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Project Execution Flowchart - DOC

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Project Execution Flowchart document sample

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									National Roads Authority                                                                        Phase 1
2010 Project Management Guidelines                                  Scheme Concept & Feasibility Studies


A1.4 Project Execution Plan (Sample Template)
Sample Project Execution Plan
1.      Basic Scheme Data and Document Control


Scheme Name




NRA Project
Reference ID




Current
Project            Phase 1 Scheme Concept and Feasibility Studies                           
Phase (Tick        Phase 2 Route Selection                                                  
one Box only)
                   Phase 3 Design                                                           

                   Phase 4 EIA/EAR and The Statutory Process                                
                   Phase 5 Advance Works and Construction Documents Preparation,
                          Tender and Award                                                  

                   Phase 6 Construction and Implementation                                  

                   Phase 7 Handover, Review and Closeout                                    




Lead Local
Authority
(L.A.)


Other Local
Authorities




Scheme
Description




Working Document                             Page 1 of 9                         Version 1.0 January 2010
National Roads Authority                                                                            Phase 1
2010 Project Management Guidelines                                      Scheme Concept & Feasibility Studies


Basic Scheme Data and Document Control

Mainline
Length (km)




Basic Scheme
Data

Total Scheme              Road            Motorway        Type 1 -        Type 2 / 3 –        Single
 Length (km)          Classification       (Length          Dual             Dual          Carriageway
                                             km)        Carriageway      Carriageway       (Length km)
                                                        (Length km)      (Length km)
                    Of national roads
                    of which
                    Of non-national
                    roads (public
                    roads only) of
                    which
                    Of farm access/
                    accommodation
                    roads




The Scheme
Involves the
Construction of:
                    Element of Scheme                                          Number (No.)
                    Number of grade-separated junctions
                    Number of at-grade junctions
                    Number of Overbridges
                    Number of Underbridges




Document           Document approval must be sought from the following list of personnel after each
Approval           revision of the Project Execution Plan.


                      Name              Department           Position           Approval            Date




Working Document                               Page 2 of 9                           Version 1.0 January 2010
National Roads Authority                                                                          Phase 1
2010 Project Management Guidelines                                    Scheme Concept & Feasibility Studies




1.      Basic Scheme Data and Document Control

PEP Revision       Each new revision of the Project Execution Plan must be reviewed and recorded in
History            the table below.


                      Revision        Authorised      Reviewed by       Reason for            Date
                                          by                              Issue




PEP                Each revision of the Project Execution Plan should be distributed to the personnel
Distribution       listed in the table below


                         Name                      Department                         Position




Related            This Project Execution Plan should be read in conjunction with the following
Documents          documents


                                               Document                                      Details




Working Document                               Page 3 of 9                         Version 1.0 January 2010
National Roads Authority                                                                    Phase 1
2010 Project Management Guidelines                              Scheme Concept & Feasibility Studies




2.      Project Definition


Background*




Project
Objectives/
Summary of
Project Brief*




Project Scope       Inclusions



                   Exclusions



                   Pre-requisites



                   Constraints**



                   Interfaces



                   Assumptions



                   Key Issues




*Summarize details on Project Background, Objectives, Scope and Brief as outlined in the Scheme
Project Brief, prepared in accordance with the NRA Project Appraisal Guidelines.
**Summarize key constraints as outlined in the Route Selection Report




Working Document                           Page 4 of 9                       Version 1.0 January 2010
National Roads Authority                                                                               Phase 1
2010 Project Management Guidelines                                         Scheme Concept & Feasibility Studies




3.      Roles, Responsibilities and Authority

Project Contact      A Project Contact List is given in the table below:
List

                        Organisation/          Name           Telephone            Fax              Email
                            Role
                      Sponsoring
                      Agency
                      Sanctioning
                      Authority
                      Client
                      Representative
                      Project
                      Coordinator
                      Project
                      Manager
                      Project Supervisor
                      Design Process
                      Lead
                      Consultant
                      Administrative
                      Lead
                      Design Team
                      Lead
                      Employer’s
                      Representative
                      PECS,
                      If required
                      Other
                      Consultants




Project Role         For a description of Project Role Responsibilities refer to the Introduction
Responsibilities     (Section viii – Management Structure – Roles & Responsibilities) of the NRA
                     Project Management Guidelines.




Project               Insert Scheme specific chart or refer to the default Chart of NRA Steering Group
Organisational        - Key Stakeholders as contained in the Introduction (Section viii – Management
Chart                 Structure – Roles & Responsibilities) of the NRA Project Management
                      Guidelines.




Project
Responsibility
Matrix



Working Document                                Page 5 of 9                              Version 1.0 January 2010
National Roads Authority                                                                         Phase 1
2010 Project Management Guidelines                                   Scheme Concept & Feasibility Studies




4.      Programme Management


Project              The Scheme will consist of a master programme which includes a hierarchy of
Hierarchy            sub-programmes or stages, which are summarised here. Each sub-section below
Overview             should include a summarised description of the stage and a reference to the
                     stages own PEP. Refer to NRA Project Management Flowchart Phases 1-7 in the
                     Introduction (Section iv - Interaction with Departmental Guidelines) of the NRA
                     Project Management Guidelines




Stages in            Planning Initial Stage
Capital Works        NRA Project Management Guidelines Phases 1-3 (Scheme Concept and
Management           Feasibility Studies; Route Selection; and Design.
                     Planning Development Stage
                     NRA Project Management Guidelines Phases 4-5 (EIA/EAR and the Statutory
                     Process; and Advance Works and Construction Document Preparation, Tender
                     and Award.
                     Implementation Stage
                     NRA Project Management Guidelines Phase               6-7    (Construction     and
                     Implementation; and Handover, Review and Closeout)



Schedule of Key Milestone Dates
                       Milestone                         Target Completion       Actual Completion
                                                                Date                    Date
Project Commencement (year)
Route Selection Report
Design Report
Completion of Part 8 Planning
Publication of CPO/MO
Publication of EIS
Oral Hearing Date
EIS & CPO/MO Approval Date
Date of Notice to Treat
Date of Notice of Entry
Contract PIN Notice
OJEU Contract Notice
Tender Issue Date
Tender Closing Date
Contract Award
Main Construction Contract Commencement Date
Road Opening/ Final Execution Certificate
Final Post Execution Certificate
Contract Completion
Project Closeout (year)

Working Document                               Page 6 of 9                        Version 1.0 January 2010
National Roads Authority                                                                     Phase 1
2010 Project Management Guidelines                               Scheme Concept & Feasibility Studies




Schedule of Programmed Procurement
    *Description of Service Provision         Form of           Target                Actual
                                             Contract /       Completion            Completion
                                             Method of           Date                  Date
                                           Procurement**




*Insert here summary details of programmed procurement of Service Providers through the various
phases of development
** State whether Standard Conditions of Engagement (COE1), Civil Engineering Works Design by the
Contractor (PW-CF4) or such other means of procurement as approved by the NRA.




5       Project Cost, Risk and Value Management

Cost, Risk &        All Cost, Risk and Value Management Procedures for this Scheme shall be
Value               carried out in accordance with the NRA Cost Management Manual. Project
Management          Expenditure Reporting shall be in accordance with the NRA PRS Web User
Procedures          Manual.




Working Document                            Page 7 of 9                       Version 1.0 January 2010
National Roads Authority                                                                         Phase 1
2010 Project Management Guidelines                                   Scheme Concept & Feasibility Studies




6       Project Control and Administration

Controlled          Refer to the Introduction (Section iii Interaction with other NRA Guidelines and
Reference           Section iv Interaction with Departmental Guidelines) of the NRA Project
Documents           Management Guidelines. Insert other Controlled Reference documents as
                    appropriate.




Document            Refer to the Introduction (Section xiii Document Register) of the NRA Project
Register            Management Guidelines.




Decision            Refer to the Introduction (Section xii Decision Register) NRA Project
Register            Management Guidelines.




Lessons             Refer to ‘Lessons Learned’ Section of Post Project Review Report as per the
Learned Log         NRA Project Appraisal Guidelines




Working Document                               Page 8 of 9                        Version 1.0 January 2010
National Roads Authority                                                                            Phase 1
2010 Project Management Guidelines                                      Scheme Concept & Feasibility Studies




7.       Communications Plan

Introduction            The communication plan details all the communication necessary to keep key
                        stakeholders informed at the correct level.
                        Typical components include:
                                  Project reporting requirements and details of Project Reviews;
                                  Meeting Schedules.




Reporting               The project reporting requirements and deliverables are outlined in the
Requirements            Deliverables Matrix (Appendix A1.3) which details at which stage an element is
                        to be produced, reviewed or updated.




Meeting                 Refer to the Introduction (Section ix Meeting Types) of the NRA Project
Schedule                Management Guidelines for details of meeting types and frequency.




8.       Quality Plan

Quality             Refer to the NRA Project Management Guidelines, the NRA Cost Management
Standards           Manual, the NRA Project Appraisal Guidelines, the NRA Construction Contract
                    Administration Manual and the NRA Environmental Assessment & Construction
                    Guidelines. Insert hereunder any additional details of quality assurance systems in
                    place to guarantee quality of deliverables, both in-house and from service
                    providers (e.g. International QA accreditation, relevant qualifications, competence
                    and training of project team etc.)

     Quality Standard         Accreditation Body          Accreditation Date      Date for Accreditation
                                                                                         Renewal




Working Document                                 Page 9 of 9                         Version 1.0 January 2010

								
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