[Name of Implementing Agency]
[Project Management Team Address]
To: [Name and Address of Bidder]
(Contract Identification No)
REQUEST FOR QUOTATIONS FOR [SUBJECT OF PROCUREMENT]
The Implementing Agency indicated above invites your quotation for the Works described above. For
the purposes of any resulting Contract the Implementing Agency or their named representative shall
be the Employer.
The Government of Iraq has received a credit from the Iraq Trust Fund administered by the World
Bank, in various currencies and intends to apply the proceeds of this credit to eligible payments under
the contract for which this Request for Quotations is issued. This procurement process will be
conducted in accordance with the shopping procurement method contained in the World Bank
Guidelines May 2004 and the procedures described herein.
The Works required are described in detail in the Statement of Requirements.
Preparation of Quotations: You are requested to quote for the Works by completing, signing and
1. the Quotation Submission Sheet;
2. the Activity Schedule;
3. the documents evidencing your eligibility, as listed below;
The standard forms in this RFQ may be retyped for completion but the Bidder is responsible for their
Validity of Quotations: The quotation validity required is __________ days.
Sealing and marking of Quotations: Quotations should be sealed in a single envelope, clearly
marked with the Reference above, the name of the Bidder and Implementing Agency.
Submission of Quotations: Quotations should be submitted to the address below, no later than the
date and time of the deadline below.
Date of deadline: ________________ (day, month and year). Time of deadline: _______ (local time).
Submission address: _______________________________________________________
Any resulting contract shall be subject to the General Conditions of Contract for Works attached.
Any queries should be addressed to the Project Management Team at the address given above. Please
prepare and submit your quotation or inform the undersigned if you will not be submitting a quotation
[Signature] Name and Position of Authorised Official]
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Quotation Submission Sheet
[Complete this form with all the requested details and submit it as the first page of your quotation, with the
documents requested above attached. Ensure that your quotation is authorised in the signature block below. A
signature and authorisation on this form will confirm that the terms and conditions of this RFQ prevail over
any attachments. If your quotation is not authorised, it may be rejected.]
Quotation Addressed to (Implementing
Date of Quotation:
Procurement Reference Number:
Subject of Procurement:
We offer to provide the Works detailed in the Statement of Requirements, in accordance with the terms and
conditions stated in your Request for Quotations referenced above.
We confirm that we are eligible to participate in public procurement and meet the eligibility criteria specified
in this Request for Quotations.
The validity period of our quotation is: _______________ days/weeks/months from the time and date of the
We confirm that the prices quoted in the Activity Schedule are fixed and firm for the duration of the validity
period and will not be subject to revision or variation.
The works will commence within __________ days/weeks/months from date of Contract.
The works will be completed within _________ days/weeks/months from date of Contract.
Quotation Authorised By:
Signature: __________________________ Name: ____________________________
Position: __________________________ Date: ____________________________
Authorised for and on behalf of:
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Part 2: Statement of Requirements
STATEMENT OF REQUIREMENTS
Scope of Works
Procurement Reference Number: ______________________________
Brief Description of Works
Location (Site) of Works
completion periods required
[Complete the unit and total prices for each item listed below. Authorise the prices quoted in the signature
Items of the Works for which no rate or price has been entered in will not be paid for by the Employer and shall
be deemed covered by other rates and prices in the Contract.
Currency of Quotation: ____________________
Item Description of Works Unit rate Total Price
No (where appropriate)
Other additional costs
VAT @ %
(Enter 0% VAT rate if VAT exempt).
Quotation authorised by:
Signature: ___________________________ Name: ____________________________
Position: ___________________________ Date: ____________________________
Authorised for and on behalf of:
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Part 2: Statement of Requirements
Specifications and Drawings
The Works are to be performed in accordance with the following attached Technical Specifications and
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Part 3: Contract
The Employer: The Employer is:
The Project The Project Manager is
The Employer The Employer’s representative is:
Eligibility You are required to meet the following criteria to be eligible to participate in public
a). have the legal capacity to enter into a contract;
b). not be insolvent, in receivership, bankrupt or being wound up or subject to
legal proceedings for any of these circumstances;
c). not have had your business activities suspended or debarred from public
procurement by the Office of Government Public Contracts Policy;
d). be eligible, as defined below;
Documents You are requested to submit copies of the following documents as evidence of your
Evidencing eligibility and sign the declaration in the Quotation Submission Sheet:
Eligibility: 1. valid trading licence or equivalent;
2. valid certificate of registration or equivalent;
Eligible All countries are eligible, unless:
Countries: - as a matter of law or official regulation, the Government of Iraq prohibits
commercial relations with that country or by an act of compliance with a
decision of the United Nations Security Council taken under Chapter VII of
the Charter of the United Nations, the Government of Iraq prohibits any
import of Goods from or any payments to, a particular country, person or
- A firm which has been engaged to provide consulting services for the
preparation or implementation of a project, and any of its affiliates, shall be
disqualified from subsequently providing goods, works, or services resulting
from or directly related to the firm’s consulting services for such preparation
- A firm declared ineligible by the World Bank
Currency: Quotations must be priced in Iraq Dinars.
Insurance: The minimum insurance covers shall be:
(a) The minimum cover for insurance of the Works, Equipment, Plant and
(b) The maximum deductible for insurance of the Works, Equipment, Plant and
(c) The minimum cover for insurance of property is:
(d) The maximum deductible for insurance of property is:
(e) The minimum cover for personal injury or death insurance is:
Required The Required Completion Date shall be: _________[State period in
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Part 3: Contract
Completion days/weeks/months] from the date of Contract is executed by both parties.
Site for the The Site(s) are/is:
Duties and Goods imported into Iraq under this project are/are not exempt from import duties
Taxes: and taxes.
Start Date: The Start Date shall be:
Type of This Contract is a Lump Sum Contract.
Quotation Quotations shall cover all costs of labour, materials, equipment, overheads, profits
Prices: and all associated costs for performing the works and shall include all taxes and
duties. The whole cost of performing the works shall be included in the items stated
and the cost of any incidental works shall be deemed to be included in the prices
quoted. The Quotation price shall not be subject to variation or adjustment.
Right to Reject: The Implementing Agency reserves the right to accept or reject any quotation or to
cancel the bidding process and reject all quotations.
Possession of the The Site Possession Date shall be:
Defects Liability The Defects Liability Period shall be: [State period in months]
Advance The amount/percentage of the advance payment to which the Contractor is entitled
Payment shall be:
Payment A retention of ……. shall be withheld from all payments made in respect of the
retention: contract and such monies shall be paid to the Contractor as specified in the General
Conditions of Contract clause 19.
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Part 3: Contract
General Conditions of Contract
Any resulting contract shall be placed by means of a Letter of Acceptance or a Contract against the
General Conditions of Contract (GCC) for the Procurement of Works below, except where modified
by the provisions of this Request for Quotation. Reference to Contract Data in these General
Conditions of Contract shall mean this Request for Quotations.
1. Language 1.1 The law governing the Contract shall be the laws of the Republic of
and Law Iraq and the language of the Contract shall be Arabic unless
otherwise stated in the Contract.
2. Communicati 2.1 All communications between parties shall be in writing.
3. Sub- 3.1 The Contractor may subcontract with the approval of the Project
4. Personnel 4.1 If the Project Manager asks the Contractor to remove a person who is
a member of the Contractor’s staff or work force, stating the reasons,
the Contractor shall ensure that the person leaves the Site within 72
hours and has no further connection with the work in the Contract.
5. Contractor’s 5.1 From the Starting Date until the Defects Correction Certificate has
Risks been issued, the risks of personal injury, death, and loss of or
damage to property (including, without limitation, the Works, Plant,
Materials, and Equipment) which are not Employer’s risks are
6. Insurance 6.1 The Contractor shall provide, in the joint names of the Employer and
the Contractor, insurance cover from the Start Date to the end of the
Defects Liability Period, in the amounts stated in the Contract Data
for the following events which are due to the Contractor’s risks:
a). loss of or damage to the Works, Equipment, Plant and Materials;
b). loss of or damage to property (except the Works, Plant, Materials,
and Equipment) in connection with the Contract; and
c). personal injury or death. Third party liability.
6.2 Policies and certificates for insurance shall be delivered by the
Contractor to the Project Manager for approval within 15 days of
receipt by the Contractor of the Employer’s Letter of Acceptance.
7. Contractor to 7.1 The Contractor shall construct and install the Works and rectify all
Construct the defects in accordance with the Specifications and Drawings.
8. Completion 8.1 The Contractor shall commence execution of the Works on the Start
Date Date and shall carry out the Works in accordance with the Program
by the Required Completion Date.
9. Safety 9.1 The Contractor shall be responsible for the safety of all activities on
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10. Program 10.1 The Contractor shall submit to the Project Manager for approval a
Program showing the general methods, arrangements, order, and
timing for all the activities in the Works. The Contractor shall
update the Program at intervals agreed with the Project Manager.
11. Completion 11.1 The Project Manager shall authorise any extension of time for the
12. Instructions 12.1 The Contractor shall comply with the instructions given by the
of the Project Project Manager or delegated assistant on any matter related to the
13. Correction of 13.1 The Project Manager shall give notice to the Contractor of any
Defects Defects before the end of the Defects Liability Period, which begins
at Completion, and is defined in the Contract Data. The Defects
Liability Period shall be extended for as long as Defects remain to be
14. Uncorrected 14.1 If the Contractor has not corrected a Defect within the time specified
Defects in the Project Manager’s notice, the Project Manager will assess the
cost of having the Defect corrected, and the Contractor will pay this
amount, or the Employer shall recuperate these amounts by
deduction from the amounts due to the Contractor.
15. Payment 15.1 The Contractor shall submit to the Project Manager monthly
Certificates statements of the estimated value of the work executed less the
cumulative amount certified previously.
16. Payments 16.1 Payments shall be adjusted for deductions for advance payments and
retention. The Employer shall pay the Contractor the amounts
certified by the Project Manager within 28 days of the date of each
17. Tax 17.1 The Contractor is liable for all taxes in accordance with the laws of
the Republic of Iraq
18. Advance 18.1 The Employer shall make advance payment to the Contractor of the
Payment amounts stated in the Contract Data after the Contractor has
delivered to the site construction equipment and/or materials for
initiating the work.
18.2 The advance payment shall be repaid by deducting proportionate
amounts from payments otherwise due to the Contractor, to be
recovered within one half of the completion period.
19. Retention 19.1 An amount, specified in the Contract Data, will be retained from
Moneys each payment to the Contractor. Retention moneys shall be repaid to
the Contractor on completion of the Works or as agreed between the
Employer and Contractor.
20. Dayworks 20.1 If applicable, the Dayworks rates in the Contractor’s Bid shall be
used for small additional amounts of work only when the Project
Manager has given written instructions in advance for additional
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work to be paid for in that way. Subject to obtaining signed Daywork
21. Cost of 21.1 Loss or damage to the Works or Materials to be incorporated in the
Repairs Works between the Start Date and the issue of the Completion
Certificate shall be remedied by the Contractor at the Contractor’s
cost if the loss or damage arises from the Contractor’s acts or
22. Completion 22.1 The Contractor shall request the Project Manager to issue a
and Taking certificate of completion of the Works, and the Project Manager will
Over issue such a certificate when he determines that the work is
satisfactorily completed. The Employer shall take over the site and
the works within seven days of the Project Manager’s issuing of a
certificate of completion.
23. Final 23.1 The Contractor shall supply the Project Manager with a detailed
Account account of the total amount that the Contractor considers payable
under the Contract before the end of the Defects Liability Period.
24. Termination- 24.1 The Employer or the Contractor may terminate the Contract if the
action other party causes a fundamental breach of the Contract.
24.2 Notwithstanding the above, the Employer may terminate the Contract
for convenience by giving the Contractor a thirty-day notice in
24.3 If the Contract is terminated, the Contractor shall stop work
immediately, make the Site safe and secure, and leave the Site within
15 days of the completion of the notice period.
25. Payment 25.1 If the Contract is terminated for what ever reason,, the Project
upon Manager shall determine the amounts due or recoverable from the
26. Resolution of 26.1 The Employer and the Contractor shall make every effort to resolve
Disputes amicably by direct informal negotiation any disagreement or dispute
arising between them under or in connection with the Contract. If
after thirty (30) days from the commencement of such informal
negotiations, the Employer and the Contractor have been unable to
resolve amicably a dispute arising out of this Contract, either party
can take the matter to arbitration in accordance with the Law
governing the Contract.
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