Elk Grove Youth Soccer League
Policies & Procedures
Elk Grove Youth Soccer League
P.O. Box 63, Elk Grove, CA
California Youth Soccer Association
Revised March 2011
Table of Contents
Policies & Procedures
Authority .......................................................................................................... Page 3
Administration.............................................................................................................. Page 4
Coaches’ Code of Conduct ............................................................................. Page 7
Fields ............................................................................................................ Page 10
Financial......................................................................................................... Page 16
Fundraising.................................................................................................... Page 20
Inclement Weather Policy ............................................................................. Page 22
Parent Sideline Ethics Agreement Policy .................................................... Page 26
Pictures .......................................................................................................... Page 28
Protests, Appeals, & Disciplinary Action (PAD) .......................................... Page 29
Recognition & Awards .................................................................................. Page 32
Referees Training .......................................................................................... Page 34
Registration ................................................................................................... Page 35
Scholarships.................................................................................................. Page 38
Team Names .................................................................................................. Page 39
Zero Tolerance Policy – Player & Sideline Conduct ................................... Page 40
Zero Tolerance Policy Against Abuse ......................................................... Page 43
Note: Those policies adopted herein on May 19, 2008, were adopted with reference
to previous EGYSL Bylaws, Policies and Procedures, and minutes.
The Elk Grove Youth Soccer League (EGYSL) is governed by its constitution and
bylaws, and policy and procedures adopted by the board of directors, the constitution
and bylaws specific rules and procedures of California Youth Soccer Association
Incorporates (CYSA), and the rules established by the United States Youth Soccer
Association (USYSA) and (United States Soccer Federation (USSF).
According to the Elk Grove Youth Soccer League Bylaws, the policies and procedures of
EGYSL shall be reviewed annually, and recommended changes shall be forwarded in
writing to the EGYSL board of directors and all affiliated club boards no later than 15
days prior to the March regular meeting and/or at a regularly scheduled monthly meeting
with 30 days notification. An amendment to the policies and procedures shall be deemed
adopted by a simple majority vote of the league board of directors.
Adopted May 19, 2008
Purpose - The EGYSL believes in the importance of transparency in the governance
of the organization. The EGYSL understands its duty to effectively communicate
information to the members of the organization. In that regard, the EGYSL will strive to
keep all records up to date and provide easy access on its website to current documents
and actions by the governing body.
1. World Wide Website - The EGYSL shall maintain a website for the purpose of
posting current EGYSL and Affiliated Club information, contacts, activities, schedules,
calendars, standing and any other information beneficial for program administrators,
players, parents, and the community.
No personal player information shall be posted to the site including home telephone
numbers and addresses. Any EGYSL Board member‘s personal information shall be
posted with the approval of the individual Board member.
Affiliated Clubs shall be responsible for updating their own web pages via a file transfer
program from the Internet service provider. The EGYSL web master shall provide
assistance when requested.
Affiliated Clubs that elect to establish their own site shall have a link from the EGYSL
2. Calendar of Events - All EGYSL activities including meetings (league, club, and
committees), clinics, tryouts, committee deadlines, etc., shall be consolidated and
maintained by the EGYSL Secretary and posted on the EGYSL website.
EGYSL Board Members and Affiliated Clubs are responsible for providing information to
the EGYSL Secretary for inclusion on the calendar.
Affiliated Club Board Members are responsible for forwarding the information to their
club secretary or designated representative who shall forward to the EGYSL Secretary.
3. Information Technology - The EGYSL shall explore and implement to the maximum
extend possible use of the latest information technology tools, including electronic mail
and an EGYSL website.
4. Electronic Mail (email) - The fastest means available to disseminate information and
to communicate between EGYSL, Affiliated Clubs, district, state level positions, and
agencies is through email. EGYSL shall provide an email account for all EGYSL board
positions and each Affiliated Club. EGYSL email accounts can be configured to forward
incoming messages to personal email addresses.
5. Meeting Minutes - The EGYSL Secretary shall record all meeting minutes for all
annual and regular meetings of the EGYSL. All Affiliated Club secretaries shall record
minutes for their local club. Executive committees that meet as a working group require
no minutes, however, minutes shall be required if decisions were made and presented at
the next regular meeting. In the absence of the EGYSL Secretary, the EGYSL President
shall appoint an acting secretary who will record the minutes.
At no time shall minutes include what members, favorable or otherwise, specifically said.
Only the recording of the report, vote, or decision is required. EGYSL Board members
may request that their individual vote be recorded on specific topics.
Reports from board members and committees shall be included as attachments.
6. Filing - Minutes including attachments shall be posted on the EGYSL website.
Affiliated Clubs shall post monthly and annual minutes on their local websites.
7. Telecommunications – The EGYSL and each Affiliated Club shall have a dedicated
hotline telephone number for community citizens to contact for information. It shall have
the ability for callers to leave messages.
It is recommended that the Affiliated Club hotline numbers not change on an annual
basis. This may be done through the establishment of an independent voicemail system
versus an answering machine in a home.
The system shall be monitored by assigned Affiliated Club volunteers and messages
retrieved at least monthly during January through April, at least weekly from May through
October, and biweekly in November and December.
Callers shall receive a return call within 48-hours of the time the message is retrieved by
the Affiliated Club representative.
8. Board Member Listings - A listing of EGYSL board members including position,
name, address, home telephone number and email address shall be produced by the
EGYSL Secretary for use by the EGYSL and each Affiliated Club. This information shall
only be used for conducting business required of the board position. The information
shall not be provided to anyone outside the League and club board members without the
consent of the member, except as outlined herein.
Each Affiliated Club shall provide the EGYSL Secretary with a list of their board
members prior to the May meeting each year.
The EGYSL secretary shall consolidate all board member listings and provide to EGYSL
and all Affiliated Club board members that list no later than June 1.
The Affiliated Clubs shall promptly notify the EGYSL Secretary when changes occur in
their board. Minor changes can be brought up and/or disseminated during regular
9. Team Packets - Annually the EGYSL shall prepare and assemble items for inclusion
in Affiliated Club packets that will be provided to each team. The packets shall, at a
1. CYSA Team Manuals, if produced and provided by CYSA to EGYSL.
2. Game cards
3. Soccerfest/District Cup Information, as appropriate
All other information shall be posted to the EGYSL website and available to Affiliated
10. Postal - EGYSL and each Affiliated Club shall maintain a post office box year round.
Additionally, the EGYSL shall obtain a bulk rate permit for use by all Affiliated Clubs.
Post offices boxes shall be checked by local club representatives at least biweekly
January through March, weekly April through July, and biweekly August through
11. Bulk Rate Mailing - Mail pieces to be processed through bulk rate must meet
guidelines as specified by the Untied States Postal Service (USPS) and shall be the
responsibility of the sender. Use of the EGYSL bulk rate permit is limited to official use
by the EGYSL and Affiliated Clubs. At no time shall it be used for personal or
The EGYSL Secretary or Registrar shall maintain for use by the Affiliated Club the
EGYSL bulk rate stamp. All preparation of newsletters and other communication pieces
shall conform to USPS requirements.
EGYSL shall bear the cost of bulk rate mailing for Year Round and Seasonal tryout
flyers, recreational registration packets, league newsletters, and EGYSL annual meeting
notices. EGYSL shall deposit monies in the bulk rate permit account for these purposes.
Affiliated Clubs shall bear the expense for all other bulk rate mailings.
12. Printing Services - The EGYSL shall coordinate and bear the cost of all EGYSL
level communications, Year Round, and Seasonal tryout flyers, recreational registration
flyers (returning players and school distribution), EGYSL newsletters, club registration
stamps, and EGYSL annual general meeting notification. The Affiliated Clubs shall
coordinate and bear the cost of all other printing.
Adopted October 19, 2009
Coaches’ Code of Conduct
Purpose - Coaches are role models. They play a leading role in helping our children
learn good sportsmanship and self-discipline. EGYSL and its Affiliated Clubs must work
together to ensure that every player has a positive experience when participating in Elk
Grove soccer. EGYSL believes that coaches have a responsibility to inspire our children
through the fundamental principles of teamwork and fair play, while focusing on the fun
of soccer. EGYSL believes that coaches are, first and foremost, teachers who have a
duty to assure that their actions and words promote important life skills and the
development of good character in our children.
In line with this purpose statement, the EGYSL requires all coaches and assistant
coaches to sign this Code of Conduct prior to their participation as coaches with EGYSL.
The Coaches‘ Code of Conduct shall state the following:
1. I understand the importance of providing a positive experience and
environment for the players
As a coach, I understand that EGYSL has given me the privilege and primary
responsibility for developing players – not only with regard to their soccer skills but their
life skills as well. I will always put their well-being first. I will strive to ensure that the
players have a positive soccer experience. I will teach my players basic skills,
techniques and strategies, and I will give all my players the opportunity to improve their
skills, gain confidence, and develop self-esteem at practice and in games. I will arrive
on time to practices and games wearing proper soccer attire at all times.
I will never ridicule or shout at players when they make a mistake or when the team
loses a game.
I have a responsibility and duty to let players ―play the game‖ and for this, I set the tone.
I will limit my coaching during games by refraining from continual commentary and
instructions to my players. I understand that running ―play-by-play‖ commentary during
games drags the team down in the long run and suggests that I have not adequately
prepared my team for the match.
In addition, I‘m responsible for the conduct of my players and spectators on our side of
the field, specifically as it relates to the referees, other coaches, and opposing players. I
will monitor my sidelines to ensure there is no coaching by parents. ―Go‖, ―Shoot‖, ―Send
it‖ and other similar comments are interpreted as instructions and as such are not
acceptable. No matter how good the intentions are, I will insist that parents not shout
instructions to players. Also, I will demand spectators not yell or complain to referees or
officials during or after games. I will continue to stress that spectators should offer
unlimited vocal support and positive encouragement for all players after good plays.
I am committed to improving my knowledge of the game through coaching education
and various training programs, and I will prepare for each game by creating a strategy
suitable for the competition.
2. I understand that soccer is more than the scoreboard
I understand that the score of a game comes second to the safety and welfare of all my
players. I agree to put winning in its proper perspective. I understand that the children I
coach today will remember many of the things I do and say when they are adults. I will
show unwavering respect for all players, parents, the officials, and the opponents.
3. I understand my role as a coach when it comes to opposing teams
I understand that I represent EGYSL and the community at large. I will demonstrate
good sportsmanship at all times. I will not coach, nor allow my players to play, with
intent to cause injury to opposing players. I will strive to ensure that neither I nor my
players and spectators display hostile behavior towards opposing coaches, opposing
players, and opposing parents or family members. I will actively discuss with my players
the importance of character, ethics, and sportsmanship. I will never allow or participate
in any type of boastful celebrations, or other actions that demean individuals or the sport.
I will be gracious in victory and accept defeat with dignity. At the end of each game, my
players and I will give our opponents a handshake, and I will instill respect in pre- and
4. I understand the importance of allowing referees to judge the game
I will let referees judge the game. I will endeavor to instill in my players and my sideline
spectators a respect for referees. I understand that my attitude can influence my players
and spectators. I will display a controlled, restrained, and sportsmanlike attitude toward
referees at all times.
5. I will abide by the laws of the game
I understand that I am responsible for understanding and competing within the letter and
the spirit of the Laws of the Game. I will teach my players to understand and play within
the letter and spirit of the Laws as well. I will never, knowingly or intentionally, violate
any provision of my Club or League playing time guidelines or other rules and guidelines
established by EGYSL.
6. I understand that I represent EGYSL and the Elk Grove Community in
general. I agree to conduct myself with dignity and to maintain the highest standards of
conduct as a coach with EGYSL. I will always display good sportsmanship and fair play,
and I will encourage the same from my players, colleagues, parents, and spectators.
If I fail to comply with this EGYSL Coaches‘ Code of Conduct Agreement, or any other
rules or regulations enacted by EGYSL, I agree and understand that I am subject to
disciplinary actions or sanctions, including, but not limited to, suspension or expulsion
from coaching in EGYSL.
By signing this document, I acknowledge that I have read this Coaches‘ Code of
Coach Signature: ______________________________________ Date: ____________
Coach Name (Printed) __________________________________
Adopted May 19, 2008
Purpose - EGYSL is committed to provide quality soccer fields necessary for the
League and its Affiliated Clubs to thrive. The quality and quantity of the fields continues
to be the number one issue for EGYSL. Effective short and long range planning field
development is crucial to the overall health of the organization. All League members are
the eyes and ears of this organization and are empowered to bring information about
problem field conditions, potential practice sites, and information about future parks and
schools that can provide additional fields.
1. Assignment & Assessment of Fields – The EGYSL Field Coordinator shall
communicate with the Affiliated Club Field Coordinators in April in order to assign fields,
in May for assessment results, in June and July for pre-season maintenance status, in
August for recreational practice schedules, and in November for post-season
2. Field Provider Focal Points - There are a number of providers of fields utilized by
EGYSL, and focal points are assigned to channel the contacts made by EGYSL
members. The EGYSL focal points for the current providers are:
Provider/Jurisdiction Focal Point
Cosumnes Community Services District League Field Coordinator or League President
Elk Grove Unified School District League Field Coordinator
Southgate Recreation and Park District Sheldon Club Manager
Rancho Murieta Association Rancho Murieta Club Manager
Private Property League Field Coordinator or League President
3. Field Standards - The established league standard field sizes for all age groups used
for all short and long range field development planning are:
Field Size (in feet) Field Size (in feet)
Age Grp Desired Width Length Size Age Grp Desired Width Length Size
WxL Min Max Min Max Goal WxL Min Max Min Max Goal
Year Round Recreational
U9/10 140x210 120 160 180 240 7x21 U6 75x150 60 90 120 170 6x18
U12 210x330 180 240 290 360 8x24 U7 90x165 70 110 140 180 7x21
U14/16/19 225x345 210 240 300 360 8x24 U8 125x180 100 150 150 195 7x21
Seasonal U9/U10 140x210 120 160 180 240 7x21
U9/10 140x210 120 160 180 240 7x21 U12 210x330 180 240 290 360 8x24
U12 210x330 180 240 290 360 8x24 U14/16/19 225x345 210 240 300 360 8x24
U14/16/19 225x345 210 240 300 360 8x24
Current fields that do not meet the standard size for the planned age group shall be
redesigned or retrofitted to meet the standards as soon as possible.
4. Field Inventory – The EGYSL Field Coordinator shall maintain a complete inventory
of all fields including location, field dimensions, goal type and dimensions, restroom and
parking availability, and the provider. Clubs shall provide updates to the inventory at the
5. Club Field Assignments - Based on the current inventory, EGYSL shall annually
assign fields to each Affiliated Club. EGYSL shall grant priority designation for fields to
Year Round, Seasonal, and U16/U19 recreational. EGYSL shall assign the remaining
fields to each Affiliated Club in which the field exists. However, EGYSL reserves the
right to assign fields to an adjacent Affiliated Club based upon need.
6. Year Round and Seasonal -. EGYSL shall provide the required number of fields for
Year Round and Seasonal teams as determined by the appropriate district and state
playing league rules.
7. 16/19 Recreational Club -. EGYSL shall provide one field for the U16/19
Recreational Club for every eight teams formed.
8. Recreational Club - For field development purposes, the recreational playing league
goal for each Affiliated Recreational Club is as follows:
# of Registered Players
Age Group Below 500 Above 500
Under 6 1 2
Under 7 1 2
Under 8 1 2
Under 9 1 2
Under 10 1 2
Under 12/14 1 2
9. Team Practice Assignments – EGYSL‘s intent is to provide each team access to
two practice sessions per week beginning March 1 of each year for Year Round
(Competitive), May 1 for Seasonal (Select) teams and August 1 of each year for
recreational teams. Each team shall be afforded two weeknight practice sessions on
either a Monday/Wednesday or Tuesday/Thursday schedule. Practices sites may be
either an open area sufficient for practice or on a field with goals. Teams may be
assigned to share fields. Any teams opting to practice at a coach‘s or player‘s home,
must inform the EGYSL Field Coordinator and complete and submit a Use Agreement.
10. Year Round and Seasonal Team Scheduling – The League Field Coordinator
shall develop and assign practice sites for Year Round and Seasonal Teams. Teams
may be issued a portable goal for practices at fields without permanent or temporary
goals. No nets and corner flags shall be provided for practice days. Teams that wish to
schedule a scrimmage game must do so through the League or Affiliated Club Field
Coordinator where appropriate.
11. Recreational Team Scheduling -. Each Affiliated Recreational Club shall develop
and assign practice sites to each team. The practice schedule shall be provided to the
EGYSL Field Coordinator prior to the August meeting of the EGYSL Board of Directors.
No nets or corner flags shall be provided for practice days. Scrimmage games may be
scheduled at a Recreational Club field for any Friday with the prior coordination of the
appropriate Recreational Club Field Coordinator.
12. Lighted Practice Facilities - There is currently an insufficient number of lighted
fields within the Elk Grove Community. EGYSL will continue to actively lobbying for the
development of additional lighted facilities. EGYSL shall assign use of lighted facilities by
a lottery draw. Teams interested in participating in the draw for a time slot shall submit a
written request for participation to their respective Affiliated Club managers by October 1
of each year. Priority shall be granted to the Year Round (Competitive) and Seasonal
(Select) teams. Secondarily, Recreational teams that elect to play in District and CYSA
cup tournaments shall be given priority over other recreational teams.
13. Field & Facility Use Permits – Field use permits shall be prepared and submitted
annually by EGYSL Field Coordinator.
14. Liability Insurance – For each field or group of fields utilized, EGYSL shall provide,
prior to September 1 of each year, a Certificate of Insurance in the name of the field
provider, agency, and private field property owner. Individual Certificates of Insurance
will not be provided for each field or school within an agency
15. Private Property Owner Agreements - Written agreements between EGYSL and
private property owners shall be coordinated and approved by the EGYSL Executive
Committee. The agreements may be year-to-year or multi-year and must provide
specifics about the field, the property owner responsibilities, team responsibilities, rules
for use, and the amount of fee, if any, for use of the field. A copy of the written
agreement shall be provided to the Affiliated Club assigned to the field.
16. Field Equipment Inventory - The EGYSL Field Coordinator shall maintain a
complete inventory of all field equipment maintained by EGYSL. Field equipment is
defined as portable goals, if issued, nets (including bag and stakes), and corner flags.
Each Affiliated Club Field Coordinator shall maintain a complete inventory of all field
equipment maintained by the Club. Annually, Affiliated Clubs shall submit their inventory
to the EGYSL Field Coordinator.
17. Field Equipment Assignment - EGYSL shall provide goals (permanent, temporary,
or portable), nets with bag and stakes, and a set of corner flags upon the initial
establishment of a field. EGYSL shall provide subsequent goal replacements. The
assigned Affiliated Club shall provide for replacement nets and corner flags whether due
to deterioration or if stolen.
18. Spare Nets and Corner Flags - Assigned Affiliated Clubs shall maintain spare nets
and corner flags in the quantity and sizes below, to be on hand during the season as
# of Registered Players
Age Group/Item Below 500 Above 500
6’ x 18’ 1 1
7’ x 21’ 2 4
8’ x 24’ 1 1
Corner Flags 10 20
Beginning in the 2000-2001 season and every five years thereafter, once the previous
season‘s inventory has been received, EGYSL shall provide to each Affiliated Club the
balance of spare nets and corner flags to achieve the desired quantity. This does not
relinquish the Affiliated Clubs from maintenance of a sufficient quantity annually or
immediately replacing a spare when placed in to use during the season.
19. Portable Goals -. EGYSL may provide portable goals for specific fields. The
EGYSL Field Coordinator will issue a set of portable goals at the beginning of the
season to the assigned Affiliated Club. The assigned Affiliated Club shall forfeit the
portable goals at the end of the season or at anytime during the season for EGYSL level
20. Field Equipment Storage - Each assigned Affiliated Club shall be responsible for
providing secure storage and the delivery and pick-up of field equipment on game days.
21. Maintenance Requirements - Assigned Affiliated Clubs are responsible for the
maintenance of their assigned fields. Maintenance is defined as pre-season
assessment, development of recommended field improvements, procurement of
supplies and the provision of workers for field improvements, determination of portable
restroom needs, the marking of fields, the monitoring of field conditions from pre-season
to post-season, the repair of minor field conditions, coordination with site personnel for
situations beyond minor repairs, and report any unresolved field issues to the EGYSL
22. Pre-season Field Assessment. Each Affiliated Club shall complete a Field
Assessment Form for each assigned field and provide a copy to the EGYSL Field
Coordinator at the May meeting.
23. Field Improvement Projects. At the June meeting, each Affiliated Club shall submit
a field improvement plan for each field in need of repairs. Affiliated Clubs are responsible
for providing funding and procurement of all materials for projects and the labor
necessary to complete the project. Projects with an estimated expense of $1,000 or
greater may be funded by EGYSL when appropriate. Refer to the Finance Committee
Policy and Procedures for instructions on submission of projects to EGYSL. The
Affiliated Club shall coordinate all projects for minor improvements with the provider
focal point except for Elk Grove Unified School District and private property. Affiliated
Club Field Coordinators shall coordinate with school principals/administration on minor
improvements at school sites. All needed improvements on private fields as outlined in
the use agreement shall be coordinated between the Affiliated Club Field Coordinator
and the property owners. Affiliated Club Field Coordinators shall contact the EGYSL
Field Coordinator or President with any problems encountered during the coordination
process. The EGYSL Field Coordinator shall coordinate major improvements, defined as
projects that affect over 25 percent of a field, with the provider. The Affiliated Club shall
be responsible to procure all materials and the labor necessary to complete the project
unless it has been contracted by EGYSL.
24. Determine Portable Restroom Needs. At the July EGYSL meeting, each Affiliated
Club shall submit a Portable Restroom Request for each site needing one. The Affiliated
Club must obtain prior coordination and approval with schools and private property
owners. Coordination and approval with other providers shall be done by the focal point.
25. Marking Fields. Affiliated Clubs are responsible for the marking of all assigned
fields within their territory with required lines per the EGYSL standard markings. No
burning of fields or Round-Up, or other grass killing chemicals shall be used to mark
fields. All fields shall be marked with field paint, provided by EGYSL. Affiliated Clubs
shall procure the portable paint machines, and the EGYSL shall provide the paint to
each Affiliated Club.
26. Monitoring Field Conditions. Assigned Affiliated Club Field Coordinators shall be
the Club‘s focal point for teams to report all deteriorated and unsafe field conditions. The
Affiliated Club Field Coordinator shall assess the field and repair the field as necessary.
Major problems preventing the use of the field shall be reported immediately to the
EGYSL Field Coordinator and League President.
27. Scheduling Jamborees and Soccerfests. Each Affiliated Club shall provide the
EGYSL Field Coordinator with the dates and locations of all jamborees and soccerfests,
at the April meeting. Clubs should make every attempt to limit their events to fields that
have been assigned to them in order to not conflict with other Club‘s activities. All player
camps shall be coordinated by the League Director of Coaching.
Field and Equipment Committee Timeline
Month League Field Coordinator Club Field Coordinator
January – March
Update field inventory with new fields Inventory club equipment
Prepare field assignment Solicit information regarding jamborees and
Issue Field Assignments Gather information for field inventory updates
Field equipment inventory due at meeting
Jamboree & camps information due at meeting
Field improvement plans due at meeting
July Coordinate on Major Field Improvement
Plans Portable Restroom Requests due at meeting
Field improvements status report due at meeting
Recreational practice schedules due at meeting
Field improvements status report due at meeting
Post-season Field Assessments due at meeting
Adopted May 19, 2008
Purpose - EGYSL understands its duty to the community to establish sound financial
policies and controls. EGYSL will take all steps necessary to ensure that its income
and expenditures are properly accounted for and protected. It is the purpose of
these financial policies to provide consistent application of conduct and proper internal
controls to safeguard the assets of EGYSL while performing the duties as described in
the Bylaws and these Policies and Procedures. To this end, all funds raised and
dispersed in the name of EGYSL will be managed in such a way that the tax-exempt
status of EGYSL will not be endangered.
1. Oversight Committee – EGYSL Executive Committee shall be responsible for review
and recommendations of policy and procedure updates to the Financial policy. Any
issues jeopardizing the financial and/or non-profit status of EGYSL shall be reported
immediately to the EGYSL President.
2. Audit Subcommittee – EGYSL may convene an Audit Subcommittee or obtain an
independent auditor to review all Affiliated Club and EGYSL transactions and verify
proper documentation. The programs shall be assessed for overall fiscal soundness to
ensure monies are properly expended and that there is no evidence of mismanagement.
3. Non-Profit Status - The Elk Grove Youth Soccer League, Inc., is a California State
Corporation and a Federal 501(c.)3 designated non-profit organization. Affiliated Clubs
that consistently fail to comply with these policies and procedures may be placed in ―bad
standing‖ by the EGYSL Executive Board, and their existing rights with regard to their
accounts and monies shall be suspended by the EGYSL Executive Board.
4. Bank Accounts - All EGYSL and Affiliated Club bank accounts shall be established
as a member of Elk Grove Youth Soccer League, Inc., and are, therefore, assets of the
EGYSL corporation. At no time shall an Affiliated Club have an account outside of the
corporation unless granted by the EGYSL Board of Directors.
5. Designated Account for Soccer Fields - EGYSL shall account separately for
development of fields for EGYSL and for the refurbishment of fields that have an
estimated cost over $1,000.
6. Requests Related to Fields - Requests from any individual or Affiliated Club to
enhance, repair, or refurbish any field must be in writing and must contain all information
required on the EGYSL Fields Form. An EGYSL Field Project Proposal worksheet shall
be completed and submitted to the EGYSL Board of Directors for all projects. The
worksheet shall contain any cost estimates provided by any proposed vendor. Copies of
the worksheet and attachments shall be provided to all EGYSL Board Members no later
than 10 days prior to the meeting in which the presentation will occur. All field projects
must be approved by the EGYSL Board of Directors prior to initiation of work.
7. Budgets – The EGYSL and each Affiliated Club shall establish an annual budget.
The budget amounts shall be based on estimated expenses for the coming year and the
previous year(s) historical financial data. The Affiliated Clubs may retain a balance from
the prior year of $2,500. At the end of the calendar year, any amount exceeding $2,500
shall be transferred to the EGYSL general account. If any Affiliated Club amounts or a
portion of any amounts are restricted for a project in the upcoming year, an EGYSL
Designated Restricted Fund Project Request form shall be and provided by the Affiliated
Club to the EGYSL Treasurer. Restricted Fund Projects must be approved by the
EGYSL Board of Directors. Once approved by the EGYSL Board of Directors, EGYSL
shall retain the funds until the Affiliated Club requests the designed funds from EGYSL
Affiliated Club budgets are required to be submitted to the EGYSL Treasurer along with
their Annual Club Affiliation form. The EGYSL Treasurer shall not distribute of funds to
any Affiliated Club prior to submission of the Affiliated Club‘s budget.
If any Affiliated Club‘s actual income falls short or expenses exceed budgeted amount,
the EGYSL Treasurer shall inform the Affiliated Club‘s Board of Directors in writing. If
any estimated expenses are higher than that budgeted by EGYSL or the Affiliated Club,
approval of the expense shall require a vote of the Affiliated Club or the EGYSL Board of
Directors as applicable. Any Affiliated Club that experiences financial difficulties must
notify the EGYSL Treasurer and EGYSL President immediately.
8. Per Player Allocation – EGYSL shall provide each Affiliated Club with an annual
Allocation based on the number of players registered with the Affiliated Club in the
Division 4 Recreation Clubs first 500 players = $25 per player
Division 4 Recreation Clubs over 500 players = $19 per player
9. League Expenses - EGYSL shall cover expenses associated with one CYSA session
of league play (Fall, Winter, or Spring) for all players including Year Round and
Seasonal players, initial field equipment, and annual field and light use fees, referee
training and compensation, coach training and fingerprinting, and player tryouts.
10. Affiliated Club Deposits - All Affiliated Club income and receipts shall be
deposited in the EGYSL account. No individual Affiliated Club accounts shall be
established. Each Affiliated Club treasurer shall complete bank deposit forms, and
physically deposit the monies at the EGYSL designed bank. Affiliated Clubs shall notify
the EGYSL Treasurer when deposits are made and inform the EGYSL Treasurer of the
11. Club Requests for Payment - Any Affiliated Club requests made to EGYSL for
payment of any expenses are to be submitted using a completed EGYSL Check
Request Form or other approved financial form. Receipts, invoices, etc., must be
attached. If any receipts are lost or misplaced, the EGYSL Check Request form shall
include a statement of circumstances, outlining the expense. The Affiliated Club
Manager must sign the request form.
12. EGYSL Account Registers - Each account shall maintain an account register
either manual or electronic to record all transactions of the account. A copy shall be
included with the monthly reconciliation.
13. Record Keeping – EGYSL and each Affiliated Club shall establish a separate book
for each account to maintain proper record keeping. All books shall be forwarded to the
EGYSL Treasurer by January 15 of each year for auditing and subsequent storage. The
Affiliated Clubs shall make a copy of all necessary information, if desired. The book
may be in electronic form with appropriate hard copy attachments. At a minimum, the
book shall contain:
Quarterly Actuals and Budget Statement
Monthly Transactions (by Month)
Bank Statements (including cancelled checks if provided by the bank, may be
Deposits with documentation
Check requests with documentation
14. Reconciliation and Reports - Monthly reconciliation and reports are required by the
EGYSL Treasurer to monitor the financial condition of EGYSL and the Affiliated Clubs.
15. Quarterly Budget Report and Actuals - A quarterly budget report and actuals shall
be provided by the EGYSL Treasurer to the EGYSL Board and Affiliated Clubs for
16. Donations - Any Affiliated Club, registered team, or player that receives $250 in
cash, services, or materials from a company or individual shall submit the name of the
company or individual to the EGYSL Treasurer. EGYSL shall deposit the funds and
issue the proper letter to the donor for their records. The intended recipient shall provide
to the EGYSL Treasurer within 15 days a letter describing the designated purpose of the
donation. Upon receipt, the EGYSL Treasurer shall issue a check to the intended
recipient. If a letter is not received by the intended recipient within the allotted time or
the designation purpose is not within the guidelines for acceptance of the donation, the
amount shall be return to the donor.
17. Complimentary Registration, Scholarship Program, and Coach/Referee
Training - EGYSL is committed to provide players access to EGYSL soccer, free of
18. Complimentary Registration - Affiliated Clubs may grant one complimentary
registration to each recreational Affiliated Club board member, not to exceed 13
complimentary registrations per recreational Affiliated Club up to $130. A completed
Registration Waiver Request form must be forwarded to the EGYSL Treasurer in lieu of
payment. EGYSL shall deduct from the Club allocation the amount equal to the
complimentary registration granted to each recreational Affiliated Club board member.
Notwithstanding this Complimentary Registration policy, all Affiliated Club Board
members are encouraged to donate $130 to the League‘s Scholarship Fund to help a
child who cannot otherwise afford to play soccer.
19. Coach and Referee Training - EGYSL shall cover all expenses related to coach
and referee training, including reimbursement of training sponsored by other
organizations outside of EGYSL. The training received shall be deemed in the best
interest of the program, and EGYSL shall ensure that the individual is in good standing
with an Affiliated Club. The individual shall complete a Request for Reimbursement,
attach a certificate of satisfactory completion from the program, and obtain the Affiliated
Club manager‘s approval before submitting to the EGYSL Treasurer.
20. Independent Contractors - EGYSL may engage in agreements with independent
contractors for services as EGYSL registrar, treasurer, referee assignor. EGYSL may
also engage in agreements with independent contractors through the Affiliated Clubs for
services as coaching coordinators, coaches, and trainers. In line with the EGYSL
Bylaws, all contracts with businesses, entered into by EGYSL, must be signed by a
member of the Executive Committee, after approval by the Executive Committee.
Executive Committee approval may be obtained via telephone or email for this purpose.
The Executive Committee may delegate to a club manager or other league official the
authority to enter into contracts with individuals, but not businesses, for the purposes of
providing soccer skills training. The Board of Directors shall make policies that guide the
development of effective contracts that protect the business interest of the EGYSL.
21. Annual Filings – The EGYSL Treasurer shall assemble the necessary information
from the book keeping service, if utilized, in preparation for the annual state and federal
tax filings. EGYSL shall solicit and engage the services of a local accounting firm to
annually prepare the required forms and statements.
22. Forms Prescribed
Designated Restricted Funds Request
Registration Waiver Request
Participation Scholarship Request
Request for Reimbursement
Adopted May 19, 2008
Purpose – EGYSL desires to keep its registration fees affordable to families. As a
result, it may be necessary and desirable from time to time for the EGYSL and the
Affiliated Clubs to employ specific fundraising programs in order to accomplish stated
goals and programs.
1. Positive Image - Fundraising activities shall appropriately reflect a positive image for
EGYSL. No fundraising activities shall be associated with tobacco, alcohol, or illegal
2. Type of Fundraising - The EGYSL may sponsor fundraising activities such as the
selling of candy, entertainment books, and fireworks. Proceeds shall be dispersed to
EGYSL, its future projects, and to participating Affiliated Clubs. League proceeds may
be used to offset expenses of hosting coaching clinics, referee certification classes,
fields, field equipment, and scholarships.
3. Approval of Activities - Any fundraising activity sponsored by EGYSL shall be
approved by the EGYSL Board of Directors before implementation.
4. Affiliated Club Fundraising - Affiliated Clubs may sponsor fundraising activities that
involve the selling of club clothing with their logo and through the hosting of snack bars
at various Club events. Proceeds shall remain within the Affiliated Club with the purpose
of offsetting team expenses of equipment and tournament fees and player expenses of
uniforms, warm-ups, and other team required items.
5. Year Round, Seasonal, and Elk Grove Community Club – Year Round and
Seasonal through FC Elk Grove, and the Elk Grove Community Club teams may
sponsor car washes, rummage sales, entertainment book sales, snack-bars, and other
similar sponsorships. Proceeds shall remain with the team with the purpose of offsetting
team expenses of equipment and tournament fees and player expenses of uniforms,
warm-ups, and other team required items.
6. Additional Fundraising - Written Request - If the desired fundraising is listed
above then no further action is required. The EGYSL Board of Directors shall approve
all Affiliated Club fundraising not listed above. A written request must be submitted by
the Affiliated Club Board of Directors and presented to the EGYSL Board of Directors for
consideration. All teams shall submit to their Affiliated Club, and all Affiliated Clubs shall
submit to the EGYSL Treasurer all fundraising activities. The EGYSL Treasurer shall
monitor the appropriateness for compliance with the non-profit status reporting.
7. Fundraising - All profits generated through internal and external EGYSL activities
shall have a designated purpose. At no time shall any funds be disbursed to any
individual or any company for anything other than programs that support EGYSL.
8. Fundraising Activities - Internal EGYSL fundraising projects are those projects that
directly involve soccer such as tournaments, soccerfests, jamborees, and club
paraphernalia where the primary participants are within the soccer community. External
EGYSL fundraising projects include, but are not limited to, fireworks, entertainment book
sales, car washes, yard sales, and candy sales in which the primary participants are the
general public. All external fundraising activities shall be reported to the EGYSL
Treasurer in order to ensure proper reporting of funds generated.
Adopted October 19, 2009
Inclement Weather Policy
Purpose - The health and safety of soccer players and the condition of soccer fields is
a top priority for EGYSL. Poor weather conditions not only contribute to the damage of
soccer fields, but, more importantly, inclement weather conditions can present a hazard
to players and spectators. Coaches, referees, tournament and club officials have the
overall responsibility for the safety of players during practices and games. EGYSL
adopts the following policy regarding inclement weather conditions:
1. Lightning - Lightning can strike as far as 10 miles from the area where it is
raining or even where it is not raining. If you can hear thunder, you are within striking
distance. EGYSL will follow the recommendation of the National Severe Storms
Laboratory, which provides that athletic participation will cease when lightning is
detected within 6 miles. For purposes of this policy, a 30 second flash-to-bang count will
be utilized (see calculations below).
A. Practice and games will be delayed by a minimum of 30 minutes if the flash of
lightning and its thunderclap occur within 30 seconds or less of one another. Practice
and games shall not resume until 30 minutes after the last sound of thunder is heard or
lightning is seen.
B. Referees and coaches shall direct players and spectators to leave the field for
safe shelter, which includes their hard-top vehicles with the windows closed or some
other sturdy enclosed substantial structure. (Dugouts and picnic shelters are not
suitable, safe structures during a lightning storm.) While there is not a place absolutely
safe from the lightning threat, some places are safer than others. The best option is a
large building with electric and telephone wiring and plumbing to provide a safe pathway
for the current to the ground.
C. All individuals and teams have the right to leave a site or activity, without fear
of repercussion or penalty, in order to seek a safe structure or location if they feel that
they are in danger from impending lightning activity.
D. In the event a game must be suspended because of conditions that make it
impossible to continue play within a reasonable time on the same day, the EGYSL shall
determine the outcome of the game or if there will be a reschedule.
E. Once the game has begun, the referee may suspend the game without the
concurrence of both coaches, but EGYSL strongly encourages a conference between
the head referee and the coaches before a decision is reached. Referees shall wait in a
safe location close to the site and be prepared to continue the game unless the head
referee declares the game officially concluded. The determination of the outcome of any
shortened game or any replay will be made by the EGYSL.
F. Prior to continuation of the game, the teams shall be afforded sufficient time
to warm up as determined by the coaches. A maximum time of 10 minutes is
G. If a suspension is temporarily warranted by lightning, the remainder of the
game may be shortened by agreement of the coaches or ordered by the head referee.
H. If the game is suspended to another date, the referees are entitled to the full
game fee. If the game is resumed on another date, the referees are entitled to a full
Facts about Lightning – Calculating Flash-to Bang
It takes the sound of the bang of a thunderclap five seconds to travel one mile,
lightning flash is seen instantaneously. Therefore for every five seconds between the
flash of lightning and the bang of thunder, lightning is one mile away.
A thirty second Flash-to-Bang count means lightning is 6 miles away.
The average length of a lightning bolt is 3-6 miles long.
The average speed of a thunderstorm is 25 MPH.
Lightning can strike from a clear blue sky.
Avoid isolated trees or other tall objects, bodies of water, sheds, fences,
convertibles, tractors, bikes and motorcycles. Avoid leaning against vehicles.
Avoid using shower facilities within a safe structure and do not use showers or
plumbing facilities during a thunderstorm.
Trees are not good options for shelter during a thunderstorm, especially lone or
Do not lie flat on the ground. If caught outdoors with no shelter stay away from
the tallest objects, crouch down with only the balls of you feet touching the
ground. Try to minimize your body‘s surface area and minimize contact with the
Avoid using land line telephones except in emergency.
Once inside a building, stay away from corded telephones, electrical appliances,
lighting fixtures, radios or microphones and electric sockets and plumbing. Do
not watch lightning from open windows or doorways. Inner rooms are preferable.
Avoid large groups. Stay several yards away from other people. Don't share a
bleacher bench or huddle with other players.
First Aid for Lightning Strikes
Call 911. Get medical attention as quickly as possible.
If the victim has stopped breathing, begin rescue breathing. If the heart has
stopped beating, a trained person should give CPR. If the person has a pulse
and is breathing, address any other injuries.
Check for burns in two places. The injured person has received an electric shock
and may be burned, both where struck and where the electricity left their body.
Being struck by lightning can also cause nervous system damage, broken bones,
and loss of hearing or eyesight. People struck by lightning carry no electrical
charge and cannot shock other people.
2. Ozone and PM 2.5 – Spare the Air Advisories - Air pollution is a health risk to
everyone in the Sacramento region. EGYSL games and practices shall be cancelled
when the Air Quality Index (AQI) for ground-level ozone/PM 2.5 pollution, where practice
is being held, is 150-Unhealthy or above. Current conditions can be found at this
While practices and games must be cancelled if the local AQI is above 150, coaches
should avoid strenuous practices and take frequent water breaks during periods of air
quality that may be unhealthy for sensitive groups (levels of 101-150). Coaches shall
issue no penalty for children and families if they elect to stay home from practice or
games due to health reasons.
3. Inclement Weather – Park Closures – EGYSL will follow the procedures
established by the Cosumnes Service District (CSD) when it comes to park closures and
game cancellations. The CSD policy is as follows:
The Cosumnes Community Services District reserves the right to cancel or suspend
field use permits for games, practices and other permitted uses when field conditions
may result in damage to the fields or injury to players.
Permits may also be cancelled when the health and safety of participants are
threatened due to unsafe conditions brought on by, but not limited to, lighting, excessive
levels of smog, or pesticide applications.
During inclement weather, Cosumnes Community Services District representatives
will assess the playability of selected athletic fields to determine if use will occur.
Maintenance staff will check one (1) athletic field in each area of the District:
Area 1 - Rau Park
Area 2 - Laguna Community Park
Area 3 - Johnson Park
Assessments will be made no later than 12:00 p.m., Monday through Friday and 7:00
a.m., Saturday and Sunday. One reassessment of the fields will occur no later than 2:00
pm, Monday through Friday and 9:00 a.m., Saturday and Sunday.
When two of the three fields assessed are deemed unplayable, a District wide
closure will be put into effect.
Field use status will be posted on the District's Field Status Hotline (916-405-5682)
no later than 12:00 p.m., Monday through Friday and no later than 7:00 am, Saturday
and Sunday. Reassessment information will be posted to the Field Status Hotline no
later than 2:00 p.m., Monday thru Friday and 9:00 a.m., Saturday and Sunday. If field
assessments determine that a field closure is in effect, the reason for such closures shall
be stated on the Field Status Hotline.
It will be each permitted user's responsibility to check field availability through the
Field Status Hotline.
Field assessments will be performed when weather conditions, past or present, have
saturated fields insomuch that use of fields may cause long-term damage to fields. Staff
shall walk the fields looking for saturated areas or areas of pooling water. Staff shall
assess the fields in predetermined locations:
Soccer – Assessments will be taken at five different locations: one reading in front of
each goal, one reading along each sideline, and one reading along the centerline of the
field. If in any of these areas there is substantial standing or pooling water, enough to
cause significant damage to the field if played upon, the field is deemed unplayable.
It is the intention of the District to make every effort to leave the sports fields open for
use. Ultimately it will be the responsibility of the individual sports team coaches and/or
game officials to suspend play on a field when one the following conditions exist:
Turf is being dislodged when running.
Heavy rains make the field muddy.
Moisture from foot traffic starts to 'pump' mud up from under the turf.
For consistency purposes, if the CSD closes its parks, EGYSL may consider all
other parks and fields within its jurisdiction, including, but not limited to school fields, also
closed for play.
For fields in Rancho Murieta, the decision to cancel or postpone games due to inclement
weather will be made by the Rancho Murieta Soccer Club and posted on the club
website, www.rmsoccer.com. The Ranch Murieta Club shall also notify the League of
any closure. Rancho Murieta coaches scheduled for games on that day shall make
efforts to call and notify visiting coaches of field conditions and game status.
Adopted May 19, 2008
Parent Sideline Ethics Agreement Policy
Purpose - Parents play an important role in helping their own children and other
players learn good sportsmanship and self-discipline. They must set an example when it
comes to demonstrating the importance of working together, to sacrifice for the good of
the team, to enjoy winning, and to deal appropriately with defeat. The Elk Grove Youth
Soccer League encourages parents to enjoy youth soccer for what it is— children having
fun. Coaches, parents, and spectators should be role models of good behavior on the
In line with this purpose statement, the EGYSL will require that parents sign a ―Parent
Sideline Ethics Agreement‖ prior to their child participating with any EGYSL soccer team.
That agreement shall state the following:
1. I understand the fun of soccer is playing not winning
Parents should always encourage children in skill development and l00 percent performance.
Winning is not their motivation. They want to have fun. So lighten up, decrease the competitive
pressures, and encourage skills, teamwork, self-esteem, and good sportsmanship. Enjoy this
opportunity to be with your child.
2. I will strive to understand the game and the laws of the game
Soccer looks simple but it is complex to play, coach, and officiate. You‘ll enjoy the game more by
understanding soccer skills and tactics, the flow of play, and how the game is played. Soccer is
free-flowing with ever-changing situations and constant problem solving by the players. Soccer is
physical and demanding. With few timeouts, it is fun to watch. Understand the basic laws and
increase your enjoyment of the game.
3. I will support the team, not just my own child
Give encouragement to the entire team. Don‘t ever give your child instructions. Soccer is above
all a player-dominated game, and they have to make the decisions on the field. Always be
positive, win or lose. Don‘t get over involved. Applaud good play by either team.
4. I will demonstrate good sportsmanship
Always show your sportsmanship and enthusiasm. Young people learn by example. Encourage
your child to play by the rules. Cheer good play by both teams. Ask your child: ―Did you have fun
and try your best?‖ rather than ―Why didn‘t you win?‖ Win gracefully, not boastfully. Lose without
being negative. Make sure the end-of-the-game rituals (like the handshakes) reflect good
5. I will let the players play
Soccer is a players‘ game. Children participate for their enjoyment, not yours. Remember this is
their experience. Playing is more important than winning to children, while winning is more
important to parents and coaches. Emphasize player development and having fun over winning.
6. I will let the coaches coach
Your coach provides guidance, skill instruction, and supervised fun for your children in soccer.
Respect the coaches and their decisions. Their concern is the whole team, not just your player.
They need your support. Don‘t undermine, second-guess, or criticize a coach in public. Most
coaches will listen to parents in private.
7. I will let the referees judge the game
Soccer referees control the game the moment they enter the grounds. They respect fair play,
sportsmanship, skill, and the spirit of the game. The referees always believe they made the
proper call, that‘s why they made it. Trying to show superficial support because the call went
‗your‘ way is inappropriate. Yelling out ―good call ref‖ or ―thanks for the call‖ is simply annoying to
the officials, and to anyone within earshot. Support the referees.
8. I will come to the games in the spirit of fun
Meet other parents and coaches. Make sure your children come on time ready to play – with the
proper equipment and attitude. Help them develop the skills and tactics for the game. Go to a pro
or college game, or watch a game on TV. Kick the ball around with them. Soccer isn‘t easy to
play, so don‘t criticize your player for losing or making mistakes—applaud good effort.
9. I will be a supportive soccer parent
Volunteer to help. Soccer teaches discipline and responsibility, so be on time. If you can‘t be on
time, then be early. Support the coach in any way possible. Be more concerned with your player‘s
long-term development of skills and tactics than with short-term winning and losing. Focus on skill
accomplishments and effort.
10. I understand that they are only kids and this is only a game
Allow your child to be a child. Kids see soccer as fun, learning new skills, emulating heroes,
being on a team, gaining success by touching the ball, and just being involved. Soccer can teach
skills for life, it builds character, self-esteem, and awareness of others. If players do their best,
there‘s no such thing as a loss. You‘ll see great progress if fun and skill development are your
11. After the game, I will reinforce the positive aspects of soccer
The ride home is sometimes as important as the game itself. Make that time a good memory for
your son or daughter by discussing as many positives as you can about him/her, the coach, and
Dated: _________________________ __________________________
Player‘s Name (Print)
Father‘s/Guardian‘s Signature Print Name
Mother‘s/Guardian‘s Signature Print Name
Adopted May 19, 2008
Purpose - EGYSL believes in the importance of emphasizing the positive culture of
soccer. One way to reinforce this culture is through pictures and prints that remind
families of the important values that are shared through team sports.
1. Picture Packages - The EGYSL shall provide a picture package to each player with
a minimum of a team picture and individual picture. Coaches shall be provided a team
picture and a picture with their child. The cost will be inclusive in the registration fees
which cannot be declined by the team or the player in exchange for a reduction in the
2. Vendors - The EGYSL Vice President of Community and Team Events shall solicit
vendors for bids and submit recommendations of vendor(s) selection to the EGYSL
Board of Directors for approval. The recommendation shall be based on the most cost-
effective product while ensuring quality photographs and an efficient process.
3. Designated Picture Days - League picture days shall be planned for the second
Sunday in September for the Year Round and Seasonal programs and the third and
forth Saturday in August for the recreational program. Exceptions to these dates shall
require extenuating circumstances and be approved by the EGYSL Board of Directors.
4. Picture Coordinator - Each affiliate club shall be responsible for providing a
coordinator, location, and sufficient personnel to assist on picture day in order to
facilitate a smooth operation.
Adopted October 20, 2008
Protests, Appeals, and Disciplinary Action (PAD)
Purpose – EGYSL is committed to ensure that all coaches, players, officials, and
other members of the League conduct themselves in an ethical and sportsmanlike
manner. In furtherance of this Policy, the EGYSL shall convene a PAD Committee to
impose disciplinary action and sanctions against EGYSL players, coaches, officials,
spectators, and other members of EGYSL.
1. Sanctions - Coaches in each Affiliated Club may be administratively sanctioned for
violating EGYSL rules and policies as they apply to games. A sanction is defined as a
violation that results in a red card or other administrative penalty deemed appropriate by
the PAD Committee and/or EGYSL Board of Directors.
2. Members of PAD Committee - The PAD Committee shall be chaired by the EGYSL
First Vice President.
A minimum of 2 Affiliated Club Managers shall participate on the Committee when called
to meet. Membership on the committee may rotate among the Affiliated Club Managers.
No Affiliated Club Manager shall serve on the Committee during the time that a player,
coach, official, or other member of that Manager‘s Affiliated Club or any member of the
opposing team or Club in question is under disciplinary review.
The Committee shall meet each week during the season as required. The PAD
Chairman shall keep written records of PAD proceedings and correspondence.
All teams playing in the EGYSL League shall come under jurisdiction of the EGYSL PAD
3. Committee Procedures - PAD proceedings shall be conducted in conformance with
the CYSA Protest and Appeals Manual, where appropriate, and with all rules and
directives of CYSA District VI. All issues will be submitted to the PAD Committee in
writing and considered at the hearing. Attendance at PAD meetings is by invitation only.
The PAD Committee shall meet weekly, if necessary, with the location, time, and day to
be set by the PAD Chairperson. The PAD Chairman shall notify Affiliate Club Managers
of all actions being heard that involve players, coaches, officials, or members of that
Manager‘s Club. A Club Manager may only attend the PAD Committee meeting by
invitation of the PAD Committee.
Referees directly involved in the incident may be called by the PAD Committee to clarify
any questions that may arise.
A sent-off player or dismissed coach or spectator shall be allowed by the PAD
Committee to appear before the PAD to present any facts or make any comments
concerning the incident in question.
Written notice of PAD decisions, which outline the penalty determined and the appeal
process and timelines to be followed, shall be sent to the head coach of the affected
team within 24 hours of the PAD Committee meeting. The Chairman shall also provide
the Affiliated Club Manager with a copy of the written decision.
4. Referee Procedures
In the event of a send-off of a player or coach, the referee must obtain the pass of the
ejected player/coach and complete the game card and a Send-Off Report. It is the
responsibility of the referee to mail these items or deliver them to the EGYSL Referee
Coordinator within 24 hours of the incident. Referees shall contact the Referee
Coordinator to inform him/her that a Send-Off report, player pass, and game card are
Within 24 hours of receipt, the Referee Coordinator shall notify the 1st Vice President of
the incoming referee reports. Working with the applicable Club President, the 1st Vice
President shall notify the players and the spectators as well as any coach who has been
dismissed of the date and time of the PAD Committee meeting.
A written report may be submitted by the coaches or players involved, detailing the
events leading up to the incident. The reports shall be submitted to the PAD
Chairperson. The PAD Committee will base all decisions on the report filed by the
referee and any other reports filed on behalf of the concerned parties.
Upon receipt of the completed Send-Off Report, the PAD Chairperson will convene a
PAD meeting to determine the appropriate penalty, if any, related to the send off(s).
The CYSA Constitution will be used as a guideline to determine the penalty. Any
deviation from CYSA Constitution will be determined by the PAD Committee as deemed
It will be the responsibility of the PAD Chairman to notify the coach and the applicable
Club Manager of the penalty and to subsequently return the player(s) card(s) upon
completion of the penalty to the Club Manager.
Game suspensions shall be served in EGYSL League games and CYSA approved
tournaments. In both situations, an EGYSL Non-Participation Form must be completed
and signatures obtained from the appropriate referees by a representative of the person
serving the suspension. The Non-Participation Form shall be sent to the PAD
Chairperson within a week of the completion of the penalty.
Any player or coach receiving two (2) red cards during the EGYSL season shall be
placed on probation by the EGYSL League.
During a game, a player receiving a caution may be substituted at the discretion of the
coach and remain out of the match until the next substitution opportunity.
In all situations involving send-offs, it is the coach's responsibility to assure that the
player's pass is obtained by the referee before the referee leaves the premises.
5. Referee Rulings – Not Grounds for Hearing – During a game, a referee‘s
judgment call stands and shall not be the subject for an appeal or the basis for a
Adopted May 19, 2008
Recognition and Awards Policy
Purpose – EGYSL believes that an environment rich in motivation and recognition
will achieve positive results for the organization, and more importantly for the children it
serves. For volunteers who generously give of their time, energy, and creativity,
recognition is critically important to ensure their continued commitment to the
organization. For players, public recognition builds self-esteem, motivation, and pride in
themselves, their abilities, and their community.
1. Special Recognition – Each year, the EGYSL Executive Committee may convene a
committee to consider appropriate recognition and awards. The committee shall be
chaired by the EGYSL 1st Vice President and be comprised of a representative from
each Affiliated Club. Additional EGYSL and/or club officers may be called upon to assist
this committee. The committee shall present its recommendations to the EGYSL Board
of Directors for approval. The EGYSL shall designate an annual public forum at which
awards shall be presented to recipients. The committee shall consider the following
categories for recognition:
A. Coach/Referee of the Year Awards - Individuals may be recommended by
Affiliated Clubs to the EGYSL Board of Directors for submission to the District VI and
CYSA award programs.
B. Distinguished Service Award - An individual may be recommended to the
EGYSL Board of Directors for special recognition of their dedicated service to EGYSL at
any time. Candidates shall be, or must have been, directly involved in the management
and administration of soccer programs for at least five years, of which two must be within
the last five years. They may have contributed in any capacity at team, club, or league
C. Community Contribution Award - Many community organizations,
businesses, and their employees support EGYSL soccer programs in a variety of ways.
Organizations, business, or one of their employees who have gone above and beyond
the basic support may be recommended for recognition to the EGYSL Board of
D. Teams Advancing in State Competitions - Each year EGYSL is fortunate to
have teams that have performed well and advanced through CYSA State Tournaments.
These teams have distinguished themselves not only as winners but have also
increased the recognition and reputation of EGYSL. Teams advancing to quarter-finals
may be recognized and honored by EGYSL. Teams that advance to the finals or that
become champions for their age group shall be recognized and honored by EGYSL.
E. Players Selected for State or Higher Teams - Exceptional EYGSL players
selected for the Olympic Development Program for state, regional, or national teams
shall be recognized and honored by EGYSL. EGYSL may award $500, $750, and
$1000 as appropriate for the time and financial commitment the players and their
families have sacrificed for the player to achieve this level of play.
F. Other Awards & Recognition – As deemed appropriate, the EGYSL Board of
Directors may award other community members, departing League Board members, and
Affiliate Club managers for their service to EGYSL.
2. Annual Team and Player Recognition - The EGYSL shall provide participation
trophies or medals for the U6 through U10 age groups and shall provide medals for the
U11 through U19 age groups.
Adopted May 19, 2008
Purpose: EGYSL is committed to providing quality referees for all soccer matches.
Therefore, EGYSL will maintain ongoing training for its referees to ensure that refereeing
standards continue to improve and the laws of the game are applied consistently.
1. Laws of the Game & Licensing– All referees must know and understand the ―Laws
of the Game.‖ They must be licensed for the current year and be in good standing with
2. Risk Management and Disclosure Form (CYSA Form 1628) – All EGYSL referees
shall complete a CYSA Form 1628 prior to their first game. The League Referee
Coordinator shall collect the completed forms from the referees and provide the forms to
the EGYSL Registrar.
3. Fingerprinting – All adult referees must be fingerprinted.
4. Recreational Referees – EGYSL will assign referees for U9 through U14 games. All
referees assigned to these games shall maintain a Grade 9, Grade 8, or higher license
as appropriate for the game.
5. Year Round, Seasonal, and CPL Referees – All referees assigned to Year Round,
Seasonal, and the Community Playing League games must maintain a Grade 8, Grade
7, or higher license. Each referee must attend a refresher/in service course each year.
While not mandatory, EGYSL prefers that referees have a minimum of one year referee
experience at the recreational level.
6. Referee Apparel – All Referees for Year Round and Seasonal games must maintain
five of the EGYSL assigned referee shirts and both styles of the referee socks.
7. Maximum Games – Referees shall not be assigned to more than 3 games per day.
Adopted May 19, 2008
Purpose - The purpose of the policy is to ensure continuity and unity within the
registration process. Registration of players will be consistent with District 6 and CYSA
constitutions, bylaws, and policies and procedures. At the same time, EGYSL will regard
collection and retention of personal information very seriously and will strictly observe all
player and family privacy with respect to all information collected.
1. Player Registration Windows - The recognized sessions for the five league
Year Round & Seasonal Tryouts = Beginning Date as set by District
Fill-ins = Any time after tryouts
CPL Regular = April 1 to May 31
Late registration June 1 and beyond
Recreational: Regular = April 1 to May 31
Late/Space Available = June 1 to September 1
TOPS Soccer Open Registration year round per club procedures
2. Year Round and Seasonal Program Player Registration - Year Round and
Seasonal players shall be registered via FC Elk Grove process. EGYSL shall establish
a due date for teams to be submitted to allow time to comply with District requirements.
3. Recreational Program Player Registration - New and returning U6 through U14
recreational players shall submit their registrations via the current EGYSL process. U-15
and older recreational players will be registered by the Elk Grove Community Club via
their current process.
4. Home Club Definition - The home club of a player is based upon the address listed
on the registration form. All U6-U14 recreational players shall be registered in their
home club. Exceptions shall be made through the special request process established
5. Registration Form - Every player playing in EGYSL shall have a completed Player
Registration Form (Form 1601). The parent signature block must be completed for the
registration to be processed.
6. Parent/Caretaker Agreement Form - Each player registration shall have a
Parent/Caretaker form completed. Registrations are not considered complete without a
7. Special Requests - Only requests completed on the EGYSL approved Special
Request Form and initialed and signed by parents and submitted at time of registration
will be considered.
Special request forms are required for requesting the following:
Playing outside of home club
Playing up one age group
Playing for a specific coach
Playing on a team with another specific player
These requests will be approved or denied by the home club Manager based on the
needs of the home club. Special requests that are granted shall be for the current soccer
Once a special request is granted, the player shall be registered to the appropriate team
for the current season. A request to change the team assignment shall be processed as
a transfer, and a transfer fee shall be collected.
8. 5 Year Old Registrations - A registrant who is the age of 5 on or before August 1 or
in kindergarten during the playing season shall be allowed to play in the U6 age group.
9 Play Up Requests - Upon request of a player, and approval of the applicable local
club manager, players may play up one age group category. A two year play up request
must receive the majority approval of the EGYSL Board of Directors. All play up forms
and liability releases shall be signed by the player‘s parent or guardian and submitted
and maintained by each Affiliated Club. Players who are five years old and in
kindergarten shall not be allowed to play up into the U7 age group.
10. Requests to Play Down - Play down requests for medical reasons will be handled
via consultation with the Affiliated Club managers using the current format. There are no
other play downs allowed.
11. Late Registration - Late registration will begin June 1 and will end September 1.
Registration fees will increase June 1. Late registrations will be accepted and players
placed on teams if space is available. The player registered may be placed on a team
that is not in his/her home club. Since late registered players are placed on any
available team, an Affiliated Club may not be able to accommodate special requests.
12. Coaching Registration - Coaches and assistant coaches must complete CYSA
Form 1628, Team Management/Adult Disclosure form for each team coached and must
pass the California Department of Justice fingerprint process, with subsequent arrest
notification. Registration for all coaches is closed September 1. No coach or assistant
coach will be added after this date. A coach‘s pass will not be printed or distributed to a
coach without a completed registration. There must be a pass-carrying coach or
assistant coach present with the players during playing events. It is the coach‘s
responsibility to complete the registration process and ensure they are in possession of
their pass PRIOR to game day. Head coaches shall seek an assistant coach(es) (no
more than two assistants registered to any recreational team) for the team. Assistant
coaches must complete the same registration process as coaches. A properly
registered assistant coach shall provide supervision to the players in the event of the
coach‘s absence during playing events.
13. Rosters - Rosters will be frozen on August 10 each year. No transfers from team to
team will be allowed without a written request (Form 1606) to and permission from the
EGYSL First Vice President and payment of the appropriate fee.
14. Transfer Policy - Year Round, Seasonal, and CPL - Transfers are to be entered on
the transfer form (1606 dated 2007 or later) and processed per the District procedures.
Recreational U14 and below - A player may move from one team to another team by
completing a transfer form (1606 dated 2007 or later). The request shall be forwarded to
the EGYSL First Vice-President for approval or denial. A fee of $30.00 shall accompany
the request. Transfers shall only be allowed between August 11 and September 1. If
the request is denied, the fee will be refunded.
15. Registration Fees - Registration fees, multiple player fees, and late fees shall be
established by the EGYSL Board of Directors each year. Fees shall be posted on the
16. On-line Registration Fees - An EGYSL affiliated club that offers online registration
shall charge registrants no more for the convenience fee than the actual fee charged to
EGYSL by the provider League One, or any other EGYSL on-line provider, and the
major credit card companies. Clubs, however, may round the amount up to the nearest
1/10th. The initial fee established in 2010 is $7.00 each.
17. Refund Policy - EGYSL registration fees are refundable on the following schedule:
Prior to June 1: Full refund
June 1 to September 1: 50% refund
September 1 and beyond: No refund
18. Insurance Claims - When a player, coach, or official is injured while practicing, or
playing, etc., a Youth Soccer Case Report shall be completed within 48 hours and
forwarded to the EGYSL League Registrar. The Youth Soccer Case Report can be
found in the back of the team manual that is issued to coaches every year. Alternatively
the form may be downloaded at the www.cysanorth.org website. The EGYSL registrar
shall process the form and forward it to State. In the team manual, there is also general
information on the accident insurance program and how to file a claim once the primary
insurance carrier has paid their share of the claim.
Adopted March 2011
Purpose: EGYSL is committed to provide players access to EGYSL soccer, free of
1. Scholarship Program - Each year, EGYSL shall identify and allocate a specific
amount of funds for a Scholarship Program to assist players with their soccer
development and participation. Any registered player of EGYSL is eligible for a
scholarship to assist in covering registration, an in-house team trainer, and tournament
expenses. Scholarship amounts shall not be utilized or contributed to items that are
considered personal in nature such as uniform, warm-ups, bag/backpacks, and the like.
2. Participation Scholarship – EGYSL shall allocate funds to help players whose
families lack the financial resources to pay registration fees. Affiliated Clubs shall ensure
a Registration Waiver Request Form is completed for all players who make a request for
a registration waiver. The Affiliated Club shall validate the financial need of the player‘s
family, ensure that the continued soccer development is in the best interest of the player,
and validate that without the financial assistance, the player would be unable to continue
participating at the appropriate level. The Year Round and Seasonal programs may
budget one $250 scholarship equal to each registered team. The coach/manager shall
complete and submit the Participation Scholarship Request Form to the respective
Affiliated Club manager for approval. The request shall then be forwarded to the EGYSL
Treasurer for disbursement to the team
3. Requests for Scholarships - A recreational registrant who requests a special
scholarship accommodation by EGYSL, shall be asked by EGYSL to pay a minimum
registration fee of $50. If the recreational registrant is unable to pay the entire amount at
one time, he/she may pay the amount in installments. Upon approval of the Affiliated
Club Board of Directors, any registrant unable to pay a minimum fee of $50 by July 15,
shall receive a full scholarship in the amount equal to the EGYSL registration fee. The
Affiliated Club shall may ask the parent or guardian of the registrant to volunteer their
time at EGYSL or club events. A parent or guardian who receives a scholarship but who
does not volunteer his or her time may be denied for a scholarship in the following year.
Adopted September 21, 2009
Team Names & Recreational Uniforms
Purpose: EGYSL understands the value that team names and uniforms
provide for community identification and player camaraderie. At the same time,
EGYSL wants to ensure that team names are appropriate and chosen in the
positive spirit of soccer. With that stated purpose, EGYSL adopts this policy for
team names and uniforms
1. No team shall adopt and utilize a team name that can be construed as
offensive or obscene by the local community. No team shall adopt a name that
interferes with the property rights of any corporation or affiliate of EGYSL. The
EGYSL Executive board shall be responsible for enforcing this policy.
2. All recreational uniforms shall be purchased through an EGYSL selected
vendor. All recreational teams shall purchase no more than one uniform for all
players. No motivational patches or other identifying sponsors shall be included
on the uniforms. Recreational clubs shall purchase uniforms that match the
club‘s assigned colors. All players shall wear matching socks.
Adopted October 20, 2008
Zero Tolerance Policy
Player and Sideline Conduct
Purpose - EGYSL Referees are a valuable part of the League‘s soccer program.
The EGYSL soccer program cannot operate effectively without them. Each coach,
player, and spectator shall at all times support the Referee and assistant Referees.
Negative or critical comments directed to any member of the Referee crew will not be
tolerated by EGYSL. EGYSL will move to sanction coaches, players, and spectators for
their violation of this Policy.
1. Support of Referees - No one is to address a Referee in a negative manner
immediately before, during, or after the game. It is the responsibility of ALL coaches to
maintain the highest standards of conduct for themselves, their players, and supporters
in all matches. Abusive and obscene language, violent play, violent conduct, fighting,
and other behavior detrimental to the game will not be tolerated. A coach‘s responsibility
for Referee support and spectator control includes the times prior to, during, and after
the game at the field and surrounding areas.
2. Coaches’ Communications with the Referee and Assistant Referees – Coaches,
players, and sideline spectators may NOT address any member of the Referee crew
during play except for:
Responding to a Referee-initiated communication.
Making a request for substitutions.
Pointing out emergencies or safety issues, such as an injured player on the field.
To request clarification of any call, provided the request is courteous and non-
A Referee may stop the game and remind coaches of EGYSL‘s Zero Tolerance Policy.
A Referee may show a yellow card as a caution to any coach for his/her failure to abide
by this Zero-Tolerance Policy.
Any coach who continues to violate this Policy after being first shown a yellow card by a
Referee, may thereafter be shown a red card by the Referee. The Referee shall
simultaneously instruct the coach to leave the field.
A Referee may show a red card to a coach for any egregious action, including, but not
limited to, abusive language or any implied or actual threat of physical abuse. A prior
yellow card is not required. The Referee shall simultaneously instruct the coach to leave
Thereafter, the ejected person must depart to a distance where he or she can no longer
see or hear anything to do with the match. If the ejected person fails to leave the
field, the Referee may abandon the game.
Nothing in this Policy shall be construed to limit the Referee‘s discretion as granted by
EGYSL, the California Youth Soccer Association (CYSA), or FIFA Rules of the Game.
3. Spectator Communications with the Referee and Assistant Referees - Negative
or critical comments by spectators directed to any member of the Referee crew will not
A Referee may stop the game and request the assistance of all coaches to remind the
spectators of EGYSL‘s Zero Tolerance Policy.
A Referee may thereafter stop the game and show a yellow card to the coach as a
warning that the Policy continues to be violated.
Thereafter, the Referee may instruct a coach to direct the spectators to leave the field, or
the Referee may show a red card to the coach, and direct the coach to leave the field
along with the offending spectators. If the ejected person and spectators fail to leave the
field, the Referee may abandon the game.
A Referee may show a red card directly to a spectator for any egregious action,
including, but not limited to, abusive language or any implied or actual threat of physical
abuse. A prior yellow card is not required. The referee shall simultaneously instruct the
spectator to leave the field.
Thereafter, the ejected person must depart to a distance where he or she can no longer
see or hear anything to do with the match. If the ejected person fails to leave the
field, the Referee may abandon the game.
4. Team Captain – This policy is not intended to restrict respectful communication
between a team captain and a Referee. A Referee may direct his/her comments to a
coach through a team captain.
5. Referee Notification and Send-Off Report - Should a referee eject any player,
coach, or sideline spectator, and/or abandon a game, he/she shall notify the EGYSL
Referee Coordinator by telephone.
Nothwithstanding the authority granted by EGYSL to a referee to issue a yellow or red
card to a spectator or coach, a referee is not required to show a card prior to instructing
the spectator or coach to leave the field of play.
If a game is abandoned prior to completion, the referee shall make no determination as
to the outcome of the match.
A written Referee Send-Off Report, outlining the pertinent facts of the send off and/or the
abandonment of game shall be sent by the Referee to the Referee Coordinator within 24
hours. Within 24 hours thereafter, the Referee Coordinator shall provide the Send-Off
Report to the Chairman of EGYSL‘s Protests, Appeals, and Disciplinary (PAD)
Committee for further action.
Adopted March 2011
Zero Tolerance Policy Against Abuse
Purpose: EGYSL is committed to providing a safe environment for its members and
participants and to preventing abusive conduct in any form. Every member of this
organization is responsible for protecting our participants and ensuring their safety and
well being while involved in sponsored activities.
EGYSL promotes good sportsmanship throughout the organization and encourages
qualities of mutual respect, courtesy, and tolerance in all participants, coaches, officials,
and volunteers. We advocate building strong self-images among the youth participants.
Children with strong self-images may be less likely targets for abuse. Similarly, they
may be less likely to abuse or bully others around them.
To this end, EGYSL establishes the following guidelines of behavior and procedures for
our staff, volunteers, and participants. All members of this organization, as well as
parents, spectators, and other invitees are expected to observe and adhere to these
1. Abuse of any kind is not permitted within our organization. This means we do not
tolerate physical, sexual, emotional, or verbal abuse or misconduct from our players,
coaches, officials, volunteers, parents, or spectators.
2. Physical and sexual abuse, including, but not limited to, striking, hitting, kicking,
indecent or wanton gesturing, lewd remarks, indecent exposure, unwanted physical
contact, any form of sexual contact or inappropriate touching, are strictly prohibited
3. Emotional abuse or verbal abuse is prohibited. These include, but are not limited to,
such forms of abuse such as yelling, insulting, threatening, mocking, demeaning
behavior, or making abusive statements in regard to a person‘s race, gender, religion,
nationality, ethnicity, sex, or age.
4. EGYSL is committed to providing a safe environment for our players, participants,
and staff. We do so by appointing all coaches, officials, and volunteers – and anyone
affiliated with our organization – as protection advocates. Every member of this
organization is responsible for reporting any cases of questionable conduct or alleged
mistreatment toward our members by any coach, official, volunteer, player, parent,
sibling, or spectator.
5. We recommend that every activity sponsored by EGYSL put a ―buddy system‖ in
place. Each youth participant should be assigned a buddy during sponsored activities.
No child should go anywhere – to the bathrooms, locker rooms, or other location –
without his or her buddy.
6. To further protect our youth participants, as well as coaches, officials, and volunteers,
we strongly advise that no adult person allow him or herself to be alone with an
unrelated child or with any group of children during sponsored activities. In particular,
we recommend that coaches and other adult members of this organization:
Do not drive alone with an unrelated child participant in the car;
Do not take an unrelated child alone to the locker room, bathrooms, or any other
Only provide training or individual coaching with the assistance of another adult
or the child‘s buddy;
If you must have a private conversation with a youth participant, do it within view
of others, in the gym or on the field, instead of in a private office;
Coaches and other adult members of this organization should not socialize
individually with nonrelated children outside of sponsored events.
7. We encourage parents to become as active as possible in sponsored activities,
games, practices, and other events. The more parents are involved, the less likely it is
for abusive situations to develop.
8. When traveling overnight with youth players, children should be paired up with other
children of the same gender and similar age. No coach, parent, or other adult should be
alone in a hotel room with an unrelated child. Children should be supervised by adults
while in hotels at all times.
9. EGYSL will respond quickly to any and all allegations of abuse within this
organization. This information will be communicated to the authorities for investigation
and will be reviewed by the organization‘s Board of Directors. The alleged offender will
be notified of such allegations promptly.
10. Any person accused of sexual or physical abuse may be asked to resign voluntarily
or may be suspended by the Board of Directors until the matter is resolved. Regardless
of criminal or civil guilt in the alleged abuse, the continued presence of the person could
be detrimental to the reputation of the organization and could be harmful to the
participants. A person who is accused but later cleared of charges, may apply to be
reinstated within the organization. Reinstatement is not a right, and no guarantee is
made by EGYSL that he or she will be reinstated to his or her former position.