Rental Agreement Template to Fill In

							                                                                           Trade Mission Template
Fill in gray shaded areas as applicable to this Trade Mission. All other sections calculate automatically once this information is entered.

Name of Mission:                                                                                                             Around The World
Estimated Number of Participants:

              A. Global Trade Programs Staff                                     Hourly Rate            No. of Hours                          Total Cost
Planning Event                                                                                                                 $                                    -
Introduction to Service (if applicable)                                                                                        $                                    -
Collection of Payment (if applicable)                                                                                          $                                    -
Creation of Participation Agreement (if applicable)                                 $70.00                                     $                                    -
Communication with Post                                                                                                        $                                    -
Travel/On-site Coordination                                                                                                    $                                    -
Reporting/Follow-up Activities                                                                                                 $                                    -
Total GTP                                                                                                     0.00             $                                    -

                 B. International Operations                                     Hourly Rate                         No. of Hours                                       Total Cost
Officers
Initial Approval of event and budget negotiation (2-10 hours)                                                                                           $                            -
Appointment Schedule Review (1-8 hours)                                                                                                                 $                            -
Officer briefing of TM participants (1-2 hours)                                                                                                         $                            -
                                                                                    $70.00
Participation in appointments (0-8 hours)                                                                                                               $                            -
Follow-up (1-4hours)                                                                                                                                    $                            -
Sub-Total                                                                                                                 0.00                          $                            -

Unless otherwise noted, all times below are for the entire Trade Mission. If a category indicates time is per participant, please enter total time for one
participant. The total cost for "per participant" categories will calculate automatically based on the number of expected participants entered above.
Suggested time ranges below in blue are intended as a guide in filling out the template. Actual times for a specific event may fall outside of the
suggested ranges. The ranges were created using input from several posts.
Locally Engaged Staff (LES)
Research event (1-12 hours)                                                                                                                             $                            -
Enter in eMenu, secure HQ approval (1-2 hours)                                                                                                          $                            -
Prepare promotional materials (2-16 hours)                                                                                                              $                            -
Communication with Client (1-5 hrs per participant)                                                                                    0.00             $                            -
Communication with relevant USEAC (4-8 hours)                                                                                                           $                            -
Review Client Request/Literature/Wsite (2-4 hrs. per participant)                                                                      0.00             $                            -
Identifying Potential Partners (4-12 hrs. per participant)                           $70.00                                            0.00             $                            -
Contact Potential Partner/Qualify Appointments/Arrange Schedule (4-
                                                                                                                                       0.00             $                            -
10 hrs per participant)
Arranging Logistical Support (2-40 hours)                                                                                                               $                            -
Prepare Briefing Materials/Welcome Kit (1-8 hours)                                                                                                      $                            -
Supervise meetings with Client (0-40 hours)                                                                                                             $                            -
Follow-up Activities (4-8 hours)                                                                                                                        $                            -
Sub-Total                                                                                                                 0.00                          $                            -
TOTAL INTERNATIONAL OPERATIONS                                                                                            0.00                                Total =       $        -

Domestic Operations cost calculates automatically based on the number of expected participants entered above.
Note: If the Domestic Field is not involved in this event, total for Domestic Operations should be $0. Additional time should be included in GTP staff section if
performing these activities.
                   C. Domestic Operations                                        Hourly Rate            No. of Hours               # of clients                         Total Cost
Introduction to Service                                                                                                                0.00             $                            -
Creation of Participation Agreement & Collection of Payment                                                                            0.00             $                            -
Communication with Post & Reporting/Follow-up Activities                            $70.00                                             0.00             $                            -
Planning Event (10 - 40 hours)                                                                                                                          $                            -
Travel/On-site Coordination (0 - 40 hours)                                                                                                              $                            -
Total ODO                                                                                                                              0.00                   Total =       $        -

D. Direct Costs Charged to Client (Do not include expenses paid directly by participants to service providers.)                               Total Cost
Venue Rental
Transportation                                                                                                                 $
Food/Refreshments                                                                                                              $
Supplies                                                                                                                       $
Printing                                                                                                                       $
Equipment Rental                                                                                                               $
Advertising                                                                                                                    $
Contractors                                                                                                                    $
Other       describe-                                                                                                          $
Other       describe-                                                                                                          $
                                                                                                                                              Total =   $           -
Sections E, F, and G are overhead costs. These sections calculate automatically based on information entered above.

                         E. Headquarters*                                        Hourly Rate            No. of Hours                       Total Cost (E)
Program Management                                                                 $70.00                                      $                                    -

                      F. OIO Headquarters*                                       Hourly Rate            No. of Hours                       Total Cost (F)
Program Management                                                                 $70.00                                      $                                    -

              G. ITA Administrative Overhead                                         Cost          * Note: Cost Components E and F are based on estimates
                                                                                                   made by Field staff of HQ staff involvment
ITA Admin Overhead against all but D costs                                           6.25%
                                                                Total (G)= $                  -

            Total Indirect Expense (A+B+C+E+F+G) =                              $             -
                      35% of Indirect Expenses                                  $             -
                        Direct Expenses                                         $             -
                Estimated Number of Participants                                $             -
             Total Fee for Trade Mission at Full Cost                           $             -    * Direct Expenses plus 100% of Indirect Costs

                       Fee per Large Company                                             #DIV/0!
                                                                                $             -    * Direct Expenses Plus 35% of Indirect Costs
  Total Fee for Trade Mission at 35% of Indirect Expenses
                              Fee per SME                                                #DIV/0!