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					MONTHLY PROGRESS REPORT PACKAGE AND
    INVOICE PACKAGE INSTRUCTIONS
                   FOR
      CONSTRUCTION MANAGERS
        (For Invoice/MPRR Package
      Seventh Revision June 14, 2011)
                                                             TABLE OF CONTENTS

MONTHLY PROGRESS REPORT PACKAGE...................................................................................... 1
     1)         INVOICE AND MONTHLY PROGRESS REPORT CHECKLIST ..........................................................1
     2)         MONTHLY PROGRESS REPORT .........................................................................................................1
                A)    MONTHLY PROGRESS REPORT NARRATIVE – CM ............................................................1
                B)    A-2 WEEKLY CONTRACTOR PROGRESS REPORTS ..........................................................3
                C)    MANPOWER REPORT BY COMPANY – CM ..........................................................................3

INVOICE PACKAGE ............................................................................................................................. 5
     1)         INVOICE .................................................................................................................................................5
                A)    INVOICE SUMMARY SHEET – PRIME ....................................................................................5
                B)    DIRECT SALARIES – SUMMARY ............................................................................................8
                C)    DIRECT COSTS – SUMMARY ..................................................................................................9
                D)    SERVICES BY OTHERS – SUMMARY ................................................................................. 12
                E)    INVOICE SUMMARY SHEET – SUBCONSULTANT ............................................................ 12
                F)    DIRECT SALARIES – SUMMARY ......................................................................................... 16
                G)    DIRECT COSTS – SUMMARY ............................................................................................... 16
                H)    SERVICES BY OTHERS – SUMMARY ................................................................................. 16

CONSTRUCTION UPON REQUEST (CUR) CONTRACT INVOICES ................................................. 17
     1)         CUR MONTHLY PROGRESS REPORT INSTRUCTIONS ................................................................. 17
                A)    NARRATIVE ........................................................................................................................... 17
                B)    MANPOWER REPORT BY COMPANY ................................................................................. 17
     2)         CUR INVOICE INSTRUCTIONS ......................................................................................................... 17
                A)    INVOICE DOCUMENTS ......................................................................................................... 17

RESUBMITTALS AND REBILLS ........................................................................................................ 18
     1)         RESUBMITTALS – RESUBMITTED INVOICES THAT WERE REJECTED ...................................... 18
     2)         REBILLS – TO CORRECT AN INVOICE ADJUSTMENT .................................................................. 18
                A)    NUMBERING .......................................................................................................................... 18
                B)    BILLING PERIOD ................................................................................................................... 18
                C)    ADJUSTMENTS ..................................................................................................................... 18

SUPPLEMENTS .................................................................................................................................. 20

CERTIFIED PAYROLL ........................................................................................................................ 21
     1)         REQUIRED INFORMATION ................................................................................................................ 21

WORK FORCE RATE REVISION ....................................................................................................... 23
     1)         WORK FORCE RATE REVISION ....................................................................................................... 23

FAQS .................................................................................................................................................. 25
     1)         COMMON PROBLEMS ....................................................................................................................... 25
                A)   EXPENSES OUT OF THE CURRENT BILLING PERIOD ..................................................... 25
                B)   SUBCONSULTANT INVOICE OUT OF THE PRIME’S BILLING PERIOD ........................... 25
                C)   INVOICE RATE....................................................................................................................... 25
                D)   TO VERIFY INVOICE PAYMENT STATUS ........................................................................... 25

                                                                              *****




                                                                         TOC-1                                       Illinois Tollway Revision: July 1, 2009
NOTE: These instructions apply to new contracts (2006), approved converted old contracts,
and old contracts that have received a Supplement in 2006. These instructions do not apply to
contracts still using Exhibits 8, 8A and 8B. HINT: If a consultant’s approved contract or
approved supplement has a C-1 form, they are to use these forms.

                                MONTHLY PROGRESS REPORT PACKAGE
1) INVOICE AND MONTHLY PROGRESS REPORT CHECKLIST
   This is the first page of the invoice and monthly progress report. When submitting the Invoice and Monthly
   Progress Reports place a check mark next to each document included with the invoice and monthly progress
   report. For Work Force Rate Revisions and Certified Payrolls, check if the appropriate documents were sent
   prior to the submittal of the invoice. Please sign and date in the noted location. Submittal of the previously
   used Exhibit 1-Cover Sheet is not required.
2) MONTHLY PROGRESS REPORT
   A)    MONTHLY PROGRESS REPORT NARRATIVE - CM
         The Prime and Subconsultants are to fill out the narrative in its entirety for their respective work. The
         Prime can submit one narrative as long as the subconsultant’s work is clearly noted.
         i)     CM
                Enter the Prime’s company name.
         ii)    CONTRACT NO.
                Enter the same contract number that corresponds to the consultant’s (Prime's) agreement with
                the Tollway.
         iii)   TOLLWAY PROJECT MANAGER
                Enter the name of the Tollway Project Manager.
         iv)    DESCRIPTION
                Enter the official name of the Tollway project. This title is found in the Prime’s agreement with the
                Tollway. Example: Plaza 9 (Elgin) Improvements – Northwest Tollway M.P. 25.0 (Plaza 9) to
                M.P. 26.6 (Randall Road).
         v)     WORK DEFINITION
                Use either Construction Inspection or Construction Management, dependent upon the nature of
                the contract.
         vi)    PROGRESS REPORT NO.
                Enter the Prime’s Progress Report number. The progress report numbers must be sequential.
                Example: The first Progress Report number would be “1” and the second Progress Report
                number would be “2”.
         vii)   PERIOD
                Enter the date that this progress report starts. (This will also be the same date that the Prime’s
                invoice starts).
         viii) THRU
                Enter the date that this progress report ends. (This will also be the same date that the Prime’s
                invoice ends). There cannot be any gaps between period dates. Example: If Invoice No. 1
                                                   1 of 25                     Illinois Tollway Revision: June 14, 2011
       period is 01/15/06 thru 02/15/06 then the next invoice period must start at 02/16/06. If an
       invoice is submitted with gaps between period dates, the invoice will be rejected and returned to
       the Prime consultant. The progress report periods must correspond to the invoice periods.
ix)    DATE SUBMITTED
       Enter the date the Prime submitted the Monthly Progress Report to the Tollway. (All Invoices and
       Progress Reports are to be submitted on the 20th of every month).
x)     WORK ACCOMPLISHED THIS PERIOD
       The Prime and Subconsultants must give a detailed explanation of the work that was completed
       during this period.
xi)    WORK TO BE ACCOMPLISHED NEXT PERIOD
       The Prime and Subconsultants must give a detailed explanation of the work that is scheduled to
       be completed the following month.
xii)   PENDING ISSUES
       The Prime and Subconsultants are to use this section to notify the Tollway Project Manager of
       important issues that have occurred in the project. This includes, but is not limited to, out of
       scope work or funding complications. If any consultant anticipates that their Upper Limit of
       Compensation (ULC) will be exceeded, please note this here, give a very detailed explanation as
       to why the Prime or Subconsultant requires additional funds, and contact the Tollway Project
       Manager immediately.
xiii) COMMENTS AND EXPLANATIONS
       Please write any comments or explanations concerning the Prime or Subconsultant regarding this
       progress report or contract. This section can be used to clarify if the Prime’s or Subconsultant’s
       expended man-hours to date are over the total scheduled man-hours on the Manpower Report by
       Task.
xiv) DBE/MBE/WBE PERCENTAGE
       This section must be filled out by the Prime. A Subconsultant is also required to fill out this
       section if they have a DBE/MBE/WBE sub of their own (a sub of a sub).
       (a)     In Contract
               Enter the DBE/MBE/WBE percentage goal that is in the Consultant’s contract.
       (b)     Actual To Date:
               Enter the actual DBE/MBE/WBE percentage to date. (Total Labor and Expenses to Date of
               DBE/MBE/WBE only  Total Labor and Expenses to Date (Prime and Subs)).
xv)    AVERAGE HOURLY RATE (PRIME AND SUBCONSULTANT)
       (a)     In Contract
               Enter the average hourly rate that is in the Contract.
       (b)     This Period
               Enter the average hourly rate for this period.
       (c)     Actual To Date
               Enter the actual average hourly rate to date.
xvi) PRIME PM SIGNATURE
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            The Prime’s Project Manager is to sign and date the narrative.
     xvii) MONTHLY PROGRESS REPORT PACKAGE PAGE 1 OF ___
            Please enter the number of pages in the Progress Report Package.
B)   A-2 WEEKLY CONTRACTOR PROGRESS REPORTS
     The Prime is to submit copies of the A-2 Weekly Contractor Progress Reports that are submitted to
     their Tollway Project Manager on a weekly basis. Please see the CM Manual for detailed requirements
     for A-2 forms.
C)   MANPOWER REPORT BY COMPANY - CM
     This form is used to show the Tollway Project Manager how many hours the Prime and Subconsultants
     have expended during this period. Report only the current hours that match the invoicing period. If a
     Subconsultant is behind in sending the Prime their invoice, the Prime must still retrieve the hours the
     Subconsultant expended during the current period. Please include a note that explains when the
     current invoice for that particular Subconsultant will be billed. This form is to be used for CM
     Tollway contracts only. Subconsultants should bill at the same time and for the same invoice period
     as the Prime. Billing periods for the Prime and Subconsultant may vary a day or two in-advance, or
     behind. Generally, this difference will not exceed three days on either end of the current month.
     i)     CM, CONTRACT NO., PROGRESS REPORT NO., PERIOD, THRU
            All of this information must match the Narrative.
     ii)    COMPANY NAME
            Enter the Prime and Subconsultant company names. Example: Prime = Prime Consulting,
            Inc.
     iii)   TOTAL MH SCHEDULED-COL. 1
            Enter the total hours the Prime and Subconsultants have scheduled for the entire duration of the
            contract (see Ex. A from the contract). Example: Prime = Prime Consulting, Inc. = 2000 total
            scheduled hours.
     iv)    TOTAL MH SCHEDULED TO DATE-COL. 2
            Enter the total hours the Prime and Subconsultants have scheduled through the current period
            (see Ex. A from the contract). Example: Prime = Prime Consulting, Inc. = 1500 scheduled
            hours through this current period.
     v)     TOTAL MH EXPENDED THIS PERIOD-COL. 3
            Enter the total hours the Prime and Subconsultants have expended this period.
     vi)    TOTAL MH EXPENDED TO DATE-COL. 4
            The Prime and Subconsultants add their previous man-hours Expended to Date (taken from their
            previous progress report) to the amount of hours expended this period. Example: Prime=
            Prime Consulting, Inc. worked a total of 1000 hours through the last progress report and
            worked an additional 500 hours this period. The total man-hours expended to date would
            equal 1500 hours.
     vii)   % OF TOTAL SCHEDULED MH TO DATE (COL 4 / COL 2)-COL. 5
            This column is auto populated with the formula Col 4 divided by Col 2. This percentage can be
            over 100%. Please do not alter the formula.
                                              3 of 25                     Illinois Tollway Revision: June 14, 2011
viii) ESTIMATE % OF CONSTRUCTION WORK COMPLETED TO DATE-COL. 6
       The CM Project Manager and Subconsultants must estimate the percent of work they have
       completed to date. This percentage can not be over 100%. The CM Project Manager must also
       estimate the total over-all percentage complete in the Total row. Again, this percentage can not
       be over 100%.
ix)    ESTIMATE OF ADDITIONAL MH REQUIRED TO COMPLETE PROJECT-COL. 7
       The CM Project Manager and Subconsultants must estimate the number of man-hours still
       required to complete their work on the project.
x)     GRAND TOTAL OF MH REQUIRED TO COMPLETE PROJECT-COL. 8
       This column is auto populated with the formula Col. 4 + Col. 7. Please do not alter formulas. If
       the total in Col. 8 exceeds the total in Col. 1, please attach a detailed explanation that explains
       that the Prime/Subconsultants are over hours, but not over dollars or that the
       Prime/Subconsultants are going to go over their ULC(s). Again, if the Prime or Subconsultants
       know they are going to run out of funds, they are to contact the Tollway Project Manager
       Immediately. See Section 7 for more information on Supplements.
xi)    TOTALS
       This row is auto populated with the sum formula to give the total hours for each column (except
       for Col. 6-see above). Please do not alter the formula.
xii)   PAGE 1 OF ______
       Enter the total number of pages in the Progress Report Package.


                                              *****




                                          4 of 25                      Illinois Tollway Revision: June 14, 2011
                                            INVOICE PACKAGE
1) INVOICE
   A)   INVOICE SUMMARY SHEET – PRIME
        This form is to be used for the Prime CM only. See Section 1.E for the Subconsultant Invoice
        Summary Sheet.
        i)     CONTRACT NUMBER
               Enter the same contract number that is written in the Prime’s Tollway contract.
        ii)    CONSULTANT
               The Prime enters their company name.
        iii)   INVOICE NO.
               The Prime enters their internal invoice number.
        iv)    INVOICE PERIOD
               Enter the dates that this invoice covers (Ex. 01/01/06 – 01/31/06). This must match the period on
               the Monthly Progress Report and Narrative. An Invoice typically covers one month. The
               invoicing period can exceed one month if the total for a monthly period is less than $1,000.00.
               Once $1,000.00 is exceeded, an invoice should be submitted. The progress report is still
               required on a monthly basis, regardless of an invoice submittal.
        v)     A. DIRECT SALARIES
               The following section is numbered the same as the actual form.
               (a) Total Direct Salaries through Previous Period
               As a general rule, this number is pulled from the Prime’s previous invoice summary sheet – line 5
               – Total Direct Salaries to Date. If the Prime received an Invoice Adjustment from the Tollway, this
               number should be adjusted accordingly.
               (b) Direct Salaries This Period (from Direct Salaries Summary)
               This is the total amount of the Prime’s salaries expended in dollars for this invoicing period. This
               cell is linked to the Direct Salaries Summary Page. Please do not alter the formula/link.
               Directions for filling out the Direct Salaries Summary are in Invoice Section 3.B.
               (c) Project Multiplier
               Please consult the contract to obtain the multiplier.
               (d) Total Direct Salaries This Period (Line 2 x Line 3)
               This is the Prime’s Total Direct Salaries This Period, including the multiplier. This cell is auto
               populated with the formula (Line 2 x Line 3). Please do not alter the formula.
               (e) Total Direct Salaries To Date (Line 1 + Line 4)
               This line is a sum of the Prime’s previous Total Direct Salaries to Date (Line 1) to the Prime’s
               Total Direct Salaries This Period (Line 4). This cell is auto populated with the formula (Line 1 +
               Line 4). Please do not alter the formula.
               (f) Total Direct Salaries (From Contract)
               The Prime enters the Total Upper Limit of Compensation that the Prime has been authorized to
               use for Direct Salaries (including the multiplier) from their original contract. If the Prime has


                                                   5 of 25                      Illinois Tollway Revision: June 14, 2011
       received any reallocations and/or Supplemental contracts, this number should be adjusted
       accordingly.
vi)    B. REIMBURSABLE DIRECT COSTS
       The following section is numbered the same as the actual form. This section includes all
       costs except for the charges incurred by subconsultants.
       (a)   Direct Costs through Previous Period
             As a general rule, this number is from the Prime’s previous invoice summary sheet – line 9
             – Total Direct Costs to Date. If the Prime has received an Invoice Adjustment from the
             Tollway, this number should be adjusted accordingly.
       (b)   Direct Costs This Period (from Direct Costs Summary)
             This is the total amount of costs expended during this invoicing period. This cell is linked to
             the Direct Costs Summary Page. Please do not alter the formula/link. Directions for filling
             out the Direct Costs Summary are in Invoice Section 1.C.
       (c)   Total Direct Costs To Date (Line 7 + Line 8)
             This adds the Prime’s previous Total Direct Costs to Date (Line 7) to the Prime’s Total
             Direct Costs This Period (Line 8). This cell is auto populated with the formula (Line 7 +
             Line 8). Please do not alter the formula.
       (d)   Total Direct Costs (From Contract)
             The Prime enters the Total Upper Limit of Compensation that the Prime has been
             authorized to use for Direct Costs (not including the costs of subconsultants) from their
             original contract. If the Prime has received any reallocations and/or Supplemental
             contracts, this number should be adjusted accordingly.
vii)   C. SERVICES BY OTHERS
       The following section is numbered the same as the actual form. This section is to report
       Subconsultant costs only.
       (a)   Services by Others through Previous Period
             As a general rule, this number is from the Prime’s previous invoice summary sheet – line
             13 – Total Services by Others to Date. If the Prime has received an Invoice Adjustment
             from the Tollway, this number should be adjusted accordingly.
       (b)   Services by Others This Period (from Services by Others Summary)
             This is the total dollar amount of Subconsultant invoices the Prime is billing during this
             invoicing period. This cell is linked to the Services by Others Summary Page. Please do
             not alter the formula/link. Directions for filling out the Services by Others Summary are in
             Invoice Section 1.D.
       (c)   Total Services by Others To Date (Line 11 + Line 12)
             This adds Services by Others through Previous Period (Line 11) to Services by Others This
             Period (Line 12). This cell is auto populated with the formula (Line 11 + Line 12). Please
             do not alter the formula.




                                          6 of 25                      Illinois Tollway Revision: June 14, 2011
      (d)   Total Services by Others (From Contract)
            The Prime enters the Total Upper Limit of Compensation that they have been authorized to
            use for Services by Others from their Tollway contract. If the Prime has received any
            reallocations and/or Supplemental contracts, this number should be adjusted accordingly.
viii) D. SUMMARY
      (a)   Total Invoice Amount (Line 4 + Line 8 + Line 12)
            This is the total amount the Prime is invoicing the Tollway for this period. This number is
            the sum of Total Direct Salaries This Period (Line 4) + Direct Costs This Period (Line 8) +
            Services by Others This Period (Line 12). This cell is auto populated with the formula (Line
            4 + Line 8 + Line 12). Please do not alter the formula.
      (b)   Upper Limit Of Compensation (ULC)
            This is the Total ULC the Prime is allowed to charge to the Tollway per their Tollway
            contract, reallocations/and or Supplemental contracts. This number includes any
            contingency funds/additional services they may have reserved in their contract, but are not
            authorized to use.
      (c)   Earned Through This Invoice (Lines 5 + 9 + 13)
            This is the sum of Total Direct Salaries To Date (Line 5) + Total Direct Costs To Date (Line
            9) + Total Services by Others To Date. This cell is auto populated with the formula (Lines 5
            + 9 + 13). Please do not alter the formula.
      (d)   Remaining Contract Amount
            This is the total amount of funds the Prime still has available under their contract to spend.
            This cell is auto populated with the formula (Upper Limit of Compensation – Earned
            Through This Invoice). Please do not alter formulas. If this number is a negative number,
            the Prime is to contact their Tollway Project Manager immediately.
ix)   SELLER’S CERTIFICATION & WARRANTY
      (a)   First line
            The Prime enters their company’s Federal Taxpayer Identification Number.
      (b)   Second line
            The Prime enters their company’s name.
      (c)   Third line
            The Prime enters the same number as the Total Invoice Amount in
            Section viii D. (a).
      (d)   Vendor
            The Prime enters their company’s name.
      (e)   By
            This must be signed by the Prime’s Principal or other Authorized personnel.
      (f)   Note
            If there is a correction made to an Invoice Summary Sheet, an original will have to be
            delivered to the Tollway. PDF’s, faxes and copies will no longer be accepted.


                                        7 of 25                       Illinois Tollway Revision: June 14, 2011
            (g)   Invoice Package Page _____ of ______
                  Enter the current page number and the total number of pages in the Invoice Package.
B)   DIRECT SALARIES – SUMMARY
     i)     CONTRACT NUMBER, CONSULTANT, INVOICE NO., AND INVOICE PERIOD
            This information must match the Invoice Summary Sheet.
     ii)    EMPLOYEE NAME
            Enter the employee names that worked on the project this period only. The employees’ full
            names are to be listed in alphabetical order by last name (last name, first name, middle initial
            should be included).
     iii)   CLASSIFICATION
            Enter the classification for each employee. This classification is listed in the Tollway contract.
            Example classifications may include: Project Assistant, Project Manager, Senior
            Engineer, etc.
     iv)    RATE
            Enter the hourly rate the employee earns for every hour he or she works on the Tollway project.
            This rate must match the Prime’s most recent Certified Payroll and most recently approved Work
            Force Rate Revision sheet. If a new employee is added or an employee rate change has
            occurred, a Certified Payroll and Work Force Rate Revision must be submitted ten (10) days prior
            to submission of the invoice. Delays in processing payment may occur if the Certified Payroll and
            Work Force Rate Revision sheet are not submitted in advance.
     v)     HOURS
            Enter the total number of hours (including overtime) each employee worked on the Tollway
            project for this period. Example: John Smith worked a total of 45 hours on this project and
            5 of those hours are premium overtime, total hours worked is 45 hours.
     vi)    TOTAL FOR PERIOD
            This number is the total salary costs for a particular employee for the current invoicing period
            without the multiplier. This column is auto populated with the formula (Rate x Hours). Please do
            not alter the formula.
     vii)   CURRENT PERIOD DIRECT SALARIES (COPIED TO INVOICE SUMMARY LINE 2)
            (a)   Hours
                  This cell adds up the total hours worked for this period. This number must match your
                  Manpower Report by Company - CM – Total MH Expended this Period (Col. 3). This cell is
                  auto populated with the sum formula. Please do not alter the formula.
            (b)   Amount
                  This cell adds up the total dollars this period. This number is auto populated with the sum
                  formula. Please do not alter the formula. This number is then automatically copied over to
                  your Invoice Summary Sheet – Line 2 (Direct Salaries This Period).
            (c)   Invoice Package Page _____ of ______
                  Enter the current page number and the total number of pages in the total Invoice Package,
                  which should include the total amount of pages of your timesheets.
                                               8 of 25                      Illinois Tollway Revision: June 14, 2011
                 (i)     If the Direct Salaries Summary is more than one page, please have a sub total on
                         each page and then the grand total on the last page.
                 (ii)    Please place one set of signed timesheets or electronic signed timesheets after the
                         Direct Salaries Summary page. A consultant must send a written request to the
                         Chief Engineer, c/o their Tollway Project Manager in order to use electronic
                         timesheets. The consultant must wait for written approval from the Chief Engineer
                         before the submission of electronic timesheets will be accepted.
                 (iii)   If the Prime Consultant is not billing any Direct Salaries in the current invoice, this
                         form is still required to be submitted showing a zero amount due for Direct Salaries.
                         This rule applies to the Prime only.


C)   DIRECT COSTS – SUMMARY
     This form is used to show the Prime’s Direct Costs by line item. This does not include the Prime’s
     Subconsultants. If the Prime Consultant is not billing any Direct Costs in the current invoice, this form
     is still required to be submitted showing a zero amount due for Direct Costs. This rule applies to the
     Prime only. Please see the most recent Allowable Direct Costs List posted on the Tollway’s website.
     All charges must be incurred during the current Invoice Period. If the charges are from a previous
     period, a letter of explanation is required. Any charges that are ahead of the Prime’s invoice period will
     be pulled from the invoice.


     Example upcoming period: The Prime’s billing period is 01/01/06-01/31/06 and the Prime
     included a FedEx charge dated 02/01/06, this FedEx charge will be removed from this invoice
     because it is a future charge.


     Example-previous period: The Prime’s billing period is 01/01/06-01/31/06 and the Prime
     included a FedEx charge dated 12/31/05 but also included an explanation letter, this FedEx
     charge will be paid with this invoice. If an explanation letter is not included, the charge will be
     removed from the invoice.


     i)    CONTRACT NUMBER, CONSULTANT, INVOICE NO., AND INVOICE PERIOD
           This information must match the Invoice Summary Sheet.
     ii)   VEHICLE DAYS
           (a)   No. of Days
                 Enter the number of days the consultant’s employees used a company vehicle to perform
                 work on this project during this invoice period.
           (b)   Rate
                 Enter the vehicle rate that the consultant was authorized to use from the Tollway contract.
           (c)   The Total Costs Of Your Vehicle Days Will Calculate Automatically.
                 The cell to the right is auto populated with the formula (No. of Days X Rate). Please do not
                 alter the formula.
                                                9 of 25                      Illinois Tollway Revision: June 14, 2011
iii)   MILEAGE
       (a)   No. of Miles
             Enter the number of miles traveled during this invoicing period.
       (b)   Rate
             Enter the mileage rate from the Contract. If the current State of Illinois mileage rate has
             changed, submit an authorization request letter asking to use the current mileage rate to
             your Tollway Project Manager. To get the current State of Illinois rate for mileage, please
             see the following website:
             www.state.il.us/cms/2_servicese_oth/trvlreim.htm
iv)    OTHER DIRECT COSTS (RECEIPTS MUST BE ATTACHED)
       (a)   Description
             The Prime enters the direct cost items they have incurred during this invoicing period.
             These costs do not include vehicle days, mileage, Premium OT or Subconsultant costs.
             The Tollway will only hold the consultant to their ULC for Direct Costs from the contract.
             The Tollway will no longer hold the consultant to the total dollar amount per direct cost line
             item that was submitted with their contract.
       (b)   Amount
             Enter the dollar amount for each direct cost item.
v)     PREMIUM OVERTIME
       Premium Overtime must be approved and included in the contract. An employee must work a
       minimum of 40 hours on the same Tollway project before he or she can be paid premium
       overtime. The 40 hour rule does not apply to Union employees. If a consultant employs Union
       employees, it is the consultant’s reasonability to ensure up-to-date lists.
       (a)   Name and Classification
             Enter the employee name and classification for each employee that has incurred Premium
             Overtime.
       (b)   Hours
             Enter the total amount of Premium Overtime hours only. Example: John Smith worked a
             total of 45 hours on this project and 5 of those hours are premium overtime, the
             Prime would enter a total of 5 hours.
       (c)   Rate
             Enter the employees’ Premium Overtime Rate. The premium overtime rate is half the
             regular rate. Example: If the regular rate is $10.00 per hour, the premium overtime
             rate is $5.00 per hour. The multiplier cannot be charged to the premium overtime rate.
             The employee received the regular rate for all of his or her time on the Direct Salaries
             Summary page.
       (d)   Amount
             This cell is auto populated with the formula to calculate the dollar amount for the premium
             overtime (Hours X Rate). Please do not alter the formula.
                                          10 of 25                     Illinois Tollway Revision: June 14, 2011
vi)    CURRENT DIRECT COSTS (COPIED TO INVOICE SUMMARY LINE 8)
       This cell calculates the total dollar amount for all of your Direct Costs. The formula (sum) is auto
       populated and automatically copied over to your Invoice Summary-Line 8. Please do not alter
       these formulas.


vii)   INVOICE PACKAGE PAGE _____ OF ______
       Enter the current page number and total number of pages in the Invoice Package.


viii) BACKUP
       The Prime must include their Direct Costs backup behind the Direct Cost Summary form. This
       backup can include Vehicle Log (if charged vehicle days), mileage backup (show where an
       employee traveled to, how many miles he/she traveled and the date the travel occurred) and all
       receipts for other costs. Example: If the Prime is charging a shipping charge, please
       include the courier receipt to back-up the expense. If backup is missing for a Direct Cost
       Item, the invoice can be placed on hold while the Tollway waits for the backup to be sent in or the
       expense will be cut from the invoice. Both scenarios result in a delay of payment.
       (a)   Vehicle Log
             (i)     Consultant, Invoice No., Invoice Period, And Contract Number
                     This information must match the Invoice Summary Sheet.
             (ii)    Name of Employee
                     Enter the name of the employee who used a company vehicle on this Tollway project.
                     These cells are linked to the second half of the page. Please do not alter the
                     formula.
             (iii)   Date
                     Enter the dates that match the current invoicing period. Example: If the invoicing
                     period begins on 07/28/06, enter 07/28 under Day 1.
             (iv)    Recording Vehicle Days
                     As written on the form, “Please place a "1" in the box corresponding to the date that
                     an employee used the vehicle.”
             (v)     Total
                     This column will sum up the total vehicle days per employee. Please do not alter the
                     formula.
             (vi)    Total Vehicle Days
                     This number must match the amount of vehicle days on the Direct Costs Summary.
                     This cell is auto populated with the formula (sum). Please do not alter the formula.
             (vii) Note
                     This form will be compared to the employee timesheets (already submitted as backup
                     for salaries) to ensure the employee did in fact work on this Tollway project the same


                                          11 of 25                     Illinois Tollway Revision: June 14, 2011
                        day a vehicle is being charged. Please do not submit a second set/copy of
                        timesheets.
                  (viii) Invoice Package Page _____ of ______
                        Enter the current page number and total number of pages in the Invoice Package.


D)   SERVICES BY OTHERS – SUMMARY
     This form is used to report Subconsultant invoices. If the Prime Consultant is not billing any
     Subconsultant invoices in the current invoice, this form is still required to be submitted showing a zero
     amount due for Services by Others. This rule applies to the Prime only.
     i)     CONTRACT NUMBER, CONSULTANT, INVOICE NO., AND INVOICE PERIOD
            This information must match the Invoice Summary Sheet.
     ii)    DBE/MBE/WBE SUBCONSULTANTS
            (a)   Name of Company
                  Enter only the DBE/MBE/WBE Subconsultant Company names.
            (b)   Amount
                  Enter the total dollar amount of the DBE/MBE/WBE Subconsultant invoices.
     iii)   OTHER SUBCONSULTANTS
            (a)   Name of company
                  Enter only the NON-DBE/MBE/WBE Subconsultant Company names.
            (b)   Amount
                  Enter the total dollar amount of the NON-DBE/MBE/WBE Subconsultant invoices.
     iv)    CURRENT SERVICES BY OTHERS (COPIED TO INVOICE SUMMARY LINE 12)
            This number is the total dollar amount of all the Subconsultant invoices that are included with this
            invoice. The cell is auto populated with the formula (sum) and is automatically copied to the
            Invoice Summary Sheet Line 12. Please do not alter the formulas.
     v)     INVOICE PACKAGE PAGE _____ OF ______
            Enter the current page number and total number of pages in the Invoice Package.
E)   INVOICE SUMMARY SHEET – SUBCONSULTANT
     This Invoice Summary Sheet must be filled out by each Subconsultant that is included with the Prime’s
     invoice. Since each contract has a different number of subconsultants, the Subconsultant Invoice
     Summary Sheet must be linked to the other forms by the Subconsultant when filling out the forms.
     i)     CONTRACT NUMBER
            Enter the same contract number that is written in the Prime’s contract.
     ii)    CONSULTANT
            Subconsultant enters their company name.
     iii)   INVOICE NO.
            Subconsultant enters their internal invoice number.




                                              12 of 25                     Illinois Tollway Revision: June 14, 2011
iv)   INVOICE PERIOD
Enter the dates that this invoice covers (Ex. 01/01/09 – 01/31/09). This must be within the Prime’s
Invoicing Period. If a Subconsultant’s invoice covers any dates prior to the Prime’s period start date, a
letter of explanation is required. Billing periods for the Prime and Subconsultant may vary a day or two
in-advance, or behind. Generally, this difference will not exceed three days on either end of the current
month.


An Invoice typically covers one month. The invoice period can exceed one month if the total for a
monthly period is less than $1,000.00. Once $1,000.00 is exceeded, an invoice should be submitted.
The progress report is still required on a monthly basis, regardless of an invoice submittal.
v)    A. DIRECT SALARIES
      The following section is numbered the same as the actual form.
      (a)   Total Direct Salaries through Previous Period
            As a general rule, this number is from the Subconsultant’s previous invoice summary sheet
            – line 5 – Total Direct Salaries to Date. If the Subconsultant has received an Invoice
            Adjustment from the Tollway, this number should be adjusted accordingly.
      (b)   Direct Salaries This Period (from Direct Salaries Summary)
            This is the total amount of salaries expended in dollars for this invoicing period. This cell
            is not linked to the Direct Salaries Summary Page. Directions for filling out the Direct
            Salaries Summary are in Invoice Section 1.B.
      (c)   Project Multiplier
            Please consult the contract to obtain the multiplier.
      (d)   Total Direct Salaries This Period (Line 2 x Line 3)
            This is the Subconsultant’s Total Direct Salaries This Period Including the multiplier. This
            cell is auto populated with the formula (Line 2 x Line 3). Please do not alter the formula.
      (e)   Total Direct Salaries To Date (Line 1 + Line 4)
            This sums the Subconsultant’s previous Total Direct Salaries to Date (Line 1) to your Total
            Direct Salaries This Period (Line 4). This cell is auto populated with the formula (Line 1 +
            Line 4). Please do not alter the formula.
      (f)   Total Direct Salaries (From Contract)
            The Subconsultant enters the Total Upper Limit of Compensation that they have been
            authorized to use for Direct Salaries (including the multiplier) from their original contract. If
            the Subconsultant has had any reallocations and/or Supplemental contracts through their
            Prime, this number should be adjusted accordingly.
vi)   B. REIMBURSABLE DIRECT COSTS:
      The following section is numbered the same as the actual form. This section includes all
      costs except for the charges incurred from a second or third tiered Subconsultant.
      (a)   Direct Costs through Previous Period




                                         13 of 25                      Illinois Tollway Revision: June 14, 2011
             As a general rule, this number is from the Subconsultant’s previous invoice summary sheet
             – line 9 – Total Direct Costs to Date. If the Subconsultant has received an Invoice
             Adjustment from the Tollway, this number should be adjusted accordingly.
       (b)   Direct Costs This Period (from Direct Costs Summary)
             This is the total amount of costs expended during this invoicing period. This cell needs is
             not linked to the Direct Costs Summary Page. Directions for filling out the Direct Costs
             Summary are in Invoice Section 1.C.
       (c)   Total Direct Costs To Date (Line 7 + Line 8)
             This adds the Subconsultant’s previous Total Direct Costs to Date (Line 7) to the
             Subconsultant’s Total Direct Costs This Period (Line 8). This cell is auto populated with the
             formula (Line 7 + Line 8). Please do not alter the formula.
       (d)   Total Direct Costs (From Contract)
             The Subconsultant enters the Total Upper Limit of Compensation that the Subconsultant
             has been authorized to use for Direct Costs (not including the costs of second or third
             tiered subconsultants) from their original contract. If the Subconsultant has received any
             reallocations and/or Supplemental contracts through their Prime, this number should be
             adjusted accordingly.
vii)   C. SERVICES BY OTHERS
       The following section is numbered the same as the actual form. A Subconsultant will fill this
       section out only if they have their own Subconsultant (a sub of a sub). If the Subconsultant does
       not have a sub, please leave this area blank.
       (a)   Services by Others through Previous Period
             As a general rule, this number is from the Subconsultant’s previous invoice summary sheet
             – line 13 – Total Services by Others to Date. If the Subconsultant has received an Invoice
             Adjustment from the Tollway, this number should be adjusted accordingly.
       (b)   Services by Others This Period (from Services by Others Summary)
             This is the total amount of Subconsultant invoices the Subconsultant is billing during this
             invoicing period. This cell is not linked to the Services by Others Summary Page.
             Directions for filling out the Services By Others Summary are in Invoice Section 1.D.
       (c)   Total Services by Others To Date (Line 11 + Line 12)
             This adds Services by Others through Previous Period (Line 11) to Services by Others This
             Period (Line 12). This cell is auto populated with the formula (Line 11 + Line 12). Please
             do not alter the formula.
       (d)   Total Services by Others (From Contract)
             The Subconsultant enters the Total Upper Limit of Compensation that they have been
             authorized to use for Services by Others from their Tollway contract. If the Subconsultant
             has received any reallocations and/or Supplemental contracts through their Prime, this
             number should be adjusted accordingly.




                                         14 of 25                     Illinois Tollway Revision: June 14, 2011
viii) D. SUMMARY
      (a)   Total Invoice Amount (Line 4 + Line 8 + Line 12)
            This is the total amount the Subconsultant is invoicing the Tollway for this period. This
            number is the sum of Total Direct Salaries This Period (Line 4) + Direct Costs This Period
            (Line 8) + Services by Others This Period (Line 12). This cell is auto populated with the
            formula (Line 4 + Line 8 + Line 12). Please do not alter the formula.
      (b)   Upper Limit Of Compensation (ULC)
            This is the Total ULC the Subconsultant is allowed to charge to the Tollway per their
            section of the Prime’s Tollway contract, reallocations/and or Supplemental contracts. This
            number includes any contingency funds/additional services they may have reserved in their
            contract, but are not authorized to use.
      (c)   Earned Through This Invoice (Lines 5 + 9 + 13)
            This is the sum of Total Direct Salaries To Date (Line 5) + Total Direct Costs To Date (Line
            9) + Total Services by Others To Date. This cell is auto populated with the formula (Lines 5
            + 9 + 13). Please do not alter the formula.
      (d)   Remaining Contract Amount
            This is the total amount of funds the Subconsultant has left in their portion of the Prime’s
            Tollway contract to spend. This cell is auto populated with the formula (Upper Limit of
            Compensation – Earned Through This Invoice). Please do not alter formulas. If this
            number is a negative number, the Subconsultant is to contact their Prime and the
            Prime is to contact their Tollway Project Manager immediately.
ix)   SELLER’S CERTIFICATION & WARRANTY
      (a)   First line
            The Subconsultant enters their company’s Federal Taxpayer Identification Number.
      (b)   Second line
            The Subconsultant enters their company’s name.
      (c)   Third line
            The Subconsultant enters the same number as the Total Invoice Amount in the Invoice
            Summary Section D (a).
      (d)   Vendor
            The Subconsultant enters their company’s name.
      (e)   By
            This must be signed, by the Subconsultant’s Principal or other Authorized personnel. The
            Tollway will accept legible copies of Subconsultant invoices, but the Prime’s signature
            authorizing the invoice Direct Salaries – Summary must be an original signature.
      (f)   Prime Consultant Authorized Agent
            The Principal or Authorized Agent from the Prime Consultant’s company must sign each
            Subconsultant’s invoice summary page in ink. Invoices will be returned to the Prime
            Consultant if the signature is missing or if the signature is not an original.
                                         15 of 25                      Illinois Tollway Revision: June 14, 2011
            (g)   Note
                  If there is a correction made to an Invoice Summary Sheet, an original signature from the
                  Prime will have to be delivered to the Tollway. PDF’s, faxes and copies of the Prime’s
                  signature will no longer be accepted.
            (h)   Invoice Package Page _____ of ______
                  Enter the current page number and the total number of pages in the Invoice Package.
F)   DIRECT SALARIES – SUMMARY
     Each Subconsultant must fill out this form. Please see the detailed directions above in Invoice Section
     1.B.
G)   DIRECT COSTS - SUMMARY
     Each Subconsultant must fill out this form. Please see the detailed directions above in Invoice Section
     1.C.
H)   SERVICES BY OTHERS – SUMMARY
     This form is used to report Subconsultant invoices, if applicable. Please see the detailed directions
     above in Invoice Section 1.D. If the Subconsultant does not have their own Subconsultant (a sub of a
     sub), then please do not submit this form.


                                                  *****




                                             16 of 25                    Illinois Tollway Revision: June 14, 2011
              CONSTRUCTION UPON REQUEST (CUR) CONTRACT INVOICES
1) CUR MONTHLY PROGRESS REPORT INSTRUCTIONS
  A)   NARRATIVE
       CUR monthly progress report narratives are completed as detailed in section 2A using the overall CUR
       contract data. Exceptions are:
       i)     WORK ACCOMPLISHED THIS PERIOD
              Subdivide by Task Order.
       ii)    WORK TO BE ACCOMPLISHED NEXT PERIOD
              Subdivide by Task Order.
       iii)   PENDING ISSUES
              Subdivide by Task Order.
  B)   MANPOWER REPORT BY COMPANY
       CUR Manpower Reports by Company are completed as detailed in Monthly Progress Report Section
       2C. A Manpower Report by Company should be completed for each Task Order. “Tasks” in this context
       should be taken as the subtasks associated with the particular Task Order.
3) CUR INVOICE INSTRUCTIONS
  A)   INVOICE DOCUMENTS
       CUR Invoices are completed as detailed in Invoice Section 1. Note the following:
       i)     The contract number should match that of the overall CUR contract, not an individual Task Order,
              except where permitted in writing by the Tollway.
       ii)    Invoice totals (Direct Salaries, Direct Costs, etc.) should be reported for the overall CUR contract,
              not an individual Task Order, except where permitted in writing by the Tollway.


                                                    *****




                                                17 of 25                      Illinois Tollway Revision: June 14, 2011
                                     RESUBMITTALS AND REBILLS
1) RESUBMITTALS – RESUBMITTED INVOICES THAT WERE REJECTED
   When a consultant has received a rejected invoice and they want to resubmit, they must use the same invoice
   number as the one that was rejected and place “REV” after the number. Example: Invoice 12 rejected due
   to several errors. The resubmitted and corrected invoice is now named Invoice 12-REV.
2) REBILLS – TO CORRECT AN INVOICE ADJUSTMENT
   A)   NUMBERING

         When a consultant wants to submit a rebill, they must use the same invoice number as the one that
         was originally short paid and place “Rebill” after the number. Example: Invoice 12 was submitted,
         revised by the Tollway and paid at a reduced amount. In order to re-invoice the removed
         charges, the invoice must be named Invoice 12-Rebill. A Rebill is essentially a new invoice except
         for the invoice number. All forms and documents with the exception of the progress report are required
         as if submitting a regular monthly invoice. Rebills are to be for the amount that the consultant is owed
         only. Example: If the original invoice was $1000.00, but was cut to $500.00, the Rebill Total
         Invoice Amount would be $500. Please be sure that all required backup for the rebilled charges is
         included. It is possible for a Rebill to be rejected or short paid. Make sure to include a copy of the
         revisions to the original invoice that were made by the Tollway with your supporting documentation for
         the rebill invoice.
        ADJUSTMENT: When a consultant wants to submit an adjustment, they must use the same invoice
        number as the one that was originally short paid and place “ADJ” after the number.
        Example: Invoice 12 was submitted and paid in the submitted amount. The consultant realizes
        that all the labor for the time period of invoice 12 was not billed. This labor can be billed on an
        adjustment invoice. In order to re-invoice for the omitted labor, the invoice must be named Invoice 12-
        ADJ. An Adjustment is essentially a new invoice except for the invoice number. All forms and
        documents including a revised progress report are required as if submitting a regular monthly invoice.
        It is possible for an Adjustment to be rejected or short paid.
   B)   BILLING PERIOD
         Rebilled invoices must be for only one period. Consultants should not combine adjustments for several
         billing periods in an attempt to submit one invoice. This allows Accounts Payable (AP) to track the
         periods billed and to match the rebill with the original invoice.
   C)   ADJUSTMENTS
         i)    IF DIRECT SALARIES EXPENSES WERE ADJUSTED
               An approved Work Force Rate Revision listing the individual(s) with the correct information must
               be included in the invoice. A new Direct Salaries Summary along with timesheets must be
               submitted. A copy of the adjustment letter originally sent from the Tollway must be in the invoice
               package.
         ii)   IF VEHICLE EXPENSES WERE ADJUSTED
               A new vehicle log with back-up documentation must be included. If miscellaneous expenses
               were adjusted due to missing receipts, receipts must be attached.

                                                  18 of 25                    Illinois Tollway Revision: June 14, 2011
iii)   IF ADJUSTMENTS WERE MADE BECAUSE OF CONTRACT LANGUAGE
       An invoice cannot be rebilled until the Tollway PM has approved, in writing, the disallowed
       expense. Said approval should be included with the rebilled invoice.
iv)    IF AN INVOICE WAS ADJUSTED DUE TO EXCEEDING THE UPPER LIMIT OF
       COMPENSATION AND A PORTION OF THE EXPENSE WAS PAID
       The consultant may submit copies of the original invoice along with the adjustment letter and
       Accounts Payable will process payment for the adjusted amount. It is not necessary for the
       consultant to make new invoice documents.


                                            *****




                                        19 of 25                     Illinois Tollway Revision: June 14, 2011
                                            SUPPLEMENTS


Supplements are additions to a current contract. Supplements are submitted when a consultant has been
requested by the Tollway to perform additional work and both the Tollway and the consultant agree that this
work cannot be accomplished within their original approved Upper Limit of Compensation (ULC).
Supplements require processing similar to an original contract and can take significant time to go through the
approval process. The sooner a consultant notifies their Tollway Project Manager that they will require
additional funds, the less likely their invoices will be on hold until the Supplement is approved.


If a consultant has reached its ULC, no further invoices should be submitted until approval of the required
supplement. However, monthly progress reports should always reflect the work effort for that period.


                                                   *****




                                               20 of 25                      Illinois Tollway Revision: June 14, 2011
                                        CERTIFIED PAYROLL


A certified payroll is a company’s check register or payroll journal. A company may use an outside company
to generate their payroll. If that is the case, please contact your payroll company and request a certified
payroll for a specific pay period. If a company does not use an outside company for payroll, they should still
have access to the required information. Persons listed on the certified payroll must be employees of the
company in question; subconsultants should not be included. Each Subconsultant should submit an
independent certified payroll and corresponding affidavit that includes its employees only. Printed Excel files
and spreadsheets will be accepted as long as the below information is included along with the original signed
affidavit. The Tollway does not need a Certified Payroll for all of the Company’s employees, just those
working on the Tollway project. Note that consultants and subconsultants may not retain the services of
additional subconsultants not named in the agreement without written permission from the Illinois Tollway.
REQUIRED INFORMATION
A)    DATES OF PAYROLL WEEK
      Example: 09/11/06-09/22/06.
B)    FULL NAME OF EMPLOYEE
      Example: John R. Smith.
C)    LAST FOUR DIGITS OF EMPLOYEE SOCIAL SECURITY NUMBER
      Example: XXX-XX-1234
      i)    Consultants should keep internal records of full Social Security Numbers for audit
            purposes.
D)    EMPLOYEE PERSONAL MAILING ADDRESS
      Example: 10 Residential Street, Cityville, IL 11111
E)    EMPLOYEE IDENTIFICATION NUMBER (WHERE AVAILABLE)
      Example: 12-5555
F)    CLASSIFICATION
      Example: Project Assistant
G)    HOURS WORKED FOR THE PAYROLL WEEK
      Example: 80 hours.
H)    HOURLY RATE
      Example: 20.35 per hour. If this number is not automatically calculated, please write the hourly rate in.
I)    GROSS PAY
      Example: $2,225.36.
J)    DEDUCTIONS, SUCH AS TAXES, HEALTH INSURANCE, ETC.
K)    NET PAY
      Total pay after deductions.
L)    CHECK NUMBER
      This check number matched the check the employee was issued.



                                               21 of 25                     Illinois Tollway Revision: June 14, 2011
M)   CERTIFIED PAYROLL AFFIDAVIT
     Each Certified Payroll must have a Certified Payroll Affidavit with an original signature from an officer
     of the company certifying the payroll.
N)   SUBMITTAL
     All Prime and Subconsultants are to submit their Certified Payrolls in a sealed envelope to the
     “Accounts Payable Disbursement Control Supervisor, ATTN: Gloria Zimmer”. Write the company name
     and “Certified Payroll” on the front of the sealed envelope. Include a copy of the Work Force Rate
     Revision you have submitted to the Document Controls Manager with this submission of the Certified
     Payroll. Stamp “Copy” on this Work Force Rate Revision, if possible.


     Certified Payrolls must be submitted prior to the submittal of a consultant’s first invoice (certifying the
     payroll for the period covered by the first invoice) and when a change has been made on the Work
     Force Rate Revision form (raise, merit increase, addition of employee).


     Certified Payrolls, when required, should be submitted ten (10) days prior to the submittal of an
     invoice relating to the period included in the Certified Payroll.


                                                   *****




                                              22 of 25                      Illinois Tollway Revision: June 14, 2011
                                    WORK FORCE RATE REVISIONS
1) WORK FORCE RATE REVISION
   If a Consultant’s current contract only allows for one raise per year, the Consultant can submit a letter to their
   Tollway Project Manager requesting permission to give periodic raises to employees.


   A)    CONTRACT NUMBER
         Enter the same contract number that is written in the Prime's contract. Do not insert task numbers.
   B)    TYPE OF CONTRACT
         Place a check mark in the CM box.
   C)    PRIME CONSULTANT COMPANY NAME
         Enter the Prime Consultant company name.
   D)    CONSULTANT COMPANY NAME
         Enter your company name here. If you are the prime consultant, insert your company name here as
         well as under the prime consultant name area.
   E)    EMPLOYEE NAME
         Please alphabetize by the employees’ last name. Be sure to include the employees’ last name, first
         name and middle initial.
   F)    CLASSIFICATION (FROM ORIGINAL CONTRACT)
         Enter the employees’ classification. Classifications must match the classifications found in the
         consultant’s Tollway contract - Exhibit C.
   G)    AVERAGE HOURLY RATE (FROM ORIGINAL CONTRACT FOR THIS CLASSIFICATION)
         Enter the average hourly rates for each classification that were agreed upon in the consultant’s
         contract.
   H)    ORIGINAL OR PREVIOUS HOURLY RATE
         Enter the rate at which the employee will be billed at the start of his/her work on the respective project.
         If submitting an increase for an individual, enter the rate of compensation prior to the adjustment for
         which this sheet is submitted.
   I)    REVISED HOURLY RATE
         Enter the increased or decreased hourly rate. Do not input a rate if it has not changed from the original
         or previous hourly rate.
   J)    PERCENT CHANGE
         This column is calculated automatically. Please do not alter the formulas.
         ((revised hourly rate - original or previous hourly rate)  original or previous hourly rate).
   K)    REASON FOR CHANGE
         Give a reason for the increase, decrease or new staff. If a rate increase is 7% or higher in a twelve
         (12) month period, please provide a detailed explanation letter to the attention of the Chief Engineer,
         c/o your Tollway Project Manager.
   L)    EFFECTIVE DATE
         Enter the date at which charges will begin at the hourly rates listed and/or when a new employee
         started working on the project.
                                                  23 of 25                       Illinois Tollway Revision: June 14, 2011
M)   E-MAIL ADDRESS OF AUTHORIZED AGENT
     Enter the email address of the contact person at the company that is authorized to receive a PDF
     signed copy of the approved work force rate revision. If the consultant does not wish to receive a PDF
     signed copy, please indicate this here.
N)   OTHER
     i)     When submitting Work Force Rate Revision forms to reflect hourly rate changes and/or additions
            in staff, all employees presently assigned to the project need to be listed, not just those
            individuals affected by the changes.
     ii)    If this form requires more than one page, the complete page headings need to appear on all
            pages. However, the signature block needs to appear on only the last page.
     iii)   If the company has more than one Tollway project running concurrently, a Work Force Rate
            Revision form must be submitted for each project.
     iv)    The effective date on the Work Force Rate Revision form should not be more than 30 days prior
            to the current date. Work Force Rate Revision forms should not be submitted to correct errors
            that were made on several months previously.
     v)     This form is due 10 days prior to the submittal of the invoice that reflects these changes. Please
            send all Work Force Rate Revisions to the attention of the “Document Control Manager”.
     vi)    Certified Payroll for employees affected by the rate revisions listed should be submitted in
            conjunction with a copy of the Work Force Rate Revision to “Accounts Payable Disbursement
            Control Supervisor, ATTN: Gloria Zimmer”. Stamp “Copy” on the Work Force Rate Revision,
            if possible.




                                                   *****




                                               24 of 25                     Illinois Tollway Revision: June 14, 2011
                                                   FAQs
1) COMMON PROBLEMS
  A)   EXPENSES OUT OF THE CURRENT BILLING PERIOD
       Be sure to include a letter of explanation for any charges that occurred prior to the current invoice
       period. Again, future expenses cannot be billed.
  B)   SUBCONSULTANT INVOICE OUT OF THE PRIME’S BILLING PERIOD
       All Subconsultants should contact their Prime and find out what day of the month they should send
       their invoice to the Prime. There should be sufficient amount of time for the Prime to review and send
       back changes, if any. It is understood that the Primes’ and Subconsultants’ billing periods may vary a
       day or two in advance or behind. Generally, if the difference does not exceed more than ten (10) days
       on either end of the current month a letter of explanation is not required. If a Subconsultant is behind in
       their billing, the Prime must submit a letter of explanation. Again, Progress Reports are to be reported
       monthly, whether or not an invoice is submitted.
  C)   INVOICE RATE
       The invoice rate must match the current approved Work Force Rate Revision and/or Certified Payroll.
  D)   TO VERIFY INVOICE PAYMENT STATUS
       Go to the Comptroller’s website at www.ioc.state.il.us. Click on Vendor Payments. Please make sure
       you have your FEIN to access payment history.


                                                   *****




                                               25 of 25                     Illinois Tollway Revision: June 14, 2011

				
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