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THE COUNCIL OF THE SHIRE OF COOLAMON MINUTES

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THE COUNCIL OF THE SHIRE OF COOLAMON MINUTES Powered By Docstoc
					MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


Meeting commenced at 1.30pm.

BUSINESS:

1)         Apologies

2)         a.          Confirmation of Minutes of the Meeting held 19th August, 2010.
           b.          Matters arising out of Minutes. (Not elsewhere reported)

3)         Correspondence
           a.     Agenda A (Information Only)
           b.     Agenda B

4)         General Manager’s Report
           4.1   General Manager’s Report
           4.2   Executive Manager, Corporate & Community Services’ Report
           4.3   Executive Manager, Engineering & Technical Services’ Report
           4.4   Executive Manager, Planning & Environmental Services’ Report

5)         Reports:                Delegates/Mayor/Councillors



PRESENT:                   Clrs Menzies (Chairman), Seymour, Glass, McCann, Logan, Brill, O’Brien,
                           Hutcheon and Beard.

STAFF:                     General Manager; Executive Manager, Engineering & Technical Services;
                           and Executive Manager, Planning & Environmental Services, Finance
                           Manager, Works Engineer.

APOLOGIES:                 Nil



1)         APOLOGIES

           There were no apologies.


2a)        CONFIRMATION OF MINUTES OF THE MEETING HELD 19TH AUGUST, 2010.

           RESOLVED on the motion of Clr Logan, seconded by Clr Seymour that the
           Minutes of the Meeting held 19th August, 2010 as circulated be confirmed and
           adopted. 256/09/2010

This is Page No. 1 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


2b)        MATTERS ARISING OUT OF THE MINUTES

           There were no matters arising out of the Minutes.


3)         CORRESPONDENCE

           AGENDA A (FOR INFORMATION ONLY)

           1a)         INFORMATION PAPERS

          The following papers have been distributed with Council’s supplementary
           material as being matters of information/interest to Councillors. If Councillors
           desire any further information on the matters distributed then that can be raised
           with the General Manager. Attachment No. 1

           1)          NSW Shires Association Weekly Circulars 31, 32, 33 and 34.

           2)          Operating Statistics of the Coolamon Shire Library for August, 2010.

           3)          Minutes of the Beckom 2010 Centenary Meeting held 9th August, 2010.

           4)          Minutes of the Beckom 2010 Centenary Meeting held 23rd August, 2010.

           5)          A copy of the Agenda for the REROC Meeting held 25th August, 2010.

           6)          Minutes of the Beckom 2010 Centenary Meeting held 6 September, 2010.

           7)          A copy of the REROC response to the Health Reform Discussion Paper.

           8)          Minutes of the Junee/Coolamon Community Consultative Committee
                       Meeting held 7th September, 2010.


           2a)         EASTERN RIVERINA ARTS PROGRAM (ERAP) (A.10-02)

           Forwarding a copy of their 2010-2012 Business Plan.

           General Manager’s Note

          A copy of the Business Plan is tabled for Councillor’s information.

           RESOLVED on the motion of Clr O’Brien, seconded by Clr Logan that the
           information be received. 257/09/2010

This is Page No. 2 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           AGENDA B

           1b)         NSW GOVERNMENT

           Forwarding to Council a copy of the NSW Country Business Forum document
           outlining the action that the NSW Government is taking in its continuing economic
           support of Country NSW.

           General Manager’s Note

          A copy of the Forum is attached to Council’s information papers.                                         Attachment No. 2


           RESOLVED on the motion of Clr O’Brien, seconded by Clr Logan that the
           correspondence be received. 258/09/2010




This is Page No. 3 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



4.         GENERAL MANAGER’S REPORT

4.1        GENERAL MANAGER REPORTS

           GM1)            ELECTION OF MAYOR, COMMITTEES AND DELEGATES (P.12-01)

           1)          MAYORAL & COUNCILLOR FEES

                       Mayor Fee – (Section 249)

                        The Local Government Remuneration Tribunal has determined that the
                        annual fee for 2010/2011 for the Mayor shall be in the range of $7,700-
                        $20,890.     Council shall determine the fee payable within this
                        minimum/maximum range. This fee is to be in addition to the Councillor
                        fee, which shall be determined as the next item.

                       The fee for 2009/2010 was $12,000.

                       Councillor Fee – (Section 248)

                       The Local Government Remuneration Tribunal has determined that the
                       annual fee for 2010/2011 will be in the range of $7,250-$9,570 per annum.

                       Council is required to fix the annual fee and if it decides not to do so then
                       the annual fee that must be paid shall be the appropriate minimum fee.
                       Under the Act, Council must pay each Councillor an annual fee.

                       The fee for 2009/2010 was $7,040.

                       RESOLVED on the motion of Clr Hutcheon, seconded by Clr Logan that the
                       Mayoral fee for 2010/2011 be $12,000 and that the Councillor fee for
                       2010/2011 be the minimum of $7,250. 259/09/2010

           2)          ELECTION OF MAYOR - LOCAL GOVERNMENT (GENERAL) REGULATIONS
                       2005, CLAUSE 394, SCHEDULE 7)

                       The Regulations provide the following:-

                            The General Manager (or a person appointed by the General Manager)
                             is the Returning Officer.

                            A Councillor may be nominated without notice for election as Mayor.



This is Page No. 4 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            The nomination is to be made in writing by two or more Councillors
                             (one of whom may be the nominee).

                            The nomination is not valid unless the nominee has indicated consent
                             to the nomination in writing.

                            The nomination is to be delivered or sent to the Returning Officer.

                            The Returning Officer is to announce the names of the nominees at the
                             Council Meeting at which the election is to be held.

                            If only one Councillor is nominated that Councillor is elected.

                            If more than one Councillor is nominated the Council is to resolve
                             whether the election is to proceed by preferential ballot, by ordinary
                             ballot or by open voting.

                            The election is to be held at the Council Meeting at which the Council
                             resolves on the method of voting.

                       DEFINITIONS

                       Ballot has its normal meaning of secret ballot and open voting means
                       voting by a show of hands or similar means.

                      Distributed with this agenda are copies of nomination forms for use in
                       respect of the election of the Mayor. Attachment No. 3.1

                       The General Manager advised that he had received only one nomination,
                       that being Councillor Robert Menzies for the position of Mayor. Clr.
                       Menzies accepted nomination.

                       In accordance with the Local Government Act, the General Manager
                       advised the Council that Councillor Menzies had been elected to the
                       position of Mayor for the ensuing year.

           3)          ELECTION OF DEPUTY MAYOR (SECTION 231)

                       The position of Deputy Mayor is an optional position. The Deputy Mayor
                       may exercise any function of the Mayor at the request of the Mayor or if
                       the Mayor is prevented by illness, absence or otherwise, from exercising
                       the function or if there is a casual vacancy in the office of Mayor.



This is Page No. 5 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       Council has traditionally elected such a person and the election procedures
                       are the same as for the Mayor.

                      Distributed with this agenda are copies of nomination forms for use in
                       respect of the election of the Deputy Mayor. Attachment No. 3.2

                       The General Manager advised that he had received only one nomination,
                       that being Councillor John Seymour for the position of Deputy Mayor. Clr.
                       Seymour accepted nomination.

                       In accordance with the Local Government Act, the General Manager
                       advised the Council that Councillor Seymour had been elected to the
                       position of Deputy Mayor for the ensuing year.

            4)          APPOINTMENT OF DELEGATES

                        The following delegates are appointed usually for the term of Council
                        unless Council proposes changes. The Organisations are external to
                        Council’s Administration.

                                         ORGANISATION                                                      DELEGATES
                        a       Riverina Regional Tourism
                        b       Riverina Regional Library Service   Councillor G Glass
                                                                    General Manager, T Kiss
                        c       Traffic Facilities Committee        Executive Manager, Engineering
                                                                    & Technical Services, T Morris
                        d       Riverina       Eastern     Regional Mayor, Clr R Menzies
                                Organisation of Councils (REROC) General Manager, T Kiss
                        e       Goldenfields       Water    County Clr J O’Brien
                                Council
                        F       Local Emergency Management Executive Manager, Engineering
                        *       Committee                           & Technical Services, T Morris
                                                                    Mayor, Clr. Robert Menzies

                       *     Following a review of the State Emergency Rescue Management Act
                              1989 (copy enclosed) under (2a) and also (3), Council has always
                              included the Mayor as its Representative. As the General Manager is
                              the only person who has the authority to co-ordinate the use of
                              Council’s resources, Council’s delegates to the Committee should be
                              changed from the Mayor to the General Manager and the Executive
                              Manager, Engineering & Technical Services as the General Manager
                              has the authority to delegate this function to the Executive Manager,
                              Engineering & Technical Services, not the Mayor. Attachment No. 4


This is Page No. 6 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       RESOLVED on the motion of Clr McCann, seconded by Clr Logan that the
                       following delegates be appointed: 260/09/2010

                                         ORGANISATION                                                      DELEGATES
                        a       Riverina Regional Tourism
                        b       Riverina Regional Library Service  Councillor G Glass
                                                                   General Manager, T Kiss
                        c       Traffic Facilities Committee       Executive Manager, Engineering
                                                                   & Technical Services, T Morris
                        d       Riverina       Eastern    Regional Mayor, Clr R Menzies
                                Organisation of Councils (REROC) General Manager, T Kiss
                        e       Goldenfields       Water   County Clr J O’Brien
                                Council
                        f       Local Emergency Management Executive Manager, Engineering
                        *       Committee                          & Technical Services, T Morris
                                                                   General Manager, T Kiss


           5)          SECTION 355 COMMITTEES

                       Council is required to reappoint its Committees that have been structured
                       under Section 355 of the Local Government Act 1993. That particular
                       Section allows Council to delegate authority to individuals or Committees
                       to carry out functions on behalf of Council or to take the care, control and
                       management of various facilities. A number of these Committees are
                       made up purely of citizen representation whilst others do have Council
                       delegates. In a number of instances there may be a Councillor
                       Representative on the Committee but that has been purely a personal
                       choice rather than Council actually nominating them as a delegate or
                       Council actually needing representation on that particular Committee.
                       Council Staff do not need to be nominated as delegates to the Committees
                       and they can attend the various meetings as and when required depending
                       on the agenda for each particular meeting.




This is Page No. 7 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Allawah Lodge Aged Persons Management Committee

                             Bill Thompson, Clare Stevens, Alan Patterson, Colin Patterson, Gwen
                             Brill, Mick Curtis, Jan Cox, Cliff Hamilton, Faye Jones, Barry Holden,
                             Betty Menzies, Graham Dennis, Neil Munro, Noelene Black, Mary
                             Robertson, Val Brill.

                             Council Delegates: Clr R Menzies, Clr B Logan, Clr B Hutcheon, Clr J
                             Seymour, Clr D McCann.

                             Amendments:
                             Clare Stevens is to be deleted.

                             Objective:

                              i)     The objective is to provide a forum for consultation between the
                                     Community, residents and families who have a connection with
                                     the Allawah Lodge Aged Persons Hostel.

                              ii)    To conduct fundraising activities within the Community on behalf
                                     of the Allawah Lodge Aged Persons Hostel.


                            Ardlethan Community Progress

                             Dianne McDermott, Rex Brill, Bessie Brill, Anne Todd, Col Litchfield, Lyn
                             Litchfield, Aileen Bound, Allan Bound, Finlay Martin, Shirley Tyrell, June
                             Currie, Irene Murat, Shirley Crittenden, Kerri Booth, Jenny Kuemmell.
                             Council Delegates: Clr John O’Brien, Clr Grant Beard.

                             Amendments:
                             There were no changes to Committee.

                             Objective:

                              i)     To carry out general promotional activities for the benefit of
                                     Ardlethan and surrounds.

                              ii)    To conduct fundraising activities within the Community on behalf
                                     of the Ardlethan Community Progress Committee.




This is Page No. 8 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Ardlethan Cultural Development Committee

                             Dianne McDermott, Kerri Booth, Jenny Keummell, Jim Slater, Ron
                             Gilchrist, Gordon Hall, John Semmler, Rex Brill, John Stewart.
                             Council Delegates: Clr John O’Brien, Clr Grant Beard.

                             Amendments:
                             There were no changes to Committee.

                             Objective:

                              i)     To promote the development of an Ardlethan Cultural
                                     Development Centre.

                              ii)    To carry out general promotional activities for the benefit of
                                     Ardlethan and surrounds.

                              iii) To conduct fundraising activities within the Community on behalf
                                   of the Ardlethan Cultural Development Committee.


                            Ardlethan Memorial Hall Committee

                             Finlay Martin, Aileen Bound, Anne Todd, Deborah Gilchrist, Rex Brill.

                             Amendments:
                             Anne Todd to be deleted.
                             Ron Gilchrist to be added.

                             Objective:

                             i)      To provide general management and maintenance of the
                                     Ardlethan Memorial Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Ardlethan Memorial Hall Committee.




This is Page No. 9 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in
the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                             Ardlethan - Mullins Community Centre Committee

                              Pauline Beard, Fiona Minchin, Donna Horan, Lou Clemson, Kate
                              Hawthorne, Linda Griffin, Christine Litchfield, Sally Collis.

                             Amendments:
                             Christine Litchfield and Sally Collis to be deleted.
                             Renee Doyle to be added.

                             Objective:

                              i)     To co-ordinate the planning and redevelopment of the Mullins
                                     Community Centre.

                              ii)    To conduct fundraising activities within the Community on behalf
                                     of the Mullins Community Centre Committee.

                              iii) To bring together with various users from within the Ardlethan
                                   Community for utilisation of the Mullins Community Centre.

                              iv) To provide a forum for consultation between the Community and
                                  Council to assist with planning for the continuing development of
                                  Aged Persons facilities in Ardlethan.


                            Ardlethan Preschool Committee

                             Sally Collis, Katrina Morris, Renee Doyle, Kate Hawthorne, Heather
                             Willets, Janet Popple.

                             Amendments:
                             Sally Collis, Katrina Morris and Kate Hawthorne to be deleted.
                             Helen Brae and Kevin Popple to be added.

                             Objective:

                             i) To be responsible for the efficient and effective control of the
                                Ardlethan Preschool.

                             ii) To conduct fundraising activities within the Community on behalf of
                                 the Ardlethan Preschool Committee.




This is Page No. 10 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             iii) To provide for general management and maintenance of the
                                  Ardlethan Preschool building.


                            Ardlethan Showground Management Committee

                             Graham Ryan, T Morris, B Carroll, B Clark, P Beard, J McDougall, J
                             Morris, Robyn Gown.

                             Amendments:
                             There were no changes to Committee.

                             Objective:

                             i)      The Committee is vested with general control over the Ardlethan
                                     Showground Reserve and is responsible for the general
                                     maintenance of all assets contained within this Reserve area.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Ardlethan Showground Management Committee.

                             iii) To control and regulate the community use of the Showground
                                  Reserve.


                            Beckom Centenary Committee

                             Kathy Maslin, Julie Thompson, Linda Griffin, Paul Griffin, Janet Popple,
                             Ellie Walton, Helen Sturman, Graham Maslin, Bruce Baker, Brian
                             O’Reilly, Malcolme Rees, Jean Fisher, Marie Golden, John O’Brien, Mike
                             O’Hare, Marg Bradley, Les McDonald, Jim Gardner, Janese Bundy, Leo
                             Griffin, John Stewart, Kevin Popple, Phillip Grinter.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      The objective is to arrange and conduct the Centenary
                                     Celebrations of the Beckom Hall and Beckom Primary School in
                                     October 2010.




This is Page No. 11 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             ii)     To conduct fundraising activities to assist with the Centenary
                                     Celebrations.


                            Beckom Hall Committee

                             Paul Griffin, Jean Fisher, Marie Golden, Malcolm Rees, Graham Maslin,
                             Kathy Maslin, Jim Gardner, Linda Griffin, Jim Bundy, John O’Brien, Leo
                             Griffin, Kevin Popple, Lee Jackson, Marie Whyte, Janese Bundy, Paul
                             Bray.

                             Amendments:
                             Marg Bradley, Mick Bradley, Judy Maslin, Stan Maslin to be added.

                             Objective:

                             i)      The objective is to provide the general management and
                                     maintenance of the Beckom Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Beckom Hall Committee.


                            Community Services Committee (HACC)

                             Mr C Stevens, Mrs N Smith.

                             Council Delegate:

                             Amendments:
                             This Committee no longer operates and could be deleted.

                             Objective:

                             To provide policy review over the delivery of HACC Services.
                             Management control is exercised by Council Staff and there are no
                             assets that are insured.




This is Page No. 12 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Coolamon Heritage & Advancement Society

                             Neville Riseborough, Judy Quilter, Mary Skeers, Mel Mayer, Colin
                             Patterson, Brenda Patterson, Shirley Frost, Fay Irvine, Flo Muller, John
                             O’Rourke, Tom Skeers, Jan Lucas, Colin Lucas, Margaret Furner, Robyn
                             Goffe, Daarma Follett.

                             Amendments:
                             Mary Skeers, Shirley Frost, Flo Muller, Tom Skeers to be deleted.
                             Joy Riseborough, Elenor Mayer, Jeanette Campbell, John Quilter, Barry
                             Irvine to be added.

                             Objective:

                            i)          To carry out general promotional activities for the benefit of the
                                        Coolamon Community and District.

                            ii)         To conduct fundraising activities within the Community on
                                        behalf of the Coolamon Heritage & Advancement Society.

                            iii)        To be responsible for the control and general maintenance of
                                        the Coolamon Railway Station.


                             Coolamon RSL Hall Committee

                              William Levy, Angela McCann, John Bond, Chris Fairweather, Geoffrey
                              Glass, Paul Moss.

                              Council Delegate: Clr D McCann.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      To be responsible for the general maintenance and control of the
                                     Coolamon RSL Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Coolamon RSL Hall Committee.




This is Page No. 13 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Coolamon Shire Community Benefit Fund Committee

                             W Thompson, G Beard, D McCann, T Kiss, R Menzies, B Logan.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      The Coolamon Shire Community Benefit Fund will establish an
                                     account with the Wagga Mutual Credit Union under the
                                     Community Sponsorship Scheme whereby funds can be donated
                                     to the fund.

                             ii)     Members and residents of the Coolamon Shire will be encouraged
                                     to invest their funds with Wagga Mutual Credit Union Community
                                     Sponsorship Account known as the Coolamon Shire Community
                                     Benefit Fund and 1% of the interest will be paid to the fund.

                             iii) Monies will be distributed at the discretion of a majority
                                  resolution or by any three of the Trustees whether the meeting be
                                  in person or by telephone hook up.


                            Coolamon Showground Management Committee

                             Jim Lewis, Helen Turner, Wendy Dennis, Mary Simpson, Tania Tilyard,
                             Robyn Johnson, Scott Bradley, Dave Williams.

                             Amendments:
                             Robyn Johnson to be deleted.
                             Del Williams to be added.

                             Objective:

                             i)      The Committee is vested with general control over the Coolamon
                                     Showground Reserve and is responsible for the general
                                     maintenance of all assets contained within this Reserve area.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Coolamon Showground Management Committee.




This is Page No. 14 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             iii) To control and regulate the community use of the Showground
                                  Reserve.


                            Coolamon Skate Park Committee

                             Charlie Thompson, Macgregor Kew, Tobias Fruechette, Isaac Pattison,
                             Ben Whitmore, Keely Stephenson, Lachlan Gibbons.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      To provide management advice to Council in respect of the
                                     operation of the Skate Park.


                            Coolamon Tidy Town Committee

                             Marcia Hardinge, Cheryl O’Brien, Liz Lawton.

                             Council Delegate: Clr B Hutcheon.

                             Amendments:
                             Clr Dave McCann to be added as a Council Delegate.

                             Objective:

                             i)      To submit an entry on behalf of Coolamon to Keep Australia
                                     Beautiful Council for the Tidy Towns Competition.


                            Coolamon Up-to-Date Store Management Committee

                             Margaret Furner, Marcia Hardinge, Sandra West, Fay Bocquet, Wayne
                             Pearse, Penny Munro, Peter Lucas, Jeanette Campbell, Bill Levy.

                             Council Delegates: Clr B Hutcheon, Clr J Seymour, Clr D McCann.

                             Amendments:
                             Marcia Hardinge to be deleted.



This is Page No. 15 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                             i)      To carry out renovation and restoration works at the Coolamon
                                     Up-to-Date Store.

                             ii)     To carry out general promotional activities of the Up-to-Date
                                     Store.

                             iii) To conduct fundraising activities within the Community for the
                                  benefit of the Coolamon Up-to-Date Store Management
                                  Committee.


                            Ganmain Hall Committee

                             P Warran, Stewart Winrow, Will Kember, Belle Winrow, A Brill, Janice
                             Corbett, Val Brill, M Corbett, Nita Plane, Louise Curry, Leo Corbett, B
                             Brill.

                             Amendments:
                             Ros Griffiths to be added.

                             Objective:

                              i)     To provide general management and maintenance of the Ganmain
                                     Hall.

                              ii)    To conduct fundraising activities within the Community on behalf
                                     of the Ganmain Hall Committee.


                            Ganmain Haystack Committee

                             Will Kember, Heather Kember, Val Brill, Barrie Brill, Clare Stevens,
                             Stewart Winrow, Ray Cox.

                             Amendments:
                             Clare Stevens is to be deleted.

                             Objective:

                             i)      The Committee is responsible for the operating control over the
                                     Ganmain Haystack Exhibition.


This is Page No. 16 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             ii)     To conduct fundraising activities within the Community for the
                                     benefit of the Ganmain Haystack Committee.

                             iii) Provide ongoing general upkeep and maintenance to the Ganmain
                                  Haystack Exhibition.


                            Ganmain Progress Association

                             Stewart Winrow, Janice Corbett, Janice Cox, Clare Stevens, Peter
                             Warran, Mark Corbett, Will Kember, Ray Cox, Beris Jones, Louise Curry,
                             Jodie Harris, Bronwyn Hatty.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      To carry out general promotional activities for the benefit of
                                     Ganmain and surrounds.

                             ii)     To conduct fundraising activities within the Community for the
                                     benefit of the Ganmain Progress Association.


                            Ganmain Retirement Units Fund Committee

                             Bernadette Milne, Myfanwy Collette, Shirley Underwood, Helen Quinn,
                             Brian Hare, Marion Hare, Dennis Hare, Sharon Walsh, Liz Lawton,
                             Bernadette Bodel, Stephanie Plane, Neta Hare.

                             Council Delegate: Clr D Brill.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      To encourage the construction of Retirement Units in Ganmain.

                             ii)     To conduct fundraising activities to assist with the construction of
                                     Retirement Units for the benefit of the Ganmain District
                                     Community.


This is Page No. 17 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Kindra Lodge and Centenary Lodge Selection Committee

                             Mrs Clare Munro, Community Nurse;
                             Mrs Dianne Suidgeest, Manager, Allawah Lodge Aged Persons Hostel;
                             Mr Gerard Bradley, Executive Manager, Corporate & Community
                             Services.

                             Council Delegate: Clr. B Hutcheon.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             To provide advice and recommendation to Council on applications for
                             vacancies which occur at Kindra Lodge and Centenary Lodge.


                            Local Heritage Fund Committee

                             Pauline Beard, Rose Higgins, Cliff Hamilton, Liz Lawton.

                             Council Delegates: Clr J O’Brien, Clr B Hutcheon, Clr J Seymour, Clr D
                             Brill, Clr D McCann.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             To make recommendations for the disbursement of the Local Heritage
                             Fund with the recommendations being submitted to Council for
                             approval.


                            Marrar Memorial Hall Committee

                             Brendon Pattison, Steve Tipping, Karen O’Donnell, Ian Charlton, John
                             Seymour, David Fox, Collette Wallace, Jo Langtry, Cliff Hamilton, Cathie
                             Fox, John Pattison, Gavin Wallace, Tom Pattison, Mark Langtry, Stuart
                             Seymour, Debbie Charlton, Judy Pattison, Gail Hamilton, Glen Fordyce,
                             Brian McKelvie, Annette Mohr, Joyce Turner



This is Page No. 18 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                             Amendments:
                             Jo Langtry, Mark Langtry, Glen Fordyce to be deleted.
                             Greg Turner and Allan White to be added.

                             Objective:

                             i)      The objective is to provide the general management and
                                     maintenance of the Marrar Memorial Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Marrar Memorial Hall Committee.


                            Marrar Progress Association

                             Tom Pattison, Janelle Rapley, John Pattison, Adam Rapley, Cliff
                             Hamilton, Barbara Carmichael, John Seymour, Geoff Glass, Bob
                             McCormack, Jennifer McKelvie, Collette Wallace, Terry Langtry, Jayne
                             Packham, Anne Hart, Alan White.

                             Amendments:
                             Helena Curtis, Judy Pattison, Gail Hamilton, Annette Mohr to be added.

                             Objective:

                             i)      To carry out general promotional activities for the benefit of
                                     Marrar and surrounds.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Marrar Progress Association.


                            Marrar Recreation Reserve

                             Stephen Tipping, Heinz Boettcher, Brian Pattison.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      To be responsible for the general maintenance and control of the
                                     Marrar Recreation Reserve.

This is Page No. 19 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Marrar Recreation Reserve Committee.


                             Matong Park Management Committee

                              Elizabeth Menzies, John Doherty, Lyle McPherson, Ian Richardson,
                              Keith Menzies.

                             Amendments:
                             There were no changes to the Committee.

                             Objective:

                             i)      To oversee the development and ongoing maintenance of the
                                     proposed park in Matong.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Matong Park Management Committee.


                             Mavis Furner Collection Committee

                             Ivan Furner, Alexis Furner, Colin Lucas, Jan Lucas, Shirley Clark.

                             Council Delegates: Clr R Menzies, Clr Bruce Hutcheon

                             Amendments:
                             There were no changes to the Committee.

                             Objective:
                             To collate and interpret the Mavis Furner Collection and to install the
                             Collection and display material in the Up-to-Date Store to promote the
                             collection and to provide ongoing care, management and maintenance.


                            Rannock Community Centre - Reserve No. 89397

                             B Rollins, B Chant, M Rollins, B Dennis, R Moncrieff, B Holden, F Grinter.

                             Amendments:
                             There were no changes to the Committee.



This is Page No. 20 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                             i)      To provide management control over the Rannock Community
                                     Centre being responsible for the general maintenance of this
                                     asset.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Rannock Community Centre.


                            Rural Transaction Centre Advisory Committee

                             W Thompson, G Elliot, J Harding, G Meier, S Walsh, T Kiss.

                             Council Delegates: Clr. B Logan, Clr. D Brill.

                             Amendments:
                             G Meier to be deleted from the Committee.

                             Objective:

                             i)      Develop approaches to maximise and secure high valued
                                     patronage of the Centre among key local businesses, community
                                     and rural producer individuals/groups.

                             ii)     Plan and develop marketing campaigns to promote usage and
                                     patronage of the Centre's services, generally among the Ganmain
                                     Community.

                             iii) Plan and assist in the negotiation for, and expansion of services
                                  and facilities available via the centre.

                             iv) Examine opportunities for the Centre to extend its services more
                                 widely throughout the Coolamon Shire.

                             v)      Monitor the Centre's performance against agreed business targets
                                     and to provide recommendations on how the Manager may
                                     improve the Centre's general service and business development
                                     performance.

                             vi) To seek and resolve any actual or emerging issues arising between
                                 the parties on the Committee.



This is Page No. 21 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             vii) To provide any relevant advice in relation to future amendment,
                                  extension or revision on the management agreement for the
                                  Ganmain Rural Transaction Centre.

                             viii) To report the Centre's progress and future plans to the Ganmain
                                   Community.


                            Voluntary Workers

                             That the following persons be authorised to operate Council
                             equipment on behalf of the following Communities:-

                             Beckom:
                             Paul Horan, Paul Griffin, Graham Maslin, Robert Walton, Natt Herden,
                             Malcolm Rees, John Walton.

                             Amendments:
                             Kevin Popple to be added.

                             Marrar:
                             Ron Curtis, Geoff McGarry, Roy Walker.

                             Amendments:
                             There were no changes.

                             Matong:
                             John Doherty, Kevin Bryon.

                             Amendments:
                             There were no changes.

                             Ganmain:
                             Pat Quinn.

                             Amendments:
                             There were no changes.


                       RESOLVED on the motion of Clr O’Brien, seconded by Clr Beard that the
                       amendments as listed be incorporated into the following Section 355
                       Committees. 261/09/2010


This is Page No. 22 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Allawah Lodge Aged Persons Management Committee

                             Bill Thompson, Alan Patterson, Colin Patterson, Gwen Brill, Mick
                             Curtis, Jan Cox, Cliff Hamilton, Faye Jones, Barry Holden, Betty
                             Menzies, Graham Dennis, Neil Munro, Noelene Black, Mary
                             Robertson, Val Brill.

                             Council Delegates: Clr R Menzies, Clr B Logan, Clr B Hutcheon, Clr J
                             Seymour, Clr D McCann.

                             Objective:

                              i)     The objective is to provide a forum for consultation between the
                                     Community, residents and families who have a connection with
                                     the Allawah Lodge Aged Persons Hostel.

                              ii) To conduct fundraising activities within the Community on behalf
                                  of the Allawah Lodge Aged Persons Hostel.


                            Ardlethan Community Progress

                             Dianne McDermott, Rex Brill, Bessie Brill, Anne Todd, Col Litchfield,
                             Lyn Litchfield, Aileen Bound, Allan Bound, Finlay Martin, Shirley
                             Tyrell, June Currie, Irene Murat, Shirley Crittenden, Kerri Booth, Jenny
                             Kuemmell.

                             Council Delegates: Clr John O’Brien, Clr Grant Beard.

                             Objective:

                              i)     To carry out general promotional activities for the benefit of
                                     Ardlethan and surrounds.

                              ii) To conduct fundraising activities within the Community on behalf
                                  of the Ardlethan Community Progress Committee.


                            Ardlethan Cultural Development Committee

                             Dianne McDermott, Kerri Booth, Jenny Keummell, Jim Slater, Ron
                             Gilchrist, Gordon Hall, John Semmler, Rex Brill, John Stewart.

                             Council Delegates: Clr John O’Brien, Clr Grant Beard.

This is Page No. 23 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                              i)     To promote the development of an Ardlethan Cultural
                                     Development Centre.

                              ii) To carry out general promotional activities for the benefit of
                                  Ardlethan and surrounds.

                              iii) To conduct fundraising activities within the Community on behalf
                                   of the Ardlethan Cultural Development Committee.


                            Ardlethan Memorial Hall Committee

                             Finlay Martin, Aileen Bound, Deborah Gilchrist, Rex Brill, Ron Gilchrist

                             Objective:

                             i)      To provide general management and maintenance of the
                                     Ardlethan Memorial Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Ardlethan Memorial Hall Committee.


                             Ardlethan - Mullins Community Centre Committee

                              Pauline Beard, Fiona Minchin, Donna Horan, Lou Clemson, Kate
                              Hawthorne, Linda Griffin, Renee Doyle

                             Objective:
                             i) To co-ordinate the planning and redevelopment of the Mullins
                                 Community Centre.

                              ii) To conduct fundraising activities within the Community on behalf
                                  of the Mullins Community Centre Committee.

                              iii) To bring together with various users from within the Ardlethan
                                   Community for utilisation of the Mullins Community Centre.

                              iv) To provide a forum for consultation between the Community and
                                  Council to assist with planning for the continuing development of
                                  Aged Persons facilities in Ardlethan.


This is Page No. 24 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Ardlethan Preschool Committee

                             Renee Doyle, Heather Willets, Janet Popple, Helen Brae and Kevin
                             Popple

                             Objective:

                             i) To be responsible for the efficient and effective control of the
                                Ardlethan Preschool.

                             ii) To conduct fundraising activities within the Community on behalf
                                 of the Ardlethan Preschool Committee.

                             iii) To provide for general management and maintenance of the
                                  Ardlethan Preschool building.


                            Ardlethan Showground Management Committee

                             Graham Ryan, T Morris, B Carroll, B Clark, P Beard, J McDougall, J
                             Morris, Robyn Gown.

                             Objective:

                             i)      The Committee is vested with general control over the Ardlethan
                                     Showground Reserve and is responsible for the general
                                     maintenance of all assets contained within this Reserve area.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Ardlethan Showground Management Committee.

                             iii) To control and regulate the community use of the Showground
                                  Reserve.


                            Beckom Centenary Committee

                             Kathy Maslin, Julie Thompson, Linda Griffin, Paul Griffin, Janet
                             Popple, Ellie Walton, Helen Sturman, Graham Maslin, Bruce Baker,
                             Brian O’Reilly, Malcolme Rees, Jean Fisher, Marie Golden, John
                             O’Brien, Mike O’Hare, Marg Bradley, Les McDonald, Jim Gardner,
                             Janese Bundy, Leo Griffin, John Stewart, Kevin Popple, Phillip Grinter.



This is Page No. 25 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                             i)      The objective is to arrange and conduct the Centenary
                                     Celebrations of the Beckom Hall and Beckom Primary School in
                                     October 2010.

                             ii)     To conduct fundraising activities to assist with the Centenary
                                     Celebrations.


                            Beckom Hall Committee

                             Paul Griffin, Jean Fisher, Marie Golden, Malcolm Rees, Graham
                             Maslin, Kathy Maslin, Jim Gardner, Linda Griffin, Jim Bundy, John
                             O’Brien, Leo Griffin, Kevin Popple, Lee Jackson, Marie Whyte, Janese
                             Bundy, Paul Bray, Marg Bradley, Mick Bradley, Judy Maslin, Stan
                             Maslin.

                             Objective:

                             i)      The objective is to provide the general management and
                                     maintenance of the Beckom Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Beckom Hall Committee.


                            Coolamon Heritage & Advancement Society

                             Neville Riseborough, Judy Quilter, Mel Mayer, Colin Patterson,
                             Brenda Patterson, Fay Irvine, John O’Rourke, Jan Lucas, Colin Lucas,
                             Margaret Furner, Robyn Goffe, Daarma Follett, Joy Riseborough,
                             Elenor Mayer, Jeanette Campbell, John Quilter, Barry Irvine.

                             Objective:
                            i)     To carry out general promotional activities for the benefit of
                                   the Coolamon Community and District.

                            ii)         To conduct fundraising activities within the Community on
                                        behalf of the Coolamon Heritage & Advancement Society.

                            iii)        To be responsible for the control and general maintenance of
                                        the Coolamon Railway Station.


This is Page No. 26 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                             Coolamon RSL Hall Committee

                              William Levy, Angela McCann, John Bond, Chris Fairweather,
                              Geoffrey Glass, Paul Moss.

                              Council Delegate: Clr D McCann.

                             Objective:

                             i)      To be responsible for the general maintenance and control of the
                                     Coolamon RSL Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Coolamon RSL Hall Committee.


                            Coolamon Shire Community Benefit Fund Committee

                             W Thompson, G Beard, D McCann, T Kiss, R Menzies, B Logan.

                             Objective:

                             i)      The Coolamon Shire Community Benefit Fund will establish an
                                     account with the Wagga Mutual Credit Union under the
                                     Community Sponsorship Scheme whereby funds can be donated
                                     to the fund.

                             ii)     Members and residents of the Coolamon Shire will be
                                     encouraged to invest their funds with Wagga Mutual Credit
                                     Union Community Sponsorship Account known as the Coolamon
                                     Shire Community Benefit Fund and 1% of the interest will be paid
                                     to the fund.

                             iii) Monies will be distributed at the discretion of a majority
                                  resolution or by any three of the Trustees whether the meeting
                                  be in person or by telephone hook up.


                            Coolamon Showground Management Committee

                             Jim Lewis, Helen Turner, Wendy Dennis, Mary Simpson, Tania Tilyard,
                             Scott Bradley, Dave Williams, Del Williams



This is Page No. 27 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                             i)      The Committee is vested with general control over the Coolamon
                                     Showground Reserve and is responsible for the general
                                     maintenance of all assets contained within this Reserve area.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Coolamon Showground Management Committee.

                             iii) To control and regulate the community use of the Showground
                                  Reserve.


                            Coolamon Skate Park Committee

                             Charlie Thompson, Macgregor Kew, Tobias Fruechette, Isaac Pattison,
                             Ben Whitmore, Keely Stephenson, Lachlan Gibbons.

                             Objective:

                             i)      To provide management advice to Council in respect of the
                                     operation of the Skate Park.


                            Coolamon Tidy Town Committee

                             Marcia Hardinge, Cheryl O’Brien, Liz Lawton.

                             Council Delegate: Clr B Hutcheon, Clr D McCann

                             Objective:

                             i)      To submit an entry on behalf of Coolamon to Keep Australia
                                     Beautiful Council for the Tidy Towns Competition.


                            Coolamon Up-to-Date Store Management Committee

                             Margaret Furner, Sandra West, Fay Bocquet, Wayne Pearse, Penny
                             Munro, Peter Lucas, Jeanette Campbell, Bill Levy.

                             Council Delegates: Clr B Hutcheon, Clr J Seymour, Clr D McCann.



This is Page No. 28 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                             i)      To carry out renovation and restoration works at the Coolamon
                                     Up-to-Date Store.

                             ii)     To carry out general promotional activities of the Up-to-Date
                                     Store.

                             iii) To conduct fundraising activities within the Community for the
                                  benefit of the Coolamon Up-to-Date Store Management
                                  Committee.


                            Ganmain Hall Committee

                             P Warran, Stewart Winrow, Will Kember, Belle Winrow, A Brill, Janice
                             Corbett, Val Brill, M Corbett, Nita Plane, Louise Curry, Leo Corbett, B
                             Brill, Ros Griffiths.

                             Objective:

                              i)     To provide general management and maintenance of the
                                     Ganmain Hall.

                              ii) To conduct fundraising activities within the Community on behalf
                                  of the Ganmain Hall Committee.


                            Ganmain Haystack Committee

                             Will Kember, Heather Kember, Val Brill, Barrie Brill, Stewart Winrow,
                             Ray Cox.

                             Objective:

                             i)      The Committee is responsible for the operating control over the
                                     Ganmain Haystack Exhibition.

                             ii)     To conduct fundraising activities within the Community for the
                                     benefit of the Ganmain Haystack Committee.

                             iii) Provide ongoing general upkeep and maintenance to the
                                  Ganmain Haystack Exhibition.


This is Page No. 29 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Ganmain Progress Association

                             Stewart Winrow, Janice Corbett, Janice Cox, Clare Stevens, Peter
                             Warran, Mark Corbett, Will Kember, Ray Cox, Beris Jones, Louise
                             Curry, Jodie Harris, Bronwyn Hatty.

                             Objective:

                             i)      To carry out general promotional activities for the benefit of
                                     Ganmain and surrounds.

                             ii)     To conduct fundraising activities within the Community for the
                                     benefit of the Ganmain Progress Association.


                            Ganmain Retirement Units Fund Committee

                             Bernadette Milne, Myfanwy Collette, Shirley Underwood, Helen
                             Quinn, Brian Hare, Marion Hare, Dennis Hare, Sharon Walsh, Liz
                             Lawton, Bernadette Bodel, Stephanie Plane, Neta Hare.

                             Council Delegate: Clr D Brill.

                             Objective:

                             i)      To encourage the construction of Retirement Units in Ganmain.

                             ii)     To conduct fundraising activities to assist with the construction
                                     of Retirement Units for the benefit of the Ganmain District
                                     Community.


                            Kindra Lodge and Centenary Lodge Selection Committee

                             Mrs Clare Munro, Community Nurse;
                             Mrs Dianne Suidgeest, Manager, Allawah Lodge Aged Persons Hostel;
                             Mr Gerard Bradley, Executive Manager, Corporate & Community
                             Services.

                             Council Delegate: Clr. B Hutcheon.




This is Page No. 30 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             Objective:

                             To provide advice and recommendation to Council on applications for
                             vacancies which occur at Kindra Lodge and Centenary Lodge.


                            Local Heritage Fund Committee

                             Pauline Beard, Rose Higgins, Cliff Hamilton, Liz Lawton.

                             Council Delegates: Clr J O’Brien, Clr B Hutcheon, Clr J Seymour, Clr D
                             Brill, Clr D McCann.

                             Objective:

                             To make recommendations for the disbursement of the Local
                             Heritage Fund with the recommendations being submitted to Council
                             for approval.


                            Marrar Memorial Hall Committee

                             Brendon Pattison, Steve Tipping, Karen O’Donnell, Ian Charlton, John
                             Seymour, David Fox, Collette Wallace, Cliff Hamilton, Cathie Fox, John
                             Pattison, Gavin Wallace, Tom Pattison, Stuart Seymour, Debbie
                             Charlton, Judy Pattison, Gail Hamilton, Brian McKelvie, Annette
                             Mohr, Joyce Turner, Greg Turner and Allan White

                             Objective:

                             i)      The objective is to provide the general management and
                                     maintenance of the Marrar Memorial Hall.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Marrar Memorial Hall Committee.




This is Page No. 31 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Marrar Progress Association

                             Tom Pattison, Janelle Rapley, John Pattison, Adam Rapley, Cliff
                             Hamilton, Barbara Carmichael, John Seymour, Geoff Glass, Bob
                             McCormack, Jennifer McKelvie, Collette Wallace, Terry Langtry, Jayne
                             Packham, Anne Hart, Alan White, Helena Curtis, Judy Pattison, Gail
                             Hamilton and Annette Mohr.

                             Objective:

                             i)      To carry out general promotional activities for the benefit of
                                     Marrar and surrounds.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Marrar Progress Association.


                            Marrar Recreation Reserve

                             Stephen Tipping, Heinz Boettcher, Brian Pattison.

                             Objective:

                             i)      To be responsible for the general maintenance and control of the
                                     Marrar Recreation Reserve.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Marrar Recreation Reserve Committee.


                             Matong Park Management Committee

                              Elizabeth Menzies, John Doherty, Lyle McPherson, Ian Richardson,
                              Keith Menzies.

                             Objective:

                             i)      To oversee the development and ongoing maintenance of the
                                     proposed park in Matong.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Matong Park Management Committee.



This is Page No. 32 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                             Mavis Furner Collection Committee

                             Ivan Furner, Alexis Furner, Colin Lucas, Jan Lucas, Shirley Clark.

                             Council Delegates: Clr R Menzies, Clr Bruce Hutcheon

                             Objective:
                             To collate and interpret the Mavis Furner Collection and to install the
                             Collection and display material in the Up-to-Date Store to promote
                             the collection and to provide ongoing care, management and
                             maintenance.


                            Rannock Community Centre - Reserve No. 89397

                             B Rollins, B Chant, M Rollins, B Dennis, R Moncrieff, B Holden, F
                             Grinter.

                             Objective:

                             i)      To provide management control over the Rannock Community
                                     Centre being responsible for the general maintenance of this
                                     asset.

                             ii)     To conduct fundraising activities within the Community on behalf
                                     of the Rannock Community Centre.


                            Rural Transaction Centre Advisory Committee

                             W Thompson, G Elliot, J Harding, S Walsh, T Kiss.

                             Council Delegates: Clr. B Logan, Clr. D Brill.

                             Objective:

                             i)      Develop approaches to maximise and secure high valued
                                     patronage of the Centre among key local businesses, community
                                     and rural producer individuals/groups.

                             ii)     Plan and develop marketing campaigns to promote usage and
                                     patronage of the Centre's services, generally among the Ganmain
                                     Community.


This is Page No. 33 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                             iii) Plan and assist in the negotiation for, and expansion of services
                                  and facilities available via the centre.

                             iv) Examine opportunities for the Centre to extend its services more
                                 widely throughout the Coolamon Shire.

                             v)      Monitor the Centre's performance against agreed business
                                     targets and to provide recommendations on how the Manager
                                     may improve the Centre's general service and business
                                     development performance.

                             vi) To seek and resolve any actual or emerging issues arising
                                 between the parties on the Committee.

                             vii) To provide any relevant advice in relation to future amendment,
                                  extension or revision on the management agreement for the
                                  Ganmain Rural Transaction Centre.

                             viii) To report the Centre's progress and future plans to the Ganmain
                                   Community.


                            Voluntary Workers

                             That the following persons be authorised to operate Council
                             equipment on behalf of the following Communities:-

                             Beckom:
                             Paul Horan, Paul Griffin, Graham Maslin, Robert Walton, Natt Herden,
                             Malcolm Rees, John Walton, Ken Popple.

                             Marrar:
                             Ron Curtis, Geoff McGarry, Roy Walker, John Butterfield.

                             Matong:
                             John Doherty, Kevin Bryon, David Henderson.

                             Ganmain:
                             Pat Quinn.




This is Page No. 34 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           6)          COUNCIL COMMITTEE STRUCTURE

                       The following is the Council Committee Structure that existed under the
                       previous Council. A number of these Committees no longer serve a
                       purpose and it will be suggested that they be discontinued. Furthermore,
                       the authorities for each of the Committees that are continuing, where
                       authority has been determined by Council, need to be quite clearly laid
                       out.

                            Committee of a Whole
                             All Councillors

                              To consider matters referred to this Committee that are in
                               accordance with the Local Government Act and to then make
                               recommendations to the open Council Meeting.


                            Staff Committee:
                             Councillor R Menzies
                             Councillor J O'Brien
                             Councillor B Logan

                              To approve and formalise the current General Manager’s
                               Employment Contract and conditions of employment.

                              To determine the current General Manager’s Performance
                               Agreement and to undertake the performance appraisal.

                              To consult with the current General Manager on an appropriate
                               succession plan for Senior Staff.

                              To consult with the current General Manager on all staff issues and
                               industrial relations.


                            Executive Management Committee:
                             General Manager, T Kiss (Chairman)
                             Executive Manager, Engineering & Technical Services, T Morris
                             Executive Manager, Corporate & Community Services, G Bradley
                             Executive Manager, Planning & Environmental Services, T Donoghue

                              To consider operational issues as determined by the General
                               Manager.


This is Page No. 35 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              To review and prepare budgets and other financial documentation
                               prior to submission to Council.

                              To review Council’s Strategic 10 Year Plan prior to submission to
                               Council.

                              To undertake policy and strategic review issues prior to Council
                               consideration.


                            Promotion & Development Committee:
                             Councillor R Menzies
                             Councillor B Hutcheon
                             Councillor D Brill
                             Councillor G Beard
                             General Manager, T Kiss
                             Executive Manager, Engineering & Technical Services, T Morris
                             Executive Manager, Planning & Environmental Services, Mr Tony
                             Donoghue

                             Including delegates from:
                             CHAS, Ardlethan Community Progress, Marrar Progress Association and
                             Ganmain Progress Association as determined from time to time.

                              The Committee is primarily charged with providing feedback to
                               Council on proposals for forthcoming budgets.


                            Consultative Committee:
                             General Manager, T Kiss
                             Mr A J Lawton
                             Mrs M Pattison
                              one Work Staff Member to be added

                              Council by law is required to constitute a Consultative Committee.
                               The Committee considers issues of an industrial nature with
                               recommendations coming to Council.


                            Code of Conduct Committee
                             Councillor R Menzies
                             General Manager, T Kiss
                             Council's Legal Advisor, W Thompson


This is Page No. 36 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              The makeup of the Code of Conduct Committee has been recently
                               changed by direction of the Minister for Local Government. At this
                               point in time Council does not need to constitute the Committee.
                               Investigations are still in progress in relation to the makeup of this
                               Committee.


                            Coolamon Shire Occupational Health & Safety Committee
                             Gerard Bradley
                             Tony Kelly
                             Glenn Evans
                             Peter Murray
                             Jed Lawton
                             Margaret Payton
                             Megan Pattison
                             Carol Castle
                             Courtney Armstrong

                              Council by law is required to have an Occupational Health & Safety
                               Committee. The Committee is charged with various responsibilities
                               under the legislation and this Committee conforms to that
                               expectation.


                       RESOLVED on the motion of Clr O’Brien, seconded by Clr Seymour that
                       the Council’s Committee Structure be adopted as follows. 262/09/2010

                            Committee of a Whole
                             All Councillors

                              To consider matters referred to this Committee that are in
                               accordance with the Local Government Act and to then make
                               recommendations to the open Council Meeting.


                            Staff Committee:
                             Councillor R Menzies
                             Councillor J O'Brien
                             Councillor B Logan

                              To approve and formalise the current General Manager’s
                               Employment Contract and conditions of employment.



This is Page No. 37 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              To determine the current General Manager’s Performance
                               Agreement and to undertake the performance appraisal.

                              To consult with the current General Manager on an appropriate
                               succession plan for Senior Staff.

                              To consult with the current General Manager on all staff issues
                               and industrial relations.


                            Executive Management Committee:
                             General Manager, T Kiss (Chairman)
                             Executive Manager, Engineering & Technical Services, T Morris
                             Executive Manager, Corporate & Community Services, G Bradley
                             Executive Manager, Planning & Environmental Services, T Donoghue

                              To consider operational issues as determined by the General
                               Manager.

                              To review and prepare budgets and                                                    other         financial
                               documentation prior to submission to Council.

                              To review Council’s Strategic 10 Year Plan prior to submission to
                               Council.

                              To undertake policy and strategic review issues prior to Council
                               consideration.


                            Promotion & Development Committee:
                             Councillor R Menzies
                             Councillor B Hutcheon
                             Councillor D Brill
                             Councillor G Beard
                             General Manager, T Kiss
                             Executive Manager, Engineering & Technical Services, T Morris
                             Executive Manager, Planning & Environmental Services, Mr T
                             Donoghue

                             Including delegates from:
                             CHAS, Ardlethan Community Progress, Marrar Progress Association
                             and Ganmain Progress Association as determined from time to time.



This is Page No. 38 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              The Committee is primarily charged with providing feedback to
                               Council on proposals for forthcoming budgets.


                            Consultative Committee:
                             General Manager, T Kiss
                             Mr A J Lawton
                             Mrs M Pattison
                              one Work Staff Member to be added

                              Council by law is required to constitute a Consultative Committee.
                               The Committee considers issues of an industrial nature with
                               recommendations coming to Council.


                            Coolamon Shire Occupational Health & Safety Committee
                             Gerard Bradley
                             Tony Kelly
                             Glenn Evans
                             Jed Lawton
                             Margaret Payton
                             Megan Pattison
                             Carol Castle
                             Courtney Armstrong

                              Council by law is required to have an Occupational Health &
                               Safety Committee. The Committee is charged with various
                               responsibilities under the legislation and this Committee
                               conforms to that expectation.


           7)          DELEGATION OF VARIOUS AUTHORITIES TO COMMITTEES AND COUNCIL
                       STAFF

                       Pursuant to a new Council being elected it is the responsibility of that
                       Council to either reaffirm or revoke previous delegations to Council Staff
                       and Committees. Delegations made to Staff or Committees allow the
                       organisation to function without constant reference to Council. Decisions
                       made are generally in accordance with Council's policies and as such
                       expedite the decision making process. The following is a formal list of
                       delegations that have existed in the past or have evolved through general
                       practice.



This is Page No. 39 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       DELEGATIONS FROM COUNCIL TO THE MAYOR

                       That subject to the requirements of the Local Government Act 1993 and
                       regulations thereunder and any expressed policy of Council or the
                       requirements or regulations under any other Act and pursuant to Section
                       377 of the Local Government Act 1993, the MAYOR, Councillor Robert
                       William Menzies be authorised to exercise or perform on behalf of the
                       Coolamon Shire Council the following powers, authorities, duties and
                       functions:-

                            To carry out any function conferred on and duty imposed on the Mayor
                             under any Act or regulation.

                            To carry out the general supervision, control and direction of the
                             General Manager.

                            To approve Applications of Leave by the General Manager.

                            To sign cheques drawn on Council's bank accounts in conjunction with
                             the General Manager or any other Staff Member authorised by the
                             General Manager.

                            To affix the Common Seal of Council in conjunction with the General
                             Manager to any necessary document pursuant to or consequent upon
                             any decision of Council.

                            To respond to media publicity on Council matters and to issue media
                             releases and make statements to the media on behalf of Council.

                            Approve attendance by Elected Members and Senior Staff at
                             Conferences and Seminars etc., within New South Wales and the ACT
                             to a maximum of three days and within budget provisions.

                            Authorise urgent works up to an amount of $20,000.


                       DELEGATIONS FROM COUNCIL TO DEPUTY MAYOR

                       That subject to the requirements of the Local Government Act 1993 and
                       regulations thereunder and any expressed policy of Council or the
                       requirements or regulations under any other Act and pursuant to Section
                       377 of the Local Government act 1993, the DEPUTY MAYOR, John
                       Seymour be authorised to exercise on behalf of Coolamon Council the
                       following powers, authorities, duties and functions:-

This is Page No. 40 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            To carry out the statutory functions of the Mayor and exercise the
                             delegations conferred upon the Mayor whenever the Mayor is absent
                             from the Council area or is otherwise unable to carry out his duties.

                            To affix the Common Seal of the Council in conjunction with the
                             General Manager to any necessary document pursuant to or
                             consequent upon any decision of Council.


                       FUNCTIONS OF THE GENERAL MANAGER

                       In pursuance of Section 335 of the Local Government Act, 1993 the
                       GENERAL MANAGER, Terrence Ernest Kiss, has the following functions:

                       1)          The General Manager is generally responsible for the efficient and
                                   effective operation of the Council's organisation and for ensuring
                                   the implementation, without undue delay, of decisions of the
                                   Council.

                       2)          The General Manager shall have the following particular functions:

                                        the day to day management of the Council;
                                        to exercise such of the functions of the Council as are delegated
                                         by the Council to the General Manager;
                                        to appoint staff in accordance within the organisation structure
                                         and resources approved by the Council provided the General
                                         Manager may appoint or dismiss Senior Staff only after
                                         consultation with the Council;
                                        to direct and dismiss staff; and
                                        to implement the Council's equal employment opportunity
                                         management plan

                       3)          The General Manager has such other functions as may be conferred
                                   or imposed on the General Manager by or under this or any other
                                   Act.

                                   These functions include but are not limited to the following:

                                        To carry out the regular services and operations of the Council
                                         within the sums voted by the Council for expenditure thereon
                                         and in accordance with any policy or resolution of the Council.

                                        To perform or authorise any action necessary to comply with
                                         any decision, policy or code of Council, any statutory

This is Page No. 41 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                         requirements of the local Government Act or regulation or any
                                         other law, rule or regulation affecting Council.

                                        Reject any application within the prescribed period if it is not
                                         clear as to the approval sought or if it is not easily legible.

                                        Request any additional information that is reasonably necessary
                                         to determine any application.

                                        Authorise the purchase of stationery, seek quotes for office
                                         equipment and acceptance of quotes for amounts covered
                                         within the Budget.

                                        Letters of reference may be issued by the General Manager
                                         under Council's letterhead at his discretion.

                                        Grant the tenancy on behalf of Council to permanent residents
                                         of Kindra Lodge, Centenary Lodge, Ganmain Aged Persons
                                         Units, Ardlethan Aged Persons Units, Allawah Lodge, Low
                                         Income Community Housing Scheme and other Council
                                         dwellings subject to such discussions on appropriateness of
                                         tenants with the Mayor. It should also be noted that tenancies
                                         of Centenary Lodge, Kindra Lodge, Ardlethan and Ganmain
                                         Aged Persons Units should be subject to discussion with the
                                         Committee as authorised by Council from time to time to
                                         consider such applications.

                                        To sign purchase orders on Council's behalf.

                                        To determine the matters which are to be included in the
                                         Business Papers subject to the inclusion of the following items
                                         whenever they arise, namely:-

                                         a) Reports on matters which cannot be determined under
                                            Delegated Authority.
                                         b) Reports required to be submitted under any Act or
                                            regulation.
                                         c) Reference to any deputations which the Council has agreed
                                            to receive.
                                         d) Matters requiring a determination of policy.
                                         e) Reports directed by Council to be submitted.
                                         f) Matters essential for the Councils information.
                                         g) Matters requiring a vote of money.
                                         h) Matters where the General Manager is of the opinion that

This is Page No. 42 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                               any application should be refused.

                                        To reply to all routine correspondence not involving a monetary
                                         vote by Council, not effecting Council policy and not requiring
                                         the consideration of Council.

                                        To authorise the payment of salaries and wages of the
                                         employees of the Council within the sums voted by the Council
                                         for expenditure thereon.

                                        To authorise payment of accounts in respect of works or votes
                                         authorised by Council or associated with the functions of
                                         Council.

                                        To approve applications for extension of time to pay accounts
                                         where acceptable case is made out.

                                        To sign cheques drawn on Council's bank account and authorise
                                         and transmit electronic transfers from Council’s bank account in
                                         conjunction with any other person authorised to sign cheques
                                         or electronic transfers on Council's behalf.

                                        Refund of Trust Fund Deposits including Contract Deposits on
                                         the recommendation and certification of the appropriate
                                         servant.

                                        Accept quotations for the purchase of and replacement of light
                                         vehicles.

                                        To authorise approval of leave of absence for all Staff of the
                                         Council.

                                        To apply to wages and salaries any automatic award variations
                                         basic wage variation or cost of living adjustments subject to
                                         official notification from the Local Government and Shires
                                         Association of New South Wales, or total financial resource
                                         allocation in Council's Annual Budget.

                                        To approve attendance by Council Officers and Staff at
                                         Conferences and Seminars which are conducted by or endorsed
                                         by the Department of Local Government and other relevant
                                         authorities and/or the Local Government and Shires
                                         Association.


This is Page No. 43 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                                        To approve attendance by Staff at training courses included in
                                         Council's Staff Training Programme together with associated
                                         User Group Meetings and for which funds are available in
                                         Council's Budget.

                                        To authorise Council Staff to attend Professional Conferences in
                                         accordance with Councils policy.


                       DELEGATIONS OF AUTHORITY TO THE GENERAL MANAGER

                       That pursuant to Section 377 of the Local Government Act, 1993, Council
                       delegates to the GENERAL MANAGER, Terrence Ernest Kiss, the functions
                       of Council under the Local Government Act, 1993 other than those
                       functions which, pursuant to sub-section (1) of that section, can not be
                       delegated by the Council.

                       That pursuant to Section 381 of the Local Government Act, 1993, Council
                       delegates to the GENERAL MANAGER, Terrence Ernest Kiss, the exercise of
                       functions conferred or imposed on council employees under other Acts.

                       The General Manager shall exercise the functions herein delegated in
                       accordance with and subject to:-

                       (i)         the provisions of the Local Government Act, 1993 and other
                                   relevant legislation; and
                       (ii)        each and every policy of the Council adopted by resolution and
                                   current at the time of the exercise of the function herein delegated.

                       The delegations under Section 377 and 381 of the Local Government Act,
                       1993 include but are not limited to the following:

                       Local Government Act, 1993

                       (a)         Chapter 6 - Services Function
                       (i)         PART 2 - PUBLIC LAND
                                   s.54 -        Issue of Land Classification Certificates.
                       (b)         Chapter 7 - Regulatory Function
                       (i)         PART 1 - APPROVALS
                                   s.68 -         Approval of activities specified in the table (Section
                                                  68 Local Government Act), except in so far as the
                                                  Local Government Act, 1993, the regulations or a
                                                  local policy adopted by the Council allows the
                                                  activity to be carried out without approval.

This is Page No. 44 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                   s.82 -                  To modify provisions of Clauses 54 and 55 of the
                                                           (Approvals) Regulations.

                                   s.94 -                  Determination of Applications by granting approval,
                                                           either conditionally or subject to conditions, or by
                                                           refusing approval.

                                   s.95 -                  Exercising Council’s  power                                 for        deferred
                                                           commencement of approvals.

                                   s.96 -                  Exercising Council's power to grant Staged Approval.

                                   s.97 -                  Exercising Council's power to apply Conditions
                                                           concerning security.

                                   s.98 -                  Exercising Council's                  power         to      impose         Other
                                                           Conditions.

                                   s.99 -                  Giving of notice to applicants of determination of
                                                           Applications.

                                   s.100 -                 Review of Determination where made by a
                                                           delegation of Council.

                                   s.106 -                 Exercising Council's power to amend an approval, in
                                                           accordance with the procedures outlined in Section
                                                           106.

                                   s.107 -                 Exercise Council's power to extend or review an
                                                           approval.

                                   s.108-109 -             Exercise Council’s power to revoke or modify an
                                                           approval in any of the following circumstances:-

                                                           (a)        if the approval was obtained by fraud,
                                                                      misrepresentation or concealment of facts;
                                                           (b)        for any cause arising after the granting of the
                                                                      approval which, had it arisen before the
                                                                      approval was granted, would have caused the
                                                                      Council not to have granted the approval (or
                                                                      not have granted it in the same terms);
                                                           (c)        for any future failure to comply with a
                                                                      requirement made by or under the Local
                                                                      Government Act, 1993 relating to the subject

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in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                                                      of the approval; and(d) for any failure to
                                                                      comply with a condition of the approval.

                       (ii)        PART 2 - ORDERS
                                   s.124 -      Order a person to do or refrain from doing a thing
                                                specified in Column 1 Table No.2 (Chapter 7 -
                                                Orders) if the circumstances specified opposite in
                                                Column 2 of the Table exists and the person comes
                                                within the description opposite it in Column 3 of the
                                                Table.

                                   s.125 -                 Order a person responsible for a public nuisance to
                                                           abate such nuisance.

                                   s.132 -                 Give notices of an Order under Section 121.

                       (c)         Chapter 8 - Ancillary Functions

                       (i)         PART 1 - ACQUISITION OF LAND

                                   s.186-187 -  Negotiate on Council’s behalf for the acquisition of
                                                land for the purpose of exercising any of the
                                                functions, up to the stage of presenting offers to
                                                Council for determination.
                       (ii)        PART 2 - ENTRY ON TO LAND AND OTHER POWERS

                                   s.191-192 -             Authorise Council employees (or other persons) to
                                                           enter any premises for the purpose of enabling the
                                                           Council to exercise its functions.

                                   s.194 -                 Authorise the use of force for the purposes of
                                                           entering premises.

                                   s.201 -                 Make application to an authorised Justice for the
                                                           issue of a Search Warrant.

                       (d)         Chapter 11 – How Are Councils Staffed

                       (i)         PART 3 – PUBLIC OFFICER

                                   s.342 -                 Designate a member of staff as a Public Officer.

                                   s.353 -                 Prohibit staff from engaging in private employment
                                                           or contract work outside Council.

This is Page No. 46 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       (e)         Chapter 12 - Operation of Councils

                       (i)         PART 3 - SALE OF COUNCIL PROPERTY - PLANT AND EQUIPMENT
                                   To dispose of Council plant and equipment by way of sale at the
                                   best offer received when:

                                   (1)         The sale of such item of plant and equipment is approved in
                                               the current year's annual operating plan and budget or
                                               approved by the Asset Management Committee; or

                                   (2)         The item of plant, equipment or material is obsolete,
                                               unserviceable and/or surplus to Council's requirements and
                                               the sale of such item of plant or equipment represents the
                                               most cost effective option.

                       (ii)        PART 4 – INSURANCE

                                   s.382 -                 Make arrangements for adequate insurance against
                                                           public liability and professional liability.

                       (f)         Chapter 15 - Council Finances

                       (i)         PART 3 - ORDINARY RATES
                                   s.514 -      Determine and declare the categorisation of land for
                                                the purpose of making an ordinary rate.

                                   s.515 -                 Determine and declare the categorisation of land as
                                                           farmland.

                                   s.516 -                 Determine and declare the categorisation of land as
                                                           residential.

                                   s.517 -                 Determine and declare the categorisation of land as
                                                           mining.
                                   s.518 -                 Determine and declare the categorisation of land as
                                                           business.

                                   s.519 -                 Determine and declare the categorisation of vacant
                                                           land.

                                   s.520 -                 Issue notices of categorisation of land.

                                   s.523 -                 Review determinations of categorisation of land.


This is Page No. 47 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                   s.525 -                 Determine applications for change of categorisation
                                                           of land.

                                   s.548A -                Determine applications for aggregation of land
                                                           values by Council and to adjust and re-levy
                                                           accordingly.

                       (ii)        PART 5 - LEVYING OF RATES AND CHARGES

                                   s.552 -                 Determination of what land may be subject to a
                                                           water supply special rate or charge.

                                   s.553 -                 Determination of time at which land becomes
                                                           subject to special rate or charge.

                       (iii)       PART 6 - RATEABLE LAND

                                   s.555 -                 Determination of what land is exempt from all rates.

                                   s.556 -                 Determination of what land is exempt from all rates,
                                                           other than water supply special rates and sewerage
                                                           special rates.

                       (iv)        PART 7 - PAYMENT OF RATES AND CHARGES

                                   s.564 -                 Approval of agreements as to periodical payment of
                                                           rates and charges.

                                   s.567 -                 Write-off accrued interest on rates or charges
                                                           payable by a rateable owner if, in the General
                                                           Manager's opinion:-

                                                           (a)        the rateable owner is unable to pay the
                                                                      accrued interest for reasons beyond the
                                                                      rateable owner's control; or
                                                           (b)        payment of the accrued interest would cause
                                                                      the rateable owner hardship. Section 569 -
                                                                      Issue and serve notices on occupiers for
                                                                      liability for payment of unpaid rates and
                                                                      charges.




This is Page No. 48 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       (v)         LOCAL GOVERNMENT GENERAL REGULATION (2005)

                                   cl.131 -                To write off Rates and Charges in accordance with
                                                           the regulation under this clause.

                                                            To write off Rates and Charges up to $10,000 in
                                                             accordance with this clause (errors, at law or cost
                                                             effectiveness).
                                                            To write off debts to Council up to $500.00 in
                                                             accordance with this clause.

                       (vi)        PART 13 - INVESTMENTS

                                   s.625 -                 Arrange the investment of money that is not, for the
                                                           time being, required by the Council for any other
                                                           purpose.

                                                           Money may only be invested in the following:-

                                                           (a)        in any security authorised by the Trustee Act;
                                                           or
                                                           (b)        in a form of investment notified by order of
                                                                      the Minister published in the Government
                                                                      Gazette.

                       (vii)       LOCAL GOVERNMENT GENERAL REGULATION, 2000

                                   cl.144 -                To apply water restrictions under the terms of this
                                                           clause.

                       Council delegates to the General Manager the functions, powers, duties
                       and authorities conferred upon it by the following acts:-

                             Aged Care Act, 1997

                             Children and Young Persons (Care and Protection) Act, 1998

                             Companion Animals Act, 1998 & Regulations
                              Part 5 Division 1 relating to the declaration of dangerous dogs, the
                              consideration of objections by owners of proposed dangerous dogs,
                              revocation of dangerous dog declarations where it is appropriate to do
                              so and to authorise persons for the purposes of that Act.

                             Contaminated Land Management Act, 1997 & Regulations

This is Page No. 49 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Environmental Planning and Assessment Act, 1979 & Regulations

                             i)          The authority to determine development applications lodged
                                         for consent under Part 4 of the Environmental Planning &
                                         Assessment Act, 1979 which:

                                         a)  Comply with the provisions of any Environmental Planning
                                             Instrument;
                                         b) Are consistent with relevant Development Control Plans,
                                             Codes or Policies adopted by the Council;
                                         c) May be considered under Part 4 Division 2 (Existing Use) of
                                             the Environmental Planning & Assessment Act, 1979;
                                         d) Are the subject of public submissions to which the
                                             objection relates;
                                             (i)   solely to the type of development proposed;
                                             (ii) to possible market competition arising, if the
                                                   development is approved;
                                             (iii) to a design standard contained within an adopted
                                                   Development Control Plan, Code or Policy;
                                             (iv) to an issue that may be reasonably alleviated by the
                                                   imposition of a condition of development consent.
                              ii)        The authority to, on behalf of the Director-General, prepare
                                         Section 65 Certificates and Section 69 Reports to the Minister
                                         to approve such amendments.

                                         (N.B. Council must still apply to the Director to complete the
                                         relevant documents under Sections 65 and 69 of the Act).

                              iii)       The authority to impose conditions on a development consent
                                         granted under Part 4 of the Environmental Planning &
                                         Assessment Act, 1979, which are:
                                         (a)    for a purpose identified in Section 80A of the
                                                Environmental Planning and Assessment Act 1979;
                                         (b)    in accordance with the terms of any environmental
                                                planning instrument;
                                         (c)    in accordance with any development control plan, code
                                                or policy adopted by the Council;
                                         (d)    requirements specified by any public authority or public
                                                undertaking.

                              iv)        The authority to refuse a development application which:
                                         (a)    is prohibited under the provisions of any environmental
                                                planning instrument;


This is Page No. 50 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                         (b)         does not comply with the statutory provisions of the
                                                     Environmental Planning & Assessment Act, 1979;
                                         (c)         does not contain adequate information to enable
                                                     assessment under the relevant heads of consideration
                                                     listed in Section 76(C) of the Environmental Planning &
                                                     Assessment Act, 1979.

                              v)         The authority to determine any request for reconsideration or
                                         variation of a condition of development consent under Section
                                         96 of the Environmental Planning & Assessment Act, 1979.

                              vi)        The authority to approve an extension of any development
                                         consent in accordance with the provisions of Section 95 of the
                                         Environmental Planning & Assessment Act, 1979.

                              vii)       The function of the Council in relation to Part 5 of the
                                         Environmental Planning & Assessment Act, 1979 for an activity
                                         which is not of a prescribed kind or an activity that is not likely
                                         to significantly affect the environment.

                              viii)      The authority to reject a development application within 7 days
                                         after its receipt if it is not clear as to the development consent
                                         sought or it is not easily legible.

                              ix)        The function of the Council under Section 118B of the
                                         Environmental Planning and Assessment Act 1979 to authorise
                                         a person to carry out inspections for the purposes of that Act,
                                         the regulations under that Act and any environmental planning
                                         instrument under that Act.

                              x)         The function of the Council under Section 123 of the
                                         Environmental Planning and Assessment Act 1979 to bring
                                         proceedings to remedy or restrain a breach of that Act.

                              xi)        Authority to forward a Draft Local Environmental Plan under
                                         Section 68 of the Environmental Planning & Assessment Act,
                                         1979 to the Department of Planning where no public
                                         submissions are received as a result of the public exhibition
                                         required under Section 66 of the Act.

                              xii)       Authority to vary any numeric standard contained within any
                                         Council code, policy or development control plan by up to 10%
                                         provided the development still meets the objectives of the
                                         particular code, policy or development control plan.

This is Page No. 51 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              xiii)        The authority to require the lodgement of a cash bond or bank
                                           guarantee for work outstanding in any partly completed
                                           development with the amount of the bond being sufficient to
                                           complete the approved work allowing for inflation and
                                           administration costs or as provided for in Council's policy.

                              xiv)         The authority to act on Council's behalf in relation to legal
                                           proceedings lodged with the Land & Environment Court as
                                           follows:
                                           (a)    To determine the nature of action to be taken to defend
                                                  the appeal and thereafter institute any action deemed
                                                  necessary in the circumstances.
                                           (b)    To negotiate on matters in issue during conferences
                                                  between parties when presided over by an assessor
                                                  appointed by the Land & Environment Court and to
                                                  delegate such authority to the Director - Works and/or
                                                  the Director – Environmental & Community Services,
                                                  where appropriate.

                              xv)          The function of the Council under Section 149, 149A, 149C and
                                           149D.

                              xvi)         The authority to issue Certificates under Part 4A including
                                           Construction, Occupation, Compliance and Subdivision
                                           Certificates.

                              xvii)        Part 6 - Division 1A Power of Entry onto Land and Other
                                           Powers.

                              xviii)       Issue Notice of Intent under Section 21H for an Order under
                                           Section 121B.

                              ixx)         Issue Orders under Section 121B.

                            Environmental Planning & Assessment Amendment Act, 1997

                             a.       Approving application which:

                                      1.    Comply with the provisions of an environmental planning
                                            instrument.
                                      2.    Are consistent with relevant Development Control Plans,
                                            codes or Policies adopted by Council.
                                      3.    May be considered under Part 4 Division 10 Existing Uses
                                      4.    Are the subject of public submissions to which the objection

This is Page No. 52 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                            relates:
                                            i)    solely to the type of development proposal
                                            ii)   to possible market competition arising, if the
                                                  development is approved
                                            iii) to a design standard contained within an adopted
                                                  Development Control Plan, Code or Policy
                                            iv) to an issue that may be reasonably alleviated by the
                                                  imposition of a condition of development consent.
                                            (v) To make decisions on matters in issues during any
                                                  mediation between parties whether presided over by a
                                                  mediator appointed by the Court (Commissioner) or by
                                                  a commercial mediator appointed to determine such
                                                  matters.

                              b. Imposing conditions on a development consent granted under
                                 Part 4 which are:
                                 1) for a purpose identified in Section 80A
                                 2) In accordance with the terms of an environmental planning
                                     instrument
                                 3) in accordance with any Development Control Plan, code or
                                     policy adopted by Council.
                                 4) Requirements specified by any public authority or public
                                     undertaking including a Commissioner appointed by the Land
                                     & Environment Court.

                              c.     Refusing application which:
                                     1) are prohibited under the provisions of any environmental
                                         planning instrument
                                     2) do not comply with the statutory provisions of the
                                         Environmental Planning and Assessment Amendment Act,
                                         1997
                                     3) do not contain adequate information to enable assessment
                                         under the matters for consideration listed in Section 79C

                              d. The authority to approve an extension of any development
                                 consent in accordance with the provisions of Section 95A

                              e.     The authority to determine any request for reconsideration or
                                     variation of a condition of development consent under Section 96

                              f.     The authority to revoke or modify a development consent under
                                     Section 96A.




This is Page No. 53 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              g.     The authority to determine, issue or revoke the following
                                     certificates in accordance with the provisions of:
                                     a)     Section 109C – Part 4
                                            1) Compliance Certificates
                                            2) Construction Certificates
                                            3) Occupation Certificates
                                            4) Subdivision Certificates
                                     b)     Section 149A
                                            5) Building Certificates

                              h. The function of the Council to determine in relation to Part 5A for
                                 an activity which is not a prescribed activity that is not likely to
                                 significantly affect the environment

                              i.     The function of the Council under Section 188A to authorise a
                                     person to enter any premises in accordance with Sections 118B –
                                     118K.

                              j.     The functions of the Council in the giving of orders to do or to
                                     refrain from doing such things as specified in the Table detailed in
                                     Section 121B if the circumstances specified opposite it in Column 2
                                     of the Table exist and the person comes within the description
                                     opposite it in Column 3 of the Table.

                              k.     The function of the Council to authorise an employee of Council to
                                     issue Penalty Notices in accordance with Section 127A.

                            Freedom of Information Act, 1989

                            Food Act, 2003 & Regulations

                            Heritage Act, 1977

                            Impounding Act, 1993

                            Independent Commission Against Corruption Act, 1998

                            Noxious Weeds Act, 1993

                            Occupational Health and Safety Act, 2002

                            Privacy and Personal Information Act, 1998

                            Protection of the Environment Operations Act, 1997 & Regulations

This is Page No. 54 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              s.91 -  Issue Clean Up Notices
                              s.92 -  Undertake clean up and recover costs in relation to
                                      reasonable costs and expenses.
                              s.94 - Recover costs
                              s.96 - Issue Prevention Notices
                              s.98 - Take action where a person does not comply with Prevention
                                      Notice
                              s.187 - Appoint authorised officers
                              s.224 - Server a Penalty Notice
                              s.264 - Issue Noise Control Notices

                            Public Health Act, 1991 & Regulations
                             s.10 - Exercise Functions
                             s.10F - Power to Enter and Inspect Premises or a supplier of Water
                             s.10I - Closure of Water Supply
                             s.47 - Power of Authorised Officer under Part 4 – Microbial Control
                             s.51 - Power of Authorised Officer under Part 5 – Skin Penetration
                             s.70 - Inspection of Records
                             s.72 - Power of Entry

                            Roads Act, 1993

                            Rural Fires Act, 1997 & Regulations
                             s.66 - Issue notices requiring owners or occupiers (not being a public
                                       authority) of land to carry out bush fire hazard reduction work
                             s.67 - Resolve objections to Section 66 Notices
                             s.70 - Enter on land and carry out bush fire hazard reduction work
                             Div2A - Investigate bush fire hazard complaints
                             s.100D, 100E, 100F & 100G -        Issue bush fire hazard Certificates
                             s.100H - Remedy and restraint for breaches under Sections 100F and
                                       100G by brining proceedings in the Land & Environment Court
                             s.131 - To serve penalty notices on a person

                            State Emergency & Rescue Management Act, 1989

                            State Records Act, 1998

                            Swimming Pools Act, 1992
                             s.27 - Power to Appoint Inspector
                             s.28 - Power of Entry and Inspection
                             s.24 - Issue Compliance Certificates
                             s.34 - Serve Notices
                             s.35 - Issue Penalty Notices


This is Page No. 55 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Water Management Act, 2008 & Regulations
                            Workers Compensation Act, 1987

                       RESOLVED on the motion of Clr Seymour, seconded by Clr O’Brien that
                       the following delegations be approved. 263/09/2010

                       DELEGATIONS FROM COUNCIL TO THE MAYOR

                       That subject to the requirements of the Local Government Act 1993 and
                       regulations thereunder and any expressed policy of Council or the
                       requirements or regulations under any other Act and pursuant to Section
                       377 of the Local Government Act 1993, the MAYOR, Councillor Robert
                       William Menzies be authorised to exercise or perform on behalf of the
                       Coolamon Shire Council the following powers, authorities, duties and
                       functions:-

                            To carry out any function conferred on and duty imposed on the
                             Mayor under any Act or regulation.

                            To carry out the general supervision, control and direction of the
                             General Manager.

                            To approve Applications of Leave by the General Manager.

                            To sign cheques drawn on Council's bank accounts in conjunction with
                             the General Manager or any other Staff Member authorised by the
                             General Manager.

                            To affix the Common Seal of Council in conjunction with the General
                             Manager to any necessary document pursuant to or consequent upon
                             any decision of Council.

                            To respond to media publicity on Council matters and to issue media
                             releases and make statements to the media on behalf of Council.

                            Approve attendance by Elected Members and Senior Staff at
                             Conferences and Seminars etc., within New South Wales and the ACT
                             to a maximum of three days and within budget provisions.

                            Authorise urgent works up to an amount of $20,000.




This is Page No. 56 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       DELEGATIONS FROM COUNCIL TO DEPUTY MAYOR

                       That subject to the requirements of the Local Government Act 1993 and
                       regulations thereunder and any expressed policy of Council or the
                       requirements or regulations under any other Act and pursuant to Section
                       377 of the Local Government act 1993, the DEPUTY MAYOR, John
                       Seymour be authorised to exercise on behalf of Coolamon Council the
                       following powers, authorities, duties and functions:-

                            To carry out the statutory functions of the Mayor and exercise the
                             delegations conferred upon the Mayor whenever the Mayor is absent
                             from the Council area or is otherwise unable to carry out his duties.

                            To affix the Common Seal of the Council in conjunction with the
                             General Manager to any necessary document pursuant to or
                             consequent upon any decision of Council.


                       FUNCTIONS OF THE GENERAL MANAGER

                       In pursuance of Section 335 of the Local Government Act, 1993 the
                       GENERAL MANAGER, Terrence Ernest Kiss, has the following functions:

                       1)          The General Manager is generally responsible for the efficient and
                                   effective operation of the Council's organisation and for ensuring
                                   the implementation, without undue delay, of decisions of the
                                   Council.

                       2)          The General Manager shall have the following particular
                                   functions:

                                        the day to day management of the Council;
                                        to exercise such of the functions of the Council as are
                                         delegated by the Council to the General Manager;
                                        to appoint staff in accordance within the organisation
                                         structure and resources approved by the Council provided the
                                         General Manager may appoint or dismiss Senior Staff only
                                         after consultation with the Council;
                                        to direct and dismiss staff; and
                                        to implement the Council's equal employment opportunity
                                         management plan

                       3)          The General Manager has such other functions as may be
                                   conferred or imposed on the General Manager by or under this or

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.......................................................……. MAYOR .........................................................GENERAL MANAGER.
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                                   any other Act.

                                   These functions include but are not limited to the following:

                                        To carry out the regular services and operations of the Council
                                         within the sums voted by the Council for expenditure thereon
                                         and in accordance with any policy or resolution of the Council.

                                        To perform or authorise any action necessary to comply with
                                         any decision, policy or code of Council, any statutory
                                         requirements of the local Government Act or regulation or any
                                         other law, rule or regulation affecting Council.

                                        Reject any application within the prescribed period if it is not
                                         clear as to the approval sought or if it is not easily legible.

                                        Request any additional information that is reasonably
                                         necessary to determine any application.

                                        Authorise the purchase of stationery, seek quotes for office
                                         equipment and acceptance of quotes for amounts covered
                                         within the Budget.

                                        Letters of reference may be issued by the General Manager
                                         under Council's letterhead at his discretion.

                                        Grant the tenancy on behalf of Council to permanent residents
                                         of Kindra Lodge, Centenary Lodge, Ganmain Aged Persons
                                         Units, Ardlethan Aged Persons Units, Allawah Lodge, Low
                                         Income Community Housing Scheme and other Council
                                         dwellings subject to such discussions on appropriateness of
                                         tenants with the Mayor. It should also be noted that
                                         tenancies of Centenary Lodge, Kindra Lodge, Ardlethan and
                                         Ganmain Aged Persons Units should be subject to discussion
                                         with the Committee as authorised by Council from time to
                                         time to consider such applications.

                                        To sign purchase orders on Council's behalf.

                                        To determine the matters which are to be included in the
                                         Business Papers subject to the inclusion of the following items
                                         whenever they arise, namely:-

                                         a) Reports on matters which cannot be determined under

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.......................................................……. MAYOR .........................................................GENERAL MANAGER.
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THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                               Delegated Authority.
                                         b)    Reports required to be submitted under any Act or
                                               regulation.
                                         c)    Reference to any deputations which the Council has
                                               agreed to receive.
                                         d)    Matters requiring a determination of policy.
                                         e)    Reports directed by Council to be submitted.
                                         f)    Matters essential for the Councils information.
                                         g)     Matters requiring a vote of money.
                                         h)    Matters where the General Manager is of the opinion that
                                               any application should be refused.

                                        To reply to all routine correspondence not involving a
                                         monetary vote by Council, not effecting Council policy and not
                                         requiring the consideration of Council.

                                        To authorise the payment of salaries and wages of the
                                         employees of the Council within the sums voted by the Council
                                         for expenditure thereon.

                                        To authorise payment of accounts in respect of works or votes
                                         authorised by Council or associated with the functions of
                                         Council.

                                        To approve applications for extension of time to pay accounts
                                         where acceptable case is made out.

                                        To sign cheques drawn on Council's bank account and
                                         authorise and transmit electronic transfers from Council’s
                                         bank account in conjunction with any other person authorised
                                         to sign cheques or electronic transfers on Council's behalf.

                                        Refund of Trust Fund Deposits including Contract Deposits on
                                         the recommendation and certification of the appropriate
                                         servant.

                                        Accept quotations for the purchase of and replacement of
                                         light vehicles.

                                        To authorise approval of leave of absence for all Staff of the
                                         Council.

                                        To apply to wages and salaries any automatic award variations
                                         basic wage variation or cost of living adjustments subject to

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.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                         official notification from the Local Government and Shires
                                         Association of New South Wales, or total financial resource
                                         allocation in Council's Annual Budget.

                                        To approve attendance by Council Officers and Staff at
                                         Conferences and Seminars which are conducted by or
                                         endorsed by the Department of Local Government and other
                                         relevant authorities and/or the Local Government and Shires
                                         Association.

                                        To approve attendance by Staff at training courses included in
                                         Council's Staff Training Programme together with associated
                                         User Group Meetings and for which funds are available in
                                         Council's Budget.

                                        To authorise Council Staff to attend Professional Conferences
                                         in accordance with Councils policy.


                       DELEGATIONS OF AUTHORITY TO THE GENERAL MANAGER

                       That pursuant to Section 377 of the Local Government Act, 1993, Council
                       delegates to the GENERAL MANAGER, Terrence Ernest Kiss, the functions
                       of Council under the Local Government Act, 1993 other than those
                       functions which, pursuant to sub-section (1) of that section, can not be
                       delegated by the Council.

                       That pursuant to Section 381 of the Local Government Act, 1993, Council
                       delegates to the GENERAL MANAGER, Terrence Ernest Kiss, the exercise
                       of functions conferred or imposed on council employees under other
                       Acts.

                       The General Manager shall exercise the functions herein delegated in
                       accordance with and subject to:-

                       (i)         the provisions of the Local Government Act, 1993 and other
                                   relevant legislation; and
                       (ii)        each and every policy of the Council adopted by resolution and
                                   current at the time of the exercise of the function herein
                                   delegated.

                       The delegations under Section 377 and 381 of the Local Government Act,
                       1993 include but are not limited to the following:


This is Page No. 60 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       Local Government Act, 1993

                       (a)         Chapter 6 - Services Function
                       (i)         PART 2 - PUBLIC LAND
                                   s.54 -        Issue of Land Classification Certificates.
                       (b)         Chapter 7 - Regulatory Function
                       (i)         PART 1 - APPROVALS
                                   s.68 -         Approval of activities specified in the table (Section
                                                  68 Local Government Act), except in so far as the
                                                  Local Government Act, 1993, the regulations or a
                                                  local policy adopted by the Council allows the
                                                  activity to be carried out without approval.

                                   s.82 -                  To modify provisions of Clauses 54 and 55 of the
                                                           (Approvals) Regulations.

                                   s.94 -                  Determination of Applications by granting
                                                           approval, either conditionally or subject to
                                                           conditions, or by refusing approval.

                                   s.95 -                  Exercising Council’s  power                                for        deferred
                                                           commencement of approvals.

                                   s.96 -                  Exercising          Council's         power          to      grant       Staged
                                                           Approval.

                                   s.97 -                  Exercising Council's power to apply Conditions
                                                           concerning security.

                                   s.98 -                  Exercising Council's power to impose Other
                                                           Conditions.

                                   s.99 -                  Giving of notice to applicants of determination of
                                                           Applications.

                                   s.100 -                 Review of Determination where made by a
                                                           delegation of Council.
                                   s.106 -                 Exercising Council's power to amend an approval, in
                                                           accordance with the procedures outlined in Section
                                                           106.

                                   s.107 -                 Exercise Council's power to extend or review an
                                                           approval.


This is Page No. 61 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                   s.108-109 -             Exercise Council’s power to revoke or modify an
                                                           approval in any of the following circumstances:-

                                                           (a)        if the approval was obtained by fraud,
                                                                      misrepresentation or concealment of facts;
                                                           (b)        for any cause arising after the granting of
                                                                      the approval which, had it arisen before the
                                                                      approval was granted, would have caused
                                                                      the Council not to have granted the
                                                                      approval (or not have granted it in the same
                                                                      terms);
                                                           (c)        for any future failure to comply with a
                                                                      requirement made by or under the Local
                                                                      Government Act, 1993 relating to the
                                                                      subject of the approval; and(d) for any
                                                                      failure to comply with a condition of the
                                                                      approval.

                       (ii)        PART 2 - ORDERS
                                   s.124 -      Order a person to do or refrain from doing a thing
                                                specified in Column 1 Table No.2 (Chapter 7 -
                                                Orders) if the circumstances specified opposite in
                                                Column 2 of the Table exists and the person comes
                                                within the description opposite it in Column 3 of
                                                the Table.

                                   s.125 -                 Order a person responsible for a public nuisance to
                                                           abate such nuisance.

                                   s.132 -                 Give notices of an Order under Section 121.

                       (c)         Chapter 8 - Ancillary Functions

                       (i)         PART 1 - ACQUISITION OF LAND

                                   s.186-187 -             Negotiate on Council’s behalf for the acquisition of
                                                           land for the purpose of exercising any of the
                                                           functions, up to the stage of presenting offers to
                                                           Council for determination.

                       (ii)        PART 2 - ENTRY ON TO LAND AND OTHER POWERS

                                   s.191-192 -             Authorise Council employees (or other persons) to
                                                           enter any premises for the purpose of enabling the

This is Page No. 62 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                                           Council to exercise its functions.
                                   s.194 -                 Authorise the use of force for the purposes of
                                                           entering premises.

                                   s.201 -                 Make application to an authorised Justice for the
                                                           issue of a Search Warrant.

                       (d)         Chapter 11 – How Are Councils Staffed

                       (i)         PART 3 – PUBLIC OFFICER

                                   s.342 -                 Designate a member of staff as a Public Officer.

                                   s.353 -                 Prohibit staff from engaging in private employment
                                                           or contract work outside Council.

                       (e)         Chapter 12 - Operation of Councils

                       (i)         PART 3 - SALE OF COUNCIL PROPERTY - PLANT AND EQUIPMENT
                                   To dispose of Council plant and equipment by way of sale at the
                                   best offer received when:

                                   (1)         The sale of such item of plant and equipment is approved
                                               in the current year's annual operating plan and budget or
                                               approved by the Asset Management Committee; or

                                   (2)         The item of plant, equipment or material is obsolete,
                                               unserviceable and/or surplus to Council's requirements
                                               and the sale of such item of plant or equipment represents
                                               the most cost effective option.

                       (ii)        PART 4 – INSURANCE

                                   s.382 -                 Make arrangements for adequate insurance against
                                                           public liability and professional liability.

                       (f)         Chapter 15 - Council Finances

                       (i)         PART 3 - ORDINARY RATES
                                   s.514 -      Determine and declare the categorisation of land
                                                for the purpose of making an ordinary rate.

                                   s.515 -                 Determine and declare the categorisation of land as
                                                           farmland.

This is Page No. 63 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                   s.516 -                 Determine and declare the categorisation of land as
                                                           residential.

                                   s.517 -                 Determine and declare the categorisation of land as
                                                           mining.
                                   s.518 -                 Determine and declare the categorisation of land as
                                                           business.

                                   s.519 -                 Determine and declare the categorisation of vacant
                                                           land.

                                   s.520 -                 Issue notices of categorisation of land.

                                   s.523 -                 Review determinations of categorisation of land.

                                   s.525 -                 Determine applications for change of categorisation
                                                           of land.

                                   s.548A -                Determine applications for aggregation of land
                                                           values by Council and to adjust and re-levy
                                                           accordingly.

                       (ii)        PART 5 - LEVYING OF RATES AND CHARGES

                                   s.552 -                 Determination of what land may be subject to a
                                                           water supply special rate or charge.

                                   s.553 -                 Determination of time at which land becomes
                                                           subject to special rate or charge.

                       (iii)       PART 6 - RATEABLE LAND

                                   s.555 -                 Determination of what land is exempt from all
                                   rates.

                                   s.556 -                 Determination of what land is exempt from all
                                                           rates, other than water supply special rates and
                                                           sewerage special rates.

                       (iv)        PART 7 - PAYMENT OF RATES AND CHARGES

                                   s.564 -                 Approval of agreements as to periodical payment of
                                                           rates and charges.


This is Page No. 64 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                   s.567 -                 Write-off accrued interest on rates or charges
                                                           payable by a rateable owner if, in the General
                                                           Manager's opinion:-

                                                           (a)        the rateable owner is unable to pay the
                                                                      accrued interest for reasons beyond the
                                                                      rateable owner's control; or
                                                           (b)        payment of the accrued interest would
                                                                      cause the rateable owner hardship. Section
                                                                      569 - Issue and serve notices on occupiers
                                                                      for liability for payment of unpaid rates and
                                                                      charges.

                       (v)         LOCAL GOVERNMENT GENERAL REGULATION (2005)

                                   cl.131 -                To write off Rates and Charges in accordance with
                                                           the regulation under this clause.

                                                            To write off Rates and Charges up to $10,000 in
                                                             accordance with this clause (errors, at law or
                                                             cost effectiveness).
                                                            To write off debts to Council up to $500.00 in
                                                             accordance with this clause.

                       (vi)        PART 13 - INVESTMENTS

                                   s.625 -                 Arrange the investment of money that is not, for
                                                           the time being, required by the Council for any
                                                           other purpose.

                                                           Money may only be invested in the following:-

                                                           (a)     in any security authorised by the Trustee
                                                           Act; or
                                                           (b)     in a form of investment notified by order of
                                                                   the Minister published in the Government
                                                                   Gazette.

                       (vii)       LOCAL GOVERNMENT GENERAL REGULATION, 2000

                                   cl.144 -                To apply water restrictions under the terms of this
                                                           clause.




This is Page No. 65 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       Council delegates to the General Manager the functions, powers, duties
                       and authorities conferred upon it by the following acts:-

                            Aged Care Act, 1997

                            Children and Young Persons (Care and Protection) Act, 1998

                            Companion Animals Act, 1998 & Regulations
                             Part 5 Division 1 relating to the declaration of dangerous dogs, the
                             consideration of objections by owners of proposed dangerous dogs,
                             revocation of dangerous dog declarations where it is appropriate to
                             do so and to authorise persons for the purposes of that Act.

                            Contaminated Land Management Act, 1997 & Regulations

                            Environmental Planning and Assessment Act, 1979 & Regulations

                             i)          The authority to determine development applications lodged
                                         for consent under Part 4 of the Environmental Planning &
                                         Assessment Act, 1979 which:

                                         a)  Comply with the provisions of any Environmental
                                             Planning Instrument;
                                         b) Are consistent with relevant Development Control Plans,
                                             Codes or Policies adopted by the Council;
                                         c) May be considered under Part 4 Division 2 (Existing Use)
                                             of the Environmental Planning & Assessment Act, 1979;
                                         d) Are the subject of public submissions to which the
                                             objection relates;
                                             (i)   solely to the type of development proposed;
                                             (ii) to possible market competition arising, if the
                                                   development is approved;
                                             (iii) to a design standard contained within an adopted
                                                   Development Control Plan, Code or Policy;
                                             (iv) to an issue that may be reasonably alleviated by the
                                                   imposition of a condition of development consent.
                              ii)        The authority to, on behalf of the Director-General, prepare
                                         Section 65 Certificates and Section 69 Reports to the Minister
                                         to approve such amendments.

                                         (N.B. Council must still apply to the Director to complete the
                                         relevant documents under Sections 65 and 69 of the Act).

                              iii)       The authority to impose conditions on a development consent

This is Page No. 66 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                         granted under Part 4 of the Environmental Planning &
                                         Assessment Act, 1979, which are:
                                         (a)    for a purpose identified in Section 80A of the
                                                Environmental Planning and Assessment Act 1979;
                                         (b)   in accordance with the terms of any environmental
                                               planning instrument;
                                         (c)    in accordance with any development control plan,
                                                code or policy adopted by the Council;
                                         (d)   requirements specified by any public authority or
                                               public undertaking.

                              iv)        The authority to refuse a development application which:
                                         (a)   is prohibited under the provisions of any
                                               environmental planning instrument;
                                         (b)   does not comply with the statutory provisions of the
                                               Environmental Planning & Assessment Act, 1979;
                                         (c)   does not contain adequate information to enable
                                               assessment under the relevant heads of consideration
                                               listed in Section 76(C) of the Environmental Planning &
                                               Assessment Act, 1979.

                              v)         The authority to determine any request for reconsideration or
                                         variation of a condition of development consent under
                                         Section 96 of the Environmental Planning & Assessment Act,
                                         1979.

                              vi)        The authority to approve an extension of any development
                                         consent in accordance with the provisions of Section 95 of the
                                         Environmental Planning & Assessment Act, 1979.

                              vii)       The function of the Council in relation to Part 5 of the
                                         Environmental Planning & Assessment Act, 1979 for an
                                         activity which is not of a prescribed kind or an activity that is
                                         not likely to significantly affect the environment.

                              viii)      The authority to reject a development application within 7
                                         days after its receipt if it is not clear as to the development
                                         consent sought or it is not easily legible.

                              ix)        The function of the Council under Section 118B of the
                                         Environmental Planning and Assessment Act 1979 to
                                         authorise a person to carry out inspections for the purposes of
                                         that Act, the regulations under that Act and any
                                         environmental planning instrument under that Act.

This is Page No. 67 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              x)         The function of the Council under Section 123 of the
                                         Environmental Planning and Assessment Act 1979 to bring
                                         proceedings to remedy or restrain a breach of that Act.

                              xi)        Authority to forward a Draft Local Environmental Plan under
                                         Section 68 of the Environmental Planning & Assessment Act,
                                         1979 to the Department of Planning where no public
                                         submissions are received as a result of the public exhibition
                                         required under Section 66 of the Act.

                              xii)       Authority to vary any numeric standard contained within any
                                         Council code, policy or development control plan by up to 10%
                                         provided the development still meets the objectives of the
                                         particular code, policy or development control plan.

                              xiii)      The authority to require the lodgement of a cash bond or bank
                                         guarantee for work outstanding in any partly completed
                                         development with the amount of the bond being sufficient to
                                         complete the approved work allowing for inflation and
                                         administration costs or as provided for in Council's policy.

                              xiv)       The authority to act on Council's behalf in relation to legal
                                         proceedings lodged with the Land & Environment Court as
                                         follows:
                                         (a)    To determine the nature of action to be taken to
                                                defend the appeal and thereafter institute any action
                                                deemed necessary in the circumstances.
                                         (b)    To negotiate on matters in issue during conferences
                                                between parties when presided over by an assessor
                                                appointed by the Land & Environment Court and to
                                                delegate such authority to the Director - Works and/or
                                                the Director – Environmental & Community Services,
                                                where appropriate.

                              xv)        The function of the Council under Section 149, 149A, 149C and
                                         149D.

                              xvi)       The authority to issue Certificates under Part 4A including
                                         Construction, Occupation, Compliance and Subdivision
                                         Certificates.

                              xvii)      Part 6 - Division 1A Power of Entry onto Land and Other
                                         Powers.


This is Page No. 68 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              xviii) Issue Notice of Intent under Section 21H for an Order under
                                     Section 121B.

                              ixx)       Issue Orders under Section 121B.

                            Environmental Planning & Assessment Amendment Act, 1997

                             a.      Approving application which:

                                     1. Comply with the provisions of an environmental planning
                                        instrument.
                                     2. Are consistent with relevant Development Control Plans,
                                        codes or Policies adopted by Council.
                                     3. May be considered under Part 4 Division 10 Existing Uses
                                     4. Are the subject of public submissions to which the objection
                                        relates:
                                        i)    solely to the type of development proposal
                                        ii)   to possible market competition arising, if the
                                              development is approved
                                        iii) to a design standard contained within an adopted
                                              Development Control Plan, Code or Policy
                                        iv) to an issue that may be reasonably alleviated by the
                                              imposition of a condition of development consent.
                                        (v) To make decisions on matters in issues during any
                                              mediation between parties whether presided over by a
                                              mediator appointed by the Court (Commissioner) or by
                                              a commercial mediator appointed to determine such
                                              matters.

                              b. Imposing conditions on a development consent granted under
                                 Part 4 which are:
                                 1) for a purpose identified in Section 80A
                                 2) In accordance with the terms of an environmental planning
                                     instrument
                                 3) in accordance with any Development Control Plan, code or
                                     policy adopted by Council.
                                 4) Requirements specified by any public authority or public
                                     undertaking including a Commissioner appointed by the
                                     Land & Environment Court.

                              c.     Refusing application which:
                                     1) are prohibited under the provisions of any environmental
                                         planning instrument
                                     2) do not comply with the statutory provisions of the

This is Page No. 69 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                                        Environmental Planning and Assessment Amendment Act,
                                        1997
                                     3) do not contain adequate information to enable assessment
                                        under the matters for consideration listed in Section 79C

                              d. The authority to approve an extension of any development
                                 consent in accordance with the provisions of Section 95A

                              e.     The authority to determine any request for reconsideration or
                                     variation of a condition of development consent under Section
                                     96

                              f.     The authority to revoke or modify a development consent under
                                     Section 96A.

                              g.     The authority to determine, issue or revoke the following
                                     certificates in accordance with the provisions of:
                                     a)     Section 109C – Part 4
                                            1) Compliance Certificates
                                            2) Construction Certificates
                                            3) Occupation Certificates
                                            4) Subdivision Certificates
                                     b)     Section 149A
                                            5) Building Certificates

                              h. The function of the Council to determine in relation to Part 5A
                                 for an activity which is not a prescribed activity that is not likely
                                 to significantly affect the environment

                              i.     The function of the Council under Section 188A to authorise a
                                     person to enter any premises in accordance with Sections 118B –
                                     118K.

                              j.     The functions of the Council in the giving of orders to do or to
                                     refrain from doing such things as specified in the Table detailed
                                     in Section 121B if the circumstances specified opposite it in
                                     Column 2 of the Table exist and the person comes within the
                                     description opposite it in Column 3 of the Table.

                              k.     The function of the Council to authorise an employee of Council
                                     to issue Penalty Notices in accordance with Section 127A.

                            Freedom of Information Act, 1989


This is Page No. 70 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                            Food Act, 2003 & Regulations

                            Heritage Act, 1977

                            Impounding Act, 1993

                            Independent Commission Against Corruption Act, 1998

                            Noxious Weeds Act, 1993

                            Occupational Health and Safety Act, 2002

                            Privacy and Personal Information Act, 1998

                            Protection of the Environment Operations Act, 1997 & Regulations
                             s.91 - Issue Clean Up Notices
                             s.92 - Undertake clean up and recover costs in relation to
                                      reasonable costs and expenses.
                             s.94 - Recover costs
                             s.96 - Issue Prevention Notices
                             s.98 - Take action where a person does not comply with
                                      Prevention Notice
                             s.187 - Appoint authorised officers
                             s.224 - Server a Penalty Notice
                             s.264 - Issue Noise Control Notices

                            Public Health Act, 1991 & Regulations
                             s.10 - Exercise Functions
                             s.10F - Power to Enter and Inspect Premises or a supplier of Water
                             s.10I - Closure of Water Supply
                             s.47 - Power of Authorised Officer under Part 4 – Microbial Control
                             s.51 - Power of Authorised Officer under Part 5 – Skin Penetration
                             s.70 - Inspection of Records
                             s.72 - Power of Entry

                            Roads Act, 1993

                            Rural Fires Act, 1997 & Regulations
                             s.66 - Issue notices requiring owners or occupiers (not being a
                                      public authority) of land to carry out bush fire hazard
                                      reduction work
                             s.67 - Resolve objections to Section 66 Notices
                             s.70 - Enter on land and carry out bush fire hazard reduction work


This is Page No. 71 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                              Div2A - Investigate bush fire hazard complaints
                              s.100D, 100E, 100F & 100G -     Issue bush fire hazard Certificates
                              s.100H - Remedy and restraint for breaches under Sections 100F and
                                       100G by brining proceedings in the Land & Environment
                                       Court
                              s.131 - To serve penalty notices on a person

                            State Emergency & Rescue Management Act, 1989

                            State Records Act, 1998

                            Swimming Pools Act, 1992
                             s.27 - Power to Appoint Inspector
                             s.28 - Power of Entry and Inspection
                             s.24 - Issue Compliance Certificates
                             s.34 - Serve Notices
                             s.35 - Issue Penalty Notices

                            Water Management Act, 2008 & Regulations

                            Workers Compensation Act, 1987


           8)          DETERMINATION OF DATE AND HOURS OF MEETING

                       The Local Government Act requires that Council should meet at least ten
                       times per annum, each time being in a different month. (Section 365). It is
                       appropriate therefore that Council determine the date and time for its
                       Ordinary Meeting. Current policy is that Council meets on the third
                       Thursday of the month commencing at 1.30pm.

                       RESOLVED on the motion of Clr O’Brien, seconded by Clr Glass that the
                       Ordinary Meeting be held on the third Thursday of each month
                       commencing at 1.30pm. 264/09/2010




This is Page No. 72 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           GM2)            DEPARTMENT OF LOCAL GOVERNMENT – COMPARATIVE
                           INFORMATION ON NSW LOCAL GOVERNMENT COUNCILS (L.05-04)

          The Department has issued their report on the Comparative Information of NSW
           Local Government Councils. The extract of those areas where Coolamon has been
           rated in accordance with its particular grouping of Councils has been attached to
           Councillor’s information papers. The full report which gives the rating on all
           Councils in particular gradings will be tabled for Council information.
           Attachment No. 5


           Recommendation

           For Council notation.

           RESOLVED on the motion of Clr Glass, seconded by Clr Beard that the report be
           received. 265/09/2010


           GM3)          ACQUISITION OF LAND – DEVLIN STREET, COOLAMON (22-40 MIRROOL
                         STREET) (A.05-12)

           Council at its December Meeting formally resolved to make an application under
           the Local Government Act compulsory acquire land located at the Corner Devlin
           and Mirrool Street, Coolamon.

           The Land and Property Management Authority has now advised that a valuation
           has been obtained for this land with this valuation being $100,487.70. Council is
           advised that this value is in accordance with that previously obtained by Council
           and coincides with the amount provided in Council’s Budget.

           Council is now formally obliged to continue with the purchase of this land and
           having regard to the proposed future use of it in respect of the development of
           Allawah Lodge Village it should be classified as Operational land.

           Recommendation

           1)          That Council proceed with the purchase of Lots 1-5, Section 33, DP 758277,
                       Devlin Street, Coolamon.

           2)          That Council formally authorise the affixing of Council’s Seal to all
                       documents associated with the transfer of this land.

           3)          That Council classify the land as Operational land.



This is Page No. 73 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           RESOLVED on the motion of Clr O’Brien, seconded by Clr Hutcheon that:
           266/09/2010


           1)          Council proceed with the purchase of Lots 1-5 Section 33 DP 758277,
                       Devlin Street, Coolamon.

           2)          Council formally authorise the affixing of Council’s Seal to all documents
                       associated with the transfer of this land.

           3)          Council classify the land as Operational land.


           GM4) COOLAMON UP-TO-DATE STORE – TOURISM/ECONOMIC DEVELOPMENT
                OFFICER (H.04-06)

          Council has received a letter from the Management Committee of the Up-to-Date
           Store concerning a number of ongoing issues. A copy of the letter is attached to
           Council’s information papers. Attachment No. 6.1

           Specifically the request from the Committee relates for the need for a person to
           be employed by Council to provide assistance in the management of this precinct.

           Some time back Council may recall it had an employee who was based at the Up-
           to-Date Store, however, the duties of that employee were quite broader and not
           specific to the Coolamon facility. When that person resigned a new focus was
           taken and Council employed a person for Youth Development Activities on a part
           time basis. That employee is currently on maternity leave and is expected to
           return to duties in February 2011.

          Council has also received a request from CHAS (see attached letter) concerning
           the employment of an Economic Development Officer. This matter was broached
           with me on the basis that CHAS would be the employer and that person would
           have part time responsibilities for Coolamon only. The concerns of CHAS derive
           from the recent relocation of the Supermarket from the main street and the effect
           that it has had on the Cowabbie Street precinct. Attachment No. 6.2

           I have advised CHAS that in the first instance if Council were to become involved it
           would be looking at this as a Shire wide problem, however, there would probably
           be an emphasis on Ganmain and Coolamon which in recent times have
           experienced problems in both main streets. Secondly, I indicated that as CHAS
           was a Section 355 Committee of Council, it did not have the power to employ
           people in their own right.




This is Page No. 74 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           It would seem therefore that there is a desire to employ a Tourism Development
           Officer/Economic Development person to solve specific needs within the
           communities.

           Grants to seed these positions are available for a three year period. Depending on
           the Council and the specific duty required, grants are generally available in the
           $70-$80,000 over a three year period.

           In investigating this matter further as to what other Councils in the region have
           been doing, enquiries were made of Lockhart and Greater Hume.

           Greater Hume had a specific issue in relation to the highway bypass at Holbrook.
           They engaged an Economic Development Officer to manage that issue and to
           come up with strategies and plans that would enable the continued development
           of Holbrook when the highway eventually bypasses the town. The position
           therefore, is a specific purpose position with a defined sunset clause on that
           particular activity. Whether other activities are generated then throughout the
           Shire to enable continuing employment of the person, is a matter to unfold in the
           future.

           Lockhart Shire has engaged a Tourism/Economic Development Officer. The
           person has quite clear split responsibilities in relation to the marketing of Lockhart
           by way of tourism promotion, preparation of brochures and management of
           events. In terms of industrial/economic development the person will be required
           to market the industrial estate that Council has developed. Both of the above
           Councils have different geographical situations when compared to Coolamon
           Shire.

           I am not convinced at this stage that this Council needs to move down the track of
           either an Economic or Tourism Development Officer. It is accepted there are
           some issues that need solving, however, the community may well be best served
           by Council ensuring that it is an easy Council to do business with and that there
           are as little restrictions as possible to enable private enterprise to function
           effectively. In addition, Council should also ensure that it makes its towns
           attractive and viable places in which to reside. Council has always endeavoured to
           proceed in these directions and is taking this a step further by reviewing its
           Development Control Plan that will ease the assessment processes required to
           undertake business development within its main street precincts.

           Generally Economic Development Officers can be confused with Community
           Development Officers. Quite often the two positions meld into each other.
           Community personnel normally revolve around the managing of events and
           organisations and blend this with tourism promotion. If Council wished to pursue
           an Economic Development Officer it should be quite clear in the performance

This is Page No. 75 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           indicators that is required. It is not community development that is needed, it is
           the attainment of industries and more commercial operations within its towns. I
           remain unconvinced that this can be achieved by anyone person and that Council
           may best serve its community by ensuring the matters referred to in the earlier
           paragraph are carried out and Council then review this matter again in some
           months time when the planning processes have been put in place and assessment
           of those alterations can be made.

           Recommendation

           For Council discussion.

           RESOLVED on the motion of Clr McCann, seconded by Clr Hutcheon that the
           report be received and that no action be taken at this stage. 267/09/2010


           GM5) PUTTING YOUTH IN THE PICTURE PROGRAMME (Y.01-01)

           In recent times Council has given an undertaking that it would become involved in
           the programme being run by Charles Sturt University entitled “Putting Youth in
           the Picture”. I have had further discussion with Charles Sturt University on this
           matter and they have advised that they now have all staff trained that are capable
           of delivering the various modules within the programme and these persons are
           capable of coming out and conducting the programme within the community.

           The CSU advise that it may be more appropriate for Council to convene a meeting
           of all interested adults (ie. adults that have some relationship with Schools or
           other various Youth groups) an introductory session can be conducted giving an
           overview of the programme and the various modules available. This approach is
           seen as preferable and the various Schools, Youth Groups (ie. Football Clubs,
           Sporting Association etc) can then select the modules that best suit their
           circumstances. It is suggested that the modules would suit those students in Year
           10, 11 and 12 and young people up to 25 years of age.

           At the outset Charles Sturt have indicated it may be appropriate to convene an
           initial session with all adults that have something to do with youth in the Shire, ie.
           School Principals, Teachers, Football Club Executives, Coaches, etc. If Council
           concurs with this approach then meetings could be convened that then bring
           together the young people at the correct age groups.




This is Page No. 76 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           Recommendation

           That Council convene an Information Session of all adults associated with young
           people to have a preliminary discussion on the programme entitled “Putting Youth
           in the Picture”.

           RESOLVED on the motion of Clr Seymour, seconded by Clr Beard that Council
           convene an Information Session of all adults associated with young people to
           have a preliminary discussion on the programme entitled “Putting Youth in the
           Picture”. 268/09/2010


           GM6) LEASE OF SITE MOBILE PHONE TOWER TO NSW POLICE SERVICE
                (LD151/2)

           The Lease documents in respect of occupation on the Mobile Phone Tower
           between Council and the NSW Police Force are now available for Sealing by
           Council.

           Recommendation

          That the Lease between Council and the NSW Police Force for occupation of a site
           on the Mobile Phone Tower in Coolamon be executed under the Seal of Council.

           RESOLVED on the motion of Clr O’Brien, seconded by Clr Glass that the Lease
           between Council and the NSW Police Force for occupation of a site on the
           Mobile Phone Tower in Coolamon be executed under the Seal of Council.
           269/09/2010




This is Page No. 77 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



4.2        EXECUTIVE MANAGER, CORPORATE & COMMUNITY SERVICES’
           REPORTS

           CS1)        FINANCE REPORT AS AT 31 AUGUST 2010

           Recommendation
           That the Finance Reports be received and adopted.

           RESOLVED on the motion of Clr McCann, seconded by Clr Glass that the report
           be received. 270/09/2010




This is Page No. 78 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 79 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 80 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 81 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 82 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 83 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 84 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 85 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           CS2)        LICENCE AGREEMENT MOUNT WELLMAN TRIG STATION (LD27)

           The Land & Property Management Authority has recently undertaken a review of
           the licensing and rental arrangements that apply to Crown land communication
           sites in New South Wales.

           The role out of the new licensing is now well underway and as a result some
           changes to the head licence have occurred and in order to rectify these matters
           the Land & Property Management Authority have forwarded to Council a new
           Head Licence Agreement which is required to be completed under the Seal of
           Council.

           Recommendation

          That the Common Seal of Council be affixed to the Licence Agreement for the
           Mount Wellman Trig Station.

           RESOLVED on the motion of Clr Brill, seconded by Clr McCann that the Common
           Seal of Council be affixed to the Licence Agreement for the Mount Wellman Trig
           Station. 271/09/2010


           CS3)        GOVERNMENT INFORMATION (PUBLIC ACCESS ACT) 2009 (G.06-01)

           The Government Information (Public Access Act) 2009 commenced operation on
           the 1st July, 2010. The Act replaced the Freedom of Information Act 1989 and
           various divisions of the Local Government Act 1993.

           The object of the Government Information Public Access Act is to open
           Government information to the public.

          The GIPA Act applies to all New South Wales Government Agencies including Local
           Government and Country Councils. As part of its compliance requirements under
           the Government Information Public Access Act, Council is required to produce and
           make available a Publication Guide. Attached to this report is the Government
           Information Public Access Act Publication Guide that has been submitted to and
           approved by the Commissioner for the Government Information Public Access Act.
           Attachment No. 7


           In order to complete its requirements under the Act, Council is now required to
           adopt this Guide as presented.

           Recommendation
           That the Government Information Public Access Publication Guide be adopted.


This is Page No. 86 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           RESOLVED on the motion of Clr Seymour, seconded by Clr McCann that the
           Government Information Public Access Publication Guide be adopted. 272/09/2010


           CS4)        FINANCIAL STATEMENTS (S.11-04, A.12-01)

           Council’s Draft Financial Statements for the 2009/2010 Financial Year have been
           completed. It is anticipated that these reports will be tabled at the November
           Meeting of Council, with Council’s Auditor Mr Graham Bradley in attendance.

           Recommendation

           1)          That the Draft 2009/2010 Financial Statements be referred to Council’s
                       Auditor, Auswild & Co. for audit.

           2)          That Council delegate authority to the General Manager to authorise the
                       accounts for issue on the date of receipt of the audit report

           RESOLVED on the motion of Clr O’Brien, seconded by Clr Logan that: 273/09/2010

           1)          That the Draft 2009/2010 Financial Statements be referred to Council’s
                       Auditor, Auswild & Co. for audit.

           2)          That Council delegate authority to the General Manager to authorise the
                       accounts for issue on the date of receipt of the audit report




This is Page No. 87 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



4.3        EXECUTIVE MANAGER, ENGINEERING & TECHNICAL SERVICES’
           REPORTS

           ES1)        FORD STREET SOUTH (STAGE 2) RECONSTRUCTION

           a)          Kerb and gutter construction

                        completed on blister at Rural Fire shed corner.

           b)          Footpath Paving

                        Commenced on North side of Waterview Street.
                        Commenced on Rural Fire shed corner.


           ES2)        STORM/ROAD DAMAGE – 4TH/7TH MARCH, 2010

           Further attention is still ongoing, however, further works incorporating
           stabilization are being scheduled for later in the program. Continued wet weather
           is hindering Council’s ability to progress as wished.


           ES3)        SHIRE ROAD MAINTENANCE

           The following roads have received maintenance and resheeting attention:

           a)          Maintenance

                            Richens Lane, SR21 (SH17 to gate)
                            Mirrool Road, SR23 (Fairmans Lane to Beckom Town)
                            Armstrongs Lane, SR206 (Berry Jerry Lane to Springwood Road)
                            Old Wagga Road, SR179 (Springwood Road to East West Road)
                            Poverty Lane, SR68 (MR240 to Ashbridge Road)
                            Ashbridge Road (Poverty Lane to end bitumen)
                            East West Road (Old Wagga Road to Rannock Road)
                            Allens Lane (East West Road to Springwood Road)
                            Higmans Lane, SR107 (Rannock Road to Denyers Lane)
                            Rayments Lane, SR2 (Kamarah Tank Road to pit gate)

           b)          Resheeting

                        Mirrool Road, SR23 (Fairmans Lane to Beckom Town)



This is Page No. 88 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           ES4)        EXTENSIVE WET WEATHER CONDITIONS (F.02-02)

           The extensive wet weather conditions we are now having are something we have
           not encountered for approximately ten years. This will have an effect on Council’s
           operations and costings. The following areas will be affected:

           a)          Roadside Vegetation

                       As a result of the existing and ongoing rainfall and anticipated increase in
                       temperature, roadside vegetation will require additional control with
                       spraying and maintenance compared to previous years. It is anticipated
                       that the additional cost will be absorbed in Council’s current road
                       maintenance budget but will be closely monitored.

           b)          Road Maintenance

                       On the same basis the extensive rain is causing an accelerated
                       deterioration of many of Council’s road pavements throughout the Shire.
                       The ongoing rain is hindering Council’s ability to progress with its
                       maintenance at a speed it and many ratepayers would like.

           c)          Harvest Demands

                       It is anticipated these roads will require further maintenance after what is
                       expected to be the first substantial harvest for some time.

                       Again the additional maintenance will be required will be absorbed in
                       Council’s current road maintenance budget. Costs will be closely
                       monitored, and Council will be informed of any significant over
                       expenditure.

                       Our current strategy (for the majority of roads that may require major
                       reconstruction) will be a “repair only and wait” approach as it is
                       anticipated that harvest traffic will test and uncover many road sections
                       that currently appear to be satisfactory.




This is Page No. 89 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           ES5)        NOXIOUS WEEDS OFFICER’S REPORT (N.02-01)

           Noxious Weeds Officer Reports

           Monthly Noxious Weed Report August 2010

                Road, TSR’s and areas known to harbour weeds continue to be inspected in all
                 shires. Cool soil temperatures will prevent most troublesome weeds from
                 germinating until warmer conditions prevail.

                A significant outbreak of Spiny Burr grass was sprayed at the grain crop facility
                 and railway at Brushwood earlier in the year. The weed has already set seed at
                 that stage and now presents a problem with regard to its potential to spread
                 via reeds on the tyres of Grain trucks, footwear, animals, wind and water. Chris
                 Slinger is marking out the relevant area and has met with Chris Irvine, Grain
                 Corps Operations Manager, and Southern NSW to discuss the safe coverage of
                 the above mentioned areas with crusher grit. This technique has already been
                 successfully the Ardlethan Showground and the Ganmain Tennis Courts.

                Several hectares of African Box thorn, Prickly Pear and Bridal Creeper have
                 been successfully used at controlled near the entrance into Ardlethan off the
                 Newell Hwy. Several complaints had been received by nearby landholders and
                 townsfolk. The dead weeds will be pushed up and burnt when the area dries
                 up. This will destroy rabbit harbours and leave a ‘clean slate’. Ardlethan
                 Central School Head Master, Grant Beard has been consulted regarding the
                 site and is happy for the school to revegetate the area with local native
                 species. This will provide much needed competition and an educational
                 resource for the school.

                Ganmain Agricultural Show was again attended this year with a stand to
                 highlight weeds and control measures. The show also gave RENWA an
                 opportunity to put its new extension trailer through the hoops. The stand
                 focussed on new and threatening spp such as Chilean Needle Grass and
                 Coolatai Grass, as well, biological control and the effect of weeds on human
                 health.

                Chris Slinger, together with Graham Worboys Noxious Weeds Inspector
                 Cootamundra inspected an outbreak of Chilean Needle grass near the
                 Berthong Rd. The inspection was to improve our identification skills by looking
                 closely at the seed and other features of the plant. This exercise will greatly
                 increase our ability to identify. Chilean Needle Grass in the future.




This is Page No. 90 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                Chris Slinger attended an integrated Pest Management Workshop which
                 involved identifying useful insects from damaging ones, threshold for insects
                 to trigger control measures.

                Continuance of wet winter conditions has hindered some weed and vegetation
                 control operations.

                Road verge vegetation management will require additional treatments.

           LOCUSTS

                Regional management of Plague Locusts is the responsibility of the LHPA.

                Hume LHPA services the majority of the RENWA area with Riverina providing
                 some service in the Coolamon Shire.

                Local Government, as a Land Manager, is required to respond to Plague Locust
                 sightings on land under its control.

                The State Government has announced that Locust control chemical will be
                 supplied to Local Government through the LHPA; nothing has been confirmed
                 in writing.

                The LHPA only provides service and chemical to land Managers with property
                 of 10 hectares or more and that pay LHPA rates. The owner / managers that
                 control smaller “lifestyle” blocks are left basically left to fend for themselves.
                 They will not be supplied chemical and for advice they will be referred to a
                 website. Failed or nonexistent control on these blocks will leave a considerable
                 gap in Locust control activity around towns and villages.

                As happened in past Locust outbreaks, the land managers not serviced by the
                 LHPA will probably seek Council advice and possibly help. Councils should give
                 immediate consideration to formulating a position or policy for dealing with
                 this group of ratepayers. It can then be communicated to all stakeholders
                 before the Locusts arrive.

                Robert Ferguson and Chris Slinger attended a Riverina LHPA Plague Locust
                 Information day at Yanco Ag College on the 19th August, main issues dealt with
                 were:-

                 a)      Protocols in reporting plague locust
                 b)      Identification Characteristics
                 c)      Chemical availability


This is Page No. 91 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                 d)      Responsibilities for all respective agencies.

                RENWA weed control contractors are prepared for Locust control operations.

           Recommendation

           That the Executive Manager, Engineering & Technical Services’ Reports (ES1-ES5)
           be received.

           RESOLVED on the motion of Clr Hutcheon, seconded by Clr Logan that and that
           Council take on an inspectorial role in relation to Plague Locusts for smaller
           holdings of 10 hectares and less in conjunction with LHPA. 274/09/2010

           RESOLVED on the motion of Clr Brill, seconded by Clr Glass that the Executive
           Manager, Engineering & Technical Services’ Reports (ES1-ES5) be received.
           275/09/2010




           ES6)        PARKS AND GARDENS REPORT (P.01-01)

           Parks Supervisor Reports

                BECKOM

                 Parks Staff and Contractors have undertaken work at Beckom in preparation
                 for the Community’s upcoming Centenary Celebrations. Works completed to
                 date include:

                      Installation of new play equipment
                      New park furniture
                      Installation of bollards around park to exclude vehicles from grassed areas
                      Construction of garden beds, plants, mulch and brick edging
                      Installation of tap
                      Outdoor furniture at Town Hall
                      Provision of wheelie bins and holders in park
                      Remulching garden beds

                GANMAIN

                  Paving works are completed at Ganmain’s Ford and Waterview Street
                   intersections.

                  Bare areas in Victory Park will be turfed when conditions allow.



This is Page No. 92 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                SLASHING

                 This Spring will likely put extra pressure on our slashing budget so Council
                 should be aware that it will be difficult to stay within budget as a result. Areas
                 to be slashed will be rationalized and day staff used where possible.

                CENTRAL CONTROLLED IRRIGATION MANAGEMENT

                 Council is using a Central System for managing a portion of our Irrigation
                 Systems. This was purchased due to Water Grants being made available by
                 the Federal Government.

                 The system allows for Controllers to be monitored and adjusted from a Central
                 Control (Laptop) rather than each site being visited to turn on or off or be
                 adjusted. The system is particularly efficient in turning off systems after or
                 during sudden rain events. The system also provides feedback if there are
                 problems in the field, eg: valves stuck on or broken pipes.

                 Normally operation is via 240 volt mains power but it can also be set up as a
                 solar operation (as it is on Cowabbie Street past the Fire Station).

                 This system has worked extremely well with only minor problems. It currently
                 covers:

                      Cowabbie Street in Coolamon (3 sites)
                      Coolamon Pool and Redgrave Park
                      Lions Park, Coolamon (including Clock Tower)
                      Ganmain Victory Park
                      Ganmain Haystack lawns and Ford Street
                      Ganmain Cemetery

                 During initial evaluation of potential sites other towns were also assessed.

                 1)        Marrar Parks has four sites all of which are relatively small and two are
                           solar powered. It was not deemed to be cost effective to include these
                           sites in a central control system at this stage.

                 2)        Ardlethan Parks - due to having an onsite contractor a similar view is
                           suggested as not cost effective and unnecessary at this stage.

                 3)        Coolamon could consider other sites that would benefit from being
                           included, these are:

                            Coolamon Cemetery

This is Page No. 93 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                            Allawah Complex which includes four sites

                           It is recommended that budgetary considerations may be given to
                           including these sites (as they are significant water use sites) in future
                           budgets.

           Recommendation

           1)          For Council information.

           2)          Be adopted (as required) for report in the Delivery Programme in Council’s
                       Strategic Plan.

           RESOLVED on the motion of Clr O’Brien, seconded by Clr Beard that the report
           be received. 276/09/2010


           ES7)        COWABBIE STREET, COOLAMON – TRAFFIC ISSUES RAISED BY THE
                       COMMUNITY (R.09-03)

           This report serves to provide information on a number of traffic related matters
           (within the Cowabbie Street commercial district) that are commonly asked of
           Council.

           These items have been raised recently and some ongoing over a period of time.

           The information provided attempts to provide Council with general information in
           regard to some issues.

           1)          Speed Restrictions in Cowabbie Street, Coolamon

                       Regulated speed restriction signs are controlled essentially by the RTA.
                       Recommendations can be made through the Local Traffic Committee
                       (consisting of Council, RTA and Police Representatives) however, the final
                       decision on speed regulation is that of the RTA. Their objective is to apply
                       consistent speed related applications throughout the State of New South
                       Wales.

                       Council has discussed this issue with the RTA on previous occasions and it
                       is unlikely that they will consider lowering the current 50kph speed limit in
                       this area.




This is Page No. 94 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       In an attempt to satisfy community concerns, Council have considered a
                       number of other measures in order to enhance pedestrian and vehicular
                       traffic.

                       GENERAL APPROACH

                       In attempting to resolve any traffic related problem three scenarios are
                       often referred to, ie: “Enforcement, Education and Enhancement”:

                       a)          “Enforcement”

                                   Council may ask the police to provide “police enforcement” to
                                   specific areas involving speeding.

                                   This may involve local and/or highway patrol police. Previous
                                   enforcements in this regard brought a mixed response from the
                                   community where quite a number of local community identities
                                   have been infringed for speed related or other traffic matters.

                                   It must be stressed that policing is non selective and any response
                                   from the police has the ramifications for all and sundry.

                       b)          “Education”

                                   Council, in conjunction with the RTA and Police use a variety of
                                   measures to educate the public in the safe operation of all traffic
                                   including vehicles, pedestrians, scooters etc. Particular measures
                                   include:

                                   i)          Road Safety Officer

                                               Wagga Wagga City Council, Coolamon Shire Council and
                                               Junee Shire Council jointly employ the services of a “Road
                                               Safety Officer”, Mr Steve Ross. There are many related
                                               educational and informative programmes including
                                               speeding, driver training, drink driving, fatigue pedestrian
                                               safety, media releases, message boards etc., that are
                                               incorporated under this programme.

                                    ii)        Electronic Sign Message Boards

                                               This plant item is shared between the three Councils and
                                               has proved to be a useful tool in trouble locations.


This is Page No. 95 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
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                                    iii)       Selective Targeting

                                               Council has also attempted to selectively target any vehicle
                                               abusing speed limits. The success of this approach largely
                                               depends on accurate and reliable reports from the
                                               community. Where proven, and offenders identified,
                                               Council have contacted Companies and/or individuals
                                               informing them of the traffic violations and asking future co-
                                               operation. This has met with some degree of success.
                                               Council has made previous references to Milbrae Quarries
                                               for instance and in general terms have received some
                                               response.

                       c)          “Enhancement”

                                   Involves the physical installation of measures (ie. signs, constructed
                                   traffic measures, road reconstruction and other permanent
                                   features).

                                   These measures can often be costly but provide the materialistic
                                   means of traffic control.

                                   The recent pedestrian “refuge” type crossings in Cowabbie Street
                                   are an example of such measures.

                                   These projects were jointly funded by Council and the RTA and
                                   necessarily need compliance with Australian Standards or RTA
                                   guidelines or directions.

           2)          Hazard Handrails (Pedestrian Refuge)

                       Concerns were raised with the colour and provision of the handrail and
                       hazard markers on the recently installed pedestrian blisters.

                       Essentially this is a fundamental matter of safety for pedestrians and
                       compliance with RTA guidelines and Australian Standards. The safety
                       objectives should be paramount for both pedestrian and traffic
                       movements.

                       Observation of these refuges currently indicate traffic movements close to
                       and in some cases against the actual median islands. It is therefore
                       necessary to provide complying signage to protect pedestrians.




This is Page No. 96 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                       Concern in regard to the clash of these colours with heritage values is
                       acknowledged and Council are prepared to investigate further measures to
                       introduce more acceptable colours that still comply but may be do not
                       clash as harshly with heritage values. We will also give some consideration
                       to the removal of one of the dual handrails at each crossing point.

                       I do stress that they must still comply with RTA guidelines and other
                       standards as an obligatory need for traffic safety.

           3)          Traffic movements of South bound traffic in the vicinity of the Up-to-Date
                       Store.

                       Council has been requested to consider why a left hand pavement marking
                       arrow is provided on the inner lane (at the Up-to-Date Store) and not a
                       dual purpose left hand and through lane.

                       The main purpose is to essentially provide only one lane for through traffic
                       on the median side of the two lane south bound traffic.

                       Again reference is made to the concerns relayed from the community with
                       regard to safe movement of traffic. This measure attempts to move the
                       lane of through traffic away from the inner lane and on to the median side
                       of the south bound traffic.

                       This gives some protection to reversing vehicles backing into traffic on the
                       eastern lane as well as pedestrians crossing the road at any location.

                       Generally heavy traffic seen to comply with these measures.

                       In reality it is most unlikely that anyone choosing to use the inner lane
                       continue on and not use the left hand movement would be infringed.

           Recommendation

           For Council discussion.

           RESOLVED on the motion of Clr Hutcheon, seconded by Clr Beard that: 277/09/2010

           1)          A black and white chevron be obtained for actual comparison.

           2)          That the Coolamon Councillors be delegated authority to decide as to
                       whether the existing installations are to be altered and by what means
                       they should be altered.


This is Page No. 97 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           ES8)        ROAD SAFETY OFFICER’S REPORT (R.08-01)

           Road Safety Officer Reports

          Mr Steve Ross will be in attendance to present the Road Safety Officer Action Plan
           2010-2011 (see attachments) and discuss any relevant concerns. Attachment No. 8

           Attached is the Road Safety Officer’s Report for August 2010.

           Recommendation

           For Council discussion.

           RESOLVED on the motion of Clr Seymour, seconded by Clr McCann that the
           report be received. 278/09/2010




This is Page No. 98 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH
SEPTEMBER, 2010.



ROAD SAFETY OFFICER REPORT– AUGUST 2010

 Month of          Project and Funding                Project Objective                                                                      Project Status                  Expenditure   General
 RSO                                                                                                                                                                         this month    Comments
 Report
 August            SPEEDING -                         To reduce the incidents of speeding in the identified roads                            Final report to be completed.
 2010              2009/2010                          by at least 10%.
                                                       Reduce the number of Traffic Infringement Notices issued                              Delay due to Daily Advertiser
                                                      for speeding.                                                                          Incorrectly billing WWCC.

                                                                                                                                             Courtney Armstrong CSC
                                                                                                                                             aware.
 August            PEDESTRIAN SAFETY                  To reduce the incidents of pedestrian crashes on local                                 Final report to be completed.
 2010              2009/2010                          roads.
                                                      To increase awareness of pedestrians into the correct                                  Delay – see above.
                                                      behaviour and responsibilities when using and approaching
                                                      crossings.
                                                      Educate pedestrians to use pedestrian crossings safely.
                                                      Identify and promote safe routes for pedestrians in city and
                                                      urban centres.
                                                      Increase usage of safe pedestrian routes.
 August            SHARING THE ROAD                   Identify key stakeholders-consult and work together with                               Final report to be completed.
 2010              WITH HEAVY                         them to address the issue of sharing the road with heavy
                   VEHICLES                           vehicles.                                                                              Delay – see above.
                   2009/2010                          Motorists adhering to the road rules relating to turning
                                                      heavy vehicles.
                                                      Motorists allowing appropriate space for heavy vehicles to
                                                      manoeuvre through intersections.


This is Page No. 99 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th September,
2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH
SEPTEMBER, 2010.




 August            SPEEDING WITHIN                    To reduce the incidents of speeding in the identified roads                            Planning has commenced.       Nil
 2010              THE COOLAMON,                      by at least 10%.
                   JUNEE AND WAGGA                     Reduce the number of Traffic Infringement Notices issued                              Met with Wagga Wagga Police
                   WAGGA LGAs.                        for speeding.                                                                          re enforcement stages.
                   2010/2011
 August            DRINK DRIVING THE                  To reduce morning after drink driving offences in the                                  Planning has commenced.       Nil
 2010              MORNING AFTER.                     Coolamon, Junee and Wagga Wagga LGAs by at least 10%.
                   2010/2011                          Increase the level of information provided to raise                                    Met with Police.
                                                      awareness of the possibility of still being over the legal
                                                      blood alcohol limit for driving the next day after the night
                                                      before.
 August            DRIVER FATIGUE                     Conduct a minimum of 6 presentations to Service Clubs or                               Planning has commenced.       Nil
 2010              AND DRIVER                         workplaces throughout the three LGAs to raise awareness
                   DISTRACTION.                       of driver fatigue and driver distraction.
                   2010/2011                          To implement a localised fatigue public education radio
                                                      campaign to raise awareness of the dangers of driver
                                                      fatigue and driver distractions, including mobile phones,
                                                      before and after peak holiday times.
 August            GRADUATED                          Graduated Licensing Scheme (helping Learner Drivers                                                                  $1,800.00
 2010              LICENSING SCHEME                   become safe drivers) workshops have been organised for 7,
                                                      8 and 9 September 2010 (WW, Cln and Jn respectively).
                                                      Also 22, 23 and 24 February 2011(same order).
 August            TRAFFIC COMMITTEE                  Attend Traffic Committee meetings throughout the three                                 Attended Wagga Wagga          Nil.
 2010              MEETINGS                           LGAs when required.                                                                    meeting on 17 August 2010.




This is Page No. 100 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th September,
2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           ES9)        INSITU PAVEMENT STABILSATION TENDER 2010/2011

           Tenders have been received for the above Contract with eight tenders received.
           Of the eight received “Stabilised Pavements of Australia Pty Ltd” (SPA) was the
           lowest tender. SPA have been Council’s contractor for over ten years and have
           performed their work to a satisfactory standard.

           Recommendation

           That Council accept the tender from Stabilisation Pavements of Australia Pty Ltd.

           RESOLVED on the motion of Clr Seymour, seconded by Clr Logan that Council
           accept the tender from Stabilisation Pavements of Australia Pty Ltd. 279/09/2010




This is Page No. 101 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.




This is Page No. 102 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           ES10) SUPPLY & SPRAY BITUMINOUS PRODUCTS 2010/2011 (T.03-04)

           Councils current Contractor for the supply and spray of bituminous products
           (Downer EDI) has submitted costing for the 2010/2011. The term of the Contract
           2009/2010 is for a 12 month period with an option to extend for an addition 12
           months at Councils discretion. The submission Downer EDI has put forward is for
           the extended 12 month period.

           COST

           The contract is a “Schedule of Rates” tender and the costing of the bitumen is in
           accordance with Rise and Fall contract clause which has been applied throughout
           this contract. All other costings are fixed and will remain the same.

           PERFORMANCE

           Downer EDI have carried out their operations in a very capable manner.

           AVAILABILITY

           Downer EDI have a depot in Narrandera and during the last 12 months their
           service to Council was considered to be satisfactory.

           Recommendation

           That Downer EDI Contract 2009/02 be extended for a 12 month period.

           RESOLVED on the motion of Clr Logan, seconded by Clr McCann that Downer EDI
           Contract 2009/02 be extended for a 12 month period. 280/09/2010


           ES11) COUNTRY ENERGY STREETLIGHTING (S.14-01, E.02-02)

          Attached is a copy of Country Energy’s Annual Streetlighting Performance Report
           for the Coolamon Shire Council for the 2009/2010 financial year. Attachment No. 9

           As Councillors are aware the service component on street lighting is a contestable
           item although a private company has expressed some interest.

           At this point in time Country Energy probably is in the best position to serve
           Coolamon Shire with its diversity of six centres from Ardlethan to Marrar.

           Country Energy still have a local depot at Coolamon which currently provides a
           quicker means of servicing lighting needs.

This is Page No. 103 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           The capability of a private company to service the six urban centres to the level
           required is at this stage questionable.

           If stronger competition from the private sector arises in the future Council may
           then wish to reconsider this issue.

           Recommendation
           That Coolamon Shire Council continue streetlighting servicing through Country
           Energy.

           RESOLVED on the motion of Clr Brill, seconded by Clr Hutcheon that Coolamon
           Shire Council continue streetlighting servicing through Country Energy. 281/09/2010

           ES12) ROAD TRAINS – LOCAL ROADS (R.09-01)

          In response to a community request Clr Grant Beard enquired into our previous
           decision in regard to Road Train approval on Local Roads. (See Council Reports
           dated 24 September, 2009 and 15 October, 2009 attached). Attachment No. 14

           Key issues for refusal are summarized below:

           1)          Safety
                        Local Road Lane widths
                        No centerline marking
                        Road Shoulder width
                        Road geometry to cater for
                        Safe overtaking opportunities
                        Turning movements at key intersections

           2)          Accelerated Road Damage
                        Local Roads imply not built for this type of traffic (see report)
                        Previous history of excess damage to Local Raods under heavy traffic

           3)          Designated Approved Routes
                        Involve and encourage “Through” traffic in addition to “Local” traffic
                        Increase in heavy traffic volumes
                        Increase in related road/shoulder damage
                        No additional external funding

           Recommendation
           For Council information.

           RESOLVED on the motion of Clr Beard, seconded by Clr Logan that the report be
           received. 282/09/2010

This is Page No. 104 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



4.4        EXECUTIVE MANAGER, PLANNING & ENVIRONMENTAL SERVICES’
           REPORTS

           HS1)          DEVELOPMENT APPLICATIONS (B.05-01)

           The following applications have been approved:-

           DEVELOPMENT APPLICATIONS

           13/2010                52//750829 – Boundary Road, Coolamon – Dwelling.

           COMPLYING DEVELOPMENT CONSENT

           2010/29                 290//750846 – Lonsdales Lane, Coolamon – Pergola.
           2010/30                 1//837662 – 41 Booth Street, Coolamon – Shed.
           2010/31                 20//260538 – 106 Bruce Street, Coolamon – Swimming Pool.
           2010/32                 17//1096316 – 55 Stinson Street, Coolamon – Dwelling.
           2010/33                 2/3/758650 – 3 York Street, Marrar – Shop Fit-Out.
           2010/34                 1//215280 – 98 Mirrool Street, Coolamon – Shed.
           2010/35                 13//249468 – 10 Jacaranda Avenue, Coolamon – Shed.
           2010/36                 1/7/758657 – 38-40 Matong Street, Matong – Shade Shelter.
           2010/38                 8//255176 – 36 Cowabbie Street, Coolamon – Shed.


           HS2)        COUNCIL ACCREDITED CERTIFIERS (B.05-01)

           Information has been received from the Building Professionals Board and the
           Department of Planning that changes have been made to the legislation that allow
           Council Accredited Certifiers to undertake the assessment of applications when
           Council is the applicant for the work, or if the applicant for the work is an
           employee of Council.

          I have attached correspondence from both organisations confirming this.                                                 Attachment
           No. 10


           Councillors will recall that these were the major concerns raised by myself and
           many others in my position indicating that they were onerous and ill conceived.

           Further to this amendment, I wish to advise that both Scott Martin and myself
           have been accredited under this system to continue undertaking the work that we
           have been employed to do.




This is Page No. 105 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           HS3)        DEVELOPMENT AND BUILDING STATISTICS (B.05-01)

           Please find attached a copy of the statistics for planning work undertaken over the
           2009/2010 financial year within the Coolamon Shire.

          In summary, 97 approvals were granted for a total of $5.9 Million worth of work.
           A complete breakdown of this information has been provided in the attachments.
           Attachment No. 11




           HS4)        FARMERS HOME HOTEL, MATONG (PF984)

           Please be advised that the time allocated by the Land and Environment Court in
           accordance with Proceedings No. 09-40413 has lapsed and Mr Bruce Maples,
           Sandhills Village Pty Ltd and Castlereagh Buildings Construction Pty Ltd have failed
           to undertake the work as ordered by the Court.

           This matter is now in the hands of Council’s Solicitor.


           HS5)        COOLAMON UP-TO-DATE STORE – FUNDING AGREEMENT (H.04-06)

           In accordance with the Funding Agreement received under REROC – Creating and
           Enhancing Community Meeting Places in the Eastern Riverina - Concept plans
           were provided that allowed the budgets to be determined. As a result of
           negotiations between the NSW Heritage Office and once costings were fully
           received, this programme had to be amended to allow for the most appropriate
           use of money.

           In all matters undertaken at the Up-to-Date Store, Council have a goal of providing
           all the infrastructure necessary to provide a Cultural Precinct.

           Council have been working towards this goal for several years and have been
           slowly ticking off the building works as they have been completed. This project is
           seen as an extension of this process. In other words Council has undertaken the
           work it can afford to do and once the money has run out, the work has halted until
           more money can be sourced.

           On each occasion the most beneficial project has been undertaken to allow
           maximum use of the facility.

           In this regard the most important next step is seen as providing a climate
           controlled environment within the Up-to-Date Store and the Café.



This is Page No. 106 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           Once the plans were finalized, a more accurate costing of the work was received.
           Quotes were called and some amendments made to the projects according to
           funding availability.

           The most important components of the building work were determined to be the
           stage area, climate control of the Up-to-Date Store and Ajanta, the display and
           storage areas, and the toilets. Costings for these projects at this early stage
           allowed for other minor work to be carried out including insulating the Ajanta
           Coffee Shop and restumping sections of Ajanta flooring and some landscaping etc.

           Council altered the Funding Agreement to reflect the above changes.

           Since this time it has become apparent that the costings budgeted for the
           airconditioning are insufficient due to potential upgrades required on the power
           mains.

           Council has contacted our Electrician who has advised that Country Energy need to
           do an assessment on the power availability from the transformer associated with
           their infrastructure.

           In short the budgetary shortfall resulting from these potential upgrades has meant
           that Council will be winding back the provision of some services under this funding
           to ensure that the heating and cooling of this store can be completed.

           The funding bodies have been advised of this information and amendments made
           to how it will be acquitted.

           Without having all final costings received for potential power upgrades, it is
           apparent that there may be additional funds needed by Council to cover any
           budgetary overrun.


           HS6)        AMBULANCE SERVICE PROVISIONS IN THE COOLAMON SHIRE (H.03-03)

           Geoff Woods, Manager of Operational Support for the Southern Division was
           contacted to discuss the possibility of locating additional Ambulance Services in
           the Coolamon Shire.

           He advised that the Ambulance Service had been doing a lot of work in relation to
           investigating possible sites in the Coolamon Shire. He indicated that demographic
           studies had been undertaken as well as work assessments of neighbouring
           stations.




This is Page No. 107 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           I have contacted Michael Landsbergen, who is the most appropriate person to
           discuss the matter, with a view to inviting him to address a future Council
           Meeting.

           Recommendation

           That the Executive Manager, Planning & Environmental Services’ Reports (HS1-
           HS6) be received.

           RESOLVED on the motion of Clr Logan, seconded by Clr Glass that the Executive
           Manager, Planning & Environmental Services’ Reports (HS1-HS6) be received.
           283/09/2010




           HS7)        COOLAMON LOCAL ENVIRONMENTAL PLAN (LEP) (P.03-03, P.03-10)

           The notification period required under the EP&A Act for the Local Environmental
           Plan finished on Friday, 27th August, 2010.

           The next step in the process of gazetting this plan is to assess any submissions
           received and forward them, together with any changes proposed, to the
           Department of Planning (DOP) for approval.

           Any changes proposed would need to be justified and supported by Council.

          In this particular case Council will also need to provide a justification for the
           proposed rezoning of land along Rannock Road and Campbell’s Lane (Area C on
           Council’s Strategic Plan - a plan is attached for your information). This area was
           specifically mentioned by the Department of Planning in the Section 65 Certificate
           that permitted the notification process to proceed even though concerns were
           raised by the department over its validity. Attachment No. 12.1

          Council received seven (7) submissions in relation to the notification process and I
           have provided a complete copy of each for your information. Attachment No. 12.2

           A summary of these submissions and my response (in italics) is included below:

           HERITAGE

                Heritage Clauses: The Heritage Office has provided a response that discusses
                 some of the clauses that Council have included in their LEP.

                 This submission is somewhat generic and appears to be intended as
                 information for Council.


This is Page No. 108 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           REZONING

                Rezoning of Area C: The area proposed for rezoning does not include enough
                 land and is therefore economically unviable. The entire portion of Lot 59, DP
                 750846 should be rezoned RU4.

                 The statement that Lot 59 is impractical, uneconomical and lacks the flexibility
                 to operate as agricultural land does not mean that it should be entirely rezoned
                 for rural small holdings. The fact that the neighbouring land or surrounding
                 land has different land uses does not mean that the whole lot should be
                 rezoned to RU4.

                 When Council considers the question of rezoning a particular piece of land
                 there is more to consider than one landowner. Getting services to an area that
                 is proposed to be rezoned is a cost shared by all property owners who benefit
                 and generally will roll out as demand arises.

                 Council does not rezone in order to ensure that individuals can gain the
                 maximum benefit from potential subdivision. Council makes the decision to
                 rezone land on whether it is, on the whole, good for the future of the
                 community.

                 The original subdivision of this land is irrelevant to its current and future use. A
                 lot of farming land is made up of smaller lots amalgamated to create large
                 scale farming.

                Rezoning of Area C and D: Whilst RU4 is supported in general by the
                 Department of Environment, Climate Change & Water (DECCW) it is
                 recommended that the proposed northern rezoning (areas C and D) is
                 inappropriate because of impacts on biodiversity. The large area of RU4 south
                 of town provides sufficient opportunities for future subdivision.

                 Council has repeatedly advised of the intention to rezone land to the North.
                 The location of the State Forests and significant roadside vegetation should not
                 act as a barrier to this development. If this is the case we cannot move any
                 further north and are permanently constrained except for new development
                 South,

                 The proposed additional rezoned areas to the south are minor in area and
                 really are about Council squaring up zones.

                 Council has consciously halted the rezoning of land South of Coolamon for
                 several reasons:


This is Page No. 109 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                  It is good agricultural land.
                  We want to ensure that the entry into Coolamon from the South is through
                   farmland.
                  We want to encourage development North of Coolamon to
                   encourage/ensure economic viability of main street/town.

                 DECCW are one body in the process of determining subdivision and rezoning.
                 Council needs to weigh up the issue of biodiversity, protection of rural land for
                 economic considerations and the viability of the community.

                 Council believes that the LEP as proposed meets this agenda.

                Ganmainn RU4 Zone: In Ganmain the RU4 zone should not apply to land as
                 identified as Environmentally Sensitive Land to the North East of town.

                 In relation to Ganmain, the land in question has been zoned Small Rural
                 Holdings since 1995. Council proposes to make no change to the existing. The
                 identification of existing land zoned rural small holdings should not be changed
                 because of new information.

           RURAL LAND AND HOUSING RIGHTS

                Rural Dwellings: Council need to consider allowing more dwellings on to rural
                 land. The current and proposed standards are too rigid and do not allow the
                 flexibility to cater for individual circumstances.

                 Whilst this submission is generally about providing flexibility in dwelling
                 entitlements on rural land it is specific in relation to an individual circumstance.
                 A belief that people should be able to build on any lot has not been permitted
                 in the past and will not be supported by DoP into the future.

                 Council has maintained the minimum lot subdivision from the current LEP and
                 included the existing holding provisions in this new draft.

                 This allows a variety of land sizes for rural dwellings and is a good compromise
                 to what the Department of Infrastructure & Investment (DII) and DOP are
                 requesting. It must be remembered that when any rules are created they will
                 not suit all individuals.

                Protection of Rural Land: The Department of Industry & Investment
                 (Agriculture) has commented on the Local Environmental Plan proposal to
                 protect agricultural land.




This is Page No. 110 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


                 The protection of agricultural land via 200 hectare minimum house rights is
                 considered an acceptable outcome from the notification process. Whilst DII
                 would like larger, they are willing to accept this size as a compromise.

                 Council accepts this position and notes that it has always been Council’s
                 intention to protect agricultural land whilst considering the importance and
                 viability of community needs.

                Land North of Coolamon

                 In order to preserve agricultural land in the South the DII endorses the
                 rezoning of land North of Coolamon.

                 This is a direct contradiction to what DECCW submission requested. This
                 reinforces the divergent responsibilities of different State Governments –
                 neither of which are concerned about rural communities.

                 Council believes we are very pro-active in considering and protecting both rural
                 land and biodiversity issues. The proposal as proposed in the LEP is a good
                 compromise that meets all these objectives yet still enhances the viability of
                 Coolamon.

           BUSHFIRE

                Lack of specific provisions relating to bushfire protection in the standard
                 instrument.

                 The standard instrument is developed by the Department of Planning and
                 mandatory for Councils to follow. This will need to be considered by DoP.

                Certain activities, notably B&B Accommodation and home base child care
                 centres have special requirements relating to their approval.

                 These requirements are included under different legislation and therefore
                 required to be considered when assessment is made anyway.

           BIODIVERSITY

                A wish to strengthen the link between Catchment Management Authorities
                 and Local Councils and to protect remnant vegetation, particular to rural
                 land.

                 Council supports such a move.


This is Page No. 111 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                Most of the biodiversity nominated sensitive areas are very isolated and
                 have a very low degree of connection to each other. The current LEP does
                 not improve the connection between these sensitive areas.

                 The idea of identifying sensitive areas in relation to biodiversity, land and
                 water is about identifying the existing situation. This is in order to protect what
                 we currently have and then allowing us to move forward with how we should
                 protect it.

                 It should be noted that Coolamon Shire Council has undertaken considerable
                 work in connecting remnant habitats of biodiversity.

                Provisions for protected zones should be described in the LEP. It is
                 acknowledged that none of these zones are currently listed.

                 Any amendments to this LEP would require that application be made to the
                 Department of Planning therefore any changes to the listing of threatened
                 species and therefore the need for protected zones would have to be formally
                 undertaken. At this point any amendments that the MCMA require could be
                 included after proper assessment.

                Watercourses and Wetlands are an important part of the eco system and
                 protection of these areas is important for salinity considerations in
                 biodiversity.

                 In relation to water, sensitivity mapping was provided by the DECCW and has
                 been considered acceptable by them. Again I reiterate that Council has
                 included these zones after consultation with all relevant state agencies and is
                 aimed at protecting what currently exists.

                 Council acknowledges the importance of Upper Catchment Management in the
                 health of river systems. There was no intention of ignoring or belittling this in
                 any documents produced by Council.

                 It is worth noting that the Coolamon LGA has only a minor catchment area that
                 is distributed into Houlaghans Creek. The majority of water in the Shire runs
                 into Boggy, Cowabbie and Mirrool Creeks.

                Minerals. DII have provided Statements relating to Mineral Resources.

                 This is a lengthy submission that appears to be telling Council that all mineral
                 rights above or below ground are the jurisdiction of DII. Council accepts this
                 position.


This is Page No. 112 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           SUMMARY OF SUBMISSIONS

           As a result of these submissions and the above assessment of them, it is thought
           that Council should continue with the LEP as originally proposed.

           Whilst the submissions are welcomed and informative it is not thought that
           changes will need to be made to the document when seeking gazettal.

           The process of making the new LEP has been longwinded and to make any
           changes at this stage would complicate matters and again slow down the gazettal
           process. This is not to say that Council could or should not make changes, it is
           merely advisory to indicate that unless the change is a major departure from what
           has previously been considered and approved it would be best to proceed.

           Any minor change can be amended later under a faster system with the DOP.

           In this regard we need to reinforce to the Department Council desire to proceed
           with the Plan as advertised.

           COUNCIL JUSTIFICATION

           In accordance with the issuing of the Section 65 certificate the Department of
           Planning put Council on notice of the issue relating to the rezoning of the land
           adjoining Rannock Road and Campbells Lane (Area C in the Strategic Plan).

           This area has been the subject of concern from the Department of Planning and
           these concerns relate to the following:

                lineal subdivisions on the entrance to town.
                there is already sufficient land to be developed for rural residential
                 development in and around Coolamon.
                significant roadside vegetation would be impacted by entrances.

           Council has pursued this area of land for redevelopment from the start and it has
           been included in all Strategic documents. Council maintains that this is the
           direction that we wish to head.

           Council decided that it would open up land to the North to encourage
           development for rural residential holdings. Council has decided on this course of
           action for the following:

                 more equitable growth of Coolamon township.
                 a conscious effort to move lifestyle blocks to the north side of town to create
                 through traffic

This is Page No. 113 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.



                 saving an expansion south into more productive farming land.
                 closer proximity to services, namely water.
                 to offer lifestyle opportunities for new residents specifically attracting families
                 from the Wagga market that boost our population base.

           The process of making a legal framework for land use planning in the Coolamon
           Shire is to gazette the LEP. This is the legal base to how decisions are made.

           There are other tools in this process, that aid Council in making decisions and give
           flexible intentions and policies that support the legality of the LEP. These are
           Development Control Plans (DCPs) and can be made in regard to any issue that
           Council see as important.

           It has always been the intention of planning staff that DCP’s will be devised that
           flesh out such issues as:

                 Section 94 Contributions,
                 Rural Small Holdings,
                 Towns and Villages,
                 Carparking, and
                 Environmental Protection

           To date these have not yet been developed as Council Energies have been put into
           the LEP. The next step is the DCP’s that will control the issues that DECCW and
           DOP are concerned about.

           In undertaking the notification process Council was undertaking the legal
           requirements of the LEP and its statutory provisions but always had the intention
           of providing the guidelines to this development through DCP’s. These
           development control plans will set down the guidelines for any development
           relating to rural lifestyle properties that ensure the protection and enhancement
           of environmental factors namely biodiversity, land and water management.

           Area D will take significant infrastructure and strategic work to get the subdivision
           moving, whilst Area C can move ahead quickly. This potential for immediate take
           up will give impetus to the concept of rural residential land being located on the
           North side of Coolamon. To date this has been a perceived hurdle for rural
           lifestyle blocks. This can then in turn instigate the take up of Area D.

           I reiterate that Council have considered all aspects of rezoning this land and
           believe that in the best interest of the town and community that this is the correct
           option.




This is Page No. 114 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           Recommendation

           1)          That Council provide all submissions to the Department of Planning
                       together with Council’s assessment.

           2)          That Council re-enforce the need to rezone Area C & D as detailed in the
                       Strategic Plan.

           3)          That Council provide all information necessary for a Section 68 report to
                       the Department of Planning to allow the gazettal process to proceed in
                       accordance with the Plan as advertised.

           The Mayor called for a Division.

           RESOLVED on the motion of Clr O’Brien, seconded by Clr Glass that: 284/09/2010

           1)          Council provide all submissions to the Department of Planning together
                       with Council’s assessment.

           2)          Council re-enforce the need to rezone Area C & D as detailed in the
                       Strategic Plan.

           3)          Council provide all information necessary for a Section 68 report to the
                       Department of Planning to allow the gazettal process to proceed in
                       accordance with the Plan as advertised.

           Councillors voting in favour: all present
           Councillors voting against: nil


           HS8)        DEVELOPMENT CONTROL PLANS (P.03-03)

           As can be seen from Council’s Report (HS7), the Local Environmental Plan (LEP)
           process is nearing gazettal.

           Once this LEP has been gazetted, it becomes the legal framework for all planning
           decisions.

           The guidelines that underpin the statutory provisions (LEP) are documented in
           Development Control Plans (DCP’s). In order to allow the LEP gazettal to operate
           smoothly and to allow planning decisions to continue in accordance with Council’s
           wishes, it is important to start the Development Control Plans now.




This is Page No. 115 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           Under Council’s current Development Control Plans the following Control Plans
           exist:

                Rural Zones
                Residential Zones
                Business Development
                Industrial Development
                Heritage and Conservation Provisions
                Flood Liable Land
                Special Provisions
                Section 94 Contribution

           A copy of the existing Development Control Plan will be tabled at the meeting for
           your perusal.

           The additional plans that Council should consider with the new LEP are:

                Rural Lifestyle Properties
                Coolamon, the Main Street
                Strategic Plans for the RU5 additional zoning in Ardlethan
                RU5 Zoning in Coolamon
                Area D Strategic Plan

           Council can commence the process for these Development Control Plans and it is
           thought appropriate to start with new ones first. In this regard a Coolamon Main
           Street DCP can be commenced.

          Council has already contracted a Planner (Jim Colman) to provide a Statement of
           Intent for the Coolamon Town Centre - DCP. This Statement of Intent is attached
           for your information.
           Attachment No. 13


           Prior to any document becoming a DCP it must be formally notified to the public
           and comply with the requirements of the LEP.

           The framework for the DCP has been attached. Council are not being asked to
           adopt this, at this stage. This final DCP will need to be approved at a future
           meeting. This is merely an indication of the direction that is being taken.

           Council is now asked for confirmation to proceed with DCPs, in particular the
           proposed DCP for the Coolamon Main Street Precinct.




This is Page No. 116 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.
MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN
THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH SEPTEMBER, 2010.


           Recommendation

           That Council continues the process of undertaking Development Control Plans in
           conjunction with the new LEP.

           The Mayor called for a division.

           RESOLVED on the motion of Clr McCann, seconded by Clr Beard that Council
           adopts the Statement of Intent in relation to the development of a Draft
           Development Control Plan for the Coolamon Town Centre. 285/09/2010

           Councillors voting in favour: all present
           Councillors voting against: nil


5)         REPORTS: DELEGATES/MAYOR/COUNCILLORS

           Clr Seymour raised the matter of commentary by Mr Casley from Town & Country
           Asphalt concerning his potential relocation to either Junee or Coolamon.

           RESOLVED that Council approach Mr Casley concerning a potential relocation to
           the Coolamon Shire of Town and Country Asphalt. 286/09/2010



                                                  Meeting Closed at 4.14pm.


           Confirmed and signed during the Meeting held this 21st day of October, 2010.



                                                   ......................................................
                                                                        MAYOR




This is Page No. 117 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held
in the Council Chambers, Coolamon on the 16th September, 2010.

.......................................................……. MAYOR .........................................................GENERAL MANAGER.

				
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