Invoice with Deposit by jfg15787

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Invoice with Deposit document sample

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									                                                                                                                         Dept ID                      Invoice No
                             Accounts Receivable Invoice Form
                                                        Department Information                                                     DATE:
                             Department Name:
                                       Address:



                                          Remit to: Cash Management, Suite 6101, 21 N Park St, Madison, WI 53715-1218
Bill to:                                                                                  Ship to:




            Work Order No:                                                                            Ship Date:

                                                    Description                                                    Quantity           Rate                 Amount




                                                                       Submit in US Dollars
              Department Contact:                                                                                  Invoice Amount before Tax

            Department Phone No:                                                                                                          Tax Due

               Department e-mail:                                                                                                 Total Invoiced

                                          Remit to: Cash Management, Suite 6101, 21 N Park St, Madison, WI 53715-1218
University Use Only
                                                  Act                Tax           County Tax
     Dept          Fund      Prog     Project     ID    Account      Code          Code Name            TotaI Invoiced                         Invoice Number




                                       Any deposits involving Funds 133, 144, or 182
 If deposit uses account
                                    which do not use account code 9050 or 9051, must
 code 9050, 9051, 9060,
                                    be submitted to Research and Sponsored Programs       Any deposits involving Fund 161 require detail backup to be attached
9061, or 9062. Do not use
                                     located at 21 N. Park Street, Suite 6401, Madison,
       Program R.
                                                         WI 53715.


                                                                                                                    File name: ARinvoice.xls         Last updated: 08/05/2010
Bursars Office steps for processing A/R invoices

1. Set asside all A/R invoices w/ money to deposit

2. Daily deposit A/R money using one Bursars Office deposit slip w/ coding 030800 on the bottom

3. Make a copy of A/R invoices related to the deposit slip. Send the A/R invoice copies along w/ copy of
    deposit slip to Cash Mgmt for JET tool entry.

4. Match A/R invoices w/ copies kept in file drawer and make as paid

5. Update A/R invoice dawer to only show outstanding A/R invoices




Campus process direction

1. Use standardized A/R invoices using Cash Mgmts A/R invoice template

2. If standard invoice template needs modification, modify and then have it approved by Cash Mgmt before using
       - Make sure invoice number starts w/ 6 digit Dept ID - this helps Bursars Office w/ filing
       - Make sure coding used to deposit the funds is on the bottom of the form and in the same order
           as noted by the Cash Mgmt A/R invoice template
       - If only part of the invoice is taxable, then separate taxable sale amount from non taxable sale and enter
            it into two different lines on bottom of invoice.

3. Print 3 copies of invoices. Send one to customer, keep one, and send the last copy to Bursars Office for
     collection.
0800 on the bottom

e copies along w/ copy of




proved by Cash Mgmt before using
Office w/ filing
  and in the same order

rom non taxable sale and enter


ast copy to Bursars Office for

								
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