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Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or
updates regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 626-6808.
PROCESS OUTLINE FOR SALARIED FACULTY SEARCHES / RECRUITING
*** Red asterisks indicate variation in process by faculty type. Tasks are listed in
Please refer to the "Relevant Contacts" list for contact information. approximate order;
additional notes re order
Explanation / Attachments to Primary Task Object, in order / Receiver or and deadlines are below,
Task # Task Initiating Role Primary Task Object ***Variation by Faculty Type Distribution List when available.
SECTION,
DEPT identifies need for new faculty THEME or
1 member. CENTER HEAD Refer to Search Guidelines (UA).
SECTION, Dept Recruitment
OPTIONAL: Position formally requested & THEME or Request Form - COM This form is optional, but includes information that will be needed
2 approved using Recruitment Request Form CENTER HEAD Faculty (example) for planning and Career Track posting (below). DEPT HEAD
This form changes every fiscal year. The most current version
***For Clinical Faculty only, DEPT fills out DEPT should be here but is always available on the UPH Intranet under
3 UPH Schedule 6. COORDINATOR UPH Schedule 6 Budgets/Clinical Depts.
***For Clinical Faculty only, DEPT fills out DEPT UPH Limited Hiring This form is no longer required by the College of Medicine, just
4 UPH Limited Hiring Form. COORDINATOR Form UPH.
***For Clinical Faculty only, Dept Authorities Drafts of UPH
review and approve UPH Schedule 6 / DEPT Schedule 6 and
5 Limited Hiring Form. AUTHORITIES Limited Hiring Form
UPH CFO Office,
***For Clinical Faculty only, DEPT forwards Finalized UPH UPH FINANCE
Schedule 6 and signed Limited Hiring Form DEPT Schedule 6 and signed OFFICE, Fax # 874-
6 to UPH Finance Committee COORDINATOR Limited Hiring Form 3401
Finalized UPH
Schedule 6 and COM
***For Clinical Faculty only, UPH Finance Limited Hiring Form
Committee reviews UPH Schedule 6 and UPH FINANCE signed by UPH
Limited Hiring Form & sends approval to COMMITTEE Finance Committee
7 Dept. CHAIR Chair Usually by fax to dept administrator.
At beginning of each fiscal year, depts submit recruitment plan for
upcoming year to COM, TE and NTE separately. If new FAC AFFAIRS
recruitment not included, revise and email revision as attachment DIRECTOR:
DEPT updates UA/COM Recruitment Plan & DEPT Recruitment Plan to FACULTY AFFAIRS DIRECTOR. (NTE version is in same folkersd@email.ariz
8 sends to Faculty Affairs COORDINATOR format - TE format at TE but for internal COM use only.) ona.edu
DEPT UA Career Track - Refer to information on optional Recruitment Request Form.
9 DEPT creates position on Career Track. COORDINATOR Administrative site Review date must be 10 days after last ad runs for first time.
Candace Downard,
DEPT creates advertisement & submits to DEPT Example cdownard@email.ar Often done at same time
10 HR for approval. COORDINATOR Advertisement Can be done by email. izona.edu as posting drafted.
If position has affirmative action goals, at least 2 ads required (in
DEPT COORDINATOR submits ads to DEPT addition to UA posting). See HR link to Advertising Resources --
11 journal(s). COORDINATOR Publications. Journals
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Your participation and feedback are vital to the success of these tools. If you have questions, suggestions or
updates regarding this outline, please contact Debbie Folkers at folkersd@email.arizona.edu or at 626-6808.
PROCESS OUTLINE FOR SALARIED FACULTY SEARCHES / RECRUITING
*** Red asterisks indicate variation in process by faculty type. Tasks are listed in
Please refer to the "Relevant Contacts" list for contact information. approximate order;
additional notes re order
Explanation / Attachments to Primary Task Object, in order / Receiver or and deadlines are below,
Task # Task Initiating Role Primary Task Object ***Variation by Faculty Type Distribution List when available.
If needed, DEPT COORDINATOR advises
12 applicant about how to apply on-line. Link to Career Track Instructions for Applying Online
Provide with Guest User ID & Password information from Career On or after review date:
On review date from job posting, DEPT Track posting. Example email goes with "Instructions for Applying search committee may not
COORDINATOR notifies DEPT SEARCH DEPT Example Email to Online" above and "Instructions for Reviewing Career Track DEPT SEARCH review applications before
13 COMMITTEE. COORDINATOR Search Committee Applications." COMMITTEE review date.
DEPT SEARCH COMMITTEE considers
applicants & identifies candidates to be DEPT SEARCH
14 interviewed. COMMITTEE
OPTIONAL: DEPT COORDINATOR Example Interview
submits interview approval form for DEPT DEPT Expense Approval
15 HEAD signature. COORDINATOR Form DEPT HEAD
Create itinerary: book hotels, transportation; schedule meetings,
DEPT COORDINATOR arranges DEPT dinners; communicate reimbursement instructions, etc., according
16 Candidate's visit & notifies all parties. COORDINATOR to dept policies.
DEPT
17 CANDIDATE(s) interviewed. COORDINATOR
OPTIONAL: DEPT arranges follow-up DEPT
18 interviews. COORDINATOR
See Hiring/Title Approvals/Credentialing outlines for process from
19 DEPT identifies candidate(s) for hire. here.
1b37ff20-13e8-4d3d-a17f-d25aad68c4dc.xls, 3/05/08, 2
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