Alabama Alabama Center for Health Statistics (updated 6/04) Department of Public Health PO Box 5625 Montgomery, AL 36103-5625 1-800-274-8683 or 334-206-2667 Fee: $12/doc, $4 for 2nd copy of same doc Check to "Department of Public Health" http://ph.state.al.us/chs/vitalrecords/vrecords.html DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is the contact info for the County Clerks in Alabama (look under Probate office) Secretary of State (updated 2/06) Alabama State House 11 S. Union St., Ste. 200 Montgomery, AL 36104 334-242-7210 or 800-274-8683 Fax: 334-242-49933 Fee: $5/doc, Check to "Albama Secretary of State" http://www.sos.state.al.us Alaska Bureau of Vital Statistics (updated 2/05) 5441 Commercial Blvd Juneau, AK 99801 907-465-3391 or FAX: 907-465-3618 Fee: $20/doc+ $12 per form for International use (This includes the $2 for the State Seal) Money Order Only to "Bureau of Vital Statistics" http://www.hss.state.ak.us/dph/bvs/ Office of the Lieutenant Governor (updated 10/05) Authentications Department 240 Main Street, Suite 301 Juneau, Alaska 99801 907-465-3509 Fax: 907-465-5400 Fee: $5/doc, Check to "State of Alaska" email@example.com http://www.gov.state.ak.us/ltgov/ Arizona Arizona Department of Health Services (updated 1/05) Office of Vital Records Office Address: 1818 West Adams: Phoenix, AZ 85007 Mailing Address: PO Box 3887; Phoenix, AZ 85030 (602) 364-1300 Fee: Certified copies of birth certificates for births occurring 1990 to present are $10.00 each. All others are $15.00 each. CERTIFIED CHECK OR MONEY ORDER to "Office of Vital Records" you must include xerox of picture ID http://www.azdhs.gov/vitalrcd - for application form and more info Arizona Secretary of State (updated 11/06) Attn: Authentications & Apostilles 1700 W. Washington, #7 Phoenix, AZ 85007 602-542-4285 Fax: 602-542-1575 Fee: $3/doc, Check to "Secretary of State" http://www.azsos.gov/business_services/notary/Apostille.htm Arkansas Division of Vital Records (updated 4/06) Department of Health Slot 44 4815 West Markham Street Little Rock, AR 72205 501-661-2336 Office open: 8AM-4:30PM Fee: $12/for 1st copy, $10 for each additional copy - Check to "Vital Records" http://www.healthyarkansas.com/certificates/certificates.html Secretary of State (updated 4/06) State Capitol Building Little Rock, AR 72201 Attn: Corporation 501-682-3409 or 888-233-0325 Fax: 501-682-3510 Fee: $5/Certification, $10/Apostille Check to "Secretary of State" http://www.sosweb.state.ar.us/ California Office of Vital Records 304 S Street Sacramento, CA 95814 916-445-2684 (recording) Fee: $12/doc (for 16-20 wks processing time) Check to "Office of Vital Records" You can also charge it for $7 additional fee (for 3 wks processing time) Fax: 1-800-858-5553 http://www.dhs.cahwnet.gov/ As of 7/99, California prefers you obtain your vital records from the county. - Here is contact info for all the County Clerks in California San Diego County Clerk: (current 6/99) Office Address: The County Administration Center;1600 Pacific Highway, Room 103; San Diego, CA 92101 Mailing Address: San Diego County Assessor/Recorder/Clerk; P.O. Box 121750; San Diego, CA 92112-1750 619-237-0502, Press 20 Fee: $15/doc for birth certificate; $8/doc for death certificate http://www.co.san-diego.ca.us/cnty/cntydepts/general/assessor/vitals.html If you need a traveling notary in Sonoma County, CA, please contact KIM ROJAS at firstname.lastname@example.org Office of the Secretary of State (current 4/05) Notary Public Division Office Address: 1500 11th St., Second Floor; Sacramento, CA 95814 Mailing address PO Box 942877; Sacramento, CA 94277-0001 916-653-6814 Fee: $20/doc, Check to "Secretary of State" If you come in person, you also pay $6 per different notary "expediting fee" http://www.ss.ca.gov/business/notary/notary_authentication.htm If you need a traveling notary in Sacramento, another adoptive Mom is available to help. Her name is Jasmine and her email is: email@example.com Colorado Vital Records Section Department of Health 4300 Cherry Creek Drive South Denver, CO 80222-1530 303-756-4464 Fee: $15 first copy/$6 for additional copies Check to "Vital Records" Secretary of State (updated 7/06) Attention: Licensing Division 1700 Broadway, Suite 300 Denver, CO 80290 303-894-2200, ext 6409 Fee: No fee for notarized documents, $2/doc for Vital Records, if mail in or drop off $15/doc for notarized documents and $17/doc for Vital Records if "while-you-wait" service, Check to "Secretary of State" http://www.sos.state.co.us Connecticut Vital Records Department of Health Services 150 Washington Street Hartford, CT 06106 860-509-7897 Fee: PLEASE CALL http://www.dph.state.ct.us/PB/HISR/Vital_Records.htm You have to order Birth Certificates from the town where the birth occured. Secretary of the State (updated 11/05) Attn: Authentications 30 Trinity Street Hartford, CT 06106 860-509-6002 Fee: $5/doc, Check to "Secretary of the State" Regular documents are $20 each, but adoption paperwork is only $5 each http://www.sots.state.ct.us/ Delaware Office of Vital Statistics (updated 1/07) Jesse Cooper Building 417 Federal Street Dover, DL 19901 302-7744-4556/4558/4700 Open: 8AM-4:15PM Fee: $10per doc Check to "Vital Statistics" http://www.dhss.delaware.gov/dhss/dph/ss/vitalstats.html Secretary of State (updated 3/06) Division of Corporations 401 Federal Street Suite 4 Dover, DE 19901 Attn: Authentications 302-739-6479 Fee: $20 for 1 doc, $30 for 2 or more. Check to "Delaware Secretary of State" http://www.state.de.us/sos/ District of Columbia Vital Records Office (updated 6/05) 825 N. Capitol Street, NE 1st Floor Washington, DC 20002 202-671-5000 8:30AM - 3:30PM Fee: $23 for form needed for adoption Check to "DC Treasurer" http://dchealth.dc.gov/services/vital_records/index.shtm Marriage Certificates (updated 6/05) District of Columbia Superior Court Marriage Bureau 500 Indiana Avenue, NW Room 4485 Washington, DC 20001 (202) 879-4840 and press "0" for a Deputy Clerk Mondays-Fridays: 8:30a.m.-5:00p.m. Fee: the triple seal certificate fee is $20 (used for adoptions and foreign jurisdictions), plus $10 for a copy Money Order payable to "Clerk, D.C. Superior Court" http://www.dccourts.gov/dccourts/superior/family/marriage.jsp Notary Commissions and Authentications Section (updated 10/05) Office Address: One Judiciary Square; 441 4th Street, NW, Room 810-S; Washington, DC 20001 Open 9AM - 1PM Mailing Address: Office of the Secretary; Executive Office of the Mayor; John A. Wilson Building;1350 Pennsylvania Avenue NW, Suite 419; Washington, DC 20004 Fee: $10/doc, Check to "DC Treasurer" 202-727-6306 http://os.dc.gov/os/cwp/view,a,1207,q,522462.asp#document Florida Vital Statistics (updated 1/06) 1217 N. Pearl St. Jacksonville, FL 32202 904-359-6932 or 6934 904-359-6900 for recording ext 1029 Office Hours: 8AM-5PM Fee: birth certificates are $9 for 1st computer generated copy, $4 each additional or $14 per certified book copy, $4 each additional $5 Marriage & Divorce (takes 2-3 wks); Rush service: add $10 Make the check to "Office of Vital Statistics" http://www.doh.state.fl.us/planning_eval/vital_statistics/ If you'd like another Mommy to pick up your Vital Records in ONE day, contact Pam Eidson at firstname.lastname@example.org NOTE: Florida requires you to get birth records from Vital Records or they will NOT State Seal them Department of State (updated 01/06) Division of Corporations Notary and Apostille Certification Office Address: 2661 Executive Center, Circle West; Tallahassee, FL 32301 Mailing Address: P.O. Box 6327; Tallahassee, FL 32314 850-245-6945 or 6975 Fee: $10/doc for State Sealed certificate, Apostilled docs only cost $20 for marriage/divorce/death decrees that are obtained from the Circuit Court level. The reason is that the SOS must first certify the Clerk of Circuit Court and then issue the Apostille for the Clerk of Circuit Court. Marriage, divorce, and death decrees obtained from the FL Vital Statistics office are still only $10 for Apostilles. Money Order, Cashier's Check or Personal Check to "Florida Department of State" http://notaries.dos.state.fl.us/notproc7.html Florida Secy of State Branches will no longer do certification after 1/1/06. All docs must go to Tallahassee. Bummer. If you would you like an Adoptive Mommy to State Seal your documents, contact Karen Rubin @ email@example.com or http://www.tallydocs.com Georgia Vital Records Unit (updated 1/02) 2600 Skyland Drive, NE Atlanta, GA 30319-3640 Phone: 404-679-4701 Fax: 404-524-4278 Office Hours: 8AM-4:45PM Fee: $10/1st copy, $5/each additional cy of same doc MONEY ORDER or CASHIER'S CHECK to "Vital Records Service" For $5 extra you can fax the request and pay by credit card Divorce certificates are available from the County, not Vital Records DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is a list of the County Clerks in Georgia FOR STATE SEALS: (updated 7/04) Secretary of State Elections Division Suite 1104, West Tower 2 Martin Luther King Jr. Dr, SW Atlanta, GA 30334 Att: Sue Moreland 404-656-2852 http://www.sos.state.ga.us/elections/commissions/default.htm Fee: $10/doc, Check to "Secretary of State" FOR APOSTILLES: (for countries which signed the Hague agreement) (updated 6/03) Notary Division 1875 Century Boulevard, Suite 100 Atlanta, GA 30345 404-327-6023 800-304-5175 http://www.gsccca.org/Projects/apost.asp Fee: $3/apostille, check or money order to "GSCCCA" Apostilled documents do not need County Seals, but State Sealed still do. Guam Office of Vital Statistics (updated 12/98) Dept of Public Health and Social Services Government of Guam PO 2816 Agana, Guam 96910 671-734-4589 Fee: $5, Check to "Treasurer of Guam" Lt. Governor Authentication Office (updated 7/2006) ATTN:Helen RJB Complex - Box 2950 Hagatna, Guam 96932 671-472-8931 Fee: -0- NOTHING, Free! Hawaii Vital Records Section (updated 2/99) State Department of Health PO Box 3378 Honolulu, HI 96801 808-586-4533 Fee: $10/1st doc, $4/additional copies, Check to "Hawaii State Department of Health" http://www.hawaii.gov/doh All documents except those that are to be APOSTILLED, must go to the Circuit Court before going to the Lieutenant Governor's office: In Hawaii, Dr. Alvin Onaka is the official State Registrar, and when you order a birth or marriage certificate, there must be a "certification letter" attatched from him. If you include a check or money order made out to the Chief Clerk First Circuit Court, they will forward the document for you. If you include another check or money order made out to The Office of the Lieutenant Governor, they will forward it on for you as well. It is best if you include express mailers for everyone, and include a letter asking them to forward it for you. Circuit Court of the First Circuit (updated 5/99) Legal Documents Section 777 Punchbowl Street Honolulu, HI 96813 Attn: Elsie 808-539-4301 Fee: $3/doc Company Check or Money Order to "Chief Clerk First Circuit Court" Office of the Lieutenant Governor (current 4/05) Office Address: 415 South Beretania Street; Honolulu, HI 96813 Mailing Address: PO Box 3226; Honolulu, HI 96801 Phone: 808-586-0255 Fax: 808-586-0231 Fee: $1/doc, Check to "Office of the Lieutenant Governor" Idaho Vital Statistics Unit Department of Health and Welfare 450 West State Street Statehouse Mail Boise, ID 83720-9990 208-334-5988 Secretary of State (updated 2/06) Office Address: 700 W Jefferson, Room 203; Boise ID 83720 Mailing address: PO Box 83720; Boise ID 83720-0080 208-334-2300 Fax: 208-334-2282 Fee: $10/doc, Check to "Secretary of State" http://www.idsos.state.id.us/ Illinois Division of Vital Records (updated 9/98) Department of Public Health 605 West Jefferson Street Springfield, IL 62702-5097 217-782-6553 Hours: 8AM-5PM Fee:$15 for 1st cy, $2 each additional copy check to "Illinois Department of Public Health" http://www.idph.state.il.us/ Illinois Secretary of State (current 5/07) Index Department 111 E. Monroe Springfield, IL 62756 217-782-7017 Fax : 217-524-0930 Fee: $2/doc, Check to "Secretary of State" http://www.sos.state.il.us/departments/index/divisions.html - see the Foreign Adoptions Section about halfway down the page Secretary of State - Chicago Branch (walk - in only!) 17 N. State Street, Suite 1137 Chicago, IL 60602 312-793-2556 (main office) 312-814-2067 (certifications) Hours: 8:00AM -3:30PM Fee: $2/doc, Check to "Secretary of State" Indiana Indiana State Dept of Health (updated 4/06) Office of Dept of Vital Records 6 West Washington Street Indianapolis, IN 46204 317-233-2700 (Recording) fee: $10 for 1st cy/$4 for each additional, check to "Indiana State Dept of Health" http://www.state.in.us/isdh/bdcertifs/birth_and_death_certificates.htm NOTE: Indiana requires you to get birth records from Vital Records or they will NOT State Seal them Marriage certificates are available from the County Clerk in the county where the marriage license was obtained. Indiana Secretary of State (current 05/07) Authentication Department 302 W. Washington Street Room E-018 Indianapolis, IN 46204 317-232-2677 Fee: $0 per document - FREE! http://www.sos.in.gov (check your notary's info) Iowa Vital Records Section (updated 9/97) Department of Public Health Lucas Office Building 321 East 12 Street Des Moines, IA 50319 515-281-5871 Fee: $10/doc, Check to "Department of Public Health" NOTE: Iowa prefers you get all Vital Records from the Main Office in Des Moines, NOT at the County Clerk's office. This way, they can walk your record over to the Secretary of State's office for the State Seal Secretary of State (updated 7/04) Corporate Division Lucas Building, 1st Floor 321 E 12th Street Des Moines, IA 50319 515-281-5204 Fax: 515-242-6556 Fee: $5/doc, Check to "Secretary of State" http://www.sos.state.ia.us/ Don't send original documents - send either photo copy of notary public's sig/stamp and/or vital records/county clerk's sig/stamp or a list of notary public/vital records/county clerk's names and commission numbers (listed on stamp). You also need to tell them the date the documents were notarized.They will send you the state certification forms to attach to the originals. Kansas KDHE Office of Vital Statistics (updated 1//04) 1000 SW Jackson Street, Suite 120 Topeka, KS 66612 785-296-1500 Fax: 785-368-6368 firstname.lastname@example.org Fee: $12.00 per document, Check to "Vital Statistics" http://www.kdhe.state.ks.us/vital/ Secretary of State (updated 9/06) 1st Floor Memorial Hall 120 SW 10th Avenue Topeka, KS 66612-1594 Attn: Georgia Lott 785-296-2239ß Fax: 785-291-3051 Fee: $7.50/doc, Check to "Secretary of State" Kentucky Office of Vital Statistics (updated 4/06) Department for Health Services 275 East Main Street , 1EA Frankfort, KY 40621 502-564-4212 Fee: Birth $10/doc, Marriage, Death and Divorce Certificates $6/doc Check to "Kentucky State Treasurer" http://chfs.ky.gov/ DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Secretary of State (updated 4/06) Apostilles Branch 700 Capitol Avenue, Rm 156 Frankfort, KY 40601 502-564-7330 Fee: $5/doc, Check to "KY State Treasurer" http://sos.ky.gov/adminservices/apostilles.htm Louisiana Vital Records Registry (updated 10/05) Office of Public Health Office Address: 325 Loyola Avenue, Room 102; New Orleans, LA 70112 Mailing Address: PO Box 60630, New Orleans, LA 70160-0630 800-454-9570 or 504-568-5152 Fax: 504-568-5391 Birth Certificate $15.50 for first $15.00 for each after, Marriage Certificate $5.50 for first, $5.00 for each after. http://www.oph.dhh.state.la.us/recordsstatistics/vitalrecords/ LA Secretary of State (updated 2/04) Commissions Department 8549 United Plaza Boulevard Baton Rouge, LA 70802 225-922-0414 Fax: 225-922-0945 Fee: $10/doc for adoptions, $20/doc for business, Check to "Secretary of State" http://www.sec.state.la.us/elections/commis/commis-index.htm Maine Office of Vital Records (updated 11/05) 11 State House Station 244 Water Street Augusta, ME 04333 207-287-3181 Fee: $10/doc, Check to "Treasurer of the State of Maine" http://www.maine.gov/dhhs/bohodr/recorder.htm Department of Secretary of State (updated 11/05) Notary Public Division 101 State House Station Augusta, ME 04333-0101 207-624-7650 Fee: $10/doc, Check to "Secretary of State" http://www.state.me.us/sos/sos.htm Maryland Division of Vital Records (update 9/05) 6550 Reisterstown Road Reisterstown Road Plaza Baltimore, MD 21215-0020 410-764-3038 Fee: $12/doc, Check to "Division of Vital Records" http://mdpublichealth.org/vsa/html/apps.html DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE Here's the Link to all the Circuit Courts in MD Secretary of State (updated 1/05) Office Address:16 Francis Street; Jeffrey Building, 1st Floor Annapolis, MD (right off State circle) Hours: 8:30a-1:00p and 2:00pm-4:30pm Mailing address Certification Desk; State House; Annapolis, MD 21401 410-974-5521 ext 5460 Fee: $5/doc, Check to "Secretary of State" http://www.sos.state.md.us or http://www.sos.state.md.us/Certifications/faq.htm#how Massachusetts Massachusetts Registry of Vital Records and Statistics (updated 7/04) 150 Mt. Vernon Street, 1st floor Dorchester, MA 02125-3105 617-740-2600 Fee: $18/doc in person, $28/doc via mail $37/doc for 2 week processing, Check to "Commonwealth of MA" $44/ doc if using a credit card http://www.mass.gov/dph/bhsre/rvr/feeincrease.htm Secretary of the Commonwealth (updated 7/04) Commissions Office One Ashburton Place Room 1719 Boston, MA 02108 617-727-2836 Fee: $6/doc, Check to "Commonwealth of MA" http://www.sec.state.ma.us/pre/precom/comidx.htm Michigan Michigan Vital Records (updated 4/06) 201 Townsend Street Capitol View Building, 3rd Floor Lansing, MI 48913 517-335-8656/8666 Fee: $26 for the first copy, $12 for extra copies You can add $3 to each document, if you'd like them to add the State Seal or Apostille $10 each for RUSH Check to "State of Michigan" http://www.michigan.gov/mdch/0,1607,7-132-4645_4702---,00.html Michigan Department of State: (updated 4/04) Office of the Great Seal 7064 Crowner Blvd. Lansing, MI 48918 517-373-2531 You must include a prepaid envelope to use this service Fee: $1/doc, Check to "State of Michigan" http://www.michigan.gov/sos or http://www.sos.state.mi.us/greatse/index.html If you would you like an Adoptive Daddy to notarize your documents or State Seal them, call traveling notary James Nelson @ 734-320-4795 or email@example.com If you would you like an Adoptive Mommy to notarize your documents or State Seal them, call traveling notary Theresa Light @ 734-439-3994 or http://www.ambassadords.com Minnesota Section of Vital Statistics (updated 2/99) Department of Health 717 Delaware Street SE PO Box 9441 Minneapolis, MN 55440 612-676-5120 st Fee: $14/1 cy, $8/each addt'l cy Check to "Minnesota Department of Health" $5 extra handling fee for charge card http://www.health.state.mn.us Secretary of State (updated 4/05) 180 State Office Bldg. 100 Martin Luther King, Jr. Blvd. St. Paul, MN 55155-1299 651-296-2803 Fax: 651-297-5844 Fee: $5/doc, Check to "Secretary of State" http://www.sos.state.mn.us/ Mississippi Vital Records (updated 12/03) State Department of Health 571 Stadium Dr. PO Box 1700 Jackson, MS 39215 (601) 576-7960 Fax: (601) 576-7505 Fee: $12 for long form needed for adoption http://www.msdh.state.ms.us/phs/index.htm Secretary of State (updated 4/04) ATTN: Nan Ainsworth 700 North Street Jackson, MS 39202 Toll Free: 800.256.3494 601.359.1633 Fax: 601.359.1607 Fee: $2/doc, check to "Secretary of State" http://www.sos.state.ms.us/ Missouri Missouri Department of Health and Senior Services (updated 1/05) Bureau of Vital Records 430 Wildwood PO Box 570 Jefferson City, MO 65102 573-751-6387 573-751-6400 will give a recorded message Fee: $15/doc for birth Make check to " Missouri Department of Health and Senior Services" http://www.health.state.mo.us/BirthAndDeathRecords/BirthAndDeathRecords.html You get your marriage certificate from the Recorder of Deeds in the county where the license was issued. Secretary of State (updated 9/06) Commission Division Office Address: 600 W. Main, Room 367; Jefferson City, MO 65101 Mailing Address: PO Box 784; Jefferson City, MO 65102 573-751-2336 Fee: $10/doc, Check to "State Director of Revenue" http://www.sos.mo.gov/business/commissions/certify.asp Missouri requires a cover letter stating complete name and address, the country the family is adopting from, gender of child adopting (if known) and number of children adopting. The cost is $10 per document, but each family only has to pay a maximum of $100 - after that, verifications are free! Would you like an Adoptive Mommy to hand-carry your documents through the Missouri Secretary of State? Contact Johnna Horn at HORNx5@charter.net Montana Department of Public Health and Human Services (updated 4/03) 111 North Sanders Room 205 Helena, MT 59604 406-444-4228 Fee: $5/birth certificate http://www.dphhs.state.mt.us or http://virtual.state.mt.us/dph_l2.htm Secretary of State (updated 7/04) Notary Division 1236 East 6th Helena, MT 59620 406-444-5379 Fax: 406-444-3976 Fee: $10/doc firstname.lastname@example.org http://sos.state.mt.us/ Montana requires that you specify if you want an apostille or authentication and will not make an assumption based on the country you are adopting from. Nebraska Vital Records/Records Management (updated 3/04) Health and Human Services System 301 Centennial Mall South P.O. Box 95065 Lincoln, NE 68509 402-471-2871 Fee: $8 for birth certificates, $7 for marriage, death or divorce decrees http://www.hhs.state.ne.us/ced/cedindex.htm NE Secretary of State (updated 11/06) Mail In: PO Box 95104; Suite 1301;Lincoln, NE 68509 Walk In:1445 K Street; 1301 State Capitol Building; Lincoln, NE 68508 402-471-2558 Fax: 402-471-4429 Fee: $10/doc, check to "Secretary of State" http://www.sos.state.ne.us/business/notary/not_auth.html Nevada Division of Health/Vital Statistics (updated 12/03) 505 East King Street Room 102 Carson City, NV 89701-4749 775-684-4242 Fax: 775-684-4156 Fee: $13 per birth certificate http://health2k.state.nv.us/forms/formindex.htm Secretary of State (updated 12/03) Capitol Complex 202 N. Carson St. Carson City, NV 89701-3714 775-684-5708 Fax: 775-684-5725 Fee: $20/doc, Check to "Secretary of State" Turnaround time is 5-10 days! You can expedite For an additional $25 per document I've been told if you show up in person, they'll expedite your dossier within 4 hours for an extra $125 http://www.sos.state.nv.us/ New Hampshire NEW HAMPSHIRE DIVISION OF VITAL RECORDS ADMINISTRATION REGISTRATION / CERTIFICATION (updated 9/05) 29 Hazen Drive Concord, NH 03301-6527 603-271-4654 Fee: $12/doc, check to "New Hampshire Vital Records" http://www.sos.nh.gov/vitalrecords/ New Hampshire Dept. of State (updated 11/05) 107 N. Main St. Concord, NH 03301 603-271-3242 Fee: $10/doc http://www.sos.nh.gov/ New Jersey NJ Vital Statistics - Customer Service Unit (updated 11/03) Department of Health Office Address: H&A Bldg, 5th Floor; Warren and Market Streets ;Trenton, NJ 08625 Mailing Address: PO Box 370; Trenton, NJ 08625-0370 609-292-4087 FAX: 609-392-4292 Fee: $4/1st doc, $2/each addt'l for regular processing, additional $22.75 for fax service BE SURE TO TELL THEM YOU NEED THE LONG FORM http://www.state.nj.us/health/vital/vital.htm NOTE: New Jersey requires you to get marriage and birth records from Vital Records or they will NOT State Seal them Secretary of State of New Jersey (updated 9/05) Dept of Treasury, Division of Revenue Office Address Attn: Notary Section, Business Service Bureau; 225 West State Street Third Floor Trenton, NJ 08608-1001 Hours: 8:30AM-4:45 PM Mailing Address: PO Box 452; Trenton, NJ 08625-0452 609-292-9292 option 4 For questions about NJ notarizations: 1-609-633-8258 Instead of the usual $25 per document, the fee is now $5 per document for adoption. The turnaround time is anywhere from 3-7 business days. Instead of the usual $40 per document for expedited service, the fee is now $20 per document for adoption. The turnaround time is 8 1/2 business hours, if you use a courier. 3 business days if you use FedEx. Check to "The Treasurer, State of New Jersey" http://www.nj.gov/njbgs New Mexico New Mexico Vital Records and Health Statistics (updated 12/03) 1105 St. Francis Drive Santa Fe, NM 87502 505-827-0121 Fee: $10/doc, check to "New Mexico Vital Records" http://dohewbs2.health.state.nm.us/VitalRec Secretary of State (updated 12/03) State Capitol, North Complex 325 Don Gaspar Avenue, Suite 300 Santa Fe, NM 87503 800-477-3632 505-827-3600 Fax: 505-827-3634 Fee: $3/doc, Check to "Secretary of State" All orders processed within 24 hours http://www.sos.state.nm.us/ New York Vital Records Section (updated 11/04) NY Department of Health Attn: Certification Unit P.O. Box 2602 Albany, NY 12220-2602 or 800 N. Pearl Street, 2nd Floor Manands, NY 12204 518-474-3075 http://www.health.state.ny.us/nysdoh/consumer/vr.htm or http://www.health.state.ny.us/ go to website for fees - or - For New York City: (updated 2/05) Bureau of Vital Records Department of Health of New York City 125 Worth Street New York, NY 10013 212-788-4521, 4522 and 4523 Fax: 1-800-908-9146 Fee: $15 per Birth Certificate per certified copy, plus a $5.50 mailing and service charge per order. Money Order to "New York City Department of Health" Ask For "Vault Copy Long Form with Letter of Exemplification" Website: http://www.ci.nyc.ny.us/html/doh/home.html Marriage Certificates All marriage certificates, except for the 5 NYC boroughs, are available through NY State Vital Records Office. All marriage certificates for any of the 5 NYC boroughs are available through the NYC Clerk's Office: City Clerk's Office Municipal Building 1 Centre Street, Room 252 New York, NY 10007 (212) 669-2400 or (212) 669-8090 8:30 AM to 4:00 PM 6 weeks service by mail, Same day service in person Website:http://nycmarriagebureau.com/about/recordroom.html MONEY ORDER ONLY to "Office of City Clerk of NY" Fee: $35 for first certified copy; $30 for each additional certified copy. Ask For "Long Form Copy with Live Signature" for use for foreign adoption. If you would like expedited service for NYC vital records or for document certification or authentication in NYC, please contact Ms. Patti Urban and Mr. Chris Moore at http://www.Legal-Eaze.com. E-mail them for info at NYOffice@Legal-Eaze.com. NOTARIZED DOCUMENTS AND NY CITY VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE . Here is a List of all the County Clerks in New York The new phone number for Norman Goodman's office is now 646.386.5956 Brooklyn County Clerk 360 Adams St., Room 190 Brooklyn, NY 11201 (718) 643-7037 fax: (718) 643-8187 Secretary of State (current 2/05) Certification Unit 123 William Street, 19th Floor New York, NY 10038 212-417-5684 Fee: $10/doc, check or MONEY ORDER to "Secretary of State" Note: All NY documents can be processed through the NYC SOS office. -or- Miscellaneous Records (updated 2/05) Department of State 41 State St. Albany, NY 12231 518-474-8642 Fee: $10/doc, check or MONEY ORDER to "Secretary of State" http://www.dos.state.ny.us/ North Carolina Vital Records Section (updated 4/04) 1903 MSC (Mail Service Center) Raleigh, NC 27699-1903 919-733-3526/3000 Fee: $15/1st copy, $5/each addt'l http://vitalrecords.dhhs.state.nc.us/ Note: Notarized Documents must have embossed seal with County and State on seal - some notaries have incorrect seal NC Secretary of State (updated 7/2005) Authentication Division Office Address: 2 S. Salisbury Street; 1st Floor - ORB; Raleigh, NC 27601-2903 Mailing Address: PO Box 29622; Raleigh, NC 27626-0622 919-807-2140 or 919-807-2131 Fee $10/doc, check to "Secretary of State" email@example.com http://www.secretary.state.nc.us/authen/ North Dakota Division of Vital Records (updated 11/04) State Capitol 600 East Boulevard Avenue Bismarck, ND 58505 701-328-2360 Fax: 701-328-1850 Fee: Birth Cert: $7 for 1st cy, $4 for additional cys of same record Marriage Cert: $5 for 1st cy, $2 for additional cys of same record Check to "Vital Records" http://www.vitalnd.com/ Secretary of State (updated 11/04) 600 E. Blvd Ave, Dept 108 Bismarck, ND 58505-0500 701-328-2900 Fax: 701-328-1690 Fee: $10/document, check to "Secretary of State" http://www.state.nd.us/sec/ Ohio Division of Vital Statistics (updated 3/01) Department of Health 35 East Chestnut Street P.O. Box 15098 Columbus, OH 43215-0098 614-466-2531 Fee: $9/doc regular service, $17.95 for expedited service Note: You can also get a certified copy from your county health dept http://www.ODH.STATE.OH.US DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE UNLESS THEY WERE NOTARIZED BY AN ATTORNEY . Here is a list of the County Clerks in Ohio Secretary of State (updated 8/05) Elections Division Borden Bldg, 180 East Broad Street 15th Floor Columbus, OH 43215 Phone: 614-466-2585 Toll free: 877-767-6446 Fax: 614-544-0649 Fee: $5/doc, Check to "Ohio Secretary of State" http://www.sos.state.oh.us/sos/ If you would like a courier to take your documents in to the OH Sec of State contact Pam Hook at PamBR3@aol.com or Darlene Watkins at firstname.lastname@example.org Darlene is also a traveling notary. 0klahoma BIRTH RECORDS: Vital Records Service (updated 11/05) Oklahoma Department of Health 1000 Northeast 10th Street Oklahoma City, OK 73117 405-271-4040 $10/doc, CHECK OR MONEY ORDER to "Vital Records Service" http://www.health.state.ok.us MARRIAGE & DIVORCE CERTIFICATES: Oklahoma County Official Contact Information As of November 1, 2004 Documents no longer need County Seals! Oklahoma Secretary of State (current 5/05) Certifications Office State Capital Building 2300 N. Lincoln Blvd., Room 101 Oklahoma City, OK 73105 405-521-3911 $20/doc, CASHIERS CHECK OR MONEY ORDER to "Secretary of State" http://www.sos.state.ok.us Oregon Oregon Vital Records (updated 2/04) Office address: 800 NE Oregon St. #205 Portland OR 97232 Mailing address: PO Box 14050 Portland OR 97293 503-731-4108 Fax: (503) 234-8417 $20/1st doc, $15/ea. addt'l. Expedite with Cred Card, next day, addt'l $12.50 Make Cashiers check out to Oregon Health Division http://www.dhs.state.or.us/publichealth/chs/certif/certfaqs.cfm Secretary of State (updated 2/04) Corporation Division, Notary Public Section 255 Capitol St, NE; Suite 151 Salem, OR 97310-1327 503-986-2593 Fee: $10/doc e-mail: email@example.com http://www.filinginoregon.com/notary/howtoauth.htm Pennsylvania Division of Vital Records (updated 1/99) Department of Health Central Building 101 South Mercer Street PO Box 1528 New Castle, PA 16103 724-656-3100 or 724-656-3143 Normal processing time - 6 weeks from date check is cashed http://www.health.state.pa.us PA child abuse clearances and criminal checks forms: http://www.dpw.state.pa.us Department of State (current 5/07) 210 North Office Bldg. Harrisburg, PA 17120 717-787-5280 Fee: $15/doc, Check to "Commonwealth of Pennsylvania" Pennsylvania will not accept raised notary seals - all notaries must notarize using a rubber stamp (it's okay to use both, but not raised seals only). If you would like a courier to take your documents in to the PA Sec of State contact Pat Steele at firstname.lastname@example.org or http://paperchasing4u.tripod.com/courier Puerto Rico Demographic Registry (updated 5/04) Department of Health Puerto Rico PO Box 11854 Fernandez Juncos Station San Juan, PR 00910 787-767-9120 Fee: $5 for 1st copy, $4 for each additional copy of Birth, Death, Marriage or Divorce certificate Money order should be made payable to "Secretary of the Treasury." Personal checks are not accepted. All applications must be accompanied by a photocopy of an of a recent, valid IDENTIFICATION OF APPLICANT. http://www.salud.gov.pr/RD/indexRD.htm Puerto Rico Department of State (updated 5/04) Certifications and Regulations Division PO Box 9023271 San Juan, PR 00902-3271 Attn: Elba Torres 787-723-4334 787-725-7303 Fee: $3/doc, MONEY ORDER ONLY to "Secretary of the Treasury Department" http://www.estado.gobierno.pr/ When sending documents by UPS, must delete P.O. Box and add: "San Francisco and corner w/San Jose St." Rhode Island Division of Vital Records (updated 11/00) Department of Health 3 Capitol Hill, Room 101 Providence, RI 02908-5097 401-222-2231 Office open: 8:30AM-4:00PM Fee: $15/doc, $10/additional copies (takes 6-8 weeks) RUSH: $20/doc, $10 additional copy (takes about 2 weeks) Check to "Rhode Island General Treasurer" Secretary of State (updatedAttn: Notary Division 148 W. River Street Providence, RI 02904-2615 401-2222-1487 Fee: $5/doc, Check to "Secretary of State" South Carolina SC DHEC, Office of Vital Records (updated 4/06) 2600 Bull Street Columbia, SC 29201 803-898-3630 or 3631 Fee: $12/doc, $3 each additional copy. Check to "Vital Records" Expedited Service: $5/document http://www.scdhec.net/vr/ Secretary of State (updated 4/06) 1205 Pendleton Street, Suite 525 Columbia, SC 29201 803-734-2512 or 2119 Fee: $2/doc, Check to "Secretary of State" http://www.scsos.com/ South Dakota Vital Records (updated 1/04) South Dakota Department of Health 600 East Capitol Avenue Pierre, SD 57501-2536 605-773-4961 Fee: $10/doc, Check to "South Dakota Department of Health" http://www.state.sd.us/doh/vitalrec/vital.htm Secretary of State (updated 5/05) Attn: Notary Division 500 East Capitol Street, Suite 204 Pierre, SD 57501 605-773-3537 Fax: 605-773-3539 Fee: $5/doc, Check to " Secretary of State" http://www.sdsos.gov/aa/ Tennessee Vital Records (updated 2/98) 421 5th Avenue North 1st Floor Central Services Building Nashville, TN 37247 615-741-1763 Fee: $10/doc, Check to "Tennessee Vital Records" DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is a list of the County Clerks in Tennessee (look under Tennessee County Home Pages) Secretary of State (updated 11/05) Attn: Notary Divison 312 Eighth Ave North Sixth Floor William R. Snodgrass Tower Nashville, TN 37243 615-741-3699 Fax: 615-741-7310 Fee: $2/doc, Check to "Secretary of State" http://www.state.tn.us/sos/ Texas Bureau of Vital Statistics (updated 1/05) Department of Health Office Address 1100 West 49th Street; Austin, TX 78756-3191 Mailing Address PO Box 12040; Austin, TX 78711-2040 512-458-7111 or 888-963-7111 Fee: $11/birth certificate, check to "Bureau of Vital Statistics" http://www.tdh.state.tx.us/bvs/registra/certcop.htm NOTE: Texas requires you to get birth certificates from Vital Records or they will NOT State Seal them Marriage records are obtained from the County Clerk Secretary of State (updated 10/05) For Vital Records: Secretary of State Statutory Document Division 1019 Brazos, Room B-13 Austin, Texas 78701 For Notarized Documents: Secretary of State Notary Public Section 1019 Brazos, Room 214 Austin, Texas 78701 For entire dossiers, you can send everything to Notary Public Section Phone: 512-463-5650 Fee: For Adoption Only: $10/doc, maximum amount $100 per child. Check to "Secretary of State" Form 2103 must be completed and submitted by family. http://www.sos.state.tx.us All other documents documents are $15 each. Texas no longer allows adoption agencies to send requests for certifications or apostilles. Requests and payments must come directly from the adopting parents. If you would like a courier to take your documents in to the TX Sec of State contact Alexa Hinda at email@example.com Utah Office of Vital Records (updated 5/04) Department of Health Office Address: Cannon Health Building; 288 North 1460 West; PO Box 16700; Salt Lake City, UT 84116-0700 Mailing Address: P.O. Box 141012 ; Salt Lake City, UT 84114-1012 801-538-6105, 6380, 6843 Fee: $15/doc for birth, $9/doc for divorce or marriage Email Address: firstname.lastname@example.org http://health.utah.gov/vitalrecords/ Utah Notary & Authentication Office (updated 6/06) State Capital Complex Room E-325 SLC, UT 84114 attn: Spencer 801-538-1041 801-538-1513 801-538-1977 Fax: 801-538-1557 Fee: $5 for vital records (birth/marriage certificates), $10 Apostilles $15 for all 'other' documents Money Orders and Cashier's checks to "STATE OF UTAH" http://governor.utah.gov/authentications/default.htm Vermont Vital Records Section (updated 6/99) Department of Health Box 70 80 Main Street Burlington, VT 05402 802-863-7275 Fee: $7/document For Vermont, if the marriage or birth certificates are dated before 1991 they are archived. You would have to call a different number to get copies: Vermont Public Records (updated 12/99) Reference & Research U.S. Route 2 - Middlesex Drawer 33 Montpelier. VT 05633-7601 802-828-3286 Office of the Secretary of State (updated 4/04) 26 Terrace St. Drawer 9 Montpelier, VT 05609-1103 Attn: Kathy Watters 802-828-2308 or 802-825-2363 Fee: $2/doc http://www.sec.state.vt.us/ Virginia VDH, Office of Vital Records and Health Statistics (current 2/05) Office Address: 1601 Willow Lawn Drive, Suite 275; Richmond, VA 23220 Mailing Address: PO Box 1000; Richmond, VA 23218-1000 804-662-6200 Fee: $12/doc Check to "State Health Department" http://www.vdh.virginia.gov Requests for authentications can be filled when ordering your vital record. The cost is $10.00 per authentication which is paid to the Secretary of the Commonwealth. When you mail in your request, make the check for the authentication payable to the "Secretary of the Commonwealth." The Secretary's office is not housed within the Office of Vital Records and must be forwarded to that office for processing. If you get your marriage certificate from the County Clerk instead of the Vital Records office, you must have the record triple sealed - two seals from the Clerk of the Court, and one seal from the Judge of the Circuit Court - attached to your marriage certificate before you send it to the Secretary of the Commonwealth. Secretary of the Commonwealth (updated 6/05) 1111 East Broad Street, 4th Floor Richmond, VA 23219 804-786-2441 Fee: $10/doc, Check to "Secretary of the Commonwealth" http://www.commonwealth.virginia.gov/ Virgin Islands U.S. Virgin Islands Department of Health (updated 4/00) Vital Statistics Knud Hansen Complex St. Thomas, VI 00801 340-774-1734 Fee: $15/birth certificate Clerk of the Territorial Court (updated 8/99) P.O. Box 70 Veterans Drive St. Thomas, VI 00804 340-774-6680 Fee: $2/doc U.S. Virgin Islands (updated 2/06) Office of the Lieutenant Governor Attn: Anna Lewis 1131 King Street Suite 101 Christiansted St. Croix, VI 00820 340.773.6459 ext 3104 Fax: 340-774-6593 Fee: $25.00/doc money order or check http://www.gov.vi/ Washington Vital Records (updated 4/00) PO Box 9709 Olympia, WA 98507-9709 (360)236-4300 (360)236-4313 for 1-day turnaround charge card service Fee: $13/doc for 5 week turnaround Check to "Department of Health" Charge Card $23 for one day turnaround Office of the Secretary of State (current 01/06) Secretary of State Office Corporation Division-Apostille and Certificate Program 801 Capitol Way South P.O. Box 40228 Olympia, WA 98504-0228 Telephone: (360) 586-2268 or 360/586-7524 Fax: (360) 586-5629 email: email@example.com Fee: $15/doc, Check to "Secretary of State" West Virginia Vital Registration Office (updated 8/06) Room 165 350 Capitol Street Charleston, WV 25301 304-558-2931 fee: $10/doc for birth & marriage certificates after 1964 http://www.wvdhhr.org/bph/oehp/hsc/vr/birtcert.htm West Virginia Secretary Of State (updated 4/05) Building 1, Suite 157K 1900 Kanawha Blvd.E Charleston, WV 25305 Attn: Amanda Osborn 304.558.6000 fee: $10 per doc/$5 for each additional doc w/same notary Mail to: firstname.lastname@example.org http://www.wvsos.com/execrecords/other/authentication.htm Wisconsin Vital Records (updated 1/99) 1 West Wilson Street, Room 158 Madison, WI 53702 608-266-1374 Fee: Birth Cert= $12/1st cy, $2 each addt'l Marriage Cert=$7/1st cy, $2 each addt'l http://www.dhfs.state.wi.us/vitalrecords/ Secretary of State (updated 1/07) Certification Desk Office Address: 30 W Mifflin St; 10th Floor; Madison, WI 53702 Mailing Address: P.O. Box 7848; Madison, WI 53703 Phone: 608-266-5503 FAX: 608-267-6813 FAX Contact: 608-266-1437 Fee: $10/doc, Check to "Secretary of State" http://www.sos.state.wi.us/apostilles.htm Check with the Secretary of State, I have been informed they prefer you fill out a "certificate request form" without sending in the original document Wyoming Wyoming Department of Health (updated 4/06) Preventive Health and Safety Division Hathaway Building Cheyenne, WY 82002 307-777-7591 Fee: $12/doc, Cashier's Check or Money Order only For faster service and for the small fee of $30.25, you can fax all the pertinent info. Call: 307-777-6555 In that case, you have to provide a credit card#. http://wdhfs.state.wy.us/vital_records/ Wyoming Secretary of State (updated 4/06) The Capitol Building 200 West 24th Street Cheyenne, WY 82002 Phone: 307-777-5860 Fax: 307-777-7640 TTY: 307-777-5351 Fee: $3/doc Email: email@example.com http://soswy.state.wy.us/authenti/authenti.htm Born Overseas to American Parents Vital Records Section - Passport Office (updated 7/04) 1111 19th Street Suite 510 Washington, DC 20522-1705 202-955-0307 Fee: $30/1st cy, $20/each addt'l Make check or money order out to: "Department of State" You can find instructions on line at: http://www.travel.state.gov/passport/get/first/first_828.html The birth certificate you need for adoption is called a "DS-1350." Call first or read http://www.travel.state.gov/passport/get/first/first_828.html to get a handle on everything you need to send them. WARNING! They take 4-8 weeks to process your request! Once you get it, unless you are using this in a country that signed the Hague Agreement of 1961, it is ready to go to the Embassy. You do not need a State Seal or Federal Seal on this document. If you are using this in a country that requires Apostilles (like Russia or Kazakhstan) ask the Passport Office to Apostille the DS-1350 when you order it.