MOTOR VEHICLE AGREEMENT – (Operating LeaseVehicles QUT)
THIS AGREEMENT is made on the day of 200
QUEENSLAND UNIVERSITY OF TECHNOLOGY as described in item 1 of the
Schedule to this Agreement ("the Schedule") of the one part;
THE EMPLOYEE as described in item 2 of the Schedule of the other part.
A. Queensland University of Technology and the Employee have entered into an
arrangement (the “Arrangement”) under which Queensland University of Technology
may from time to time, at its absolute discretion, offer to provide the Employee with
Benefits which may result in the Employee's Salary being reduced.
B. In terms of the Arrangement, Queensland University of Technology may offer to provide
the Employee with a motor vehicle.
C. In the event the Employee is provided with a vehicle, the Employee agrees to take the
vehicle on the terms and conditions contained herein.
WHEREBY THE PARTIES AGREE AS FOLLOWS:
In this Agreement unless the context otherwise requires:
“Benefits” means any non cash benefit and cash payment (other than the Employee's
Salary) made or expected to be made for the benefit of the Employee and any cash
payment made or expected to be made to the Employee by way of reimbursement of
expenses incurred or expected to be incurred by the Employee.
“Commencement Date” means the date specified in item 3 of the Schedule.
“Expiry Date” means the date specified in item 4 of the Schedule.
“Employee's Salary” means the Employee's remuneration by way of regular periodical
cash payments subject to PAYE tax.
“Salary Sacrifice” means that part of the Employee's Salary set aside to cover the
payment of the Benefits and the Vehicle Costs.
"Vehicle Costs" are the costs associated with the Vehicle as specified in Clause 4.
“Vehicle Supplier” means the person or entity specified in item 5 of the Schedule.
“Term” means the period commencing on the Commencement Date and ending on the
Expiry Date or such earlier date as is provided for in Clause 6.
In this Agreement unless the context otherwise requires, the singular includes the plural
and vice versa and in particular any word or expression defined in the singular shall have
a corresponding meaning when used in the plural and vice versa.
2 EMPLOYEE'S OBLIGATIONS AND RESPONSIBILITIES
2.1 Upon accepting an offer to be provided with a Vehicle under this Agreement, the
Employee agrees and covenants with Queensland University of Technology that
he or she will:
Ensure that the Vehicle remains registered in the name of the Vehicle Supplier or
Queensland University of Technology if obtained through the QUT Executive
Vehicle Scheme as specified in item 6 of the Schedule at all times and that the
Employee will not allow the Vehicle to be used for any purpose for so long as it
is not so registered;
Ensure that the Vehicle is regularly serviced in terms of the manufacturer's or, if
prescribed, the Vehicle Supplier's requirements, and that repairs or any faulty
parts are promptly replaced. The Employee acknowledges that any replacement
parts are to remain affixed to the Vehicle and are the property of the Vehicle
Save for fair wear and tear not subject to driver abuse, keep the Vehicle in the
same condition as at the Commencement Date and properly cleaned, serviced and
maintained during the Term;
Not without the prior written consent of Queensland University of Technology,
make any alteration or addition to the Vehicle other than such alterations and
additions in the course of servicing and maintaining the Vehicle; and keep the
Vehicle in a roadworthy condition.
2.2 The Employee agrees:
To indemnify and keep indemnified Queensland University of Technology
against any claims (contingent or otherwise), suits, actions, losses, damages,
judgements, costs, fines, penalties, interest or expenses incurred in relation to the
Vehicle including without limitation:
Any breach of this Agreement;
The cessation of any agreement or arrangement with the Vehicle Supplier; any
breach of relevant road traffic legislation, including without limitation, traffic
infringement fines and penalties including parking, speeding and red light camera
Any fringe benefits tax liability arising from or associated with the Vehicle being
provided to the Employee.
2.3 The Employee acknowledges that it is his or her sole responsibility to seek
independent advice on the appropriateness of the Arrangement before accepting
an offer to take a Vehicle.
2.4 The Employee acknowledges and agrees that neither Queensland University of
Technology, its officers, employees, suppliers, contractors or agents can be held
responsible should the taking of a Vehicle prove at any time to be inappropriate
to the Employee's circumstances.
3 VEHICLE USE
For motor vehicles on an operating lease, it is agreed that during the Term Queensland
University of Technology has right of use of the vehicle and may provide the employee
with private use of a vehicle. Option B.
4 VEHICLE COSTS
4.1 The Employee acknowledges that the Vehicle costs include, without limitation,
all maintenance and running costs of the Vehicle (including registration fees,
insurance premiums, repairs, restoration works, servicing and fuel) incurred
during the Term.
4.2 The Employee agrees that he or she is responsible for all and any fringe benefits
tax liability arising from or associated with the Vehicle, including any fringe
benefits tax liability arising from the disposal of the Vehicle if applicable.
4.3 The Employee agrees to pay all administrative costs and charges incidental to the
provision of the Vehicle.
5 EMPLOYEE'S INSURANCE OBLIGATIONS AND RESPONSIBILITIES
5.1 The Employee acknowledges and accepts that the safe custody of the Vehicle is
his or her responsibility.
5.2 The Employee agrees to provide Queensland University of Technology with all
information required by Queensland University of Technology to satisfy the
requirements of the motor vehicle insurer nominated by Queensland University
of Technology and declares that all information so provided is true and correct.
5.3 The Employee agrees to follow the accident procedures and police reporting
guidelines advised from time to time by Queensland University of Technology,
and to advise Queensland University of Technology immediately of any damage
to the Vehicle.
5.4 The Employee acknowledges that he or she has been provided with a copy of the
insurance policy document except where the vehicle is provided through the
QUT Executive Vehicle Scheme and that consistent with general insurance
company practices, hereby acknowledges that the Vehicle's insurance cover does
not cover the exclusions contained in the said Policy including, without
Claims arising whilst driving the Vehicle under the influence of or when
impaired by any drug or intoxicating liquor;
Claims arising from using the vehicle in an unroadworthy or dangerous
Or claims arising from any unlicensed person driving the vehicle with the
Full particulars of the above and all other exclusions are set out in the policy
5.5 In the event of an insurance claim, the Employee agrees that he or she is liable for
the nominated excess as determined by the insurer except for vehicles provided
through the QUT Executive Vehicle Scheme where the employee’s liability
covers damage or theft when the vehicle is being used for non-business purposes.
6.1 The Agreement shall commence on the Commencement Date and shall continue
Terminated by the Employee giving Queensland University of Technology one
month's notice in writing; or terminated by Queensland University of Technology
should the Employee be guilty of any breach of these Terms and Conditions; or
the Employee ceases employment with Queensland University of Technology.
6.2 Queensland University of Technology may terminate the Agreement with effect
on and from the date the finance company receives written notice from
Queensland University of Technology that the Employee has ceased to be
employed, engaged or on unpaid leave by Queensland University of Technology
for whatever reason.
6.3 In the event of unpaid leave, the employee will need to ensure that sufficient
salary sacrifice funds are available to meet all costs associated with Queensland
University of Technology supplied vehicle(s) during periods of unpaid leave, for
whatever reason the leave arises. Without prejudice, these costs will include
lease, registration, insurance, maintenance and where necessary, storage, disposal
and transport costs. Where there are insufficient funds, Queensland University of
Technology has the option to cease providing the benefit except for vehicles
provided through the QUT Executive Vehicle Scheme.
6.4 With vehicles provided through the QUT Executive Vehicle Scheme, for periods
of unpaid leave in excess of six weeks, retention of the motor vehicle by the staff
member is at the discretion of the head of the organisational unit, depending on
the business use requirements of the unit. If the organisational unit requires sole
use of the vehicle during leave in excess of six weeks then the organisational unit
will pay all lease and maintenance costs for this period and the staff members
salary sacrifice payments will temporarily cease.
6.5 Notwithstanding the above, Queensland University of Technology may terminate
the Agreement at any time should changes in any legislation or the enactment of
any new legislation impose on Queensland University of Technology financial or
other obligations in relation to the Arrangement which are, in Queensland
University of Technology's sole discretion, unacceptable to Queensland
University of Technology.
6.6 Upon termination, the Employee will deliver the Vehicle back to Queensland
University of Technology in the same condition (fair wear and tear excepted) as
at the Commencement Date.
7.1 Notices. All notices and consents required or permitted to be given under this
agreement must be in writing and given by personal service, prepaid postage,
facsimile transmission or telex transmission at such address as either party may
designate to the other by written notice.
7.2 Assignment. Neither this agreement nor any rights or obligations hereunder may
be assigned or otherwise transferred by either party without the prior written
permission of the other.
7.3 Governing Law. This agreement is governed by the laws of the State/Territory set
out in item 6 of the Schedule and the parties submit to the jurisdiction of that
7.4 Modification. This Lease may be modified only in writing signed by duly
authorised persons for both parties.
7.5 Severability. If any provision of the agreement should be held to be invalid in any
way or unenforceable, the remaining provisions shall not in any way be affected
or impaired thereby, and this agreement shall be construed so as to most nearly
give effect to the intent of the parties as it was originally executed.
7.6 No Merger. The obligations of the Employee survive the termination of this
agreement and shall ensure for the benefit of and enforceable by Queensland
University of Technology.
IN WITNESS WHEREOF the parties have hereunto set their respective hands on the day and the
year first above written.
SIGNED FOR AND ON BEHALF }
QUEENSLAND UNIVERSITY OF
TECHNOLOGY BY ________________in }…………………………………………….
the presence of: Witness
SIGNED by the Employee }
presence of:Witness }…………………………………………….
Item 1 Queensland University of Technology
Address: 2 George Street Brisbane 4000.
A.B.N. 83 791 724 622……………………..
Item 2 the Employee
Name: …………………………………………. [employee name]
Address:………………………………………… [employee address]
Item 3 Commencement Date / /200
Item 4 Expiry Date / /200…….
Item 5 Vehicle Supplier
Name:………………………………….. [supplier’s name]
Address:………………………………… [supplier’s address]
Item 6 Governing Law Queensland