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CALIFORNIA STUDENT AID COMMISSION
GRANT ADVISORY COMMITTEE TELECONFERENCE MEETING
THURSDAY, JULY 9, 2009
GRANT ADVISORY COMMITTEE MEMBERS:
Susan Gutierrez, Chair; Mary Lindsey, Vice Chair; Kate Jeffery; Chris Schulz; Andrew Grant;
Dean Kulju; Jammie Jelks; Timothy Bonnel; Cindy Castillo;
Lisa Douglass; Catherine Graham; Barbara Bonardi; Frederick Holland; Judi Sveen; Sally Pace;
David Kopperud; Sharon Bowles; Adrian Griffin; Coleetta McElroy;
Enrique Murillo, Commission Liaison
10:00 A.M. to 11:30 A.M.
(Meeting time is approximate)
The Grant Advisory Committee will meet to discuss and may take action on the following items:
AGENDA
Call to Order and Roll Call
Administrative Matters
Public Comment Estimated Time
1. Committee Chair’s Report (Information) 5 Minutes
2. Executive Director’s Report (Information) 20 Minutes
3. Commission Liaison Comments (Information) 5 Minutes
4. Approval of Minutes for the following meeting (Action): 5 Minutes
4.a May 7, 2009 Meeting
5. Review of Action Items from May 7, 2009 Meeting (Action) 10 Minutes
6. Workgroup Updates & Recommendations (Information/Action) 15 Minutes
6.a Non-Term Based Program Payment Periods
7. Discussion of Cal Grant Account Maintenance & Annual Interest Calculation 15 Minutes
and Negative Interest (Information/Action)
7.a Discussion and Consideration of Interest Remittance Using Calendar
Year v. Fiscal Year
8. Consideration of Continuation of Decentralization of Cal Grant Program 10 Minutes
Workgroup Topic (Information/Action)
9. Consideration of Future Topics (Action) 5 Minutes
Adjourn
NOTE: Items designated for information are appropriate for action if the committee wishes to take action.
TAB 4.a
CALIFORNIA STUDENT AID COMMISSION
GRANT ADVISORY COMMITTEE MEETING
Teleconference
MINUTES
May 7, 2009
A teleconference meeting of the Grant Advisory Committee (GAC) was held on May 7, 2009.
The following GAC Members were The following Commission Staff were present:
present: Catalina Mistler, Chief, PASD
Susan Gutierrez, Chair, CSU John Bays, Chief, Information Technology
Mary Lindsey, Vice Chair, PI Tae Kang, Acting Manager, Grant Operations
Chris Shultz, UC Gloria Falcon, Manager, PPD
Dean Kulju, CSU Debi Jackson, Manager, Information Technology
Tim Bonnel, CCC Thea Pot-Van Atta, Manager, Student Support
Cindy Castillo, CCC Services
Lisa Douglass, AICCU Charles Wood, Program Compliance
Catherine Graham, AICCU Suzan Donald, PPD
Barbara Bonardi, AICCU Kathy Spencer, PPD
Frederick Holland, PI Kristen Trimarche, PPD
Judi Sveen, PI
Sally Pace, K-12
David Kopperud, K-12
Enrique Murillo, Commission Liaison
The following GAC Members were absent:
Kate Jeffery, UC
Andrew Grant, UC
Jammie Jelks, CSU
Sharon Bowles, HS
Adrian Griffin, CPEC
Coletta McElroy, CASFAA
AICCU Association of Independent California Colleges and Universities1
CASFAA California Association of Student Financial Aid Administrators
CCC California Community College
CPEC California Postsecondary Education Commission
CSU California State University
HS High School
K-12 Kindergarten – 12th grade
PASD Program Administration and Services Division
PI Proprietary Institution
PPD Program Policy and Development Branch
UC University of California
Grant Advisory Committee Meeting May 7, 2009
TAB 4.a
1 Chair Gutierrez called the meeting to order, roll call was taken and a quorum was
2 recognized.
3 TAB – 1 COMMITTEE CHAIR’S REPORT
4 Chair Gutierrez provided the following report:
5 • Vice-Chair Lindsey attended the last Commission Meeting as Chair Gutierrez was
6 not able to attend.
7 • Commissioners listened to a presentation on the proposed decentralization of the
8 Cal Grant Program and will be following up with the various segments for further
9 discussion.
10 TAB – 2 EXECUTIVE DIRECTOR’S REPORT
11 Executive Director Fuentes-Michel provided a report, which included the following:
12 • Thanked those who sent notes during her absence.
13 • A 14 percent increase in number of Cal Grant applications received, an increase in
14 GPA’s and calls in the call center, and a total of approximately 261,000 accounts in
15 Web Grants for students. Staff remains committed to the mission of CSAC in spite of
16 staffing shortages.
17 • The 2009-10 Budget is contingent on the passage of propositions before the
18 electorate on May 19, 2009. The propositions are dependent on revenues being
19 received by the State in April; however, current revenues are down significantly and
20 regardless of whether the propositions pass, there will be further cuts to state
21 programs expected during the month of June.
22 • On May 28, 2009 the Department of Finance (DOF) will release a June revision
23 which will provide some indication of the Commission’s budget and its programs.
24 • The Senate and Assembly have scheduled a hearing next week on the issue of
25 decentralization. In pre-hearings both houses have indicated that they will not
26 support cuts to the Cal Grant program.
Grant Advisory Committee Meeting 2 May 7, 2009
TAB 4.a
1 • On April 1, 2009, the Commission received notification specifying that DOF wants to
2 revisit cuts to the Cal Grant Program, which placed back on the table the same cuts
3 as were proposed in January: elimination of the Competitive Cal Grant Program;
4 freezing of income ceilings; reduction of awards for independent
5 colleges/universities; reducing maximum Cal Grant Award by approximately 14
6 percent; and making further reductions by decoupling fee increases at UCs and
7 CSUs from financial aid.
8 • California has filed an application and has received approval for Federal Stimulus
9 funding for K-12 and higher education, which are contingent upon the State
10 maintaining 2006 levels of appropriation. Financial aid may be vulnerable to further
11 cuts in June as these funds are not included in the basic level of appropriation.
12 • In January the administration proposed potential consolidation and decentralization
13 of the Commission and its programs. A public hearing will be held on May 13 and
14 14, 2009 in the Assembly and the Senate.
15 • A copy of the Governor’s legislative proposal is available, is being circulated and will
16 be forwarded to the list serve by the Commission.
17 • The proposal disseminates the functions of the Commission to the public sector,
18 including the administration of private awards.
19 TAB – 3 COMMISSION LIAISON COMMENTS
20 Catalina Mistler presented the Commission Liaison comments, which included the
21 following:
22 • Bryan Dickason will be out for an extended leave and Tae Kang will be acting as lead in
23 the Operations area. Executive Director Fuentes-Michel relayed her faith and
24 confidence in Acting Manager Kang’s ability and asked for support in his new role.
25
26
Grant Advisory Committee Meeting 3 May 7, 2009
TAB 4.a
1 • The E1 processing continues on a weekly cycle, currently processed and offered over
2 71,000 E1 awards.
3 • Approximately 14,000 tentative E2 award offers were sent with the direction to complete
4 the G-6 form in order to determine eligibility.
5 • California Aid Report will not be sent for C1 since the budget is proposing the elimination
6 of the Competitive Program. A postcard will be mailed informing tentative awardees to
7 check their status on Web Grants for Students and that the award is tentative until the
8 outcome of the budget.
9 • Over 46,000 potential Cal Grant C recipients have been certified. The Commission will
10 be sending postcards requesting applicants to complete the supplement form.
11 • The Commission is currently processing late GPA appeals. The appeal process has
12 been communicated to students who have completed the FAFSA on time but did not
13 include a GPA.
14 • A total of 2,483 new Chafee applicants in 2009-10 have been identified. The
15 Commission is notifying renewal students to complete the FAFSA and institutions to
16 complete Needs Analysis Report.
17 TAB – 4 APPROVAL OF MINUTES FROM THE FOLLOWING MEETING:
18 4.a March 12, 2009
19 On MOTION by Member Kopperud, SECONDED and CARRIED, the GAC APPROVED
20 the minutes WITH CHANGES BY ROLL CALL VOTE. Member Graham ABSTAINED.
21 TAB – 5 REVIEW OF ACTION ITEMS FROM JANUARY 15, 2009 MEETING
22 Kristen Trimarche presented the action items and recorded the updates.
23 TAB – 6 WORKGROUP UPDATES AND RECOMMENDATIONS
24 6.a 2010-11 CAL GRANT C AWARD SCORING AND SELECTION CRITERIA
25
26
Grant Advisory Committee Meeting 4 May 7, 2009
TAB 4.a
1 Mary Lindsey, Workgroup Chair reported that the workgroup reviewed the statistics and
2 simulation data provided by staff, which would result in a shift of approximately 1,000 students.
3 This item will be included on the October 8, 2009 workgroup agenda after the award cycle has
4 been completed.
5 TAB – 7 DISCUSSION OF CAL GRANT ACCOUNT MAINTENANCE & ANNUAL INTEREST
6 CALCULATION AND NEGATIVE INTEREST
7 Manager Falcon indicated that this item is on the agenda to provide a forum for GAC
8 members to ask questions. Chief Mistler indicated that Executive Director Fuentes-Michel
9 received letters from the UC President’s Office and the CSU Chancellor’s Office in response to
10 the Special Alert that directed campuses to remit interest. The Commission is currently working
11 on the responses to those letters.
12 Member Kulju asked for clarification regarding the process and status of the interaction
13 between the Commission and DOF. Chief Mistler pointed out that the CSU System office
14 contacted DOF inquiring about the method to use in calculating interest. DOF then contacted
15 the Commission for more information, which was provided by Chief McDuffie. DOF has not
16 provided a written response.
17 A discussion ensued regarding the use of generally acceptable accounting practices and
18 interest that is earned or lost on funds.
19 On MOTION by Member Lindsey, SECONDED and CARRIED, the GAC APPROVED
20 the following BY ROLL CALL VOTE:
21 GAC respectfully requests of the Commission an update on any Commission staff
22 communication with Department of Finance regarding generally accepted accounting practices
23 being used to calculate interest.
24 7.a DISCUSSION AND CONSIDERATION OF INTEREST REMITTANCE USING CALENDAR
25 YEAR v. FISCAL YEAR
26 This item was not discussed and will be included on July 9, 2009 meeting agenda.
Grant Advisory Committee Meeting 5 May 7, 2009
TAB 4.a
1 TAB – 8 UPDATE ON GRANT DELIVERY SYSTEM IMPROVEMENTS – PHASE II
2 • Web Services will be implemented this week and an Operations Memo will be
3 released with a user guide.
4 • The advisory group used on project has been beneficial and will be continued, and
5 will allow others to be part of this teleconference group.
6 TAB – 9 CONSIDERATION OF FUTURE TOPICS
7 Member Pace requested an update and discussion regarding the status of
8 decentralization at the next GAC meeting, which is scheduled on July 9, 2009.
9 There being no further business, the meeting of the Grant Advisory Committee was
10 adjourned at 11:57 a.m.
11 ____________________________________
SUSAN GUTIERREZ
12 GRANT ADVISORY COMMITTEE CHAIR
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Grant Advisory Committee Meeting 6 May 7, 2009
TAB 5.a
GRANT ADVISORY COMMITTEE MEETING
ACTION ITEMS 2009
Shaded Items have been completed. (FAT = Future Agenda Topic; FWT = Future Workgroup Topic)
ITEM DATE TAB AGENDA TOPIC REQUESTED BY ACTION ITEM RESPONSIBLE STATUS
7 FWT 08/07/08 8 Duplication of Efforts Member Lindsey/ Add as new workgroup topic Chair Lindsey/ In progress - workgroup topic. 3/12/09 -
Commissioners Member Gutierrez topic to be taken into consideration after
Cal C Topic.
16 10/09/08 3 Changes in 2009-10 Information Institutions will be notified regarding Chief Mistler/ Completed: Follow up Ops Memo to be
Veteran's Benefits provided by Chief Veteran's Benefits and how Cal Grant Bryan Dickason sent with clarification. Letter to students
information on FAFSA Mistler need is affected by the changes on to be shared w/system offices before
FAFSA. mailing; Ops Memo released 5/22/09.
34 05/07/09 2 Executive Director's Report Member Holland/ Provide draft bill of Decentralization Gloria Falcon Completed: emailed to GAC 5/7/09
Member Kopperud proposal
35 05/07/09 4 Meeting Minutes - 3/12/09 Chair Gutierrez Page 2; line 10, change "statue" to Gloria Falcon/ Completed, posted on Internet
"statute" (2x) Kristen Trimarche
36 05/07/09 6 Workgroup Updates & WG Chair Lindsey 1.) Check program lengths < 4mos, > Chief Mistler/ T/B included on Oct Agenda after Aug-
Recommendations 12 mos by student*; 2.) Calculate Tae Kang Sep award cycle. *CSAC cannot
average GPA with only those provide, data available by institution
submitted; 3.) Run reports w/561 &
508 cohorts including Pell Eligibile and
Age Patterns; 4.) Run reports for 2009-
10 data & simulation
37 05/07/09 7 Cal Grant Account Member Kulju Provide update regarding status of Chief Mistler Completed: included on July agenda
FAT Maintenance & Annual response from Dept. of Finance
Interest Calcluation
38 05/07/09 7.a Interest Remittance using Member Shultz Move topic to July agenda Gloria Falcon/ Completed: included on July agenda
FAT Calendar vs. Fiscal year Kristen Trimarche
39 05/07/09 9 Future Agenda Topics Member Pace Discussion regarding status of Chief Mistler Completed: included on July agenda
FAT Decentralization
Page 1 of 1 Updated 6/15//09
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