BOARD MEETING REGULAR AGENDA

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BOARD MEETING REGULAR AGENDA Powered By Docstoc
					                      BOARD MEETING –REGULAR
                       Saturday, September 22, 2007
            Crystal Room, Grand Hotel, 4898 Rutherford, Nanaimo
                           10:00 am to 12:30 pm


                                       AGENDA
1.   CALL TO ORDER
     a) Opening Remarks – Executive Director Presentation
     b) Roll Call
     c) Public Participation Opportunity                                    Board Only

2.   AGENDA
     a) Any Items to be Removed from Consent Business
     b) Approve Agenda

3.   MINUTES
     a) Minutes of June 15, 2007 Executive Regular Meeting
     b) Minutes of June 16, 2007 Board Regular Meeting
     c) Minutes of July 25, 2007 Teleconference Special Executive Meeting

4.   BUSINESS ARISING FROM THE MINUTES

5.   FINANCE COMMITTEE REPORTS
      a) Committee Chair’s Verbal Report
      b) Minutes of June 15, 2007 Finance Committee Meeting
      c) Proposed 2008 Budget
      d) Reserves and Investment Income Policy
      e) 2006 Surplus Disposition
      f) Appointment of Auditor 2007
      g) Review of Funding Formula

6.   PLANNING COMMITTEE REPORTS
      a) Committee Chair’s Verbal Report
      b) Minutes of June 15, 2007 Committee Meeting
      c) 2007 Long Term Facility Plan
      d) 2007 Long Term Refurbishment Plan
      e) Port Clements Branch Project Update



                                          AGENDA
                          September 22, 2007 Board Meeting - Regular
                                                                             Page 1 of 3
7.    PROMOTIONS AND FUNDS DEVELOPMENT COMMITTEE REPORTS
      a) Committee Chair’s Verbal Report
      b) Minutes of June 15, 2007 Committee Meeting
      c) Fund Raising Wish List Policy

8.    HUMAN RESOURCES COMMITTEE REPORTS
      a) Committee Chair’s Verbal Report
      b) Minutes of June 15, 2007 Committee Meeting

9.    SPECIAL COMMITTEE REPORTS
      9.A. COMMITTEE ON LIBRARY SERVICE TO FIRST NATIONS
           a) Committee Chair’s Verbal Report
           b) Minutes of the June 15, 2007 Committee Meeting

10.   EXECUTIVE COMMITTEE REPORTS

11.   BOARD CHAIR’S REPORT

12.   BOARD MEMBERS’ REPORTS

13.   STAFF REPORTS
      a) Recommended Guidelines for Location of Board and Committee          Board Only
         Meetings
      b) Recommended Policy on Board Member Attendance at Conferences        Board Only

14.   OTHER REPORTS

15.   CORRESPONDENCE

16.   CONSENT BUSINESS
      a) Consent Correspondence
         i.    Writers In Libraries Grant
         ii.   Ministry of Education Per Capita Grant
         iii.  Central Coast RD re Appointment of New Director
         iv.   Mervin Tweed, MP, re Private Members Bill C-458
         v.    Jean Crowder, MP, to VIRL Board Chair re Private Members Bill C-458
         vi.   Jean Crowder, MP, to North Cowichan re Private Members Bill C-458
         vii.  Gordon Campbell, Premier, to VIRL Board Chair re Private Members Bill C-
               458
         viii. North Saanich to Gary Lunn, MP, re Private Members Bill C-458
         ix.   Port Alberni to Dr. James Lunney, MP, re Private Members Bill C-458
         x.    Sayward to Catherine Bell, MP, re Private Members Bill C-458
         xi.   RD of Nanaimo to Dr. James Lunney, MP, re Private Members Bill C-458
         xii.  Comox to VIRL Board Chair re Private Members Bill C-458
         xiii. RD of Mount Waddington to Catherine Bell, MP, re Private Members Bill C-
               458
         xiv. Port Hardy to Catherine Bell, MP, re Private Members Bill C-458
         xv.   Gary Lunn, MP, to VIRL Board Chair re Private Members Bill C-458

                                          AGENDA
                          September 22, 2007 Board Meeting - Regular
                                                                                Page 2 of 3
           xvi. Minister Bond re Equity, Technology and BC OneCard Grants
           xvii. Comox Strathcona Regional District re Proposed Changes
      b)   Second Quarter Financial Statements 2007
      c)   July Reserves Report 2007
      d)   July Investments Report 2007
      e)   Port Alberni Holds Only Service Update
      f)   First Nations Communities in VIRL, and Treaty Negotiation Status
      g)   Comox Strathcona Regional District - Changes
      h)   School District Literacy Plans

17.   OTHER BUSINESS

18.   ADJOURNMENT




                                           AGENDA
                           September 22, 2007 Board Meeting - Regular
                                                                              Page 3 of 3

				
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