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Proforma Refinery Invoice - DOC

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					       BHARAT PETROLEUM CORPORATION LIMITED


      TENDER NO. BPCL/WR/LPG/HR-MAH & GOA/07/09-10


              TENDER FOR HOT REPAIR OF LPG CYLINDERS

     EX VARIOUS LPG PLANTS IN MAHARASHTRA & GOA STATES IN
                       WESTERN REGION



                 TECHNICAL BID
   To be submitted at the following address in sealed cover marked
  “Tender for Hot Repair of LPG Cylinders ex various LPG PLANTS
         in Maharshtra & Goa states in WESTERN REGION”

                       Regional LPG Manager, WR
                    Bharat Petroleum Corporation Ltd.,
                    “A” Installation, Sewree Fort Road
                     Sewree (East), Mumbai 400 015

 Please return to us all the enclosures after signing on all pages of the
 documents and affixing your rubber stamp on each page.

 Please quote rates in Proforma II.


 CLOSING DATE / TIME:              01.10.2009 at 1400 HRS.

 OPENING DATE / TIME:              01.10.2009 at 1500 HRS.




SIGNATURE / RUBBER STAMP OF TENDERER                                -1-
                              INDEX
 Details                                                       Page no.
 General Conditions of tender Proforma I                       3-5
 Special Terms & Conditions of the Tender      Annexure I      6 - 16
 Scope of work for Hot Repair of Cylinders     Annexure II     17- 21
 General Instruction on Hot Repair of          Annexure III    22 - 25
 Cylinders
 Information regarding Tenderer                Annexure IV     26
 Tenderers Credential Bio-data                 Annexure V      27
 Bank Data Details                             Annexure VI     28
 Information on Capacity for HR of cylinders   Annexure VII    29
 Test Certificate of Hot Repair of Cylinders   Annexure VIII   30
 List of Rejected Cylinders                    Annexure IX     31
 Monthly Reconciliation Statement              Annexure X      32
 Statement for Cyls recd and Hot Repaired      Annexure XI     33
 Specifications of trucks                      Annexure XII    34
 List of LPG Plant with addresses/tel. nos     Annexure XIII   35
 Format of Bank Guarantee                      Annexure XIV    36
 Performa of INTEGRITY PACT                    Annexure XV
 PRICE BID – PROFORMA II                       Annexure XV     37 - 40
 Drawing etc.                                  Annexure XVI




SIGNATURE / RUBBER STAMP OF TENDERER                                -2-
                                                                         PROFORMA – I


                  GENERAL CONDITIONS OF THE TENDER

         TENDER NO. BPCL/WR/LPG/HR-MAH & GOA/07/09-10 DATED 11.09.09

                TENDER FOR HOT REPAIR OF LPG CYLINDERS EX
        LPG PLANTS IN MAHARASHTRA & GOA STATES IN WESTERN REGION


              CLOSING DATE / TIME: 01.10.2009 at 1400 HRS

              OPENING DATE / TIME: 01.10.2009 at 1500 HRS
1. Offers are invited in a sealed envelope separately for Hot Repairing and Transportation of our 5
   kg, 14.2 kg, 19 kg, 35 kg and 47.5 kg LPG cylinders ex all the Bottling Plants in LPG Western
   Region the names and addresses of which are enclosed as a separate annexure (Annexure
   XIII) with names of Territory Manager and their telephones numbers. The said jobs are to be
   carried out as per our scope of work, General Conditions of Tender, General Terms and
   Conditions of tender etc., as detailed in this tender.

2. This tender should be submitted in two parts namely - Technical Bid & Price Bid.

3. The Technical Bid has to be filled and submitted back to us together with all drawings, in
   a separate cover after signing on all the pages including the drawing, by authorised
   signatory after fixing their rubber stamp.

4. The tender form will be available at the office of Regional LPG Manager, the address of which is
   detailed below, during office hours only on any working day between 29.06.09 to 20.07.09 from
   1000 hours to 1700 upon request on your Letter Head with payment of Rs 2500/- (non-
   refundable) by way of Demand Draft drawn on any Nationalized / Schedule Bank in favour of
   “Bharat Petroleum Corporation Ltd.,” payable at Mumbai.

5. The tender documents are also available on our website www.bharatpetroleum.in The
   same can be downloaded and submitted along with a DD of Rs. 2500/- (non-refundable) as
   pointed our in item no. 7) above. However, in that case the job drawing is to be collected
   from the office address given below and to be attached with the tender documents before
   submitting the same.

6. The non-refundable tender form fees of Rs. 2500/- has to be submitted with the
   “TECHNICAL BID” only.

7. Non submission of tender form fees of Rs. 2500/- with Technical Bid or enclosing it with
   Price Bid will make the tender liable for rejection at the discretion of the Corporation.

8. The tender of Hot Repair of cylinder is inclusive of transportation. Please note that the
   tender received without quotation for transportation rate even for a single plant, shall not
   be considered in any respect at all.

9. Please quote your lowest rate per cylinder for the job items in the “Schedule of Rates” in
   the Price bid attached.

SIGNATURE / RUBBER STAMP OF TENDERER                                                  -3-
10. The PRICE BID should be put in a separate cover. The tenderer not interested in doing the Hot
    Repair job ex a particular bottling plant shall cancel the transportation rate against that bottling
    plant in which he is not interested to do the job and should sign against the cancellation.

11. The two covers containing the Technical Bid and the Price Bids should then be put in a
    separate cover and sent to the office address as indicated in this tender.
     Rate of VAT applicable should be separately mentioned in the format.
     Please let have your Maharashtra VAT TIN Numbers along with a copy of registration
       certificate.
     All the invoices raised should be TAX INVOICE and should be in the manner set out
       under section 86 of the ACT, so as to ensure that Input tax credit could be availed by
       BPCL on purchase from you.
     Please mention clearly the method adopted to derive at the material component of the
       works contract for applying the VAT rate i.e a) composite scheme b) standard
       deduction method or c) actual non material value method.

12. All the pages of the Technical Bid and the Price Bid should be duly signed by the authorized signatory only
    and affixed with rubber stamp on each page so as to reach this office before the due closing date of the
    tender. The tenders without separate technical & price bid will not be accepted. Quotations received after
    due date and time of tender will not be accepted.

13. The authorized signatory shall be:

     a)   Proprietor in case of proprietary concern.
     b)   All the partners in case of partnership firm.
     c)   Director, in case of a limited Company, duly authorized by its board of Directors to sign.

     If for any reason, the proprietor or all the partners or director as the case may be are unable to sign the
     document, the said document should be signed by the constituted attorney having full authority to sign
     the tender document and copy of such authority letter as also the power of attorney, in original, duly
     signed in the presence of a Notary public should be submitted with the tender.

14. The rates should be firm which should be inclusive of cost of all the materials, steel, paint, labour, Foot
    Ring, V.P.Ring, electricity, fuel, water, power equipments, tools/tackles, excise, customs, work contract tax
    etc. & all taxes levied by Local Bodies, State/Central Govt., duties, octroi, octroi surcharge, road tax,
    service tax, loading, unloading at both ends etc. including everything. No revision will be allowed during
    the tenure of the contract.

15. The said jobs are to be carried out as per Scope of Work, General Conditions of the tender,
    General Terms and Conditions of the Tender, General Instructions for Hot Repair of Cylinders etc.
    detailed in this tender.

16. The Contract will be valid for one year from the date of awarding the contract. The contract can be
    extended for a further period of one year, on the same rates & terms and conditions at the discretion of the
    Corporation.

17. The approx. number of cylinders to be Hot Repaired during tenure of one year from various LPG Bottling
    Plants is as given hereinafter. The numbers of cylinders mentioned purely based on estimation and are
    only indicative and the quantity of each type may increase or decrease.

18. An EMD should be in the form of Demand Draft in favor of “Bharat Petroleum Corpn. Ltd.“ payable at
    Mumbai for Rs 1, 00,000/- or a Bank Guarantee of Rs. 1, 00,000/- valid for six months as per format
    enclosed (Annexure - XIV) is to be submitted along with the Technical Bid. The Demand Draft / Bank
    Guarantee should be drawn on a Nationalized/Scheduled Banks only. Quotations received without EMD
    or with less EMD will not be considered.

19. Please ensure that your name or any other identification mark does not appear on the envelope as
    otherwise your Tender may be disqualified.
SIGNATURE / RUBBER STAMP OF TENDERER                                                           -4-
20. We request you to go through all Tender documents carefully before submitting your quotations.
    Any clarifications regarding the work can be sought from our Regional Office on any working day
    during normal working hours.


21. “The Corporation may decide, at its sole discretion to distribute the quantities amongst the
   technically and commercially acceptable vendors. In such situations the following distribution
   pattern will be adhered to :

           a) Where the quantity / job is distributed among 3 vendors the percentage allocation
              among them would be L1 : 70%, L2 : 20% and L3 : 10%
           b) Where the quantity / job is distributed among 2 vendors the percentage allocation
              among them would be L1 : 80% and L2 : 20%

22. The company also reserves the right to accept / ignore any quotation in part or full or withdraw
    this tender altogether, without assigning any reason.

23. The Quotation/Price Bid and all the tender documents being sent to you should be returned to us
    duly signed on each page by an authorised signatory with official seal so as to reach the office of
    the undersigned before 1400 hrs of 01.10.2009.

24. The tenderer / authorized signatory shall have to sign all the pages of the Integrity Pact which is
    enclosed as Annexure XV

25. Performa of Integrity Pact (IP) shall be returned by the Bidder/s along with the Technical
    Bid duly signed by the same signatory who is authorized to sign the bid documents. All
    the pages of the Integrity Pact shall be duly signed. Bidder’s failure to return the IP duly
    signed along with the Technical Bid documents shall result in the bid not being
    considered for further evaluation & deemed to be rejected.

26. The tenders should reach the following address before due date and time of the closing date of
    the tender mentioned herein before. Tenders/Quotations received after due date and time of
    tender will not be accepted.


                      REGIONAL LPG MANAGER, WR
                      Bharat Petroleum Corporation Ltd.
                      “A”, Installation, LPG-SBU, Sewree Fort Road, Sewree (E),
                      Mumbai - 400 015. Tel No. 24147903/24176254




SIGNATURE / RUBBER STAMP OF TENDERER                                                  -5-
                                                                            ANNEXURE I


                            SPECIAL TERMS AND CONDITIONS OF TENDER


1)   Tenderer should furnish evidence that the party is a approved by CCOE/BIS for carrying out
     the Hot Repair job of the cylinders and has facilities for Hot Repair/ Statutory Pressure Testing
     Approved by Chief Controller of Explosives, (CCOE) Nagpur and should hold valid
     approvals/license from CCOE/Bureau of Indian Standard (BIS) for carrying out Hot Repairs of
     cylinder as required under the Statutory requirements.

2)   Tenderer should also provide a xerox copy of all valid/current licenses/approvals from
     CCOE/BIS etc to the effect that the tender‟s facilities for Hot Repairs of LPG Cylinders are
     recognized by CCOE/BIS.

3)   Tenderer should submit proof/zerox copies of required certificates that they have a qualified
     Mechanical Engineer in their permanent employment for certifying the Hot Repaired / Pressure
     Tested cylinders.

4)   Tenderer should have past experience in the job of Hot Repair & should submit the proof of
     past experience to this effect. If the party is not having any experience in the said job, the
     technical bid and the tender submitted shall not be considered for award of job.

5)   This tender should be submitted in two parts namely - Technical Bid & Price Bid.

6)   The Technical Bid has to be filled and submitted back to us together with all drawings, in a
     separate cover after signing on all the pages including the drawing & the Integrity Pact, by
     authorized signatory after fixing their rubber stamp.

7)   The tenderer of Hot Repair of cylinder is not exclusive but inclusive of transportation. Hence, a
     tenderer willing to do the Hot Repair job ex any particular Bottling Plant must also do the
     transportation job for that particular plant.

8)   In case the tender is not willing to do the job of Hot Repair ex a particular bottling plant, then
     the tender should cancel the transportation rate ex that bottling plant in which he is not
     interested to do the job and should sign against the cancellation.

9)   Quoting the transportation rate ex any bottling plant will be construed as the tender is willing to
     do the job ex that bottling plant for which he has quoted the transportation rate. Once the
     transportation rate against a plant has been quoted, the tenderer cannot at a latter stage
     withdraw for doing the transportation. In that case, the EMD submitted by the tenderer shall be
     forfeited and tender stands to be black listed from quoting in all the tenders issued by BPCL.

10) Please quote your lowest rates for the job of Hot Repair per cylinder in the Price Bid. Please
    note that no change and/or addition in the format of the Schedule of Rate is to be made.
    Changes and/or additions of any nature made will not be considered.




SIGNATURE / RUBBER STAMP OF TENDERER                                                   -6-
11)    The rates should be firm which should be inclusive of cost of all the materials, steel, paint, labour, Foot
       Ring, V.P.Ring, electricity, water, power equipments, tools/tackles, excise, customs, Sales Tax, but
       excluding VAT, tax, service tax, loading, unloading at both ends etc. & including everything applicable &
       also including BIS Inspection/Certification charges etc. which shall remain firm throughout the period of
       the contract. All materials are to be supplied by the tenderer unless otherwise advised. Revision in rates
       on account of increase in material cost including steel or increase in cost of any nature etc. and /or
       increase in any of the taxes, service tax etc. will be not be allowed during the tenure of contract.

     Rate of VAT applicable should be separately mentioned in the price bid format.
     Please let have your Maharashtra VAT TIN Numbers along with a copy of registration
      certificate.
     All the invoices raised should be TAX INVOICE and should be in the manner set out under
      section 86 of the ACT, so as to ensure that Input tax credit could be availed by BPCL on
      purchase from you.
     Please mention clearly the method adopted to derive at the material component of the
      works contract for applying the VAT rate i.e a) composite scheme b) standard deduction
      method or c) actual non material value method.

12)    The rates quoted for transportation should be inclusive of fuel charges, Octroi, Octroi Surcharge, Octroi
       service charge, all taxes levied by Local Bodies, State/Central Govt., duties and other levies applicable
       en-route, separately, between each LPG Bottling Plant and your works as well as loading/unloading of
       cylinders at both the ends. Revision in rates on account of any of these or levy of any new tax/octroi etc.
       of any nature will not be allowed during the tenure of contract.

13)    The rates quoted shall be valid for a period of 180 days. Once the quotation is accepted, the rates
       quoted shall be firm till the entire work is completed in all respects.

14)    The PRICE BID should be put in a separate cover. As explained earlier, the tenderer not interested in
       doing the Hot Repair job ex a particular bottling plant shall cancel the transportation rate against that
       bottling plant in which he is not interested to do the job and then should sign against the cancellation.

15)    The two covers containing the Technical Bid and the Price Bids should then be put in a separate cover
       and sent to the office address as indicated in this tender.

16)    All the pages of the Technical Bid including the drawings and the Price Bid should be duly signed by the
       authorized signatory only and affixed with rubber stamp on each page so as to reach this office before
       the due closing date of the tender. The tenders without separate technical & price bid will not be
       accepted. Quotations received after due date and time of tender will not be accepted.

17)    Tenderer should submit correct address of the work site and also the office address and name and the
       designation of the Contact person at Work Site and at Office, who are responsible for the job of Hot
       Repair / painting and transportation of the cylinders.

18)    Tenderer have to furnish the permanent income tax account number & also income clearance certificate
       for the previous financial year or Income Tax Return filed for the last financial year.

19)    Tenderer should submit the proof of past experience in the job of Hot Repair of the cylinders.

20)    Tenderers should fill in all the information pertaining to them in the format given in Annexure – IV, V & VI

21) Tenderer should give the correct details with proofs wherever required regarding the capacity
    of their plant viz. Production capacity (Cylinders) / month; Number of Shifts Operated for the
    Job; Capacity already being utilised (Cylinders/month), Spare Capacity available of the job
    proposed under this tender (Cylinders / month) & future plans to increase the capacity etc.

22) The quantity of cylinders to be hot repaired during the year shown against each location is
    purely based on estimation and BPCL does not guarantee any minimum number of cylinders to
    be hot repaired from any of the plant/s/locations. BPCL reserves the right to award the job to
    one or multiple parties from one or from all location mentioned in the tender at it sole discretion.
SIGNATURE / RUBBER STAMP OF TENDERER                                                             -7-
23) “The Corporation may decide, at its sole discretion to distribute the quantities amongst the
    technically and commercially acceptable vendors. In such situations the following distribution
    pattern will be adhered to :

     A) Where the quantity / job is distributed among 3 vendors the percentage allocation among
        them would be L1 : 70%, L2 : 20% and L3 : 10%
     B) Where the quantity / job is distributed among 2 vendors the percentage allocation among
        them would be L1 : 80% and L2 : 20%

24) The tenderer will submit the spare capacity of their plant indicating the number of cylinders that
    will be Hot Repaired by them. Please note that spare capacity of the plant is the essence of
    the contract and hence please quote realistic spare capacity considering present and future
    commitments.

25) The yearly estimated quantity for Hot Repairs cylinders ex various LPG Plants as indicated
    below is expected to be approx. 200 nos. of 5 kg cylinders 89900 nos. of 14.2 kg cylinders,
    17350 nos. of 19 Kg cylinders,200 nos. of 35 kg cylinders and 200 nos. of 47.5 kg cylinders.

Name of LPG Plant             Estimated generation of cylinders for Hot Repairs

 Sales Office               5 KG        14.2 KG        19 KG         35 KG        47.5 KG

  Mumbai BPC
Refinery                     0          42000          4500            0           100
  Uran LPG Plant             0           18000         7000            0             0
 Solapur LPG Plant           0           6000          1500            0            0
 Jalgaon LPG Plant           0           4600          250             0            0
 Wai LPG Plant               0           4500          1000            0            0
 Goa LPG Plant               0           800           300             0            0
 Nagpur LPG Plant            0           2000          300             0            0
 Nasik LPG Plant           100           3000          500           100           100
 Pune LPG Plant            100           9000          2000          100            0

 TOTAL                     200          89900         17350          200           200


26) However, BPCL does not guarantee any minimum number of cylinders that will be given for Hot
    Repair from any of the above plant.

27) The rates quoted will remain firm during the tenure of the contract. No escalation of any nature
    shall be reimbursed. Any new levies, which are not applicable as on date but may be levied in
    future, shall be borne by the tenderer.

28) The contract shall be valid for a period of one year from the date of award of the job and can be
    extended for one more year on same rates, terms and conditions if the performance is found
    satisfactory and at the sole discretion of BPCL.

29) All entries in the Tender Documents should be in ink/typed. Corrections, if any, should be
    attested by full signature of the Tenderer.


SIGNATURE / RUBBER STAMP OF TENDERER                                                 -8-
30) Tenderer should duly fill in all the required information asked for in the Annexures IV, V, VI &
    VII and sign on all the pages including the drawings and affix the Company‟s Seal on the
    Schedule of Rates page, and affix official seal on all the other pages and arrange to submit the
    same on due date & time herein before mentioned.

31) Please ensure that your name or any other identification mark does not appear on the
    envelope, else, your Tender is likely to be disqualified. The tender documents should reach
    us before 1400 hrs. of 01.10.2009. Quotation received after the Due Date and Due Time will
    not be accepted.

32) The Tender should be strictly inline with our terms and conditions. Any Tender not confirming
    to the terms and conditions prescribed in the Tender Documents shall be rejected. Counter
    terms and conditions will not be accepted. Over-writing should be avoided. Corrections if any
    should be initialed by the tenderer.

33) The tenderer should quote for all items in the tender schedule. The rates should be expressed
    both in figures and in words; where discrepancy exists between the two, the rates expressed in
    words shall prevail.

34) The Corporation reserves the right to accept or reject the tender in whole or in part and/or to
    divide the work amongst Tenderer‟s in the manner considered suitable and/or to negotiate with
    the tender (s) in the manner the Corporation considers suitable, without assigning any reason
    thereof.

35) Acceptance of the offer shall be valid only when advised by the Corporation in writing to the
    successful Tenderer(s).

36) No unsolicited correspondence/queries will be entertained while award of the contract is under
    review. Corporation regrets its inability to answer individual queries.

37) Hot Repair of cylinders has to be carried out as per IS 13258:1991 and any other relevant IS
    Code/Specifications as published by BIS and in accordance with the requirements of Gas
    Cylinder Rules - 1981, The Static & Mobile Pressure Vessels (Unfired) Rules - 1981 and all the
    latest amendments issued from time to time by Chief Controller of Explosives, Nagpur, BIS
    authorities or any committee approved by the Government concerning LPG cylinder
    handling/repairs etc. in addition to the details provided in the SCOPE OF WORK (Annexure –
    II ) and as per specifications in the drawing attached. The bung threads to be inspected with L-
    1 & L-9 gauges as per IS 1921 - 1972 (latest revisions). In case of any overlapping instructions
    or job specifications, the tenderer will bring the same to our notice immediately.

38) However, the job shall be carried out as per IS:13258-1991 with all latest Revisions /
    Amendments etc. and as per our specification of drawings attached with the scope of work.

39) As per directives of CCOE and present practice, BIS representatives will supervise and inspect
    the job carried out at your factory prior to the commencement and during the Hot Repairs.

40) Pressure testing has to be carried out in accordance with the requirements of Gas Cylinder
    Rules, 1981 & Static and Mobile Pressure Vessels (unfired) Rules, 1981 & all the latest
    amendments issued from time to time by Chief Controller of Explosives, Nagpur. Segregation,
    rejection, pressure testing and painting will have to be carried out by you as per IS: 13258 -
    1991 AND GENERAL INSTRUCTIONS ON HOT REPAIRS OF LPG CYLINDERS (Annexure
    - III) as well as per all latest amendments/ revisions issued from time to time by CCOE / BIS /
    Govt. approved committees etc.



SIGNATURE / RUBBER STAMP OF TENDERER                                                -9-
41) Cylinders after Hot Repairs will not be accepted back by us unless they are accompanied by
    Test Certificates (Annexure – VIII) duly certified by your Mechanical Engineer and BIS officials.

42) If the cylinders are rejected, you should inform Territory Manager of the respective plant in
    writing. Our Territory Manager will arrange to depute one of the officers for inspection of these
    rejected cylinders. Rejected cylinders will have to be sent accompanied by a list as per format
    enclosed (Annexure – IX) duly certified by BIS officials.

43) Cylinders rejected on visual inspection or during course of hot repair/hydro-testing or for any
    other reason MUST NOT BE DESHAPED BY THE PARTY

44) A monthly reconciliation statement should be sent to each LPG Plant detailing stocks of
    cylinders, valves lying with you as per enclosed format (Annexure - X). This statement should
    reach us/plant by the 5th of every month or else your bills will be held up for want of these
    statements. The cylinders/valves delivered to other plants should also be mentioned. The
    details of cylinders received and despatched has to be furnished in enclosed format (Annexure
    – XI).

45) Cylinders given for Hot Repairs should be returned after completion of the Hot Repairs,
    Pressure testing Painting and fixing the valve using approved jointing material within a period of
    2 weeks from the date of despatch from the plant. For delays in completion of the job,
    penalty @ Rs. 1/- per cylinder per week or part thereof will be charged.

46) The tenderer will procure all the materials required for the job. During the time of Hot Repair /
    Pressure testing of cylinder, if any SC valve fails, the same will be replaced with the new SC
    Valve. We shall arrange to provide only necessary number of new SC Valves (with safety caps
    and thread protection cap) for fitting on the cylinders after Hot Repair, whenever required.

47) Tenderer will render a detailed account to the TM of the respective Territory, on a monthly
    basis, as to the number of valves received by you, number of valves fixed on the cylinders &
    no. of valves sent back to the plant and balance valves lying with you on account of that plant.
    At the end of the contractual period you will arrange to return to the respective LPG Plant all
    unused new/old valves, cylinders etc., failing which Corporation shall recover the cost of these
    inventories at the prevailing penal rates, from your bills & at the rates as may be decided by the
    Corporation from time to time.

48) The old replaced valves should be covered with old safety cap and thread protection cap
    recovered from new SC valves sent to you. While returning the cylinders after hot repair &
    painting etc. the contractor should return the equivalent number of old valves removed from
    these cylinders to avoid accumulation of the same at his end. The Contractor shall keep an
    account of the old replaced valves and return back to the plant all the balance old valves, if
    any, at the end of the contractual period, failing which Corporation will recover the cost of these
    valves from the Contractor's‟ bills at the prevalent penal rates, as may be decided by the
    Corporation.

49) However, the contractor SHOULD NOT have a stock of more than 900 number of SC valves
    (inclusive of both New & Old) with him at any point of time.

50) After the award of contract, the successful tenderer shall not be permitted to sub-contract or
    assign any of the work in respect of hot repair of cylinders to any person/ party, without prior
    written consent from the TM of the respective plant or the Regional Office at Sewree.


SIGNATURE / RUBBER STAMP OF TENDERER                                                 - 10 -
51) You are required to furnish an EMD of Rs.1,00,000/- while submitting this tender. The EMD
    should be in the form of a Demand Draft in favour of “Bharat Petroleum Corporation Ltd” and
    payable at Mumbai or a Bank Guarantee for a like sum as per the format enclosed (Annexure -
    XIV) valid for 6 months. The Demand Draft/Bank Guarantee should be from a
    Nationalized/Scheduled Bank only. Tenders received without the requisite EMD as stated
    above shall be summarily rejected.

52) Cheques and/or request for adjustment against any pending dues/bills will not be accepted as
    EMD. Any tender with such cheques/requests shall be treated to have been received without
    EMD and shall be rejected.

53) EMD/Bank Guarantee will be forfeited if the tenderer :-

     A) Modifies/withdraws the offer during the validity period of 180 days from the due date of the
tender.

     B) Refuses to sign the agreement after award of the work by the Corporation.

      C) In case the successful tenderer, after the issue of the contract, fails to carry out qualitative
hot repairs and/or if the job of hot repair and/or transportation is not performed within the specified
time frame mentioned herein above, the Corporation reserves the right to foreclose the contract
and/or get the same work done from any other source and if the cost incurred therefore is more than
the party‟s rate accepted by the Corporation mentioned in the agreement, the contractor will be
liable to pay the said difference in the cost suffered by the Corporation at the defaulting tenderer‟s
risk, responsibility and cost. In such cases Corporation reserves the right to forfeit the Security
Deposit/Bank Guarantee provided by the tenderer and/or recover the amount from the bills
submitted by contractor, and/or by lodging claims on the contractor for balance amount as
necessary. The above is without prejudice to the right of the Corporation to take any other penal
action against the contractor, as it may deem fit.

54) The Corporation shall have full right to terminate the contract any time during the tenure of the
    contract if the services and/or the job performed are not found satisfactory without giving any
    notice in writing thereof and no compensation for damages can be claimed by the contractor.

55) The Corporation shall also has a full right to foreclose / terminate the contract anytime during
    the tenure of the contract without giving any reasons/notice in writing thereof. The tenderer
    cannot claim compensation for damages nor the tenderer can be exempted from the penalty
    levied on them for not carrying out timely Hot Repair of cylinders and/or if the services &/or the
    quality of the job/s performed are not found to be satisfactory.

     In such cases Corporation also reserves the right to forfeit the Security Deposit/Bank
     Guarantee provided by the tenderer and/or recover the amount from the bills submitted by the
     contractor, and/or by lodging claims on the contractor for balance amount as necessary.

     Above is without prejudice to the right of the Corporation to take any other legal / penal action
     at its sole discretion, as it may deem fit, against the contractor and the contractor shall have no
     right to dispute the action taken or sum so recovered.

56) In case of unsuccessful tenderer, the EMD will be refunded to the party after finalization of the
    tender. In the case of successful tenderer(s), the EMD will be refunded only after completion of
    all the formalities i.e. submission of the Security Deposit and signing the Agreement.

57) No interest is payable on EMD / Security Deposit lying with the Corporation.



SIGNATURE / RUBBER STAMP OF TENDERER                                                   - 11 -
58) On our issuing the letter of intent, the successful tenderer(s), before signing the Agreement, will
    have to furnish us a Demand Draft of Rs. 1, 00,000/- per plant from a Nationalized Bank as
    Cash Security deposit for performance of the Contract. Also in addition to above, the
    successful tenderer will have to furnish a Bank Guarantee for Rs 3,00,000/- per plant from a
    Nationalized Bank for each of the other plants / territories except BPCR, URAN & PUNE.

59) In addition to the Security Deposit by way of Demand Draft of Rs. 1,00,000/- as aforesaid, the
    Security Deposit by way of Bank Guarantee for BPCR, URAN & PUNE will be as follows:

     Plant / Territory                       Security Deposit by way of Bank Guarantee

     BPCR                                    Rs. 10,00,000/- (Rs Ten Lakhs only)
     URAN                                    Rs. 7,00,000/- (Rs. Seven Lakhs only)
     PUNE                                    Rs. 7,00,000/- (Rs. Seven Lakhs only)

60) The Bank Guarantees to be submitted for each of the above Plant /Territory shall be valid for
    18 months from the date of issuing of the Bank Guarantee on account of security for inventory
    lying with the tenderer.

61) You will be required to compensate us at the prevailing penal rate, which presently is Rs. 700/-
    (Rupees Seven Hundred only), per 5 Kg cylinder, Rs. 2000/- (Rupees Two Thousand only),
    per 14.2 Kg cylinder, Rs. 2,500/- (Rupees Two Thousand Five Hundred only) per 19.0 Kg.
    cylinder, Rs. 4500/- (Rupees Four Thousand Five Hundred only), per 35 Kg cylinder, Rs.
    6000/- (Rupees Six Thousand only), per 47.5 Kg cylinder and Rs. 172/- (Rupees One Hundred
    Seventy Two only) for valve on account of loss or damage of cylinder/valve, or if the cylinder
    returned to us is found to be spurious & Rs. 2/- (Rs. Two only) per safety cap. The rates may
    be decided/revised by the Corporation, from time to time.

62) In respect of Other Marketing Company (OMC) cylinders the Tender/Contractor to ensure that
    no OMC cylinder due for hot repair is uplifted by him.

63) If any OMC/Spurious cylinder is hot repaired and/or returned by the party under this contract, it
    will be dealt with as under :-
    A) No charges for hot repair, change of Foot Ring/V.P. Ring etc. will be paid by the
          Corporation for such OMC/ Spurious cylinder hot repaired by the contractor.

     B) Two ways transportation cost will not be paid in case the transportation is being done by
        the contractor.

     C) Corporation at its sole discretion will also recover the prevalent cost of the cylinder/s,
        valve, caps etc at penal tariff rates which presently is Rs. 700/- (Rupees Seven Hundred
        only), per 5 Kg cylinder, Rs. 2000/- (Rupees Two Thousand only), per 14.2 Kg cylinder,
        Rs. 2,500/- (Rupees Two Thousand Five Hundred only) per 19.0 Kg. cylinder, Rs. 4500/-
        (Rupees Four Thousand Five Hundred only), per 35 Kg cylinder, Rs. 6000/- (Rupees Six
        Thousand only), per 47.5 Kg cylinder and Rs. 170/- (Rupees One Hundred Seventy Two
        only) for valve on account of loss or damage of cylinder/valve, or if the cylinder returned to
        us is found to be spurious & Rs. 2/- (Rs. Two only) per safety cap. The rates may be
        decided/revised by the Corporation, from time to time.



SIGNATURE / RUBBER STAMP OF TENDERER                                                 - 12 -
64) It will be the tenderer/contractor‟s responsibility to ensure that the cylinders handed over to you
    are kept safe in your premises free from theft, fire, accident or any damage. To safeguard
    against such loss or damage you will be required to provide per plant an appropriate insurance
    cover preferably from a Nationalized Insurance Company valid for one year from the date of
    entering into contract for 100 nos. of 5 Kg. cylinders @ Rs. 700/- per cylinder, 600 nos. of 14.2
    Kg. cylinders @ Rs. 2000/- per cylinder, 150 nos. of 19.0 Kg. cylinders @ Rs. 2500/- per
    cylinder, 50 nos. of 35 Kg. cylinders @ Rs. 4500/- per cylinder, 50 nos. of 47.5 Kg. cylinders @
    Rs. 6000/- per cylinder and 900 valves @ Rs. 172/- per valve. The policy should be taken in
    favour of BPCL a/c the contractor.

65) In case of excess inventory per plant or non renewal of the said Insurance policies in time, the
    safe keeping of Company‟s Assets will be tenderer/contractor‟s sole responsibility.
66) The factory premises should be open to BPCL officials for on the spot surprise inspections at
    any time during the day.

67) If careless handling or rough handling of cylinders by the contractor‟s labour is established, the
    Corporation shall be free to recover the cost of damages/loss from the contractor at a penal
    rate.

68) The hot repair cylinder, if found unfit at the time of first filling after hot repair is established or
    quality of job performed or painting is found to be improper/unsatisfactory, the cylinder will be
    sent back to the contractor for rectification/repainting at contractor‟s cost and the additional
    transportation charges incurred on these cylinders will be deducted from the contractor‟s
    running bills.

69) Bills should be submitted to the respective Plant/Territory within one month after the hot
    repaired cylinders are received by the plant, failing which the bills will be passed only at
    Corporation‟s discretion.

70) The contractor(s) shall submit the bills to the Corporation in accordance with the agreement
    and at the rates specified in the schedule of the agreement in such a format as accepted by the
    Corporation.
71) The payment for the job performed shall be released by the respective Territory for the actual
    work done on monthly basis after satisfactory completion of the job and after submission of the
    bills/certificates etc. It will be the contractor‟s responsibility to ensure that the bills/certificates
    reach the respective plant. Corporation will not be responsible for the bills lost in transit.

72) While making the payments against the bills, Income Tax, Work Contract Tax etc at the
    prevailing rates/applicable from time to time will be deducted by the Corporation and the TDS
    certificates will be issued subsequently.

73) Any deductions/dues to be recovered from the contractor(s) will be directly deducted by the
    Corporation from the contractor‟s pending/running bills and all the balance dues will be
    deducted from the Contractor‟s final bill.

74) The Corporation shall have right to deduct and/or realize the amount due to the Corporation
    from the Contractor‟s EMD/SD/BG/pending bills or any money due to the Contractor or out of
    any money payable to the contractor or the amount may be recovered by any other means the
    Corporation may deem fit or as liquidated damage/s. The decision of the Corporation will be
    final and binding on the contractor in this regard.

75) On awarding the contract, the contractor may immediately nominate/authorize representative
    with the representative‟s specimen signature for collection of letters, submission of monthly
    statements, etc.

SIGNATURE / RUBBER STAMP OF TENDERER                                                     - 13 -
76) The contractor undertakes to ensure due and complete compliance with all laws, regulations,
    rules etc. whether of the Central or State Government or of any other competent authority
    applicable to the workmen employed or whose services are otherwise availed of by the
    contractor.

77) The Corporation shall have the right to inspect the records maintained by the contractor
    concerning such workman from time to time and the contractor shall whenever required by the
    Corporation, produce such records as the Corporation may call upon the contractor to produce
    for the Corporation‟s inspection in order to ascertain whether or not the requirements of all such
    laws, regulations, rules etc. have been complied with by the contractor. In the event of any
    contravention of such laws, regulations, rules etc. coming to light, whether as a result of such
    inspection or otherwise, the Corporation shall have the right to enquire the contractor to effect
    such compliance within such time as the Corporation may prescribe in that behalf and in the
    event of the contractor failing to effect such compliance within the time prescribed by the
    Corporation, then the Corporation shall without prejudice to its rights be entitled to withhold
    from the amount payable to the contractor any amount payable to the workmen under any such
    laws, regulations or rules and to make payment thereof to the workmen. However, the
    Corporation shall not be held responsible for violation of any statutory norms by the contractor
    while carrying out the job of Hot Repair for the Corporation.

78) The Corporation shall also have in that event the right to terminate the contract with immediate
    effect and to exercise powers reserved to the Corporation under the contract as a result of
    termination.

79) The Corporation further reserves its right to allow to the Public enterprises “Price Preference”
    (facilities as admissible under the existing policy) as may be decided by the Corporation.
80) The successful tender shall coordinate with bottling plants / locations for upliftment of Hot
    Repairable cylinders lying with various LPG Plants / different locations and shall arrange to
    uplift these cylinders to avoid accumulation of inventory at locations and shall be fully
    responsible for quality/period of execution of work.

81) It will be tenderers responsibility to get the works approved and obtain all necessary certificates
    in connection with above job from municipal, government or any required authority and ensure
    that all works/certificates are approved / valid till the period of the contract.

82) Quotations should be submitted only in the prescribed tender schedule form supplied by the
    Corporation along with all documents together with drawings, General conditions of tender duly
    signed by the authorized signatory.

83) The tenderer should visit the plant site to acquaint themselves of the site conditions etc.

84) All materials required for the execution of work and before put to use should conform to the
    standard ISI specifications. Use of substandard material shall be entirely at the risk and cost of
    the tenderer. No delay on account of non-availability of materials, tools, equipments etc. will be
    entertained by the Corporation.

85) The responsibility for the safety, security and accounting of materials and equipments brought
    or installed by the successful tenderer or handed over to them by the Corporation for
    completion of work shall remain with them at their responsibility. Any damage caused to the
    material/equipment during the execution of work will be made good by the successful tenderer
    at their cost. Loss on above account incurred will be recovered from the tenderer in the
    manner as deemed fit/decided by the Corporation.


SIGNATURE / RUBBER STAMP OF TENDERER                                                 - 14 -
86) The successful tenderer and his man/men shall abide by all the security/safety rules,
    regulations in force at location and the laws, bye-laws and statutes of Govt., semi govt. and
    other local authorities such as requirements/liability under enactment like the Workmen‟s
    Compensation Act, Contract Labour Act etc. and the Corporation shall stand indemnified
    against any claims on these scores. The successful tenderer and his men shall strictly abide
    by “no smoking” and other petroleum regulations on the premises. The tenderer / contractor
    shall be solely responsible for the consequences arising out of any such violation of statutory
    norms.

87) The successful tenderer shall arrange for at least one competent supervisor to be present at
    the bottling plant during loading/unloading or progress of work, who shall be duly authorized to
    take instructions and execute them on his behalf.

88) The successful tenderer should ensure the safety of adjoining property and shall make good
    any loss to product/property resulting from his negligence.

89) Arbitration:

     A) Any dispute or difference of any nature whatsoever, any claim, cross claim, counter claim
        or set off of the Corporation against the contractor or regarding any right, liability, act,
        omission or account of any of the parties hereto arising out of or in relation to this
        agreement shall be referred to the Sole arbitration of Director (Marketing) of the
        Corporation or of some officer of the Corporation who may be nominated by the Director
        (Marketing). The Contractor will not be entitled to raise any objection to any such arbitrator
        on the ground that the arbitrator is an officer of the Corporation or that he has dealt with
        the matters to which contract relates or that in course of his duties as an officer of said
        Corporation he had expressed views on all or any other matters in dispute or difference.

         In the event of the Arbitrator to whom the matter is originally referred being transferred or
         vacating his office or being unable to act for any reason, the Director (Marketing) as
         aforesaid at the time of such transfer, vacation of office or inability to act may in the
         discretion of Director (Marketing) designate another person to act as Arbitrator in
         accordance with the terms of the agreement to the end and intent that the original
         Arbitrator shall be entitled to continue the arbitration proceedings notwithstanding his
         transfer or vacation of office as an officer of the Corporation if the Director (Marketing)
         does not designate another person to act as Arbitrator on such transfer, vacation of office
         or inability of original Arbitrator.

         Such persons shall be entitled to proceed with the reference from the point at which it was
         left by his predecessor, it is also a term of this contract that no person other than the
         Director (Marketing) nominated by such Director (Marketing) of the Corporation as
         aforesaid shall act as Arbitrator hereunder. The award of the arbitrator so appointed shall
         be final, conclusive and binding on all parties to the agreement subject to the provision of
         The Arbitration Act - 1940 or any statutory modification or re-enactment thereof and the
         rules made there-under for the time being in force shall apply to the arbitration proceedings
         under this clause.

     B) The award shall be made in writing and published by the arbitrator within 2 years after
        entering upon the reference or within such extended time not exceeding further twelve
        months as the Sole Arbitrator shall by writing under his own hands appoint. The parties
        hereto shall be deemed to have irrevocably given their consent to the Arbitrator to make
        and publish the award within the period referred to herein above and shall not be entitled to
        raise any objection or protest thereto under any circumstances whatsoever.



SIGNATURE / RUBBER STAMP OF TENDERER                                                - 15 -
   C) The Arbitrator shall have power to order and direct either of the parties to abide by,
      observe and perform all such directions as the arbitrator may think fit having regard to the
      matters in difference i.e. dispute before him. The arbitrator shall have all summary powers
      and may take such evidence oral and/or documentary, as the arbitrator in his absolute
      discretion thinks fit and shall be entitled to exercise all powers under The Arbitration Act -
      1940 including admission of any affidavit as evidence concerning the matter in difference
      i.e. dispute before him.

   D) The parties against whom the arbitration proceedings have been initiated, that is to say,
      the Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-claim
      or set off before the Arbitrator in respect of any matter and issue arising out of or in relation
      to the Agreement without seeking a formal reference of arbitration to the Director
      (Marketing) for such counter-claim, cross-claim or set off and the Arbitrator shall be entitled
      to consider and deal with the same as if the matters arising therefore has been referred to
      him originally and deemed to form part of the reference made by the Director (Marketing).

   E) The Arbitrator shall be at liberty to appoint, if necessary any accountant or engineer or
      other technical person to assist him, and to act by the opinion so taken.
   F) The Arbitrator shall have power to make one or more awards whether interim or otherwise
      in respect of the dispute and difference and in particular will be entitled to make separate
      awards in respect of claim or cross-claim of the parties.

   G) The Arbitrator shall be entitled to direct any one of the parties to pay the other party in such
      manner and to such extent as the arbitrator may in his discretion determine and shall also
      be entitled to require one or both the parties to deposit funds in such proportion to meet the
      arbitrators expenses whenever called upon to do so.

   H) The parties hereby agree that the courts in the city of Mumbai also shall have jurisdiction to
      entertain any application or other proceedings in respect of anything arising under this
      agreement and any award or awards made by the Sole Arbitrator hereunder shall be filed
      in concerned courts in the city of Mumbai only.

        The tenderer has read carefully the above terms and conditions of the Tender and agree
        to abide by the same.


        Signature of the Tenderer            :   __________________
        (or his authorised representative)
        Date                                 :   __________________
        Name / Seal of the Tenderer          :   __________________
        Address                              :   _________________________________
        ______________________________________________________________
        ______________________________________________________________




SIGNATURE / RUBBER STAMP OF TENDERER                                                - 16 -
                                                                                  ANNEXURE - II


                      SCOPE OF WORK FOR HOT REPAIR OF LPG CYLINDERS



Hot Repairing/Reconditioning of LPG cylinders shall be carried out in accordance with IS:
13258:1991.

VISUAL INSPECTION AND SEGREGATION AT LPG PLANT

The repairer shall depute his technical representative along with necessary labour to BPC
(Refinery) / URAN / Nasik / Jalgaon / Solapur / Nagpur / Wai / Goa / Pune LPG Territory for
inspection and segregation of cylinders as per IS : 13258 - 1991 along with LPG Plant officials
before dispatching them to repairers location for hot repair.

PRELIMINARY INSPECTION

a) The cylinders should be inspected for corrosion, dents, cuts and any other damages as per the
   norms contained in latest edition of IS:5845 (Code of Practice for Visual Inspection of Low
   Pressure Gas Cylinders) or any other relevant IS Code/Specification as published by BIS. The
   bung threads should be inspected with L-1 and L-9 gauges as per IS:9121 – 1979.

   During inspection, the cylinders shall be segregated in the following categories:-

            (i)      Repairable.
            (ii)     Non-repairable

b) Make separate list of both the categories giving the following details :-

             (i)     Manufacturer‟s name.
             (ii)    Serial number.
             (iii)   Month/Year of manufacture.

c) In case of any of the above markings as stated in (b) above are found missing, cylinders should
   not be taken for repairs and should be segregated separately.

d) The entire repair of the cylinders to be carried out under BIS supervision. The above
   segregation should be based on decision of inspecting authority (i.e. BIS representative,
   arranged by the contractor).

TRANSPORTATION OF CYLINDERS

The repairer shall collect LPG cylinders from BPC (Refinery), Uran, Nasik, Jalgaon, Solapur,
Nagpur, Wai (Satara), Goa and Pune LPG Plant and transport the same to his premises with proper
documents and return the cylinders to respective plant after carrying out hot repairs (Addresses &
contact persons are indicated in Annexure - XIII). In case the Corporation desires to send the Hot
Repaired cyls of one location to other location, the Tenderer/Contractor should deliver the same.
However, proper records shall be maintained to avoid penal recovery for short delivery of
cylinders/valves.



SIGNATURE / RUBBER STAMP OF TENDERER                                                - 17 -
PRELIMINARY INSPECTION AT REPAIRER’S PREMISES

Criteria as specified in Clause 6, 10 and Clause 11 of IS: 13258 (Code of Practice for Inspection and
Re-conditioning of Used LPG Cylinders) shall be used for segregation of cylinders into repairable
and unserviceable categories. The bung threads shall be inspected with L-1 and L-9 gauges as per
IS: 9121 (Latest revision).

(a) Separate list of both the categories are to be made. List of cylinders unserviceable shall be made
    as per clause 11.1 Annexure “A” of IS: 13258 and that of cylinders accepted shall be as per
    Clause 19, Annexure “B” of IS: 13258.
(b) The entire repairs of the cylinders to be carried out under BIS supervision. The above
    segregation should be based on decision of inspecting authority (i.e. BIS representative,
    arranged by the contractor).

HOT REPAIR PROCEDURE

A)   REMOVING CYLINDER VALVE

     All the valves should be removed and kept aside. Proper account of the valves should be
     maintained thereof. Old defective valves should be returned to LPG Plant as shall be advised to
     you on door delivery basis for further action.

B) TARE WEIGHT & MINIMUM THICKNESS VERIFICATION

     After accounting for weight of the detachable (i.e. valve), the cylinder segregated as repairable
     is to be thoroughly degassed & cleaned internally and externally and checked for correct
     determination of the tare weight.

     Each cylinder shall be cleaned externally by wire brushing, water jet, abrasive cleaning,
     approved chemical cleaning or any other suitable approved method.

     Where interior of the cylinder is affected by rust or other foreign materials, it shall be cleaned by
     one of the following methods:-

     Approved blasting/rotary: Air jet to be applied inside the cylinder to force out the dust
     particles/other foreign materials from the cylinder. Magnet is also used to remove shots and any
     other magnetic material trapped inside the cylinder.

     Burn out treatment: It is carried out in furnace at a temperature not exceeding 3000 C for a
     period not exceeding one hour after which all rust and any other foreign material shall be
     removed by steam cleaning or washing with approved solvent. Any cylinder having lost its tare
     weight by over 5% of its original tare weight shall be rejected and set aside. Only those
     cylinders which pass the tare weight test shall be processed further for repairs as necessary.

     Affected portions of the body of the cylinders segregated during inspection under Section 1 of
     IS: 13258 shall be ground to achieve a defect free surface. Cylinder wall thickness so achieved
     shall not be less than 90% of the designed wall thickness.

     The details of the cylinders rejected subsequent to tare weight & minimum thickness
     verifications shall be incorporated in the Performa for rejected cylinders.




SIGNATURE / RUBBER STAMP OF TENDERER                                                    - 18 -
C) DE-DENTING OF LPG CYLINDER:

     De-denting of cylinders, if required, is to be done by cold process and in a manner that does not
     impair in any manner the quality of the cylinders as per provision of IS: 3196.

D) REMOVAL OF OLD DAMAGED FOOT RING & FIXING OF NEW FOOT RING:

     The old foot ring, if damaged/defective, is to be removed by cold method only without damaging
     the body of the cylinder. The welded spots shall be ground and cleaned thoroughly for checking
     the surface for line corrosion, pits, etc. and wall thickness. No cut or chisel marks shall be
     permitted on the cylinder body. The new foot ring to be welded is as shown in our standard
     drawing (enclosed). The need for replacing the old foot ring shall be decided by the Inspecting
     Authority. You will be allowed to retain the old damaged foot ring.

E) REMOVAL OF OLD DAMAGED VP RING/STAY PLATE & FIXING OF NEW VP                          RING/STAY
    PLATE:

     The old VP Ring and Stay Plate, if damaged/defective, is to be removed by cold method only
     without damaging the body of the cylinder. The welded spots shall be ground and cleaned
     thoroughly for checking the surface for line corrosion, pits, etc and wall thickness. No cut or
     chisel mark shall be permitted on the cylinder body. The new VP Ring and Stay Plate to be
     welded is as shown in our standard drawing. The need for replacing the old VP Ring shall be
     decided by the Inspecting Authority. You will be allowed to retain the old damaged VP Ring
     assembly.

F)   HEAT TREATMENT

     After hot repairs and de-denting, stress relieving or normalizing according to the process
     adopted at the time of manufacture shall be carried out. After the heat treatment the loose
     rust/foreign material inside the cylinder should be completely removed before further
     processing.

G) HYDROSTATIC TEST

     1. Every cylinder shall be subjected to hydrostatic test as required by BIS code.
        The hydrostatic test of cylinders should be carried out at the pressure of 25.35 Kg/cm 2 and
        shall be retained for a period not less than 30 seconds after drying the cylinder. Any
        reduction in pressure noticed during the test, any leakage, visible bulge or deformation shall
        be treated as case of failure and all such cylinders shall be rejected, segregated and sent to
        us along with details in the format as per Annexure – VI.
     2. For cylinders passing this test the internal surface should be dried by blowing hot air after
        emptying out the cylinder.
     3. The details of the cylinders rejected subsequent to Hydrostatic Test shall be incorporated in
        the Performa for rejected cylinders.

H)   MARKING

     As soon as the hydrostatic test is completed the cylinder shall be dried internally and following
     original markings to be reproduced (wherever foot ring/VP ring has been changed) as per
     details given in the standard drawing on the vertical stays of VP ring/foot ring as the case may
     be.

     i.     Cylinder number.
     ii.    Original manufacturer‟s name and repairer‟s identification.
     iii.   Month and year of manufacture, retest and reconditioning.

SIGNATURE / RUBBER STAMP OF TENDERER                                                - 19 -
     iv.     New tare weight and maximum gross weight of the cylinder in “Kg”.
     v.      The maximum working pressure and test pressure in “Kgf/cm2”.
     vi.     Water capacity in “Litres”.
     vii.    Any loss in original tare weight observed as per clause 10.4 of IS: 13258 shall be
             punched at the foot ring. Example; if the loss in tare weight is 200gms, it shall be
             punched as LTW 200.)
     viii.   The letter “R” shall be conspicuously stamped on the vertical stay of the            valve
             protecting ring as close to certification mark as practicable for       identification that
             the cylinder is reconditioned. The letter „R‟ shall be            stamped on the foot-ring
             also.

     In addition, any other markings as stipulated in the Code of Practice for Hot
     Repairing/Reconditioning of LPG Cylinders (IS : 12358) or any other revisions/modifications of
     the markings are to be punched/stamped. If there is any loss of original tare weight, the party
     should indicate the same on foot ring incorporating the word “LTW----- gms.”

I)   SHOT BLASTING/ METALLIZING

     Entire surface of cylinder, including valve protection collar should be shot blasted and given the
     following treatment in sequence indicated below:-

     Spraying with zinc metal to give a zinc layer of minimum 40 microns thickness. Zinc wire used
     shall conform to IS: 12447 – 1988 (Specifications for Zinc Wire for Sprayed Zinc Coatings).

J)   PAINTING

     Entire surface of the cylinder shall be primer coated and painted as per the anti- corrosive
     specifications given below:-

     (a) One coat of Red Oxide Zinc Chromate primer as per latest IS: 2704 shall be applied on
         cylinder surface and allowed to dry.
     (b) One coat of super synthetic enamel paint as per IS: 2932 – 1974 shall be applied. Color
         shall be of Signal red (shade 537 of IS: 5 – 1961). Coat thickness of primer and paint
         together shall be minimum of 30 microns.
     (c) After painting, all 14.2 Kg & 19.0 Kg cylinders shall be screen printed with “Bharatgas” logo
         in golden yellow (Shade no: 356 as per IS: 5 – 1994) as the enclosed drawing at two places
         opposite to each other, one in English and other one in Hindi.

K)   STENCILLING

     (a) Every cylinder to be stenciled for due date of re-test as per standard drawing.
     (b) Tare weight/Maximum gross weight of the cylinder to be stenciled on body of the cylinder
         as per standard drawing.
     (c) Tare weight of the cylinder is also to be stenciled on inner side of balance two stay plates
         as per the drawing.

L)   FIXING OF VALVE

     Clean the bung internal taper thread to remove any foreign material. This should be done by
     using an appropriate tap to ensure the threads are of full form, clean and free from other
     imperfections (any foreign materials is to be removed from inside). The cylinder valve is to be
     fitted by uniformly applying Teflon tape of IS: 3465 having a width of ¾” and a minimum
     thickness of 40 microns for a minimum of two and a half rounds. Valves shall be fitted with a
     tightened torque of 145 +/- 15 ft.-lb.


SIGNATURE / RUBBER STAMP OF TENDERER                                                  - 20 -
M) PNEUMATIC TEST

   After fixing the valve, cylinder shall be subjected to internal pneumatic pressure of not less than
   10 Kg/cm2 for a period of one minute while immersed in water and the cylinder shall be checked
   for leakage from the body of the cylinder & at the joint between valve and bung. This test shall
   be carried out after fixing the safety cap on the valve. The test results must be included in the
   inspection certificate. Suitable test bath facilitating the rotation of cylinder in immersed condition
   shall be available with proper illumination. After testing air shall be evacuated till pressure inside
   the cylinder drops to atmospheric pressure.

   The cylinders rejected while carrying out “Hot Repairs” at the contractor‟s works are to be
   returned to respective LPG Plant in that condition, accompanied by a forwarding note, giving
   serial number, name of manufacturer etc. and the cause of rejection.

   DESHAPING OF REJECTED CYLINDERS

   The rejected/damaged cylinders shall be NOT deshaped at the repairer‟s premises unless
   specifically told to do so by the Corporation in writing but should be transported back to the LPG
   Plant as per the requirement of BPCL.

   FIRST FILL LEAK AFTER RECONDITIONING

   The repaired cylinders, if found unfit at the time of first filling after repairs, shall be rectified
   again at repairer‟s cost. The time limit for reporting the defect to the repairer will be thirty days
   from day of receipt of repaired cylinders. Such defective cylinders shall be returned to the
   repairer on freight to pay basis. Similarly repairer shall also bear the freight charges for return
   of such cylinders after rectification. All other incidental costs shall also be borne by the repairer.




SIGNATURE / RUBBER STAMP OF TENDERER                                                  - 21 -
                                                                       ANNEXURE - III


                      GENERAL INSTRUCTIONS ON HOT REPAIR OF CYLINDERS

1)    Record name of cylinder manufacturer, serial number of cylinder and date of last test.

               a. Cylinders for which either name of manufacturer or serial number is not available
                  should be rejected.
               b. Cylinders which have round holes in the bottom ring and with HPC / IOC embossing
                  should also be rejected.
               c. Cylinders which have oblong cuts in the bottom ring and BPC embossing should also
                  be rejected.
               d. All such rejected cylinders should be sent back to us along with details in the format –
                  Annexure V.

2)    Clean external surface of the cylinder thoroughly with caustic soda soap solution and rinse with
      water. Cylinders bung should be plugged to prevent entry of caustic soda, etc. into the
      cylinders.

3)    Segregate on the following basis, the cylinders after visual inspection as per IS 5845-1984 or
      any other specifications published by BIS authorities during execution of contract.

      a)      for rejection
      b)      For hot repairs, and
      c)      For continuing further testing

4)    The cylinders must be condemned if

       i)     It has a dent on the weld.
      ii)     Flattening of the weld (due to wear) shall not be treated as a dent on the weld. However, if
              the cylinder body adjacent to a flattened weld shows a sign of dent, the same shall be
              treated as a dent on the weld and the cylinder shall be rejected.
     iii)     The mean diameter of any dent on the body is greater than 80 mm, and
     iv)      The depth of any body dent exceeds 10% of the mean diameter of the dent.

            The cylinder must also be condemned when the measured circumference of the cylinder
            anywhere exceeds the measured circumference adjacent to the centre weld of the cylinder
            by 1%.

5)    Further, the cylinders must also be rejected if any of the following conditions are present:

      a)      Burns: Cylinder must be condemned if it shows isolated heat affected sections of the
              cylinder wall caused by electric arc or high temperature flame impingement (for example :
              oxygen acetylene flame).

      b)      Fire Damage: Cylinder must be condemned if it has suffered damage due to fire and has
              either warped or distorted or shows excessive heat damage marks.

      c)      General Corrosion: Cylinders must be condemned when the minimum wall thickness
              remaining under an area of general corrosion is less than 90% of minimum allowable wall
              thickness.

SIGNATURE / RUBBER STAMP OF TENDERER                                                     - 22 -
     d)        Dig: Cylinder must also be condemned if a “Dig” (a sharp impression where the surface
               material has not been penetrated) is present.
                   - Dig on the cylinder is 75 mm or more in length and depth is more than 5% of the
                        length.
                   - The remaining minimum wall thickness of the cylinder wall within the area of the
                        Dig is less than 90% of the minimum allowable wall thickness.

     e)        Cut: Cylinder must be condemned if a “Cut” (sharp impression where the surface material
               has been penetrated) is present and if the remaining wall thickness within the area of the
               cut is less than 90% of the minimum allowable wall thickness is less than 1.5 mm.

     f)        Pit: Pit is a localised corrosion spot. Cylinder must be condemned if the remaining wall
               thickness under the “Pit” is less than 90% of the minimum allowable wall thickness is less
               than 1.5 mm.

     g)        Leaks: Cylinders must be condemned if it has a leak on any part of the body other than
               the weld.

     Cylinders segregated for hot repairs should be sent back to us under a covering note along
     with the list of cylinders as per Annexure – V.

6)   The interior of the cylinder should be examined by a low voltage inspection lamp of flame-proof
     type. If internal inspection reveals presence of foreign materials such as rust, dust, oil, etc., it
     should be suitably cleaned.

7)   Hydrostatic test should be carried out on all the cylinders qualifying for further test after (4)
     above. The cylinder should be subjected to hydrostatic pressure of 25.35 kg/cm2 and the
     pressure retained for a minimum of 30 seconds.

     Any reduction in the pressure noticed during the test, any leak, visible bulge or deformation
     should be treated as a case of failure and all such cylinders should be rejected, segregated and
     sent to us along with details in format – Annexure V.

     For cylinders passing this test the internal surface should be dried by blowing hot air after
     emptying out the cylinder.

8)   The old valves after cleaning and reconditioning should be fixed on the cylinders.                The
     procedure to be followed is:

          a)        The bung thread should be cleaned by using ¾” NGT hand tap.

          b)        The loose rust particles which have fallen inside the cylinder while cleaning/reforming
                    of the bung thread should be removed by using a magnet.

          c)        Valves are to be fitted immediately after cleaning of bung thread to avoid rusting of
                    the bung thread.

          d)        Fixing of valves on the cylinders should be in accordance with IS 8737 (Part I).

          e)        While tightening the valve a torque of 20 +/- 2 Kg m must be applied by using a
                    torque wrench.




SIGNATURE / RUBBER STAMP OF TENDERER                                                      - 23 -
9)   After fixing of the valve, cylinder should be subjected to air pressure of 10 Kg./cm2 and the
     pressure maintained for 30 seconds. Cylinder should then be immersed in water and checked
     for leaks. Soap solution should be applied at valve bung joint to check for leaks. After this test,
     the cylinder should be depressurised and the external surface dried by blowing of air. Pressure
     gauges used for pneumatic and hydrostatic test should be calibrated once in 3 weeks and
     records maintained. The master gauges used for calibrating these pressure gauges should be
     calibrated once in 6 months.

10) Check tare weight of each cylinder. If observed tare weight is less than 95% of the original tare
    weight, the cylinder shall be rejected as unfit and kept segregated.

     a)     The weighing scale used shall have a least count of not more than 50 gms and the value of
            tare weight may be rounded to the nearest 100 gms as per IS :2 – 1960.
     b)     The tare weighing shall be carried out including the weight of valve and safety cap.
     c)     The change in the tare weight within the permissible limit may be stencilled without
            altering the original tare weight punching.

11) After satisfactory completion of periodic inspection and testing each cylinder found acceptable
    shall be marked with following on the vertical stays on cylinder:

     a)     The identification mark of the testing unit as registered with Chief Controller of Explosives,
            Nagpur.
     b)     The new test date retaining the previous test dates.

          Above is to be punched on the stay as shown in the diagram below.

                        DETAILS OF MARKING ON STAY PLATE

                                       OLD TEST DATES

                               TEST DATES

                                XXX

                                                                     YYY




          XXX    :      IDENTIFICATION MARK OF TESTING STATION
          YYY    :      MONTH AND YEAR OF TEST DATE

12) The paintings etc. have to be carried out as per specifications indicated in each of the drawing
    attached for each type of cylinder to be pressure tested. After painting, the following markings
    should be made on the cylinder:

     a)     New tare weight of the cylinder should be marked on top of the cylinder at 3 locations 120
            degrees apart with black paint. Height of the letter should be 25 mm Thickness should be
            6-7 mm

         This new tare weight should also be painted on the inner side of two stay plates.
13) To indicate the next quarter and year of the testing the inside of one of the stay plates should
    be painted as described in the details of colour coding. If the cylinder has been tested in “A
    07”, the marking on inside of the stay plate will be “A 12”.


SIGNATURE / RUBBER STAMP OF TENDERER                                                    - 24 -
14) For distinguishing the quarter and year, A, B, C and D should be used in capital letters followed
     by the last two digits of the testing year e. g for January – March 2007 – the punching will be “A
     07”. If the cylinder has been tested in “D – 2007”, the marking on the inside of the stay plate
     will be “D – 07”.
Details of Colour coding:

Background Colour              Lettering           Year of Testing         Year due next
Aircraft Blue                   White                   2007                   2012
Salmon Pink                      Black                  2008                   2013
Black                            Black                  2009                   2014
Yellow                           Black                  2010                   2015
White                            Black                  2011                   2016
Sea Green                        Black                  2012                   2017
Dove Grey                        Black                  2013                   2018
Aircraft Blue                   White                   2014                   2019

15) All 5 kg, 14.2 Kg & 19 Kg, 35 kg and 47.5 kg cylinders passing the above test should be
    painted with zinc chromate primer and super synthetic enamel paint (the thickness of both
    primer & paint together shall be minimum of 30 microns) of the colour indicated and as per
    specifications given in the cylinder-wise drawing. The valve should be suitably covered to
    prevent ingress of paint in the valve. The top of the cylinder should be painted with yellow IS :
    355 – from the bung end to the stay plates. On the shoulder of the cylinder the following should
    be painted bilingually with white as per IS: 127.

     a)        “
               “CHECK SEAL ON DELIVERY”
     b)        “
               “SWITCH OFF REGULATOR WHEN NOT IN USE”

          For the above two instructions, the size of each letter and the colour coding should be as per
          the attached drawing in white colour shade – 127 as per IS : 5

          1)     NET WT        NET WT         NET WT       NET WT         NET WT
                 5 KG          14.2 KG        19 KG        35 KG          47.5 KG
          This should be screen printed at 3 equispaced places in Black shade with 2.5 cm height as
          applicable.

          These 3 should be painted/ stencilled on the shoulder of the cylinder at an angle of 120
          degrees as indicated in the attached drawing/sketch.

          In case of 19 kg cylinders, the cylinders should be painted as per specifications, colour
          coding mentioned in the attached drawing of each cylinder respectively.

16) After painting of cylinders the 'Bharat Gas Logo' as mentioned in the attached drawing has to
    be marked at two places opposite to each other in golden yellow colour (colour No. 356 as per
    IS 5 : 1994) in accordance with the enclosed drawings. One of the marking shall be in 'Hindi'
    and one will be in 'English'.

17) All details of the cylinders received & repaired should be submitted to us in the enclosed format
    – Annexure VII along with the retested / repainted cylinders. A test certificate in the format –
    Annexure – IV along with the cylinders returned to us after pressure testing/painting. This
    certificate should be signed by a Mechanical Engineer. For cylinders rejected at stages, a
    separate list as per format Annexure - V should be furnished detailing reasons for rejection.
    This list should also be signed by the person signing the Test Certificate.

SIGNATURE / RUBBER STAMP OF TENDERER                                                   - 25 -
                                                        ANNEXURE - IV

                            INFORMATION REGARDING THE TENDERER


1. Name of the firm                                 :

2. Whether Public Ltd./Private Ltd./Proprietorship :
   Or Partnership Firm

3. Registered Office address with Pin Code          :

4. E-mail address of Registered Office              :

5. Phone No./Fax No. of the Registered Office       :

6. PAN Number of the Company / Partnership
   Firm /Proprietorship Firm                        :

7. Name & Designation of the Holder of              :
   Power of Attorney on behalf of Company /
   Proprietorship firm or Partnership firm

8. Name of the partners with their profit sharing   :
   Ratio

9. Address of Holder of Power of Attorney           :
   With telephone No./Fax No./E-mail ID

10. Address of the Factory where Hot Repairs        :
    To be carried out with Pin Code number

11. Telephone. No. / Fax Number & E-mail ID         :
    Of the factory premises

12. Name and Tel. No. of the Plant-in-Charge        :
    With Tel. No./Fax No. & E-mail ID

13. Mumbai Office Address, if any, with Tel. No./   :
    Fax No./ E-mail ID




SIGNATURE / RUBBER STAMP OF TENDERER                                - 26 -
                                                                               ANNEXURE V

                  TENDERER’S CREDENTIALS, BIO-DATA AND BUSINESS STANDING

1    Name of the Applicant
2    Nationality
3    Full Address
     Telephone No.
     Fax No.
     E mail ID
4    Whether the firm is a private or public limited concern, or
     Hindu Undivided family, Proprietor/ Individual or a registered
     partnership firm?
5    Year of establishment
6    Registration No. if any.
7    PAN Number of the firm - MUST – ENCLOSE COPY OF
     LAST INCOME TAX RETURN FILED.
8    Name of person holding Power of Attorney
9    Present address of person holding Power of Attorney
10   Nationality of Person holding Power of Attorney
11   PAN Number of person holding Power of Attorney
12   Liabilities of Person holding Power of Attorney
13   Name/Address /Tel. Nos. of the Authorized Signatory
14   Name of Partners
15   Full addresses of the partners
16   Liabilities of the partners
     (Attested copy of partnership deed to be enclosed)
17   Percentage of Share Of the Partners
     Name of the sleeping partner if any with % of share
11   Name of Banker/full address with details of Account No., Type
     of Account, Bank MICR Code. Enclose cancelled cheque.
12   Whether the applicant has qualified persons with technical and
     process background to deal with above job concerning safety
     and security of LPG Plant
     (List of persons, along-with their qualifications and experience
     shall be enclosed)
13   Details of jobs executed during last 3 years with supporting.
14   Any other relevant information, the entrepreneur may wish to
     furnish.

We have read the tender documents and understood the same in full and declare that we will abide by the
same. We also enclose the tender document duly signed in token of our acceptance.

SIGNATURE:

NAME OF THE APPLICANT:

DATE:

RUBBER STAMP

ADDRESS




SIGNATURE / RUBBER STAMP OF TENDERER                                                     - 27 -
                                                                               ANNEXURE VI

                                         BANK DATA DETAILS

                       National Electronic Fund Transfer (NEFT) Mandate Form
     (Mandate for receiving payments through NEFT from Bharat Petroleum Corporation Ltd)
1)        Vendor Name
2)        Vendor Code
3)        Permanent Account Number (PAN)
4)        Particulars of Bank Account
   a)     Name of the Bank
   b)     Name of the Branch
   c)     Branch Code
   d)     Address
   e)     City Name
    f)    Telephone No
   g) NEFT IFSC Code
       9 digit MICR code appearing on the
   h)
       cheque book
    i) Type of Account (10/11/13)
    j) Account No.
5)     Vendor‟s e-mail id
6)     Date of effect

 (Please enclose original photocopy of the cancelled cheque to enable us to verify the
      details mentioned above)

We hereby declare that the particulars given above are correct and complete. If the transaction is
delayed or lost because of incomplete or incorrect information, we would not hold the company
responsible.


                                                                ___________________
                                                                Signature of the Vendor


                                             Bank Certificate

We certify that ____________________ has Account No _______________ with us and we confirm
that the details given above are correct as per our records.


Date:
                                                    _____________________
Place:                                              Authorised Official of Bank




SIGNATURE / RUBBER STAMP OF TENDERER                                                       - 28 -
                                                                              ANNEXURE-VII

                               CAPACITY FOR HOT REPAIR OF CYLINDERS



A)   No. of shifts operated for this job             :

B)   Total capacity (cylinders/month)                :

C)   Capacity already being utilised                 :
     (cylinders / month)

D)   Spare capacity available for the job            :
     proposed under this tender (cyls/month)

E)   Party-wise & location-wise break-up of          :
     capacity already utilised.


      Name of the oil     Location      Cylinders/month      Contract valid        Option for further
        company                                                  upto                 extension




F)   Any plans to increase the capacity?             :
     If yes, please specify additional
     capacity (cyls./month) planned

G)   Manufacturing of new Cylinders :-

     a) Total capacity (cylinders / month)            :

     b) Capacity already being utilised                  :
         (cylinders / month)


                                                     _____________________
                                                     Signature of the Tenderer


NOTE:

Please arrange to furnish correct/realistic information. In case it is found out during
verification / surprise visit that the information furnished by the tenderer is not correct, action
as deemed fit by the Corporation shall be taken including debarring you from participating in
future tenders floated by the Corporation.


\




SIGNATURE / RUBBER STAMP OF TENDERER                                                  - 29 -
                                                                                  ANNEXURE - VIII


                   TEST CERTIFICATE FOR HOT REAPAIRED LPG CYLINDERS

Name of the Contractor:

Certificate Number       :                                                Date:

AA.    This is to certify that the LPG Cylinders as per details given in the attached Annexure were
       hot repaired, re-inspected and tested to meet the requirements of Hydrostatic Test and Leak
       Test as specified in IS: 3196 – 1982. The inspection and tests were carried out at the
       premises of :-

                       M/s.          :

                       Located at : _________________________________________

                                         _________________________________________

                                    _________________________________________
BB.    Nature of inspection carried out for each cylinder is as under :-

       1.      Checking tare weight.
       2.      Visual Inspection as per IS: 5845.
       3.      Hydrostatic/Hydrostatic-stretch * test as per IS: 5844.
       4.      Checking bung and valve threads.
       5.      Pneumatic test.

       * Hydrostatic stretch test for cylinders 15 years and above.

CC.    Details of cylinders passed are covered in the attached Annexure. The total number of
       cylinders covered by the Certificate is ---------. (Total number in words -------------------------------
       ---------- ).

DD.    New code number and other details have been marked on each cylinder as required.

       Signature of Inspecting Officer          : _________________________________

       Name                                     : _________________________________

       Designation                              : _________________________________




SIGNATURE / RUBBER STAMP OF TENDERER                                                        - 30 -
                                                                          ANNEXURE - IX



                                  LIST OF REJECTED CYLINDERS


 Sr.    Cylinder      Name of the manufacturer    Test / Mfg. date    Reasons for
 No      Sr. No                                                        rejection




Signature of                             Signature of
Inspecting                               Inspecting
Officer of Contractor: ______________    Officer of BIS : __________________

Name                : ______________      Name       : __________________

Designation         : ______________      Designation : __________________




SIGNATURE / RUBBER STAMP OF TENDERER                                      - 31 -
                                                                           ANNEXURE – X


                         MONTHLY RECONCILIATION STATEMENT


NAME OF THE CONTRACTOR : ___________________________________________

                                                    FOR THE       CUMULATIVE
                                                    MONTH

RECEIPTS:

a)   Total cylinders received.       :

b)   Valves received - (1) old :
                       (2) new :

DESPATCHES :

     CYLINDERS :

a)   Cylinders dispatched to     :
     plant after hot repairs
b)   Rejected cylinders          :

     VALVES :

c)   Old valves sent back to     :
     plant
d)   New valves sent back        :
     to plant.

     BALANCE :

a)   Cylinders lying at the factory
     1) Hot repaired.
     2) Rejected (with reasons for rejection)
     3) Under various stages of hot repairs.

b)   Valves available at the factory
     1) Old
     2) New

                                                                          ------------------
                                                                          SIGNATURE

NOTE :-    For both receipts from BPC and dispatches to BPC, consignment-wise details with
          document reference nos. should be provided for both cylinders and valves.




SIGNATURE / RUBBER STAMP OF TENDERER                                      - 32 -
                                                                                                                                ANNEXURE - XI


                           DETAILS OF CYLINDERS RECEIVED AND HOT REPAIRED


Name of the Contractor :

Date                                  :

 Sr    Cyl.   Na    Month      Weight     Pass     Visual     Hydro-     Conditio    Pneumatic   Month/    Colour         Relevant   Remarks
 No    Sr.    me    & Year     of  Cyl.   ed/      defects    static     n of bung   Test        Year of   Coding/        Test
       No.    of    of Mfgr/   Punched    reject              Test       &                                                Certi-
              Mfg   Test                  ed       Ext/ Int   Passed/                Passed/     retest    Stenciling     ficate
                                                   Passed/    Rejected   thread      Rejected              for      re-   Number
                                                   Rejected              Passed/                           testing
                                                                         Rejected                          done

                                                                                                           Yes/No




NOTE :-

1. Remarks Column should indicate whether the cylinder has been finally passed or rejected
   besides any other relevant details not covered by the above.

2. The details of actual defects observed based on which the cylinder is rejected should be
   specifically recorded.




SIGNATURE / RUBBER STAMP OF TENDERER                                                                                            - 33 -
                                                                 ANNEXURE XII


SPECIFICATION OF TRUCKS.

The Trucks to be engaged for transportation of Cylinders should strictly confirm to the regulations
stipulated in Petroleum Act, 1934 or any amendment or re-enactment thereof, from time to time &
the Rules and Orders framed there under.

The Trucks engaged for transportation of LPG cylinders should also conform to the following
requirements: -

    1. There shall be no sharp projection inside the vehicle, on the platform and sides of
       the Lorry.

    2. The exhaust from the engines should be re-routed under the Driver‟s cabin & the
       exhaust pipe should be fitted with a Spark arrestor.

    3. The Cab of the Vehicle shall be preferably of all metal construction and its rear
       window, if provided shall be fully covered with wired glass. The Cab and the engine
       shall be separated from the load by a fire-resisting shield, which shall fully cover the
       load.

    4. The Truck should be fitted with a double pole wiring system with the Master switch
       in the Driver‟s cabin.

    5. The fuel Tank of every vehicle, if installed behind the cab of the vehicle/ fire screen
       shall be so designed, constructed, installed so as to present no unusual hazard, and
       shall be so arranged to permit drainage without removal from their mounting and the
       same should be protected, against blows by stout steel guards.

    6. The truck should be fitted with the fixed body of adequate height so that the
       cylinders are not stacked beyond the side supports of the body.

    7. The trucks must carry, a suitably ISI mark DCP fire extinguisher.

    8. The voltage of the electric circuit should not exceed 24 volts.

    9. The electrical wiring shall be heavily insulated and be adequate for maximum loads
       to be carried, also they shall be provided with suitable over-current protection in
       form of fuses or automatic circuit breakers and also with a master switch to cut off
       the current supply in an emergency.




SIGNATURE / RUBBER STAMP OF TENDERER                                              - 34 -
                                                                            ANNEXURE- XIII

                      LIST OF LPG BOTTLING PLANTS WITH CONTACT DETAILS

Sr.          Territory PLANT ADDRESS               CONTACT NOS.       CONTACT PERSON
No.
 1    Solapur LPG Bottling Plant,                   0217-2357305    Mr. D.V.Mamdapur
      Bharat Petroleum Corp., At. Chincholi, PO     0217-2357307    Mr. S. Sridhar
      Sawaleshwar, Tal. Mohol, Dist. Solapur
2     Jalgaon LPG Bottling Plant,                   0257-2210704    Mr. S.S.Ghude
      Bharat Petroleum Corp. Ltd, Plot 27, MIDC,    0257-2210703    Mr. Vilas Pathrabe
      Ajanta Road, Jalgaon
3     Wai LPG Bottling Plant,                       02167-265008,   Mr. Deepak Jain
      Bharat Petroleum Corp. Ltd, Plot no.C-12,     02167-265009    Mr. K.R.Raghunathan
      MIDC, Wai., Dist. Satara
4     Nasik LPG Bottling Plant,                    02551-230348     Mr. P.K.Saxena
      Bharat Petroleum Corp. Ltd, Plot No.M5,      02551-230349     Mr. Ravi Meharotra
      Malegaon MIDC, Sinner, Nasik.
5     Nagpur LPG Bottling Plant,                    07104-258465    Mr. P.R.Sen
      Bharat Petroleum Corp. Ltd, Plot No.D1,       07104- 280100   Mr. J.D. Adakar
      MIDC, Butibori Ind. Area, Nagpur
6     Goa LPG Bottling Plant,                      0832-2782662     Mr. Satyan Nair
      Bharat Petroleum Corp. Ltd, Verna Ind.       0832-2782673     Mr. I Lobo
      Estate, Goa
7     Pune LPG Bottling Plant,                     02138-280921     Mr. Anil Shukla
      Bharat Petroleum Corp. Ltd, Plot No. 1069-   02137-252008     Mr. M.I.Khan
      73, Shikarapur Chakhan Road, State
      Highway 55 , Vill. Sanaswadi, Tq Shirur,
      Pune – 412208 (Mah)
8     Uran LPG Bottling Plant,                     022-27222404     Mr. R.V. Deshmukh,
      Bharat Petroleum Corp. Ltd, Tal. Uran,       022-27222421     Mr. Sunil Dhakate
      Distt Raigad 400702
9     BPC Refinery LPG Bottling Plant, Bharat      022-25546434,    Ms. Rema Menon
      Petroleum Corp.Ltd, Mahul, Mumbai-           022-25540227     Ms S.Babras
      400074




SIGNATURE / RUBBER STAMP OF TENDERER                                                     - 35 -
                                                                                         ANNEXURE - XIV

    BANK GUARANTEE TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF Rs.100


                GUARANTEE BOND FOR EARNEST MONEY / SECURITY DEPOSIT

In consideration of the Bharat Petroleum Corporation Limited having its registered office at "Bharat Bhavan" 4
& 6, Currimbhoy Road, Ballard Estate, Mumbai 400 001 (hereinafter called "the Corporation") having agreed to
exempt M/s. _____________________________________ hereinafter called “the said contractor(s) having
registered office at ____________________________________________________________ from payment
of Earnest Money/Security Deposit against Tender No. ___________________ dated __________ issued by
Corporation on production of a Bank Guarantee for Rs. __________/- (Rupees ________________________
only).

We, _________(name of bank) ____________ do hereby undertake to indemnity and keep indemnified the
Corporation to the extent of Rs. _____________/- against any loss of damage caused to or suffered by the
Corporation by reason of any breach by the said Contractor(s) of any of the terms and conditions contained in
the Tender Notice /documents /agreements /contract.

We, ________ (name of bank) ___________ further agree that the guarantee herein contained shall remain in
full force and effect during the period upto award of the contract, commencement of job and/or period of
contract.

We, ________ (name of bank) ___________ further agree with the Corporation shall be the sole judge of and
as to whether the said contractor has committed any breach or breaches of any of the terms and conditions of
the tender or the contract and the extent of loss, damage, costs, charges and expenses caused to or suffered
by or that may be caused to or suffered by the Corporation of account hereof to the extent of the Security
Deposing required to be deposited by the contractor in respect of the said tender or the contract and the
decision of the Corporation that the said Contractor has committed such breach or breaches and as to the
amount or amounts of loss, damage, costs, charges and expenses caused to or suffered by or that may be
caused to or suffered by the Corporation from time to time shall be final and binding on us.

Notwithstanding anything contained herewith in forgoing, our liability under this Guarantee is restricted to
Rs._________/-.     The Guarantee shall remain in force till ______________ unless a claim under this
Guarantee is made within six months from the date herein before mentioned the Corporation shall have no
rights under these presents.

We, ________ (name of bank) ___________ lastly undertake not to revoke this Guarantee during its currency
except with the previous consent of the Corporation in writing.


Dated ____________ day of ___________ 2009
                                                                For ____________________________
                                                                (Indicate the name of bank)




SIGNATURE / RUBBER STAMP OF TENDERER                                                       - 36 -
       BHARAT PETROLEUM CORPORATION LIMITED

      TENDER NO. BPCL/WR/LPG/HR-MAH & GOA/07/09-10

              TENDER FOR HOT REPAIR OF LPG CYLINDERS

      EX VARIOUS LPG PLANTS IN MAHARSHTRA & GOA STATES IN
                        WESTERN REGION




                                 PRICE BID

   To be submitted at the following address in sealed cover marked
  "Tender for Hot Repair of LPG Cylinders ex various LPG PLANTS
        in Maharashtra & Goa states in WESTERN REGION"


                       Regional LPG Manager, WR
                    Bharat Petroleum Corporation Ltd.,
                    “A” Installation, Sewree Fort Road
                     Sewree (East), Mumbai 400 015

 Please return to us all the enclosures after signing on all pages of the
 documents and affixing your rubber stamp on each page.

 Please quote rates in Proforma II.


 CLOSING DATE / TIME:              01.10.2009 at 1400 HRS.




SIGNATURE / RUBBER STAMP OF TENDERER                               - 37 -
                                                        PROFORMA – II

                                                         RATE SCHEDULE

                SCHEDULE OF RATES FOR HOT REPAIR OF 5 KG, 14.2 KG, 19.0 KG, 35 KG & 47.5 KG CYLINDERS

SR               JOB DESCRIPTION                      RATE Rs   RATE Rs     RATE Rs   RATE Rs    RATE Rs
NO                                                    per CYL   per CYL     per CYL   per CYL    per CYL
                                                      ( 5 KG)   (14.2 KG)   (19 KG)   ( 35 KG)   ( 47.5 KG)
1
     Inspection and segregation of cylinders by
     the repairer‟s representative including the
     labor charges, as per IS: 13258 at the
     Bottling plant (rates inclusive of all Taxes
     but excluding VAT)..




2
     Preliminary inspection and segregation of
     cylinders at repairer‟s premises, inspection
     by     BIS,    Complete      Hot    Repairing/
     Reconditioning of cylinders as per IS:
     13258 latest (Code of practice for
     inspection and reconditioning of used LPG
     Cylinders) or any other relevant IS Code /
     Specification as published by BIS.
     Degassing, removal of internal rust/foreign
     material, internal cleaning through external
     cleaning, minimum) allowable thickness
     verification, tare weight verification, heat
     treatment,     De–denting      of   cylinders,
     hydrostatic     testing/hydrostatic    stretch
     testing, shot blasting, metallizing and
     painting (as specified), fixing the valve,
     punching the markings on Valve Protecting
     ring/Foot-ring, pneumatic testing, stenciling
     BHARAT GAS‟ Logo which should be
     screen printed in HINDI and ENGLISH etc.
     conforming to drawing, all documentation &
     certification and including loading/unloading
     of cylinders back to respective bottling plant
     (rates inclusive of all Taxes but
     excluding VAT)




3    REMOVING / FIXING OF V.P. RING.
     Cutting away of existing VP ring and Stays,
     which are deemed irreparable by Inspecting
     Authority and Fixing of new V.P. Ring with
     three Vertical Stays on the cylinder as per
     latest revised drawing Ring (rates
     inclusive of all Taxes but excluding
     VAT)


4    REMOVING / FIXING OF FOOT RING
     Cutting of existing Foot Ring which is
     deemed irreparable by Inspecting Authority.
     Fixing of New Foot Ring (rates inclusive of
     all Taxes but excluding VAT)


          SIGNATURE / RUBBER STAMP OF TENDERER                                                   - 38 -
SR   JOB DESCRIPTION                               RATE     Rs   RATE Rs      RATE Rs       RATE     Rs   RATE Rs
NO                                                 per     CYL   per    CYL   per    CYL    per    CYL    per     CYL
                                                   ( 5 KG)       (14.2 KG)    (19 KG)       ( 35 KG)      ( 47.5 KG)
5
     REJECTION OF CYLINDERS

     After Visual Inspection of Cylinders

     After Tare Weight & Minimum Thickness
     Verification

     After Hydrostatic Test

     ( rates inclusive of all taxes but
     excluding VAT)



6
     TRANSPORTATION: TWO-WAY BASIS.
     (Inclusive of Octroi / Octroi surcharge,
     octroi Service charges, Taxes but
     excluding VAT and all other Levies
     payable en-route from your works to the
     following plants, separately inclusive of
     loading and unloading charges at both
     ends. 50% of the transportation rate quoted
     will be applicable for one way movement.




     Ex – BPC REFINERY


     Ex – URAN LPG PLANT


     NASIK LPG PLANT


     JALGAON LPG PLANT


     SOLAPUR LPG PLANT

     NAGPUR LPG PLANT

     WAI LPG PLANT


     PUNE LPG PLANT




     GOA LPG PLANT                                 Separate sheet for quoting rates is enclosed for GOA
                                                   LPG Plant.




          SIGNATURE / RUBBER STAMP OF TENDERER                                                            - 39 -
QUOTE the following for each of the plants in Maharashtra.

Method OF VAT APPLICABLE ……………………….

VAT Calculation method:

METHOD                               VALUE on        RATE    VAT Amount
                                     which
                                     charged
Actual Material only
Composite method
Standard Deduction method

NOTE: Please Fil up whichever applicable .

       Rate of VAT applicable should be separately mentioned in the above format.
       Please let have your Maharashtra VAT TIN Numbers along with a copy of registration
        certificate.
       All the invoices raised should be TAX INVOICE and should be in the manner set out
        under section 86 of the ACT, so as to ensure that Input tax credit could be availed by
        BPCL on purchase from you.
       Please mention clearly the method adopted to derive at the material component of the
        works contract for applying the VAT rate i.e a) composite scheme b) standard
        deduction method or c) actual non material value method.

The evaluation of the tender will be done based on the net cash flow method after availing the
VAT credit.


NOTE:
1) Rates should be quoted both in words and figures. Wherever ambiguity is observed, rates in
   Words shall be taken.

2) The rates for items 3 & 4 should only include the cost of removal of Foot-ring/VP ring with stay
   plate and fixing/welding new foot-ring/VP ring with stay plate and cost of all materials & labour
   charges, & should not include other costs viz. Inspection, cleaning, painting, stenciling, punching
   the markings, transportation, testing etc. as they are covered under item no.1) & 2). You will be
   allowed to retain the old foot-ring/VP ring with stay plate & rate for these items should be based
   on that.

3) Repairer will be allowed to procure the foot-ring from existing approved cylinder manufacturing
   units.


4) The rates should be firm which should be inclusive of cost of all the materials, steel, paint,
   labour, Foot Ring, V.P.Ring, electricity, fuel, water, power equipments, tools/tackles, excise,
   customs, Sales Tax, work contract tax etc. all taxes levied by Local Bodies, Municipality,
   State/Central Govt., duties, octroi, octroi surcharge, road tax, service tax, loading, unloading at
   both ends etc. & including everything applicable & also including BIS Inspection/Certification
   charges etc but excluding VAT which shall remain firm throughout the period of the contract.
   All materials are to be supplied by the tenderer unless otherwise advised. Revision in rates on
   account of increase in material cost including steel or increase in cost of any nature not
   mentioned here etc. and /or addition of new taxes or increase in any of the taxes, service tax etc.
   will be not be allowed during the tenure of contract.



SIGNATURE / RUBBER STAMP OF TENDERER                                                - 40 -
5) The rates quoted for transportation should be inclusive of fuel charges, Octroi, Octroi Surcharge,
   Octroi service charge, all taxes levied by Local Bodies, State/Central Govt., duties and other
   levies applicable en-route, separately, between each LPG Bottling Plant and your works as well
   as loading/unloading of cylinders at both the ends but excluding VAT. Revision in rates on
   account of any of these or levy of any new tax/octroi etc. of any nature will not be allowed during
   the tenure of contract.
6) In case of one way movement of cylinders between BPCL locations to your works, only 50 % to
   & fro transportation rates mentioned under item no. 6 above will be applicable

7) Job to be carried as per General Conditions, Special Terms & Conditions, Scope of Work, as per
   the Schedule of Rates as detailed in this tender.

8) Rates include screen printing of “BHARAT GAS “AS STENCILED IN NEW CYLINDERS in Hindi
   and English both as given in attached drawing.

9) Rates for all the above items should be quoted.

10) In case the tenderer is not willing to do the job of Hot Repair ex a particular bottling plant, then
    the tender should cancel the transportation rate ex that bottling plant in which he is not interested
    to do the job and should sign against the cancellation.

11) During the process at any time without assigning any reason ,at the discretion of the
    company tender for any of the plants may be withdrawn.




SIGNATURE / RUBBER STAMP OF TENDERER                                                   - 41 -
             Cont….

                                                         PROFORMA – II

                                              RATE SCHEDULE FOR GOA

                SCHEDULE OF RATES FOR HOT REPAIR OF 5 KG, 14.2 KG, 19.0 KG, 35 KG & 47.5 KG CYLINDERS

SR               JOB DESCRIPTION                       RATE Rs   RATE Rs     RATE Rs   RATE Rs     RATE Rs
NO                                                     per CYL   per CYL     per CYL   per CYL     per CYL
                                                       ( 5 KG)   (14.2 KG)   (19 KG)   ( 35 KG)    ( 47.5 KG)
1    Inspection and segregation of cylinders by
     the repairer‟s representative including the
     labor charges, as per IS: 13258 at the
     Bottling plant.

2    Preliminary inspection and segregation of
     cylinders at repairer‟s premises, inspection
     by     BIS,    Complete     Hot     Repairing/
     Reconditioning of cylinders as per IS: 13258
     latest (Code of practice for inspection and
     reconditioning of used LPG Cylinders) or
     any other relevant IS Code / Specification as
     published by BIS. Degassing, removal of
     internal rust/foreign material, internal
     cleaning     through     external     cleaning,
     minimum) allowable thickness verification,
     tare weight verification, heat treatment, De–
     denting      of     cylinders,      hydrostatic
     testing/hydrostatic stretch testing, shot
     blasting, metallizing and painting (as
     specified), fixing the valve, punching the
     markings on Valve Protecting ring/Foot-ring,
     pneumatic testing, stenciling BHARAT GAS‟
     Logo which should be screen printed in
     HINDI and ENGLISH etc. conforming to
     drawing, all documentation & certification
     and including loading/unloading of cylinders
     back to respective bottling plant.
3    REMOVING / FIXING OF V.P. RING.
     Cutting away of existing VP ring and Stays,
     which are deemed irreparable by Inspecting
     Authority and Fixing of new V.P.Ring with
     three Vertical Stays on the cylinder as per
     latest revised drawing Ring (Cost inclusive
     of Excise Duty and /or other Taxes).
4    REMOVING / FIXING OF FOOT RING
     Cutting of existing Foot Ring which is
     deemed irreparable by Inspecting Authority.
     Fixing of New Foot Ring (Cost inclusive of
     Excise Duty and /or other Taxes)
5    REJECTION OF CYLINDERS

     After Visual Inspection of Cylinders

     After Tare Weight & Minimum Thickness
     Verification

     After Hydrostatic Test




          SIGNATURE / RUBBER STAMP OF TENDERER                                                    - 42 -
SR               JOB DESCRIPTION                       RATE Rs   RATE Rs       RATE Rs        RATE Rs        RATE Rs
NO                                                     per CYL   per CYL       per CYL        per CYL        per CYL
                                                       ( 5 KG)   (14.2 KG)     (19 KG)        ( 35 KG)       ( 47.5 KG)

6    TRANSPORTATION: TWO-WAY BASIS.
     (Inclusive of Octroi / Octroi surcharge, octroi
     Service charges, Taxes and all other Levies
     payable en-route from your works to the
     following plants separately inclusive of
     loading and unloading charges at both
     ends. 50% of the transportation rate quoted
     will be applicable for one way movement.



     GOA LPG PLANT




          NOTE:

               1. Rates should be quoted both in words and figures. Wherever ambiguity is observed, rates in Words
                   shall be taken.
               2. The rates for items 3 & 4 should only include the cost of removal of Foot-ring/VP ring with stay plate
                   and fixing/welding new foot-ring/VP ring with stay plate and cost of all materials & labour charges, &
                   should not include other costs viz. Inspection, cleaning, painting, stenciling, punching the
                   markings, transportation, testing etc. as they are covered under item no.1) & 2). You will be
                   allowed to retain the old foot-ring/VP ring with stay plate & rate for these items should be
                   based on that.
               3. Repairer will be allowed to procure the foot-ring from existing approved cylinder manufacturing units.
               4. The rates should be firm which should be inclusive of cost of all the materials, steel, paint, labour, Foot
                   Ring, V.P.Ring, electricity, fuel, water, power equipments, tools/tackles, excise, customs, Sales Tax,
                   VAT, work contract tax etc. all taxes levied by Local Bodies, Municipality, State/Central Govt., duties,
                   octroi, octroi surcharge, road tax, service tax, loading, unloading at both ends etc. & including
                   everything applicable & also including BIS Inspection/Certification charges etc. which shall remain firm
                   throughout the period of the contract. All materials are to be supplied by the tenderer unless otherwise
                   advised. Revision in rates on account of increase in material cost including steel or increase in cost of
                   any nature not mentioned here etc. and /or addition of new taxes or increase in any of the taxes,
                   service tax etc. will be not be allowed during the tenure of contract.
               5. The rates quoted for transportation should be inclusive of fuel charges, Octroi, Octroi Surcharge,
                   Octroi service charge, all taxes levied by Local Bodies, State/Central Govt., duties and other levies
                   applicable en-route, separately, between each LPG Bottling Plant and your works as well as
                   loading/unloading of cylinders at both the ends. Revision in rates on account of any of these or levy of
                   any new tax/octroi etc. of any nature will not be allowed during the tenure of contract.
               6. In case of one way movement of cylinders between BPCL locations to your works, only 50 % to & fro
                   transportation rates mentioned under item no. 6 above will be applicable
               7. Job to be carried as per General Conditions, Special Terms & Conditions, Scope of Work, as per the
                   Schedule of Rates as detailed in this tender.
               8. Rates include screen printing of “BHARAT GAS “AS STENCILED IN NEW CYLINDERS in Hindi and
                   English both as given in attached drawing.
               9. Rates for all the above items should be quoted.
               10. In case the tenderer is not willing to do the job of Hot Repair ex a particular bottling plant, then the
                   tender should cancel the transportation rate ex that bottling plant in which he is not interested to do the
                   job and should sign against the cancellation.




          SIGNATURE / RUBBER STAMP OF TENDERER                                                            - 43 -

				
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