton County                                            p. 279 of 544
                       b.	 it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit
                          certain political activities of State or local government employees whose principal
                          employment is in connection with an activity financed in whole or in part by federal
                          assistance.




                                                              •





Jun 26, 2008 4:19 PM                                          Denton County                                      p. 280 of 544
                 NOTE: You must click on the "Accept" button at the bottom of the page before closing this
                 window

                 U.S. DEPARTMENT OF JUSTICE

                 OFFICE OF JUSTICE PROGRAMS

                 OFFICE OF THE CHIEF FINANCIAL OFFICER


                 CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER

                 RESPONSIBILITY MATTERS; AND DRUG·FREE WORKPLACE REQUIREMENTS


                 Applicants should refer to the regulations cited below to determine the certification to which they
                 are required to attest. Applicants should also review the instructions for certification included in
                the regulations before completing this form. Acceptance of this form provides for compliance with
                certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part
                2867, "DOJ Implementation of OMB Guidance of Nonprocurement Debarment and Suspension,"
                and 28 CFR Part 83, "Government-wide Debarment and Suspension," and Government-wide
                Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material
                representation of fact upon which reliance will be placed when the Department of Justice
                determines to award the covered transaction, grant, or cooperative agreement.

                1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28

                CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as

                defined at 28 CFR Part 69, the applicant certifies that:


               (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the

               undersigned, to any person for influencing or attempting to influence an officer or employee of

               any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

               Member of Congress in connection with the making of any Federal grant, the entering into of any

               cooperative agreement, and the extension, continuation, renewal, amendment, or modification of

               any Federal grant or cooperative agreement;


               (b) If any funds other than Federal appropriated funds have been paid or will be paid to any

               person for influencing or attempting to influence an officer or employee of any agency, a Member

               of Congress, an officer or employee of Congress, or an employee of a Member of Congress in

               connection with this Federal grant or cooperative agreement, the undersigned shall complete and

               submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its

               instructions;


               (c) The undersigned shall require that the language of this certification be included in the award
               documents for all subawards at all tiers (including subgrants, contracts under grants and
               cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose
               accordingly.

              2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT
              RECIPIENT)

              As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR
              Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR
              Section 2867.20(a):

              A. The applicant certifies that it and its principals:




Jun 26, 2008 4:19 PM                                             Denton County                                          p. 281 of 544
                  (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
                  sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from
                  covered transactions by any Federal department or agency;

                 (b) Have not within a three-year period preceding this application been convicted of or had a civil
                 judgment rendered against them for commission of fraud or a criminal offense in connection with
                 obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
                 contract under a public transaction; violation of Federal or State antitrust statutes or commission
                 of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
                 statements, or receiving stolen property;

                 (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
                 entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph
                 (1 )(b) of this certification; and

                 (d) Have not within a three-year period preceding this application had one or more public

                 transactions (Federal, State, or local) terminated for cause or default.


                 B. Where the applicant is unable to certify to any of the statements in this certification, he or she
                 shall attach an explanation to this application.

                 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)

                As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83,

                Subpart F, for grantees, as defined at 28 CFR Sections 83.620 and 83.650:


                A. The applicant certifies that it will or will continue to provide a drug-free workplace by:

                (a) Publishing a statement notifying employees that the unlawful manufacture, distribution,

                dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace

                and specifying the actions that will be taken against employees for violation of such prohibition;


                (b) Establishing an on-going drug-free awareness program to inform employees about

                (1) The dangers of drug abuse in the workplace;

               (2) The grantee's policy of maintaining a drug-free workplace;

               (3) Any available drug counseling, rehabilitation, and employee assistance programs; and

               (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
               workplace;

               (c) Making it a requirement that each employee to be engaged in the performance of the grant be
               given a copy of the statement required by paragraph (a);

               (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
               employment under the grant, the employee will

               (1) Abide by the terms of the statement; and




Jun 26, 2008 4:19 PM                                            Denton County                                            p. 282 of 544
                   (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
                   occurring in the workplace no later than five calendar days after such conviction;

                  (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under
                  sUbparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.
                  Employers of convicted employees must provide notice, including position title, to: Department of
                  Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, NW., Washington, D.C.
                  20531. Notice shall include the identification number(s) of each affected grant;

                  (f) Taking one of the following actions, within 30 calendar days of receiving notice under

                  subparagraph (d)(2), with respect to any employee who is so convicted


                  (1) Taking appropriate personnel action against such an employee, up to and including

                  termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or


                 (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
                 rehabilitation program approved for such purposes by a Federal, State, or local health, law
                 enforcement, or other appropriate agency;

                 (g) Making a good faith effort to continue to maintain a drug-free workplace through
                 implementation of paragraphs (a), (b), (c), (d), (e), and (f).

                 As the duly authorized representative of the applicant, I hereby certify that the applicant will
                 comply with the above certifications.




Jun 26, 2008 4:19 PM                                            Denton County                                               p. 283 of 544
                       FY 2008 JAG Edward Byrne Memorial Justice Assistance Grant (JAG) Program –
                                                       Program Narrative


             Program Design and Implementation:
             Funded projects would require the specified equipment to be purchased with awarded grant money
             then the equipment will be put into practice in order to enhance law enforcement productivity and
             safety. The funded programs and implementation of funds will take place between October 1, 2008
             and September 30, 2011 and will consist of the outline below:


                                                 S
             THE CITY OF DENTON POLICE DEPARTMENT’ USE OF JAG PROGRAM AWARD
             FUNDS OF $6,758.00 will be proposed for the use of this funding be used to purchase law
             enforcement equipment. The Denton Police Department will make use of these funds to enhance
             their ability to utilize less-lethal technology in dealing with aggressive, combative, and /or resistant
             subjects. The expansion of their taser program will allow more of their officers to deploy this
             technological enhancement on the streets. In addition, these tasers are equipped with a digital camera
             to record each taser deployment. The Department has already purchased a number of tasers and this
             funding will allow them to provide additional personnel with this valuable equipment. The purchases
             for Denton Police Department will include tasers with cameras, holsters, and cartridges, along with
             additional cartridges.


                                  S
             DENTON COUNTY SHERIFF’ OFFICE ALONG WITH THE DENTON COUNTY
                                       S
             CRIMINAL DISTRICT ATTORNEY’ OFFICE USE OF JAG PROGRAM AWARD FUNDS OF
                                             s
             $6,758.00: Denton County Sheriff’ Office proposes their funding be put toward enhancing the
             ability of patrol, detention and traffic in the ability to utilize less-lethal technology in dealing with
             subjects resisting or causing harm to themselves or others. The development of these tasers will
             allow more of our officers/deputies to deploy the technological enhancement during their duties as
                                s
             needed. The Sheriff’ Office has already implemented the taser program and this funding will allow
             us to provide additional personnel with this valuable capability. The purchases for Denton County
                    s
             Sheriff’ Office will include tasers with cartridges, holsters, and warranties for detention and patrol,
             along with additional taser cartridges.




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 284 of 544
                                                     s
             Denton County Criminal District Attorney’ Office proposes share of funding be spent on safety
             enhancement equipment for law enforcement personnel. This equipment will aid in their ability to
             increase and improve training ability and the safety of the law enforcement personnel, the
                                                                                               s
             defendants, and the public which utilize the courts and Criminal District Attorney’ Office areas with
             non compliant or treating subjects. This equipment will include airsoft training weapons/simulated
             handguns, spare magazines for airsoft weapons, airsoft ammunition, airsoft projection
             canisters/Green Gas, fatboy S-type versipack, trauma kits, a disaster preparedness tool, streamlight
             tactical light,   “Enforcer” long gun case, flex-cuff restraints, tactical thermal goggles, lithium
             batteries, and reliable restraint cutters.
                    s
             County’ Award Amount: $6,758.00
                                  s
             Denton County Sheriff’ Office: $3,379.00
                                                      s
             Denton County Criminal District Attorney’ Office: $3,379.00

             Capabilities and Competencies: The above agencies have received Edward Byrne grant funding for
             the past few years and have a track record showing they are capable of successfully putting this
                  s
             grant’ funds into practice. These various funded projects and equipment purchases will be overseen
                                          s
             by Denton County, Denton City’ Officials, and their respective Project Representatives. The
                                                                                                        s
             competent staffing will include but is not limited to The County Judge Mary Horn, the judge’
             authorized designee(s), and the Administrative Officials for the City of Denton.


             Impact/Outcome, Evaluation, and Sustainment: The programs effectiveness will be demonstrated by
             the purchasing of the mentioned equipment and the successful implementation of it. All data required
             for grant progress reports and updating information will be collected through agency communication
             and notifications of status changes on purchases. The information gathered will be compared to the
             aforementioned program design and the differences will be measured by what equipment was
             proposed for purchase and what actually was bought. Another comparison will be of the projected
             program and equipment implementation proposals and what has actually taken place.


                                                         s                                      s
             When the grant funds end the County (Sheriff’ Office and Criminal District Attorney’ Office) and
             the City of Denton will have built in funds into their annual budget reports to sustain the equipment
             and program upkeep.




Jun 26, 2008 4:19 PM                                      Denton County                                              p. 285 of 544
                       FY 2008 JAG – EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
                             GRANT (JAG) PROGRAM - BUDGET AND NARRATIVE

                  Denton County Sheriff’s Office along with Denton Police Department is requesting
                  $13,516.00 which is their joint allocation amount. These funds will be split evenly
                  between the two agencies as outlined below and in the MOU. All of the funds are being
                  proposed to be used for training and equipment for law enforcement programs and court
                  programs.

                  A- Personnel, Fringe Benefits, and Travel

                  There will be no money used in these categories by any of the agencies projects.


                  B- Equipment and Supplies

                  CITY OF DENTON

                  THE CITY OF DENTON POLICE DEPARTMENT’S USE OF JAG PROGRAM
                  AWARD FUNDS OF $6,758.00 would be proposed for their use in funding to be used to
                  purchase law enforcement equipment. The purchases of equipment would include:

                  Tasers with Camera, Holster, and Cartridges                     (x4 @ $5,900.00)
                  Tasers Cartridges                                                (x34 @ $858.00)
                                                    Total:                               $6,758.00


                  DENTON COUNTY (Sheriff’s Office & District Attorney’s Office)

                  THE DENTON COUNTY SHERIFF’S OFFICE ALONG WITH DENTON COUNTY
                  CRIMINAL DISTRICT ATTORNEY’S OFFICE USE OF JAG PROGRAM AWARD
                  FUNDS OF $6,758.00 will be split between the two entities.

                         Denton County Sheriff’s Office: $3,379.00
                         Denton County Criminal District Attorney’s Office: $3,379.00


                         Sheriff’s Office

                  THE DENTON COUNTY SHERIFF’S OFFICE’S USE OF JAG PROGRAM AWARD
                  FUNDS OF $3,379.00 would be proposed for their funding to be used to purchase law
                  enforcement enhancing equipment. Their equipment includes:
                  Tasers with Holster                                  (x3 @ $816.00 each for $2,448.00)
                  Tasers Cartridges                                      (x17 @ $20.00 each for $340.00)
                  Tasers Accessories; initial air cartage and warranty (x3 @ $197.00 each for $591.00)
                                                         Total:                               $3,379.00




Jun 26, 2008 4:19 PM                                     Denton County                                     p. 286 of 544
                         Criminal District Attorney’s Office

                  THE DENTON COUNTY CRIMINAL DISTRICT ATTOTNEY’S OFFICE’S USE OF
                  JAG PROGRAM AWARD FUNDS OF $3,379.00 would be proposed for their funding
                  to be used to purchase law enforcement training and enhancing. Their equipment
                  includes:
                  KWA G19 Airsoft Training Weapons/Simulated Handguns
                                                                (x6 @ $125.00 each for $750.00)
                  Spare Magazines for Airsoft Weapons           (x6 @ $35.00 each for $210.00)
                  Airsoft Ammunition, .25g BB’s                   (x2 @ $15.00 each for $30.00)
                  Airsoft Projection Canisters/Green Gas         (x12 @ $15 each for $180.00)
                  Fatboy S-Type Versipack                        (x6 @ $69.99 each for $419.94)
                  Dyna Med MOLLE Pouch Trauma Kits             (x6 @ $69.99 each for $419.94)
                  Disaster Preparedness Tool                        (x6 @ $12.99 each for $77.94)
                  Streamlight TL-2 Tactical Light               (x8 @ $50.41 each for $403.33)
                  “Enforcer” Long Gun Case                                      (x1 @ $289.99)
                  Flex-Cuff Restraints (100) Pack                               (x1 @ $144.99)
                  ESS Tactical Thermal Goggles                  (x6 @ $54.99 each for $329.94)
                  Duracell ProCell 3V Lithium Batteries                          (x1 @ $44.99)
                  Reliable Restraint Cutters                      (x6 @ $12.99 each for $77.94)
                                                     Total:                          $3,379.00



                  C- Construction, Consultants/Contracts, and Indirect Costs

                  There will be no money used in these categories for any of the agencies projects.




                                                         BUDGET:
                  B- Equipment and Supplies

                  City of Denton Police Department                            $6,758.00
                  Denton County Sheriff’s Office                              $6,758.00
                                                              Complete Total $13,516.00




Jun 26, 2008 4:19 PM                                     Denton County                                p. 287 of 544
                   FY 2008 JAG Edward Byrne Memorial Justice Assistance Grant (JAG) Program -
                                              Review Narrative

                  All applications must be submitted by July 8, 2008.

                  Previous to this year, the grant application required a 30 day governing body notification
                  as well as a public hearing prior to submitting the grant funding application. This year,
                  the USDOJ - Bureau of Justice Assistance has requested that basic application be
                  processed immediately and prior to the deadline. They will begin their review of
                  applications, and if approved, will hold the funding until the governing body has satisfied
                  all requirements for the application process.

                  The Sheriff's Office, as the coordinator of the grant application process, will begin the 30
                  day notice process on the day the Commissioners Court approves the application.
                  Thereafter, they will return to Commissioners Court for a public hearing and final
                  approval as is required by the grant conditions to complete the application process. In
                  addition to the public hearing, a Memorandum of Understanding with the City of Denton
                  will be presented for final approval.

                  When the grant funding is approved, the Sheriff’s Office will again coordinate an agenda
                  placement to accept grant funding.




Jun 26, 2008 4:19 PM                                      Denton County                                          p. 288 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 289 of 544
                                            INTERLOCAL AGREEMENT BETWEEN
                                 DENTON COUNTY, TEXAS and THE CITY OF DENTON, TEXAS
                            for 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD

                    This Agreement is made and entered into by and between DENTON COUNTY, TEXAS,
             “COUNTY” acting by and through its governing body, the Denton County Commissioners Court, and
             the CITY OF DENTON, “CITY”, acting by and through its governing body, the Denton City Council,
             witnesseth:

                   WHEREAS, the COUNTY and CITY mutually desire to be subject to the provisions of Interlocal
             Cooperation Act of the V.T.C.A. Government Code §791; and

                    WHEREAS, each governing body, in performing governmental functions or in paying for the
             performance of governmental functions hereunder, shall make that performance or those payments
             from current revenues legally available to that party: and

                     WHEREAS, each governing body finds that the performance of this Agreement is in the best
             interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly
             compensates the performing party for the services or functions under this agreement: and

                      WHEREAS, the COUNTY and CITY believe it to be in their best interests to allocate the JAG funds
             if said funds are awarded;

                    NOW THEREFORE, the COUNTY and CITY, for the mutual consideration hereinafter stated,
             agree and understand as follows:

                                                           Section 1.
                       COUNTY agrees to pay CITY a total of $6,758.00 of JAG funds, if said funds are awarded.

                                                            Section 2.
                       CITY agrees to use $6,758.00 for the Law Enforcement Programs by September 30, 2010.

                                                   Section 3.
                   COUNTY agrees to use $6,758.00 of JAG funds for the Law Enforcement Programs by
             September 30, 2010.

                                                            Section 4.
                     COUNTY shall designate the Sheriff of Denton County, or his designee, to act on behalf of the
             COUNTY, and to serve as "Liaison Officer" for the COUNTY with and between COUNTY and the CITY.
             The Sheriff of Denton County, or his designated substitute, shall insure the performance of all duties and
             obligations of the COUNTY herein stated, and, shall devote sufficient time and attention to the execution
             of said duties on behalf of the COUNTY in full compliance with the terms and conditions of the
             Agreement.

                                                             Section 5.
                     THE CITY OF DENTON shall designate the Chief of Police or his designee to act on behalf of THE
             CITY OF DENTON, and to serve as "Liaison Officer" for THE CITY OF DENTON with and between
             County, to insure the performance of all duties and obligations of THE CITY OF DENTON herein stated,
             and said Liaison, or his designated substitute shall devote sufficient time and attention to the execution
             of said duties on behalf of THE CITY OF DENTON in full compliance with the terms and conditions of
             this Agreement.


             INTERLOCAL AGREEMENT BETWEEN DENTON COUNTY, TEXAS and THE CITY OF DENTON,
             TEXAS for 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
             GMS APPLICATION NUMBER 2008-F5308-TX-DJ (Mandatory)                                                    Page 1


Jun 26, 2008 4:19 PM                                         Denton County                                                    p. 290 of 544
                                                        Section 6.
                  Nothing in the performance of this Agreement shall impose any liability for claims against
             COUNTY other than claims for which liability may be imposed by the Texas Tort Claims Act.

                                                            Section 7.
                     Each party to this agreement will be responsible for its own actions in providing services under
             this agreement and shall not be liable for any civil liability that may arise from the furnishing of the
             services by the other party.

                                                          Section 8.
                   The parties to this Agreement do not intend for any third party to obtain a right by virtue of this
             Agreement.

                                                            Section 9.
                     By entering into this Agreement, the parties do not intend to create any obligations express or
             implied other than those set out herein; further, this Agreement shall not create any rights in any party
             not a signatory hereto.

                                                          Section 10.
                    The undersigned officer and/or agents of the parties hereto are the properly authorized officials
             and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each
             party certifies to the other that any necessary resolutions extending said authority have been duly
             passed and are now in full force and effect.




             DENTON COUNTY, TEXAS                                    CITY OF DENTON, TEXAS



             County Judge                                            City Manager
             Denton County Commissioners Court                       City of Denton, Texas
             110 West Hickory, Room #207                             215 E. McKinney
             Denton, Texas 76201                                     Denton, TX 76201
             Phone: 940-349-2820                                     Phone: 940-349-7717
             Date Signed:_______________________                     Date Signed:_______________________




             INTERLOCAL AGREEMENT BETWEEN DENTON COUNTY, TEXAS and THE CITY OF DENTON,
             TEXAS for 2008 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
             GMS APPLICATION NUMBER 2008-F5308-TX-DJ (Mandatory)                                               Page 2


Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 291 of 544
                                                         Grant Memorandum

     To:                      Commissioners Court

     From:                    Denton County Budget Office

     Date:                    June 23, 2008


     Department/ Grant        Sheriff's Office/Criminal District Attorney- 2008 Byrne Justice Asstc. Grant (JAG) Application and Interlocal
     Title:                   Agreement (01.3120.00.00)

     Grant Period:            October 1, 2008 - September 30, 2009                                         # of Employees:        N/A

     Funding Year/Type:       Annual Application -10th Year

                                                     County Cash        In-Kind             Total
        Funding Year          Grant Funding            Match            Matching           Funding          County %           Grant %

     FY 2008- Sheriff                    $3,379                  $0               $0           $3,379             0.00%           100.00%
     FY 2008- District Atty              $3,379                  $0               $0           $3,379             0.00%           100.00%
     FY 2008- TOTAL                     $6,758                  $0               $0            $6,758             0.00%          100.00%


     COMMENTS:
     The Denton County Sheriff and the Criminal District attorney request that the Commissioners Court approve the 2008
     Byrne Justice Assistance Grant (JAG) Program. There is no cash match required for this funding.

     The County of Denton along with the Denton Police Department is requesting $13,516 which is their joint allocation
     amount. These funds will be split evenly between the two agencies as outlined in the Memorandum of Understanding
     (MOU). All of the funds being proposed are to be used to enhance law enforcement productivity and safety. Denton
     County will receive $6,758 which will be split between the Criminal District Attorney's Office @ $3,379 and the Sheriff's
     Office Patrol and Transport Divisions @ $3,379 to be used for the purchase of law enforcement enhancing equipment.

     Per the attached email from the Bureau of Justice Assistance (BJA) applications opened on June 4, 2008 and even though
     there is a 30-day Governing Body notification requirement (public hearing and resolution) all applications must by
     submitted online by July 8, 2008. As a result, the application needs to be processed immediately, the BJA will allow
     additional time to meet the other requirements of the application process. It is the intent that the 30 day "notice"
     requirements will start this year when the application is approved as noted in the briefing memo and application. When 30
     days passes, an item will be placed on the agenda to have the public hearing, resolution, and approval of the MOU. This
     will be early-mid August. The application will then be updated to reflect those updates and resubmitted for final approval.

     Please feel free to contact if you have any questions regarding my review. Any additional questions should be directed to
     Chief Deputy Lee Howell with the Denton County Sheriff's Department.




     Jona Blackmon, Assistant Budget Officer
     Grant Reviewer



Jun 26, 2008 4:19 PM                                           Denton County                                                     p. 292 of 544
                                                                                                               13 - B


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Cynthia White                 Requested Agenda Date:        Jul 1, 2008
                Department:         Commissioner Precinct 1       Grouping:                     OTHER DEPARTMENTS



                   Specific Agenda Wording:

                   Approval of the road closure and detour plans for Cowling Road, Precinct 1 and any appropriate action.




                                              APPROVAL FLOW
                                           13 - B - Cowling Road Closure and Detour




Jun 26, 2008 4:19 PM                                          Denton County                                                 p. 293 of 544
                                                                                                              13 - B


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the road closure and detour plans for Cowling Road, Precinct 1 and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 294 of 544
                                                                                        13 - B




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 24, 2008
                TO:                Commissioners Court
                FROM:              Cynthia White
                SUBJECT:           Cowling Road Closure and Detour


              REQUESTED ACTION/RECOMMENDATION

              Approval of the road closure and detour plans for Cowling Road, Precinct 1 and any
              appropriate action.


              BACKGROUND

              Repairs need to be made to the wing walls of Cowling Road bridge at Moores Branch.


              OPERATIONS AND MAINTENANCE

              Approval of the road closure will allow the Contractor, Laughley Bridge &
              Construction,
              Inc., to post the detour signs necessary for them to begin work once all necessary
              documentaion is in order.


              LEGAL INFORMATION

              Commissioners Court has the legal authority to temporarily close the road for repairs
              to protect the safety of the traveling public.


              FINANCIAL IMPACT

              Funds from line item 20.5220.85.10, Contract Labor-Bridge Construction, will be used
              to pay for this project.


              PROJECT SCHEDULE

              The project schedule will be negotiated by the Commissioner for Precinct 1 and the
              bridge contractor once the court approves the detour and road closure requests.


              PRECEDING COURT ACTION

Jun 26, 2008 4:19 PM                               Denton County                                   p. 295 of 544
              Previous Court action was taken to award the contract on June 24, 2008 to Laughley
              Bridge & Construction,
              Inc.




Jun 26, 2008 4:19 PM                            Denton County                                 p. 296 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 297 of 544
                                                                                                           13 - C


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Sherri Adelstein     Requested Agenda Date:         Jul 1, 2008
                Department:        District Clerk       Grouping:                      OTHER DEPARTMENTS



                   Specific Agenda Wording:

                   Approval of the recommendation made by the members appointed to review applications by organizations
                   to be included on the Juror Donation Form for the next fiscal year.




                                              APPROVAL FLOW
                                                    13 - C - Juror Donation Form




Jun 26, 2008 4:19 PM                                       Denton County                                              p. 298 of 544
                                                                                                              13 - C


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the recommendation made by the members appointed to review applications by
              organizations to be included on the Juror Donation Form for the next fiscal year.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 299 of 544
                                                                                        13 - C




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 9, 2008
                TO:                 Commissioners Court
                FROM:               Sherri Adelstein
                SUBJECT:            Juror Donation Form


              REQUESTED ACTION/RECOMMENDATION

              Approval of the recommendation made by the members appointed to review
              applications by organizations to be included on the Juror Donation Form for the next
              fiscal year.


              BACKGROUND

              Commissioners Court approved guidelines and an application process for
              organizations to request inclusion on the Juror Donation Form for the next fiscal year.
              The appointed members have met and will make their recommendation to the Court.


              OPERATIONS AND MAINTENANCE



              LEGAL INFORMATION

              Government Code
              § 61.003. DONATION OF REIMBURSEMENT.

              Text of subsection as amended by Acts 2007, 80th Leg., R.S., Ch.
              661, § 1
              (a) Each prospective juror reporting for jury service shall
              be personally provided a form letter that when signed by the
              prospective juror directs the county treasurer to donate all, or a
              specific amount designated by the prospective juror, of the
              prospective juror's daily reimbursement for jury service to:
              (1) the compensation to victims of crime fund under
              Subchapter B, Chapter 56, Code of Criminal Procedure;
              (2) the child welfare board of the county appointed
              under Section 264.005, Family Code;
              (3) any program selected by the commissioners court
              that is operated by a public or private nonprofit organization and
              that provides shelter and services to victims of family violence; or
              (4) any other program approved by the commissioners

Jun 26, 2008 4:19 PM                               Denton County                                 p. 300 of 544
              court of the county.

              Text of subsection as amended by Acts 2007, 80th Leg., R.S., Ch.
              1378


              FINANCIAL IMPACT

              None


              PROJECT SCHEDULE



              PRECEDING COURT ACTION

              Commissioners Court approved guidelines and an application process for
              organizations to request inclusion on the Juror Donation Form for the next fiscal year.




Jun 26, 2008 4:19 PM                             Denton County                                   p. 301 of 544
                       14 - LEGAL




Jun 26, 2008 4:19 PM    Denton County   p. 302 of 544
                                                                                                              14 - A


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Kim Gilles                         Requested Agenda Date:         Jul 1, 2008
                Department:         District Attorney                  Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Approval of the Interlocal Cooperation Agreements for property tax collection between Denton County,
                   Texas, and the Cities of Highland Village and Pilot Point, Texas, as recommended by the Denton County
                   Tax Assessor/Collector, and any appropriate action.




                                                 APPROVAL FLOW
                       14 - A - ICA - Tax Collection - Municipalities, Highland Village & Pilot Point




Jun 26, 2008 4:19 PM                                        Denton County                                                  p. 303 of 544
                                                                                                              14 - A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the Interlocal Cooperation Agreements for property tax collection between Denton
              County, Texas, and the Cities of Highland Village and Pilot Point, Texas, as recommended by the
              Denton County Tax Assessor/Collector, and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 304 of 544
                                                                                             14 - A




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              Kim Gilles
                SUBJECT:           ICA - Tax Collection - Municipalities, Highland Village & Pilot Point


              REQUESTED ACTION/RECOMMENDATION

              Approval of the Interlocal Cooperation Agreements for property tax collection between
              Denton County, Texas, and the Cities of Highland Village and Pilot Point, Texas, as
              recommended by the Denton County Tax Assessor/Collector, and any appropriate
              action.


              BACKGROUND

              Interlocal Cooperation Agreements allow the Denton County Tax Assessor/Collector
              to serve as the Tax Assessor/Collector for Municipalities, and to collect the
              Municipalities' tax payments. These Agreements aid the tax entity and add funds to
              Denton County.


              OPERATIONS AND MAINTENANCE

              Not Applicable.


              LEGAL INFORMATION

              Denton County has statutory authority to assess and collect ad valorem taxes.
              Municipalities, Special Districts, Fresh Water Supply Districts and Independent School
              Districts also have statutory authority to assess and collect ad valorem taxes within
              their jurisdiction. County, Municipalities, Special Districts, Fresh Water Supply
              Districts and School Districts agree to be subject to the provisions of V.T.C.A.
              Government Code, Chapter 791, and to the V.T.C.A. Tax Code, Sections 6.24.and 25.17.
              The Civil Division of the Denton County Criminal District Attorney's Office has
              reviewed and approved these Interlocal Cooperation Agreements as to content and
              form.


              FINANCIAL IMPACT

              Denton County receives a fee for each statement of a rate not to exceed $.73 per
              parcel per jurisdiction collected. A minimum fee of $500.00 will be collected each year

Jun 26, 2008 4:19 PM                              Denton County                                       p. 305 of 544
              in the October scheduled mailing. Denton County will receive a surcharge fee of a rate
              not to exceed $.25 per parcel for each parcel that is physically outside of the
              geographical limits of Denton County. The County printing and mailing cost is for first
              class postage per scheduled mailing and parcel.


              PROJECT SCHEDULE

              These Agreements are for the 2008 tax year and will expire on September 30, 2009.


              PRECEDING COURT ACTION

              Denton County Commissioner's Court has previously approved similar tax collection
              Interlocal Cooperation Agreements.




Jun 26, 2008 4:19 PM                             Denton County                                   p. 306 of 544
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Jun 26, 2008 4:19 PM   Denton County   p. 322 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 323 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 324 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 325 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 326 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 327 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 328 of 544
                                                                                                             14 - B


                                                          Denton County
                                                        Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Kim Gilles                          Requested Agenda Date:         Jul 1, 2008
                Department:        District Attorney                   Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County,
                   Texas, and Valencia On The Water Control and Improvement District of Denton County, as
                   recommended by the Denton County Tax Assessor/Collector, and any appropriate action.




                                                APPROVAL FLOW
               14 - B - ICA - Tax Collection - Special Districts, Valencia On the Lake Water Control




Jun 26, 2008 4:19 PM                                        Denton County                                                p. 329 of 544
                                                                                                              14 - B


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County,
              Texas, and Valencia On The Water Control and Improvement District of Denton County, as
              recommended by the Denton County Tax Assessor/Collector, and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 330 of 544
                                                                                            14 - B




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              Kim Gilles
                SUBJECT:           ICA - Tax Collection - Special Districts, Valencia On the Lake Water
                                   Control


              REQUESTED ACTION/RECOMMENDATION

              Approval of the Interlocal Cooperation Agreement for property tax collection between
              Denton County, Texas, and Valencia On The Water Control and Improvement District
              of Denton County, as recommended by the Denton County Tax Assessor/Collector,
              and any appropriate action.


              BACKGROUND

              Interlocal Cooperation Agreements allow the Denton County Tax Assessor/Collector
              to serve as the Tax Assessor/Collector for Special and Fresh Water Supply Districts,
              and to collect the Special and Water Supply Districts tax payments. These Agreements
              aid the tax entity and add funds to Denton County.


              OPERATIONS AND MAINTENANCE

              Not Applicable.


              LEGAL INFORMATION

              Denton County has statutory authority to assess and collect ad valorem taxes.
              Municipalities, Special Districts, Fresh Water Supply Districts and Independent School
              Districts also have statutory authority to assess and collect ad valorem taxes within
              their jurisdiction. County, Municipalities, Special Districts, Fresh Water Supply
              Districts and School Districts agree to be subject to the provisions of V.T.C.A.
              Government Code, Chapter 791, and to the V.T.C.A. Tax Code, Sections 6.24.and 25.17.
              The Civil Division of the Denton County Criminal District Attorney's Office has
              reviewed and approved these Interlocal Cooperation Agreements as to content and
              form.


              FINANCIAL IMPACT

              Denton County receives a fee for each statement of a rate not to exceed $.73 per
              parcel per jurisdiction collected. A minimum fee of $500.00 will be collected each year

Jun 26, 2008 4:19 PM                              Denton County                                      p. 331 of 544
              in the October scheduled mailing. Denton County will receive a surcharge fee of a rate
              not to exceed $.25 per parcel for each parcel that is physically outside of the
              geographical limits of Denton County. The County printing and mailing cost is for first
              class postage per scheduled mailing and parcel.


              PROJECT SCHEDULE

              This Agreement is for the 2008 tax year and will expire on September 30, 2009.


              PRECEDING COURT ACTION

              Denton County Commissioner's Court has previously approved similar tax collection
              Interlocal Cooperation Agreements.




Jun 26, 2008 4:19 PM                             Denton County                                   p. 332 of 544
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                                                                                                             14 - C


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Kim Gilles                          Requested Agenda Date:        Jul 1, 2008
                Department:        District Attorney                   Grouping:                     LEGAL



                   Specific Agenda Wording:

                   Approval of the Interlocal Cooperation Agreements for property tax collection between Denton County,
                   Texas, and the Sanger and Denton Independent School Districts, as recommended by the Denton County
                   Tax Assessor/Collector, and any appropriate action.




                                                APPROVAL FLOW
                                    14 - C - ICA - Tax Collection Sanger & Denton ISD




Jun 26, 2008 4:19 PM                                        Denton County                                                 p. 344 of 544
                                                                                                              14 - C


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the Interlocal Cooperation Agreements for property tax collection between Denton
              County, Texas, and the Sanger and Denton Independent School Districts, as recommended by the
              Denton County Tax Assessor/Collector, and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 345 of 544
                                                                                         14 - C




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              Kim Gilles
                SUBJECT:           ICA - Tax Collection Sanger & Denton ISD


              REQUESTED ACTION/RECOMMENDATION

              Approval of the Interlocal Cooperation Agreements for property tax collection between
              Denton County, Texas, and the Sanger and Denton Independent School Districts, as
              recommended by the Denton County Tax Assessor/Collector, and any appropriate
              action.


              BACKGROUND

              Interlocal Cooperation Agreements allow the Denton County Tax Assessor/Collector
              to serve as the Tax Assessor/Collector for the subject Independent School Districts,
              and to collect tax payments for said districts. These Agreements aid the tax entity and
              add funds to Denton County.


              OPERATIONS AND MAINTENANCE

              Not Applicable.


              LEGAL INFORMATION

              Interlocal Cooperation Agreements allow the Denton County Tax Assessor/Collector
              to serve as the Tax Assessor/Collector for the subject Independent School Districts,
              and to collect tax payments for said districts. These Agreements aid the tax entity and
              add funds to Denton County.


              FINANCIAL IMPACT

              Denton County receives a fee for each statement of a rate not to exceed $.73 per
              parcel per jurisdiction collected. A minimum fee of $500.00 will be collected each year
              in the October scheduled mailing. Denton County will receive a surcharge fee of a rate
              not to exceed $.25 per parcel for each parcel that is physically outside of the
              geographical limits of Denton County. The County printing and mailing cost is for first
              class postage per scheduled mailing and parcel.


Jun 26, 2008 4:19 PM                              Denton County                                   p. 346 of 544
              PROJECT SCHEDULE

              These Agreements are for the 2008 tax year and will expire on September 30, 2009.


              PRECEDING COURT ACTION

              Denton County Commissioner's Court has previously approved similar tax collection
              contracts.




Jun 26, 2008 4:19 PM                            Denton County                                 p. 347 of 544
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                                                                                                             14 - D


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:      Kim Gilles                          Requested Agenda Date:         Jul 1, 2008
                Department:        District Attorney                   Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Approval of the Interlocal Cooperation Agreements for property tax collection between Denton County,
                   Texas, and Denton County Fresh Water Supply Districts, Nos. 6 and 7, as recommended by the Denton
                   County Tax Assessor/Collector, and any appropriate action.




                                                APPROVAL FLOW
                       14 - D - ICA - Tax Collection, Denton County Fresh Water District Nos 6 & 7




Jun 26, 2008 4:19 PM                                        Denton County                                                 p. 370 of 544
                                                                                                              14 - D


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the Interlocal Cooperation Agreements for property tax collection between Denton
              County, Texas, and Denton County Fresh Water Supply Districts, Nos. 6 and 7, as recommended by the
              Denton County Tax Assessor/Collector, and any appropriate action.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 371 of 544
                                                                                          14 - D




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              Kim Gilles
                SUBJECT:           ICA - Tax Collection, Denton County Fresh Water District Nos 6 & 7


              REQUESTED ACTION/RECOMMENDATION

              Approval of the Interlocal Cooperation Agreements for property tax collection between
              Denton County, Texas, and Denton County Fresh Water Supply Districts, Nos. 6 and 7,
              as recommended by the Denton County Tax Assessor/Collector, and any appropriate
              action.


              BACKGROUND

              Interlocal Cooperation Agreements allow the Denton County Tax Assessor/Collector
              to serve as the Tax Assessor/Collector for Fresh Water Supply Districts, and to collect
              the Water Supply Districts tax payments. These Agreements aid the tax entity and add
              funds to Denton County.


              OPERATIONS AND MAINTENANCE

              Not Applicable.


              LEGAL INFORMATION

              Denton County has statutory authority to assess and collect ad valorem taxes.
              Municipalities, Special Districts, Fresh Water Supply Districts and Independent School
              Districts also have statutory authority to assess and collect ad valorem taxes within
              their jurisdiction. County, Municipalities, Special Districts, Fresh Water Supply
              Districts and School Districts agree to be subject to the provisions of V.T.C.A.
              Government Code, Chapter 791, and to the V.T.C.A. Tax Code, Sections 6.24.and 25.17.
              The Civil Division of the Denton County Criminal District Attorney's Office has
              reviewed and approved these Interlocal Cooperation Agreements as to content and
              form.


              FINANCIAL IMPACT

              Denton County receives a fee for each statement of a rate not to exceed $.73 per
              parcel per jurisdiction collected. A minimum fee of $500.00 will be collected each year

Jun 26, 2008 4:19 PM                              Denton County                                    p. 372 of 544
              in the October scheduled mailing. Denton County will receive a surcharge fee of a rate
              not to exceed $.25 per parcel for each parcel that is physically outside of the
              geographical limits of Denton County. The County printing and mailing cost is for first
              class postage per scheduled mailing and parcel.


              PROJECT SCHEDULE

              These Agreements are for the 2008 tax year and will expire on September 30, 2009.


              PRECEDING COURT ACTION

              Denton County Commissioner's Court has previously approved similar tax collection
              Interlocal Cooperation Agreements.




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                                                                                                          14 - E


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      Kim Gilles                        Requested Agenda Date:        Jul 1, 2008
                Department:        District Attorney                 Grouping:                     LEGAL



                   Specific Agenda Wording:

                   Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County,
                   Texas, and the Town of Trophy Club PID, as recommended by the Denton County Tax Assessor/Collector,
                   and any appropriate action




                                                APPROVAL FLOW
                                     14 - E - ICA - Tax Collection, PID, Trophy Club,




Jun 26, 2008 4:19 PM                                      Denton County                                              p. 396 of 544
                                                                                                              14 - E


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County,
              Texas, and the Town of Trophy Club PID, as recommended by the Denton County Tax
              Assessor/Collector, and any appropriate action

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:
                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 397 of 544
                                                                                          14 - E




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 26, 2008
                TO:                 Commissioners Court
                FROM:               Kim Gilles
                SUBJECT:            ICA - Tax Collection, PID, Trophy Club,


              REQUESTED ACTION/RECOMMENDATION

              Approval of the Interlocal Cooperation Agreement for property tax collection between
              Denton County, Texas, and the Town of Trophy Club PID, as recommended by the
              Denton County Tax Assessor/Collector, and any appropriate action


              BACKGROUND

              Interlocal Cooperation Agreements allow the Denton County Tax Assessor/Collector
              to serve as the Tax Assessor/Collector for Public Improvement Districts (PID), and to
              collect the PIDs' tax payments. These Agreements aid the tax entity and add funds to
              Denton County.


              OPERATIONS AND MAINTENANCE

              Not Applicable.


              LEGAL INFORMATION

              Denton County has statutory authority to assess and collect ad valorem taxes. Public
              Improvement Districts (PID), Municipalities, Special Districts, Fresh Water Supply
              Districts and Independent School Districts also have statutory authority to assess and
              collect ad valorem taxes within their jurisdiction. County, PIDs, Municipalities, Special
              Districts, Fresh Water Supply Districts and School Districts agree to be subject to the
              provisions of V.T.C.A. Government Code, Chapter 791, and to the V.T.C.A. Tax Code,
              Sections 6.24, et seq. The Civil Division of the Denton County Criminal District
              Attorney's Office has reviewed and approved these Interlocal Cooperation
              Agreements as to content and form.


              FINANCIAL IMPACT

              Denton County receives a fee for each statement of a rate not to exceed $.73 per
              parcel per jurisdiction collected. A minimum fee of $500.00 will be collected each year
              in the October scheduled mailing. The County printing and mailing cost is for first

Jun 26, 2008 4:19 PM                               Denton County                                   p. 398 of 544
              class postage per scheduled mailing and parcel.


              PROJECT SCHEDULE

              This Agreement is for the 2008 tax year and will expire on September 30, 2009.


              PRECEDING COURT ACTION

              Denton County Commissioner's Court has previously approved similar tax collection
              Interlocal Cooperation Agreements.




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                                                                                                                  14 - F


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       Kim Gilles                           Requested Agenda Date:           Jul 1, 2008
                Department:         District Attorney                    Grouping:                        LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of District Clerk's placement of separate registry accounts in her custody into the
                   TexPool Local Government Investment Pool.




                                                 APPROVAL FLOW
                       14 - F - Investment of Separate Registry Account Funds by District Clerk




Jun 26, 2008 4:19 PM                                          Denton County                                                  p. 412 of 544
                                                                                            14 - F




                                         AGENDA PLACEMENT MEMO
                DATE:               Jun 25, 2008
                TO:                 Commissioners Court
                FROM:               Kim Gilles
                SUBJECT:            Investment of Separate Registry Account Funds by District Clerk


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of District Clerk's placement of separate registry accounts in
              her custody into the TexPool Local Government Investment Pool.


              BACKGROUND

              The District Clerk wishes to place certain registry funds in the TexPool Local
              Government Investment Pool. Only funds placed into separate registry accounts
              pursuant to court order will be deposited with TexPool. Under Section 117.053(c)(3) of
              the Local Government Code, the district clerk is authorized to transfer these separate
              registry account funds into an eligible interlocal investment pool.

              Under Section 117.053(c)(3), an interlocal investment pool is eligible if it meets the
              requirements set forth in Government Code Sections 2256.016, 2256.017, and
              2256.019. TexPool has provided the District Clerk with documentation demonstrating
              its compliance with these sections and its eligibility under 117.053(c)(3).

              Participation in TexPool may be initiated upon the submission of an Authorizing
              Resolution and a Tex Pool Participation Agreement, both of which are being submitted
              to Court for signature by the County Judge.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              The Civil Division has reviewed proposed action and determined that the District Clerk
              is specifically authorized to transfer separate registry accounts in her custody into the
              TexPool Local Government Investment Pool.


              FINANCIAL IMPACT


Jun 26, 2008 4:19 PM                               Denton County                                      p. 413 of 544
              There will be no financial impact to Denton County, as the invested funds are court
              registry funds.


              PROJECT SCHEDULE

              Investment of funds shall begin after submission and acceptance of the TexPool
              authorizing Resolution and TexPool Participation Agreement.


              PRECEDING COURT ACTION

              N/A




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                                                              DENTON COUNTY
                                                            COMMISSIONERS COURT
                                                                   2008
                  Month                               Day         Year

                  Court Order Number:

                       THE ORDER: Approve District Clerk’s placement of separate registry accounts in
                       her custody into the TexPool Local Government Investment Pool. Authorize the
                       County Judge to execute the TexPool Authorizing Resolution and the TexPool
                       Participation Agreement for this purpose.


                  Motion by                                                            Seconded by
                                                            County Judge    Yes
                                                            Mary Horn    Abstain
                                                                            No
                                                                         Absent

                  Commissioner Pct No 1         Yes                                            Commissioner Pct No 2      Yes    CynthiaWhite
                             Abstain                                                   Ron Marchant        Abstain
                   No                                                                         No
                                          Absent                                                                        Absent


                  Commissioner Pct No 3         Yes                                             Commissioner Pct No 4     Yes    Bobbie J.
                  Mitchell   Abstain                                                   Andy Eads            Abstain
                   No                                                                         No
                                          Absent                                                                        Absent




                                                       Motion Carried

                  Other Action:        Pulled from Consent                   No Action                   Postponed _____

                  BY ORDER OF THE COMMISSIONERS COURT:                                          ATTEST:
                                                                                                Cynthia Mitchell, County Clerk
                                                                                                and Ex-Officio Clerk of the
                  Presiding Officer                                                             Commissioners Court of
                                                                                                Denton County, Texas
                  APPROVED AS TO FORM:

                                                                                                BY:
                  Assistant District Attorney                                                   Deputy County Clerk




Jun 26, 2008 4:19 PM                                                   Denton County                                                     p. 424 of 544
                                                                                                             14 - G


                                                         Denton County
                                                       Commissioners Court
                                 Request For Agenda Placement
                Submitted By:      John Feldt                          Requested Agenda Date:        Jul 1, 2008
                Department:        District Attorney                   Grouping:                     LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Mark Boudreaux and Joann Boudreaux, for Parcel 12 of the Schluter Road, Old Stoney Road and Smith
                   Road Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton
                   County Judge to sign all necessary closing documents to purchase right-of-way from Mark Boudreaux and
                   Joann Boudreaux; and (3) direct the Denton County Auditor to issue a warrant in the amount of $725.00,
                   plus any applicable fees, for the purchase of right-of-way from Mark Boudreaux and Joann Boudreaux,
                   with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-
                   10. Commissioner Precinct #4.




                                                APPROVAL FLOW
                 14 - G - ROW Purchase from Boudreaux for Schluter, Old Stoney & Smith Roads
                                               Improvement




Jun 26, 2008 4:19 PM                                        Denton County                                               p. 425 of 544
                                                                                                          14 - G


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Mark
              Boudreaux and Joann Boudreaux, for Parcel 12 of the Schluter Road, Old Stoney Road and Smith Road
              Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge
              to sign all necessary closing documents to purchase right-of-way from Mark Boudreaux and Joann Boudreaux;
              and (3) direct the Denton County Auditor to issue a warrant in the amount of $725.00, plus any applicable fees,
              for the purchase of right-of-way from Mark Boudreaux and Joann Boudreaux, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 426 of 544
                                                                                        14 - G




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Boudreaux for Schluter, Old Stoney & Smith
                                   Roads Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Mark Boudreaux and Joann Boudreaux, for Parcel 12 of the
              Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from Mark Boudreaux
              and Joann Boudreaux; and (3) direct the Denton County Auditor to issue a warrant in
              the amount of $725.00, plus any applicable fees, for the purchase of right-of-way from
              Mark Boudreaux and Joann Boudreaux, with funding to come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner
              Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Mark Boudreaux and Joann Boudreaux, for Parcel 12 of the Schluter Road, Old
              Stoney Road and Smith Road Improvement Project, in the amount of $725.00 with
              funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                   p. 427 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $725.00 for Parcel 12 of the Project. Funding will come from Commissioner Precinct #4
              TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 428 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 429 of 544
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Jun 26, 2008 4:19 PM   Denton County   p. 432 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $725.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                            p. 433 of 544
                                                                                                                14 - H


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:           Jul 1, 2008
                Department:         District Attorney                   Grouping:                        LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Frances Edwards, for Parcels 5 & 5E of the Schluter Road, Old Stoney Road and Smith Road
                   Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County
                   Judge to sign all necessary closing documents to purchase right-of-way from Frances Edwards; and (3)
                   direct the Denton County Auditor to issue a warrant in the amount of $18,513.00, plus any applicable fees,
                   for the purchase of right-of-way from Frances Edwards, with funding to come from Commissioner
                   Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                   14 - H - ROW Purchase from Edwards for Schluter, Old Stoney & Smith Roads
                                                Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                  p. 434 of 544
                                                                                                          14 - H


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Frances
              Edwards, for Parcels 5 & 5E of the Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2)
              grant authorization to proceed with closing and approval for the Denton County Judge to sign all necessary
              closing documents to purchase right-of-way from Frances Edwards; and (3) direct the Denton County Auditor to
              issue a warrant in the amount of $18,513.00, plus any applicable fees, for the purchase of right-of-way from
              Frances Edwards, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 435 of 544
                                                                                       14 - H




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Edwards for Schluter, Old Stoney & Smith
                                   Roads Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Frances Edwards, for Parcels 5 & 5E of the Schluter Road, Old
              Stoney Road and Smith Road Improvement Project; (2) grant authorization to proceed
              with closing and approval for the Denton County Judge to sign all necessary closing
              documents to purchase right-of-way from Frances Edwards; and (3) direct the Denton
              County Auditor to issue a warrant in the amount of $18,513.00, plus any applicable
              fees, for the purchase of right-of-way from Frances Edwards, with funding to come
              from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Frances Edwards, for Parcels 5 & 5E of the Schluter Road, Old Stoney Road and
              Smith Road Improvement Project, in the amount of $18,513.00 with funding to come
              from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.




Jun 26, 2008 4:19 PM                              Denton County                                 p. 436 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $18,513.00 for Parcels 5 & 5E of the Project. Funding will come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 437 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 438 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 439 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 440 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 441 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 442 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 443 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 444 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 445 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 446 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 447 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $18,513.00 to accomplish and
             pay the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                           p. 448 of 544
                                                                                                               14 - I


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:      John Feldt                          Requested Agenda Date:         Jul 1, 2008
                Department:        District Attorney                   Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Ira
                   William Harrison and Carolyn Harrison, for Parcels 15 & 15E of the Schluter Road, Old Stoney Road and
                   Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                   Denton County Judge to sign all necessary closing documents to purchase right-of-way from Ira William
                   Harrison and Carolyn Harrison; and (3) direct the Denton County Auditor to issue a warrant in the
                   amount of $21,978.00, plus any applicable fees, for the purchase of right-of-way from Ira William
                   Harrison and Carolyn Harrison, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop
                   Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.




                                                APPROVAL FLOW
                   14 - I - ROW Purchase from Harrison for Schluter, Old Stoney & Smith Roads
                                                 Improvement




Jun 26, 2008 4:19 PM                                        Denton County                                                p. 449 of 544
                                                                                                              14 - I


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Ira
              William Harrison and Carolyn Harrison, for Parcels 15 & 15E of the Schluter Road, Old Stoney Road and Smith
              Road Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County
              Judge to sign all necessary closing documents to purchase right-of-way from Ira William Harrison and Carolyn
              Harrison; and (3) direct the Denton County Auditor to issue a warrant in the amount of $21,978.00, plus any
              applicable fees, for the purchase of right-of-way from Ira William Harrison and Carolyn Harrison, with funding
              to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner
              Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2                  Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                        Abstain   ____
                                                      No    ____                                                     No    ____
                                                  Absent    ____                                                 Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4                  Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                           Abstain   ____
                                                      No    ____                                                     No    ____
                                                  Absent    ____                                                 Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                        p. 450 of 544
                                                                                        14 - I




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Harrison for Schluter, Old Stoney & Smith
                                   Roads Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Ira William Harrison and Carolyn Harrison, for Parcels 15 & 15E of
              the Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from Ira William
              Harrison and Carolyn Harrison; and (3) direct the Denton County Auditor to issue a
              warrant in the amount of $21,978.00, plus any applicable fees, for the purchase of
              right-of-way from Ira William Harrison and Carolyn Harrison, with funding to come
              from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Ira William Harrison and Carolyn Harrison, for Parcels 15 & 15E of the Schluter
              Road, Old Stoney Road and Smith Road Improvement Project, in the amount of
              $21,978.00 with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road
              funds, Auditor #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                  p. 451 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $21,978.00 for Parcels 15 & 15E of the Project. Funding will come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 452 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 453 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 454 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 455 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 456 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 457 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 458 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 459 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 460 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 461 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 462 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 463 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 464 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $21,978.00 to accomplish and
             pay the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                           p. 465 of 544
                                                                                                                14 - J


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:          Jul 1, 2008
                Department:         District Attorney                   Grouping:                       LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Kathleen Ingle, for Parcels 9 & 9E of the Schluter Road, Old Stoney Road and Smith Road Improvement
                   Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge to sign
                   all necessary closing documents to purchase right-of-way from Kathleen Ingle; and (3) direct the Denton
                   County Auditor to issue a warrant in the amount of $725.00, plus any applicable fees, for the purchase of
                   right-of-way from Kathleen Ingle, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop
                   Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                       14 - J - ROW Purchase from Ingle for Schluter, Old Stoney & Smith Roads
                                                   Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                 p. 466 of 544
                                                                                                          14 - J


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Kathleen
              Ingle, for Parcels 9 & 9E of the Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2)
              grant authorization to proceed with closing and approval for the Denton County Judge to sign all necessary
              closing documents to purchase right-of-way from Kathleen Ingle; and (3) direct the Denton County Auditor to
              issue a warrant in the amount of $725.00, plus any applicable fees, for the purchase of right-of-way from
              Kathleen Ingle, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 467 of 544
                                                                                        14 - J




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Ingle for Schluter, Old Stoney & Smith Roads
                                   Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Kathleen Ingle, for Parcels 9 & 9E of the Schluter Road, Old
              Stoney Road and Smith Road Improvement Project; (2) grant authorization to proceed
              with closing and approval for the Denton County Judge to sign all necessary closing
              documents to purchase right-of-way from Kathleen Ingle; and (3) direct the Denton
              County Auditor to issue a warrant in the amount of $725.00, plus any applicable fees,
              for the purchase of right-of-way from Kathleen Ingle, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Kathleen Ingle, for Parcels 9 & 9E of the Schluter Road, Old Stoney Road and
              Smith Road Improvement Project, in the amount of $725.00 with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.




Jun 26, 2008 4:19 PM                              Denton County                                     p. 468 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $725.00 for Parcels 9 & 9E of the Project. Funding will come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                    p. 469 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 470 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 471 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 472 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 473 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 474 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 475 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $725.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                            p. 476 of 544
                                                                                                              14 - K


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                         Requested Agenda Date:         Jul 1, 2008
                Department:         District Attorney                  Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   James C. Kepple and Ja Nae Kepple, for Parcels 10 & 10E of the Schluter Road, Old Stoney Road and
                   Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                   Denton County Judge to sign all necessary closing documents to purchase right-of-way from James C.
                   Kepple and Ja Nae Kepple; and (3) direct the Denton County Auditor to issue a warrant in the amount of
                   $860.00, plus any applicable fees, for the purchase of right-of-way from James C. Kepple and Ja Nae
                   Kepple, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-
                   7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                       14 - K - ROW Purchase from Kepple for Schluter, Old Stoney & Smith Roads
                                                   Improvement




Jun 26, 2008 4:19 PM                                        Denton County                                                   p. 477 of 544
                                                                                                          14 - K


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from James C.
              Kepple and Ja Nae Kepple, for Parcels 10 & 10E of the Schluter Road, Old Stoney Road and Smith Road
              Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge
              to sign all necessary closing documents to purchase right-of-way from James C. Kepple and Ja Nae Kepple; and
              (3) direct the Denton County Auditor to issue a warrant in the amount of $860.00, plus any applicable fees, for
              the purchase of right-of-way from James C. Kepple and Ja Nae Kepple, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 478 of 544
                                                                                        14 - K




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Kepple for Schluter, Old Stoney & Smith Roads
                                   Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from James C. Kepple and Ja Nae Kepple, for Parcels 10 & 10E of the
              Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from James C. Kepple
              and Ja Nae Kepple; and (3) direct the Denton County Auditor to issue a warrant in the
              amount of $860.00, plus any applicable fees, for the purchase of right-of-way from
              James C. Kepple and Ja Nae Kepple, with funding to come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner
              Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from James C. Kepple and Ja Nae Kepple, for Parcels 10 & 10E of the Schluter Road,
              Old Stoney Road and Smith Road Improvement Project, in the amount of $860.00 with
              funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                  p. 479 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $860.00 for Parcels 10 & 10E of the Project. Funding will come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                    p. 480 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 481 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 482 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 483 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 484 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 485 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 486 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $860.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                            p. 487 of 544
                                                                                                                14 - L


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:          Jul 1, 2008
                Department:         District Attorney                   Grouping:                       LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Janice A. May, for Parcel 11 of the Schluter Road, Old Stoney Road and Smith Road Improvement
                   Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge to sign
                   all necessary closing documents to purchase right-of-way from Janice A. May; and (3) direct the Denton
                   County Auditor to issue a warrant in the amount of $600.00, plus any applicable fees, for the purchase of
                   right-of-way from Janice A. May, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop
                   Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                       14 - L - ROW Purchase from May for Schluter, Old Stoney & Smith Roads
                                                  Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                 p. 488 of 544
                                                                                                             14 - L


                                                    Denton County
                                                  Commissioners Court
                                              _________Jul 1, 2008_________
                                                          Date
                                             ______________________________
                                                   Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Janice
              A. May, for Parcel 11 of the Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to sign all necessary closing
              documents to purchase right-of-way from Janice A. May; and (3) direct the Denton County Auditor to issue a
              warrant in the amount of $600.00, plus any applicable fees, for the purchase of right-of-way from Janice A.
              May, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-
              90-10. Commissioner Precinct #4.

                                         Motion by                     Seconded by

                                     County Judge                                    Yes   ____
                                     Mary Horn                                   Abstain   ____
                                                                                      No   ____
                                                                                  Absent   ____

                 Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2                 Yes    ____
                 Cynthia White                   Abstain   ____             Ron Marchant                       Abstain   ____
                                                     No    ____                                                    No    ____
                                                 Absent    ____                                                Absent    ____

                 Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4                 Yes    ____
                 Bobbie J. Mitchell              Abstain   ____             Andy Eads                          Abstain   ____
                                                     No    ____                                                    No    ____
                                                 Absent    ____                                                Absent    ____

                                                           Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                ATTEST:


                                                                            Cynthia Mitchell, County Clerk
                                                                            and Ex-Officio Clerk of the
                       _____________________________________                Commissioners Court of
                       Presiding Officer                                    Denton County, Texas

                       APPROVED AS TO FORM:
                                                                            BY: ______________________
                                                                            Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                        Denton County                                                       p. 489 of 544
                                                                                        14 - L




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from May for Schluter, Old Stoney & Smith Roads
                                   Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Janice A. May, for Parcel 11 of the Schluter Road, Old Stoney
              Road and Smith Road Improvement Project; (2) grant authorization to proceed with
              closing and approval for the Denton County Judge to sign all necessary closing
              documents to purchase right-of-way from Janice A. May; and (3) direct the Denton
              County Auditor to issue a warrant in the amount of $600.00, plus any applicable fees,
              for the purchase of right-of-way from Janice A. May, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Janice A. May, for Parcel 11 of the Schluter Road, Old Stoney Road and Smith
              Road Improvement Project, in the amount of $600.00 with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.




Jun 26, 2008 4:19 PM                              Denton County                                   p. 490 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $600.00 for Parcel 11 of the Project. Funding will come from Commissioner Precinct #4
              TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 491 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 492 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 493 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 494 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 495 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 496 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 497 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 498 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 499 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 500 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $600.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                            p. 501 of 544
                                                                                                               14 - M


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:          Jul 1, 2008
                Department:         District Attorney                   Grouping:                       LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Gary L. Schluter and Donna K. Schluter, for Parcel 3 of the Schluter Road, Old Stoney Road and Smith
                   Road Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton
                   County Judge to sign all necessary closing documents to purchase right-of-way from Gary L. Schluter and
                   Donna K. Schluter; and (3) direct the Denton County Auditor to issue a warrant in the amount of
                   $15,200.00, plus any applicable fees, for the purchase of right-of-way from Gary L. Schluter and Donna K.
                   Schluter, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-
                   7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                   14 - M - ROW Purchase from Schluter for Schluter, Old Stoney & Smith Roads
                                                Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                 p. 502 of 544
                                                                                                          14 - M


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Gary L.
              Schluter and Donna K. Schluter, for Parcel 3 of the Schluter Road, Old Stoney Road and Smith Road
              Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge
              to sign all necessary closing documents to purchase right-of-way from Gary L. Schluter and Donna K. Schluter;
              and (3) direct the Denton County Auditor to issue a warrant in the amount of $15,200.00, plus any applicable
              fees, for the purchase of right-of-way from Gary L. Schluter and Donna K. Schluter, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 503 of 544
                                                                                        14 - M




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Schluter for Schluter, Old Stoney & Smith Roads
                                   Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Gary L. Schluter and Donna K. Schluter, for Parcel 3 of the
              Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from Gary L. Schluter
              and Donna K. Schluter; and (3) direct the Denton County Auditor to issue a warrant in
              the amount of $15,200.00, plus any applicable fees, for the purchase of right-of-way
              from Gary L. Schluter and Donna K. Schluter, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Gary L. Schluter and Donna K. Schluter, for Parcel 3 of the Schluter Road, Old
              Stoney Road and Smith Road Improvement Project, in the amount of $15,200.00 with
              funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                  p. 504 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $15,200.00 for Parcel 3 of the Project. Funding will come from Commissioner Precinct
              #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 505 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 506 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 507 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 508 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 509 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 510 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $15,200.00 to accomplish and
             pay the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                           p. 511 of 544
                                                                                                               14 - N


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:         Jul 1, 2008
                Department:         District Attorney                   Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of : (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Wesley T. Simpson and Shawn C. Simpson, for Parcel 16 of the Schluter Road, Old Stoney Road and
                   Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                   Denton County Judge to sign all necessary closing documents to purchase right-of-way from Wesley T.
                   Simpson and Shawn C. Simpson; and (3) direct the Denton County Auditor to issue a warrant in the
                   amount of $500.00, plus any applicable fees, for the purchase of right-of-way from Wesley T. Simpson and
                   Shawn C. Simpson, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds,
                   Auditor #76-7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                   14 - N - ROW Purchase from Simpson for Schluter, Old Stoney & Smith Roads
                                                 Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                p. 512 of 544
                                                                                                          14 - N


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of : (1) Contract for purchase of right-of-way by Denton County, Texas, from Wesley
              T. Simpson and Shawn C. Simpson, for Parcel 16 of the Schluter Road, Old Stoney Road and Smith Road
              Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge
              to sign all necessary closing documents to purchase right-of-way from Wesley T. Simpson and Shawn C.
              Simpson; and (3) direct the Denton County Auditor to issue a warrant in the amount of $500.00, plus any
              applicable fees, for the purchase of right-of-way from Wesley T. Simpson and Shawn C. Simpson, with funding
              to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner
              Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 513 of 544
                                                                                         14 - N




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Simpson for Schluter, Old Stoney & Smith Roads
                                   Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of : (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Wesley T. Simpson and Shawn C. Simpson, for Parcel 16 of the
              Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from Wesley T.
              Simpson and Shawn C. Simpson; and (3) direct the Denton County Auditor to issue a
              warrant in the amount of $500.00, plus any applicable fees, for the purchase of right-
              of-way from Wesley T. Simpson and Shawn C. Simpson, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Wesley T. Simpson and Shawn C. Simpson, for Parcel 16 of the Schluter Road,
              Old Stoney Road and Smith Road Improvement Project, in the amount of $500.00 with
              funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                   p. 514 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $500.00 for Parcel 16 of the Project. Funding will come from Commissioner Precinct #4
              TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 515 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 516 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 517 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 518 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 519 of 544
                                               AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $500.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                              __________________________
                                                                         James Wells, Denton County Auditor




                                                       Page 1 of 1


Jun 26, 2008 4:19 PM                                     Denton County                                            p. 520 of 544
                                                                                                               14 - O


                                                           Denton County
                                                         Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:          Jul 1, 2008
                Department:         District Attorney                   Grouping:                       LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Herbert E. Turner and Joyce M. Turner, for Parcels 33 & 33E of the Schluter Road, Old Stoney Road and
                   Smith Road Improvement Project; (2) grant authorization to proceed with closing and approval for the
                   Denton County Judge to sign all necessary closing documents to purchase right-of-way from Herbert E.
                   Turner and Joyce M. Turner; and (3) direct the Denton County Auditor to issue a warrant in the amount
                   of $4,425.00, plus any applicable fees, for the purchase of right-of-way from Herbert E. Turner and Joyce
                   M. Turner, with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
                   #76-7397-90-10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                       14 - O - ROW Purchase from Turner for Schluter, Old Stoney & Smith Roads
                                                    Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                 p. 521 of 544
                                                                                                          14 - O


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Herbert
              E. Turner and Joyce M. Turner, for Parcels 33 & 33E of the Schluter Road, Old Stoney Road and Smith Road
              Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge
              to sign all necessary closing documents to purchase right-of-way from Herbert E. Turner and Joyce M. Turner;
              and (3) direct the Denton County Auditor to issue a warrant in the amount of $4,425.00, plus any applicable
              fees, for the purchase of right-of-way from Herbert E. Turner and Joyce M. Turner, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 522 of 544
                                                                                       14 - O




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from Turner for Schluter, Old Stoney & Smith Roads
                                   Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Herbert E. Turner and Joyce M. Turner, for Parcels 33 & 33E of
              the Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from Herbert E. Turner
              and Joyce M. Turner; and (3) direct the Denton County Auditor to issue a warrant in
              the amount of $4,425.00, plus any applicable fees, for the purchase of right-of-way
              from Herbert E. Turner and Joyce M. Turner, with funding to come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner
              Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Herbert E. Turner and Joyce M. Turner, for Parcels 33 & 33E of the Schluter Road,
              Old Stoney Road and Smith Road Improvement Project, in the amount of $4,425.00
              with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds,
              Auditor #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                 p. 523 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $4,425.00 for Parcels 33 & 33E of the Project. Funding will come from Commissioner
              Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




Jun 26, 2008 4:19 PM                            Denton County                                  p. 524 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 525 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 526 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 527 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 528 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 529 of 544
Jun 26, 2008 4:19 PM   Denton County   p. 530 of 544
                                                AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $4,425.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                               __________________________
                                                                          James Wells, Denton County Auditor




                                                        Page 1 of 1


Jun 26, 2008 4:19 PM                                      Denton County                                             p. 531 of 544
                                                                                                               14 - P


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:       John Feldt                          Requested Agenda Date:         Jul 1, 2008
                Department:         District Attorney                   Grouping:                      LEGAL



                   Specific Agenda Wording:

                   Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from
                   Ursin Boudreaux and Doris Boudreaux, for Parcel 13 of the Schluter Road, Old Stoney Road and Smith
                   Road Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton
                   County Judge to sign all necessary closing documents to purchase right-of-way from Ursin Boudreaux and
                   Doris Boudreaux; and (3) direct the Denton County Auditor to issue a warrant in the amount of $1,832.00,
                   plus any applicable fees, for the purchase of right-of-way from Ursin Boudreaux and Doris Boudreaux,
                   with funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-
                   10. Commissioner Precinct #4.




                                                 APPROVAL FLOW
                14 - P - ROW Purchase from U. Boudreaux for Schluter Old Stoney & Smith Roads
                                                Improvement




Jun 26, 2008 4:19 PM                                         Denton County                                                p. 532 of 544
                                                                                                          14 - P


                                                     Denton County
                                                   Commissioners Court
                                               _________Jul 1, 2008_________
                                                           Date
                                              ______________________________
                                                    Court Order Number

              The Order:
              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton County, Texas, from Ursin
              Boudreaux and Doris Boudreaux, for Parcel 13 of the Schluter Road, Old Stoney Road and Smith Road
              Improvement Project; (2) grant authorization to proceed with closing and approval for the Denton County Judge
              to sign all necessary closing documents to purchase right-of-way from Ursin Boudreaux and Doris Boudreaux;
              and (3) direct the Denton County Auditor to issue a warrant in the amount of $1,832.00, plus any applicable
              fees, for the purchase of right-of-way from Ursin Boudreaux and Doris Boudreaux, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10. Commissioner Precinct #4.

                                          Motion by                     Seconded by

                                      County Judge                                    Yes   ____
                                      Mary Horn                                   Abstain   ____
                                                                                      No    ____
                                                                                   Absent   ____

                  Commissioner Pct No 1              Yes    ____             Commissioner Pct No 2               Yes    ____
                  Cynthia White                   Abstain   ____             Ron Marchant                     Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                  Commissioner Pct No 3              Yes    ____             Commissioner Pct No 4               Yes    ____
                  Bobbie J. Mitchell              Abstain   ____             Andy Eads                        Abstain   ____
                                                      No    ____                                                  No    ____
                                                  Absent    ____                                              Absent    ____

                                                            Motion Carried __________

                            Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:                 ATTEST:


                                                                             Cynthia Mitchell, County Clerk
                                                                             and Ex-Officio Clerk of the
                       _____________________________________                 Commissioners Court of
                       Presiding Officer                                     Denton County, Texas

                       APPROVED AS TO FORM:

                                                                             BY: ______________________
                                                                             Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                         Denton County                                                     p. 533 of 544
                                                                                        14 - P




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              John Feldt
                SUBJECT:           ROW Purchase from U. Boudreaux for Schluter Old Stoney & Smith
                                   Roads Improvement


              REQUESTED ACTION/RECOMMENDATION

              Discussion and approval of: (1) Contract for purchase of right-of-way by Denton
              County, Texas, from Ursin Boudreaux and Doris Boudreaux, for Parcel 13 of the
              Schluter Road, Old Stoney Road and Smith Road Improvement Project; (2) grant
              authorization to proceed with closing and approval for the Denton County Judge to
              sign all necessary closing documents to purchase right-of-way from Ursin Boudreaux
              and Doris Boudreaux; and (3) direct the Denton County Auditor to issue a warrant in
              the amount of $1,832.00, plus any applicable fees, for the purchase of right-of-way
              from Ursin Boudreaux and Doris Boudreaux, with funding to come from
              Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.
              Commissioner Precinct #4.


              BACKGROUND

              The Schluter Road, Old Stoney Road and Smith Road Improvement Project hereinafter
              “the Project" is to construct a minimum 2-foot wide concrete roadway within a
              minimum 60-foot right-of-way for Schluter Road from FM 2499 to Old Stoney Road
              (approximately 3.2 miles); Old Stoney Road from Schluter Road to Smith Road
              (approximately 1.0 mile); and Smith Road from Old Stoney Road to US Highway 380
              (approximately 1.0 miles).

              The attached contract is for the purchase of right-of-way by Denton County, Texas,
              from Ursin Boudreaux and Doris Boudreaux, for Parcel 13 of the Schluter Road, Old
              Stoney Road and Smith Road Improvement Project, in the amount of $1,832.00 with
              funding to come from Commissioner Precinct #4 TRIP-04 Hilltop Road funds, Auditor
              #76-7397-90-10.


              OPERATIONS AND MAINTENANCE

              N/A


              LEGAL INFORMATION

              Denton County is authorized to enter into and enforce contractual obligations.

Jun 26, 2008 4:19 PM                              Denton County                                  p. 534 of 544
              FINANCIAL IMPACT

              If the contract is approved by the Denton County Commissioners Court, Denton
              County will pay earnest money in the amount of $100.00 and the purchase price of
              $1,832.00 for Parcel 13 of the Project. Funding will come from Commissioner Precinct
              #4 TRIP-04 Hilltop Road funds, Auditor #76-7397-90-10.


              PROJECT SCHEDULE

              The Project shall commence after all necessary right-of-way has been acquired.


              PRECEDING COURT ACTION

              On May 23, 2006, the Denton County Commissioners Court approved the agreement
              between Denton County, Texas, and Dannenbaum Engineering Corporation for Design
              and Construction Phase Services for the Schluter Road, Old Stoney Road and Smith
              Road Improvements Project, in the amount of $960,160.00. On March 13, 2007, the
              Denton County Commissioners Court approved Supplemental Agreement #1 to the
              Contract between Denton County and Dannenbaum Engineering Corporation in the
              amount of $124,300.00.




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Jun 26, 2008 4:19 PM   Denton County   p. 537 of 544
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Jun 26, 2008 4:19 PM   Denton County   p. 539 of 544
                                                AUDITOR’S CERTIFICATE
                       I hereby certify that funds are available in the amount of $1,832.00 to accomplish and pay
             the obligation of the County of Denton under this agreement.


                                                                               __________________________
                                                                          James Wells, Denton County Auditor




                                                        Page 1 of 1


Jun 26, 2008 4:19 PM                                      Denton County                                             p. 540 of 544
                       15 - EXECUTIVE SESSION




Jun 26, 2008 4:19 PM          Denton County     p. 541 of 544
                                                                                                              15 - A


                                                          Denton County
                                                        Commissioners Court
                                  Request For Agenda Placement
                Submitted By:      Mandy Smithers          Requested Agenda Date:          Jul 1, 2008
                Department:        District Attorney       Grouping:                       EXECUTIVE SESSION



                   Specific Agenda Wording:

                   Consultation with Attorney. Contemplated Litigation, TX. Gov't Code, § 551.071(1)(A) & Deliberation
                   Regarding Contract § 551.0725. Food Services Contract.




                                              APPROVAL FLOW
                                   15 - A - Executive Session re: Food Services Contract




Jun 26, 2008 4:19 PM                                        Denton County                                                p. 542 of 544
                                                                                                              15 - A


                                                  Denton County
                                                Commissioners Court
                                           _________Jul 1, 2008_________
                                                       Date
                                          ______________________________
                                                Court Order Number

              The Order:
              Consultation with Attorney. Contemplated Litigation, TX. Gov't Code, § 551.071(1)(A) & Deliberation
              Regarding Contract § 551.0725. Food Services Contract.

                                     Motion by                        Seconded by

                                    County Judge                                    Yes   ____
                                    Mary Horn                                   Abstain   ____
                                                                                     No   ____
                                                                                 Absent   ____

               Commissioner Pct No 1               Yes    ____             Commissioner Pct No 2               Yes     ____
               Cynthia White                    Abstain   ____             Ron Marchant                     Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

               Commissioner Pct No 3               Yes    ____             Commissioner Pct No 4               Yes     ____
               Bobbie J. Mitchell               Abstain   ____             Andy Eads                        Abstain    ____
                                                    No    ____                                                  No     ____
                                                Absent    ____                                              Absent     ____

                                                          Motion Carried __________

                           Other Action: Pulled from Consent ____ No Action ____ Postponed ____


                        BY ORDER OF THE COMMISSIONERS COURT:               ATTEST:


                                                                           Cynthia Mitchell, County Clerk
                                                                           and Ex-Officio Clerk of the
                       _____________________________________               Commissioners Court of
                       Presiding Officer                                   Denton County, Texas

                       APPROVED AS TO FORM:

                                                                           BY: ______________________
                                                                           Deputy County Clerk
                       _____________________________________
                       Assistant District Attorney




Jun 26, 2008 4:19 PM                                       Denton County                                                 p. 543 of 544
                                                                                       15 - A




                                        AGENDA PLACEMENT MEMO
                DATE:              Jun 25, 2008
                TO:                Commissioners Court
                FROM:              Mandy Smithers
                SUBJECT:           Executive Session re: Food Services Contract


              REQUESTED ACTION/RECOMMENDATION

              Consultation with Attorney. Contemplated Litigation, TX. Gov't Code, § 551.071(1)(A) &
              Deliberation Regarding Contract § 551.0725. Food Services Contract.


              BACKGROUND

              Consultation with Attorney. Contemplated Litigation, TX. Gov't Code, § 551.071(1)(A) &
              Deliberation Regarding Contract § 551.0725. Food Services Contract.


              OPERATIONS AND MAINTENANCE



              LEGAL INFORMATION



              FINANCIAL IMPACT



              PROJECT SCHEDULE



              PRECEDING COURT ACTION




Jun 26, 2008 4:19 PM                              Denton County                                 p. 544 of 544

				
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