Private Investigator Business Plan - Excel by qdx12511

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									                            Discretionary Indigent Defense Grant Program Progress Report
                                               Grant Number: 212-06-D06, Val Verde County
                                     Fiscal Year of Grant: 2006; Reporting Period March 1-May 31, 2006
                                      Val Verde County Regional Public Defender Program
                                        Under Contract With Texas RioGrande Legal Aid
                                               Submitted by TRLA to Val Verde County, June 10, 2006
                                                        for the Month Ending May 31, 2006

Activities
       Issue or Task              Definition                         Detail
Establish oversight board                         [County provides info]
Requests for Proposal (RFP)                       [County provides info]

Select PD Proposal                                [County provides info]
Appoint Chief Public Defender                     Contract executed with TRLA 3/31/06;
(CPD)                                             Joseph Cordova hired as Chief Public
                                                  Defender eff. 5/1/06
Office Setup                                      Office space rented by TRLA at
                                                  902 E. 11th St.,
                                                  Del Rio, TX 78840;
                                                  Telephones (830) 774-9601
                                                  Furnishings installed and open for business
                                                  on 5/1/06.

Software setup                                    TRLA case management system ("Client
                                                  Tracking System" or "CTS") modified for
                                                  RPD use; criminal case module developed;
                                                  operational on 5/1/06


Performance measure method                        Data for referrals to courts and performance
                                                  measures is maintained by CTS; no other
                                                  data elements need to be tracked
                                                  independently; new fields were added to the
                                                  CTS for that purpose and others will be
                                                  added as necessary; operational on 5/1/06.



Outputs
Staff will be trained                             2 attorneys, 1 investigator and 1 secretary
                                                  have been hired and trained on the
                                                  operation of the CTS, TRLA employment
                                                  practices and office procedures. Continuing
                                                  legal education courses will be attended by
                                                  attorneys and by the licensed private
                                                  investigator(s).


Activities
Policies and Procedures                           Draft of Investigator manual was completed
completed and provided to staff                   and used in training of Investigator; TRLA
                                                  Office Manual provided for orientation of all
                                                  staff; additional information regarding
                                                  caseload controls will be provided in June,
                                                  2006.

Begin serving defendants                          Began operations on 5/1/06 with
                                                  assignment of first clients from Val Verde
                                                  County; received first assignment of clients
                                                  from Edwards County on 5/16/06.




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Outputs
    Issue or Task                  Definition                      Detail                                 Report Fields
                                                                                                 Total   Felony   Misdemeanor   Juvenile
Total number of people                          (Persons whose cases were assigned to the
receiving services of program                   RPD for representation )                          60      32          13          13

Total number screened and                       (Persons who were interviewed for eligibility
assessed by RPD staff                           screening and conflict of interest analysis)      62      32          13          15

RPD active cases this quarter
                                                                                                  68      34          14          14
Cases closed                                                                                      0        0           0           0
Average caseload per attorney                   (end of month)
                                                                                                  34       0           0           0
Average length of time between
arrest and case resolved.                                                                         0        0           0           0


Written Portion
     Issue or Task                 Definition                      Detail
Summary of work or issues                       The most obvious accomplishment during
during the quarter                              this quarter was getting the office
                                                operational only 31 days after signing the
                                                contract between TRLA and Val Verde
                                                County. Edwards County was also added to
                                                the RPD program during the first month of
                                                operation, making this a truly regional PD
                                                program. The staff is adequate for the
                                                current caseload, but needs to be increased
                                                in the next 2-3 months as the caseload
                                                increases.


Activities
Conduct Site visit                              In establishing an effective
                                                videoconferencing system for the RPD,
                                                TRLA will review operating systems in place
                                                in other locations during the next 30-45
                                                days, planning to have a system in place by
                                                the end of July, 2006.
Establish a project team                        The project team for establishing a
                                                videoconferencing system in Del Rio and
                                                Rocksprings is David Hall, Ricardo Perez
                                                and Joseph Resurreccion of the TRLA IT
                                                department.


Written Portion
Problem areas and resolution                    No major problems have been encountered
                                                yet. There are some infrastructure issues
                                                related to high-speed internet access in Del
                                                Rio and Rocksprings that need to be
                                                addressed in order to create a VoIP
                                                telephone system, data transmission and
                                                videoconferencing system at a reasonable
                                                cost.

Activities scheduled during next                Hiring a First Assistant and one more
reporting period:                               beginning lawyer will be a priority over the
                                                next 30-60 days, as well as getting the
                                                internet infrastructure in place. In addition,
                                                TRLA will be working on the creation of
                                                protocols for the representation of clients
                                                with mental illness, with particular emphasis
                                                on diverting them from the criminal justice
                                                system whenever appropriate and into
                                                treatment facilities and settings.




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Activities
Detailed Project Plan            TRLA is working with an experienced
                                 vendor from San Antonio to establish the
                                 videoconferencing system, and with another
                                 vendor on the VoIP telephone system.

Vendor Selection                 Vendor selection for both of the above
                                 technology systems has already been made

Written Portion
Staff changes                    Joseph Cordova, formerly of the office of
                                 the Federal Public Defender in Del Rio, was
                                 hired 5/1/06 as the Chief Public Defender.
                                 James McDermott, a 2004 graduate of the
                                 University of Texas School of Law and
                                 former briefing attorney at the 3rd Texas
                                 Court of Appeals, began work on 5/15/06.
                                 Raul Soto, a licensed private investigator
                                 from Del Rio, was hired as the Investigator
                                 effective 5/22/06.


Activities
Update existing infrastructure   Office space was rented, telephones were
                                 installed, a temporary printer/copy machine
                                 was installed, wiring for a local area network
                                 was installed, and computers for all staff
                                 were loaded with software and installed, and
                                 the staff was trained on the CTS. All of that
                                 was accomplished in the 31 days after the
                                 contract was signed with the county, and the
                                 office was operational by 5/1/06. The
                                 permanent high-speed
                                 scanner/copier/printer is to be installed in
                                 June 2006, and the VoIP telephone system
                                 is to be in place by August 2006.




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