BOARD MEETING –REGULAR
Saturday, September 22, 2007 Crystal Room, Grand Hotel, 4898 Rutherford, Nanaimo 10:00 am to 12:30 pm
AGENDA
1. CALL TO ORDER a) Opening Remarks – Executive Director Presentation b) Roll Call c) Public Participation Opportunity AGENDA a) Any Items to be Removed from Consent Business b) Approve Agenda MINUTES a) Minutes of June 15, 2007 Executive Regular Meeting b) Minutes of June 16, 2007 Board Regular Meeting c) Minutes of July 25, 2007 Teleconference Special Executive Meeting BUSINESS ARISING FROM THE MINUTES FINANCE COMMITTEE REPORTS a) Committee Chair’s Verbal Report b) Minutes of June 15, 2007 Finance Committee Meeting c) Proposed 2008 Budget d) Reserves and Investment Income Policy e) 2006 Surplus Disposition f) Appointment of Auditor 2007 g) Review of Funding Formula PLANNING COMMITTEE REPORTS a) Committee Chair’s Verbal Report b) Minutes of June 15, 2007 Committee Meeting c) 2007 Long Term Facility Plan d) 2007 Long Term Refurbishment Plan e) Port Clements Branch Project Update
Board Only
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AGENDA September 22, 2007 Board Meeting - Regular Page 1 of 3
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PROMOTIONS AND FUNDS DEVELOPMENT COMMITTEE REPORTS a) Committee Chair’s Verbal Report b) Minutes of June 15, 2007 Committee Meeting c) Fund Raising Wish List Policy HUMAN RESOURCES COMMITTEE REPORTS a) Committee Chair’s Verbal Report b) Minutes of June 15, 2007 Committee Meeting SPECIAL COMMITTEE REPORTS 9.A. COMMITTEE ON LIBRARY SERVICE TO FIRST NATIONS a) Committee Chair’s Verbal Report b) Minutes of the June 15, 2007 Committee Meeting EXECUTIVE COMMITTEE REPORTS BOARD CHAIR’S REPORT BOARD MEMBERS’ REPORTS STAFF REPORTS a) Recommended Guidelines for Location of Board and Committee Meetings b) Recommended Policy on Board Member Attendance at Conferences OTHER REPORTS CORRESPONDENCE CONSENT BUSINESS a) Consent Correspondence i. Writers In Libraries Grant ii. Ministry of Education Per Capita Grant iii. Central Coast RD re Appointment of New Director iv. Mervin Tweed, MP, re Private Members Bill C-458 v. Jean Crowder, MP, to VIRL Board Chair re Private Members Bill C-458 vi. Jean Crowder, MP, to North Cowichan re Private Members Bill C-458 vii. Gordon Campbell, Premier, to VIRL Board Chair re Private Members Bill C458 viii. North Saanich to Gary Lunn, MP, re Private Members Bill C-458 ix. Port Alberni to Dr. James Lunney, MP, re Private Members Bill C-458 x. Sayward to Catherine Bell, MP, re Private Members Bill C-458 xi. RD of Nanaimo to Dr. James Lunney, MP, re Private Members Bill C-458 xii. Comox to VIRL Board Chair re Private Members Bill C-458 xiii. RD of Mount Waddington to Catherine Bell, MP, re Private Members Bill C458 xiv. Port Hardy to Catherine Bell, MP, re Private Members Bill C-458 xv. Gary Lunn, MP, to VIRL Board Chair re Private Members Bill C-458
AGENDA September 22, 2007 Board Meeting - Regular Page 2 of 3
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10. 11. 12. 13.
Board Only Board Only
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b) c) d) e) f) g) h) 17. 18.
xvi. Minister Bond re Equity, Technology and BC OneCard Grants xvii. Comox Strathcona Regional District re Proposed Changes Second Quarter Financial Statements 2007 July Reserves Report 2007 July Investments Report 2007 Port Alberni Holds Only Service Update First Nations Communities in VIRL, and Treaty Negotiation Status Comox Strathcona Regional District - Changes School District Literacy Plans
OTHER BUSINESS ADJOURNMENT
AGENDA September 22, 2007 Board Meeting - Regular Page 3 of 3