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					ChPJG/10 November 2006
                                         EPAC 2008
            ELEVENTH EUROPEAN PARTICLE ACCELERATOR CONFERENCE
                   Magazzini del Cotone, Genoa, Italy, 23-27 June 2008

           Draft Summary Notes of the First meeting of the Organizing Committee (OC)
                      held on Friday, 3 November 2006 from 09:00 to 16:00
                   in the Bergara Room, Hotel Duques de Bergara, Barcelona

Present: R. Bakker, C. Biscari (Chair), O. Brüning, C. Bocchetta, R. Brinkmann, H. Danared,
         H. Eickhoff, D. Findlay, S. Koscielniak, S.I. Kurokawa, M. Minty, M. Peiniger,
         F. Pérez, C. Petit-Jean-Genaz (Secretary), P. Pierini, C. Prior, U. Ratzinger, R. Schmidt,
         S. Schriber, S. Smith, A. Wolski
Absent:  J.-M. Filhol, R. Garnett, N. Holtkamp, S. Kotaiah, V. Sahni, P. Schmor, Y. Shatunov,
         U. van Rienen
_______________________________________________________________________________

1.       Introduction
        Caterina Biscari welcomes the EPS-AG Board and EPAC‟08 OC. She welcomes in
particular the newly elected AG Board members present: Rene Bakker, PSI, Oliver Brüning,
CERN, chairing the‟08 SPC, Hartmut Eickhoff, GSI, Rüdiger Schmidt, CERN, and Andy Wolski,
Liverpool University.     She is also particularly happy to welcome Shane Koscielniak,
Shin-Ichi Kurokawa and Stan Schriber representing EPAC‟s sister conferences.

       Caterina thanks Francis Pérez and Sonia Puig for organizing the meetings, and also for the
hospitality of the previous evening.
2.       Approval of the Agenda, Approval of the Notes of EPAC’06, OC/4, Actions
         Outstanding
         The Notes of EPAC‟06 OC/4 and the Agenda are approved without modification.

        For the benefit of the newly elected Board members, Caterina Biscari explains that the EPS-
AG Elected Board forms the core of the EPAC Organizing Committee. The OC Chairs of EPAC‟s
sister conferences, APAC and PAC, are also represented on the OC. While organizing EPAC is the
Board‟s main activity, other activities and tasks should be developed. She recalls the meeting two
years previously on this topic. The Notes are published at the Organisers Website1 under General
Information, and annexed to the present Notes for easy reference.

      While several ideas and proposals emerged, little progress was made towards implementing
them. Caterina asks Christine Petit-Jean-Genaz, time permitting, to review the website.
                                                               Action Christine Petit-Jean-Genaz

        Caterina states the AG‟s commitment to JACoW, and encourages the Collaboration to
continue to promote this service to the community, to expand both the membership, and the scope
of publications, to include the publication of “defunct” journals or Accelerator School Notes.


1
    http://epac.web.cern.ch/EPAC/Genoa/organisers/Default.asp
                                                 1
        Another of the stated aims of the AG was to influence accelerator development in Europe.
In this context Chris Prior took up a contact with Brian Foster, the Chair of ECFA. Caterina will
pursue communication with both ECFA and ICFA to identify possible areas for cooperation.
                                                                           Action Caterina Biscari

       On communication and collaboration with other bodies, Caterina reports on a recent
meeting at EPS Headquarters organized by Friedrich Wagner, the EPS Chair-elect, who aims to:

-      establish a forum of exchange for the divisions and groups
-      assess the format of information dissemination via divisional conferences and related
       publications
-      assess and adopt actions and activities started by the central structures of EPS by the
       divisions and groups
-      increase awareness of the work done by the divisions and groups, their future plans and their
       strategic orientation by the EPS central structures
-      discuss ways to intensify the connection between EPS divisions and those of national
       societies
-      discuss views on the format of the EPS general conference
-      interact between divisions and groups and EPS secretariat
-      review the support the divisions expect from EPS in relation to EU and the Commission
-      assess the extent divisions and groups can contribute to a central technical topic – Wagner
       proposes that this be the energy issue for Europe in general, and the role of physics therein.

        Christine Petit-Jean-Genaz attended the EPS meeting. Her informal notes are attached in
Annex 2. She describes several opportunities for closer collaboration with other EPS Divisions and
Groups, some concerning the continuation of activities which have now become “traditional”, such
as the organization of sessions on accelerators during the EPS General and HEP conferences, but
also new activities which could be undertaken in collaboration with other Groups, such as a Group
called “History of Physics” where the AG could bring a contribution concerning the history of
accelerators, and another Group promoting physics education. Caterina and Christine will contact
the representatives of these groups to set up communication channels. Michiko Minty (history of
physics) and Uli Ratzinger (physics education) both agree to act as contact persons between the
Groups. Following a short discussion on the desirability of introducing contributions to the
conference programme from these Groups, in particular on physics education, and offering reduced
fees to teachers, it is decided that the conference scope is possibly too specialized to be of interest
to teachers and this would be premature. Furthermore, CERN organizes outreach programmes with
teachers and a contribution to these would be potentially more useful.
                                            Action Caterina Biscari and Christine Petit-Jean-Genaz
3.     EPS-AG Matters
Improving Membership of the EPS-AG
        Various strategies have been adopted to improve AG membership (recently reduced
following a review of the EPS database). For example an EPS desk has been strategically placed at
recent conferences, and two-year subscriptions are being offered to recipients of EPAC‟06 student
grants in the hope that they will remain members at the end of the two-year period.




                                                  2
        While the AG benefits from the EPS acting as its banker, the benefits for individuals are not
clear. EPS argues that individuals are likely to become members to take advantage of reduced fees
to attend Europhysics conferences and a proposal to fix the reduction at 25% of the fee was recently
proposed. In the accelerator field this advantage is unlikely to produce any improvement in
membership since the Institutes usually cover registration fees.

Nomination of Internal Auditors
       David Findlay and Reinhard Brinkman audited the AG accounts in the exercise 2004-2006.
To ensure continuity, Caterina proposes, and it is agreed, that David continues for the 2006-2008
exercise, and Rüdiger Schmidt agrees to be the second auditor. Their first job will be to audit the
accounts of EPAC‟06 when they become available.

Financial Situation
        Christine Petit-Jean-Genaz presents the current AG financial situation. Her report to the
Chair and Chair-Elect is reproduced in Annex 3 to these Notes. Current assets stand at 734.45 CHF
at the CERN branch of UBS, and at a total of 149,095.03 Euros, 103,337.44 Euros banked with the
EPS and 45,757.59 Euros banked at the UBS.

Investments
        As requested at the previous meeting, Christine has looked at possibilities for investments
with UBS. She recalls that one needs on the one hand to have rapid access to funds for activities
such as sponsorship of students, PRST-AB, etc., and on the other hand to ensure that the AG has
sufficient funds to provide a safety net in the event that a conference runs into unexpected financial
difficulties. She proposes to leave around 45 kEuros for normal transactions, and to spread an
investment of 100 kEuros as follows:

a)     an investment of 30 kEuros, in a product such as the UBS (Lux) Money Market Fund with
       an estimated yield of 2,7%. This product is very low risk, with a low entry fee of 0,5% plus
       0.14% per year management fee, and no cost at closure, meaning the funds would be readily
       accessible;

b)     an investment of 70 kEuros, in the UBS (Lux) Strategy Fund – Yield (EUR) B, with an
       estimated yield of 6%. This product is also low risk, but with a higher entry fee of 2%, plus
       0.14% per year management fee, and again no cost at closure. In view of the entry fee of
       2%, this investment should be considered medium to long term, say 5 years or so.

      The Board is in favour of the proposal, but invites Christine to contact UBS concerning the
0.5% entry fee mentioned in (a) which is considered high for this type of investment.
Rüdiger Schmidt will participate in the discussions with UBS.
                                              Action Christine Petit-Jean-Genaz, Rüdiger Schmidt

Student Grant Programme
         Christine mentions that both APAC‟07 and PAC‟07 have accepted the EPS-AG offer of
5 kEuros to sponsor students from regions other than their own. Unfortunately PAC‟07 could not
find any sponsorship for APAC‟07. Shin-Ichi Kurokawa mentions that Japan has found 7 kEuros
to sponsor Asian students to attend APAC. These initiatives are taken with a view to promoting
and giving more visibility to an international student grant programme to offer more opportunities
to students to attend conferences not taking place in their own regions, in particular to offset
restrictions for students to travel abroad in the context of the three-year cycle.
                                                  3
PRST-AB
        The Special EPAC‟06 Issue of PRST-AB has run into some difficulties. It is feared a
relatively high proportion of the ~60 papers being submitted to PRST-AB will be rejected by the
referees. The reasons are varied, but the essence of the issue is the difference between papers
appropriate for publication in conference proceedings and papers appropriate for PRST-AB. The
SPC decided that in future, more attention will be paid to the criteria for PRST-AB publication, and
the opinion of the PRST-AB Editor-in-Chief will be sought prior to inviting authors to submit their
work. This item is covered in the Notes of SPC/1, attached in Annex 4.

       Caterina recalls the AG decision to offer PRST-AB 5 kEuros sponsorship per year for three
years. This decision will be followed up in the context of the next item on the agenda.
                                               Action Christine Petit-Jean-Genaz, Caterina Biscari

Enhancing communication with European Laboratories
       Caterina reports that a letter addressed to European Laboratory Directors is currently in
preparation. The letter seeks to initiate regular communication between the EPS-AG and European
laboratories, to explain developments concerning the three-year cycle, and to encourage them to
sponsor, on a regular basis, both the student grant programme and PRST-AB.
                                                Action Christine Petit-Jean-Genaz, Caterina Biscari

Editorial Board for EPAC’08
       Caterina reports that due to John Poole‟s retirement next September, Ivan Andrian of
Sincrotrone Trieste will chair the EPAC‟08 Editorial Board. Volker Schaa of GSI has agreed to
succeed John Poole as Chairman of JACoW. Christine will continue in her various functions until
EPAC‟08.

EPS-AG Accelerator Prizes
       Prize for a young physicist or engineer, for merit and promise for the future
       In view of the success of the newly introduced prize for a young physicist or engineer, for
merit and promise for the future, the Board decides to continue to sponsor the prize. The AG
Statutes/Rule 2 will be updated accordingly.
                                                                Action Christine Petit-Jean-Genaz

        PhD Prize
        Chris Prior‟s ideas to implement the proposal for an EPS-AG PhD. Prize for an outstanding
thesis leading to the degree of PhD, without restriction as to nationality, is adopted with some
minor changes and a proposed schedule, attached in Annex 5.

        The Committee to decide the winner in 2008 will be composed, as for the AG Prizes
Committee, of a Chairman and 4 members, two from the Board, and two chosen by the Chair.
Chris Prior agrees to chair the Committee. He will propose the committee‟s membership in due
course.
                                                                           Action Chris Prior

Fellows of the EPS
       Proposals for Fellows of the EPS should be complete by mid-January. Only Individual
Ordinary Members may propose, or be proposed. Christine Petit-Jean-Genaz will circulate the list
of IOMs to invite proposals.
                                                           Action Christine Petit-Jean-Genaz
                                                 4
Collaboration with the EPS HEP Division
       The AG has been contacted to contribute to the organization of sessions on accelerator R&D
during the EPS HEP conference to take place in Manchester from 19 to 25 July 2007.
Helmut Burkhardt of CERN is a member of the International Organizing Committee. Together
with Chris Prior, he undertook the organization of a similar session at HEP2005 in Lisbon.

        Rene Bakker volunteers to work together with Caterina and Helmut to propose talks and
speakers for this conference, perhaps in collaboration with Mike Poole who is a member of the
Local Organizing Committee. While parallel sessions at HEP conferences are normally composed
of contributions selected in response to the call for papers, a somewhat different method is required
for the accelerator R&D session since very few papers are likely to be proposed spontaneously by
the accelerator community. The deadline for proposals for topics and speakers is in December.
The Board is invited to send proposals for topics and speakers to Caterina and Rene.
Helmut Burkhardt will convey proposals to the HEP PC.
                                                                                          Action OC

Revision of the EPS-AG Statutes and Rules
       Christine Petit-Jean-Genaz will draft proposals for a revision of the Statutes and Rules to
take into consideration the decision to adopt a three-year cycle for EPAC, and also the new
accelerator prizes.
                                                               Action Christine Petit-Jean-Genaz
4.     xPAC 3-year Cycle Status, Draft Revised Reciprocity Agreement (C. Biscari, Ch. Petit-
       Jean-Genaz)
       Following thorough discussion, the revised version of the Draft Revised Reciprocity
Agreement prepared, attached in Annex 6 to these Notes, will be forwarded to the PACCC and to
the APAC‟07 Chair for distribution to, and discussion by, the APAC‟07 OC during the conference
in Indore in January. Following that discussion, the Agreement will be forwarded to the PAC‟07
OC, and it is hoped that it may be signed during PAC‟07 in Albuquerque in June next year.
                                                               Action Christine Petit-Jean-Genaz

       Following the PACCC meeting in Albuquerque, a small committee composed of
representatives of the regional conferences, as well as other partners, ACFA, IEEE-NPSS, EPS-AG,
APS-DPB, etc., will prepare concrete proposal options and a timescale for the possible creation of
an IPAC with a consideration of regional constraints. The composition of the committee and its
mandate should be discussed during the APAC‟07 and PAC‟07 PACCC meetings. It is
furthermore suggested that some thought be given to agreeing a mandate for the PACCC.

        With EPAC‟s adoption of the three-year cycle, no conference is currently scheduled in 2012.
It is suggested that this may be the occasion to organize an international conference in a neutral
region. This suggestion will be brought for discussion to the PACCC in Indore.
                                                                Action Christine Petit-Jean-Genaz
5.     Report on Site Inspection for EPAC’11 (C. Biscari, O. Brüning, Ch. Petit-Jean-Genaz)
       The Valencia Conference Centre satisfies EPAC requirements. It is just on the outskirts of
town, easily accessible by public transport. It is a modern building, with excellent auditoria and
meeting rooms. It offers adequate space for an industrial exhibition for 50 to 60 booths, poster
session space, etc.
                                                 5
        Valencia is a bustling city of 1.2 million inhabitants. It has excellent infrastructure,
currently undergoing important renovation to host the Americas Cup in 2007, with numerous hotels
in all categories and at reasonable prices, a beautiful old city, a beautiful beach, it offers many
possibilities for social events for way beyond the number EPAC requires.

     Caterina, Oliver and Christine are satisfied that Valencia can satisfy all requirements for
EPAC conferences.

       Francis Pérez has agreed to act as contact person until a LOC Chair can be identified.
Discussions are currently taking place to establish the cost of rental of the venue and a preliminary
budget will be proposed at the next meeting. Since PAC‟11 will take place in March, the preferred
month for EPAC‟11 is September.
                                                                                 Action Francis Pérez
6.     Concluding Report on EPAC’06
       John Thomason recalls two very real problems he faced when he assumed responsibility for
the local organization of EPAC‟06: the conference looked as though it would be expensive, and
consequently it would be difficult to cover costs ... The former worry was legitimate, but the latter
was to be compensated by the very high number of delegates.

        The SPMS shows that 1,399 persons from 33 countries (with Germany, UK and US most
strongly represented) were involved in the conference, either participating as delegates or
contributing in some other capacity. This figure includes all editorial, registration, exhibition and
local staff. The total number of delegates who registered and paid a fee was 1068, some 300 more
than in 2004.

        The scientific program was very successful, as were the poster sessions, in particular the
Monday afternoon session organized in conjunction with a whisky tasting, and also the special
poster session for students on the Sunday, in parallel with delegate registration. The organization of
this session was difficult, requiring setting up prior to the “normal” start of the poster sessions on
the Monday in particular because access to the venue only began on the Sunday. But it was a
resounding success and worth the effort.

       John further recalls the successful Chairman‟s cocktail in the new Scottish parliament
building, and the excellent speech delivered by the Minister. The Reception in Edinburgh Castle
was unforgettable, in particular the views, however while the beverages were plentiful, food was
high jacked as it left the kitchens. The banquet, attended by 1073 delegates and companions was
memorable, in spite of being spread over three venues. Approximately 50% of the total rooms
occupied during the conference (522 rooms) were booked through the Edinburgh Convention
Bureau, a relatively low figure, possibly due to the high cost of accommodation, but also the
numerous possibilities to find cheaper accommodation via the internet.

       While the accounts are not completely final, John expects that this may be achieved by the
end of the year, and that the audit may take place early in 2007. He used the spreadsheet prepared
by Hans-Arno Synal, which he found extremely useful, adding only one or two extra budget lines.
He announces a potential profit of approximately 7,237 GBP, which could be transferred to the AG.



                                                  6
       In response to a question from Håkan Danared concerning the figure of 25,755 GBP for
local expenses, compared to ~ 5 kCHF in 2004, John explains that this was due to the difficulties
associated with organizing meetings between institutes far from the conference venue. Travel
expenses associated with OC and SPC meetings, etc. were also included.

       This change from past practice, where the bidding/hosting institutes covered local costs, is
discussed at length. In the past local costs were in general considered as sponsorship and were not
included in the budget. Including them could result in higher registration fees.

        To reach a clearer understanding of what is involved, Carlo Bocchetta asks whether it would
be possible to quantify the resources made available by the UK. John will provide this data, and he
will also contact Hans-Arno Synal to understand exactly what was included in this item in 2004 in
order to make a useful comparison. Håkan requests a breakdown of this expenditure, prior to
deciding a policy as to what should be included in the conference budget.
                                                                           Action John Thomason

       Paolo Pierini requests that the OC set up clear guidelines to establish whether local expenses
should be included, and thus appear in the calculation of the registration fee. It is unclear whether
the 25,755 GBP was included in the original budget, and whether this should be retained by the
LOC, or whether this should be considered as a profit, to be credited to the AG to pass on to future
conferences, to reduce registration fees, or support students, etc.

       Caterina concludes the discussion, thanking John Thomason and the whole LOC for a truly
excellent job.
                                                                      Action John Thomason
7.     Status of Preparations for EPAC’08
        Paulo Pierini briefly recalls the outstanding location of the Magazzini del Cotone directly on
the Genoa harbour and with the historic old city behind. The old cotton warehouse, completely
refurbished and renovated now offers immense possibilities for the organization of large events.
The problem will be deciding which space to use, and what for.

       Genoa Airport, with regular connections from all major European cities, is close to the city,
which can be reached by bus or taxi. The city is within easy access also by train and by road.

       A core LOC has now been formed and persons have been identified to take responsibilities
for the major activities such as Conference Secretary, Registration, IT Manager, Exhibition
Manager, Scientific Secretariat, Editorial Board Chair/Proceedings Manager, etc. A conference
domain has been secured: epac08.org, to be maintained by Sincrotrone Trieste. A central
repository for LOC notes and documentation has also been set up to provide easy access to all.

        The LOC is currently deciding a Professional Conference Organizer (PCO) to handle
delegate accommodation and registration, the conference budget, the organization of social events,
etc. It is hoped that the PCO will be able to use the SPMS for delegate registration, and also the
EPAC spreadsheets used for ‟04 and ‟06 budget management. A very preliminary budget has been
assembled totalling ~500 kEuros (including VAT), assuming 800 paying delegates and 50 industrial
exhibitors. This will be pursued with the PCO once the choice will be effective early in 2007, when
a full LOC will meet for the first time. Further to this, key players in ‟06 will be invited to meet
with the ‟08 LOC to exchange information and experience.

                                                  7
        Ideas are still open for the organization of social events. While there are possibilities for
receptions and cocktails, the only place which could accommodate >1000 persons for the banquet is
the Stazione Marittima. This is a passenger terminal for luxury cruise ships. Unfortunately, its
availability will be known only early in 2008. The alternative is to split the event between several
different locations, as in Lucerne and Edinburgh. The LOC will continue to explore possibilities.
8.     Report from EPAC’08 SPC
       Oliver Brüning reports on the SPC meeting of the previous day, the Notes of which are
attached in Annex 4.

       The OC approves the SPC proposal for the composition of the SAB. Invitations will be
mailed rapidly and members will be invited to submit proposals for invited oral presentations by
February, in time for the SPC meeting end March.
                                                            Action Christine Petit-Jean-Genaz

       Several modifications were agreed to the Main and Sub-classifications used in 2004, based
on Rüdiger Schmidt‟s proposal, with valuable input from Shane Koscielniak. With Stan Schriber‟s
agreement, these modifications will be introduced immediately into the PAC‟07 SPMS in time for
abstract submission. Based on PAC‟07 real figures, quotas for invited orals will be decided for ‟08.
                                                                Action Christine Petit-Jean-Genaz

       Oliver briefly comments on the high rejection rate of articles submitted to the special
EPAC‟06 issue of PRST-AB . The SPC decided to maintain special issues, but to ensure that the
Editor-in-Chief of PRST-AB checks and approves suitability of articles prior to contacting authors.

       The SPC will meet again in March or April 2007 to discuss proposals for invited oral
presentations, together with input from the SAB, and again immediately prior to OC/2, just after
PAC‟07.
9.     Brief Reports on Programme and Organization of PAC’07 and APAC’07
PAC’07
        Stan Schriber reports that PAC is sponsored by IEEE and APS, which each provide 25 k$ of
sponsorship, and which also share the profit. IEEE provides insurance for the conference, and
LANL provides all of the resources free of charge. IEEE acts as banker, approves the budget, and
thoroughly reviews expenditure. The early registration fee, including the banquet, is 425 $. The late
registration fee is 475 $. The scientific programme and delegate registration will be managed
through the SPMS. Approximately 50% of the rooms required for delegates (600) have been
secured at a government rate, for all delegates, of 65 $ per day.

       The website (http://www.pac07.org) will go on line in time for the general announcement of
the conference scheduled mid-November. The deadline for abstract submission is 13 December, to
avoid clashing with paper submission to APAC‟07 in January. The SPC will meet on 15 February.
The scientific programme will offer invited and contributed oral presentations (30-minute and 15-
minute respectively), with no more than 3 oral sessions in parallel, and 7 poster sessions. An
Awards Session is scheduled on the Wednesday afternoon, and a special for industry on the
Thursday afternoon.



                                                  8
        An OC and a PACCC will take place during the conference. One of the important issues to
be discussed is the 2- or 3-year cycle. Stan hopes that following the APAC OC and the PACCC in
Indore, all will be in place to agree the Reciprocity Agreement, and that an event which may be
called something like IPAC may take place in 2012.

        He recalls some of the discussions on the 3-year cycle within the PAC OC, and in particular
the tie vote reported in Physics Today. He notes that the full PAC OC (with the exception of IEEE,
DOE and APS DPB representatives) votes on issues such as the three-year cycle. This is in contrast
to EPAC where all members vote on issues concerning the organization of a conference, but only
AG Board members vote on general policy. The differences in procedure between ACFA/APAC,
EPS-AG/EPAC and PAC will need to be examined more closely, perhaps as part of the mandate of
the sub-committee of representatives of all three regions to be set up by the PACCC during PAC‟07.

APAC’07
        APAC‟07 will take place from 29 January to 2 February 2007 in Indore. To date there are
460 contributions to the scientific programme, with 64 invited orals and 396 posters. The
conference programme and delegate registration are being managed through the SPMS and JACoW
Editors will be present at the conference to process the contributions to the proceedings. A meeting
of the APAC OC and the PACCC will take place during the conference to pursue discussions on the
Revised Reciprocity Agreement.

APAC’10
        Shin-Ichi Kurokawa reports that he will chair APAC‟10, to take place at the Kyoto
International Conference Centre from 23 to 29 May, 2010. Professor Akira Noda of Kyoto
University will chair the SPC and consequently join the EPAC‟08 and PAC‟09 SPCs. The LOC
Chair will be decided by March 2007.

       Shin-Ichi is convinced that APAC‟10 will be equivalent to EPAC and PAC in terms of size
and content of the scientific programme, aided by the fact that this will be the first time that APAC
will have been organized without the competition of PAC or EPAC in the same year.
10.    Schedule of Future OC and SPC Meetings
       The next meetings of the SPC and OC will take place as follows:

SPC/2 12 and 13 April, 2007 at DESY, Hamburg
SPC/3 The day before OC/2
OC/2 Early July, following PAC‟07, in Valencia or Trieste, date to be decided.

Annex 1:   Aims and Activities of the EPS-AG
Annex 2:   Informal Notes of EPS meeting in Mulhouse
Annex 3:   Financial Situation of the EPS-AG
Annex 4:   Notes of SPC/1
Annex 5:   EPS-AG PhD. Prize Proposal
Annex 6:   Revised Reciprocity Agreement, dated November 2006




                                                  9
                                                                                              EPAC‟08 OC/1 Annex 1
                                                                                              EPAC‟06 OC/1 Annex 1

                                     Aims and Activities of the EPS-AG
       The EPS Accelerator Group discussed the document The Aims and Activities of The
European Physical Society Accelerator Group, prepared by Christopher Prior, during a special
meeting preceding the EPAC‟06 OC/1 at the Frascati Laboratory on 28 October 2004.

       While the discussion neither followed the order of the points listed in the document, nor
covered all of the points raised, this Annex aims to group the discussion of the various topics
together around the titles of the original document for ease of understanding. Included in the
footnotes is some information to help improve the overview for the newer Board members.

1.       EPS Interdivisional Groups

        Chris Prior questions the status of “Interdivisional Group” for the EPS AG (see the footnote
on the first page). If the Board feels this is incorrect, then this point could be raised by the
Chairman at a future EPS Council meeting. It would be useful to check whether the title of „group‟
rather than „division‟ is related to the size.

2.       An Enhanced Rôle for EPS-AG

An Information Centre for Accelerators in Europe / Development of the EPS AG Website

         The discussion on these two items in Christopher Prior‟s document is grouped here in view
of the large amount of overlap on the two points. A clear statement as to the aims of this
Information Centre/Website is required. It should have well-defined goals, and should provide
visibility to the Group, information on accelerators, etc.

       A proposal is to envisage that the EPS Accelerator Group Website become an Information
Centre for Accelerators in Europe, where information of interest to the accelerator community
would be published. Preliminary ideas are:

         the publication of a list of accelerator construction projects and upgrades
         useful information for industry, contact persons on the above on the above2
         list of machines and parameters to be published on the JACoW/EPS-AG/ICFA websites3
         job vacancies
         news letter

2
  Christine Petit-Jean-Genaz has produced booklets on accelerator projects and upgrades with names of contact persons in
connection with four EPAC Industrial Exhibitions. This booklet has been very well received by industry, and Christine‟s project to
create an electronic version in the form of a database, to be maintained by the designated project contact persons themselves, and
connect it to various EPAC/JACoW sites, is part of her current job description.
3
  An EPS AG Proposal to create a Parameters List for Accelerators, which unfortunately never materialized through lack of available
scientific effort, has been taken up by the ICFA Beam Dynamics Group under its new Chairman, Weiren Chou. Weiren Chou has
written to over 40 laboratory directors around the world, asking for names of contact persons who could provide this information,
and ensure that it is kept up to date on a regular basis. It is foreseen that the technical database work will be done at Fermilab.
While it was hoped to have the scheme in place by the end of this year, Caterina Biscari, a member of the Group, mentions that the
work is running a little behind schedule. Chris Prior suggests that the EPS-AG and JACoW site would link to the above.


                                                               10
         articles
         education
         items of interest to young people
         links to other sites of interest

        A useful website as outlined above would probably require the services of a competent
Webmaster and would need to be maintained regularly. This could also require the services of a
journalist. An estimate of the amount of effort required is necessary. It is suggested that major
laboratories could contribute to the cost. However, it is generally felt that all of the above would be
overly ambitious with respect to the available resources.
      A concrete action to immediately improve visibility, and which could be implemented
immediately, is to make EPAC conference information available via the EPS AG pages.
        While the AG Homepages, maintained by the Executive Secretary are up to date, it is noted
that the EPS pages are not. The Executive Secretary will contact the EPS to invite them to link
directly to the AG Homepages.
Expanding JACoW

        JACoW continues to attract new conference series, there are now 10 series publishing at the
site. In principle the publication on JACoW of conference proceedings is not an excessive task for
John Poole and Christine Petit-Jean-Genaz, provided the collaborating member conferences play the
game, ensure that their Editors attend the Steering Committees and the JACoW Team Meetings
which provide them with the know-how to provide JACoW-compatible files ready for publication.

       Chris Prior has taken the initiative to contact the publishers of Particle Accelerators on
copyright issues, with a view to scanning back editions of the now-defunct journal and publishing
them on JACoW4.

       Chris Prior, who is also a member of the ICFA Beam Dynamics Group, reports that the
Group is interested in collaborating more closely with JACoW, both concerning the linking of the
above-mentioned accelerator parameters to the JACoW site, and also joining the JACoW
Collaboration and publishing the proceedings of the Workshop on Beam Dynamics on JACoW5.
Influencing Accelerator Development in Europe
        While the AG could undoubtedly already play a more active rôle in accelerator activities in
Europe, in particular within the scope of its Statutes, by developing or promoting more
collaboration and contact with other accelerator conference series and workshops, by developing
collaboration between institutes, societies, etc. in the accelerator field and with industry, the Board
is particularly concerned by the lack of coordination of accelerator activities at the European level,
and that other groups are undertaking a number of what ought to be AG activities.



4
  Note that this issue has been discussed only briefly, and not minuted, by the Board, nor by the JACoW Steering Committee, neither
from the point of view of desirability, nor concerning funding in the event that the idea is positively received. Any action will of
course be addressed via JACoW.
5
  Again, the JACoW Steering Committee should be informed of this issue. Applications to join the JACoW Collaboration are
addressed to the JACoW Steering Committee, and require the approval of the Scientific Programme Chairmen of each collaborating
conference series.
                                                                11
         Mention is made in particular of ESGARD and ECFA and their influence on accelerator
activities in Europe within the European Union. While the activities of these bodies touch the
accelerator community, they do not directly defend the interests of the community

         It is felt that the AG, whose members are qualified accelerator physicists, could provide
valuable coordinated input in some of these activities. The Board feels it could play a more decisive
rôle to influence accelerator developments in Europe, and in particular concerning the funding of
certain projects. While there would be obvious advantages for the AG to be more active in the
field, it is also warned that these activities involve an immense amount of time and effort. The
question is therefore how to go about improving the influence of the AG at the European level.

       It is noted that in the US the DOE is represented on the Board of the Division of Particles
and Beams, and that the activities of the DPB reach beyond the accelerator field. Furthermore, a
number of advantages appear to go with APS membership (cheaper subscriptions to journals,
consideration for fellowships for students, etc.).

        An effort should be made to interest non-accelerator physicists to join the AG. An added
complication in Europe is that the EPS is no doubt less efficient than the APS, with the added
difficulty that it represents many national physical societies. The AG‟s initiative a couple of years
ago to improve the representation of accelerator physicists through the creation of accelerator
groups within the national societies is recalled. This initiative could be reviewed. Any
improvement in the status of the AG thus also requires an improvement in the status of the EPS.

         Co-opting representatives of the EU/ECFA/ESGARD to the Board of the AG could improve
visibility and promote the influence of the AG and hopefully create a synergy rather than
competition with these bodies. It is suggested to co-opt high profile people, laboratory directors,
etc. to contribute to this initiative. Senior people who are soon to retire might be willing to invest
some effort.

         Indeed, the AG clearly needs support in any initiative to improve coordination of accelerator
activities at the European level. It may be that the AG is unable to do this alone, and that there is a
need for a body coming from the community, speaking for the community, taking initiatives above
those of one single laboratory or country. If the AG is unable to do this, it could perhaps create a
Steering Committee on accelerator physics issues in Europe.

        On the question of the coordination of conferences and workshops, it is felt that it would be
useful if one body had the authority to make a critical review of their overly large number and
coordinate and/or regulate their organization.

Education

       It is noted that the AG Board Chairman is currently an official representative on the CAS
Advisory Committee, though this may not be a formal CAS procedure. It is recalled that due to the
opposition of several former CERN Accelerator Directors, the proposal that the CAS become a
European Particle Accelerator School, on the lines of the US PAS, was abandoned. With new
CERN and CAS management, the issue could be re-discussed.



                                                  12
        The subject of coordination of physics education at European universities is raised. An
analysis of how this could be improved, what is missing, etc. is necessary. The opportunities
offered to link universities, to improve communication etc. via video is favoured. This would
require some effort to assemble information, contacts, etc.

       It is noted that a master in Accelerator Physics course was proposed between EPFL and
CERN, with practical and theoretical work. The initiative was unsuccessful. Chris Prior suggests
that representatives of universities on the AG (Chris Prior, Ulli Ratzinger, Ulla van Rienen,
Albin Wrulich), may wish to think further and make proposals on this subject.

        There is no formal AG representative on JUAS, but Lenny Rivkin and Chris Prior are
currently members. Again, it is unsure that any official procedure ensures AG representation.

       Ensuring formal representation of the AG within CAS and JUAS could be a question for
discussion with the responsible people.

EPS-AG Finances

       The setting up of an investments committee is on the agenda of the current meeting. The
question of how to raise sponsorship, whether to sponsor workshops, other conferences, etc. could
be part of its mandate. Insurance, protection against loss etc., are also questions that could be
developed within this sub-committee.

3.     Synthesis

        The Board at its meeting the following day is in favour of pursuing ideas as outlined during
this discussion, on the condition that they be relatively simple and straightforward.

        Håkan Danared, Søren Pape Møller Francisco Pérez are in favour of undertaking concrete
action in particular concerning the AG Website.

        Carlo Bocchetta suggests that the AG correspond by e-mail to make practical suggestions,
for discussion at the next meeting.

       Chris Prior will coordinate the above-mentioned initiatives. An interim report could be
made to the committee in approximately a year from now.




                                                13
                                                                           EPAC‟08 OC/1, Annex 2
EPS Divisional Meeting, Mulhouse 26 October 2006.
Notes prepared by Christine Petit-Jean-Genaz

These Notes are not exhaustive. They are written to have a record of general points, as well as those
of interest to the AG/EPAC OC, for possible action.

Introduction
The Chair-elect, Fritz Wagner, introduces himself and states that each new Chair has goals to
achieve in the very short term of office. His own aim will be concerned with Energy.

He mentions events that will take place during his term of office:

40th anniversary of the EPS
Marie Curie died in the year the EPS was founded – interesting to associate with the issue of women
in physics
EPS14 the general conference to be organized. Wagner asks for ideas to make it attractive.
Max Planck 150th anniversary in 2008

David Lee feels the current meeting will be the first of a series of meetings. Called the Halloween
meeting. These meetings have been intermittent in the past, but he feels there is a need for them.

Introductions by Divisions and Groups

The Condensed Matter Division organizes its conferences in conjunction with the national society.
It has worked very well.

New group within Environmental Physics Division –is interacting with other groups.

History of Physics Group asks whether other Groups or Divisions would like to participate in their
activities.

Question as to whether the Philosophy of Physics is covered within EPS. Not included as a
discipline, but it is incorporated in the History of Physics.

CPJG Note
A very successful exhibition was organized in Berlin on Albert Einstein. How about if the
AG/EPAC SPC planned an exhibition on some historic aspects of physics to take place during
EPAC‟08? Remember anniversary of Marie Curie‟s death, also Max Planck …. Could these
anniversaries be tied in with the history of physics in a special session?

Should the AG invite a representative of EPS to make an oral presentation during EPAC? Or invite
representatives of other Divisions/Groups to make a joint presentation of their activities?

Nuclear Physics Board – 300 members, but 2/3 of the membership are from Germany, UK and one
or two other countries. Interesting to note that of the 300, 60 are Germans, compared to >50,000
members of the German Physical Society … Why so few?



                                                 14
A second Position Paper by Nuclear Physics Board on Energy is in preparation. The first was too
long. Lessons learned. The new one will take the form of an Executive Summary, with good
supporting documentation. The Board will request money from Brussels for outreach activities.

Astrophysics Division – there is also a European Astrophysics Society. The EPS Division overlaps
with the European Society … Most active section is in Solar Physics.

Statistical and Non-Linear Physics

This presentation covered:

- connection to national societies: nothing formal
- complexity net, - did not understand what this is, and
- how board meetings are organized. Interesting concept: The Board meetings are organized
around colloquia. An afternoon of informal presentations is scheduled, and followed by the
business meeting the following day.

Physics Education Group – first conference held recently. Aim is to keep costs low since teachers
have little financial resources. The representative is Swedish, but involved with an LHC
experiment.

Note for AG:
We should have a contact with these people. Nanoscience, astronomy, biophysics, energy and
climate ….Could we schedule something like this as an Entertainment talk in „08? AG people
members could also participate at the Physics Education conferences, to explain to physics teachers
what accelerator activities are all about.

European Masterclasses in Particle Physics. EPS has been involved, but now HEP and Physics
Education joined forces with European Particle Physics Outreach Group – they organize
Masterclasses every year. They recently reached 3000 very interested students. Thus organized
Europe-wide.

Michael Kobel (?) in Dresden organizing this. They produced a CD for distribution to students.

Note for AG:
It is underlined that there is a serious problem for teachers to get funding to attend conferences. It
is also doubtful that they would get very much out of some of our specialized meetings. Question
remains, do we (EPAC) want to organize a session with teachers in mind, and perhaps offer them
free entry to the conference on that day?

There is a proposal to offer grants to teachers. How one would find them, or choose them, we don‟t
know, but it is necessary to find a way to support teachers…..

CPJG Note
This will be a pious hope if it isn‟t followed up with a personal contact between this Group with the
other Groups. Perhaps this Group could send a letter explaining its activities to the other Groups
and asking for support.



                                                  15
Computational Physics

This Group organizes a triennial conference. EPS, APS, AAPPS!!! Last one is Asian. APS
meeting will be in South America with blessing of APS. This is interesting since it echoes what AG
is trying to achieve with the EPAC 3-year cycle. I am however not clear we want to sub-contract
EPAC to the physical societies …

CP is a service tool to many other fields, but there appear to be few links between them. What can
CP Group do to encourage their members to come to our (other EPS) conferences? There is a
missing synergy. There should be an exchange, more communication.

Wagner asks for the representative to establish e-mail contacts….

CPJG Note:
Unless EPS/Wagner sets up the e-mail contacts, it is doubtful that anything would come about
spontaneously.

CPJG Note:
Some kind of communication between the EPS Divisions and Groups would help to provide better
synergy, awareness, communication and collaboration.

CPJG Note:
Can the AG do anything to improve this synergy? Would including the Chairs in our SPMS
Mailing Lists provide more visibility for the AG to the rest of the Groups?

Common development in the field of computational physics, with the GRID, and any other groups
concerned. Feedback to EPS required.

Physics in Life Science

The representative of this group talked about reaching potential members and communication via
the Central Secretariat. This person is too difficult to understand …

APS has a fast growing biological sciences division. The EPS group wants to be like them.
Wagner suggests they co-opt somebody from APS to understand why it works there and is slow
taking off in Europe.

Experimental Physics Control Systems Group – EPCS (Group formerly chaired by
Axel Daneels)

This is an association of specialists / computer engineers working in experimental physics.

The Group organizes one international conf., workshops and seminars, plus working groups on
specific topics. The ICALEPCS conference is the most important. So far has organized 10
conferences, and it keeps growing. From 150 the attendance has grown to 450.

CPJG Note:
There is clearly a serious lack of communication across/between EPS Groups and Divisions. All
are worlds unto themselves. But, the key to efficiency is communication.

                                                 16
Perhaps EPS could host an e-mailing list, similar to the JACoW mailing lists, where e-mails could
be generated to announce meetings, with links to conference websites, etc. Individuals who sign up
at the site would tick off the conferences for which they would like to receive announcements and
persons with the proper privileges could generate the mails …..

The site could contain links to the homepages of the groups …. Where they exist!

HEP – big annual conference. Activities are stable. 6 to 700 participants. 4 prestigious prizes –
fore-runners to Nobel prizes for example.

Really nice format for the Orsay meeting on the future of HEP, which lead up to the Lisbon
agreement. Young people got half the time earmarked for a topic, the remainder was used for
discussion. They had to cover the subject and have ample discussion. If they didn‟t finish the topic
then they had failed …. Talk to the HEP representative (an American) working at RAL who talked
about this.

CPJG Note
This guy (David Wark?) would be a good go-between for AG with HEP. Check to see whether
Caterina was contacted by him, or somebody else.

Physicists are discussing how they can represent physicists, individuals- not “physics”, at Brussels
level – rather than leaving CERN to represent them. CERN doesn‟t. It represents a big facility.

The Board is discussing this jointly with ECFA and CERN. They are discussing how to get funding
from Brussels, and in return they will ensure the communication. CARE, ESPRIT …

Will inform the Board about progress, strategy, with communication with Brussels.

CPJG Note
Good to get David on board our EPAC machine possibly … Could be a person to co-opt to our
EPAC OC/SPC?

Physics for Development – Chair is from Lausanne

IGPD – created in the 70s, targetting southern Europe. Since 20 years, targets developing countries.
Activities are to organize and/or fund schools, workshops and meetings in developing countries.
(CPJG: Unsure where the funding comes from.) 2000 Euros are allocated to meetings, and the
money is used to invite individuals and students.

This Group has started a Mailing Distribution List since communication in southern Europe is
difficult. He hopes this will start more southern contacts. The server is in Lausanne.

Wagner asks him to write up his strategy for distribution to the other divisions.

CPJG Note:
This would be interesting. If they had a site where we could find information on their activities –
perhaps we could introduce something into our AG/EPAC student grant programme from this
deserving population.

                                                  17
It was agreed that this is an interesting topic and that a half-day meeting on Education should be
organized another time.

Plasma Division

Joe Lister. ITER (!! Based at Cadarrache and now working with Norbert H.) & major projects is
centre of activity. Generation gap problem (similar to CERN). Scope of division has been
expanded to cope with this.

Accelerator Group

See my transparencies.

CPJG
Modestly, I think we are generally better structured and organized, and richer, than the other
Divisions and Groups. We certainly appear to have more turnover, thus a younger population,
more women, more democracy, etc. We are ahead with financial resources, programmes for
students, communication with industry, etc. Am not sure whether the other Groups are interested to
follow this model.

I requested a regular statement of accounts, and David Lee took note.

Technology Group

Small team - 7 people - interacting with the EPS Executive Committee.

The focus is on energy, and accelerators – in wider sense as how used in society. Also, how society
deals with nanotechnology.

Conferences

D. Lee reports on EPS conference organization. CLIO, EPS13, smaller workshops and meetings.
The service is developing. All divisions contacted to see whether they would be interested in the
conf. services. Support can be from very simple, to total. Note however, that the cost of manpower
has to be added to the registration fee. This is not interesting for many Groups since they can get
this manpower free of charge in the local institutes.

CPJG presentation on JACoW/SPMS
For lack of time, presentation had to go too fast. Mentioned both SPMS and InDiCo.

CPJG Note
The persons present appear to have only an intellectual knowledge of what conference organization
and the available tools are all about, and little or no idea of what goes into electronic publication.
Many Groups do not publish proceedings.

Am not sure the messages struck home. Except for with Joe Lister. He asked David Lee whether
EPS knew about SPMS. I also feel I‟ve been talking about it and the JACoW site for years and
years and that EPS Headquarters is just not interested.

                                                  18
Action Committee on Conferences

Olaf Scholten talks about Action Cttee on Conferences. He‟s the new chair, and he said a year ago
that he would undertake a number of procedural improvements since he has taken over from
Professor Pick to simplify things and re-distribute the load. He asked EPS to introduce a structure
to implement procedural issues. He hoped they‟d be ready for ‟06, but now not in ‟07, but only in
‟08. Strange, it is just not that difficult that it should take several years to produce something that
could be developed in a couple of days ...

Young physicist fund vs. East West Task fund. This is confusing and Olaf is (still) working on
streamlining it. Again I really don‟t understand why things take so long.

Publications

Proposal is made to set up a site at EPS to publish the proceedings of EPS/Europhysics conferences.
A neat proposal, which may have sprung from my presentation of JACoW ... when the idea had had
time to sink in.

CPJG Note
While this could be an interesting initiative, to be useful only if adopted by all Europhysics
Conferences, or if not by all, at least with the assurance from those who wish to publish there that
they would publish ALL proceedings there. A motley incomplete collection is not of much use.

There could be copyright problems when proceedings are handed over to scientific publishers
leading to incomplete collections. The format of the proceedings would need to be standardized to
a format accessible on all platforms with freeware software. The papers would need to be
searchable, indexed, etc.

Olaf Scholten‟s proposal to publish LaTeX underlines the ignorance of the situation.

If the idea is to be pursued, it would require the preparation of a clear specification and call for
tenders since presumably it could not be handled by the EPS Secretariat. There would thus be a
cost involved. While I think that the persons present like the idea of the site, I am not convinced
they would be willing to pay for it.

In my opinion, this is another non-starter.

Energy

Presentation by the Norwegian who introduced the work of the Energy Group.

Norway is making a lot of money as one of the 3 greatest producers of natural gas/energy? in
Europe. They make a huge profit and are looking for ways to invest it, perhaps in technology.

It is necessary to bring across a concerted message in Brussels. He has discovered routes to the
people to contact in Brussels. The first EU Energy paper was issued this year.



                                                   19
Proposes that through the EPS one provides a wide competence platform in the field of energy.
Question is, how to bring the resources together. “We” (the EPS) know many of the people
involved, but “we” are not coordinated.

Several Groups are involved in different aspects of the Energy issue. The Nuclear Physics Group is
preparing a second Position Paper. The paper needs to be addressed to the interested public, and
politicians, via the EPS. There is a clear need to bring together those in the different EPS Groups
with a foot in the energy field to make a concerted effort.

Most studies are national studies. It‟s necessary to go beyond the national borders to make progress.

Question: Is the EPS a body that can take part in concrete projects? Are we only suggesting
people who can take part, or are we willing to take an active role?

Joe Lister for Plasma Group is very supportive of this initiative. He is confident that he could build
the bridge to the joint effort.

CPJG Note
Following presentation on the climate issue - perhaps a session on Energy could be scheduled
during the EPS general conference? There should be a number of different contributions and lots
of time for discussion. Beware and remember that round tables are difficult to pull off.

Lee notes that if there is not a good journal to publish the Energy papers, then EPL might be the
place to publish a paper.

Wagner will propose to the Executive Committee to make horizontal and vertical efforts. He
should talk to the national societies – how do they deal with national issues.

Horizontal = between divsions
Vertical is with national societies

Other point is that we are only picking up the research done by others. There is a need for a person
who could combine all of this information, the international and divisional efforts. He(/she?) could
get money for PhD students and utilize (mobilize?) the Divisions, find Professors to work on this,
and develop expertise, which would be a nucleus for a larger effort.

It is necessary to liberate the knowledge and expertise that is residing within the Divisions, etc.

Most of this effort would be voluntary. But to form a circle around this person, this would be post-
docs or PhD students, and he would need to get financial support from Brussels …. Wagner is
confident that resources would be forthcoming.

CPJG Comment
To get any concerted effort going, it takes a Coordinator with a clear mandate, perhaps financial
support, clear objectives and deadlines, and a group of enthusiastic people to share the load. I
have my reservations as to whether EPS is set up to manage this.




                                                   20
CPJG General Comments on the Meeting
I may be totally mistaken, since we (AG) are rarely involved with EPS, but here are my impressions.

There is a lack of cohesion between the Divisions. What is missing to get the mayonnaise to rise?

Not only are more meetings such as today‟s necessary for people to get to know each other and be
aware of the activities of the other Groups, but a common website/tool is required where they can
access documents, exchange information, etc.

All this needs to be “animated” by a person whose job is to create better inter-Group/Division
communication. One or two meetings a year, together with an “animator” whose job it is to ensure
continuous communication, would serve to re-inforce the communication between the divisions and
be propicious to joint projects, cross-representation, etc.

It is not sufficient that people come together once a year, express pious hopes, ask EPS to undertake
“ambitious” projects (such as setting up a site for publishing proceedings!) and then go away and
forget about everything the moment they return to their institutes …

EPS does not have the resources. And certainly the AG has little to expect from EPS.

These Notes are being shared with Fritz Wagner, Chair-elect of EPS in preparation for his
presentation to the Executive Committee.

Fritz, it would be nice for the Groups to get feedback on these meetings, rapidly – not months
afterwards.




                                                 21
27 October 2006                                                       EPAC‟08 OC/1 Annex 3

                                      MEMORANDUM

From:        Christine Petit-Jean-Genaz, EPS-AG Executive Secretary and Treasurer

To:          Caterina Biscari, Chair of the EPS-AG, 2006-2008
Copy to:     Oliver Brüning, Chair-elect of the EPS-AG

Subject:     EPS-AG Financial Situation – Status Report for EPAC‟08 OC/1 – 3 November 2006


The present report on the financial situation of the EPS-AG is to the best of my knowledge, and
describes movements since the previous Memorandum dated 29 May 2006 prepared for the
EPAC‟06 OC/4.
1.      UBS Account at CERN, in CHF
Table 1 below shows the movements relating to the UBS CHF Account since end 2003.
                  Table 1 UBS Account at CERN: Movements from end 2004
    Date                       Item                     Credit       Debit      Balance CHF
31/12/2004     UBS Interest                             4.35                      732.00
31/12/2005     UBS Interest                             3.30          0.85        734.45
2.      UBS Account at CERN, in Euros
The estimated total cost of the scanning project was ~28 kUS$. The EPAC‟88, ‟90, ‟92 and ‟94
Proceedings are now published at the JACoW site and full payment of 28,990.90 US$ has been
made. Table 2 below shows the movements to the end July 2006.
                                Table 2 UBS Account in Euros
Date           Item                                   Credit       Debit       Balance Euros
29/10/2004     UBS Balance Closing of Services                     17.88       68,704.32
31/12/2004     UBS Postal Charges                                  1.11        68,703.21
31/12/2004     Interest                                 250.42                 68,953.63
19/9/2005      Third party charges                                 13.07       68,940.56
19/9/2005      Second installment Scanning Project                 7,178.97    61,761.59
               8,589.99 US$
30/9/2005      Postal charges                             18.16                61,743.43
29/11/05       Purchase of Pitstop for JACoW                       2,500.00    59,243.43
30/11/05       UBS charges                                         14.38       59,229.05
30/12/05       Interest                                 417.61                 59,646.66
19/01/06       Per diem for Anil Rawat                             300.00      59,346.66
31/01/06       UBS charges                                         14.33       59,332.33
5/04/06        Final payment Scanning Project                      5,326.78    53,992.73
               6,447.36 $ US
30/04/06       Bank charges                                7.75                53,984.98
19/06/06       Bank charges (Leporis)                     13.00                53,971.98

                                              22
19/06/06        Student Grant for Marek Leporis                    1,150.00      52,821.98
30/06/06        Bank charges                              7.76                   52,814.22
31/07/06        Payment of Medals to Crispini                      7,056.63      45,757.59


3.       Status of General Account at EPS
Table 3 below shows the movements on the EPS AG General Account. Table 4 shows the status of
student grant sponsorship, promised and received, and Table 5 shows the Student Grant Programme
overview. Table 6 shows the total assets of the AG in Euros.
                          Table 3 General Accounts provided by EPS
Date         Item                                    Debit             Credit       Balance
1/1/03       Opening Balance on 1 January 2003                                    2,521.69
             Reimb. framing prize certificates 2002    146.03                     2,375.66
             J. Poole, JACoW Domain Name               101.49                     2,274.17
             Mme Donna Sherry, 2002 Proceedings                          100.00   2,374.17
             LSL Bibliothèque 2002 proceedings                           100.00   2,474.17
             Reimbursement to CERN of Air ticket       668.83                     1,805.34
             Bank Charges                                8.07                     1,797.27
10/03/04     Postage Board Elections                   132.11                     1,665.16
07/05/04     Postage Board Elections                   273.86                     1,391.3
04/05/04     Sale of Proceedings to Crofthouse                           137.07   1,528.37
             Bank Charges                                8.07                     1,520.3
                         Income on EPAC‟02                            74,678.25   76,198.55
End ‘04                         Balance                                           76,198.55
1/1/2005                     Bank charges                                    8.07 76,206.62
10/5/2005     Income on EPAC‟04 transferred from PSI                  34,084.23   110,290.85
11/5/2005                    Bank charges                5.48                     110,285.37
End ‘05                         Balance                                           110,285.37
13/6/2006         Grants EPAC‟06 (to make up total)  1,947.93                     108,337.44
October          Transfer of 5,000 Euros to APAC‟07  5,000                        103,337.44
             Table 4 Status of Student Grant Sponsorship (Promised and Received)
                       and Comparison with EPAC’04 on 27 March 2006
Sponsor                                      EPAC’04         EPAC’06             Received
ALBA                                                       2,000              2,000
BESSY                                       3,000          3,000              3,000
ASTeC and ISIS (CCLRC)                      4,000          5,500              5,500
CEA, DSM                                    3,000
CERN                                        9,649          9,682              9,682.42
Cockroft Institute                                         5,500              5,500
DESY                                        5,000          5,000              5,000
Diamond Light Source                                       7,308              7,308
Bank Charges on Diamond sponsorship                                               -146.16
ESRF                                        3,000          3,000              3,000
Forschungszentrum Jülich                    5,000          5,000              5,000
Forschungszentrum Karlsruhe                 2,000          2,200              2,200

                                                  23
GSI                                             2,500            3,000             2,997.25
Imperial College                                                 2,200             2,200
IN2P3                                                            5,000
INFN                                            3,000            3,000             3,000
MSL                                             1,000            1,000             1,000
PSI                                             3,216            3,300             3,300
Sincrotrone Trieste                             1,000            3,000             3,000
Synchrotron Soleil                              2,000            2,500             2,500
TOTAL RECEIVED ‘06                              47,365           71,190            66,041.51
Reliquat ’04 with EPS                                            1,383.94          1,383.94
GRAND TOTAL AVAILABLE ‘06                                        72,573.94         67,425.45
Transfer of Reg. Fees to EPAC’06                                                   -11,600
Transfer to EPAC for Students                                                      -55,825.45
                                Table 5 Student Grant Programme
    Date                         Item                         Debit          Credit        Balance
1/1/03         Balance on 1 January 2003 (reliquat                           1,892.11
               ‟02)
               Total amount received for Student                         47,268.94
               Grants following deduction of 96.06
               Euros in bank charges
22/06/04       Transfer of Grants to PSI                   47,749.76
               Bank Charges                                     27.35
               Reliquat following ‟04 Exercise             47,777.11 49,161.05           1,383.94
2005/6         Total Sponsorship „06                                  66,041.51         67,425.45
May 2006       Transfer of Registration Fees to            11,600                       55,825.45
               EPAC‟06
13/06/2006     Transfer to EPAC for Per diems              55,825.45                          0
                              Table 6 Total Assets of the AG in Euros
                Date                           Item                                Total
           June 2006        Grand Total on EPS General Account               103,337.44
           June 2006                 UBS Account in Euros                    45,757.59
           June 2006         Total Assets in Euros EPS + UBS CERN            149,095.03

Still to be accounted are a 5,000 Euro sponsorship to PAC, and a 5,000 Euro sponsorship to PRST-
AB.

There was a slight deficit on the student grant programme since the IN2P3 contribution was
included in the programme, but not received.

4.     Investment of AG Funds

In February 2006 the Board invited me to explore possible investments for funds. I have contacted
David Lee at the EPS and a UBS Investments Advisor. I was happier with the UBS advice. Two
different investments in parallel are proposed as described below (a) where the funds would be
easily accessible if necessary, the other with slightly higher, though negligible risk, to yield a higher
return.

                                                   24
a) A short-term investment where the cash would be easily available: UBS (Lux) Money Market
Fund – EUR: The fund invests principally in EUR-denominated money market instruments of first-
class issuers. The investment objective is to achieve a continuously positive return. Investors
seeking a broadly diversified portfolio of EUR money market instruments with high quality and
high liquidity may consider investing in this fund.

The fund is open-end, domiciled in Luxembourg. It is currently yielding around 2,7%. There is an
entry fee of 0,5% plus 0.14% per year, no cost at closure.

b) A middle to long-term investment (3 to 4 years say): UBS (Lux) Strategy Fund – Yield (EUR) B:
The fund invests worldwide in high-quality equities, bonds and money market instruments.
Investments are focused on fixed income paper, with an equity weighting of only around 25% as a
rule. Investments are hedged to a large extent against the reference currency. The fund‟s long-term
objective is the preservation of assets in real terms accompanied by additional earnings potential,
and it is based on official UBS investment policy. Income-oriented investors seeking a globally
diversified, balanced portfolio with the EUR as reference currency may consider investing in this
fund.

The fund is open-end, domiciled in Luxembourg. It is currently yielding around 6%. There is a 2%
entry fee, plus 0.14% per year, no cost at closure.

The terms outlined above pertain to funds managed through UBS Switzerland. EPS could no doubt
also invest AG funds though the commission via a French bank may be different.

See http://www.ubs.com and UBS Fund Gate, enter via the country of residence.


Christine Petit-Jean-Genaz
EPS-AG Executive Secretary and Treasurer




                                                25
ChPJG/10 November 2006                                                                 EPAC‟08 OC/1 Annex 4
                                      EPAC 2008
              ELEVENTH EUROPEAN PARTICLE ACCELERATOR CONFERENCE
                             Genoa, Italy, 23-27 June 2008

                              Draft Summary Notes of the First meeting of the
                                  Scientific Programme Committee (SPC)
                         held on Thursday, 2 November 2006 from 09:00 to 18:30
                        in the Bergara Room, Hotel Duques de Bergara, Barcelona

Present: C. Biscari, O. Brüning (Chairman), C. Bocchetta, R. Brinkmann, H. Eickhoff,
         D. Findlay, S. Koscielniak, S.I. Kurokawa, M. Minty, M. Peiniger, F. Pérez,
         C. Petit-Jean-Genaz (Secretary), P. Pierini, R. Schmidt A. Wolski
Absent:  R. Garnett, S. Kotaiah
_______________________________________________________________________________

1.         Introduction, and Approval of the Agenda
       Oliver Brüning welcomes the SPC to its first meeting. He asks Francis Pérez to convey the
Committee‟s thanks to Sonia Puig for making the local arrangements. The Agenda is approved
without modification.
2.         Composition of the SPC, Description of Tasks, Meetings Schedule, Deadlines and
           Procedure
        The task of the SPC is to propose the EPAC scientific programme for the approval of the
OC. Its composition, drawn from OC members, together with representatives of sister conferences,
APAC and PAC, usually via the SPC Chairs, is designed to provide expertise across the whole
range of activities addressed by the conference programme. Members represent fields of activity
rather than countries or laboratories. The SPC relies on input from a Scientific Advisory Board
(SAB) both in proposing the programme of invited oral presentations, and in providing feedback
concerning the whole scope, the organization, and the “look and feel”, of the conference.

       It is decided that the SPC will meet in Hamburg, end March/early April 2007, and once more
on the day before OC/2 when it will propose the overall programme. OC/2 will take place most
probably early in July 2007, just following PAC‟07. The full OC/SPC will meet once more prior
the conference, probably end February 2008, to select contributed orals in response to the call for
papers, to decide Session Chairs, papers for publication in PRST-AB, and to finalize all remaining
issues. An SPC sub-committee will meet in April 2007 to decide the schedule of poster
presentations.

       The SPC is informed that Akira Noda, Kyoto University, will chair the APAC‟10 SPC and
he will therefore be invited to join the present committee. Shin-Ichi Kurokawa, will chair the
APAC‟10 OC, and in that capacity he is a member of the EPAC‟08 OC.
3.         Composition of the EPAC’08 Scientific Advisory Board (SAB)
       Following a thorough review of the SAB‟06 membership and contributions, with a
noticeable decline in activity compared to SAB‟04, the SPC decides the ‟08 composition, attached
in Annex 16. A number of inactive members have been replaced. Invitations will be mailed around
6
    The attached composition is final, following input from Ansaldo, Igor Meshkov and Shin-Ichi Kurokawa.
                                                           26
mid-November, with a deadline for response mid-December. SAB members will be invited to
submit proposals for invited orals via the SPMS up to around end-February 2007. OC/SPC
members will enter their own proposals up to the SPC meeting.
4.         PRST-AB 2008 Special Issue
        Christine Petit-Jean-Genaz and Caterina Biscari report on the current status of the EPAC‟08
Special Issue of PRST-AB. They recall that the ‟06 SPC earmarked over 60 contributions. The list
was communicated to the Editor-in-Chief and the authors were solicited, on the understanding that
only work first submitted to the conference, and obeying PRST-AB publication criteria, could be
published in the special issue. Authors were invited to submit, hopefully in August, with the aim of
finalizing the special issue by the end of the year.

           At end October, 29 papers (around 50%) had been submitted to PRST-AB:

           -        4 have been published
           -        9 are active, out to referee
           -        7 are active, back from referee
           -        9 have been rejected

        It is feared that a relatively high proportion of those papers still active, out to, or back from,
referee, will be rejected. The reasons are varied, but the essence of the issue is the difference
between papers appropriate for publication in conference proceedings and papers appropriate for
PRST-AB, which aims to publish only cutting edge, new technology, new work, and only review
papers again covering new results, technology, etc.

        In the light of the large number of rejections, the question is raised as to whether PRST-AB
is the best place to publish conference proceedings. Other peer reviewed Journals such as NIM, for
example, do publish review papers.

       Following discussion it is decided that publication in PRST-AB should be pursued, but the
SPC needs to be more selective, the criteria need to be completely understood both by the SPC, and
the authors, and the opinion of the PRST-AB Editor-in-Chief should be sought prior to inviting
authors to submit to special issues.
5.         Review of Main and Sub-classifications and Scopes
        The SPC reviews the main and sub-classifications used in connection with EPAC‟06. It
decides several new sub-classifications, and agrees a proposal to transfer a number of sub-
classifications previously grouped under Accelerator Technology into an enhanced main
classification Beam Instrumentation and Feedback, now re-named Instrumentation, Controls,
Feedback & Operational Aspects.

       The agreed set of Main and Sub-classifications and subsequently reviewed Scopes are
reproduced in Annexes 2 and 37. This revised set of Main and Sub-classifications, with the
agreement of Stan Schriber and Bob Garnett, will be used already for PAC‟07.




7
    Changes in red and blue.
                                                      27
       Shane Koscielniak discusses a comparison of the PAC “Sessions” with the EPAC/PAC
Main plus Sub-classifications and he makes several good proposals for new sub-classifications. He
feels that there is a somewhat finer grain to the PAC system, though it does have some
inconsistencies, as for example sessions called “plenary open”, etc.

       Since PAC‟07 has adopted Main plus Sub-classifications, it will be possible to make useful
comparisons between PAC and EPAC, for instance concerning the time allocated to oral
presentations within the different classifications, and in particular in the field of accelerator
technology. PAC has traditionally offered more time to this field, with a view to offering proper
opportunities for engineers and technicians to contribute and participate. The SPC will study this
valuable input from PAC with the objective of offering delegates from the US similar opportunities
to contribute to EPAC and of overcoming obstacles for implementing a 3 year cycle for all three
major Particle Accelerator conferences (APAC, EPAC and PAC). However, a cloning of
conferences is not the goal.

       This topic will be followed up at the next meeting following PAC‟07 abstract submission.
                                                                Action Christine Petit-Jean-Genaz
6.     EPAC’06 Programme Statistics (no. of contributions, breakdown by main/sub-
       classification and session (time) quotas applied (invited vs contributed)) and evolution
       for ’08.
         In the past, the percentage amount of time allocated to oral presentations (both invited and
contributed) has been decided on the basis of the percentage of contributions submitted to the
previous conference in each main classification. Coordinators are free to divide up the time as they
see fit between invited (30-minute) and contributed (20-minute) presentations.

         The statistics relating to abstracts submitted to PAC‟07 in each main classification will be
used to decide the amount of time to be allocated to each main classification at EPAC‟08. The
statistics will be communicated to the SPC in advance of the meeting, together with proposals for
total oral presentation time, to be finalized during SPC/2.
                                                                 Action Christine Petit-Jean-Genaz
7. Review of Perception of EPAC’06 with input from SAB’06
      The SPC reviews the constructive criticism of the SAB concerning the overall organization
of EPAC‟06. The SPC discusses the following issues:

Number of posters is too great: The SPC prefers not to reject papers and not to apply quotas,
simply because of numbers, and is of the opinion that this is a sign of success, and the price to pay
for a general, and large, conference series;

Space in front of posters: There were actually very few complaints in connection with EPAC‟06,
though space was indeed exceedingly tight in Paris, and to a lesser extent in Lucerne. In Genoa
there will be no space problem and the LOC will ensure that the layout of the sessions will ensure
ample passage between rows;

The banquet, to have or not to have: The SPC is of the opinion that “sit-down” banquets must be
maintained as part of the conference social programme, even when there is no alternative but to split
the delegates into several different venues. An extra Reception would not satisfy requirements;


                                                 28
Student poster session: The first of such events was a great success and it should be continued, and
extended to all students, not only those applying for the Prize, or recipients of student grants;

Clashes of parallel sessions: Any basis for criticism was not evident to SPC members. The
Committee will as usual pay special attention to the scheduling of talks for the next conference;

Physics Teachers Outreach: A good idea, but goals and options need to be clarified.
Representatives of the CERN Outreach Group and the EPS Physics Education Group could be
contacted to explore possibilities.
                                       Action Caterina Biscari, Christine Petit-Jean-Genaz

Collaboration with the EPS HEP Division: Caterina Biscari was invited to a meeting in September
at CERN on the organization of the next HEP Conference to take place in Manchester in July 2007.
H. Burkhardt, CERN-AB Department, is a CERN representative on the PC to provide input in the
accelerator field. Two invited oral presentations on accelerators are scheduled within the scientific
programme, for which Caterina invites ideas for topics and speakers. A parallel session on
accelerators is also scheduled. This normally would be composed of talks selected in response to
the call for papers, however, since there are likely to be very few, proposals for topics and speakers
are solicited from the SPC. SPC Members are invited to send proposals to Caterina, copy to
Christine. Helmut Burkhardt will use these proposals for the organization of the parallel session on
accelerators of the HEP conference.
                                                                         Action: All SPC Members

       The presence of a HEP Division member on the EPAC OC is not felt to be useful, but a
communication channel between the HEP Division and the AG Group should be introduced.
Caterina should explore this communication further.
                                                                 Action, Caterina Biscari
8.     Embryonic Programme Outline for EPAC'08
       The SPC is of the opinion that the overall programme proposed in 2006 was good. The
topic will be discussed again at SPC/2 when any fine tuning can be decided. In the meantime, the
committee should think about proposals for opening, closing and entertainment talks.
9.     Relations with Industry
        Michael Peiniger reports on the creation over the last two years of regional industrial fora.
These came about gradually, with the decision to go to SCRF with ILC, and in the light of the
approval of an increasing number of global projects, for example XFEL, IFMIF, LHC, etc., as well
as the need to improve communication and cooperation within industry. Michael reports on the
Japanese initiative with over 60 members and a General Secretary. The European Industrial Forum
has recruited some 20 to 30 companies, and a Linear Collider Forum has been created in the US.

        Michael is currently discussing the organization of a special session during PAC‟07 to
address such issues as international cooperation, information exchange etc., and he would like to
propose this as one of the topics for the special session for industry during EPAC‟08, possibly as
well as a satellite meeting, an initiative to be continued in Kyoto 2010, since this will be a very
exciting time for projects.




                                                 29
       The SPC is in favour of such initiatives and is certainly open to hosting a satellite meeting
during EPAC‟08. Michael should discuss local arrangements with representatives of the LOC. He
can report on progress at the next SPC meeting.
10. Next SPC Meetings
       Reinhard Brinkmann offers to host the next SPC meeting at DESY, Hamburg. It will span
1.5 days from lunchtime on 12 April to around 16:00 on 13 April.

Christine Petit-Jean-Genaz

Annexes:
1.    Composition of SAB
2.    Main and Sub-classifications
3.    Scopes




                                                30
CPJG/14 November 2006                                                EPAC‟08 SPC/1, Annex 1

                       Invitations sent to SAB’08 (82 members)
In black, continuing members
In blue, new members

      A. Jackson, ALS, Melbourne (check affiliation)                  Australia
      G. Ryckewaert, Université Catholique de Louvain, Louvain-la-    Belgium
      Neuve
      D. Dinev, INRNE, Sofia                                          Bulgaria
      L. Dallin, Canadian Light Source, Saskatoon                     Canada
      Jiuqing Wang, IHEP, Beijing                                     China
      Zhentang Zhao, SINAP                                            China
      Søren Pape Møller, Aarhus                                       Denmark
      J. Bergoz, Bergoz Instrumentation, Saint Genis Pouilly          France
      Laurent Farvaque, ESRF, Grenoble                                France
      Jean-Michel Lagniel, GANIL, Caen                                France
      M.-P. Level, SOLEIL, Orsay                                      France
      A. Tkatchenko, IPN, Orsay,                                      France
      H. Henke, Institut für Theoretische Elektrotechnik, Berlin      Germany
      S. Khan, Hamburg University                                     Germany
      J. Knobloch, BESSY, Berlin                                      Germany
      D. Krämer, GSI, Darmstadt                                       Germany
      R. Maier, FZJ, Jülich                                           Germany
      J. Rossbach, DESY, Hamburg                                      Germany
      P. Spiller, GSI, Darmstadt                                      Germany
      T. Weiland, TU-Darmstadt                                        Germany
      T. Weis, University of Dortmund                                 Germany
      F. Willeke, DESY, Hamburg                                       Germany
      R. Bhandari, VECC                                               India
      S. Krishnagopal, RRCAT                                          India
      G. Bisoffi, Legnaro                                             Italy
      D. Bulfone, Sincrotrone Trieste                                 Italy
      S. Gammino, INFN, Catania                                       Italy
      C. Pagani, INFN-LASA Milano                                     Italy
      R. Penco, Ansaldo Superconduttori SpA                           Italy
      C. Ronsivalle, ENEA, Frascati (Roma)                            Italy
      M. Zobov, LNF, Frascati                                         Italy
      K. Akai, KEK, Ibaraki                                           Japan
      A. Goto, RIKEN                                                  Japan
      M. Kanazawa, NIRS                                               Japan
      K. Ohmi, KEK, Ibaraki                                           Japan
      T. Shintake, RIKEN                                              Japan
      H. Tanaka, SPring-8/JASRI, Hyogo                                Japan
      J. Urakawa, KEK, Ibaraki                                        Japan
      H. Yokomizo, JAEA                                               Japan
      B.-H. Choi, KAERI                                               Korea

                                             31
In Soo Ko, Postech                                Korea
S. Ivanov, IHEP, Protvino, Moscow Region          Russia
I. Meshkov, JINR, Moscow Region                   Russia
V. Parkhomchuk, BINP, Moscow                      Russia
B. Sharkov, ITEP, Moscow                          Russia
L. Garcia-Tabares, CEDEX, Madrid                  Spain
M. Pont, CELLS, Barcelona                         Spain
Rok Ursic, Instrumentation Technologies           Slovenia
M. Eriksson, MAX-lab, Lund                        Sweden
V. Ziemann, TSL, Uppsala                          Sweden
R. Assmann, CERN, Geneva                          Switzerland
F. Bordry, CERN, Geneva                           Switzerland
T. Linnecar, CERN, Geneva                         Switzerland
L. Rivkin, PSI, Villigen                          Switzerland
L. Rossi, CERN, Geneva                            Switzerland
F. Ruggiero, CERN, Geneva                         Switzerland
A. Wrulich, PSI, Villigen                         Switzerland
F. Zimmermann, CERN, Geneva                       Switzerland
Chen June-Rong, NSRRC, Taiwan                     Taiwan
M. Van der Wiel, TUE                              The Netherlands
P. Burrows, Queen Mary University of London       UK
J. Clarke, Daresbury                              UK
J. Dainton, Cockroft Institute                    UK
K. Peach, Adams Institute                         UK
M. Poole, ASTeC CLRC DL, Cheshire                 UK
J. Thomason, RAL                                  UK
R. Walker, DLS Ltd., Oxfordshire                  UK
J. Byrd, LBNL, Berkeley                           USA
J. Corlett, LBNL                                  USA
G. Dugan, Cornell University                      USA
S. Henderson, ORNL                                USA
K.J. Kim, ANL                                     USA
S.Y. Lee, IUCF, Bloomington                       USA
L. Merminga, Jlab, Newport News                   USA
S. Nath, LANL, Los Alamos                         USA
P. O’Shea, University of Maryland, College Park   USA
S. Ozaki, BNL, New York                           USA
T. Raubenheimer, SLAC, Stanford                   USA
V. Shiltsev, FNAL, Batavia                        USA
R. Siemann, SLAC, Stanford                        USA
M. Tigner, Cornell University, New York           USA
J. Wei, BNL-SNS, New York                         USA




                                       32
                                       Proposal for SAB’08
                                       Working Document
In black ‟06 members, continuing
In blue, new proposals
In red, ‟06 members rejected for „08

        A. Jackson, ALS, Melbourne                                     Australia
        G. Ryckewaert, Université Catholique de Louvain, Louvain-la-   Belgium
        Neuve
        D. Dinev, INRNE, Sofia                                         Bulgaria
        L. Dallin, Canadian Light Source, Saskatoon                    Canada
        S.X. Fang, IHEP, Beijing                                       China
        Wang Jiuqing, IHEP, Beijing                                    China
        Zhao Zhentang, SINAP                                           China
        C. Zhang, BEPC, Beijing                                        China
        J. Hangst, Institute of Physics and Astronomy, Århus           Denmark
        Søren Pape Møller, Aarhus                                      Denmark
        J. Bergoz, Bergoz Instrumentation, Saint Genis Pouilly         France
        P. Elleaume, ESRF, Grenoble, France                            France
        Laurent Farvaque, ESRF, Grenoble                               France
        M.-P. Level, SOLEIL, Orsay                                     France
        P. Maccioni, CERCA, Romans sur Isère                           France
        N. Pichoff, CEA-DAM Ile-de-France, Bruyères-le-Châtel          France
        A. Tkatchenko, IPN, Orsay                                      France
        N. Angert, GSI, Darmstadt                                      Germany
        K. Blasche, GSI, Darmstadt                                     Germany
        H. Henke, Institut für Theoretische Elektrotechnik, Berlin     Germany
        S. Khan, Hamburg University                                    Germany
        J. Knobloch, BESSY, Berlin                                     Germany
        D. Krämer, GSI, Darmstadt                                      Germany
        R. Maier, FZJ, Jülich                                          Germany
        J. Rossbach, DESY, Hamburg                                     Germany
        P. Schmüser, DESY, Hamburg                                     Germany
        P. Spiller, GSI, Darmstadt                                     Germany
        T. Weiland, TU-Darmstadt                                       Germany
        T. Weis, University of Dortmund                                Germany
        F. Willeke, DESY, Hamburg                                      Germany
        R. Bhandari, VECC                                              India
        S. Krishnagopal, RRCAT                                         India
        G. Bisoffi, Legnaro                                            Italy
        D. Bulfone, Sincrotrone Trieste                                Italy
        S. Gammino, INFN, Catania                                      Italy
        C. Pagani, INFN-LASA Milano                                    Italy
        R. Penco, Ansaldo Superconduttori SpA,                         Italy
        L. Picardi, ENEA, Frascati (Roma)                              Italy
        P. Raimondi, INFN-LNF, Frascati (Roma)                         Italy
        C. Ronsivalle, ENEA, Frascati (Roma)                           Italy
        S. Tazzari, Università di Roma II "Tor Vergata", Roma          Italy
                                               33
M. Zobov, LNF, Frascati                                    Italy
Y.H. Chin KEK                                              Japan
A. Goto, RIKEN                                             Japan
M. Kanazawa, NIRS                                          Japan
H. Koiso, KEK                                              Japan
Y. Mori, KEK, Tanashi Branch                               Japan
K. Akai, KEK                                               Japan
K. Ohmi, KEK                                               Japan
T. Shintake, RIKEN                                         Japan
H. Tanaka, SPring-8/JASRI, Hyogo                           Japan
Y. Yamazaki, J-PARC Project, Ibaraki-ken                   Japan
Y. Yano, RIKEN                                             Japan
K. Yokoya, KEK, Ibaraki-ken                                Japan
H. Yokomizo, JAEA                                          Japan
J. Urakawa, KEK                                            Japan
B.-H. Choi, KAERI                                          Korea
In Soo Ko, Postech                                         Korea
S. Kulinski, The Andrzej Soltan Institute, Otwock-Swierk   Poland
S. Ivanov, IHEP, Protvino, Moscow Region                   Russia
Parkhomchuk, BINP                                          Russia
I. Meshkov, JINR, Moscow Region                            Russia
B. Sharkov, ITEP, Moscow                                   Russia
N. Vinokurov, BINP, Novosibirsk,                           Russia
M. Pont, CELLS, Barcelona                                  Spain
L. Garcia-Tabares, CEDEX                                   Spain
Rok Ursic, Instrumentation Technologies                    Slovenia
M. Eriksson, MAX-lab, Lund                                 Sweden
D. Reistad, TSL, Uppsala                                   Sweden
V. Ziemann, TSL, Uppsala                                   Sweden
R. Assmann, CERN, Geneva                                   Switzerland
F. Bordry, CERN, Geneva                                    Switzerland
R. Eichler, PSI, Villigen                                  Switzerland
T. Linnecar, CERN, Geneva                                  Switzerland
L. Rivkin, PSI, Villigen                                   Switzerland
H.-A. Synal, PSI, Villigen and ETH Zurich                  Switzerland
A. Wrulich, PSI, Villigen                                  Switzerland
F. Zimmermann, CERN, Geneva                                Switzerland
Chen June-Rong, NSRRC                                      Taiwan
G. Luijckx, NIKHEF-K, Amsterdam                            The Netherlands
L. Rossi, CERN                                             Switzerland
F. Ruggiero, CERN                                          Switzerland
M. Van der Wiel, TUE                                       The Netherlands
R. Bingham, RAL                                            UK
P. Burrows, Queen Mary University of London                UK
J. Clarke, Daresbury                                       UK
K. Peach, Adams Institute                                  UK
J. Dainton, Cockroft Institute                             UK
M. Poole, ASTeC CLRC DL, Cheshire                          UK

                                       34
J. Thomason, RAL                                  UK
R. Walker, DLS Ltd., Oxfordshire                  UK
J. Byrd, LBNL, Berkeley                           USA
Y. Cho, ANL, Argonne                              USA
G. Dugan, Cornell University                      USA
J. Corlett, LBNL                                  USA
S. Henderson, ORNL                                USA
K.J. Kim, ANL                                     USA
S.Y. Lee, IUCF, Bloomington                       USA
L. Merminga, Jlab, Newport News                   USA
S. Nath, LANL, Los Alamos                         USA
P. O’Shea, University of Maryland, College Park   USA
S. Ozaki, BNL, New York                           USA
T. Raubenheimer, SLAC, Stanford                   USA
V. Shiltsev, FNAL, Batavia                        USA
R. Siemann, SLAC, Stanford                        USA
M. Tigner, Cornell University, New York           USA
J. Wei, BNL-SNS, New York                         USA




                                      35
CPJG/10 November 2006                                                  EPAC‟08 SPC/1 Annex 2
           EPAC'08 Scientific Programme Committee Session Coordinators
                             Sessions and Classifications
                            Discussed at EPAC’08 SPC/1
                                   O. Brüning, SPC Chairman

Coordinators             Ses-      Sub-classifications     Main Classifications/Sessions
                         sions
R. Schmidt              01         A01, A02, A14, A15,     Circular Colliders
                                   A17, A20, T12, T19
C. Bocchetta            02         A05, A06, A14, A16,     Synchrotron Light Sources and FELs
                                   T02, T12, T15, T24
R. Brinkmann            03         A03, A08-10, A12-15,    Linear Colliders, Lepton Accelerators
                                   T02, T19                and New Acceleration Techniques
D. Findlay              04         A04, A07-08, A11-12,    Hadron Accelerators
                                   A14-15, A18-19, T01,
                                   T12, T19
A. Wolski               05         D01 to D05              Beam Dynamics and Electromagnetic
                                                           Fields
M. Minty                06         T03-05, T17-18, T21-    Instrumentation, Controls, Feedback &
                                   T24                     Operational Aspects
F. Pérez                07         T06-T11, T13-T14,       Accelerator Technology Main Systems
                                   T16, T20, T22-25, T28
H. Eickhoff/M. Peiniger 08         U01 to U04, T26-27      Applications of Accelerators,
                                                           Technology Transfer and Relations
                                                           with Industry


    Coordinators        Sessions                                              Session Titles
                                                 Classifications
R. Schmidt             01           A01   Hadron Colliders                 Circular Colliders
                                    A02   Lepton Colliders
                                    A14   Advanced Concepts
                                    A15   High Intensity Accelerators
                                    A17   Electron-Hadron Colliders
                                    A20   Accelerators and Storage Rings,
                                          Other (old 18)
                                    T12   Beam Injection/Extraction and
                                          Transport
                                    T19   Collimation and Targetry
C. Bocchetta           02           A05   Synchrotron            Radiation Synchrotron Light
                                          Facilities                       Sources, and FELs
                                    A06   Free Electron Lasers

                                                36
                    A14 Advanced Concepts
                    A16 Energy Recovery Linacs
                        (ERLs)
                    T02 Lepton Sources
                    T12 Beam Injection/Extraction and
                        Transport
                    T15 Undulators and Wigglers
                    T24 Lasers
R. Brinkmann   03   A03 Linear Colliders                   Linear Colliders,
                    A08 Linear Accelerators                Lepton Accelerators
                    A09 Muon        Accelerators    and    and New
                        Neutrino Factories                 Acceleration
                    A10 Damping Rings                      Techniques
                    A12 FFAG, Cyclotrons
                    A13 New Acceleration Techniques
                    A14 Advanced Concepts
                    A15 High Intensity Accelerators
                    T02 Lepton Sources
                    T19 Collimation & Targetry
D. Findlay     04   A04 Circular Accelerators              Hadron Accelerators
                    A07 Electrostatic Accelerators
                    A08 Linear Accelerators
                    A11 e-coolers
                    A12 FFAG, Cyclotrons
                    A14 Advanced Concepts
                    A15 High Intensity Accelerators
                    A18 Radioactive Ions
                    A19 Secondary Beams
                    T01 Proton and Ion Sources
                    T12 Beam Injection/Extraction and
                        Transport
                    T19 Collimation and Targetry
A. Wolski      05   D01 Beam Optics – Lattices,            Beam Dynamics and
                        Correction Schemes, Transport      Electromagnetic
                    D02 Non-linear      Dynamics      –    Fields
                        Resonances, Tracking, Higher
                        Order
                    D03 High Intensity – Incoherent
                        Instabilities, Space Charge,
                        Halos, Cooling
                    D04 Instabilities   –     Processes,
                        Impedances, Countermeasures
                    D05 Code Developments and
                        Simulation Techniques
M. Minty       06   T03 Beam Diagnostics and               Instrumentation,
                        Instrumentation                    Controls, Feedback
                    T04 Accelerator/Storage Ring           & Operational
                        Control Systems                    Aspects
                    T05 Beam Feedback Systems

                               37
                   T17 Alignment and Survey
                   T18 Radiation Monitoring and
                       Safety
                   T21 Reliability, Operability
                   T22 Machine Protection
                   T23 Timing and Synchronization
                   T24 Lasers
F. Pérez      07   T06 Room Temperature RF              Accelerator
                   T07 Superconducting RF               Technology Main
                   T08 RF Power Sources                 Systems
                   T09 Room-Temperature Magnets
                   T10 Superconducting Magnets
                   T11 Power Supplies
                   T13 Cryogenics
                   T14 Vacuum Technology
                   T16 Pulsed Power Technology

                   T20    Infrastructures
                   T22  Machine Protection
                   T23 Timing and Synchronization
                   T24 Lasers
                   T25  Low Level RF
                   T28  Subsystems, Technology and
                        Components, Other (moved
                        down)
H. Eickhoff   08   Applications:                        Applications of
                   U01 Medical Applications             Accelerators,
                   U02 Materials      Analysis    and   Technology Transfer
                        Modification                    and Relations with
                   U03 Transmutation and Power          Industry
                        Generation (new name)
                   U04 Other

M. Peiniger        TT/Relations with Industry
                   T26 Technology Transfer
                   T27 Industrial Collaboration




                              38
                      CLASSIFICATION OF PAPERS FOR EPAC'08



Accelerators and Storage Rings                      T   19   Collimation and Targetry
A 01 Hadron Colliders                               T   20   Infrastructures
A 02 Lepton Colliders                               T   21   Reliability, Operability
A 03 Linear Colliders                               T   22   Machine Protection (new)
A 04 Circular Accelerators                          T   23   Timing and Synchronization (new)
A 05 Synchrotron Radiation Facilities               T   24   Lasers (moved down from T22)
A 06 Free Electron Lasers                           T   25   Low Level RF
A 07 Electrostatic Accelerators                     T   26   Technology Transfer (moved down)
A 08 Linear Accelerators                            T   27   Industrial Collaboration (moved down)
A 09 Muon Accelerators and Neutrino                 T   28   Subsystems,        Technology      and
      Factories                                              Components, Other (moved down)
A 10 Damping Rings
A 11 e-coolers
A 12 FFAG, Cyclotrons                               Beam Dynamics and Electromagnetic Fields
A 13 New Acceleration Techniques                    D 01 Beam Optics – Lattices, Correction
A 14 Advanced Concepts                                   Schemes, Transport
A 15 High Intensity Accelerators                    D 02 Non-linear Dynamics – Resonances,
A 16 Energy Recovery Linacs (ERLs)                       Tracking, Higher Order
A 17 Electron-Hadron Colliders                      D 03 High Intensity – Incoherent Instabilities,
A 18 Radioactive Ions (from PAC‟07)                      Space Charge, Halos, Cooling
A 19 Secondary Beams (new)                          D 04 Instabilities – Processes, Impedances,
A 20 Accelerators and Storage Rings, Other               Countermeasures
      (moved down                                   D 05 Code Developments and Simulation
                                                         Techniques

Subsystems, Technology and Components
T 01 Proton and Ion Sources                         Applications of Accelerators
T 02 Lepton Sources                                 U 01 Medical Applications
T 03 Beam Diagnostics and Instrumentation           U 02 Materials Analysis and Modification
T 04 Accelerator/Storage    Ring     Control        U 03 Transmutation and Power Generation
      Systems                                             (new name)
T 05 Beam Feedback Systems                          U 04 Other
T 06 Room Temperature RF
T 07 Superconducting RF
T 08 RF Power Sources
T 09 Room-Temperature Magnets
T 10 Superconducting Magnets
T 11 Power Supplies
T 12 Beam Injection/Extraction and Transport
T 13 Cryogenics
T 14 Vacuum Technology
T 15 Undulators and Wigglers (previously
      named Insertion Devices)
T 16 Pulsed Power Technology
T 17 Alignment and Survey
T 18 Radiation Monitoring and Safety
                                               39
CPJG/10 November 2006                                                   EPAC‟08 SPC/1 Annex 3
                            EPAC’08
                            DRAFT
        Scope of Sessions and Associated Classifications
 For review of both scopes, and classifications, following review
      of Main and Sub-classifications on 2 November 2006
                                     Main Classification 01
                                       Circular Colliders
                                 Coordinator: Rüdiger Schmidt
                     Allocation: invited/contributed papers – to be decided

Session 1 is devoted to synchrotrons and storage rings for high energy physics. It includes lepton
and hadron colliders presently in operation, under construction or under development. Among the
subjects for this session are operating experience and performance limitations, upgrade plans,
accelerator physics and technology issues specific to a certain collider and the design and R&D for
future projects.

Text of Scope agreed by Rüdiger without change.

Sub-classifications associated with MC 01 are:
A01 Hadron Colliders
A02 Lepton Colliders
A14 Advanced Concepts
A15 High Intensity Accelerators (from High Intensity Proton Machines)
A17 Electron-Hadron Colliders
A20 Accelerators and Storage Rings, Other
T12 Beam Injection/Extraction and Transport
T19 Collimation and Targetry

                                     Main Classification 02
                             Synchrotron Light Sources and FELs
                                 Coordinator: Carlo Bocchetta
                     Allocation: invited/contributed papers – to be decided

Session 2 covers Light Sources based on synchrotron storage rings and linacs including 'energy
recovery linacs' and FELs. All these facilities may incorporate advanced insertion devices, these
include planar and helical field undulators of high quality, based on either permanent magnet or
electromagnet technologies; variants are the superconducting magnet solutions. Papers on all
these topics can be project descriptions or cover individual aspects; both theoretical and
experimental results are solicited. Associated accelerator systems, such as injectors and booster
synchrotrons, can also be proposed for this Session.



                                                40
New Session 2: Session 2 covers Light Sources based on synchrotron storage rings and linacs
including Energy Recovery Linacs (ERLs) and FELs. These light sources incorporate advanced
insertion devices, including high quality planar and helical field undulators based on permanent
magnet or electromagnet technologies. Associated accelerator systems, such as injectors, booster
synchrotrons and high brightness electron sources can also be proposed for this Session, as can laser
systems and their use. Papers presented can be project descriptions or cover individual aspects of
light sources. Both theoretical and experimental results are solicited.

Sub-classifications associated with MC 02 are:
A05 Synchrotron Radiation Facilities
A06 Free Electron Lasers
A14 Advanced Concepts
A16 Energy Recovery Linacs (ERLs)
T02 Lepton Sources
T12 Beam Injection/Extraction and Transport
T15 Undulators and Wigglers (new name)
T24 Lasers (re-numbered, and added to this Session)

                                    Main Classification 03
           Linear Colliders, Lepton Accelerators and New Acceleration Techniques
                              Coordinator: Reinhard Brinkmann
                   Allocation: invited/contributed papers – to be decided

Session 3 is devoted (i) to all aspects of the design of linear colliders, neutrino factories and muon
colliders, their challenges and limitations (accelerator physics, accelerating systems, beam delivery
systems, etc.) together with the status and experimental results of the test facilities; and (ii) to new
concepts of accelerating techniques which may overcome the present limitations due to size and
cost of future large accelerators or give access to very new beam characteristics.

Sub-classifications associated with MC 03 are:
A03 Linear Colliders
A08 Linear Accelerators
A09 Muon Accelerators and Neutrino Factories
A10 Damping Rings
A12 FFAG, Cyclotron
A13 New Acceleration Techniques
A14 Advanced Concepts
A15 High Intensity Accelerators (from High Intensity Proton Machines)
T02 Lepton Sources
T19 Collimation and Targetry (added)




                                                  41
                                     Main Classification 04
                                      Hadron Accelerators
                                  Coordinator: David Findlay
                     Allocation: invited/contributed papers – to be decided

Old Text: Session 4 is devoted to the design, construction, operation and development of both low,
medium and high energy hadron accelerators, excluding hadron colliders. It includes ion sources,
electrostatic accelerators, proton and ion linear accelerators, proton and ion synchrotrons,
radioactive beam facilities, antiproton accumulators and collectors, ion accumulator and storage
rings, cyclotrons, synchro-cyclotrons, FFAG's etc. Both low and high-intensity machines are
covered, also including all aspects of the high-intensity fixed-target machines as spallation neutron
sources, proton drivers etc.

New Text proposed by David: Session 4 is devoted to designing, developing, upgrading,
constructing and commissioning low-, medium- and high-energy hadron accelerators, excluding
hadron colliders. The session includes ion sources, electrostatic accelerators, proton and ion linear
accelerators, proton and ion synchrotrons, radioactive beam facilities, antiproton accumulators and
collectors, ion accumulator and storage rings, cyclotrons, synchrocyclotrons, FFAGs and any other
similar machines. Both low- and high-intensity machines are covered, as are all relevant aspects of
high-intensity fixed-target machines such as proton drivers for spallation neutron sources, neutrino
factories, etc.

Sub-classifications associated with MC 04 are:
A04 Circular Accelerators
A07 Electrostatic Accelerators
A08 Linear Accelerators
A11 e-Coolers
A12 FFAG, Cyclotrons
A14 Advanced Concepts
A15 High Intensity Accelerators (new name)
A19 Secondary Beams (new sub-classification)
T01 Proton and Ion Sources
T12 Beam Injection/Extraction and Transport
T19 Collimation and Targetry

                                     Main Classification 05
                          Beam Dynamics and Electromagnetic Fields
                                 Coordinator: Andrzej Wolski
                     Allocation: invited/contributed papers – to be decided

Session 5 includes reviews and progress reports on general aspects of electro-magnetic interaction
of charged particle beams in accelerators and storage rings. It covers linear and non-linear beam
optics, modeling of externally applied or beam-generated electro-magnetic fields, as well as theory,
observations and simulations of single-particle dynamics and collective effects, both coherent and
incoherent. The emphasis is on deepening the understanding of fundamental processes or
limitations governing beam dynamics and uncovering possible new mechanisms relevant to
accelerator design and performance, independent of technological or project-specific aspects.

                                                 42
No change in text, agreed by Andy Wolski

Sub-classifications associated with MC 05 are:
D01 Beam Optics – Lattices, Correction Schemes, Transport
D02 Non-linear Dynamics – Resonances, Tracking, Higher Order
D03 High Intensity – Incoherent Instabilities, Space Charge, Halos, Cooling
D04 Instabilities – Processes, Impedances, Counter-measures
D05 Code Developments and Simulation Techniques

                                    Main Classification 06
                 Instrumentation, Controls, Feedback & Operational Aspects
                                          (new title)
                                 Coordinator: Michiko Minty
                    Allocation: invited/contributed papers – to be decided

Old text: Session 6 covers all types of instrumentation used for measuring properties of the particle
beams including position, size, momentum, bunch length etc, as well as systems to counteract
deviations of the beam parameters from requirements including feedback methods.

New Text proposed by Michiko on 8 November: This Session is devoted to measurement and
control of the beam parameters in particle accelerators including beam diagnostics and
instrumentation, beam feedback systems, timing and synchronization schemes and laser-based
instrumentation. Included also are contributions on accelerator/storage ring control systems and
operational aspects of modern accelerators such as alignment and surveying methods, machine
protection systems, and issues pertaining to reliability and operability and to radiation monitoring
and safety.

Sub-Classifications associated with MC 06 are:
T03 Beam Diagnostics and Instrumentation
T04 Accelerator/Storage Ring Control Systems (new to this MC)
T05 Beam Feedback Systems
T17 Alignment and Survey (new to this MC)
T18 Radiation Monitoring and Safety (new to this MC)
T21 Reliability, Operability (new to this MC)
T22 Machine Protection (new classification)
T23 Timing and Synchronization (new classification)
T24 Lasers (re-numbered from 22 and new to this MC)

                                    Main Classification 07
                 Accelerator Technology Main Systems (slightly modified title)
                                 Coordinator: Francisco Pérez
                    Allocation: invited/contributed papers – to be decided

Old Text: Session 7 groups presentations on components or subsystems with emphasis on
technological aspects and methods essential to the development of accelerators from the point of
view of performance, size or cost effectiveness.

                                                 43
New text proposed by Francis on 8 November: Session 7 is devoted to contributions on the design,
construction, testing and performances of accelerator components or subsystems, with emphasis on
technological aspects and methods. Special attention is due to technological developments that
allows to improve accelerators from the point of view of performance, size or cost effectiveness.


Sub-classifications associated with MC 07 are:
T06 Room Temperature RF
T07 Superconducting RF
T08 RF Power Sources
T09 Room Temperature Magnets
T10 Superconducting Magnets
T11 Power Supplies
T13 Cryogenics
T14 Vacuum Technology
T16 Pulsed Power Technology
T20 Infrastructures
T22 Machine Protection (new classification)
T23 Timing and Synchronization (new classification)
T24 Lasers (re-numbered from 22)
T25 Low level RF
T28 Subsystems, Technology and Components, other

                                    Main Classification 08
   Applications of Accelerators, Technology Transfer and Relations with Industry (slightly
                                            modified title)
                                         Coordinators:
                              Hartmut Eickhoff (Applications),
                      Michael Peiniger (TT & Relations with Industry)
                    Allocation: invited/contributed papers – to be decided


Scope of Applications
Session 8 includes contributions with emphasis on applications of accelerators rather than on
accelerator aspects proper.


Old Text: Scope of TT Session
The Technology Transfer Session, is mainly addressed to Accelerator Laboratories, in order to
improve the methods for TT. It covers relevant issues for successful TT, structures needed to
promote TT, technology incubator for start-up companies, and intellectual property and patenting.




                                               44
New Text proposed by Michael on 8 November: Scope of TT Session
The Technology Transfer Session, is mainly addressed to Accelerator Laboratories to improve the
methods and strategies for TT, and to Industry to create business out of TT. It covers relevant
issues for successful TT, structures needed to promote TT, technology incubator for start-up
companies, and intellectual property and patenting.


Old Text: Scope of Session on Relations with Industry
The Session on Industrial Relations, is addressed to Industry and Accelerator Laboratories in order
to improve performance and the achievement of the contract goals through the creation of mutual
understanding, contractual matters, joint research and development, measures to improve contract
goals.

New Text proposed by Michael on 8 November: Scope of Session on Relations with Industry
The Session on Relations between Laboratories and Industry is addressed to both sides in order to
improve performance and the achievement of the contract goals through the creation of mutual
understanding, contractual matters, joint research and development, measures to improve contract
goals.


Sub-classifications associated with Applications are:
U01 Medical Applications
U02 Materials Analysis and Modification
U03 Transmutation and Power Generation (new name)
U04 Other applications

Sub-classifications associated with TT and Industrial Relations
T26 Technology Transfer
T27 Industrial Collaboration




                                                45
November 2006                                                                 EPAC‟08 OC/1 Annex 5

EPS-AG Ph.D. Prize
The European Physical Society Accelerator Group announces the introduction of a Prize for an
outstanding thesis leading to the degree of Ph.D.


Guideline and regulations are as follows:

      A prize will be awarded at each European Particle Accelerator Conference (EPAC) for a
       thesis that has been examined and deemed to merit the award of Ph.D. in the intervening
       years between EPAC conferences.
      Eligible candidates must be or have been registered as students at a university or approved
       accelerator institution.
      Nomination is by institution (university or laboratory) and each institution may nominate up
       to two candidates for the prize, the submissions being made via the Head of Department or
       Division Head (the Nominator).
      The thesis should be in the field of accelerator physics or accelerator technology.
      6 printed copies of the thesis or an electronic file should be sent to the EPAC Conferences
       Coordinator8 nine months before the subsequent EPAC conference.
      The formal timetable will be advertised in a poster announcing the award, sent to
       institutions and other relevant bodies, and advertised on the EPS-AG and EPAC web pages
       one year in advance of the subsequent EPAC conference.
      The thesis should be accompanied by an expanded abstract of about 5 pages in length
       outlining the main arguments of the work. The Abstract should describe the subject of the
       thesis, its main findings, arguments and principal conclusions. It should be accompanied by
       a table of contents.
      In forwarding the thesis, the Nominator should provide the names of two experts in the
       field, not members of the candidate's institution, who have agreed to act as assessors.
      A Prize Committee will meet six months in advance of the subsequent EPAC conference to
       short-list up to five theses, each of which will then be assessed by at least one of the


8     Mrs Christine Petit-Jean-Genaz, CERN, Geneva 23, Switzerland (christine.petit-jean-
genaz@cern.ch)
                                            46
       specialists, whose reports will be used by the Committee to choose the winner of the prize at
       a meeting to take place in conjunction with the Organizing Committee meeting which takes
       place usually four months in advance of the conference.
      The basis of the Prize will be originality, significance and importance to accelerator physics,
       and academic excellence.
      The winner will be announced in the brochure for the EPAC conference that follows the
       decision and on the EPS-AG website.
      The prize will be €1000. The candidate will give a presentation of the thesis and will receive
       the prize at the conference. Expenses incurred in attending the conference will be covered
       (including registration, travel and accommodation).

      The prize shall be called the EPS-AG Ph.D. Prize


Constitution of the Prize Committee:

      Chairman nominated by the Board of EPS-AG
      Two other members selected from the Board of EPS-AG
      Two other members nominated by the Chairman and subject to the approval of the Board of
       EPS-AG.




                                                 47

				
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