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Project Employee Id Request - Excel

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Project Employee Id Request - Excel Powered By Docstoc
					                       UNIVERSITY OF RHODE ISLAND
               REQUEST TO TRANSFER COMPENSATORY CHARGES
THE PEOPLESOFT CHARTFIELD STRING IS REQUIRED FOR BOTH THE HOME DEPARTMENT AND THE
OVERTIME DEPARTMENT. A FORM RECEIVED IN PAYROLL WITHOUT THIS INFORMATION WILL BE
RETURNED TO THE HOME DEPARTMENT TO BE COMPLETED AND RESUBMITTED.

                                                              DATE_______________________
EMPLOYEE NAME     ____________________________________________________

PEOPLESOFT EMPL ID# __________________________________________________

PAY PERIOD ENDING DATE WORK WAS PERFORMED _______________________
DATES AND HOURS WORKED ___________________________________________________________
ARE THE ABOVE HOURS POSTED TO THE ATTENDANCE REPORT?        YES          NO

APPROVALS:

HOME DEPARTMENT:

HOME ACCOUNT (FRS) ______________          HOME DEPT APPROVAL _____________________________

                                    FUND    DEPT    PROGRAM           PROJECT
HOME DEPT CHARTFIELD STRING

OVERTIME DEPARTMENT:

                                           O
  ACCT TO CHARGE (FRS) _____________________ T DEPT APPROVAL_________________________________
.
PEOPLESOFT CHARTFIELD TO CHARGE              FUND      DEPT PROGRAM             PROJECT




RESEARCH ACCOUNTING APPROVAL _____________________________________________________________
(Necessary for charges to ledger 5 accounts only)
REASON FOR CHARGE TO LEDGER 5 ACCOUNT:




THIS FORM IS FOR THE PURPOSE OF REQUESTING TRANSFER OF COMP TIME CHARGES ONLY.

THIS FORM MUST BE SUBMITTED WITH THE APPROPRIATE BIWEEKLY ATTENDANCE REPORT
UNLESS IT IS FOR HOURS WORKED ON SATURDAY (the last day of the pay period) IN WHICH
CASE IT MUST BE SUBMITTED ON MONDAY.




FOR PAYROLL USE ONLY

PAY PERIOD# EARNED _________      P/R ACCT ___________________________________

RATE _________________     HOURS ________________ TOTAL ____________________




                                                                                      rev 7/12/2011
                                                      INSTRUCTIONS

The purpose of this form is to provide for the proper assignment of charges for overtime work performed by employees
outside of their home department when the employee has elected to receive compensatory time in lieu of paid overtime.
The timely submission of this form will insure the timely accrual of comp time to employees, and the prompt adjustment of
charges of comp time costs to the appropriate accounts.

For the purpose of this form, overtime is defined as hours worked in excess of an employee’s normal full-time workweek (35
or 40). This form is not designed to transfer hours of part-time employees who work in excess of their work week but less
than their full-time equivalency (35 or 40 hours). The proper distribution of salary for part-time employees working less than
their full-time equivalency can be achieved through the submission of a USP-2.

DATE – Enter the date the form is prepared.

EMPLOYEE NAME – Enter the name of the employee performing the overtime.

SSN – Enter the employee’s social security number.

EMPLOYEE ID # - Enter the employee’s 9 digit PeopleSoft Employee ID number. This number can be found by
performing a search match using the employee’s social security number. The navigation on e-campus is, Search
Match>Search Match>Use>Search Match. Enter the employees SS# in the National ID field and click on the Search button.

PAY PERIOD ENDING DATE WORK WAS PERFORMED – Enter the pay period ending date overtime was worked
(MM/DD/YY).

DATES AND HOURS WORKED – Give a day by day account of overtime hours to be transferred for the pay period. Use
the following format: DATE (HOURS). e.g. JUNE 3 (4), JUNE 4 (4), JUNE 6 (4).

HOURS POSTED TO ATTENDANCE REPORT? – Indicate YES if the hours to be transferred have already been
reported to the Payroll Office on the employee’s biweekly attendance report. Indicate NO if the hours have not been
reported and the Payroll Office must add these hours to the employee’s attendance report.

APPROVALS:

HOME ACCOUNT – Identify the six digit FRS account number employee is charged to normally. Identify the PeopleSoft
chartfield string by fund, dept, program, and project

HOME DEPARTMENT APPROVAL – Signature of the department head or other authorized employee who supervises
the employee.

ACCOUNT TO CHARGE – Identify the six digit account number to incur the overtime cost. Identify the PeopleSoft
chartfield string by fund, dept, program, and project

APPROVAL – Signature of the responsible person authorizing the account to incur the overtime charges.

RESEARCH ACCOUNTING APPROVAL – For Research Accounting’s approval when the account to charge is a ledger
5 research account (first digit of the six digit account is a “5” and/or the fund in the chartfield string is 500 or 101). List
reason for charge to a ledger 5 account.

				
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