(Government of India Enterprise)

                          TENDER FORM

TENDER NO: -G-7/ Tender/ Supply /Furniture/ 2008-09/14     dated 15-11-2008.

                          LAST DATE & TIME

BID SUBMISSION: -                    02-12.2008 at 15:00 hrs. in office
                                     chamber of DIVISIONAL
                                     ENGINEER (A & P), SAWAI

BID OPENING: -             02-12-2008 at 15:30 hrs.



FORM NO………………..

NAME OF BIDDER ……………………………………………………………………

                                   DIVISIONAL ENGINEER (A & P),


Section                   Title                               Page No.

I         Notice inviting                                        3

II        Instructions to Bidders & Conditions of Contract       4-16

III       Technical specifications                              17

IV        Bid Security Form                                     18

V         Performance Security Guarantee Bond                   19-20

VI        Schedule of delivery                                  21

VII       Profile of Bidder                                     22

VIII.     Advance Receipt From.                                 23

IX        Letter of Authorization for offending Bid opening     24

X         Declaration                                           25

XI        Agreement                                             26-27

XII       Bid Form                                              28

XIII      Financial Bid                                         29

                                 BHARAT SANCHAR NIGAM LIMITED
                                         ( A Government of India Enterprise )

                              NOTIC INVITING TENDER

  No. -7/Tender/supply/furniture/2008-09/14                          Dated : 15.11.08

     Sealed tenders are invited by the Telecom District Manager on behalf of BSNL, for
     supply of following items:
  S.N.          Name of          Estimated cost EMD                      Eligibility
  1.      Supply of Furniture 90295/-               2257/- ISO9001:2000/ISIcertified
                                                               company / authorized dealer
  Last date of submission of tender: 02.12.08 up to 15.00 Hrs.
  Date of opening of tender: 02.12.08 at 15.30 Hrs.
  (1) Tender document can be purchased by paying Rs 500.00 + VAT by cash/ DD to A.O.
  receipt to SDE (HRD) along with copy of ISO 9001/ISI certificate, authorized dealer
  certificate and firm/ individuals PAN upto 01.12.08 between 11.00 Hrs to 15.00 Hrs in
  any working day.
  (2) The intending tender shall have to deposit EMD amount mentioned as above by
  MADHOPUR payable at Sawai Madhopur of any nationalized/ scheduled bank and must
  be submitted along with technical bid other wise bid will be rejected.
  (3) Tender forms will not be send by post. However the tender bid may be accepted by
  Post provide the complete bid is received by due date & time.
  (4) All other terms and conditions and detail specifications of Items work shall be as per
  tender documents.
  (5) 25% Tender quantity can be increased/ decreased or any item may not be purchase by
  the TDM, Sawai Madhopur.
  (6) Items shall be as per tender's technical specifications.
  (7) Documents submitted along with bid shall be self-attested.
  (8) The T.D.M. Sawai Madhopur is not bound to accept the lowest rates.
  (9) The T.D.M. Sawai Madhopur reserves the right to accept or reject any tender with
  assigning any reason.
  (10) All other terms and conditions and detail of the works shall be as per tender
  (11) Turnover certificate of 150% the estimate cost during last three years.
  (12) Experience certificate of similar work in BSNL in departmental of central/ state
  Govt/PSU, State/central (under taking) and Pvt. operators like Airtel, Vodafone during
  last five year work rupees 35% of the estimate & cost of tender. Such certificate should
  be given by the officer not below them the rank of DE.
                                                      DIVISIONAL ENGINEER (A&P)
                                         3            O/o TDM, SAWAI MADHOPUR

     1-        DEFINITIONS

          (a) “The Purchaser” means the Bharat Sanchar Nigam Limited (TDM, SWM)

          (b) “The Bidder” means the individual or firm who participates in the tender and
                 submits its bid.

          (c) “The Supplier” means the individual or firm supplying the goods under the

          (d) “The Goods” means all Furniture/Computer Furniture Items and/or other
             materials, which the Supplier is required to supply to the purchaser under the

          (e) “The Advance Purchase Order” means the intention of the Purchaser to
              place the Purchase order on the bidder.

          (f) “The Purchase Order “ means the order placed by the purchaser on the
              Supplier signed by the Purchaser including all attachments and appendices
              thereto and documents incorporated by reference therein. The purchase order
              shall be deemed as      “contract” appearing in the document.

          (G) “The Contract Price” means the price payable to the Supplier under the
              purchase order for the full and proper performance of its contractual

(a) The bidder shall furnish, as part of his bid, a bid security for an security for an amount
of 2.5% of the estimated cost of the tender. The bidder (small scale units) who are
registered with National Small Scale Industries Corporation UNDER SINGLE POINT
REGISTRATION SCHEME are exempted from payment of bid security up to the
amount equal to their monetary limit. In case of bidders having monetary limit as “NO
LIMIT” the exemption will be limited to Rs. 50,00,000/ (Rs Fifty Lacs Only) as per
existing policy of BSNL A proof regarding current registration with NSIC for the
TENDERED ITEMS will have to be attached along with the bid.
(b)The bid security is required to protect the purchaser against the risk of bidder's
conduct, which would warrant the forfeiture of bid security pursuant to clause          2.1(g.)
c)The bid security shall be in the form of D.D. /Banker's cheques drawn on any schedule
bank at Sawai Madhopur in favour of AO (Cash ) BSNL O/o TMD Sawai Madhopur (as
per section IV.)
                                                           Signature with date & seal of the bidder

(d) A bid, not secured in accordance with clauses 2.1 (a) and (c) shall be rejected by the
Purchaser being non- responsive at the bid opening stage and returned to the bidder

(e) The bid security of the unsuccessful bidder will be discharged/ returned as promptly
as possible as but not later than 30 days after the expiry of the period of the bid validity
prescribed by the purchaser.

(f) The successful bidder's bid security will be discharged upon the bidder's acceptance of
the advance purchase order satisfaction in accordance with clause 3.9 and furnishing the
performance security.

 (g) The bid security may be forfeited:
*       If the bidder withdraws his bid during the period of bid validity specified by
        the bidder in the Bid form or
*       In the case of successful bidder, if the bidder fails:
        (i) to sign the contract in accordance with clause 3.9 or
        (ii) to furnish performance security in accordance with clause 3.9. In both the
above cases, the bidder will not be eligible to participate in the tender for same item for
one year from the date of issued of APO. The bidder will not approach the court against
the decision of BSNL in this regard.

(h) "Tender by Manufacture". Tenders shall be given only by Manufacture of repute of
the goods with all India presence. They shall therefore furnish necessary document :

         2..2   Submission of Tender:

(A) The 1st sealed envelope, duly marked as "Bid Security" should contain EMD
furnished in accordance with the clause 2.1 above to establish the Bidder's eligibility to
the bid and his qualification to perform the contract if his bid is accepted.

(B) The 2nd sealed envelope, duly marked as "Qualifying Bid " should contain the
following documents to establish the Bidder's eligibility to the bid and his qualification
to perform the contract if his bid is accepted.

   I.      The issued original technical bid document (Section-I to VI ) signed on each
           page by the authorized signatory of the bidder and Annexure- B,C,D,E,F & G
           duly filled.
   II.     Photo State attested copies of document(s) establishing that the bidder is an
           Indian      Company       either    manufacturer or authorized dealer of the
           manufacturer(s) for the quoted items.

                                                          Signature with date & seal of the bidder

   III.   Attested photocopies of firm's partnership/ proprietorship deed/ MOA/
          Registration Documents.
    IV. Experience certificate of similar work in BSNL in departmental of central/
          state Govt/PSU, State/central (under taking) and Pvt. operators like Airtel,
          Vodafone during last five year work rupees 35% of the estimate & cost of
          tender. Such certificate should be given by the officer not below them the rank
          of DE
    V. Power of Attorney in case of partnership firm/ Authority Letter to sign the
          Tender Document.
    VI. Attested photo copies of latest and valid NSIC Certificate duly certified by
          NSIC (if applicable)
    VII. 150% turn over certificate of estimate cost.
    VIII. Documentary evidences establishing that the goods being officered are in
          conformity to the bid document (may be, in the form of literature, brochures,
          drawings, data etc. showing detailed description of goods with essential
          technical and performance characteristics), if available.
    IX. Any other document required as per tender conditions.
    X. Draft of Rs 500/+VAT (Tender Document Fees) in favour of AO (Cash)
          BSNL Sawai Madhopur issued by any nationalized /scheduled bank, in case bid
          document is down loaded from website.
    XI. Attested photo copy of PAN Card and Sales Tax Registration Certificate.
2.3 The 3rd sealed envelope, duly marked as "Financial Bid” should contain Price
    Schedule" provided as section XIII duly filled and signed by the authorized signatory
    of the bidder.
2.4 The 4th sealed envelope should contain the 1St, 2nd and the 3rd sealed envelopes All
    the four envelopes should contain the name/ address/seal of the bidder and the tender
    number. The bid should be addressed to "The D.E. (A&P) O/o TDM Sawai
    Madhopur –322001
2.5 The sealed envelope should be dropped in the tender box kept in the chamber of D.E.
    (A&P) addressed above. These will be opened as per schedule in the presence of
    bidders or their authorized representatives.
2.6 COST OF BIDDING: The bidder shall bear all costs associated with the preparation
    and submission of the bid. The Purchaser will, in no case, be responsible or liable for
    these costs, regardless of the conduct or outcome of the bidding process.

(a) A prospective bidder, requiring any clarification on the Bid Documents shall notify
the Purchaser in writing or by FAX at the Purchaser's mailing address indicated in the
invitation of Bid. The Purchaser shall respond in writing to any request for the
clarification of the Bid Document, which it receives not later than 7 days prior to the date
of opening of the Tenders. Copies of the query (without identifying the source ) and
clarifications by the Purchaser shall be sent to all the prospective bidders who have
received the bid documents.

                                                          Signature with date & seal of the bidder
(b) Any clarification issued by BSNL in response to query raised by prospective bidders
shall form an integral part of bid documents and it may amount to an amendment of
relevant clauses of the bid documents.


(a) At any time, prior to the date of submission of Bids, the Purchaser may, for any
reason, whether at its own initiative or in response to a clarification requested by a
prospective bidder, modify bid documents by amendments.

(b) The amendments shall be notified in writing or by FAX to all prospective bidders on
the address intimated at the time of purchase of the bid document from the purchaser and
these amendments will be binding on them.

(c) In order to afford prospective bidders a reasonable time to take the amendment into
account in preparing their bids, the purchaser may, at its discretion, extend the deadline
for the submission of bids suitably.


(a) The bidder shall give the total composite price inclusive of all Levies & Taxes i.e.
Sales Tax & Excise, packing, forwarding, freight, transportation and insurance etc.
indicated against the goods it proposes to supply under the contract as per the price
schedule given in Financial Bid. The offer shall be firm in Indian Rupees. No Foreign
exchange will be made available by the purchaser.

(b) The supplier shall quote as per price schedule given in Financial Bid for all the items
given in schedule of requirement.

(c) The price quoted by the bidder shall remain fixed during the entire period of contract
and shall not be subject to variation on any account. A bid submitted with an adjustable
price quotation will be treated as non- responsive and rejected.

(d) The prices quoted by the bidder shall be in sufficient detail to enable the Purchaser to
arrive at the price of furniture/ computer fumitory items offered.

(e) "DISCOUNT", if any, offered by the bidders shall not be considered unless
specifically indicated in the price schedule. Bidders desiring to offer discount shall
therefore modify their offers suitable white quoting and shall quote clearly net price
taking all such factors like Discount, free supply, etc, into account"

(f) The price approved by BSNL for procurement will be inclusive of Levies and Taxes,
packing, forwarding, freight, transportation and insurance as mentioned in clause 2.9 (a)
above. Any change in these shall have no effect on price during the scheduled period.

                                                          Signature with date & seal of the bidder


(a) Bids must be received by the Purchaser at the address specified under clause 2.4 not
later than 13.00 hrs. on due date.

(b) The Purchaser may, at its discretion, extend this deadline for the submission of bids
by amending the Bid Documents in accordance with clause 2.8 in which case all rights
and obligations of the purchaser and bidders previously subject to the deadline will
thereafter be subjected to the deadline as extended.

(c) The bidder shall submit his bid offer against a set of bid documents purchased by him
for all of the furniture items as per requirement of the Bid Documents. He may include
alternate offer, if permissible as per the bid however not more than one independent and
complete offer shall be permitted from the bidder.

2.11   LATE BIDS

Any bid received by the purchaser after the deadline for submission of bids Prescribed by
the purchaser pursuant to clause 2.10, shall be rejected and returned unopened to the


(a) The bidder may modify or withdraw his bid after submission provided that the written
notice of the modification or withdrawal is received by the purchaser prior to the deadline
prescribed for submission of bids only.

(b) The bidder's modification or withdrawal notice shall be prepared, sealed, marked and
dispatched as required in the case of bid submission A withdrawal notice may also be
sent by FAX but followed by a signed confirmation copy by post not later than the
dealing for submission of bids.

(c) Subject to clause 2.8 no bid shall be modified subsequent to the deadline for
submission of bids.


(a) The purchaser shall open bids in the presence of bidders or their authorized
representatives who chose to attend, at 15.00 hrs on due date. The bidders
representatives, who are present, shall sign in an attendance register. Authority letter to
this effect shall be submitted by the bidders before they are allowed to participate in bid
opening (Format given in Annexure-D)
(b) Venue of Bid opening shall be:
                 DE (A&P) Chamber
                 O/o TDM, Sawai Madhopur -322001
                                                         Signature with date & seal of the bidder

(c) A maximum of two representatives of any bidder shall be authorized and permitted to
attend the bid opening.

(d) The bidder's names. Bid prices, modifications, bid withdrawals and such other details
as the purchaser, at its discretion, may consider appropriate will be announced at the time
of opening.

 3.2 The Bids shall be opened in the following manner:
(a) The bid opening committee shall count the number of bids and assign serial numbers
to the bids. For example, if 10 tenders have been received the bids shall be numbered as 1
of 10, 2 of 10 etc. All the members shall initial on the outer envelopes of all the bids with

(b) The envelopes containing the tender offer and not properly sealed, shall not be opened
and shall be rejected outright. Closing the cover with gum will not be treated as sealed
cover. The reasons for not opening such bidder offers shall be recorded on the face of the
envelope and all the members of the opening such bidder offers shall be recorded on the
face of the envelope and all the members of the opening such bidder offers shall be
recorded on the face of the envelope and all the members of the opening committee shall
initial with date.

(c) First the outer envelope containing the three envelopes be opened. The bid opening
committee shall initial on all three envelopes with date.

(d) Among these three envelopes, the envelope marked " Bid Security" shall be opened
first and examined.

(e) The bidders who have submitted proper bid security as per tender document, their
"QUALIFYING BID” shall be opened and papers/ documents submitted by the bidder
shall be examined and recorded by the TOC. After opening the qualifying bid, all the
documents contained therein shall be serially numbered and signed by the bid opening
committee members.

(f) After recording of the "Qualifying Bid" to TOC will place the entire Financials bid
submitted by the bidder in an envelope and will properly seal it with wax or packing PVC
tape for keeping in safe custody. All financial bids envelops and the envelope in which all
the financial bids have been preserved shall be signed by the TOC members and the
bidders representatives.

(g) Financial Bid shall be opened in the following manner:

(h)The envelope marked "Financial Bid " will be opened only for qualified tenders in
"Qualifying Bid"

(i) The date and time of opening of "Financial Bid" shall be conveyed to all the bidder
members who have qualified in Qualifying Bid and their representative shall be allowed
to attend the financial bid opening.
                                                          Signature with date & seal of the bidder
(j) After opening the "Financial Bid” the bidder's name, bid prices, modifications, bid
withdrawals and such other details as the Department, at its discretion, may consider
appropriate; will be announced at the opening.

(k) In case there is discrepancy in figures and words in the quote, the same shall be
announced in the bid opening, but the quote in words shall prevail.

3.3     Preliminary Evaluation
(a) Purchaser shall evaluate the Eligibility Bids to determine whether they are complete
and whether the documents have been properly signed and whether the bids are generally
in order:

(b) Prior to the detailed evaluation pursuant to clause 3.2 the Purchaser will determine the
substantial responsiveness of each bid to the Bid Document. For purposes of these
clauses, a substantially responsive bid is one, which conforms to all the terms and
conditions of the Bid Documents without material deviations. The purchaser's
determination of bid's responsiveness shall be based on the contents of the bid itself
without recourse to extrinsic evidence.

(c) A bid, determined as substantially non- responsive will be rejected by the purchaser
and shall not subsequent to the bid opening be made responsive by the bidder by
correction of the non- conformity. Price Bid of the substantially non- responsive bid shall
not be opened.

(d) The Purchaser may waive any minor infirmity or non- conformity in a bid, which
doesn’t constitute a material deviation, provided such waiver doesn't prejudice or affect
the relative ranking of any bidder.

(a) The Purchaser shall open the Financial Bids and evaluate in detail and compare in
respective of the bids previously determined to be substantially responsive pursuant to
clause 3.3(b)

(b)The evaluation and comparison of substantially responsive bids shall be done on the
price of the goods offered inclusive of Levies & Taxes i.e. Sales Tax & Excise Duly,
packing, forwarding, freight and insurance etc. as indicated in the Price Schedule in
SECTION -XIV of the Bid Document.

(c) Price evaluation shall be done on the basis of total price of all the goods and services
tendered for.

(d) Arithmetical errors shall be rectified on the following basis. If there is a discrepancy
between the unit price and total price that is obtained by multiplying the unit price and
quantity, the unit price shall prevail and the total price shall be corrected by the
purchaser, if them is a discrepancy between words and figures, the amount in words shall
prevail if the supplier does not accept the correction of the emirs, his bid shall be rejected.

                                                           Signature with date & seal of the bidder
 (a) No bidder shall try to influence the Purchaser on any matter relating to its bid, from
the time of the bid opening till the time the contract is awarded.

(b) Any effort by a bidder to modify his bid or influence the purchaser in the purchaser's
bid evaluation, bid comparison or contract award decision shall result in the rejection of
the bid.

The Purchaser shall consider placement of orders for commercial supplies only on those
eligible bidders whose offers have been found technically, commercially and financially
acceptable. The Purchaser reserves the right to counter offers price(s) against price(s)
quoted by any bidder.

(a) BSNL will have the right to increase or decrease up to 25% of the quantity of goods
and services specified in the schedule of requirements without any change in the unil
price or other terms and conditions at the time of award of contract.

(b) In exceptional situation where the requirement is of an emergent nature and it is
necessary to ensure continued supplies from the existing vendors, the purchaser reserves
the right to place repeat order up to 50% of the quantities of goods and services contained
in the running tender/ contract within a period of twelve months from the date of
acceptance of APO at the same rate or a rate negotiated (downwardly) with the existing
vendors considering the reasonability of rates based on prevailing market conditions and
the impact of reduction in duties and taxes etc.

The Purchaser reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids, at any time prior to award or connect without assigning any
reason whatsoever and without thereby incurring any liability to the affected bidder or
bidders on the grounds of purchaser's action.

(a)The issue of an Advance Purchase Order shall constitute the intention of the Purchaser
to enter into contract with the bidder. The successful tenderer will be intimated of the
acceptance of his tender by a letter/ telegram of formal acceptance of tender. Where
acceptance is communicated by the telegram, the formal acceptance of tender will be
forwarded to the contractor as soon as possible, but the telegram must be acted upon
immediately and agreement as per form of agreement given in Annexure-F on a non-
judicial stamp paper of Rs 100.00 (Rs One Hundred only) is to be signed by the tenderer
within 14 days of issue of acceptance letter, failing which the EMD shall likely to be
forfeited, Bidder has to bear the cost of stamp paper.

                                                         Signature with date & seal of the bidder
(b) The bidder shall within 14 days of issue of the advance purchase order, give his
acceptance along with performance security in conformity with Section V provided with
the bid document.

(a) Failure of the successful bidder to comply with the requirement of clause 3.8 shall
constitute sufficient ground for the annulment of the award & the forfeiture of the bid
security in which event the Purchaser may make the award to any other bidder at the
discretion of the purchaser of call for new bids.

(b) Purchaser reserves the right to disqualify the supplier for a suitable period who
habitually failed to supply the fumitory items in time. Further the suppliers whose
furniture item does not perform satisfactory in the field in accordance with the
specifications may also be disqualified for a suitable period as decided by the purchaser.

(c) Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails
to honour his bid without sufficient grounds.

(a) Prices charged by the supplier for goods delivered and services performed under the
contract shall not be higher than the prices quoted by the Supplier in his Bid.

(b) In the case of revision of Statutory Levies/ Taxes during the finalization period of
tender. The Purchaser reserves the right to ask for reduction in the prices.

(c) Prices once fixed will remain valid during the schedule delivery period. Increase and
decrease of Taxes and other statutory duties will not affect the price during this period.

(d) Any increase in taxes and other statutory duties/ levies after the expiry of the delivery
date shall be to the supplier's account. However benefit of any decrease in these taxes/
duties shall be passed on to the Purchaser by the supplier.

(a) The purchaser may, at any time, by a written order given to a supplier, make changes
within the general scope of the contract in any one or more of the following.
(i) Drawings, designs or specifications, where Goods to be supplied under the contract
are to be specifically manufactured for the Purchaser.
(ii) the method of transportation of packing.
(iii) the place of delivery or
(iv) the services to be provided by the supplier.

(b) If any such change causes an increase or decrease in the cost of, or the time required
for the execution of the contract an equitable adjustment shall be made in the contract
price or delivery schedule, or both, and the contract shall accordingly be amended Any
proposal by the supplier for adjustment under this clause must be made within thirty days
from the date of the receipt of the change in order.
                                                          Signature with date & seal of the bidder
3.13 SUB CONTRACTS: The Supplier shall notify the Purchaser in writing of all sub
contracts awarded under this contract if not already specified in his bid. Such notification,
in his original bid or later shall not relieve the supplier from any liability or obligation
under the Contract.

3.14 FORFEITURE OF EMD: In case the successful bidder fails to deposit
performance security of fails to submit the required documents at the time of agreement
or does not turn up for agreement, the EMD of the bidder shall be forfeited and the tender
approval shall be cancelled.

(a) The supplier shall furnish performance security to the purchaser for an amount equal
to 10% of the value of purchase order within 14 days from the date of issue of Advance
Purchase Order by the Purchaser. The suppliers (small scale units) who are registered
with National Small Scale Industries Corporation UNDER SINGLE POINT
REGISTRATION SCHEME are exempted from payment of performance security up to
the amount equal to their monetary limit. In case of suppliers having monetary limit as
"NO LIMIT " the exemption will be limited to RS 50,00,000/- (Rupees Fifty Lacs) only
as per existing policy of BSNL. A proof regarding current registration with NSIC for the
TENDERED ITEMS will have to be attached along with the bid.

(b) The proceeds of the performance security shall be payable to the Purchaser as
compensation for any loss resulting from the supplier's failure to complete its obligations
under the contract No interest will be payable on earnest money or performance security
in any case.

(c) The performance security Bond shall be in the form of Bank Guarantee issued by a
scheduled Bank and in the forms provided in 'Section-V' of this Bid Document Validity
of the Bank Guarantee shall be for 42 months.

(d) The performance security Bond will be discharged by the Purchaser after completion
of the supplier's performance obligations including warranty obligations under the

(e) In the event of any breach of any terms and conditions or delay or default, the contract
will be terminated and the performance security will be forfeited by the BSNL.

3.16   Conditional tenders in modification to the terms and conditions given in this
       document are liable to be rejected.


4.1 Validity of the approved rates shall be upto one year from the date of agreement and
can be extended with mutual consent, if required.
4.2Validity of the contract agreement shall be upto the last day of the warranty period of
the last procured item (s) under the contract.
4.3 Purchase orders may be placed in phases or in lump sum.
                                                          Signature with date & seal of the bidder
5.1 If the contractor fails to supply the articles within the prescribed time as mentioned in
the purchase order, penalty at the following rates shall be imposed on him. The following
penalty shall be levied from the amount due to the contractor in the same or other work
order or from security deposit/ or from any other money payable to the contractor 1% of
the value of purchase order for each week of delay or part there of for a period of up to 6
weeks and there after 2% of value of purchase order for each week or part there of. Total
penalty if levied will not be more than 10% of tender cost for the firm concernment.

5.2 In case of failure of supply of the material as per terms and conditions of the
agreement or delays in supply the TDM Sawai Madhopur has got right to purchase the
material from open market at the risk and cost of the Supplier, without any tender/
quotation formalities, in addition to the imposition of the penalties.

5.3 Any excess expenditure incurred on purchasing the material from the market shall be
recovered from the bills or the performance security or the Supplier.

6.1 Consignee will be SDE (HRD) O/o TDM Sawai Madhopur.
6.2 Supplier shall submit separate bills (duly pre- receipted) against each P.O. in triplicate
to the consignee.
6.3 The supplied goods will be inspected and tested for the technical specifications asked
for in the tender by8 the consignee or store in charge SDE (HRD)

The Supplier shall have to supply all required furniture at SDE (HRD) Furniture store,
O/o TDM Sawai Madhopur or any other place intimate by SDE (HRD) located in Sawai
Madhopur SSA


8.1 100% payment of the P.O. value will be made on receipt of complete consignments as
per tender specifications. For claiming the payment following documents must be
a. Invoice in triplicate, duly pre- receipted
b. Delivery Challan duly signed by the consignee

8.2 No payment shall be made for the goods rejected at site, on complaint, if any.


9.1 If, at any time , during the continuance of this contract, the performance in whole or
in part by either party of any obligation under this contract is prevented or delayed by
reasons of any war or hostility, acts of the public enemy, civil commotion, sabotage,
fires, floods, explosions, epidemics, quarantine restriction, strikes, lockouts or act of God
( hereinafter referred to as events) provided notice of happenings of any such eventuality
                                                           Signature with date & seal of the bidder
is given by either party of the other within 21 days from the date of occurrence thereof,
neither party shall by reason of such event be entitled to terminate this contract nor shall
either party have any claim for damages against other in respect of such non-
performance or delay in performance and deliveries under the contract shall be resumed
as soon as practicable after such an event come to an end or cease to exist, and the
decision of the Purchaser as to whether the deliveries have been so resumed or not shall
be final and conclusive. Further that if the performance in whole or part of any obligation
under this contract is prevented or delayed by reasons of any such event for a period
exceeding 60 days, either party may, at its option, terminate the contract.

9.2 Provided, also that if the contract is terminated under this clause, the Purchaser shall
be at liberty to take, over from the Supplier at a price to be fixed by the purchaser, which
shall be final, all unused, undamaged and acceptable materials, bought out components
and stores in course of manufacture which may be in possession of the Supplier at the
time of such termination or such portion thereof as the purchaser may deem. fit, except
such materials , bought out components and stores as the Supplier may           with     the
concurrence of the purchaser elect to retain .

10.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by
written notice of default, sent to the supplier, terminate this contract in whole or in part.
(a) if the supplier fails to deliver any or all of the goods within the time period (s)
specified in the contract, or any extension thereof granted by the purchaser.

(b) if the supplier fails to perform any other obligation(s) sunder the Contract and

(c) if the supplier in either of the above circumstances , does not remedy his failure
within a period of 14 days (or such longer period as the purchaser may authorize in
writing) after receipt of the default notice from the purchaser.

10.2 In the event the purchaser terminates the contract in whole or in part pursuant to
para 11.1 the purchaser may procure, upon such terms and in such manner, as it deems
appropriate, goods similar to those undelivered and the supplier shall be liable to the
Purchaser for any8 excess cost for such similar goods. However the supplier shall
continue the predominance of the contract to the extent not laminated.

The Purchaser may at any time terminate the Contract by giving written notice to the
Supplier without compensation to the supplier. If the supplier becomes bankrupt or
otherwise insolvent as declared by the competent court provided that such termination ill
not prejudice or affect any right of action or remedy which has accreted or will accrue
thereafter to the purchaser.

12.    SET OFF
12.1 Any sum of money due and payable to Supplier (including performance security
refundable to him) under this contract may be appropriated by the Purchaser or by the

                                                          Signature with date & seal of the bidder
BSNL and the same may be set off against any claim of the Purchaser of BSNL or such
other person or persons for payment or a sum of money arising out of this contract made
by the Supplier with the Purchaser or BSNL or such other person or persons contracting
through BSNL

13.1 In the event of any question, dispute or difference arising under this agreement or in
connection there with except as to matter the decision of which is specifically provided
under this agreement the same shall be referred to sole arbitration of the TDM Sawai
Madhopur BSNL or in case has designation is changed or his office is abolished then in
such case to the sore arbitration of the officer for the time being entrusted whether in
addition to the functions of the TDM Sawai Madhopur BSNL or by whatever designation
such officers may be called ( herein after referred to as the said officer ) is unable or
unwilling to act as such the sole arbitration or some other person appointed by the TDM
or the said officer. The agreement to appoint an arbitrator will be in accordance with
Arbitration and Conciliation Act, 1996. There will be no objection to any such
appointment that the arbitrator is Government Servant or that ha has to dela with the
matter to which the agreement relates or that in the course of his duties as Government
Servant he has expressed views on all any of the matter under dispute. The award of the
arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom
the matter is originally referred being transferred or vacating his office or being unable to
act for any reasons whatsoever such TDM or the said officer shall appoint another person
to act as arbitrator in accordance with terms of the agreement and the person so appointed
shall entitled to proceed from the stage at which it was out by his predecessors.

 13.2 The arbitrator may from time to time with the consent of parties enlarge the time for
making and publishing the award. Subject to aforesaid Arbitration and Conciliation Act,
1996 and the Rules made there under, any modification thereof for the time being in force
shall be deemed to apply to the arbitration proceeding under this clause.

13.3. The venue of the arbitration proceeding shall be the Office or TDM Sawai
Madhopur or such other places as the arbitrator may decide.

14.1 Near relatives of all BSNL employees either directly recruited or on deputation are
prohibited from participation in tenders and execution of works in the different units of
BSNL. In this regard certificate should be given as per Annexure -E.

14.2 For the scope of this tender near relations are defined as under.

(i) Member of Hindu undivided family.
(ii) They are husband and wife.
(iii) The one is related to the other in the manner as father, mother, sons(s) & Son's wife
(daughter-in-law), Daughter(s) & daughter's husband (son-in-law), brother(s) & brother's
wife, sister(s) & sister's husband (brother-in- law)

                                                          Signature with date & seal of the bidder

1. All items supply should be quality tested & have QA certificates issued by quality
controlled wing/ section of the company or any competent authority. The suppler
must enclosed technical specification along with each items.

2. BSNL may do quality testing of the supplied items through its QA team on the
manufacturing plant or at the installation site. The supplier has to extent full
support in this regard.
(i) Revolving Medium back chair with arms, having (size 930x640x520mm)
(ii) Push back mechanism
(iii) Seat height adjustment gas lift.
(iv) 5 Prong base of pp fitted with lock type twin castors for easy movement.
(v) Arm rest made of PU
(vi) Seat and back made of 12mm moulded ply, cushioned with 40 density foam,
upholstered in fine fabric and covered with PVC beading on the periphery.
(vii) Push back lock facility

      Frame made of 2" round pipe 18 gauge, 4" rectangular pipe 16 gauge
       covered with 14 gauge MS plate
      Seat and back made of 18 gauge steel mesh welded on 3/4 " round pipe gauge
      Arms are of 1" flattened 18 gauge
      Level adjustment and decorative caps provided
      All steel pipe, frame and mesh powder coated- 60 micron
(SIZE-1980X915X485MM            (4ADJUSTABLE        SHELVES        MAKING         5
      Made of 20/22 guage CRCA sheet
      Shelf supporting brackets made of 8 MM steel
      Locking bar made of 10 mm dia, Ms bright bar
      Guide of locking bar should be forked type made of min. 2-5mm MS
      6 Lever brasses DULT lock with SS Keys.
       SIZE – 72”X36”X18” (4 Shelves making 5 compartments)
      Slotted Angels made of 14 gauge Mild Steel
      Shelves made of 20 gauage CRCA sheet with 3bands
      Rubber shoe (optional)
      Corner Piates made of 16 guage CRCA sheet

                                                            Signature of tenderer with seal
                                               SECTION- IV

                                      BID SECURITY FORM

We are enclosing Bid security Rs ......................(..............................................................)

Demand Draft No.



                                                                            Signature with date & seal of the bidder


In consideration of the TDM Sawai Madhopur (hereinafter called BSNL) having agreed
to exempt ______________________________ (hereinafter called the said contractor(s))
from the demand under the terms and conditions of an agreement/ Advance Purchase
Order No. _____________________________dated ______________ between
_______________ and _____________________________ for the supply of
___________________________ (hereinafter called "the said agreement ") of security
deposit for the due fulfillment by the said contractor(s) or the terms and conditions
contained in the said Agreement, on production of the bank guarantee for
___________________________ we, ( name of the bank) ______________________ (
hereinafter    refer    to    as    "the         bank")     at    the    request     of
_________________________________ (contractor(s) do hereby undertake to pay to the
BSNL an amount not exceeding __________________________ against any loss or
damage caused to or suffered or would be caused to or suffered by BSNL by reason of
any breach by the said Contractor(s) of any of the terms or conditions contained in the
said Agreement.

2. We (name of the bank) ____________________________do hereby undertake to pay
the amounts due and payable under this guarantee without any demure, meerely on a
demand from the BSNL by reason of breach by the said contractor(s) or any of the terms
of conditions contained in the said Agreement or by reason of the contractors(s) failure to
perform the said Agreement, Any such demand made on the bank shall be conclusive as
regards the amount due and payable by the Bank under this guarantee where the decision
of BSNL in these counts shall be final and binding on the bank. However, our liability
under the guarantee shall be restricted to an amount not exceeding
3. We under take to pay to the BSNL any money so demanded not with tending any
dispute or disputes raised by the contractor(s) in any suit or proceeding pending before
any court or tribunal relating thereto our liability under this present being absolute and
unequivocal. The payment so made by us under this bond shall be valid discharge of our
liability for payment there under and the contractor(s) / supplier(s) shall have on claim
against us for making such payment.

4. We (name of the bank ) ___________________________________--(further agree
that the guarantee herein contained shall remain in full force and effect during the period
that would be taken for the performance of the said agreement and that it shall continue to
be enforceable till all the dues of the BSNL under or by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till
_____________________________ (office / Department ) BSNL certifies that the terms
and conditions of the said Agreement have been fully or properly carried out by the said
contractor(s) and accordingly discharges this guarantee. Unless a demand of claim under
this guarantee is made on us in writing on or before the expiry of
_________________________(period as specified in P.O.) from the date hereof, we
shall be discharged from all liabilities under this guarantee thereafter.

                                                         Signature with date & seal of the bidder
5.      We (name of the bank) ______________________________further agree with
the BSNL that the BSNL shall have the fullest liberty without our consent and without
affecting in any manner our obligations hereunder to very any of the terms and conditions
of the said/ Agreement or to extend time of performance by the said contractor(s) from
time to time or to postpone for any time or from time to time any of the powers
exercisable by the BSNL against the said Contractor(s) and to forbear or enforce any of
the terms and conditions relating to the said agreement and we wall not be relieved from
our liability by reason of any such variation, or extension being granted to the said
Contractor(s) or for any forbearance , act or omission on the part of the BSNL or any
indulgence by the BSNL to the said Contractor(s) or by any such matter or thing
whatsoever which under the law relating to sureties would, but for this provision, have
effect of so relieving us.

6.    This guarantee will not be discharged due to the change in the constitution of the
Bank or the Contractor(s)/ supplier(s).

7.      We (name of the bank) __________________________lastly undertake not to
revoke this guarantee during its currency except with the previous consent of the BSNL
in writing.

       Dated the _______________day of _____________

       for ________________________(indicate the name of bank)

                                                        Signature with date & seal of the bidder

                 SECTION- VI


    ITEM                               TIME PERIOD
Furniture Item            Within 15 days of issue of Purchase Order

                                   Signature with date & seal of the bidder
                                                                   SECTION -VII

                                     ANNEXURE – B

                            PROFILE OF THE BIDDER

1.   Full Name of the bidder             :   ....................................................................

2-   Address                             :   ....................................................................

3.   Telephone numbers
     a. Office                           :   ....................................................................
     b- FAX                              :   ....................................................................
     c- Residence                        :   ....................................................................
4.   Whether proprietary / partnership   :   ....................................................................

5.   Name (s) proprietor/ partners       :   ....................................................................

6.   Name (s) and particulars of :           ....................................................................
     collaborators, if any, and type of
     collaboration with documentary
7.   Address of works                   :    ....................................................................

8.  Authorization to sell and support    :   ....................................................................
    the Fumitory items offered
9. Registration particulars              :   ....................................................................
10. Income Tax Account (PAN) No.         :   ....................................................................
11. Annual Balance Sheet for latest      :   ....................................................................

                                                             Signature with date & seal of the bidder

                                                                     SECTION - VIII

                                          ANNEXURE -C
                                        ADVANCE RECEIPT
                             (To be filled up in case EMD is paid in cash/DD)

Received                                  Rs                           _____________________/(Rupees

___________________________________ only) as refund of EMD paid in cash vide

Cash                 Receipt               No.                 _________________________/                  DD

No.___________________________Dated ________________ issued by ___________

____________________________(Name of bank)

Date ...............................                                       Signature of the Bidder

Place .............................                                        (on Rs 1/- Revenue Stamp)

Name of the Bidder ............................................

Tender Form No. ..............................................

Opening Date ...............................................

                                                                        Signature with date & seal of the bidder

                                      SECTION -IX

                   (To reach on ________or before date of bid opening)


TDM, BSNL Sawai Madhopur
Bharat Sanchar Nigam Ltd.

Subject: -     Authorization for attending bid opening on _________________________
               (Date) in the Tender of ________________________________________

       Following persons are hereby authorized to attend the bid opening for the tender
mentioned above on behalf of _____________________________________________
(Bidder) in order of preference given below.

Order of Preference                    Name                           Specimen Signature



Alternate Representative

Signature of bidder
Officer authorized to sign the bid
Documents on behalf of the bidder

Note :

1. Maximum of two representatives will be permitted to attend bid opening. In cases
where it is restricted to one, first preference will be allowed. Alternate representative will
be permitted when regular representatives are not able to attend.
2. Permission for entry to the hall where bids are opened may be refused in case
authorization as prescribed above is not received.

                                                                 Signature of Bidder (with seal)
                                     SECTION -X
                                     Annexure – E


Participation of near relatives of BSNL employees in the tender / execution of works in
BSNL units.

       I____________________________________S/o __________________________

R/o    _____________________________________________________________hereby

certify that none of my relative (s) as defined in clause No. 15 of Section-II of the tender

document is/are employed in BSNL unit as per details given in tender document. In case

at any stage, if it is found that the information given by me is false/ incorrect, TDM

(BSNL shall have the absolute right to take any action as deemed fit/ without any prior

intimation to me.


                                                          Signature with date & seal of the bidder
                                                 SECTION -XI
                                                  Annexure -F
       The successful tenderer shall have to execute the following agreements; the
agreement made on this ............................... day of (month)......................(year) 2008
between M/s ..................................................................................................................
Herein after called "The Supplier" (Which expression shall unlcss excluded by or
repugnant to the contact. include its successors, heir, executors, administrative,
representative and assignee) of the one part & Bharat Sanchar Nigam Limited (A Govt.
of India Enterprise), at TDM Sawai Madhopur - 322001 here in after referred to as
BSNL, on other part.
Where as the supplier has offered to enter into contract with BSNL, for the execution of
supply of furniture items, in the jurisdiction of TDM Sawai Madhopur Telecom Distt. On
the terms and conditions herein contained and the rates approved by the BSNL (Copy of
Rates annexed) have been duly accepted and where as the necessary security deposits
have been furnished in accordance with the provisions of the tender document and
whereas no interest will be claimed on the security deposits.
Now these presents witness and it is hereby agreed and declared by and between the
parties to these presents as follows:
(1) The supplier, shall during the period of this contact that is to say from .......................
.........................................or completion of work, whichever is earlier or until this contract
shall be determined by such notice as is hereinafter mentioned, furniture items at his own
expenses and all works as described in tender documents ( annexed to the agreement )
when the government of TDM or any other persons authorized by TDM in that behalf
require. It is understood by the supplier that the quantity or work mentioned on the
mentioned on the schedule is likely to change as per actual requirements as demanded by
exigencies of service.
(2) The NIT (Notice inviting tender), Bid document (Qualifying and Financial) letter of
intent approved rates, annexed here to and such other additional particulars, instructions,
purchase orders as may be found requisite to be given during execution of the work shall
be deemed and taken to be an integral part of the contract and shall also be deemed to
included in the expression "The Agreement " or "The Contract" wherever herein used.

                                                                               Signature with date & seal of the bidder
(3) The supplier hereby declares that nobody/ connected with or in the employment of
BSNL is not/ shall not ever be admitted as partner in the contract.

(4) The supplier shall abide by the terms and conditions, rules, guidelines, stipulated in
the tender document including any correspondence between the contractor and the BSNL
having bearing on execution of work and payments of work to be done under the
In witness where of the party’s presents have here into set their respective hands and
seals the day and year in ........................

                                         Signed Sealed and Delivered by the above named
                                                            Contractor in the presence of



                                                      Signed & Delivered on behalf of the
                                                               BSNL by the D.E. (A&P)
                                                              O/o TDM Sawai Madhopur


                                                         Signature with date & seal of the bidder

                                                                                                                   Annexure - G
                                                               BID FORM
Tender No. G-7/Furniture Tender/ 2008-09/                                                                        Dated:

           D E (A&P)
           O/o TDM (BSNL)
           By Pass Road
           Sawai Madhopur - 322001

Dear Sir,

1. Having examined the conditions of contract and specifications including 7 sections  and 6
annexure, the receipt of which is hereby duly acknowledged, we undersigned, offer to supply and
deliver the tendered goods in conformity with the said drawings, conditions of contract and
specifications for the sum shown in the schedule of prices given in Financial Bid.

2. We undertake, if our Bid is accepted, to complete delivery of all the items specified in the
contract within the delivery schedule specified in the tender.

3. If our Bid is accepted, we will obtain the performance guarantees of a Scheduled                                        Bank
for a sum @ 10% of the contract value for the due performance of the contract.

4. We agree to abide by this Bid for a period of 150 days from the date fixed for Bid opening and
it shall remain binding upon us and may be accepted at any time before the expiration of that

5. Until a formal Purchase Order of Contract is prepared and executed, this Bid together with
your written acceptance thereof in your notification of award shall constitute a binding contract
between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration
and replacement.

7. We understand that you are not bound to accept the lowest or any bid, you may                                           receive.

Dated this of .........................200

Name and Signature                               .........................................

In the capacity of                               ........................................

Duly authorized to sign the                      ...................................
bid for and on behalf of

Witness ......................................

Address ........................................

Signature ...........................................
                                                                                             Signature with date & seal of the bidder
                                   SECTION -XIII

                                     Financial Bid
The D.E. (A&P),

  I/We agree to all terms & conditions and specifications mentioned in tender
document and offer to execute the supply at the rate quoted below:

         Name of Item (As per tender        Qty       RATES PER UNIT F.O.R. AT SAWAI
S.       specification)                               MADHOPUR & INCLUDING ALL
No                                                    TAXES

                                                      Rate (in figures )        Rate ( in words )

                                                           Rs.                        Rs.
1-       REVOLVING CHAIR                    5

2-       STEEL SOFA (THREE                  2

3        STEEL ALMIRA (BIG SIZE)            1

4-       STEEL FILE RACK                    10

        L-1 Bidder will be decided on total cost basis.
        Rates are inclusive of all Levies & Taxes i.e. Sales Tax, Excise duty, VAT,
         Packing, forwading, freight and insurance etc.


                                                      Signature with date & seal of the bidder


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