Renovation Contracts

							            MINUTES OF AN EXECUTIVE SESSION OF THE BOARD OF EDUCATION
                                      OF THE
                METROPOLITAN SCHOOL DISTRICT OF PERRY TOWNSHIP
                             MARION COUNTY, INDIANA

                                            Held: March 22, 2004

        The Board of Education of the Metropolitan School District of Perry Township, Marion County,
Indiana, met in Executive Session on Monday, March 22, 2004, at the Perry Township Education Center, 6548
Orinoco Avenue, Indianapolis, Indiana. President Jo Ellen Buffie called the meeting to order at 6:33 p.m.
        All members of the Board of Education, except Marsha Hicks and Robert Willsey, were present for
the beginning of the meeting. Mr. Willsey arrived at 6:44 p.m. Dr. H. Douglas Williams, Superintendent, Max
Oldham, and William Brown attended the entire meeting. Louis H. Borgmann, School Board Attorney,
attended a portion of the meeting.


                                             MEMORANDUM
        Members of the Board of Education, Dr. Williams, Mr. Borgmann, Mr. Oldham and Mr. Brown
discussed legal matters as pursuant to IC5-14-1.5-5 (2)(B). Board members, Dr. Williams, Mr. Oldham and
Mr. Brown discussed personnel matters as pursuant to IC 5-14-1.5-5 (9). A copy of Exhibit "1" is attached
hereto and incorporated herein as part of this document.
        Mrs. Buffie adjourned the meeting at 7:23 p.m.
             MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION
                                     OF THE
                METROPOLITAN SCHOOL DISTRICT OF PERRY TOWNSHIP
                             MARION COUNTY, INDIANA

                                             Held: March 22, 2004


        The Board of Education of the Metropolitan School District of Perry Township, Marion County,
Indiana, held a regular meeting on Monday, March 22, 2004, at the Perry Township Education Center, 6548
Orinoco Avenue, Indianapolis, Indiana. President Jo Ellen Buffie called the meeting to order at 7:30 p.m.
        All members of the Board of Education, except Marsha Hicks, were in attendance. Dr. H. Douglas
Williams, Superintendent; Louis H. Borgmann, School Board Attorney; and all central office administrators,
except Karen Cantou and Michael Sipe, were also present.
APPROVAL OF MINUTES
        Mr. Willsey moved to approve minutes of a regular meeting held on March 8, 2004, and Mr. Maple
seconded. The motion passed 5/0/1, with Mrs. Berry abstaining.
RECOGNITION
        Dr. H. Douglas Williams, Superintendent, recognized students and staff. A copy of related information
is included with these minutes.
                                                  BUSINESS
APPROVAL OF JANUARY FINANCIAL REPORT
        William Brown, Assistant Superintendent for Business Services, recommended approval of the
February Financial Report. Mr. Maple moved for approval, and Mrs. Alexander seconded. The motion carried
6/0. A copy of the report is included with these minutes.
REPORT ON INVESTMENTS
        Mr. Brown presented the Report on Investments for Board members' information. A copy of the report
is included with these minutes.
APPROVAL OF ALLOWANCE OF VOUCHERS
        Mr. Brown recommended approval of the Allowance of Vouchers dated March 17, 2004. Mr. Willsey
moved for approval. Mrs. Alexander seconded, and the motion passed 6/0. A copy of the vouchers is included
with these minutes.
APPROVAL TO PURCHASE DUDLEY AVENUE PROPERTY
        Mr. Brown recommended approval to purchase property at 2533/2539 Dudley Avenue for
$140,000.00. He explained that this purchase would be the property that is the sixth one east of Keystone
Avenue and the Board had already purchased properties two, four and five. Mr. Brown said no additional
properties to the east of this property would be recommended for purchase. Mrs. Berry moved for approval of
the purchase, and Mr. Robbins seconded. The motion carried 6/0.
APPROVAL OF PERRY MERIDIAN MIDDLE SCHOOL 7TH AND 8TH GRADE RENOVATION
CONTRACTS
        Mr. Brown noted that bids had been received for renovations at Perry Meridian Middle School. He
recommended approval of the following contracts: Gibson-Lewis, $1,028,800.00; Purdy Masonry,
$276,800.00; Colors Decorating, $82,650.00; E. F. Marburger & Son, $289,900.00; J.E. Mechanical,
$193,163.00; and, Pearson Electric, $84,165.00. Mr. Brown noted that two of the apparent low bidders
requested to withdraw their bids due to errors on their bids. He explained that the bids also included alternates
1, 2, 3, and most of 4. Mr. Robbins made a motion to approve. Mr. Willsey seconded, and the motion passed
6/0. Copies of the bids are included with these minutes.
APPROVAL OF RISE CONSTRUCTION CONTRACTS
        Mr. Brown recommended that a contract be awarded to Eden Enterprises, Inc. in the amount of
$1,660,800.00, for the RISE renovation project. He noted that all alternates were included in the bid tabulation.
Mrs. Berry moved for approval, and Mr. Maple seconded. The motion was approved 6/0. A copy of the bid
information is included with these minutes.
SEMI-ANNUAL ENERGY REPORT
        James Vance, Energy Manager, provided the Board with the Semi-Annual Energy Report. He noted
that the increasing price of gas continues to be of concern. Mr. Vance answered Board members' questions. A
copy of the report is included with these minutes.
                           ITEMS OF INFORMATION REQUIRING ACTION
REPORTS
        Legal – Louis H. Borgmann, School Board Attorney, had no report.
        Central Nine (C-9) – Mrs. Buffie referred Board members to their copy of minutes of a recently held
C-9 Governing Board meeting. A copy of those minutes is included with these minutes.
APPROVAL OF JOB SHARE APPLICATION
        Mr. Brown recommended approval of one (1) job share application for the 2004-2005 school year for
Karen Cannon/Cynthia Randa Lollis, Southport 6th Grade Academy. Mr. Willsey moved for approval, and Mr.
Maple seconded. The motion carried 6/0. A copy of the request is included with these minutes.
APPROVAL OF CASH TUITION TRANSFER REQUEST
        Dr. H. Douglas Williams, Superintendent of Schools, recommended approval of a cash tuition transfer
request for Nathaniel Martin Saylor to attend Perry Meridian Middle School for the 2004-2005 school year.
Mrs. Berry made a motion to approve. Mrs. Alexander seconded, and the motion passed 6/0. A copy of the
request is included with these minutes.
                        ITEMS OF INFORMATION NOT REQUIRING ACTION
REPORT ON TRAVEL BEYOND 75 MILES
    Max Oldham, Associate Superintendent, reported on travel beyond 75 miles by the following certified
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staff: Nancy Zimmerman, RISE Special Services, Dallas, TX, National Association of School Psychologists
Annual Convention, 3/30/04-4/3/04, $1264, RISE Fund 130; Marsha Manning, PTEC, Orlando, FL, National
Student Assistance Conference, 3/11/04-3/14/04, $1650, Fund 589; Todd Garrison, PMHS, Temecula, CA,
Link Crew Program training, 4/27/04-4/30/04, $2354.69, General Fund; and Brian Knight, PMHS, Temecula,
CA, Link Crew Program training, 4/27/04-4/30/04, $2008.75, General Fund.
"PAY IT FORWARD" UPDATE
        Julie Moster, Kathy Rudisill, and Walter Shelman, representatives from Perry Meridian Middle
School, provided the Board with information about the "Pay it Forward" program. The program was instituted
as one means of addressing the achievement gap that exists for African American students and to offer them
more support within the school facility. The program began with sixth graders, but there is the possibility of
expansion to other grades in the future.
                                                  PERSONNEL
APPROVAL OF PERSONNEL RECOMMENDATIONS
        Mr. Brown requested approval of the following personnel recommendations: three (3) instructional
resignations, one (1) instructional maternity leave request, one (1) instructional paternity leave request, one (1)
transfer of an administrator, one (1) transfer of personnel, one (1) extra duty resignation, one (1) extra duty
recommendation, four (4) coaching resignations, one (1) coaching recommendation and two (2) employment
of support staff recommendations. Mr. Willsey made a motion to approve, and Mrs. Berry seconded. The
motion carried 6/0. A copy of the personnel recommendations is included with these minutes.
APPROVAL OF PROFESSIONAL TRAVEL REQUEST
        Dr. Williams recommended approval of a professional travel request for Adelpha Twyman, Closing
the Achievement Gap – Part II, Owensboro, KY, $335. Mr. Maple moved for approval. Mrs. Alexander
seconded, and the motion passed 6/0.
   COMMENTS AND CONCERNS OF THE BOARD OF EDUCATION AND SUPERINTENDENT
        Mr. Willsey noted that he chaperoned a school music group on a trip to Ohio and Michigan.
        Mrs. Alexander was pleased with the attendance at the desegregation phase-out meeting that was held
on March 11, 2004. She commended Vanessa Peterson and the Home School Advisors for the hard work
involved in preparing for the meeting. Mrs. Alexander thanked Dr. Williams and Dr. Pat Pritchett of IPS for
the sensitivity displayed to parents.
        Mrs. Alexander attended the Center for Leadership Development (CLD) awards banquet and believes
that every nominee should feel like a winner. She commended Sheryl Wise for her work in the district.
        Mrs. Alexander congratulated the Perry Meridian High School wrestling team for a successful season.
        Mrs. Alexander attended one of the "Pay it Forward" activities and is pleased to see the involvement
of parents and students. She appreciates all of the volunteers for their participation.
       Mr. Maple noted that Dr. Williams, Jerry Goebel (RISE) and he attended a reception at the Pulliam
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Trust, where the RISE M.O.V.E. program was awarded a grant for $95,000.00. He commended Jerry Goebel,
Charlene Guthrie and RISE for writing the grant. Mr. Maple said it's amazing how disabled children become
much more mobile when utilizing the M.O.V.E. equipment.
        Mrs. Berry attended a presentation for incoming sixth grade parents at Henry Burkhart Elementary
School. She noted that Mrs. Twyman did a good job of presenting parents with information about the 6th grade
academy.
        Mrs. Buffie was disappointed that Sheryl Wise didn't win this year's CLD award.
        Mrs. Buffie noted many activities at Perry Meridian High School, including the prom fashion show,
the academic banquet, members of the wrestling team and their advancement to the state tournament, the
accomplishments of the robotics team, and the mock trial program.
        Mrs. Buffie said the desegregation phase-out meeting was excellent. She expressed appreciation to the
Human Relations Department for informing parents about the meeting and for their ongoing assistance with
the transition.
        Mrs. Buffie is pleased with the results of the "Pay it Forward" program.
        Dr. Williams believes that Sheryl Wise should have won the CLD award, but said she may have a
future opportunity to receive the award.
        Dr. Williams noted that Rubie Alexander gave the desegregation phase-out meeting a level of
credibility that no one else could accomplish. She was a parent when the Court Order began and is
knowledgeable about the entire process. He said Mrs. Alexander's comments and presence were an important
influence on the parents. Dr. Williams believes that Mrs. Alexander's history with the process is both
invaluable to the school district and to the entire phase-out process.
        Dr. Williams believes that Jim Vance is the least appreciated employee in the district. He noted that
the nature of Mr. Vance's position causes people to become upset, but the district has saved much money due
to his diligence. Dr. Williams said the money saved allows the district to offer instructional programs that
couldn't be done otherwise. He believes Mr. Vance does a good job, is conscientious and very thorough.
ADJOURNMENT
        Mrs. Buffie adjourned the meeting at 8:29 p.m.




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