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									                                  A Church Extension
                                    Planning Guide
                Church Building and Renovation
         Part 1—Working with the Architect: From Dream to Design
The Building Committee is respon-        must be able to work harmoniously         buildings and site usage. The archi-
sible for the creation of adequate       with a group and must be neither          tect brings artistic skills that will
architectural plans based on a           passive nor dictatorial in leadership     provide a building of beauty as well
study and evaluation of the build-       style.                                    as utility. The architect is the agent of
ing needs for the congregation’s            Usually attendance at meetings is      the congregation. He/she will attempt
program. (This would be the first        limited to committee members. The         to understand the unique needs of
phase of the committee’s work            inclusion of persons who are not          the client congregation and design
utilizing Church Extension’s Build-      acquainted with previous discussions      the space that can best service these
ing Planning Workbook.)                  can unnecessarily delay decision          needs. He/she will protect the
   The committee will function until     making. Minutes should be kept of all     congregation’s interests by seeing
construction is completed and the        meetings, thus enabling absent            that the contractor follows all specifi-
building has been accepted by the        members to keep abreast of deci-          cations. In the long run, the cost of
committee and the resident architect.    sions reached as well as permanently      an architect’s services will be worth
It is recommended that the commit-       recording basic decisions and activi-     the investment.
tee work within the financial capacity   ties of the committee from beginning         Admittedly all architects do not
established with help from a Church      to end. Most importantly, Christ          possess equal skills and abilities.
Extension consultant.                    should be at the heart of all meetings.   Some are better technicians than
   The committee will be responsible                                               others. Some are more artistic than
for interviewing prospective archi-      The Architect                             others. Many architects do not design
tects and recommending employ-           All states require the examination and    churches while others specialize in
ment of the architect they deem is       registration of architects. Most states   churches. Some will seek to under-
best qualified for their project. They   further require the construction          stand the church’s needs more than
will see that a contract is executed     drawings, specifications and supervi-     others. Some are easy to work with;
once the board has approved their        sion of construction of public build-     some are not. While one architect
recommendation.                          ings be the work of a registered          may stress economy in construction,
   The 7-9 people who are appointed      architect who must certify that plans     another may emphasize quality. In
members of the Building Committee        meet all public health and safety         addition, architects will have prefer-
should have several qualifications.      regulations of the state, county and      ences about construction delivery
They should be willing to dedicate       city.                                     methods. Some may prefer a tradi-
themselves to regular attendance at         The principal reason a qualified       tional bid process, while others prefer
meetings and should be representa-       architect should be employed is to        a design-build approach in which a
tive of the congregation from the        obtain his/her planning skills to         contractor is selected early in the
standpoints of interests and age.        provide an attractive and functional      process to be a part of the team.
Technical knowledge of construction      building. The architect is trained to     (Note: This is different from a design-
is not as important as good judge-       plan space, to handle people effec-       build company. With most of these
ment and open-mindedness. The            tively and to accommodate the             companies, the Building Committee
chairperson of this committee is         particular church’s program. The          will be employing a firm that provides
extremely important for the success      architect has a broad knowledge of        architectural services as a part of the
of the effort. This person should be     building materials and construction       total package and may not offer the
respected for having leadership and      methods. The architect can show the       “checks and balances” a separate
organizational skills. The chairperson   relationship of one phase to future       architectural contract affords. Part 2
of this Planning Guide, “From Design        naires included in this planning guide.     revisions in or re-draw the plans to
to Dedication, should be consulted
                ”                           The first list would be used for the        meet the budget without additional
for a full explanation of design and        interview process. The second list is       cost to the church. The maximum
construction delivery methods.)             a reference sheet to be completed           budget is $............... which shall
   While the architect’s role is central    by an architect’s past clients to           cover all costs including, but not
in the design of the church building,       provide information on the architect’s      limited to, the following: building
he/she does not have divine powers          performance.                                (including mechanical trades), furnish-
to determine the program require-                                                       ings and equipment, site improve-
ments and the theological under-               A Building Committee has                 ment, utilities and permits, construc-
standing of the congregation’s                 the responsibility to study              tion loan interest and architect’s fees.
mission. A Building Committee has                                                          Many Building Committees are
                                               the congregation’s needs
the responsibility to study the                                                         unpleasantly surprised when bids are
congregation’s needs before the
                                               before the architect is                  opened to reveal a significant differ-
architect is employed. It must then            employed.                                ence between budget and bid. Such a
interpret these requirements to the                                                     paragraph will protect the congrega-
architect. In like manner, church              Selecting an architect on the basis      tion from paying additional design
leaders should have some under-             of fee alone is dangerous. An unusu-        fees to redesign a project.
standing of the congregation’s              ally low fee should raise questions.           Usually after a committee has
financial ability before the architect is   However, the fee percentage is              agreed on a specific architect it will
employed. The architect will need to        usually lower with the increasing size      make the recommendation to the
know the financial parameters before        of the project. Fees for remodeling         church board to employ the person as
he/she can do satisfactory work.            work are usually higher than those for      its resident architect.
                                            new construction since there are so
Selection of the Architect                  many unknown factors in remodeling          Plans Development
Selection of the architect should be        older buildings. The fee is based on        There are several stages in plans
done carefully and without haste. The       project construction cost and usually       development. Each is built on the
Building Committee is responsible for       ranges from 7% to 12%, depending            other. The committee can proceed
representing the congregation               on the size and type of project. In         from one stage to the next satisfacto-
faithfully and should undertake a           some instances, a flat fee may be           rily only if they have come to agree-
careful plan of selection to see that       negotiated for a specific task. Fees        ment on each stage. Speed of
the architect most fitted for the job is    are generally invoiced on a monthly         planning will depend on the complex-
retained. While training and ability are    basis as the planning progresses. On        ity of the problem and quality of
important, do not overlook personal-        projects of limited size, the fee might     communication established between
ity characteristics. The committee will     be based on an hourly charge rather         the committee and the architect.
spend a great deal of time with the         than a fixed percentage. A clear            There should not be a rush to get a
architect, developing ideas and             understanding of fees should be             plan, since it will be the basis of the
spending thousands of dollars. What         spelled out in a written contract.          building’s utility for many years.
the church receives in the form of          There should be some protection of          The basis of the plan is a description
planning, good construction, low            the client if bids are received that are    of the building requirements as
maintenance costs and aesthetic             significantly above the estimated           developed by the Building Commit-
appeal will largely depend on               cost. If redesigning is necessary due       tee. This will be translated by the
the judgement, ability, character and       to excessively high bids, the architect     architect into his/her “program” for
sincerity of the architect selected.        should have some responsibility for         the congregation’s facilities.
   Usually three or four architects will    redesigning at minimal or no cost to
be interviewed before a selection is        the church. This should be clearly
                                                                                        Initial Stage:
made. A personal interview with             stated in the contract. Many
prospective architects will be the          architects use standardized American        Master Planning
initial step. The committee will then       Institute of Architects (AIA) contracts.    Most congregations should have a
collect references, visit a project or      These contracts are fair to both            master plan developed for all build-
two, and obtain a record of the             congregation and architect.                 ings ultimately needed and their
architect’s performance with previous          It is strongly recommended that          placement on the site. This will be
clients. In the interview the commit-       the following paragraph be included         done after the committee has devel-
tee should not expect the architect to      in all architectural contracts, including   oped its overall needs with future
provide immediate plans or solutions.       standard AIA contracts:                     projections. It does not need to be a
Nor should a committee expect free             The architect agrees to work within      highly complicated or detailed plan,
services prior to employment.               the budget specified by the church. If      but a basic outline of site and building
To assist the committee in its selec-       actual bids for construction of the         development to show the relationship
tion, a systematic interview process        building exceed this budget by 10%          of all buildings and site development.
will be aided by the use of question-       or more, the architect will make            A fee, usually in addition to building

Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect
design services, can be negotiated         phase provides an idea of what can        Stage IV:
for the master plan. The fee should        be accomplished, and large sums will      Bidding
not be paid as a percentage of the         not have been expended before it is
total master plan’s building costs,        known what the members can afford.        The Building Committee will confer
since master plans usually will be                                                   with the architect in selecting pos-
modified over the years to allow for       Stage II:                                 sible bidders. If a general contractor
                                                                                     was selected earlier in the process
changes. Normally a simple sche-           Design Development
matic outline of future buildings will                                               and has been working with the
                                           After the schematic design has been       committee, only subcontractors will
be adequate with minimal detail of         approved by the committee (and
future units. However, it should allow                                               be selected in this phase. (Note:
                                           congregation), the architect will         eliminate unqualified bidders BE-
the committee to see the spatial and       develop the plan in detail, showing
aesthetic relationships of the total                                                 FORE bidding, not after.) The suc-
                                           sections and elevations (drawings         cessful general contractor bidder
facility and site use.                     that show internal and external           should be required to provide a
                                           design in addition to the floor plan).    Performance and Payment Bond on
Stage I:                                   Also, the internal systems (electrical,   projects over $200,000.
Preliminary Design                         plumbing, etc.) will be developed. For       Bidding proposals and contract
Once a master plan is prepared             this service an additional 20% of the     forms for builders or contractors are
showing the first phase to be under-       fee will be payable. In the case of a     prepared by the architect and neces-
taken, the architect can proceed in        $300,000 program, this means              sary legal clearances are obtained.
developing the preliminary or sche-        $5,400 additional payment due (20%        Then the documents can be placed in
matic design of the first phase. This      of the total $27,000 fee).                the hands of bidders. An additional
will be a floor and site plan, rough                                                 5% of the architectural fee is due for
elevations and an estimated cost.          Stage III:                                this work.
According to most architectural            Construction Documents                       When plans are placed for bidding,
contracts, 15% of the total fee would      These will be working drawings and        the architect sets a date when all bids
be payable at the completion of the        specifications that include architec-     will be in hand for consideration. The
schematic design. Therefore, if the        tural, structural, mechanical and         Building Committee will report results
first phase is estimated to cost           electrical elements required. The         of the bidding. Upon acceptance of
$300,000 and the architect’s fee is        architect will utilize engineers to       plans, bids and contractor, a Con-
9% of the total cost, or $27   ,000 for    complete these documents, which           struction Sub-Committee is appointed
complete services through construc-        will be provided to contractors for       to assume responsibility for the
tion, 15% of $27  ,000, or $4,050,         bids. Since an additional 40% of the      construction phase.
would be due at this time. Render-         $27 ,000 fee (based on the above
ings and models used in this phase, if     example), or $10,800, will be due at      The Construction
requested by the church, may be an         completion of construction docu-          Sub-Committee
additional cost.                           ments, the Building Committee and         When bids are received from contrac-
   It is important that there be general   congregation will need to be certain      tors and found to be within budget
agreement by the congregation at           that costs are within the capability of   limitations, the chairperson of the
this point before proceeding. A clear      the congregation. Authorization to        official board appoints a Construction
estimate of costs (including fees and      complete construction documents           Sub-Committee composed of three
furnishings) will be included with this    should never be given until the           persons, namely, the chairperson of
presentation. Consultation with            congregation has completed a              the Building Committee, building fund
Church Extension may be advanta-           capital fund campaign and is              treasurer and one additional person.
geous at this time to review the           assured it can finance the program.       It is this sub-committee that func-
congregation’s financial capacity. In
                                                                                     tions as the only liaison group be-
most instances the congregation can
                                                                                     tween the congregation and the
raise building funds at this stage even
                                                                                     construction team, i.e., architect
though it is not a final plan. This
                                                                                     and contractor. It does not assume
                                                                                     duties of the Building Committee.
                                                                                        The chairperson of the Building
              Stages in Plans Development                                            Committee is also chairperson of the
  Master Plan                                                                        Construction Sub-Committee and is
    Preliminary Design                                                               the SOLE AUTHORIZED SPOKES-
       Design Development                                                            PERSON in dealing with the architect
           Construction Documents                                                    and the contractor during the con-
              Bidding                                                                struction period.
                 Administration of the Construction Contracts                           This sub-committee maintains a
                                                                                     cost-control budget showing expendi-

      Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect
tures to date and 30-day projections
secured from the contractor by the                Suggestions for the Construction Sub-Committee
architect. It also approves payments
                                             DO . . .
during the construction period—to
                                                • Express your concerns to the architect.
both the contractor and the archi-
                                                • Ask questions of the architect.
tect—upon certification of the
                                                • Alert the architect if something appears to be wrong.
architect. The building fund treasurer
                                                • Expedite payments to both contractor and architect.
is a member of this committee and
                                                • Advise the treasurer of the anticipated monthly billing 30 days in
must request construction loan
advances from the lender.
                                             DON’T . . .
Stage V:                                       • Give instructions to the contractor; communicate through your
Administration of the                           architect instead.
Construction Contract                          • Get too many church members involved with construction.
                                               • Make changes unless they are necessary.
This will include the architect’s
advisory services in awarding the bid
to a contractor, general oversight of
the construction, authorization of         Shop Drawings                             costs, and cause disagreements.
                                                                                        If a project is a considerable
payment to the contractor as con-          One of the most important phases of
                                                                                     distance from the architect’s office,
struction proceeds, and certification      the architect’s supervision is the
                                                                                     he/she may have stipulated in the
that the job was completed according       checking of shop drawings that are
                                                                                     contract that compensation for
to plans. The final 20% of the fee will    furnished by fabricators and suppliers
                                                                                     inspection travel expenses, or for
be paid after completion and accep-        of equipment or materials. These
                                                                                     those beyond a specified number of
tance of the building.                     include laminated beams or arches,
                                                                                     visits, will be reviewed.
  After contracts for construction         structural steel, window sashes and
                                           other factory-prepared materials such        Architectural inspections may be
have been signed, the architect
                                           as hardware, lighting and plumbing        made without notice to the church.
meets with the contractor to review
                                           fixtures. The architect checks these      Inspections may last a few minutes
planning for the project and requests
                                           drawings for accuracy against work-       or many hours. They may occur any
a breakdown of construction costs
                                           ing drawings and specifications, calls    time of day or even at night, depend-
that are used to assist the architect in
                                           for corrections and approves final        ing upon the work to be done. The
determining the amount of payment
                                           shop drawings for the contractor. This    architect will meet with the Construc-
to the contractor as work progresses.
                                           checking does not relieve the contrac-    tion Sub-Committee or its chairperson
The contractor may be given the list
                                           tor of responsibility for doing his/her   when there is a specific reason.
of required inspection points in order
                                           own checking as to job conditions         Consulting engineers and representa-
to advise the architect 24 hours in
advance of readiness for inspection.       and job measurements.                     tives of the contractor may accom-
  The architect arranges with the                                                    pany the architect to work out
Construction Sub-Committee to              Inspection                                problems jointly.
provide the contractor with copies of      Architectural administration as he/she       The architect usually plans to visit
the Certification of Fire Insurance        deems necessary will ascertain            the job at the following specific
coverage (protecting the contractor’s      whether work is being executed in         points in construction (or may visit it
interest as well as the church’s). Also    conformity with working drawings          at other times as conditions warrant):
required are certificates from the con-    and specifications or directions. Such       1. Upon completion of footing
tractor’s insurance company showing        supervision is separate from the          excavation after forms and
that policies for workmen’s compen-        continuous personal supervision of a      reinforcing steel are in place but
sation insurance and liability insur-      construction manager, but should          before concrete is poured.
ance are paid up and are in full effect    include no less than two or three            2. When sub-surface wall forms
before the work is started.                visits to an active construction site     and reinforcing steel are in place but
  The architect sees that building         weekly.                                   before concrete is poured.
permits are secured, explains to the         It is within the architect’s               3. After installation of underfloor
contractor procedures to be followed       authority to cause the contractor to      ducts or lines but before they are
in filing requests for payment, and        tear out work improperly done and         covered with concrete.
requests for inspections and person-       require it to be done correctly. The         4. Upon completion of subgrade,
nel in his/her office to be contacted      architect’s greatest contribution         gravel, vapor barrier and wire mesh
on various items.                          during construction is to foresee the     reinforcing but before concrete slab is
                                           problem points and discuss them           poured, or upon completion of wood
                                           with the contractor. This will prevent    joists and sub-floor installation.
                                           mistakes that cause delays, increase         5. At the time arches, trusses or

Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect
other primary structural members are        and then submitted through the            church. In either case the architect
to be installed.                            Construction Sub-Committee to the         must be compensated for his/her
   6. At the time wood roof decking is      church for acceptance of the change       contribution to the items.
delivered to job site for moisture          order. Each party receives a copy of
content check.                              the change order for his/her record.      Volunteer Labor
   7 For approval of sample masonry           One of the most common types of         While the use of volunteer labor has
wall and at the beginning of masonry        unforeseen items is the encountering      been important to the erection of
work.                                       of soil conditions that require deeper    some church buildings, in a majority
   8. For roof surface acceptance and       footings, rock excavation or unusual      of cases it has not been very suc-
for approval of specified material                                                    cessful. Original enthusiasm soon
samples prior to roof installation.           All decisions for the use of            dissipates and a few loyal members
   9. Periodic inspection at job site of                                              must carry the burden of completion.
                                              volunteer labor should be
all mill work and hardware.                                                           All decisions for the use of volunteer
                                              made prior to signing
   10. Before application of any                                                      labor should be made prior to signing
interior wall or ceiling finish material.     contracts.
   11. After completion of all interior                                                 If volunteer labor is to be consid-
wall and ceiling applications for           drainage. Normally, a “unit” cost for     ered, a survey should be made of
acceptance of finished surfaces prior       additional excavation and concrete is     skills available. The architect normally
to prime coat or other specified            called for in the specifications to       will help in planning a program that
finishes.                                   make computations of additional cost      will use these skills to best advan-
   12. For approval of exterior finish      easier.                                   tage. The call for bids will exclude
materials (siding, paneling, etc.).                                                   that work which is to be done with
   13. Prior to back filling for inspec-    Additional Services                       volunteer labor. The architect’s fees
tion of drain tile installation and         Additional services (not included in      will need to be calculated on the
waterproofing of foundation walls.          the basic contract) can be provided by    market value of the work done by
   14. At completion of construction to     the architect, including interior         volunteer labor. Additional alternatives
develop completion check list.              decoration and design and selection       might be taken to determine if these
                                            of furnishings. Landscape architects      sections might be included in the
Interpretation                              and civil engineers may be necessary      basic contract and, if not possible,
As work progresses, the contractor or       for proper site development. Other        serve as a basis for figuring the
material suppliers will request             costs not included in the architectural   architect’s fees on those sections of
interpretations from the architect’s        services are site survey and soil         work.
office. These must be made promptly         tests.
by those on the architect’s staff most                                                Mechanical Systems
familiar with the work. Interpretations     Furnishings and Equipment                 Detailed plans of the heating, plumb-
are normally made without notice to         The selection and design of all other     ing and electrical work are very
the church. Any interpretations that        church equipment and furnishings          carefully worked out by those skilled
effect a change from the contract           (drapes, carpets, furniture, etc.)        in these special fields. During con-
plans and specifications will be            should be cleared with the architect      struction and at the completion of
reported to the sub-committee.              and the color consultant to be certain    construction, the same persons will
Interpretation will in some cases be        they are compatible. Seating and          check the building under the
additional drawings to clarify the          chancel furnishings may be provided       architect’s direction.
working drawings. At other times            in one of two methods. The architect         The contractor is required to
conferences must be held among the          will design them and recommend a          include as part of the contract an
architect’s staff, consulting engineers     reputable cabinet maker to submit         allowance for the cost of “balancing”
and contractor to work out accept-          prices and show work samples. Or,         the mechanical system. Because duct
able construction procedure.                the architect will request capable        work and piping noise are very
                                            church furniture manufacturers to         objectionable, proper balancing for
Change Orders                               submit bids and samples for both          the distribution of heat and for
When items are discovered as having         pews and chancel equipment. In            elimination of undue noise is impor-
been omitted from the plans or when         either case, the architect should         tant. When projects are finished
the architect and the Construction          direct the process, inform the sub-       during the off-season, it is necessary
Sub-Committee feel a change in the          committee of progress and submit          to wait until the start of the next
building is required or desirable, a        both design and bids to them for          season before final balancing can be
change order proposal is prepared,          approval. Furnishings and other           accomplished.
submitted to the contractor for             special installations such as art or
completion of the added cost or             stained glass may be in the construc-
reduction in cost and for signature,        tion contract or furnished by the

      Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect
Arbitration                                Final Inspection                              If completion is prevented by non-
If disputes arise between the church                                                  delivery of certain items or the
                                           The architect will make a pre-final
and the contractor, the architect will                                                adjustment of control apparatus that
                                           inspection of the building when the
attempt to settle them fairly and                                                     does not prevent the use of the
                                           contractor states the building is
justly. The committee should remem-                                                   building, the architect may certify to
                                           finished. Buildings are checked for
ber that an architect has a profes-                                                   the church that the building is in a
                                           completeness and a “punch list” of
sional responsibility to be fair to both                                              state of “substantial completion. In”
                                           items to be finished is developed.
parties even though the architect is                                                  this case the hold-back of funds due
                                           After the contractor has completed
being paid by the church. Courts of                                                   the contractor is reduced to a reason-
                                           those items, the architect will ask the
law have long respected this position.                                                able amount to cover only the work
                                           sub-committee chairperson to review
   When situations arise that cannot                                                  yet undone.
                                           the building and provide a list of
be settled agreeably between the                                                         During the 12-month period after
                                           items that are of concern to the
contractor and the church, either                                                     accepting the building, the architect
                                           committee. Such a list may contain
party has the right to request arbitra-                                               is usually available to review any
                                           items that are not a part of the
tion proceedings. These are arranged                                                  problems that arise and to instruct
                                           contract so the architect must
under procedures contained in the                                                     the contractor if there are deficien-
                                           prepare the final “punch list” and
Owner-Contractor Agreement.                                                           cies. Problems should be reported
                                           deliver it to the contractor with a copy
However, both should remember that                                                    promptly to the architect. If it is
                                           to the church. Upon completion of
arbitration proceedings are expen-                                                    necessary for the church to contact
                                           items on the “punch list, the contrac-
sive. Carrying a dispute to arbitration                                               the contractor or sub-contractor
                                           tor will notify the architect who will
does not guarantee that the decision                                                  because of an emergency (such as
                                           make a final inspection according to
will go “your way. Ninety-nine
                   ”                                                                  leaking water pipe), the architect also
                                           plans and specifications.
percent of disputes that arise on a job                                               should be advised.
                                              When the building is completed to
can be settled justly by an experi-        the architect’s satisfaction, a “final
enced architect.                           certificate” will be prepared and
                                           whatever steps are necessary to
Church’s Records                           protect the interest of the church in
The Construction Sub-Committee             determining that the contractor’s bills
should secure for the church two sets      for labor and material have been paid
of final plans and specifications (“as     completely will be taken.
built drawings”) on which the con-
tractor has recorded all changes that      Guarantees
were made during construction and          Specifications will require the con-
the location of supply and waste lines     tractor to provide a guarantee,
that are hidden from view. These can       protecting the church from faulty
prove to be very valuable in future        workmanship on materials for two            Planning Guide
years when maintenance problems            years. The warranty period usually
arise or when additions to the             begins at the date of the certificate of     Church Building and
building are made.                         substantial completion.                      Renovation
                                                                                        Part 1—Working with the
                                                                                        Architect: From Dream to Design

                                                                                        Additional Planning Guides
                                                                                        addressing a variety of facility
                                                                                        planning issues are available from:
                                                                                        Church Extension
                                                                                        P Box 7030
                                                                                        Indianapolis, IN 46207
                                                                                        Phone: 317.635-6500
                                                                                        Fax: 317.635.6534

Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect
                               Questions to Ask an Architect
• Describe your firm (personnel, size and experi-      • What type of bidding is preferred? Separate or
  ence of the organization).                             one general? Open or invitational? And, what is
                                                         your knowledge of local and area markets?
• What memberships do you hold in professional
  organizations? Awards received?                      • Describe your prior work including churches and
                                                         educational facilities for churches. What were
• What schools were attended by the staff and            the estimated costs and actual costs? Will you
  what general training requirements are expected        suggest churches for which you have worked
  of the staff?                                          that we can contact for recommendations?

• What is your philosophy or understanding of          • Is preparation of comprehensive and schematic
  church design? Are there particular styles or          studies included in your service?
  approaches to church architecture you like
  or dislike?                                          • What is your firm’s record in meeting time
• What are your thoughts on cooperation between
  architect and church and building committee?         • Describe your fee structure and contract: AIA
  Specifically: What is the congregation’s job?          standards; Amounts for new and remodeling
  What is the job of the committee? What is the          jobs; Termination opportunities; Responsibility
  architect’s job?                                       and procedure when bid overages occur; Model
                                                         or rendering included? (a drawing or miniature
• What is your method of assigning design                model); What extras?
                                                       • What construction delivery methods have you
• Do you provide design and help in the selection        used/do you prefer?
  of furnishings? What is the fee for this service?
                                                       • What questions do you, the architect, have for
• What is your responsibility for the engineering of     the committee?
  the project?
                                                          Other questions or comments.
• Who will supervise the construction? How will it
  be supervised? Do you provide supervisory               ___________________________________________
  services? How much is the fee, and how much             ___________________________________________
  on-site supervision do you provide?                     ___________________________________________
• Questions about preliminary design for the              ___________________________________________
  building:                                               ___________________________________________
   • What method will be used to secure ap-               ___________________________________________
       proval from the building committee?                ___________________________________________
   • What method will be used to secure ap-               ___________________________________________
       proval from the congregation?                      ___________________________________________
   • How do you prepare the estimated cost of             ___________________________________________
       the project?                                       ___________________________________________
   • Are you committed to working within the              ___________________________________________
       congregation’s budget?                             ___________________________________________
   • Do you help prepare a brochure (with a
       sketch) that can be used in presenting the
       project to the congregation?

     Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect
                                Reference from Architect’s Clients
We are considering the architectural firm of                   •   The approximate cost of your project was:
____________________________________________________               Up to $100,000 ❑            $500,000-$1,000,000 ❑
to design our new church facilities. It would be most              $100,000-$250,000 ❑         Over $1,000,000 ❑
helpful to us if you would complete this questionnaire and         $250,000-$500,000 ❑
return it in the enclosed envelope.
                                                               •   Did the architect produce the work on the proper
                                                                   schedule? Yes ❑ No ❑
                           Building Committee Chairperson
                                                               •   Did the architect give proper attention to project
•   Did the person representing the firm at the interview          supervision? Yes ❑ No ❑
    serve as the architect throughout the project?
    Yes ❑ No ❑ If not, why not? _________________              •   Were the architect’s on-site visits timely and in keep-
    _____________________________________________                  ing with the contract? Did the architect’s office act
    _____________________________________________                  responsibly in construction matters, i.e., approving
                                                                   billings; having shoddy workmanship by contractor/
•   Did the architect work well with your building commit-         sub-contractors redone? Yes ❑ No ❑
    tee? Yes ❑ No ❑ Most of time ❑
                                                               •   After the building was completed, did the architect
•   Did the architect work better in one-on-one relation-
                                                                   follow up when building problems developed?
    ships than with the total committee?
                                                                   Yes ❑ No ❑
    Yes ❑ No ❑

•   Did the architect have respect for research and the        •   What has been your experience with the building
    application of new ideas and materials?                        maintenance costs?
    Yes ❑ No ❑                                                     Good ❑ Not so good ❑ Bad ❑

•   Do you view his/her work as stereotyped?                   •   If problems exist in maintenance and function, are
    Yes ❑ No ❑                                                     these the result of misjudgment by the architect?
                                                                   Yes ❑ No ❑
•   Was the architect arbitrary or one who worked to
    develop a common understanding? Was the architect          •   Has your building served the purpose for which you
    flexible or did all the “bending” have to be done by the       built it? Yes ❑ No ❑
    Architect was flexible ❑                                   •   Using a rating scale of 1 to 10, with 1 being the
    Was flexible some of the time ❑                                lowest rating and 10 being the highest, how
    Committee did all the “bending” ❑                              would you rate the overall performance of
                                                                   the architect? _________
•   Was the architect a “yes” person, rubber stamping the          How would you rate the architect’s firm? _________
    committee’s desires rather than responsibly
    stating positions—when appropriate?                        •   Would you employ the architect and firm if you had
    Architect stated positions ❑                                   another project? Yes ❑ No ❑
    Stated positions some of the time ❑                            If not, why not? _____________________________
•   Did the architect attend your various services to learn        ___________________________________________
    the flow of activities? Did the architect understand           ___________________________________________
    your operation and the way you do things?
    Yes ❑ No ❑                                                     Name and address of person completing
                                                                   questionnaire ______________________________
•   Did the architect work within the agreed budget?               ___________________________________________
    Yes ❑ No ❑                                                     ___________________________________________
•   Did the architect help with the program study as
    developed, seeking to know the actual needs of the             (Please attach sheet if there are additional
    church to be housed? Did the architect attempt to              comments.)
    understand the vital concerns of the church?
    Yes ❑ No ❑

Church Extension / Planning Guide / Church Building and Renovation, Part 1—Working with the Architect

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