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Project Feasibility on Companies

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					                                                         Project No.:

                                                         Document No.:
PROJECT FEASIBILITY DOCUMENT


Project name    insert project name


Release         Draft/Final
                Date:



                        Author:

                        Project
                       Director:

                       Project
                      Champion:

                     Accountable
                        Body:



Executive Summary

 (Purpose, Scope, Funding Required, Source and Timeline – max 200 words)




                      Imperial College – Commercial in Confidence
9a75450c-0077-4b37-bb02-612274409297.doc                                                              insert project name
                                   Date:

DOCUMENT HISTORY


Document                  This document is only valid on the day it was printed.
Location                  The source of the document is:


Revision History

  Revision               Author                                Summary of Changes                                     New
    date                                                                                                             Version




Distribution              This document has been distributed to:

                  Name                                            Title                          Date of Issue        Version




PURPOSE
To define the project and establish the basis for its management,
To gain approval to move ahead with a feasibility study and secure necessary funding,
To seek agreement on the assessment of overall success,


CONTENTS
Background ................................................................................................... 2
Project Feasibility Definition .......................................................................... 2
Project Organisation Structure....................................................................... 3
Communication Plan ..................................................................................... 5
Quality Plan ................................................................................................... 5
Project Tolerances ........................................................................................ 5
Project Controls ............................................................................................. 5
Initial Business Case ..................................................................................... 5
Attachments: ................................................................................................. 6
Project Funding For Feasibility Study ............................................................ 7




                                   Imperial College – Commercial in Confidence
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BACKGROUND
Expand from Project Brief…
An explanation of why feasibility is needed
Is there any history or previous feasibility studies?
Is this related to / derived from any other project?




PROJECT FEASIBILITY DEFINITION
Objectives
Expand from Project Brief….what are what are the main objectives
for feasibility?

Defined method of approach
There are various possible approaches or options, detail your selected one. For example:

1. Contract Out: the project work is contracted out to an external group
2. Bespoke: developing a new solution with in-house staff
3. Modify existing product
4. Off-the-shelf: the purchase of an existing solution

Scope
What are the boundaries of the feasibility study?
How will the feasibility study work with the longer term goal, is this part of a phased approach?
Within what period will the project be delivered?
Is accessibility or security likely to be a problem?

Deliverables
Describe the deliverable within the scope considered, the end deliverable and others, for
example the end deliverable may be an evaluation document with recommendation
What questions will be answered from the feasibility study?

Exclusions
Is the project making any exclusions that the reader might expect to see?

Constraints & Assumptions
Is it likely that the project will need to work within certain constraints?
Are any imposed constraints likely to be problematical?
Should the reader be aware of any assumptions that the project has made or will make?

Interfaces
Does the project need to interface into any other project, systems, departments, companies
etc?


                         Imperial College – Commercial in Confidence
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       PROJECT ORGANISATION STRUCTURE
       If your feasibility study includes only a small team, simply detail it here using this section as
       necessary, potentially remove the diagram/table below and simply list the project
       manager/director and any involved parties.

       Project roles are not indicative of a staff position, the person with the most suitable experience
       and character will be selected for the most appropriate role, regardless of their position in the
       College. The Project Management Office can assist you with role assignment.

       Update below to reflect the projects/workstreams, you may also have a user committee that
       feeds into the project manager.

       The roles:

       Please insert names in diagram below.

OPTIONAL – Programme                                 Accountable Body (M)
Director                                       (Management Board or Ops Committee)
i.e. the Chief Coordinating
Officer has fulfilled this rile
where a small group of
projects are inter-dependent
                                                          Project Board (M)
OPTIONAL – Advisory Board            Project Director        Project Champion         Senior
Key stakeholders assisting the       Supplier(s)
Project Director and Project                                                                           Quality
Manager(s)                                                                                             Assurance
                                                                                                       (PMO)
                                                      Project Manager(s) (M)
                                     Ideal to have one for accountability, only if necessary have
                                     more




                                                           Workstream Lead(s)
             PMO Support             (this will vary if you are delivering multiple products or        Business
                                     activities)                                                       Community
                                     Workstream 1            Workstream 2            Workstream 3



       Should you require role definition for assistance please reference:
       http://www3.imperial.ac.uk/portal/page?_pageid=210,2522582&_dad=portallive&_schema=POR
       TALLIVE

       (M) Indicates Mandatory Roles

       Project Board:                                                  Advisory Board:
       Project Champion – xxx                                          xxx
       Project Director – xxx                                          xxx
       Senior Supplier – xxx                                           xxx
                                  Imperial College – Commercial in Confidence
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Senior Supplier - xxx

Workstream Leads:                                    Project Manager:
Workstream Name – xxx                                xxx




                        Imperial College – Commercial in Confidence
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COMMUNICATION PLAN
If yours is a small project you may indicate that parties involved will be part of the project team
and meet weekly with a written report issued every x weeks etc.

For feasibility studies please indicate how the team involved will communicate and the method
to determine whether you move into a full project, e.g. a presentation, evaluation

Checkpoint Report (weekly team based progress)
Highlight Report (monthly for the project board with financial summary)
Technical Reviews
Quality Reviews (monitoring against objectives, acceptable standards)




QUALITY PLAN
List any standards you are aware of that will need to be met for this feasibility study. E.g.
building standards, coding standards, that may form part of the success criteria for this to move
into a full project.




PROJECT TOLERANCES
This may not be applicable for small projects, in which case the section should be removed.

Have the Project Board set any tolerances that the Project Manager must work within? Does
this feasibility study become invalid if it does not meet certain timelines?

For example, if the timeline has been set at 10 months, is there a 5% tolerance which allows the
project to deliver 2 weeks early or 2 weeks late without needing to seek approval, but using the
normal project communication channels.


PROJECT CONTROLS
If your feasibility study impacts areas such as security, health and safety then you will need to
detail the gateways or controls that are applicable to this project, otherwise remove the section




INITIAL BUSINESS CASE
Take and expand from Project Brief

Reasons for undertaking the project

Expected benefits to be gained, both quantitative and qualitative.

An estimation of likely cost and timeframe of the full project


                         Imperial College – Commercial in Confidence
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Refer to the approaches or options to be considered and look at them against benefits, costs,
timeframe and risks
Option     Benefits                       Negatives / Risks            Cost        Timeframe



Risk Log
Make reference to your risk log, url to your project library is also sufficient




Project Schedule (E.G MS Project Plan)
Make reference to your project plan and provide a high level i.e. rolled up copy of MS Project
Plan




ATTACHMENTS:
Attach any information that may prove relevant including diagrams.




                         Imperial College – Commercial in Confidence
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PROJECT FUNDING FOR FEASIBILITY STUDY
This form is only used to seek funds for feasibility projects.
1. PROPOSED FINANCIAL PROGRAMME: The financial start date will usually be well in
advance of the start date as consultancy fees are often incurred from inception.
Financial Start Date:                             Financial End Date:
2. ESTIMATED TOTAL PROJECT                    COST / SAVING                SOURCE OF QUOTE
(not only feasibility study)
Total costs likely to be incurred (as a       £xx - £xx
range)
Total savings likely to be made (as a         £xx - £xx
range)
3. FEASIBILITY FUNDING                        COST            SOURCE OF QUOTE
Consultant Costs                              £
Other Costs                                   £
Total costs to move to Business Case          £
4. PROPOSED SOURCES OF FUNDING                POTENTIAL VALUE   COMMENTS
                                              (RANGE)
                                              £xx - £xx
5. CONFIRMATION: In signing this form the Project Director requests funding for the feasibility
study.
Funding Source                      Value                    Confirmed by
                                    £                        .
                                                             ………………………..
Position     Project Director           Project Champion            Project Manager
Name:
Signature:
             …………………………… …………………………… ……………………………
Date:



6. APPROVAL FOR FEASIBILITY FUNDING

Threshold      Accountable      Approval                                                 Please Tick
               Body
                                Management                        Finance
£0-250k        PRB              Any PRB Member                    Director of Finance    
£250k-500K PRB                  PRB Chairman                      Director of Finance    
                                Chief Operating Officer
                                Director of Strategy &
                                Planning

Name:

Signature:                      ………………………                         ………………………
Date:
7. PROJECT ADMINISTRATION
Received by Finance:                                      Date:

Finance code allocated:

                          Imperial College – Commercial in Confidence
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                    Imperial College – Commercial in Confidence
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Description: Project Feasibility on Companies document sample