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					    AMERICAN ASSOCIATION OF SCHOOL
      PERSONNEL ADMINISTRATORS




                                 AASPA
                              OPERATIONAL
                               HANDBOOK
                                11863 W. 112th Street, Suite 100
                                 Overland Park, Kansas 66210
                                    Phone: 913-327-1222
                                      Fax: 913-327-1223
                                  http://www.aaspa.org

                                              Revisions:
    June 28, 2001, October 1, 2001, October 15, 2002, June 6, 2003, June 7, 2003, July 16, 2004,
           January 20, 2005, July 8, 2005, July 9, 2005, October 4, 2005, October 7, 2005,
February 17, 2006, October 17, 2006, October 16, 2007, June 24, 2008, October 16, 2008, July 2, 2009
                                     TABLE OF CONTENTS
TABLE OF CONTENTS .....................................................................................................................2
FOREWORD ...................................................................................................................................4
AASPA MISSION STATEMENT .......................................................................................................5
CONSTITUTION AND BY-LAWS .....................................................................................................6
   Article I - Name ............................................................................................................................... 6
   Article II - Purpose ........................................................................................................................... 6
   Article III - Membership ................................................................................................................... 7
   Article IV - Dues and Fees ................................................................................................................ 9
   Article V - Officers ............................................................................................................................ 9
   Article VI - Duties of Officers and Expenditures ................................................................................ 10
   Article VII - Conflicts of Interest ...................................................................................................... 11
   Article VIII - Nominating and Elections ............................................................................................ 11
   Article IX - Executive Board and Executive Director .......................................................................... 12
   Article X - Meetings ........................................................................................................................ 13
   Article XI - Committees .................................................................................................................. 13
   Article XII - Affiliates ...................................................................................................................... 14
   Article XIII - Dissolution ................................................................................................................. 15
   Article XIV - Parliamentary Authority ............................................................................................... 15
   Article XV - Amendments ................................................................................................................ 16
REGIONAL MAP ...........................................................................................................................17
SECTION 2.0 - THE EXECUTIVE BOARD ......................................................................................18
   2.10 - MEMBERS ............................................................................................................................ 18
   2.11 - ROLE ................................................................................................................................... 18
   2.12 - MEETING SCHEDULE ............................................................................................................ 19
   2.13 - AGENDAS ............................................................................................................................ 20
   2.14 - MEETING FORMAT ............................................................................................................... 20
   2.15 - EXECUTIVE SESSION............................................................................................................ 20
   2.16 - SPECIAL MEETINGS ............................................................................................................. 21
   2.17 - LEGAL COUNSEL .................................................................................................................. 21
   2.18 - COMPLIMENTARY ASSOCIATE MEMBERSHIPS ....................................................................... 21
   2.20 - EVALUATION OF THE EXECUTIVE DIRECTOR ........................................................................ 21
   2.40 - EXECUTIVE BOARD'S STATEMENT OF ETHICS ....................................................................... 21
   2.50 - AASPA ENDORSEMENT GUIDELINES ..................................................................................... 22
   2.51 - AASPA BUSINESS PARTNERSHIPS POLICY ............................................................................. 25
   2.60 - ROLE AND RESPONSIBILITIES OF THE PRESIDENT-ELECT ..................................................... 24
   2.61 - ROLE AND RESPONSIBILITIES OF THE PRESIDENT ............................................................... 25
   2.62 - ROLE AND RESPONSIBILITIES OF THE IMMEDIATE PAST-PRESIDENT .................................... 26
   2.63 - ROLE AND RESPONSIBILITIES OF THE RECORDING SECRETARY ............................................ 26
   2.64 - THE ROLE OF THE REGION REPRESENTATIVE ....................................................................... 27
        2.64.10 - Responsibilities of the Regional Representatives .......................................................... 27
        2.64.11 - Responsibilities to the Region ..................................................................................... 27
        2.64.12 - Responsibilities to the AASPA Board ............................................................................ 27
        2.64.13 - Services for the Association ........................................................................................ 28
        2.64.14 - Regional Representative Attendance at Affiliate Meetings ............................................. 28
   2.70 - GUIDELINES FOR SUBMITTING REIMBURSEMENT FOR TRAVEL EXPENSES ............................. 29
   2.71 - TRAVEL EXPENSE CLAIM FORM ............................................................................................ 31
   2.82 - ANNUAL AUDIT .................................................................................................................... 32
   2.83 - MONTHLY NOTIFICATION OF PAYMENT OF BILLS AND PAYROLL ........................................... 32
SECTION 3.0 – EMPLOYEES.........................................................................................................33
   3.10 - EXECUTIVE DIRECTOR’S JOB DESCRIPTION .......................................................................... 33
   3.12 - EXECUTIVE DIRECTOR’S EVALUATION FORM ........................................................................ 35
   3.20 - EXECUTIVE ASSISTANT'S JOB DESCRIPTION ......................................................................... 39
   3.30 - MEMBERSHIP SPECIALIST/OFFICE MANAGER 'S JOB DESCRIPTION........................................ 39
   3.31 - OFFICE ASSISTANT'S JOB DESCRIPTION ............................................................................... 41
   3.32 - PROFESSIONAL DEVELOPMENT COORDINATOR'S JOB DESCRIPTION ..................................... 43
   3.40 - EMPLOYEE TRAVEL .............................................................................................................. 45
   3.41 - AASPA MEMBERSHIP DIRECTORY ......................................................................................... 45
   3.42 - AASPA NEWSLETTER PUBLICATION ...................................................................................... 45
   3.50 - AASPA RECORDS RETENTION POLICY ................................................................................... 46
   3.60 - AASPA INVESTMENT POLICY STATEMENTError! Bookmark not defined.Error! Bookmark not defined.
   3.70 - AASPA PROCEDURES FOR HANDLING CASH AT ANNUAL CONFERENCE. .................................. 55
   3.80 - ANTIFRAUD AND WHISTLEBLOWER POLICY. ......................................................................... 56
SECTION 4.0 - COMMITTEES ...................................................................................................... 52
   4.10 - GENERAL COMMITTEE PROCEDURES .................................................................................... 52
       4.10.11 - Liaison with the Executive Board ................................................................................ 52
       4.10.12 - Financial Support for Committee Activities ................................................................... 53
       4.10.13 - Committee Reports .................................................................................................... 53
   4.11 - COMMITTEE REPORT FORMAT ............................................................................................. 54
   4.12 - CONFERENCE REPORTS: DISTRIBUTION AND ACTION ......................................................... 55
   4.20 - CONFERENCE TIME AND PLACE COMMITTEE ........................................................................ 63
   4.21 - GUIDELINES FOR CONFERENCE SITE SELECTION .................................................................. 65
       4.21.10 - Basic Time and Site Consideratiions ............................................................................ 65
       4.21.30 - Facility Considerations ............................................................................................... 67
       4.21.40 - Other Considerations ................................................................................................. 67
   4.22 - HOTEL INFORMATION FORM ................................................................................................ 68
   4.23 - CONFERENCE SITE EVALUATION FORM ................................................................................ 69
   4.30 - CONSTITUTION AND BYLAWS COMMITTEE ........................................................................... 70
   4.40 - MEMBERSHIP COMMITTEE ................................................................................................... 72
       4.41.10 - Membership Committee Involvement Form ................................................................. 75
       4.41.11 - Membership Committee Communication Pyramid ......................................................... 76
   4.50 - NOMINATION COMMITTEE ................................................................................................... 78
   4.51 - AASPA OFFICIAL NOMINATING FORM 200__-200__............................................................... 79
   4.52 - AASPA CAMPAIGN GUIDELINES ............................................................................................ 81
   4.53 - AASPA NOMINATIONS SCREENING FORM FOR PRESIDENT-ELECT AND SECRETARY ............... 84
   4.60 - RECOGNITION COMMITTEE.................................................................................................. 85
   4.61 - RAYMOND E. CURRY AWARD PROFESSIONAL DEVELOPMENT AWARD .................................... 87
   4.62 - RAYMOND E. CURRY APPLICATION COVER LETTER ............................................................... 90
   4.63 - RAYMOND E. CURRY PROFESSIONAL DEVELOPMENT AWARD APPLICATION ........................... 91
   4.64 - AFFILIATE OF THE YEAR COMPETITION RATING FORM ―ARCH S. BROWN AWARD‖ ................ 94
   4.65 - HERB SALINGER-PERSONNEL ADMINISTRATOR OF THE YEAR AWARD APPLICATION ............. 95
   4.70 - PROFESSIONAL DEVELOPMENT COMMITTEE ......................................................................... 98
   4.71 - AASPA ACADEMIES ............................................................................................................ 100
   4.80 - LEGISLATIVE COMMITTEE .................................................................................................. 103
   4.90 - SCHOLARSHIP COMMITTEE ................................................................................................ 103
   4.91 - LEON BRADLEY SCHOLARSHIP ........................................................................................... 103
       4.91.10 - Leon Bradley Scholarship Operational Procedures ...................................................... 103
       4.91.11 - General Criteria ....................................................................................................... 104
       4.91.12 - Weighted Criteria ..................................................................................................... 104
       4.91.13 - Maintenance Criteria ................................................................................................ 104
       4.91.14 - Leon Bradley Scholarship Application ........................................................................ 106
       4.91.15 - Leon Bradley Scholarship Tally Sheet ........................................................................ 109
   4.100 - AD HOC COMMITTEES ...................................................................................................... 112
SECTION 5.0 – MEMBERSHIP ................................................................................................... 113
   5.10 - SCHOOL PERSONNEL ADMINISTRATORS' CODE OF ETHICS ................................................. 113
   5.20 - SPECIAL PROJECT GRANTS AASPA POLICY .......................................................................... 114
   5.21 - AASPA REQUEST FOR SPECIAL PROJECT GRANT ................................................................. 115
                                    FOREWORD

The Operational Handbook for AASPA is designed to assist members of the Executive Board and
committee chairpersons in conducting the business of the American Association of School Personnel
Administrators. The Operational Handbook contains general Executive Board and committee procedures,
statements of specific committee purposes and procedures, timelines for the preparation and submission
of committee reports, position descriptions and codes of ethics for members of the Executive Board.

Special attention should be drawn to timelines set forth in the Operational Handbook for reporting the
activities of the various committees and the channels through which reports are submitted to the
Executive Board. Generally, written committee progress reports are provided to the Board through the
Liaison at the summer meeting. Tentative final reports are submitted in June, and final reports are
prepared for appropriate action in October at the annual conference. It is the responsibility of each
Executive Board Liaison to communicate with his/her committee chairperson concerning specific reporting
dates and to communicate the Board’s charge to each committee and its reactions to recommendations
of the committees.

The Operational Handbook should serve also as a basis for coordination by the Executive Board of all
committee activity and, more specifically, by the President, Executive Director and Liaison.

As present and future members of the Executive Board and committee chairpersons use this Operational
Handbook, it is certain that each will have suggestions for its improvement. Suggestions are most
sincerely welcomed and encouraged. Such suggestions should be sent to the President, Executive
Director or Committee’s Liaison.

The contents of AASPA's Operational Handbook have been reviewed and adopted by the Executive Board.
All additions, deletions and revisions must be approved by a majority vote of the Executive Board.

                                                                                 Revised June 28, 2001
     AASPA MISSION STATEMENT

The American Association of School Personnel Administrators
 provides leadership in promoting effective human resource
practices within education through professional development
       activities and a broad-based resource network.
         CONSTITUTION AND BY-LAWS
                [Incorporating Amendments of October, 2002, 2005, and 2006]




Article I – Name

The name of this organization shall be the American Association of School Personnel
Administrators.


Article II – Purpose

       Section 1.    The organization is organized and shall at all times be operated
exclusively for educational and charitable purposes as described in Section 501(c)(3) of the
Internal Revenue Code of 1954 and the Regulations thereunder.

       Section 2.     In furtherance of the foregoing purposes, this organization shall:

       a. Foster the staffing of school systems with the highest qualified individuals
          available by:

              (i)     Encouraging the use of high standards for recruitment, selection,
                      retention, and promotion of all school personnel.
              (ii)    Promoting the concept of affirmative action as a means of
                      implementing equal employment opportunity for all persons.
              (iii)   Promoting sound training and certification practices.
              (iv)    Cooperating with school, college, university, and other placement
                      agencies.

       b. Encourage and assist in the development and utilization of sound school
          personnel administration practices by:

              (i)     Supporting laws and procedures designed to promote positive
                      employer-employee relations.
              (ii)    Assisting members in becoming knowledgeable in the legal aspects of
                      the employer-employee relations and of collective agreement
                      administration.
              (iii)   Promoting employee assistance and counseling programs.

       c. Advance the cause of public education generally by:

              (i)     Developing professional standards for school personnel administrators.
              (ii)    Improving the competency of school personnel administrators.
              (iii)   Cooperating with other professional national administrator groups and
                      with regional and state personnel administrator associations.
       Section 3.        This organization shall not engage, otherwise than as an insubstantial
part of its activities, in activities which in themselves are not in furtherance of the purposes
described in Section 2 above.

       Section 4.      No part of the net earnings of the organization shall inure to the
benefit of, or be distributable to its members, officers, employees or other private persons,
except that the organization is authorized and empowered to pay reasonable compensation
for services rendered and to make payments and distributions in furtherance of the
purposes set forth in Section 2, above.

         Section 5.   The organization shall not make any excess benefit transactions in
which an economic benefit is provided directly or indirectly to or for the use of any
disqualified person (any person who was, at any time during the five (5) year period ending
on the date of such transaction, in a family of such person; or an entity in which at least
thirty-five percent (35%) of the control or beneficial interest is held by such person or
member of the family of such person) such that the economic benefit provided exceeds the
value of the consideration received by the organization in exchange for such benefit.


Article III – Membership

       Section 1.     There are four categories of membership namely: Active, Retired,
Honorary, and Vendor. Active members include three sub-categories: individual, associate,
and institutional. Voting and office holding rights are determined by membership category.

       a. Active.    For school personnel whose responsibilities include school and district
          personnel administration; for individuals whose assigned work includes personnel
          functions in other educational institutions; or individuals involved in teacher
          testing, placement, educational research, or the preparation of school personnel
          administrators. Active membership categories include the following:

                      1) Individual.     Regular membership category for individuals in
                         school personnel administration. Full voting and office holding
                         rights.

                      2) Associate.         Membership for people actively working at an
                         education institution or enrolled in a graduate course of study in
                         educational administration or human resource management. No
                         voting or office holding rights.

                      3) Institutional.    Provides 1 (one) Individual Membership and 3
                         (three) Associate Memberships.

       b. Retired. Any retiring member is eligible for retired membership provided
          he/she has had one year of active membership in the Association. Retired
          members shall be entitled to participate in all activities of the Association except
          voting and holding elective office.
      c. Honorary. Honorary membership may be accorded to persons who have
         distinguished themselves in school personnel work. Honorary members shall be
         entitled to participate in all activities of the Association except voting and holding
         elective office.

      d. Business. Membership for supporting businesses, vendors, and exhibitors. No
         voting or office holding rights.

       Section 2.    Membership year. The membership year shall extend from September
1 through August 31.

      Section 3.    Admission to Membership.

      a. Application for active membership shall be submitted to the Executive Director
         and accompanied by the membership fee.

      b. Honorary membership shall be accorded upon recommendation of the Executive
         Board and approval by majority vote of the active membership present and
         voting at the business meeting of an annual conference. Any active member
         wishing to nominate a candidate for honorary membership shall submit the name
         of the person concerned to the Executive Director for consideration.

         Eligibility for honorary membership shall be determined by the Executive Board.
         Criteria shall include (1) consistent and active participation in the Association
         over a considerable period of time; (2) evidence of having made useful
         contributions to the Association, especially by having held responsible offices in
         the organization; and (3) disassociation from the organization for good and
         sufficient reason, such as retirement, acceptance of another position not directly
         involved in personnel administration, ill health or other cause.

         Nonmembers who have made an outstanding contribution to AASPA and/or
         school personnel may be accorded honorary membership.

      c. The Executive Director is authorized to issue certificates of membership to all
         applicants qualified for active and retired membership. He/she shall refer all
         others to the Executive Board for its consideration and disposition.

      Section 4.    Termination of Membership.

      a. An active member terminates his/her active membership upon failure to pay the
         annual dues by September 30 following the date of which such dues are payable,
         or upon resignation.

      b. Any member may be removed from membership for cause upon
         recommendation of the Executive Board and a majority vote of the members
         present and voting at the business meeting of the annual conference.
Article IV – Dues and Fees

       Section 1.   The membership fee is due by September 1st of the current year for
current members. New members will pay full fee if joining between September 1 st and
February 28th and pro-rated to 50% if joining between March 1st and August 31st. All fees
and dues must be paid in U.S. dollars.

        Section 2.    Membership Dues. Annual membership dues for each membership
category and any changes in dues for a membership category shall be recommended by the
Executive Board and adopted by a majority vote of the active members present and voting
at the business meeting of the annual conference. In order to be acted upon at the
business meeting, the recommendations for changes in dues must be published and
distributed to the active membership present at the annual conference twenty-four hours
prior to the annual business meeting.

        Section 3.      Conference Registration. Registration fees shall be established by the
Executive Board after consultation with the Conference Committee. Each year the fees
shall be paid as part of the registration procedure for the annual conference. The
institutional fee shall be paid for each school system or organization whose representatives
are eligible for membership and which has at least one representative in attendance at the
annual conference. The individual registration fee shall be paid by each active member in
attendance at the conference. Qualified retirees and honorary members in attendance at
the conference will be exempt from paying the conference registration fee exclusive of
meals and events.

       Section 4.    Assessments. Assessments may be added to the annual dues upon
recommendation of the Executive Board provided that these are approved by a majority
vote of the active membership present and voting at the business meeting of the
annual conference and provided that the specific assessments and the reason(s)
thereof are set forth in writing to the members not less than seven (7) days before the
time of the annual business meeting.

       Section 5.    Retired Members. Annual membership dues for retired members
shall be paid at a rate approved by the Executive Board and will cover the costs of
mailings to retired members only. Retired members shall be exempt from payment of
special assessments, and conference registration fees (exclusive of events).

       Section 6.     Exemption of Honorary Members. Honorary members shall be exempt
from payment of membership dues, special assessments, and conference registration fee
(exclusive of events).


Article V – Officers

        Section 1.  The officers of the Association shall be the President, President-
Elect, Immediate Past President, six Regional Representatives (one for each designated
region), and a Recording Secretary.
       Section 2.     The officers, other than the President and Immediate Past President
shall be elected at the annual conference. The President-elect shall automatically succeed
to the office of President. The President shall automatically succeed to the office of
Immediate Past President.

        Section 3.    The elected officers shall take office at the close of the annual
conference at which their election takes place, and shall hold office for their stayed term or
until their successors have been elected and authorized to take office. The term of office
for President and President-Elect shall be one year. The term of office for Recording
Secretary shall be three years and cannot be elected for a consecutive term. Regional
Representatives shall be elected for a term of three years or until their successors have
been elected and authorized to take office. Regional Representatives, who have been
elected, cannot be elected for a consecutive term.

       Section 4.      If an elected officer dies, resigns, or is unable to complete his/her
term of office, a replacement shall be selected as follows:

       a. The President-elect shall assume the duties of the President for the remainder of
          the President’s term as well as for the term to which the individual was elected.

       b. The Board shall appoint a member of the Executive Board to act as the
          Recording Secretary until the next business meeting at which an election will be
          held to elect a member to the completion of the term as per Article VII of the
          Constitution and By-laws.

       c. The Board may appoint an active member from the region to represent that
          region until the region’s next meeting at the annual conference at which an
          election will be held to elect a region member to complete the term as per Article
          VII of the Constitution and By-laws. The person elected to complete the
          unfulfilled term shall be eligible to be elected to the next full term as the
          representative for the region.

       d. If a regional representative accepts the nomination for the office of President-
          Elect or Recording Secretary via the Nominating Committee process, the region
          shall be prepared to elect a new representative as soon as practical after the
          Annual Business Meeting. The new representative shall remain eligible for
          nomination to a full consecutive term.

        Section 5.    Each officer must comply with the Association’s Conflicts of Interest
Policy described in Article VII, below.


Article VI – Duties of Officers and Expenditures

       Section 1.    Duties.

       a. The President shall preside at the annual conference following his/her election
          and at any special meeting during the interim between his/her election and this
          conference. As chief executive of the Association, he/she shall appoint and
          supervise all committees and their work and perform such other duties as pertain
          to the office.

       b. The President-Elect shall assume and perform the duties of President during the
          President’s absence. The President-elect shall serve as the liaison to the Minority
          Caucus.

       c. The Recording Secretary shall keep the minutes of each business session of the
          annual conference and each Executive Director meeting and will forward
          approved minutes to the Executive Director who will retain them on permanent
          file.

       d. The Regional Representatives shall serve as voting members of the Executive
          Board; assist in evaluating, interpreting, implementing, and making
          recommendations regarding Association policies, procedures, goals and
          objectives; participate in analyzing and planning for immediate and long range
          Association needs; assist in the coordination of Association activities in the
          geographical area assigned by the President such as: assisting area, state, or
          provincial personnel associations, identifying and sharing information about
          outstanding achievements in the field of personnel administration; developing
          and carrying out procedures to encourage contributions for publication; provide
          liaison between the Executive Board and specific committee to be assigned by
          the President and perform other duties as may be delegated by the President, or
          the Executive Board.

       Section 2. Expenditures.

       a. All elected officers shall serve without compensation.


Article VII – Conflicts of Interest

In order to protect the interests of the Association when it is contemplating entering into a
transaction of arrangement that might benefit the private interests of an officer, director,
employee or committee member, each officer, director, employee and committee member
must comply with the Association’s current Conflicts of Interest Policy, the contents of
which Policy are incorporated by reference herein.


Article VIII – Nominating and Elections

        Section 1.     Nominations. Nomination from the memberships-at-large for the
office of President-Elect and Recording Secretary shall be made to the Nominating
Committee by any member. Members nominating and members being nominated for the
office of Regional Representative must live within that Region. The Nominating Committee
may nominate a minimum of two (2) and a maximum of three (3) candidates for the offices
to be filled annually.
      Section 2.    Elections.

      a. Election of the President-Elect and the Recording Secretary will be held during
         the business meeting of the annual conference. Election shall be by a written,
         secret ballot whenever more than one person has been nominated for an
         Association office. A majority vote of the active members present and voting,
         plus those valid absentee ballots which were received by the Secretary one week
         prior to the Annual Meeting, is required for the election of each Association
         office. The absentee ballot procedure must be approved by the Executive Board.
         In the event there are three or more candidates for an office and no candidate
         receives a majority vote only the names of the two candidates receiving the most
         votes will be included in the next ballot.

      b. Election of the Regional Representatives shall be held at the respective regional
         meetings scheduled during the annual conference and restricted to those present
         and eligible to vote. Election shall be by a written, secret ballot whenever more
         than one person has been nominated for a Regional Representative position. A
         majority vote of the active members present and voting is required for the
         election of the respective Regional Representative. In the event there are three
         or more candidates for the position and no candidate receives a majority vote,
         only the names of the two candidates receiving the most votes shall be included
         in the next ballot.
                                                                Revised October 16, 2008

Article IX – Executive Board and Executive Director

       Section 1.     The President, President-Elect, Immediate Past President, Recording
Secretary, and the six Regional Representatives shall constitute the Executive Board.

       Section 2.     An Executive Director shall be selected by the Executive Board. The
terms of employment of the Executive Director shall be determined by the Executive Board.
The Executive Director shall coordinate the ongoing activities of the Association in
accordance with the description for this position. The compensation of the Executive
Director shall be as provided in the budget approved by the members present at the annual
conference and upon a recommendation from the Executive Board.

       Section 3.   The Executive Board may empower the Executive Director to employ
such personnel as needed to carry out the necessary operations of the Association within
the budgetary allowance for such assistance.

       Section 4.    The Executive Board shall have the authority to act, in accordance
with the Constitution and Bylaws, on such other matters as do not require action of the
membership.

       Section 5.      The members of the Executive Board must comply with the
Association’s Conflicts of Interest Policy (described in Article VII, above).

       Section 6.   Any member of the Executive Board may be removed from the
Executive Board only for cause, upon recommendation of the remaining members of the
Executive Board, by a majority vote of the voting group of members qualified to vote to
elect that member of the Executive Board present and voting at a regular or special
meeting of the membership, provided that the notice given of such meeting shall have
apprised the members that the purpose (or one of the purposes) of that meeting is the
removal of that member of the Executive Board.


Article X – Meetings

       Section 1.    The Association shall meet in conference annually.

       Section 2.   The time and place for holding the annual conference shall be
determined by the membership present at the business meeting of an annual conference.
The times and places for more than one future annual conference may be authorized by the
membership.

      Section 3.    In planning the annual conference, the Conference Committee shall be
guided by the statement of objectives outlined in Article II of the Constitution and Bylaws.

       Section 4.   The President, with the advice and authority of the Executive Board,
may call special meetings to give consideration to the specific problems. Any action or
recommendation for action taken at such special meetings shall be subject to adoption,
modification, or rejection by the membership of the Association at its next annual
conference.

       Section 5.    The members present at the annual meeting or special meetings shall
constitute a quorum for the conduct of business.


Article XI – Committees

       Section 1.     In order to facilitate the conduct of the internal affairs of the
Association, the President shall appoint the chairs and members of the following operational
committees:
               a. Conference Time and Place

              b. Constitution and Bylaws

              c. Membership

              d. Nominating

              e. Recognition

              f. Professional Development

              g. Governmental/Legislative

              h. Scholarship
       Section 2.  The President may appoint such special committees necessary in
his/her judgment or as authorized by the membership in the business meeting of the
annual conference.

       Section 3.  Committee members shall serve on no more than two committees
during any membership year, and committee chairpersons shall not be eligible to serve on a
second committee during the membership year, unless approval by the Executive Board.

        Section 4.     Each member of a committee must comply with the Association’s
Conflicts of Interest Policy described in Article VII, above.

These committees shall serve for the year following the annual conference at which they
were appointed, or if appointed during the year, until the conclusion of the subsequent
annual conference.

The President shall be an ex officio member of all committees.

                                                                   Amended October 7, 2005

Article XII – Affiliates

       Section 1.    Organizations that may Affiliate.

       a. Any local, state, provincial, regional, or national organization of school personnel
       administrators may become an Affiliate of the American Association of School
       Personnel Administrators.

       Section 2.    Requirement for Affiliation.

       a. The organization shall make application for affiliation through the Executive
       Director of AASPA for approval by the Executive Board. An Affiliate must certify that
       it is an organization composed of individuals with major responsibility for school
       personnel administration.

       b. Members of an Affiliate will be encouraged to join AASPA.

       c. The Affiliate shall furnish to the AASPA Executive Director a copy of its
       regulations for membership at the time of application for affiliation.

       d. Both AASPA and the Affiliate will have freedom to act, independently, but they
       shall keep each other informed of their organizational goals, objectives, and
       activities by written communication. Each may make recommendations to the other.

       Section 3.    Responsibilities of the Affiliate.

       a. The Affiliate shall designate one member who is also an AASPA member as a
          representative to AASPA meetings. The representative may be scheduled to
          appear before a committee to explain or urge action on a proposal by requesting
          approval in advance, or upon the request of the committee.
       b. The Affiliate is encouraged to assist AASPA in the preparation for the national
          annual conference. The Affiliate shall also be a participating part of AASPA.

       c. The Affiliate will be requested to support any program approved by AASPA. The
          response to such request is subject to approval by the Affiliate.

       d. AASPA will officially recognize the state, provincial, local, regional or national
          affiliate organizations, and shall expect these organizations to provide meaningful
          input into AASPA planning, research, study, and other projects undertaken by
          AASPA.

       e. The Affiliate shall furnish the AASPA Executive Director a copy of its list of
          officers within thirty (30) days after the election of new officers and a current list
          of members at such time as requested by the Executive Director.

       Section 4.    Responsibilities of AASPA.

       a. AASPA will provide the Affiliate with a copy of the annual report of its
          convention, and a copy of any resolutions, recommendations, or position papers
          it might adopt.

       b. AASPA may designate one member, generally an officer of AASPA, to attend
          Affiliate meetings as an observer and reporter, or to represent AASPA officially
          when need arises.

       c. The Affiliate may call on AASPA for assistance or support by making formal
          requests through its Executive Board. Such requests for assistance shall be
          referred by the AASPA Executive Board to the proper committee of AASPA.


Article XIII – Dissolution

       In the event of dissolution, the assets of this organization remaining after the
payment of all the organization’s liabilities shall be distributed by the final Executive Board
only to the organizations exempt under or described in Sections 501 (c)(3) of the Internal
Revenue Code or the corresponding provisions of a future United States Revenue Law.


Article XIV – Parliamentary Authority

       The rules contained in Robert’s Rules of Order Newly Revised shall govern this
Association in all cases in which they are applicable and in which they are not inconsistent
with this Constitution and Bylaws and with any special rules of order the Association may
adopt.
Article XV – Amendments

       The Constitution and Bylaws may be amended only at a business meeting of the
Association’s annual conference as follows:

      a. By a two-thirds vote of the active members present and voting, provided the
         proposed amendment(s) shall have been sent to each active member prior to the
         first day of October preceding the annual conference; or

      b. By a three-fourths vote of the active members present and voting, provided the
         proposed amendment(s) shall have been submitted to the active members
         present at the annual conference at least twenty-four (24) hours prior to the
         voting on the proposed amendment(s) and provided also that the proposed
         amendment(s) shall have been approved by the Executive Board.

An amendment to the Constitution and Bylaws shall become effective immediately upon an
affirmative vote unless the amendment itself specifies a date upon which it will become
effective.


As of October 2002, in Glenshaw, Pennsylvania

                    Craig E. Von Behren
                    Director and President
                    American Association of School Personnel Administrators


As of October 7, 2005
                    Dr. Mary Hopkins
                    President
                    American Association of School Personnel Administrators
REGIONAL MAP
SECTION 2.0 – THE EXECUTIVE BOARD
2.10 - MEMBERS

The Executive Board is made up of ten members whose major responsibilities include the setting of goals
and determining the direction of the organization. The Executive Board determines how those needs can
best be assessed and met and at the same time keep the association on track with the strategic plans
and goals of the association.

        The composition of   the Executive Board is as follows:
                       1-    President
                       1-    Immediate Past President
                       1-    President Elect
                       1-    Recording Secretary
                       6-    Region Representatives

        The Executive Director is a non-voting member.

                                                                                     Revised June 28, 2001
2.11 - ROLE

All general committee reports and/or recommendations pass through the Executive Board, particularly at
the winter and summer meetings. The Executive Board, through its Committee Liaison and/or president,
will provide immediate feedback to the committee. Each committee’s final report goes to the
membership as only a report. The only reports received and acted upon by the membership present at
the business meeting held during the Annual Conference, are those of the Constitution and Bylaws
Committee, and Time and Place Committee. Further, the report of the Nominating Committee is acted
upon via the possible additional nominations from the floor and the ultimately the election.


The Executive Board establishes policies to supervise, control and direct the business of the American
Association of School Personnel Administrators within the limits of and consistent with the Constitution
and Bylaws of the Association and applicable laws. Within these limits, the Executive Board:

        1)      Actively promotes the purposes of the Association;

        2)      Communicates, collaborates with, and provides support to affiliates from states,
                provinces and other nations;

        3)      Approves the affiliation of a province, state, national association, or autonomous
                organization;

        4)      Interprets and performs all responsibilities set forth in the Constitution and Bylaws;

        5)      Approves a proposed annual budget to be presented to the membership for adoption at
                the annual conference's business meeting;
        6)      Manages the fiscal affairs of the Association including the operational and reserve funds;
        7)      Employs, determines the terms and conditions of employment, and supervises,
                terminates or renews the employment of an Executive Director;

        8)      Authorizes the Executive Director to employ staff members for the national office within
                the appropriate personnel accounts of the budget.

        9)      Contributes to the evaluation of the Executive Director by the President and President-
                Elect;

       10)      Approves the policies and procedures governing the operation of the Association;

       11)      Authorizes the appointment of special commissions, committees, or outside contractors
                to investigate, research, and/or perform services for the Association;

       12)      Maintains operation manuals for the Association and the annual conference;

       13)      Recommends for approval of the membership the amount of dues for active, retired and
                other members;

       14)      Approves and recognizes individuals who have made significant contributions to the
                Association with honorary membership;

       15)      Determines the date and location for all Association conferences, symposiums,
                academies and meetings of the Executive Board;

       16)      Reviews all reports of Association officers, employees, region representatives,
                committees and outside organizations and acts upon and/or transmits the information to
                the membership;

       17)      Approves and directs contacts on behalf of the Association with the general public, other
                non-profit organizations, and businesses.

       18)      Approves hours and dates the national office will be open for business.

                                                                                 Revised October 1, 2001
2.12 - MEETING SCHEDULE

The Executive Board holds three regular meetings (winter, summer, and before/immediately after the
annual conference) annually. Prior to each meeting, the President/Executive Director will notify the
Board members of the number of hotel nights authorized to be paid by the Executive Board. The
President will take into consideration the distance traveled, the location of the meeting and the time of
the beginning first session. Any hotel nights utilized above the approved number of nights authorized will
be at the member’s expense. Reservations for air travel may be made through the association’s travel
agent.
Members should notify the Executive Director of the anticipated date of arrival and departure as soon as
it is known. The Executive Director will make hotel reservations and will establish a hotel master account
covering room and tax charges only.

The winter meeting is usually held at the location of the most recently named     conference site.    This
provides the Executive Board the opportunity to review the site and hotel accommodations prior to
putting final approval on the city and hotel. Following that meeting the Executive Board usually gives the
local conference committee the approval to move ahead with conference planning.

The summer meeting is usually held at the location of the summer symposium. This provides the
Executive Board the opportunity to meet, direct and attend the symposium without incurring additional
airfare. This meeting is usually held just prior to the symposium.

                                                                                   Revised June 28, 2001
2.13 - AGENDAS

Agendas are drafted approximately one month prior to each Board meeting. The President will solicit
agenda items from Board members with an estimated time frame needed for discussion. Once the
President has finalized the agenda, he/she will send it at least seven days prior to the meeting to the
members of the Board along with the available supporting documents. Visiting guests approved by the
President and/or the President Elect will be included on the agenda.

Reports from Regional Representatives on the regions’ activities may be distributed in written form to the
Board but are not required to be presented on the agenda.

                                                                                   Revised June 28, 2001
2.14 - MEETING FORMAT

Meetings of the Executive Board are closed with only members of the board and invited guests present.
The board meetings will be conducted according to Roberts Rules of Order's informal meeting rules. This
also permits the President to implement formal parliamentary meeting rules if the President deems it
necessary to complete the meeting's agenda in the time allotted.

No meeting of the Executive Board or a committee of the Executive Board may be electronically recorded
without the knowledge of and approval of the majority of the Board. If an electronic recording of a
meeting is made a copy of that recording must be provided to the Recording Secretary who will maintain
it at the direction of the Board.
                                                                                 Revised October 1, 2001

2.15 - EXECUTIVE SESSION

The board may meet without the Executive Director present to discuss the Director's annual goals, annual
evaluation, compensation/benefits/other contract issues, legal matters, or for other similar reasons
deemed necessary to promote the interests of the Association. The Executive Director shall be informed
of the topics to be discussed and allowed to make a presentation to the Board prior to the Board moving
to Executive Session.
                                                                                  Adopted June 28, 2001
2.16 - SPECIAL MEETINGS

The Executive Board may meet at a time other than the regularly scheduled meetings.

                                                                                       Adopted June 28, 2001
2.17 - LEGAL COUNSEL

The Board may retain legal counsel. Direct contact with legal counsel shall be made by or though the
President, President-Elect, and/or the Executive Director.
                                                                                     Adopted October 1, 2001

2.18 - COMPLIMENTARY ASSOCIATE MEMBERSHIPS

All complimentary associate       memberships in AASPA must be approved by the association’s Executive
Board. The purpose of a           complimentary associate membership is to foster relationships to other
professional associations by      extending the associate membership to the other association’s executive
director or equivalent officer.    Complimentary membership is approved annually.

                                                                                          Adopted June 6, 2003
2.20 - EVALUATION OF THE EXECUTIVE DIRECTOR

In accordance with the Executive Director's contract an evaluation will be conducted and feedback
provided at least annually.
                                                                                       Adopted June 28, 2001

2.40 - EXECUTIVE BOARD'S STATEMENT OF ETHICS

We, the elected officers and representatives of the American Association of School Personnel
Administrators, do hereby adopt the Executive Board's Statement of Ethics, and in accepting a personal
obligation to the organization and its members, do hereby commit ourselves to the highest ethical and
professional conduct and agree;

        1)       To exercise sensitive professional and moral judgments in all board activities;

        2)       To accept the obligation to act in a way that will serve the organization's interests, honor
                 the trust of the membership, and demonstrate commitment to the organization and our
                 profession;

        3)       To perform the duties and responsibilities of the office with integrity;

        4)       To avoid real or perceived conflicts of interest in discharging the duties of the office;

        5)       To support the organization's goals and objectives;

        6)       To refrain from using official position to secure special privileges for ourselves or others,
                 or to gain other benefits;

        7)       To support all members impartially;

        8)       To uphold all laws and regulations relating to association activities;
        9)      To uphold the organization's constitution and bylaws;

       10)      To exercise sound business principles and fiscal responsibilities in conducting the
                organization's business.

       11)      To issue no false or misleading information to the membership regarding association
                business;

       12)      To avoid injuring others, including employees of the association, fellow board members,
                and organization members, by false or malicious statements;

       13)      To treat all persons fairly, regardless of race, religion, gender, disability, age, or national
                origin;

       14)      To communicate regularly with the membership as to the organization's fiscal health,
                progress on goals and objectives, and other items of concern to the membership while
                maintaining confidentiality of privileged information.

                                                                                      Adopted June 28, 2001

2.50 - A.A.S.P.A. ENDORSEMENT GUIDELINES

Any vendor, organization, or individual seeking AASPA's endorsement or AASPA’s name and/or logo in
marketing, soliciting or advertising products, services, seminars, workshops, or other types of ventures,
whether for profit or nonprofit, would present such proposals for approval to the ad hoc committee of the
AASPA Executive Board appointed by the President.

        PROCEDURE

        1)      The Executive Director shall direct such requests to the ad/hoc committee.

        2)      The ad hoc committee shall review such requests according to the following criteria:

                   The financial gain or liability to AASPA

                   The appropriateness of the product and/or service in relation to the goals and
                    mission of AASPA

                   The past history of the organization, group or individual seeking endorsement

                   Any liabilities that may accrue to AASPA as a result of allowing its name and/or logo
                    to be attached to any such activity or product
                   Conflicting interests should the individual(s) involved be a present or former AASPA
                    board members/officers

                 The manner of solicitation and the targeted audience
        3)      The committee shall consist of three (3) executive board members appointed by the
                President who will consider each request and act as follows:
                  Deny the request for endorsement

                  Approve the request for endorsement

                  Request more information

       4)      The President and Executive Director shall be apprised on an ongoing basis of
               activities/actions of the committee.

       5)      The entire Executive Board may, on occasion, be polled via fax, telephone, etc.,
               regarding certain proposals if deemed appropriate by the ad hoc committee.

The Executive Board of AASPA believes the ______________________ product and/or service is worthy
of members’ consideration. However, members are encouraged to review and make inquiries on their
own prior to purchasing or contracting with any vendor, organization, or individual.

The chair of the subcommittee shall submit written reports to the President regarding committee actions
and the reasons for such action.
                                                                              Revised October 15, 2002

2.51 - AASPA BUSINESS PARTNERSHIPS POLICY

The mission of AASPA is to provide leadership in promoting effective human resources
practices within education through professional development activities and a broad-based
resource network.

AASPA is a tax exempt organization under Section 501c (3) and is organized and operated exclusive
for educational purposes.

As a tax-exempt organization, AASPA must control partnership projects and administer them for
education and not-for-profit purposes.

To accomplish its mission AASPA actively seeks sponsorships of cash or in-kind fees from businesses and
corporations to provide education programs.

The sponsorships are designed to promote AASPA’s mission and the sponsoring company products and/or
services.

   AASPA Partnership Guidelines
       The purpose of all partnerships must be compatible and consistent with the mission and
         focus of AASPA.
       The image, ethics, and reputation of the sponsoring corporation/organization must be
         compatible and consistent with the philosophy of AASPA.
       AASPA is fully involved in the development of the sponsored program and reserves the right
         to exercise policy control over marketing and communications.
       AASPA is not obligated to support products, programs or activities of the funding organization
         that are perceived to be not in the best interest of the members or the Association.

   AASPA Partnership Goals
       To increase non-dues revenue to support the mission of the Association.
       To build bridges with companies that are specifically designed to promote AASPA as well as
         the goals, goods, or services of the partnering organization.
    AASPA’s Due Diligence
        Assure our members and partners that:
              1. We are not infringing on national or state regulations regarding capital bid process or
                   purchase compliance issue.
              2. We are in compliance with all Federal assurances and Foundation guidance.
        Structure programs that comply with the IRS and other Federal regulations for our nonprofit
          tax status.
        Create solid relations with responsible partners for long term commitments.
        Provide the highest quality turnkey programs that support the AASPA mission and provide
          quality benefits and services to our members and our partners.
        Partner with companies and organizations that share the AASPA values.
        Provide a better vision and greater impact for each partner.

                                                                                 Adopted October 17, 2006



2.60 - ROLE AND RESPONSIBILITIES OF THE PRESIDENT-ELECT

The President-Elect is an officer of the Association and is elected at the annual conference. The
President-Elect shall take office for a one year term, or until a successor is elected. The President-Elect
automatically succeeds to the office of President. As a member of the Executive Board the President-
Elect is responsible for the establishment of policies to supervise, control and direct the business of the
American Association of School Personnel Administrators within the limits of and consistent with the
Constitution and Bylaws of the Association. Within these limits the President-Elect:

        1)      Assumes and performs the duties of the President during the President's absence, or if
                the President wishes to make a motion;

        2)      Serves on the Executive Board's Personnel Committee;

        3)      Assists the President in the evaluation of the Executive Director;

        4)      Actively promotes the purposes of the Association;

        5)      Interprets and performs all responsibilities set forth in the Constitution and Bylaws;

        6)      Chairs the Board Finance Committee, which shall consist of two other members of the
                Board appointed by the President as well as the Executive Director who serves as an ad
                hoc member. The Board Finance Committee under the direction of the President-Elect
                oversees and prepares the budget in cooperation with the Executive Director. The
                President-Elect presents the annual budget to the membership at the annual conference.

        7)      Serves as the board liaison to the Minority Caucus.
        8)      Serves as the board liaison to the Membership Committee.
        9)      Leads the board in an annual review of the strategic plan.
                                                                                      Revised June 6, 2003
2.61 - ROLE AND RESPONSIBILITIES OF THE PRESIDENT

The President is an officer of the Association and moves into this position after serving as the President-
Elect for one year. The President shall serve a term of one year. As a member of the Executive Board
the President is responsible for the establishment of administrative procedures to supervise, control and
direct the business of the American Association of School Personnel Administrators within the limits of the
Constitution and By-Laws of the Association. Within these limits the President:

        1)      Actively promotes the activities of the Association;

        2)      Interprets and performs all responsibilities set forth in the Constitution and By-Laws;

        3)      Leads all meetings of the Executive Board;

        4)      Sets the agendas for the Executive Board meetings and for the Annual Meeting of the
                corporation;

        5)      Calls special meetings of the Executive Board as needed;

        6)      Appoints committee chairs for the committees designated by the By-Laws;

        7)      Provides committees with their goals so as to focus their work for the organization;

        8)      Appoints the Executive Board liaison to each committee;

        9)      Serves on the Executive Board's Personnel Committee;

       10)      Appoints special committees as needed by the Association;

       11)      Supervises the operations of the National Office, including review of the monthly
                expenditures;

       12)      Approves the travel, leaves, and expenditures of the Executive Director;

       13)      Evaluates the Executive Director jointly with the President-Elect and with input from the
                entire board;

       14)      Maintains the AASPA Operations Handbook and recommends revisions as needed;

       15)      Serves as the Executive Board liaison with AASPA legal counsel.

                                                                                  Adopted October 1, 2001
2.62 - ROLE AND RESPONSIBILITIES OF THE IMMEDIATE PAST-PRESIDENT

The Immediate Past-President is an officer of the Association and moves into this position after serving
as the President for one year. The Immediate Past-President shall serve a term of one year. As a
member of the Executive Board the Immediate Past-President is responsible for the establishment of
policies to supervise, control and direct the business of the American Association of School Personnel
Administrators within the limits of and consistent with the Constitution and Bylaws of the Association.
Within these limits the Immediate Past-President:

        1)      Serves as a member of the Executive Board;

        2)      Serves on the Executive Board's Personnel Committee;

        3)      Serves as the Executive Board's liaison to the Nomination Committee

        4)      Provides institutional memory for past AASPA events;

        5)      Assists the President with the orientation of new members of the Executive Board.

                                                                                Adopted October 1, 2001

2.63 - ROLE AND RESPONSIBILITIES OF THE RECORDING SECRETARY

        1)      Is elected by the membership attending the Annual Business Meeting.

        2)      Keeps all records of the board, including committee reports, resolutions, correspondence,
                etc., on file.

        3)      Takes and signs minutes at all business and board meetings.

        4)      Provides copies of the minutes to board members and the executive director for review
                promptly following each board meeting.

        5)      Maintains a minutes book containing the current year's minutes that have been recorded
                during the secretary’s term of office. Past records will be maintained and archived at
                AASPA headquarters for future reference.

        6)      Brings to each meeting: the minutes book, constitution and bylaws, agenda, and other
                records and supplies that may be needed.

        7)      In addition to secretarial duties, serves as a member of the board and performs all other
                duties assigned to board members.

        8)      Conveys all written records to AASPA headquarters for archiving at the end of the elected
                term.
        9)      Works with the national office to notify membership of the annual meeting of the
                corporation no sooner than thirty days prior to the meeting and no later than 10 ten days
                prior to the annual meeting.

                                                                                  Revised October 1, 2001

2.64 - THE ROLE OF THE REGION REPRESENTATIVE

In 1979 the position of representative-at-large of the American Association of School Personnel
Administrators was changed to Regional Representative. A Regional Representative is elected for a
three-year term. Each of the six Regional Representatives is responsible for a designated committee
assigned by the President.
                                                                                  Revised October 1, 2001

2.64.10 - Responsibilities of the Regional Representatives

Regional Representatives have responsibilities to the Region, to the AASPA Board, and to the Association.
The services the Regional Representatives provide include attending Executive Board meetings, serving
as a liaison on the Membership Committee and serving as the liaison to another committee as requested
by the President, and assisting in the activities of AASPA management and business.



2.64.11 - Responsibilities to the Region

        1)      Serves as a communications link between state, provincial, and/or national affiliates and
                the Executive Board.

        2)      Assists in the promotion of AASPA memberships within the region.

        3)      Solicits information from affiliate groups regarding programs, meetings and awards,
                issues and other relevant information to share with the Executive Board, appropriate
                committees, and the membership through the AASPA newsletter.

        4)      Solicits and shares with the President-elect the names of persons willing to serve on
                AASPA committees for the coming year and/or as nominees for AASPA offices.

        5)      Promotes new state provincial, and/or national affiliates within the region.



2.64.12 - Responsibilities to the AASPA Board

        1)      Perform or contribute to performance of the responsibilities set forth in the Constitution
                and Bylaws.

        2)      Contributes to the development of an annual budget to be presented to the membership
                for adoption at the annual conference.

        3)      Assists in the selection, appointment, determination of the terms and conditions of
              employment, supervision, and termination or renewal of the employment of the
              Executive Director.

       4)     Contributes to the evaluation and development of annual goals for the Executive Director
              by the President and President-Elect.

       5)     Approves, by majority vote, the policies and procedures governing the operation of the
              Association.

       6)     Authorizes, by majority vote, the appointment of special commissions, committees, or
              outside contractors to investigate, research, and/or perform other services for the
              Association.



2.64.13 - Services for the Association

       1)     Serves as a liaison with affiliates and with one or more committee(s).

       2)     Serves as the Regional Representative on the Membership Committee for the purpose of
              providing leadership and coordination of efforts to recruit and retain members in their
              region.

       3)     Serves a member of the Executive Board.

       4)     Gathers and periodically submits to the Executive Board reports of committee and
              affiliate activities.

       5)     Represents the region served in the deliberations of the Executive Board.

       6)     Attends the meetings of the Executive Board (Winter, Summer and before and
              immediately after the Annual Conference)

       7)     Assists in the management of the AASPA activities and business.

       8)     Assumes other responsibilities as assigned by the President.

                                                                              Revised October 15, 2002

2.64.14 - Regional Representative Attendance at Affiliate Meetings

       ASSUMPTIONS
       1)   The Executive Board encourages attendance of regional representatives at meetings of
            affiliate associations within the representative’s region to the extent that time and
            finances permit.
       2)   Regional representatives will normally attend meetings of the affiliate association(s) in
            which they hold membership and that expenses for attendance at these meetings will be
            paid by the employing board of education or by the individual.
        GUIDELINES
        1)   The Executive Board will build into the annual operating budget for the year a sum of
             money for the regional representatives' attendance at a limited number of affiliate
             association meetings.

        2)      Regional representatives shall secure prior approval of the AASPA President to attend
                affiliate meetings at AASPA expense when the total request for the year exceeds the
                regional allocation.

        3)      The AASPA President, in determining whether approval shall be given, will take
                into consideration:

                a.      Extent of costs associated with attendance at the meeting.

                b.      Availability of funds for this activity.

                c.      Expected gains to AASPA through attendance of the regional representative, e.g.
                        possible additional members of AASPA; possible interest on the part of the
                        affiliate in hosting a future annual conference.

                d.      Degree to which the affiliate has assisted AASPA in developing and completing
                        projects.

                e.      Possible assistance to the affiliate in membership promotion through attendance
                        of the regional representative.

                                                                                Revised October 1, 2001


2.70 - GUIDELINES FOR SUBMITTING REIMBURSEMENT FOR TRAVEL EXPENSES

Reimbursement for travel on AASPA business shall be within and limited to the terms stated below. The
Executive Board must approve any additional travel expenses for employees of the association, members
of the Executive Board and/or invited guests or presenters. Requests for board reimbursement shall be
sent to the President who will approve payment and send to the Executive Director for payment.

MEALS
Reimbursement for total meal expenditures shall not exceed $40 per day and receipts must accompany
the travel reimbursement form.

LODGING/CONFERENCE REGISTRATION
Whenever meeting as a Board the AASPA National Office will arrange to pay for the Board members'
rooms. When the Board meeting is immediately prior to and/or following the annual conference, AASPA
will provide lodging for members of the Board for the night(s) the Board members are required to be to
be present to attend the meeting(s). The President-Elect, President, and Immediate Past President shall
have lodging provided (under the terms of the contract with the hotel) for the nights associated with the
annual conference and shall be expected to make themselves available during the conference to conduct
association business. The registration fee and lodging for the annual conference will be provided for
each board member whose expenses are not reimbursed by their employer. The board member
requesting payment from the organization for conference expenses shall make a written request to the
President.

If traveling on other AASPA business, receipts must be attached to the travel reimbursement form.
Additional night lodging for incoming Board members to stay for the post-conference board meeting(s) as
required for their positions will be paid by AASPA.

TRANSPORTATION - Airline / Train / Bus / Car
Coach Class Only – receipts must be attached if traveler uses own credit card. AASPA urges advanced
reservation use for all meetings and activities that have a minimum chance of being cancelled (preferably
21 days in advance).

If a private car is used, mileage cost reimbursement cannot exceed the cost of air transportation between
home and local destination. Use of airport shuttle services is encouraged when available.

The Association will reimburse members of the Board for travel to and from all official board meetings
including the annual conference.

                                            OTHER EXPENSES
               Home to airport miles reimbursed      Airport parking -- receipts required
               Office to airport miles reimbursed    Ground Transportation reimbursed

AASPA reimburses up to $5 per day for tips directly related to Board travel.
                                                                                   Revised June 6, 2003
  2.71 - TRAVEL EXPENSE CLAIM FORM


                                          American Association of School Personnel Administrators
                                          11863 W. 112th Street, Suite 100 / Overland Park / Kansas 66210
                                          Phone: 913-327-1222                    Fax:      (913) 327-1223
                                          E-Mail: aaspa@aaspa.org                Website: www.aaspa.org




  Name (print or type): ___________________________________________________________________
  Social Security #: ______________________________________________________________________
  Address (to which the reimbursement is to be mailed): ________________________________________
  _____________________________________________________________________________________

  _____________________________________________________________________________________

  Professional Activity: ___________________________________________________________________

  Location of Meeting: _______________________________________ Dates of Meeting: ____________
                                      City & State


  Date         Airfare        Mileage            Meals        Lodging       Parking            Other
                            Current IRS
                           Rate 50.5 cents




Sub-
Totals

  Total Reimbursement Requested: $ __________ (Attach receipts and do not include any personal expenses).

  I hereby certify that the above is a true statement of travel expenses incurred by me in accordance with
  the current expense policy of AASPA and that all items shown were for official business of AASPA and
  that expenses herein claimed were not received or paid from any other source.

  Signature: _________________________________________________ Date: _____________________

  Approved for payment: ______________________________________ Date: _____________________
                               Executive Director or President
                                                                                             Revised 1/08
2.82 - ANNUAL AUDIT

A comprehensive annual audit of the association's finances will be conducted at the conclusion of each
business year by an accounting firm approved by the Board. The audit will meet the minimum industry
standards for reviewing the financial operations of the association. Initially and whenever the Association
considers changing auditors RFP's shall be solicited by the Executive Director from at least three
accounting firms from which the Board shall select the auditor.

                                                                                  Revised October 15, 2002


2.83 - MONTHLY NOTIFICATION OF PAYMENT OF BILLS AND PAYROLL

At the conclusion of each month the Executive Director shall provide to the Board a list of all bills paid or
outstanding related to the operational expenses of the association during that period. Members of the
Board may share the questions, comments and concerns with the President.


                                                                                  Revised October 15, 2002
            SECTION 3.0 – EMPLOYEES
3.10 - EXECUTIVE DIRECTOR’S JOB DESCRIPTION

            TITLE                   Executive Director of the American Association of School
                                    Personnel Administrators (A.A.S.P.A.)

            REPORTS TO              Executive Board of A.A.S.P.A.

            WORK YEAR               Twelve month with holidays and vacation time as
                                    per individual employment contract.

            QUALIFICATIONS          The Executive Director must be knowledgeable and experienced
                                    in school personnel administration, publications, professional
                                    development activities, including conference implementation,
                                    and membership recruitment and retention.

             JOB GOAL               The Executive Director is directly responsible for coordinating the
                                    ongoing activities of the Association in the most effective
                                    manner possible.



     PERFORMANCE RESPONSIBILITIES

     1. Provides for continuous coverage of the National Office during business hours established by
        the Board for the purpose of offering services and assistance to members in a timely and
        appropriate manner.

     2. Oversees the publication and distribution of a bi-monthly magazine, an on-line membership
        directory, and other mailing which announce and promote the association and association
        events.

     3. Provides for timely and appropriate communication with and responses to requests for
        information from the Executive Board.

     4. Implements or otherwise carries out the decisions and directions made by the Executive
        Board.

     5. Represents and promotes the interests of the association at non-association meetings and
        events as authorized by the Executive Board.

     6. Oversees and provides services and support to associations affiliated with AASPA.

     7. Prepares and manages the Association’s Budget in accordance with sound fiscal practices and
     in accordance with sound fiscal practices and in accordance with the Board's operational
     procedures. This shall include communication to the Board the Proposed and Actual Budgets
     for the most recent Annual Conference three months after the event.

 8. Follows established accounting procedures in managing the business accounts of the
    Association.

 9. Maintains and updates all official correspondence, financial records, personnel files,
    databases, approved minutes of Executive Board meetings on a regular basis to reflect
    accurate records.

10. Provides necessary supervision for an efficient and effective staff.

11. Makes fiscal recommendations and decisions to support achievement of the Association’s
    goals.

12. Maintains and updates the internet communications including the association's website and
    listserv.

13. Updates the Operational Handbook and notifies the Board and/or individuals on the Board of
    the appropriate policy/procedure as necessary.

14. Oversees the planning and presentation of academies and symposiums and acts as a liaison
    and provides direction and support to the annual conference planning committee.

15. Demonstrates responsiveness to the directions and requests of the President of the Executive
    Board.

16. Demonstrates the ability to develop and maintain positive interpersonal relationships with
    Executive Board members.

17. Performs other duties and responsibilities as assigned by the Executive Board.

                                                                            Revised June 6, 2003
                                                                             Revised July 8, 2005
3.12 - EXECUTIVE DIRECTOR’S EVALUATION FORM



                            Exceptional                            4
                            Exceeds Expectations                   3
                            Achieved Expectations                  2
                            Did Not Meet Expectations              1
                            Unsatisfactory                         0



                                                                                   NUMERICAL
 GOAL AREAS: <Year>                                                                 RATING

 1.

 2.

 3.


 4.

 5.


 JOB DESCRIPTION                                                                   NUMERICAL
                                                                                    RATING
 A.   Communications, services to, and relations with members of the
      Executive Board
 B.   Communications, services to and relations with association
      members
 C.   Budget and Finances

 D.   Newsletter and other publications and communications with the
      Association members

 E.   Annual conference

 F.   Regional Workshops and other
      In-service programs
 G.   Web site development and updating

 H.   Affiliates Communications and support services

 I.   Representation of AASPA to outside entities

 AVERAGE SCORE:

       See attached narrative comments that are included as part of this evaluation.


Recommend Continued Employment:                                        Yes _____    No _____
 __________________________________________________________ Date ____________________
President

___________________________________________________________ Date ____________________
President-Elect

Your signature does not indicate agreement with the descriptions or conclusions arrived at in this
evaluation. Your signature acknowledges receipt of this evaluation and its attachments, which will be
placed in your personnel file. Should you wish to provide any written response, you may do so and have
it attached to this evaluation in your personnel file.

____________________________________________________________ Date ___________________
AASPA Executive Director

                                                                                 Revised June 3, 2003
                                                                                    Revised July 2005
3.20 - EXECUTIVE ASSISTANT’S JOB DESCRIPTION


              AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS

                                             Job Description

Job Title:              EXECUTIVE ASSISTANT

Reports To:             EXECUTIVE DIRECTOR

JOB GOAL: Assists the Executive Director with day-to-day implementation of AASPA’s activities and the
planning and implementation of programs and services for members with emphasis on communications,
marketing, and public relations.

ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute each
requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability needed for the position.

    1. Bachelor’s Degree with emphasis in communication and public relations.
    2. Two years association experience preferred.
    3. Advanced knowledge of Microsoft Office programs including but not limited to Word, Excel,
       Publisher, and Outlook.
    4. Strong organizational skills.
    5. High attention to detail.
    6. Ability to handle multiple tasks at one time.
    7. Strong written, verbal and interpersonal skills.
    8. Experience in program planning.
    9. Self-motivated.
   10. Advanced knowledge of print and electronic mediums for marking and communications.
   11. Perform such other tasks (which may require knowledge of other job descriptions) as may seem
       appropriate to the Executive Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

    1. Responsible for assisting the Executive Director in running the office.
    2. Works closely with the Executive Director to facilitate the day-to-day operations of the national
       office.
    3. Handles travel arrangements for Executive Director.
    4. Serves as liaison to LFA for coordination.
    5. Directs planning and implementation of communications and marketing, and works with other
       staff to plan and promote membership and AASPA events.
    6. Edits, writes, and executes communications that reflect the characteristics of AASPA, considering
       targeted markets segments and revenue and expense objectives.
    7. Responsibilities include understanding and utilizing print and electronic mediums to provide
       effective communication to members and promote the organization and events cost-effectively.
    8. Creates promotional materials from concept to printing, and works closely with design and
       production company to facilitate production.
    9. Responsible for the public relations function to relevant audiences.
   10. Works with membership specialist to promote membership effectively.
   11. Reviews and edits existing promotional materials for marketing effectiveness, and adherence to
       AASPA characteristics.
   12. Develops strategies for promotional appeals.
   13. Tracks and reports on promotional cost and marketing effectiveness of promotional appeals as
       required.
   14. Assists the Executive Director with the financial statements and works with the office assistant in
       any clarification and verification of invoices.
   15. Serves as staff contact for industry trends affecting marketing communications, including direct
       mail, Web, e-mail, fax, and other formats.
   16. Responsible for providing exceptional customer service to AASPA members and prospects through
       the management of the office manager and office assistant.
   17. Completes tasks beyond the above requirements as the Executive Director may deem appropriate
       and acceptable.

Secondary Functions:
        1. Assists with office management functions as needed.


CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED: None


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Physical requirements may include:
        a. Low degree of physical stamina and a light degree of physical strength.
        b. Ability to use computer, telephone, and other office equipment for extended periods of time.


WORK ENVIRONMENT: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job.


TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to recommendation
of Executive Director and approval of Executive Board.


EVALUATION: Performance of this job will be evaluated on a yearly basis.


I have read and understand the responsibilities and qualifications of this job description.


 _____________________________________________________________________________________
signature                                                         date


__________________________________________________
printed name


                                                                                          Revised June 2008
3.30 - MEMBERSHIP SPECIALIST/OFFICE MANAGER’S JOB DESCRIPTION


             AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS

                                            Job Description

Job Title:              MEMBERSHIP SPECIALIST/OFFICE MANAGER

Reports To:             EXECUTIVE DIRECTOR

JOB GOAL: Manage and maintain membership functions and the day-to-day operations of the National
Office.

ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute
each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability needed for the position.

    1. Bachelor’s Degree or equivalent preferred.
    2. Office management experience of one to two years.
    3. Advanced knowledge of Microsoft Office programs including but not limited to Word, Excel,
       Publisher, and Outlook.
    4. Strong organizational and communication skills required.
    5. Customer service experience preferred.
    6. Ability to handle multiple tasks at one time.
    7. Knowledge of basic accounting and computer systems.
    8. High attention to detail and accuracy.
    9. High desire for team collaboration.
   10. Strong written, verbal, and interpersonal skills.
   11. Perform such other tasks (which may require knowledge of other job descriptions) as may seem
       to be appropriate to the Executive Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include those listed, as well as other duties that may
be assigned.

    1. Directs operations of AASPA’s National Office, including membership functions.
    2. Directs all member record updates and order processing functions.
    3. Serves as the primary entry point for AASPA members and membership prospects handling all
       member inquiries and dues, convention/seminar and roundtable registrations, book orders,
       maintenance of membership, and order entry database.
    4. Responsible for providing exceptional customer service to AASPA members and prospects.
    5. Directs planning and implementation of communications and marketing, and works with other
       staff to plan and promote membership and AASPA events.
    6. Responsible for the accounts receivable and accounts payable functions in the office.
    7. Creates and maintains information sample letter and scripts for information and customer service
       purposes.
    8. Creates promotional materials from concept to printing, and works closely with design and
       production company to facilitate production.
    9. Edits, writes, and executes communications that reflect the characteristics of AASPA, considering
       targeted markets segments and revenue and expense objectives.
   10. Maintains member files (hard copies) and other office files as needed.
   11. Ability to work independently.
   12. Works closely with the Executive Assistant to ensure appropriate communication of AASPA’s products
       and services.
   13. Completes additional tasks beyond the above requirements as the Executive Director may deem
       appropriate and acceptable.
   14. Tracks and reports on promotional cost and marketing effectiveness of promotional appeals as
       required.

Secondary Functions:
    1. Prepares reports from database of current or potential target markets for marketing functions as
       directed by the Executive Director and/or Assistant.


CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED: None


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Physical requirements may include:
            a. Low degree of physical stamina and a light degree of physical strength.
            b. Ability to use computer, telephone, and other office equipment for extended periods of
                time.


WORK ENVIRONMENT: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job.


TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to recommendation
of Executive Director and approval of Executive Board.


EVALUATION: Performance of this job will be evaluated on a yearly basis.


I have read and understand the responsibilities and qualifications of this job description.


 _____________________________________________________________________________________
signature                                                         date


__________________________________________________
printed name


                                                                Adopted October 2004 / Revised June 2008
3.31 - OFFICE ASSISTANT’S JOB DESCRIPTION


              AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS

                                              Job Description

Job Title:                OFFICE ASSISTANT

Reports To:               OFFICE MANAGER

JOB GOAL: Assists the Office Manager with daily office tasks to help maintain the National
Headquarters office.

ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute
each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability needed for the position.

    1.   High School Diploma or equivalent
    2.   Clerical experience
    3.   Knowledge of Microsoft Office programs including but not limited to Word, Excel, and Outlook
    4.   High attention to detail and accuracy
    5.   High desire for team collaboration
    6.   Strong written, verbal, and interpersonal skills
    7.   Perform such other tasks (which may require knowledge of other job descriptions) as may seem
         to be appropriate to the Executive Director

ESSENTIAL DUTIES AND RESPONSIBILITIES: include those listed, as well as other duties that may
be assigned.

              1.   Process all member invoices with a PO#.
              2.   Processes publication orders from receipt to sending out.
              3.   Orders publications; updates price changes and inventory.
              4.   Handles incoming and outgoing mail.
              5.   Codes all bills; prepares bills for accountant; prepares bills for signing/mailing.
              6.   Follow-ups on unpaid bills.
              7.   Assists in preparation of bank deposits.
              8.   Maintains member files (hard copies) and other office files.
              9.   Assists in handling phone calls and messages.
             10.   Utilizes a computer to produce and/or revise documents as needed.
             11.   Utilizes copy machine for various projects.
             12.   Faxes all types of documents.
             13.   Ability to work independently on assigned tasks with direction from supervisor.
             14.   Completes additional tasks beyond the above requirements as the Executive Director
                   may deem appropriate and acceptable.

Secondary Functions:
    1. Assists in preparation of materials for conference and other workshops


CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED: None
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Physical requirements may include:
            a. Low degree of physical stamina and a light degree of physical strength
            b. Ability to use computer, telephone, and other office equipment for extended periods of
                time


WORK ENVIRONMENT: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job.


TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to recommendation
of Executive Director and approval of Executive Board.


EVALUATION: Performance of this job will be evaluated on a yearly basis.


I have read and understand the responsibilities and qualifications of this job description.


 _____________________________________________________________________________________
signature                                                          date


__________________________________________________
printed name


                                                                          August 2004 / Revised June 2008
3.32 - PROFESSIONAL DEVELOPMENT COORDINATOR’S JOB DESCRIPTION


              AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS

                                             Job Description

Job Title:              PROFESSIONAL DEVELOPMENT COORDINATOR

Reports To:             EXECUTIVE DIRECTOR

JOB GOAL: Plan and implement all functions of AASPA’s professional development program for members.

ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute each
requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability needed for the position.

    1.   Bachelor’s Degree.
    2.   Two years association experience preferred.
    3.   Human Resources background or work experience preferred.
    4.   Advanced knowledge of Microsoft Office programs including but not limited to Word, Excel,
         Publisher, and Outlook.
    5.   Strong organizational skills.
    6.   High attention to detail.
    7.   Ability to handle multiple tasks at one time.
    8.   Strong written, verbal and interpersonal skills.
    9.   Experience in program and meeting planning.
   10.   Self-motivated.
   11.   Advanced knowledge of contract negotiations.
   12.   Ability to manage travel across the United States/Canada.
   13.   Perform such other tasks (which may require knowledge of other job descriptions) as may seem
         appropriate to the Executive Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

    1. Works closely with the Executive Director, AASPA’s Professional Development Committee, and
       AASPA Staff to facilitate association’s professional development events.
    2. Directs planning and implementation of all professional development activities, including the
       planning and implementation of the annual conference, summits and regional meetings, and
       AASPA Webinars.
    3. Assists in finding and finalizing presenters for professional development events, with the approval
       of the Executive Director.
    4. Responsible for keeping meetings within designated budget and reports on actual costs and
       revenue of each event.
    5. Works with AASPA Assistant to Executive Director to create promotions for AASPA events for
       print and electronic media.
    6. Works with AASPA Webmaster to manage event information on AASPA’s Web site, ensuring up-
       to-date and accurate information.
    7. Serves as hotel contact both at AASPA headquarters and on-location during events.
    8. Serves as staff contact for industry trends affecting professional development, including contract
       negotiations and hotel selection.
    9. Completes tasks beyond the above requirements, as the Executive Director may deem appropriate
       and acceptable.
Secondary Functions:
    1. Assists with office management functions as needed.


CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED: None


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Physical requirements may include:
        a. Low degree of physical stamina and a light degree of physical strength.
        b. Ability to use computer, telephone, and other office equipment for extended periods of time.
        c. Ability to travel to locations across the United States/Canada approximately 6 times per year.


WORK ENVIRONMENT: The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job.


TERMS OF EMPLOYMENT: Days and hours to be arranged, with salary according to recommendation
of Executive Director and approval of Executive Board.


EVALUATION: Performance of this job will be evaluated on a yearly basis.


I have read and understand the responsibilities and qualifications of this job description.


 _____________________________________________________________________________________
signature                                                         date


________________________________________________
printed name
                                                                      September 2005 / Revised June 2008
3.40 - EMPLOYEE TRAVEL

Travel by AASPA employees on behalf of the association, other than one-day travel not involving public
conveyance, must be pre-approved by the President. When the Executive Director requests pre-approval
the following information shall also be provided to the President:


                   The destination
                   The purpose or benefit to AASPA of the travel
                   The anticipated cost(s)
                   The expenditures/encumbrances year-to-date and the balance remaining in the
                    appropriate budget account for employee travel.


                                                                                Adopted October 1, 2001

3.41 - AASPA MEMBERSHIP DIRECTORY

The Membership Directory is available through the AASPA website and shall be updated weekly to include
all new members, changes of name/address of members, etc. Weekly updates will not be required any
week during which a conference, academy or symposium is held.


                                                                                Adopted October 1, 2001
                                                                                Revised January 21, 2005
3.42 - AASPA NEWSLETTER PUBLICATION

At the October meeting of the Executive Board, the Executive Director must submit for the Board's review
and approval an annual plan for the publication of association newsletter(s). The plan shall include the
following:
                   The number of newsletters
                   The dates by which the newsletters shall be sent electronically to all members.
                   The topic(s) that will be featured in each newsletter.
                   A list of authorities both from within the Association and outside of it, who have
                    been/will be invited to contribute articles addressing a featured topic. The Executive
                    Director may add or revise this list of potential contributing authors of articles
                    through out the year.
                   A list of strategies for locating authorities to contribute to the coverage of the
                    topic(s) featured in each newsletter.


                                                                                Adopted October 1, 2001
3.50 - AASPA RECORDS RETENTION POLICY

It is the policy of AASPA to retain records as required by law and to destroy them when appropriate.
When destroyed, they will be entered into AASPA’s Destroyed Records Log. The formal records retention
policy of AASPA is as follows:


                Permanently:
                Audit reports
                Chart of Accounts
                Correspondence for legal and important matters
                Deeds, mortgages and bills of sales
                Depreciation schedules
                General ledgers/year end trial balance
                In effect contracts, mortgages, notes and leases
                Insurance records (policies, claims, etc.)
                Journals
                Minutes of executive board meetings
                Minutes of annual business meetings
                Property records (incl. depreciation schedules)
                Retirement and pension records
                Tax returns and worksheets, examination reports and other documents relating to
                    determination of income tax liability
                Trademark registrations and copyrights
                Year-end financial statements


                7 Years:
                Accident reports/claims (settled cases)
                Accounts payable ledgers and schedules
                Accounts receivable ledgers and schedules
                Cancelled checks
                Expense analyses/expense distribution schedule
                Expired contracts, mortgages, notes and leases
                Garnishments
                Inventories of products, materials and supplies
                Invoices (to customers, from vendors)
                Notes receivable ledgers and schedules
                Payroll records and summaries
                Personnel records (terminated)
Sales records
Time sheets/cards
Withholding tax statements


3 Years:
Bank reconciliation’s
Budget information
Bank statements
Duplicate deposit slips
Employment applications
Insurance policies (expired)
Internal audit reports    (3 Years +)
Internal reports
Membership applications
Petty cash vouchers
Physical inventory tags


2 Years:
General correspondence
Routine correspondence with customers and/or vendors


1 Year:
Receiving sheets
Requisitions


Optional:
Other Financial Statements


                                                       Adopted July 16, 2004
3.60 - AASPA INVESTMENT POLICY STATEMENT

INTRODUCTION

This statement of investment policy has been adopted by the Executive Board of the American
Association of School Personnel Administrators (―AASPA‖) to provide guidelines for the investment of
funds held by the association.

PHILOSOPHY

The investments are a financial resource, intended to achieve the purposes as determined by AASPA’s
Board of Directors. Specifically, AASPA’s investments are intended to (1) act as a critical needs reserve –
ensuring AASPA’s future financial well-being, and (2) to contribute to such long term projects and new
initiatives as approved by the board.

DELEGATION OF AUTHORITY

         The delegation of authority with the operating funds and investment funds is as follows:

        1. The Executive Director has the authority to move money in and out of the investment funds.
        2. A financial specialist may be sought for advice when determining appropriate investments to
           be made.
        3. The Executive Board will be responsible for approving any action regarding when any
           investments will be cashed in.

INVESTMENT OBJECTIVES

The investment objectives are:

        1. Safety - Safety of principal is the foremost objective of the investment program. Investments
           shall be undertaken in a manner that seeks to insure the preservation of capital in the overall
           portfolio.

        2. Liquidity - The investment portfolio shall remain sufficiently liquid to meet all operating
           requirements that may be reasonably anticipated.

        3. Return on the investment - The investment portfolio shall be designed with the objective of
           obtaining a positive rate of return throughout the budgetary and economic cycles, taking into
           account the investment risk, constraints and the cash flow characteristics of the portfolio.

Allowable Investments

The Executive Director shall be authorized to invest funds as follows:

        1. Federally-insured Certificates of Deposit not to exceed the FDIC limit per institution
           including interest at commercial banks or savings and loans institutions;

        2. Money market funds that invest in government-backed securities;

        3. Interest bearing checking accounts in federally insured banks and savings and loans not to
           exceed federally insured amounts;

Communication from Executive Director

The Executive Director will provide the Finance Committee a quarterly statement of current investments.
The Executive Director will keep the Finance Committee informed of the need to cash in any investments
for the purpose of operating funds.

The Executive Director will receive action approval at the Board Meetings or by electronic communication
for any change in investment funds that need to be cashed in for the purpose of operating expenses.

Maturity

The maturities on investments shall be limited to 24 months or less. The Executive Director will be
responsible for scheduling appropriate maturities.


Adopted July 2, 2009



3.70 - PROCEDURES FOR HANDLING CASH AT NATIONAL CONFERENCE


REGISTRATION TRANSACTIONS
At Registration, all cash, check, and credit card transactions are handled by an AASPA staff member. The
on-site volunteers are verbally instructed to send any on-site registrants or unpaid registrants to the
AASPA staff member at the Registration desk to handle any transactions. This includes registration
payments, ticket sales, and any other necessary charges in the form of cash, check, or charge. Written
receipts are created for all transactions.

AASPA BOOTH
Prior to the conference, $300 cash is withdrawn to use for change at the AASPA Booth.

At the AASPA Booth, most transactions are handled by an AASPA staff member present at the booth.
However, in the absence of an AASPA staff member, AASPA Executive Board Members are permitted to
handle transactions to keep the booth running. The Executive Board Members are instructed upon the
beginning of their shift as to the procedures for handling cash, check, and charge transactions, as well as
keeping track of inventory. Written receipts are created for all transactions.

Upon return to the home office, the $300 used for booth change is removed from the cash left and
deposited back into the AASPA account from which it was taken.

Also upon return, an AASPA staff member compares the beginning inventory of items for the booth to the
remaining inventory and cash receipts for reconciliation.

CASH BOX HANDLING
Prior to the start of the conference, an AASPA staff member secures a deposit box in the hotel safe at the
front desk. There is usually no charge for this service.

The AASPA cash box is under the supervision of an AASPA staff member at all times. At the close of
registration each day, an AASPA staff member takes the cash box to the front desk and empties it of all
cash, checks, and credit card receipts, and places it into the safe box for keeping overnight. In the
morning, the AASPA staff member takes the empty cash box back to the front desk to take out a small
amount of cash to be used as change for cash transactions. At the end of the conference, the AASPA
staff member goes to the front desk and removes all cash, checks, and charge receipts from the safe and
carries it home in a carry-on item.


                                                                               Adopted February 17, 2006
3.80 - ANTIFRAUD AND WHISTLEBLOWER POLICY


INTRODUCTION

This fraud policy is established to facilitate the development of controls that will aid in the detection and
prevention of fraud against the American Association of School Personnel Administrators (AASPA). It is
the intent of AASPA to promote consistent organizational behavior by providing guidelines and assigning
responsibility for the development of controls and the conducting of investigations.

AASPA and its Executive Board, management, and employees are committed to maintaining an honest,
open, and well-intentioned atmosphere. It is, also, committed to the elimination of any fraud and to the
rigorous investigation of such cases.


ANTIFRAUD DEFINITIONS (as defined by the Audit Commission)

       Fraud – i.e. ―the intentional distortion of financial statements or other records by persons
        internal or external to the authority which is carried out to conceal the misappropriation of assets
        or otherwise for gain.‖

       Corruption – i.e. ―the offering, giving, soliciting or acceptance of an inducement or reward
        which may influence the action of any person.‖

The policy, also, covers

       Misappropriation or petty theft without the distortion of financial records or statements.

       Intentional distortion of financial statements or records to mislead or represent.


IMPLEMENTING INSTRUCTIONS

       AASPA expects anyone having reasonable suspicions of fraud to report them. It recognizes that
        while cases of theft are usually obvious, there may only be a suspicion of fraud and thus staff
        must report any concerns to management (or to the finance committee if management is
        involved) who can then ensure that AASPA’s procedures are followed.

       Management must establish an anti-fraud culture within their team and ensure that information
        on procedures is available to staff.
       Audits must be conducted at least annually with the results being communicated to the Board
        and other authorized parties.


INVESTIGATION RESPONSIBILITIES

The Executive Board has the primary responsibility for the investigation of all suspected fraudulent acts
as defined in the policy. If the investigation substantiates that fraudulent activities have occurred, the
Board will issue reports to appropriate designated personnel. Decisions to prosecute or refer the
examination results to the appropriate law enforcements and/or regulatory agencies for independent
investigation will be made in conjunction with legal counsel and the Executive Board and/or Director as
will final decisions on the disposition of the case which could include suspension and dismissal.



WHISTLEBLOWER POLICY

AASPA’s Whistleblower Policy provides a secure and confidential framework in accordance with the Public
Interest Disclosure Act 1998, within which members and employees are encouraged to raise concerns if
they believe any irregularities have occurred, are in the process of occurring, or are likely to occur.

AASPA will ensure that any allegations received will be taken seriously and investigated within thirty (30)
days of receiving a written notice after the occurrence of the alleged retaliatory action, subject to the
requirements of the Human Rights Act of 1998. It is prohibited for any employee to take retaliatory
action against another employee because of the employee’s information given in good faith, in
accordance with the procedures, that an improper action occurred. The Executive Board will deal firmly
with those who act dishonestly by instigating appropriate disciplinary action and/or criminal proceedings
including suspension and dismissal. No employee or Board member will retaliate against an employee
protected by this policy.

A summary of this policy and its implementing procedure shall be permanently posted where all
employees will have reasonable access to it. It shall, also, be made available to any employee or
member upon request.


SUMMARY

The Executive Director and Board are responsible for detecting and preventing fraud and abuse in the
organization.   The finance committee and Executive Director are charged with establishing,
implementing, and monitoring the policies and procedures herein and those contained in other relevant
operating manuals of the organization.

                                                                               Adopted February 17, 2006
             SECTION 4.0 – COMMITTEES
4.10 - GENERAL COMMITTEE PROCEDURES


AUTHORITY FOR APPOINTING COMMITTEES

The authority for naming committees of the Association is found in the Constitution and Bylaws under
Article X - Committees:

       Section 1.      The President shall appoint the members of the following operational
                       committees:
                         a.   Conference Time and Place
                         b.   Constitution and Bylaws
                         c.   Membership
                         d.   Nominating
                         e.   Recognition
                         f.   Professional Development
                         g.   Legislative
                         h.   Scholarship


       Section 2.      The President may appoint such special committees as are necessary in his/her
                       judgment, or as authorized by the annual conference.

       Section 3.      Committee members shall serve on no more than two committees during any
                       membership year, and committee chairpersons shall not be eligible to serve on a
                       second committee during the membership year, unless approved by the
                       Executive Board.

These committees shall serve for the year following the annual conference at which they have been
appointed or, if appointed during the year, until the conclusion of the subsequent annual conference.

                                                                               Revised October 7, 2005
4.10.11 - Liaison with the Executive Board

The President shall name members of the Executive Board as liaison persons with the individual
committees. Persons so named will serve in an advisory capacity to the committee and will be the
channel through which the committee reports to the President and Executive Board.

Although the Constitution and Bylaws provide that the President shall appoint all committees, committee
chairpersons may be called upon to assist in the selection of the individuals to serve on these
committees.
The number of individuals to be appointed to a committee will differ among committees. The number will
be governed largely by the breadth of the task to be accomplished, and generally will be determined by
the President in consultation with the chairperson for each committee. The minimum number of
committee members, on ad hoc committees, has been established as nine (9).

Members selected for committee appointments shall be paid members for the year of appointment. Those
selected should have demonstrated an interest in AASPA activities and possess competencies and
attitudes that will provide for effective participation in the activity or activities of the committee. Make-up
of the committee should be such that there will be sufficient carry-over from the previous year’s
committee membership to ensure continuity in all committees.

Committee make-up should provide for balanced geographical representation. A reasonable balance
would be provided by representation from each of the six geographical regions into which the states of
the United States of America and the provinces of Canada have been grouped. Further, committee
appointments should be made so as to assure gender and ethnic representation.



4.10.12 – Financial Support for Committee Activities

A minimum budget for each committee will be established within the Association budget each year. The
various committees may, however, request funds beyond those budgeted, provided written requests are
made to the Executive Board justifying the need for additional funds, and outlining the activities
contemplated by the committee. Such supplemental funds could be made available from funds provided
in the budget.

Committees will be expected to operate within the final approved budget amount and provide proper
accounting for funds expended. Requests for advance of funds approved or for reimbursement for money
expended should be directed to the Executive Director.

Although AASPA committees are given wide latitude in the activities in which they engage, they are
expected to stay within the parameters as outlined in the following pages and their charge from the
President. Guidance and direction should be secured from the President, the Executive Director, or the
Board Liaison.



4.10.13 – Committee Reports

Except where noted in the operational procedures for certain committees, the committee chairperson will
be expected to provide the Executive Board with an interim report of activities of the committee at its
spring meeting and a tentative final report at its summer meeting. Such reports are to be provided
through the Liaison named by the President. The final report of the committee will be submitted to the
Executive Director for publication in the annual conference business meeting report booklet, in the format
prescribed on the following page of this booklet, at a date designated by the Executive Director. The
report will also be delivered to the membership by the chairperson or his/her designee at the annual
conference business meeting.
The Executive Board Liaison will inform the committee chairperson of dates for submission of reports,
and will serve as the channel of communication between the chairperson and the Executive Board in
providing input into the work of the committee and Executive Board reaction to committee
recommendations and proposals.                                                  Revised October 1, 2001
4.11 - COMMITTEE REPORT FORMAT


                                            (Heading)


        AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMIMISTRATORS

              (Year)           (Name of Committee)              (Committee Report)



    Statement of Purpose(s)

    (Restate purposes as found in the committee guidelines or constitution.)




    Activities and Accomplishments

    (A statement of the activities of the committee and what the committee accomplished during the
    year.)




    Comments and Recommendations

    (Recommendations to the membership for action at the annual conference business meeting. In
    the case of the Constitution and Bylaws Committee and the Resolutions Committee,
    recommended changes should follow as a complete and separate document.)




    Committee Members

    (List the name of the chairperson first, followed by members of the committee in alphabetical
    order and the name of the Executive Board Liaison. In a column to the right of this listing,
    indicate the location [city/state/province] of each committee member.)
4.12 - CONFERENCE REPORTS: DISTRIBUTION AND ACTION


The following reports are presented by the committee chairperson or his/her designee at the annual
conference business meeting. The chart indicates the manner in which the reports are distributed to the
members and the action to be taken on the report.


                                          Distribution        Action at Business Meeting

                                        In Registration     Acknowledge          Approval
                                            Packet
         Executive Director                    x                   x
         Executive Board                       x                   x
         Conference Time & Place               x                                     x
         Constitution & Bylaws                 x*                                    x
         Legislative                           x                   x
         Membership                            x                   x
         Nominating                            x**                 x
         Recognition                           x                                Exec. Board
         Professional Development              x                   x


                 * Amendments recommended by the committee are sent to members
                        prior to October 1 through the Executive Director.


               ** Nominations are published in the AASPA Perspective in September.


                                                                              Revised October 1, 2001

4.20 - CONFERENCE TIME AND PLACE COMMITTEE


STATEMENT OF PURPOSES
The major purposes of the Conference Time and Place Committee are to:

       1)      Solicit and screen invitations extended to AASPA from states/provinces for hosting the
               Annual Conference,

       2)      Recommend to the Executive Board and the AASPA membership a site and time for the
               annual conference in accordance with the Constitution and Bylaws and AASPA Guidelines
               for Conference Site Selection.

OPERATIONAL PROCEDURES
The Conference Time and Place Committee ordinarily will be charged with the responsibility for
recommending the site for the annual conference at the Summer Board Meeting five years hence. In the
event, however, that a site already selected for an earlier year withdraws, or if for any other reason
another site needs to be selected, the Conference Time and Place Committee will be asked for a
recommendation on an alternate site.

Based on the identified geographical area for the conference site for the year under consideration, the
committee will establish methods for securing input from the membership, for receiving bids, and for
investigating the adequacy of personnel and facilities in the sites considered. It is recommended that the
President-Elect appoint to the Conference Time and Place committee members from the region which will
host the conference five years hence.

The committee must actively seek out groups interested in conducting the annual conference. Sources of
information on possible bidders include, but are not limited to, Executive Board members, notices in the
AASPA newsletters, notices on the organization’s Web site, prior bids submitted to earlier committees,
state/province and area affiliated association leaders, and AASPA general membership.

The committee will establish a deadline date for receiving written bids. Following that time, the
chairperson will review all invitations received and, in consultation with committee members and the
Board Liaison, select appropriate sites to be considered. The committee chairperson will request
supportive data from each of the sites identified. The committee chairperson will summarize the data
received and forward the summary to members of the committee for consideration. Members should be
requested to rank the proposed cities in the Guidelines for Conference Site Selection included in this
Operational Handbook and return the data to the chairperson. Any member of the Time and Place
Committee professionally connected with the site(s) being considered should abstain from voting for the
final choice.

The person(s) representing the sites ranking highest should then be contacted by the chairperson for
additional data if needed, or for a firm commitment from bidders that they would assume the
responsibility for planning the conference if their site were selected. Only those bidders meeting the
basic qualifications and who have evidenced a strong interest and capability for planning and conducting
the annual conference should be considered.
The chairperson will formulate the committee’s recommendation submit the committee’s recommendation
report to the Executive Director. The Conference Time and Place Committee chairperson will be expected
to work closely with the Executive Director and the Board Liaison and report progress that has been
made with the committee. The first report is due prior to the winter meeting of the AASPA Executive
Board, and the second report ranking the top one or two cities with recommended hotels is due to the
Executive Director and Board Liaison by February 15.

The Executive Director will forward the names of the top sites to the professional conference planning
group so that hotel availability and costs can be researched. The Executive Director will share the report
with the committee chair and Board Liaison by June 1.

Tentative contracts will be negotiated with the recommended hotel(s) so that this information can be
presented to the Board at the summer Board meeting. The Board will review the Conference Time and
Place Committee report and the professional conference planning group’s report at the summer Board
meeting and will approve the committee site recommendation and approve executing a contract with the
selected hotel.

Following concurrence by the Executive Board, the Board Liaison will notify the chairperson so that a
formal written report will be delivered by the chairperson to the membership at the business meeting of
the conference in October.

The written report of the committee should be clear as to the dates of the annual conference, and the
name, position and address of the person who will serve as conference chairperson. The written report
will follow the format prescribed for committee reports in this Operational Handbook.

Following acceptance of the committee recommendation by the membership, the Executive Director, shall
execute the necessary contracts with the hotel. In the event that a contract with the selected hotel must
be executed prior to the October Business meeting, the Executive Director may execute the contract with
the approval of the Board.

The Conference Time and Place Committee chairperson should be available at the annual conference to
meet with the newly appointed chairperson and provide appropriate guidance and materials for the
following year.
                                                                              Revised February 17, 2006


4.21 - GUIDELINES FOR CONFERENCE SITE SELECTION


        4.21.10 – Basic Time and Site Considerations

        1)      Only those areas that meet the site rotation schedule should be considered. The rotation
                schedule calls for the conference to be rotated among sites in the east (regions III and
                VI), mid-west (regions II and V), and west (regions I and IV).

                Suggested committee timeline and activities:

                October -- Committee meets during National Conference to brainstorm potential sites.
                Once the brainstorming process has been completed, the committee members will
                narrow the list of selected cities and assign a committee member to research each of the
                possibilities.

                October through January -- Representatives from the committee make their contacts to
                determine the merits of the proposed site. This contact shall include the state/province
                or regional affiliate closest to the proposed site in order to determine whether or not
                there is support for hosting a conference.

                January 1 --    Information is returned to committee chair.

                January 15 --   Information with rating sheet mailed to committee members.

                February 1 --   Rating sheets returned to committee chair.

                February 15 -- Committee chair presents report ranking the top site(s) and hotels to the
                             Executive Director. The Executive Director contacts the professional
                             conference planning group to research the selected sites for hotel
                             availability and costs.

            February 15 --- June 1 -- Hotel availability in the top site(s) is investigated.

            June 1 --        The hotel report is given to the Executive Director. The Executive
                             Director shares the report with the committee chair and the Board
                             Liaison.

            June 15 --       Committee chair forwards report to Board Liaison for presentation to
                             AASPA Board at the summer Board meeting.

            July --          Board approves site and hotel after reviewing committee
                             recommendations and tentative hotel contracts. Board Liaison contacts
                             committee chair with information for the final report to be presented at
                             the October Business meeting.
            October --       The committee chair presents the final report at the October Business
                             meeting.

                             The Conference Committee chair from the selected state/province is
                             invited to meet with the Executive Board at the annual conference.

               CONFERENCE SITES AND PROPOSED ROTATION SCHEDULE

1976   -   Washington DC - Region 6                             1994   -   Washington DC - Region 6
1977   -   Milwaukee - Region 2                                 1995   -   New Orleans - Region 5
1978   -   Phoenix - Region 4                                   1996   -   Portland - Region 1
1979   -   Orlando - Region 6                                   1997   -   Boston - Region 3
1980   -   Detroit - Region 2                                   1998   -   Orlando - Region 6
1981   -   Salt Lake City - Region 4                            1999   -   Phoenix - Region 4
1982   -   Hartford - Region 3                                  2000   -   Minneapolis - Region 2
1983   -   Columbus - Region 2                                  2001   -   Dallas - Region 5
1984   -   Seattle - Region 1                                   2002   -   Vancouver - Region 1
1985   -   Nashville - Region 6                                 2003   -   Baltimore - Region 3
1986   -   Houston - Region 5                                   2004   -   Atlanta - Region 6
1987   -   San Diego - Region 4                                 2005   -   San Diego - Region 4
1988   -   Valley Forge - Region 3                              2006   -   Detroit - Region 2
1989   -   Cleveland - Region 2                                 2007   -   Kansas City - Region 5
1990   -   Denver - Region 4                                    2008   -   Seattle - Region 1
1991   -   Atlanta - Region 6                                   2009   -   Hartford - Region 3
1992   -   San Antonio - Region 5                               2010   -   Myrtle Beach - Region 6
1993   -   Albuquerque - Region 4                               2011   -   Reno - Region 4

2)          Planning and conducting the AASPA annual conference is a task of considerable
            proportions. The selection of the conference site must depend in great measure on the
            ability of the bidding group to establish a conference committee large enough to handle
            all of the details of such a conference: program, finances, publicity, registration, exhibits,
            tours, entertainment, spouse programs, banquet, etc.
        3)      Not only should the planning committee be large enough to satisfy the need for many
                hands, but also should have the necessary skills and experience to conduct a successful
                conference.

        4)      A site’s attractions and amenities as well as the organization of the conference affect
                conference attendance. The planning committee process, therefore, should include
                consideration of the following criteria when selecting a particular site (city) for the annual
                conference:

                a.   Sufficient hotel options and capacity
                b.   Convenient and economical access using air transportation throughout North America
                c.   Attractions/activities in the vicinity for spouses/guests or for extended visitation
                d.   Pedestrian safety within the site for shopping, meals, etc.
                e.   Weather or other factors that may affect travel and comfort during the conference.

A site evaluation form in 4.23 provides assistance in comparing multiple site options.   Revised February 17, 2006




4.21.30 - Facility Considerations

        1)      Of major consideration in the selection of the conference site is the availability of a
                suitable hotel in which to hold the meeting. In screening bids, the Conference Time and
                Place Committee should be assured that a hotel with sufficient sleeping rooms (about
                400-500 generally) can be reserved for the conference during the preferred week in
                October.

        2)      Using the Hotel Information Evaluation Form as a guide, the Conference Time and Place
                Committee can evaluate available hotels in other critical needs areas: sufficiency of
                exhibit space, number of meeting rooms, size of meeting rooms, policy on complimentary
                rooms, probable room rates, etc.



4.21.40 - Other Considerations

        1)      The bidding group should be able to satisfy the Conference Time and Place Committee
                that convenient transportation is available to the site, that there are sufficient attractions
                to make the site inviting to conferees and spouses, and that both program and
                recreational resources are adequate.

        2)      The bid submitted should include assurance from superintendents of the districts from
                which planning and operational personnel will be drawn of their full support for the
                conference.
4.22 - HOTEL INFORMATION FORM

The site bidder shall recommend to the Conference Time and Place Committee names of hotels to be
investigated. It will be the responsibility of the professional conference planning group and the Executive
Director to work with the hotel to determine the following:

        1)      A statement assuring availability of an appropriate number of rooms for the selected
                week in October.

        2)      The total number of rooms the hotel will hold in reserve for each night of the conference.

        3)      The cut-off date beyond which the hotel will no longer continue to guarantee rooms for
                the conference (usually 21 days prior to the meeting).

        4)      Anticipated costs of rooms, quoting current and/or projected rates for singles, doubles
                and twins, including taxes.

        5)      A statement as to the date when guaranteed rates will be established by the hotel.

        6)      A commitment to make available a complimentary suite (two-bedroom and parlor) for the
                President and Executive Director.

        7)      A statement regarding availability of exhibit space and the cost per exhibit.

        8)      Availability of parking facilities and costs.

A.   A commitment to reserve the required number of meeting rooms, including an assembly room for
     general sessions, ―adequate clinic session spaces,‖ the business session and the banquet. This
     statement should also spell out charges (if any) for use of such rooms.

B.   A commitment to provide at a reasonable rate 10-12 rooms for the Executive Board site inspection
     meeting (three nights) in January prior to the conference.

C.   A statement describing room reservations procedures.

D. The hotel’s cancellation policy, should it be necessary to cancel arrangements for the conference.

                                                                                Revised February 17, 2006
4.23 - CONFERENCE SITE EVALUATION FORM


MAX.
PTS.                       FACTORS                       PTS.          COMMENTS
 5     A. Staff available to handle conference

  5    B. Program ideas & available program
          resources
  20   C. Location of city and nature of weather

  30   D. Hotel accommodations
          1. Appearance and modernity
              (general and rooms)
          2. Room rates
          3. Location in city
          4. Sufficiency of small and large meeting
              rooms
          5. Adequacy of banquet facilities
          6. Adequacy of exhibit space
          7. Time and cost of travel from airport to
              hotel
          8. Availability and cost of parking
          9. Cost of meals
  10   E. Tours and entertainment
          1. For general membership
          2. For spouses
  5    F. Shopping Areas
          1. Nature
          2. Proximity to hotel
  5    G. Restaurant facilities outside hotel

  5    H. Local transportation

  10   I. Travel arrangements

  5    J. Other innovative or interesting additions to
       conference (Judged on creativity, this is a
       discretionary value placed on additional
       information and ideas developed by host
       committee to make the conference distinctive.
       Additional points can be given.)

TOTAL POINTS AVAILABLE = 100                             TOTAL POINTS EARNED ________

NAME OF EVALUATOR _______________________________________________________

                                                                  Revised February 17, 2006
4.30 - CONSTITUTION AND BYLAWS COMMITTEE


STATEMENT OF PURPOSES
The major purposes of the Constitution and Bylaws Committee are to (1) review annually the
Association’s Constitution and Bylaws to determine whether the purposes and the governance of the
Association are adequately reflected in the document, and (2) prepare amendments to better serve the
organization’s needs.

OPERATIONAL PROCEDURES
The Constitution and Bylaws Committee will:
       1)       Review the recommendations of other AASPA committees presented to the membership
                at the business meeting of the annual conference that might require changes in the
                Constitution and Bylaws,
       2)       Action taken by the membership on these recommendations,
       3)       Any recommendations of the previous year’s Constitution and Bylaws Committee in
                determining a course of action for the ensuing year.

The Committee will solicit recommendations for amendments to the Constitution and Bylaws by way of
written requests to the Executive Board, from members through the AASPA Perspective, and from other
AASPA committee chairpersons and AASPA affiliates.

The Constitution and Bylaws Committee will review the suggestions received through the above channels
and will compile a written summary, which will include all proposals received by the committee and its
recommendations for or against the proposals. This document will be forwarded to the Executive Board
through the Board Liaison for review prior to the winter meeting of the Board.

Following review by the Board, the Liaison will report back to the committee chairperson actions taken by
the Board relative to the committee report.

The Constitution and Bylaws Committee will review these actions and any further recommendations from
other components of the Association, and will prepare a tentative final report for submission to the
Executive Board through the Liaison for consideration at the Board’s summer meeting.
Recommendations will be forwarded no later than September 1 to the Liaison and to the Executive
Director for publication and distribution to the membership by October 1.

The committee chairperson will present the report of the Constitution and Bylaws Committee at the
business meeting of the annual conference for vote of the membership.

 Amendments adopted at the annual conference will be confirmed by the Chairperson and Recording
Secretary and passed on to the Executive Director for incorporation in the Constitution and Bylaws and
printed and distributed to all members.
The Constitution and Bylaws Committee chairperson should be available at the annual conference to
meet with the newly appointed chairperson and provide appropriate guidance and materials for the
following year.
                                                                                Revised October 1, 2001
CONSTITUTION AND BYLAWS COMMITTEE FORM FOR PROPOSED CHANGES


Topic:
Refers to Article __________
What is the issue?

This is what we have so far:                   This is my reaction:
PROPOSAL:                                      MODIFIED OR ALTERNATIVE
                                               PROPOSAL:




ARGUMENTS FOR:




ARGUMENTS AGAINST:




Return to Committee Chair, c/o ______________________________________________ Public Schools

Phone: (     ) _______________ Fax: (   ) _______________ By: __________________________

_______________________________________________   ___________________________________
name                                              phone
_____________________________________________________________________________________
address
4.40 - MEMBERSHIP COMMITTEE

STATEMENT OF PURPOSE
The Membership Committee is vital to AASPA's continued growth and ability to provide service to its
members. The Membership Committee shall develop both long-term and short-term goals that will
continuously support efforts to promote AASPA membership. AASPA membership shall be promoted for
individuals as well as affiliate organizations. AASPA membership campaigns shall focus on a steady and
consistent increase in membership numbers, as well as steady and consistent increase in member
involvement in the organization.

OPERATIONAL PROCEDURES
The Membership Committee shall communicate with the AASPA board and the AASPA membership on a
regular basis. The Membership Committee, in order to function in the most effective manner, must have
strong representation in all state and province committees.

The committee's structure and operations are as follows:

The Membership Committee is appointed for two years. It is recommended that the committee's chair
and assistant chairpersons shall serve in their respective positions for two years with the assistant chair
assuming the chairperson's position. The longer involvement on this committee is due to the fact that
there are major phases in a membership campaign, which take considerable time to develop and
maintain.


 PHASE I       ROLE OF AASPA HEADQUARTERS                       ROLE OF MEMBERSHIP COMMITTEE
 October       At the beginning of the Annual Conference        The committee chair provides to the
               the Association staff shall provide to the       committee members the list of names of
               committee chair a list of persons who have       persons in their region who have not
               not renewed their memberships. State             renewed their memberships.        The
               and Province chairs are provided with            committee shall begin development and
               names, email addresses and phone                 replacing vacancies on the Membership
               numbers of AASPA members who have not            Communication Pyramid.
               renewed.
 PHASE II
 Nov-Dec       AASPA Headquarters in early November             By November 15th, regional chairs check
               sends out a fourth invoice to any members        with state/province chairs to make certain
               who have not renewed by this date. The           that a "Telephone tree" has been set up in
               invoice states that all services will cease by   each state and province (see attached
               October 30th, if a renewal has not been          Renewing Membership Communication
               received by AASPA Headquarters.                  Pyramid). Individual follow-up is required
                                                                in November and December to talk to the
                                                                non-renewed members regarding renewals
                                                                or invite new (Replacement) staff to join
                                                                AASPA. Each state and province chair is
                                                                asked to return a form (copy to regional
                                                                chairs) indicating the responses from the
                                                              call (exit interview form).          This
                                                              informational memo is to be in the hands
                                                              of regional chairs and AASPA Headquarters
                                                              by December 1st.
 PHASE III
 January       AASPA Headquarters sends membership            Membership committee members and all
 and           card and membership nomination forms to        members are urged to send in nominees
 anytime of    all members in early January.                  for membership in AASPA at any time -
 the year                                                     Best sources are: non members, also staff
               The Association shall send to the chair        in offices with more than one key
               each month a list of persons who have          Personnel/Human Resources staff member,
               renewed since the annual conference.           School district attorneys, negotiators,
                                                              faculty teaching personnel courses at
                                                              universities and schools of education,
                                                              librarians, college/university placement
                                                              staff.
 PHASE IV
 March-May     AASPA Headquarters staff sends mailers to      State and province committees compile
               nonmembers indicating that if they join at     names of state affiliate members who are
               this time they will become members for         not members of AASPA and send names to
               the current year for the identified prorated   AASPA Headquarters by February 15th.
               membership cost for members joining from       Obtain state and province directory for
               March to June of the following year.           each and forward to the AASPA.
 PHASE V
 June-Sept                                                    Identify any Personnel/Human Resources
                                                              Administrator in a state or province who is
                                                              leaving their position – identify where
                                                              possible    the   new     Personnel/Human
                                                              Resources staff member’s name. Send the
                                                              name and address to AASPA Headquarters
                                                              for follow-up contact.

                                                              Membership committee members, where
                                                              possible, could send a memo to their state
                                                              and province members in early September
                                                              urging non AASPA members to be on the
                                                              ―look out‖ for this mailer, the memo could
                                                              ―urge‖ nonmembers to join AASPA.
                                                              (AASPA     shall    reimburse    committee
                                                              members for postage.)

SUMMARY
Membership campaign responsibilities are year-round.

The Membership Committee is vital for the continued organizational health of AASPA.
Committee members are requested to fill out the attached form as to whether one is able to continue to
serve until the next Annual Conference. If you cannot continue serving, please suggest a person who
might be able to fill your position.
Regional membership chairs and Regional Representatives of the Executive Board work together to fill
the membership communications pyramid by November 1st. In order to make certain that we can carry
out Phases II & III with the least amount of pressure on the Membership Committee, our goal is that no
member of the committee should have to call more than 6 persons - this requires a committee in all
states and provinces.

National chair and assistant chair and state/province chairs and other members of the committee are
invited to attend the membership committee meeting at the annual conference.

                                                                             Revised October 16, 2007
4.41.10 - Membership Committee Involvement Form



Please return in the enclosed envelope today.

YOUR NAME __________________________________________________________________________

TITLE _______________________________________________________________________________

DISTRICT ____________________________________________________________________________

ADDRESS ____________________________________________________________________________

PHONE ___________________________________              FAX ___________________________________



        _____ Yes, I am willing to serve on the Membership Committee

        _____ If yes, I would be willing to serve as a state/province chair or a regional chair if
              requested.

        _____ Sorry, I will not be able to serve on the Membership Committee.

        I have contacted the following AASPA members who have indicated they are willing to serve.

        _____ I will be attending the Membership Committee meeting at the Annual Conference from
              (Indicate the time and date of the committee's meeting)

        _______________________________________________________________________________

RETURN TO:
               (NAME AND ADDRESS OF THE MEMBERSHIP COMMITTEE CHAIRPERSON)

                                                                             Revised October 16, 2007
4.41.11 - Membership Committee Communication Pyramid


                                      Dues-paying AASPA members
                                                  AASPA
                                               Headquarters
                                                 Database
                                       Named by AASPA President
                                                  AASPA
                                              Membership
                                            Chair/Assist. Chair
                                      Elected by AASPA membership


   Region 1          Region 2           Region 3          Region 4           Region 5           Region 6
     Rep.              Rep.               Rep.            Director           Director           Director

                                    Named by Region Representatives

  Region 1          Region 2           Region 3           Region 4          Region 5           Region 6
  M.C. Chair        M.C. Chair         M.C. Chair         M.C. Chair        M.C. Chair         M.C. Chair


       State/Province Membership Committee Chairs Appointed by State and Province Contacts.



                                   State/Province Committee members
       (volunteers or solicited, the number will vary according to the size of the state/province).



                      AASPA members who have not renewed (number will vary).




This pyramid, in the future, would be selected and organized in the spring so that it would be ready to
function in the fall. AASPA Headquarters would send (Fax or mail) lists of non-renewed members to the
Region Membership Chairs in October and December. The Region Membership Chairs would then give the
names to the state/province committee chairs who would divide their lists amongst state/province
committee members, who would then contact by telephone ALL AASPA members who had not renewed.
They would find out if the person had moved, changed positions, or did not want to renew and why. They
would also find out the name of the replacement if appropriate and encourage the replacement to join
AASPA.


                                                                                   Revised October 16, 2007
4.50 - NOMINATING COMMITTEE


STATEMENT OF PURPOSE
The major purpose of the Nominating Committee is to prepare and present to the Executive Board and to
the membership recommendations for candidates for elected positions as Association officers and
Executive Board members.



OPERATIONAL PROCEDURES
The Nominating Committee chairperson should arrange to meet with his/her committee at the annual
conference to review procedures for the selection of nominees for office the following year. Time for
committee meetings is part of the conference schedule.

In order to develop a pool of possible candidates for office, each member of the Nominating Committee
should be invited to nominate one or more members for each vacancy to be filled, Association members
should be afforded an opportunity to suggest names, and members, themselves, might indicate their
interest in being nominated. A special announcement should be mailed to members with the AASPA
Perspective as soon after the annual conference as possible soliciting nominations and indicating the
positions to be filled in the subsequent election, the criteria for nominations, and the procedure for
submitting a nomination. A nominating form designed to show the nominee’s qualifications should
accompany the announcement. An early deadline should be established for receipt of nominating forms.

Following the established deadline for receiving nominating forms, the chairperson should screen those
recommended for office or seeking nomination on the following suggested criteria:

       A.      Active membership in AASPA for a minimum of three years, five years preferred.

       B.      Experience on the Executive Board or other major committees of the Association in the
               case of nominees for the position of president-elect.

       C.      Active membership in other organizations/associations (holding offices, chairing
               committees, etc.)

       D.      Successful experience as a school personnel administrator, a minimum of five years
               preferred.

       E.      Active participation and regular attendance at AASPA annual conferences.

       F.      Substantial knowledge of current public school personnel problems and trends.

       G.      Presentations, papers, publications, awards, and other contributions to the profession.
The Nominating Committee chairperson should then make personal contact with the finalists resulting
from the screening process to determine whether they will serve if nominated and elected to the position
for which they are being considered.

A list of such nominees, the positions for which they are being nominated, and a statement of each one’s
qualifications should be sent to members of the committee. They, in turn, should vote for or rank each
candidate according to their judgment as to the qualifications of the nominees. The two candidates with
the highest rankings for the offices to be filled should then be placed on a ballot.

A report of the slate selected by the committee for each vacancy to be filled should be sent to the
Executive Board Liaison for presentation to the Board at its spring meeting. The slate for office will not be
considered final until the Executive Board has acted to accept the report of the Nominating Committee.

The slate of candidates thus developed should be announced in the AASPA Perspective published prior to
the annual conference.

The Nominating Committee chairperson will make his/her report to the membership for consideration at
the business meeting of the annual conference. The chairperson should be prepared with printed ballots
(supplied by the Executive Director) for secret voting of the membership and should have tellers available
for counting the ballots in the event candidates are nominated from the floor at the business meeting.
Each candidate should provide an observer to monitor the conduction of the voting.

While there are no geographical limitations on the selection of nominees for president-elect or recording
secretary, the Constitution and Bylaws stipulate that candidates for regional representative must come
from within the region to be represented. Further, the Constitution and Bylaws require that a nomination
for regional representative may only be made by a member from within the region. The campaign speech
and voting will occur at the regional meeting.

In arriving at nominations for office, the Nominating Committee should consider ethnicity and gender
balance in their recommendations. The selection of candidates should assure that gender and ethnicity
are considered in the procedure. They should also try to assure that as wide a geographical
representation also be reflected on the Board.

The Nominating Committee chairperson should be available at the annual conference to meet with the
newly appointed chairperson and provide appropriate guidance and materials for the following year.
      4.51 - AASPA OFFICIAL NOMINATING FORM 200__- 200__



      DEADLINE: April 1, 200__


Name of Nominee:               Current Position/Title:                   School District:


Region:                        Street Address:                           City/State/Zip:


Phone #                        Nominated for:
(   )                                                    President Elect     Recording Secretary
                                                         Region ___ Representative

                             CANDIDATE INFORMATION (attach Resume if available)
                                Length of Active A.A.S.P.A. Membership _______ Years
    AASPA COMMITTEES                   AASPA OFFICES                               PRESENTATIONS




          AASPA Conference Attendance (Circle): 2007 2006 2005 2004 2003 2202 2001 2000 1999 1998 1997 1996
                 1995 1994 1993 1992 1991 1990 1989 1988 1987 1986 1985 1984 1983 1982 1981 1980
                    ACTIVE MEMBERSHIP IN OTHER STATE AND REGIONAL ORGANIZATIONS
                                    (May include organizations outside of personnel)
             ORGANIZATION                                 YEARS                              OFFICE(S)




                              OTHER PRESENTATIONS, PUBLICATIONS, OR AWARDS
         YOUR KNOWLEDGE AND IMPRESSION OF THE NOMINEE’S BREADTH AND DEPTH OF AWARENESS OF
                      PRESENT PUBLIC SCHOOL PERSONNEL PROBLEMS AND TRENDS




Nominated By:                          Signature:           Date:


Title:                                 School District:     Street Address:


City/State or Province/Zip:            Phone:               Region:

                                       Fax:

                                       E-Mail:

         RETURN WITH RESUME TO:

         (Chairman’s Name & Address)

         DEADLINE: April 1, 200 ___

                                                                     Revised October 1, 2001
                                                                    Revised January 20, 2005
4.52 - AASPA CAMPAIGN GUIDELINES


    1)    Candidates are to conduct positive campaigns focusing on what they can offer the
          Association and their profession.

    2)    Personal campaigning with individual members is particularly valuable at the annual
          conference and at one’s own state meeting.

    3)    Campaign activities conducted in conjunction with AASPA meetings or conferences shall
          not conflict with regularly scheduled programs.

    4)    Candidates shall not distribute campaign materials at breakfasts, lunches, dinners, regular
          sessions, or clinics, evening socials and/or receptions.

    5)    Campaign posters shall not be displayed in the convention center, except in the
          appropriate area designated by the AASPA Nominating Committee. Normally, this includes
          the open lobby area where the AASPA Convention is assigned.          Candidates are
          discouraged from littering the general hotel lobbies, elevators and hotel residential
          corridors.

    6)    AASPA will not accept advertising for a member’s candidacy in any AASPA publication.

    7)    AASPA will provide each officially nominated candidate upon written request with a set of
          mailing labels of all members or conference registrants. These labels will be provided at no
          charge to each candidate on the same date.

    8)    The AASPA September Perspective will carry an article and picture of each of the nominee.

    9)    The Nominating Committee shall serve as the Election Committee in case of a dispute with
          the conduct of the election. Its decision shall be final.

    10)   Regional Business Meetings and/or Conference Committees are prohibited in providing a
          forum as part of the AASPA activities for individuals who are campaigning or launching a
          campaign for a future year. This does not prohibit social events in a designated area away
          from the convention itself.

    11)   Candidates are discouraged from expending large funds for purposes of encouraging voter
          support.

    12)   Candidates for president-elect and recording secretary will be provided, prior to the voting,
          an opportunity to address the delegates present at the annual conference. Candidates for
          regional offices will be provided an opportunity to address their respective region.

    13)   Each candidate will provide the chairperson of the Nominating Committee with a name of
          an individual who will serve as observer and representative as may be necessary for
           clarifying campaign and voting procedures. The individual will not have a vote when the
           committee functions to resolve disputes.

NOMINATING GUIDELINES


     1)    The Committee Chair bears the responsibility for providing for the AASPA Perspective
           immediately following the Annual Conference information publicizing the vacancies and
           encouraging nominations of qualified candidates representative of the organization.


     2)    The Nominating Committee will consider all qualified members nominated by any
           individual(s) or affiliate for the vacant positions.


     3)    If a written acceptance of nomination has not been received as part of the supportive
           information provided by the nominator, the Chairperson or designee will obtain a written
           confirmation from each nominee of interest to be a candidate.


     4)    All written nominations must be received by the chair of the Nominating Committee no
           later than April 1. The Nominating Committee will prepare a report and submit it to the
           Executive Board no later than for its June meeting.


     5)    The Chairperson for the Nominating Committee will copy and distribute ballots to
           Nominating Committee members, along with the resume and supportive nominating
           letter/application.


     6)    Robert’s Rules of Order allows additional nominations from the floor for specific offices at
           the Annual Meeting.


REGIONAL ELECTIONS


     1)    All Regional Representative candidates will be provided up to five minutes for a
           presentation at their respective region meeting at the Annual AASPA Convention.

     2)    Paper ballots will be provided for voting if there is more than one candidate. The
           Nominating Chairperson is responsible for the ballots as provided by the Executive
           Director.

     3)    When there are three or more candidates and none receive a majority vote on the first
           ballot, the top two, or, if a tie, three candidates will be placed on a second ballot and
           another vote held. This process would continue until one individual has received a majority
           vote.
 Revised October 1, 2001
Revised January 20, 2005
     Revised July 2, 2009
4.53 - AASPA NOMINATIONS SCREENING FORM FOR PRESIDENT-ELECT AND SECRETARY


                             AASPA NOMINATIONS
                  PRESIDENT- ELECT AND RECORDING SECRETARY


                                       PRESIDENT-ELECT

                                                                                                  Total
Name of Nominee       Item 1     Item 2     Item 3    Item 4     Item 5     Item 6     Item 7     Points




                                    RECORDING SECRETARY

                                                                                                  Total
Name of Nominee       Item 1     Item 2     Item 3    Item 4     Item 5     Item 6     Item 7     Points




Signature _____________________________________________________ Date ___________________



SCREENING CRITERIA: SCALE OF 1 - 10 WITH 1 = LOW AND 10 = HIGH

      1)     Active membership in AASPA for a minimum of 3 years (5 years preferred).
      2)     Experience on AASPA committees and as a Region Representative in the case of President-
             elect.
      3)     Active membership in other organizations/associations (holding offices, chairing
             committees, etc.).
      4)     Successful experience as a school personnel/human resources administrator (minimum of
             5 years preferred).
      5)     Regular attendance at and active participation in A.A.S.P.A. Conferences.
      6)     Demonstrated substantial knowledge of school personnel problems and trends through
             presentations, papers, publications, awards, and other contributions to the profession.

                                                                            Revised October 1, 2001
4.60 - RECOGNITION COMMITTEE


STATEMENT OF PURPOSES
The major purposes of the Recognition Committee are to (1) recognize contributions of an outstanding
nature made by members to the Association, (2) recognize outstanding contributions by members or a
school district to school personnel administration, (3) recognize outstanding contributions made by those
outside the Association in the area of school personnel administration, and (4) recognize outstanding
contributions of AASPA affiliate organizations.



OPERATIONAL PROCEDURES
The Recognition Committee should review annually the types of recognition awards made by the
Association and make recommendations to the Executive Board through the Liaison for modification of
these awards.

The Recognition Committee chairperson should be available at the annual conference to meet with the
newly appointed chairperson and provide appropriate guidance and materials for the following year.

Currently, the Recognition Committee makes recommendations to the Executive Board and to the
membership for awards in the following categories:



HONORARY MEMBERSHIPS
Eligibility for honorary membership in AASPA is prescribed by the AASPA Constitution and Bylaws.
Requests by the committee for nominations for honorary membership may be directed to various
components of the Association including the membership, members of the Executive Board and affiliate
association leaders. The committee should establish a timeline for receiving suggestions that would
include final recommendations to the Executive Board no later than May 1. The Executive Director will
assume responsibility for preparation of the awards for presentation at the annual conference.



SPECIAL RECOGNITION AWARDS
The committee will invite recommendations for special awards to be presented to individuals who have
made substantial contributions to the Association or to personnel administration. Such special recognition
may be given to active, retired or honorary members of AASPA or to non-members of AASPA who have
made exceptional contributions that advance or enhance the professional visibility of the Association and
its purposes, and/or the field of school personnel administration.

The committee annually should prepare an annual nominating form and establish a timeline for receiving
suggestions that would include final recommendations to the Executive Board no later than September 1.
The Executive Director will assume responsibility for preparation of the awards for presentation at the
annual conference.
C. S. Robinson Award
In honor of C. S. Robinson (deceased 1/31/83), who was a former Assistant Superintendent for the
Kansas City School District (1940 until his retirement in 1965), and served as President of the American
Conference of Teacher Examiners (now known as AASPA) in 1947 and 1948. He later served as
Executive Secretary/Treasurer for AASPA (1957-1969). An award is made to school districts that have
made an outstanding contribution to the solution of a specific personnel administrative problem. The
awards are usually granted by size of the school district.

One of the major responsibilities of the committee is by early in the membership year to identify the topic
to be selected for the C .S. Robinson award and to notify the membership through the Executive Director
of the selection. The committee establishes timelines for receiving and judging entries from school
districts in the under-10,000 student group and the over-10,000 student group. The timeline should
provide for the final selection by September 1 of the school district with an outstanding program in each
of these two classifications. The Executive Director will assume responsibility for preparation of plaques to
be presented to the winners at the annual conference.

In order to judge the entries in the award competition, the committee must develop an appropriate C. S.
Robinson Award Rating Instrument annually, which will successfully and fairly assess and measure the
year’s entries.

Criteria for C. S. Robinson Award selection:

                   Efficiency (reduces paperwork, streamlines operations)
                   Cost effectiveness
                   Success of outcome
                   Added service to district/employees
                   Transferability (to other districts, to other operations within a district)
                   User friendly (how easy to use, easily adaptable, changes easy)
                   Team effort/involvement in product development and implementation

A common form will be developed and used for entries in order to facilitate the committee rating process.
This form will be for the abstract only. Entrants can still attach supporting documents.



Arch Brown Award
In honor of Arch Brown who served as Executive Secretary/Treasurer of AASPA from 1976-1986. He was
a former Assistant Superintendent of Personnel in Ohio. To recognize Arch Brown’s efforts in establishing
state and province affiliates, an affiliate is selected that has had an exemplary year of Association
activities.

The committee will annually establish timelines and procedures for notifying affiliates of the Arch Brown
Award to be made at the annual conference.

Selection of the Arch Brown Award will be made by a committee composed of three members each from
the AASPA Executive Board and from the Recognition Committee. Entries will be judged on the basis of
affiliate activities in the following areas: communication with members; member participation; affiliate
conferences; special projects; cooperative activities; and other contributions. Points will be awarded
entries in each of these categories and the winning entry determined on the basis of the highest number
of points awarded. A model seven-page entry form will be furnished to the Recognition Committee
chairperson by the Executive Director for guidance.

The final selection and notification to the Executive Director of the recipient of the Arch Brown Award
should be made no later than September 1. The Executive Director will assume responsibility for
preparation of the award for presentation at the annual conference.



William L. Hunter - Point of Light Award
In honor of William L. Hunter (deceased 4/4/96 Ohio), who served as Region II Representative - Point of
Light Award gives recognition to school districts making outstanding contributions through the
implementation of innovative and comprehensive teacher development programs primarily focused upon
strategies designed to increase the number of teachers of color in school districts.



Raymond E. Curry Award
In honor of Raymond E. Curry, who served as Executive Director of AASPA from 1986 to 1991. It
recognizes his encouragement and contribution to the establishment of a successful Professional
Development Program for the Association. A competitive monetary award is granted to an AASPA
member for the purpose of supporting the individual’s specific professional growth activity.



Herb Salinger Personnel Administrator of the Year
In honor of Herbert Salinger, who served as Executive Director of AASPA from 1991 through 1996.



4.61 - Raymond E. Curry Award Professional Development Award

PROGRAM GUIDELINES
The following operational guidelines have been approved by the Executive Board. Any changes must be
submitted to and approved by the Board.

        APPLICATION PROCESS/TIMELINES

        1)      The December and February AASPA Perspective shall include information to inform
                AASPA members of the Raymond E. Curry Professional Development Award program.

        2)      In accordance with the instructions, applicants shall call or write AASPA headquarters for
                application materials. Applicant shall be mailed an individual copy of the Program
                Operation/Guidelines and the two-page application form. Applicant shall also be sent a
                cover letter with instructions to return the application materials by April 30 to the Chair of
                the Recognition Committee.
        3)      The Recognition Committee Chair shall forward copies of the completed application and
                related materials to the committee members for review. Committee members will make
                a recommendation for a single scholarship recipient based on the selection guidelines
                listed below.

        4)      The Recognition Committee recommendation will be heard by the Executive Board at the
                June board meeting and a determination of award made. The applicant will be notified
                as soon thereafter as possible by way of a letter from the AASPA President and the
                Recognition Committee Chair. The winner will be publicly recognized at the national
                conference, and presented with a Certificate of Award. An announcement shall also be
                made in the AASPA Perspective following the conference.

        5)      The winner will submit expenditure receipts up to the amount of the award directly to
                the Executive Director, who will verify the expense and reimburse the person and/or
                institution as appropriate.

        6)      An award recipient may reapply for a scholarship. Winners will be limited to not more
                than twice in any six-year period.

        7)      Winners will be asked to summarize the benefit of their experience in a format suitable
                for publication. Copyrights of any materials developed as a result of the award are the
                property of AASPA.



SELECTION GUIDELINES
The Recognition Committee shall use the following guidelines in determining the scholarship recipient.

The Recognition Committee Chair shall first verify current AASPA, and if applicable, affiliate, membership
of each applicant and assure that all applicant materials are complete.

Based on the materials submitted by the candidates the committee shall give consideration to the
following:
                  Content of the Proposal: Highest consideration should be given to those
                      proposals seeking assistance in research effort directly related to personnel
                      administration. Consideration may also be given to those applicants seeking
                      assistance to enable the individual to participate in a professional development
                      activity, particularly where financial need is strongly demonstrated.
                  Participation in AASPA activities
                  Participation in local affiliate or regional activities
                  Educational record
                  Personal achievements - based on employment record, awards, honors,
                      publications, etc.
                  Special work or contributions to the school personnel field
Each member of the recognition committee shall be asked to rank each application, considering the
criteria listed above, using the following scale:

                4       Candidate is extraordinary - meets all criteria. Highest consideration
                3       Candidate is excellent - meets some, but not necessarily all criteria.
                        Strongly Consider.
                2       Candidate is successful - meets at least two criteria. Merits consideration.
                1       Candidate does not meet criteria - Not to be considered.

Each member of the recognition committee shall also force rank the applicants (i.e. if 2 or more
candidates rank a ―4‖, the committee member shall determine which one would be 1st and which would
be 2nd, etc.

The results shall be collected by the Recognition Committee Chair. The recommendation shall be made
by the Chair, based on the cumulative rating results of the individual committee members. In the event
of a tie the committee shall re-vote, casting a rank order for the tied candidates. The results shall be
collected by the recognition committee. This process shall be continued until one successful candidate is
selected. In the event the tie-breaking process becomes over-burdensome to the committee, a
recommendation may be made to the Executive Board who will make the final determination of the single
recipient.

In the event 1) there are no candidates or 2) the only candidates available are rated ―1" (does not meet
criteria) a ―no award‖ determination will be made.

                    Adopted by the Executive Board, 52nd Annual Conference, Denver, CO, October, 1990
4.62 - RAYMOND E. CURRY APPLICATION COVER LETTER


(Date)



(Address to Applicants)




Dear

Thank you for indicating an interest in the AASPA Professional Development Award program. This
program has been established in honor of Raymond E. Curry, former Executive Director, in recognition of
his contributions toward professional development. AASPA is proud to sponsor this program, which is
also aimed at meeting our member needs. Enclosed you will find the materials necessary to complete
the application for the scholarship. Your application materials should be postmarked no later than April
30 to:

Name
Chair - Recognition Committee
Address
State, Zip

If you need additional information or assistance with your materials please feel free to contact my office
or you’re A.A.S.P.A. Regional Representative.
Sincerely,




AASPA Executive Director

cc: Chair, Recognition Committee
4.63 - RAYMOND E. CURRY PROFESSIONAL DEVEL0PMENT AWARD APPLICATION



I.     PERSONAL DATA

Applicant Name: _______________________________________________________________________
                            last                first               middle initial

Address: _____________________________________________________________________________
                     street             city          state/province  zip

Phone Number: _______________________________________________________________________
                           work                                   home

Member of AASPA since: _________________



II.    EMPLOYMENT DATA
       List in chronological order your employment as it relates to education or personnel/human
       resources positions.

Employer: ____________________________________________________________________________

Major job function: _____________________________________________________________________

Dates of Employment: __________________________________________________________________
                                         from                             to
Employer: ____________________________________________________________________________

Major job function: _____________________________________________________________________

Dates of Employment: __________________________________________________________________
                                         from                             to

III.   EDUCATIONAL DATA

Graduate Work:

_____________________________________________________________________________________
             College Attended                 Degree                     Dates

_____________________________________________________________________________________
             College Attended                 Degree                     Dates
Undergraduate Work:

_____________________________________________________________________________________
             College Attended                 Degree                     Dates

_____________________________________________________________________________________
             College Attended                 Degree                     Dates


Professional Training
(List special programs you have been involved in, describe program, contents, dates)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________



IV.     PROPOSAL
        Attach a statement identifying the specific research project being proposed or program/training
        that you will enter if you are a successful recipient of this award. In your proposal, comment on
        benefits to the field of school personnel administration and benefits to the AASPA membership as
        a whole.

V.      FINANCIAL ASSISTANCE
        Attach a statement listing the necessity for financial assistance. Be as specific as possible in
        indicating the need. Please also indicate how the monies would be expended.

VI.     AFFILIATE MEMBERSHIP
        Applicants, from a state/province that if an official affiliate of AASPA, must submit proof of
        current membership. Please attach such proof.

VII.    AFFILIATE/LOCAL AREA ACTIVITY
        Describe below your involvement in local affiliate or district professional personnel activities
        and/or programs.

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________
I understand that all materials submitted, including this application, are confidential and will remain the
property of AASPA. I certify that all statements made are true.



_____________________________________________________________________________________
     candidate signature                                          date



           COMPLETED MATERIAILS, INCLUDING RECOMMENDATION LETTER,
        MUST BE SUBMITTED BY APRIL 30 TO THE RECOGNITION COMMITTEE CHAIR
4.64 - AFFILIATE OF THE YEAR COMPETITION RATING FORM “ARCH S. BROWN AWARD”


AFFILIATE NAME: __________________________________________________________

SECTION I - COMMUNICATION WITH MEMBERS
      Consider     A.   Systematic process to gather and disseminate information of interest and
                        assistance to members.
                   B.   Involvement of members in the structure and activities of the
                        organization.
                   C.   Newsletters and directories.
                        Possible Points – 20                   Points Awarded: ____________

SECTION II- MEMBER PARTICIPATION
      Consider      A.  Affiliate activities.
                    B.  National activities (% of affiliate members serving as AASPA officers and
                        Committee members; attendance at A.A.S.P.A. conferences; participation
                        as presenters, recorders, etc.).
                    C.  Percent of potential members who are members of affiliate.
                        Possible Points – 20                      Points Awarded: ____________

SECTION III - AFFILIATE CONFERENCES
      Consider        A.  Type and scope of programs.
                      B.  Evaluation by participants.
                      C.  System of recording presentations, etc.
                          Possible Points – 20                    Points Awarded: ____________

SECTION IV - SPECIAL PROJECTS
      Consider       A.  Publications other than newsletters and directories.
                     B.  Research.
                         Possible Points – 15                     Points Awarded: ____________

SECTION V - COOPERATIVE ACTIVITIES
      Consider     A.   Other public groups (such as placement directors, etc.).
                   B.   Private sector groups.
                        Possible Points – 20                   Points Awarded: ____________

SECTION VI- OTHER CONTRIBUTIONS
         Consider    A.   Contributions to AASPA not covered in previous sections (such as hosting
                          AASPA conference).
                     B.   Contributions to the field of school personnel administration.
                          Possible Points - 10                      Points Awarded: ____________
                          Total Possible Points - 100               Total Points Awarded: ____
_____________________________________________________________________________________
rater's signature                                                   date
4.65 - HERB SALINGER-PERSONNEL ADMINISTRATOR OF THE YEAR AWARD APPLICATION

The Herb Salinger Personnel Administrator of the Year Award is presented to recognize outstanding
performance and achievement by a personnel administrator.

ELIGIBILITY: To be considered, a nominee must be an active member of the American Association of
Personnel Administrators, and may not be an AASPA Board member or officer.

NOMINATION PROCESS: A nomination for the Herb Salinger-Personnel Administrator of the Year
Award may be submitted by the nominee’s state or local personnel association, Superintendent, Board
Member or an active member of AASPA.

All nominations must be accompanied by the following documentation/information:

          <Current Year> Nomination Form
          One or two pages explaining how your nominee meets the Nomination Criteria. (Photocopies
           of support materials are recommended)
          Three letters of support for nominee from Board Members, Superintendents, Union Members
           (if applicable), University Faculty, etc.

Nominations are reviewed by the AASPA Recognition Committee. After reviewing all nominations, the
AASPA Recognition Committee recommends one nominee to the AASPA Board, which makes the final
selection.

NOMINATION CRITERIA: Nominees will be judged on the basis of the degree to which the
nomination application and supporting documentation reflects the following:

          Nominee has made significant contributions to the American Association of School Personnel
           Administrators.
          Nominee is involved and is a contributing participant in local, state and/or national Personnel
           functions and/or programs.
          Nominee’s contributions or accomplishments have had a significant impact on public
           education at the local, state and/or national level.
          Nominee is a skilled leader of change and innovative in his/her approach to Personnel
           Administration.
          Nominee has created exemplary educational programs and/or practices that can be
           replicated by other schools or districts.
          Nominee fosters positive climate that promotes the awareness of and commitment to
           diversity within the district.


                                                                                    Revised June 7, 2003




                                <Current Year> Nomination Form
                Herb Salinger-Personnel Administrator of the Year Award


    AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS


AWARD NOMINEE:
Name of Nominee                                Current Position/Title
___________________________________            ____________________________________
School/District                                Address
___________________________________            ____________________________________
Work Telephone                                 City                   State     Zip
___________________________________            ____________________________________
Home Telephone                                 Fax
___________________________________            ____________________________________
E-mail
___________________________________

NOMINATED BY:
Name                                           Title
___________________________________            ____________________________________
School/District                                Address
___________________________________            ____________________________________
Work Telephone                                 City         State        Zip
___________________________________            ____________________________________
Home Telephone                                 Fax
___________________________________            ____________________________________
E-mail
___________________________________


                               PROFESSIONAL GROWTH

NOMINEE’S EDUCATIONAL EXPERIENCE
     Positions Held                     School Systems/Firms              Date

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

NOMINEE’S PROFESSIONAL MEMBERSHIPS AND OFFICES HELD
     Organization                                                         Date

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________
3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

NOMINEE’S PROFESSIONAL PUBLICATIONS/ARTICLES/PRESENTATIONS
     Publication/Article/Presentation                                                   Date

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

NOMINEE’S COMMUNITY LEADERSHIP EXPERIENCE
                                                                                        Date

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

OTHER PROFESSIONAL GROWTH/EXPERIENCE
                                                                          Date
1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________

4. ___________________________________________________________________________________

5. ___________________________________________________________________________________

DEADLINE:
Nominations must be submitted no later than April <current year>.
                           Send Completed Nomination Forms to:
                      Recognition Chair—Title—Address—City, State Zip
                                       E-mail Address

                Nomination forms are available on the AASPA Web site at www.aaspa.org
Notification: All nominees will receive written notification of the decision of the AASPA Board not later
than ____________________. The recipient of the Herb Salinger Personnel Administrator of the Year
Award will be recognized at AASPA’s annual convention in October <current year>.
4.70 - PROFESSIONAL DEVELOPMENT COMMITTEE


STATEMENT OF PURPOSES
The purposes of the Professional Development Committee are to:

               1)      Develop and monitor a professional development plan for the Association.

               2)      Monitor and develop high standards for professional development activities.

               3)      Broaden the Association’s role in providing effective professional development
                       activities and programs.

               4)      Make recommendations regarding a focused training approach.



OPERATIONAL PROCEDURES

THE CURRICULUM FOR FOCUS AREAS AND RELATED TOPICS

               AUTOMATION AND TECHNOLOGY

               01      computer technology
               02      planning for technology
               03      practical applications of technology
               04      telecommunications technology

               COMPENSATION ADMINISTRATION

               05      absenteeism and wellness programs
               06      benefits development and management
               07      evaluation of performance
               08      job analysis, job classification, and job descriptions

               ETHICAL, LEGISLATIVE, AND LEGAL ISSUES

               09      ethical and legal issues (includes sexual harassment)
               10      Federal laws, Federal court decisions, executive orders, and regulations of
                       various Federal agencies
               11      State laws, state court decisions, regulations of various state agencies and local
                       ordinances
HUMAN RESOURCE MANAGEMENT

12   interviewing techniques to select personnel for the electronic age
13   labor relations and collective negotiations
14   policy development
15   records management
16   recruitment, selection, employment, and orientation
17   reference checking and security checks
18   safety and security
19   termination procedures including due process



LEADERSHIP SKILLS

20   communications and staff, community, government and public relations
21   conflict management
22   cultural sensitivity and human relations
23   effective problem solving techniques and shared decision making skills
24   employee discipline
25   leading effective meetings
26   quality improvement
27   strategic planning
28   supervision of personnel
29   team building and facilitation
30   time management and managing multiple priorities
4.71 - AASPA SUMMITS AND REGIONAL MEETINGS


SUGGESTIONS FOR PRESENTERS

Below are a few tips on the use of audio-visual equipment and materials, as well as some recommended
teaching strategies for adult learners.

In making your presentations, please follow the outline for your topic. We have tried to reduce any
redundancy in the development of the topic outline. The timelines are important because of the amount
of material that has to be covered by you and other presenters. In your presentations, please avoid
emphasis on your own district. The audience will include individuals from the United States and Canada.
The wide range of experience and district size will require special skills on your part in order to meet
different needs.



USING VISUALS WITH A PROJECTOR

        1)     To orient participants before your lecture, prepare a lecture outline for the overhead
               projector and/or a handout.

        2)      If you are giving directions, display them and then repeat them orally for reinforcement.

        3)      Be sure the font size is large enough to read from the farthest point in the room.
                Lettering should be at least one-fourth of an inch high.

        4)      Limit the amount of information on each display. Choose a few key words to represent
                each concept instead of writing a sentence to explain the concept.

        5)      Reveal the information in an orderly and/or logical sequence.

        6)      Use a variety of colors, pictures, charts, tables or graphs to generate interest and to
                emphasize or differentiate areas of focus.

        7)      Prepare handouts that are informative and relate to the visuals displayed.
MATERIALS

     1)     Be sure that copies are clear and readable. You will need 30-50 copies. Please call the
            Executive Director prior to duplicating handouts if you are considering billing AASPA for
            the costs.

     2)     Have all materials three-hole punched so that participants can enter them into their
            notebooks.

     3)     Prepare eight to ten additional sets of materials to accommodate other     presenters, the
            Academy facilitator and any extras that may be needed.

     4)     Insure that information on the handouts and projection display coincide.

     5)     More is not necessarily better. Select the most important, pertinent information to
            distribute.



ENGAGING LECTURES

     1)     Select several points to make during your allocated time and organize them in a logical
            sequence. Given an agenda to participants and summarize main points learned at the
            end.

     2)     Prepare only enough information for the time allocated for your presentation. Speaking
            faster, saying ―just one more thing‖ or running over your allocated time are common
            problems.

     3)     Practice your lecture and time it to insure you have planned appropriately. If some
            people want more information, invite them to meet with you during a break or a meal.

     4)     Keep your presentations focused on the need of the participant. Make the presentation
            global enough to encompass more than your personal experiences in your individual
            school district.

     5)     Consider making your presentation more interesting by using videotapes, colored
            transparencies, slides, or power point visuals.

     6)     Avoid giving your opinion if you really do not know the answer. Indicate that you will
            take their name and follow up on the request for information.
MAKING LEARNING INTERACTIVE

Learning is more permanent and successful when participants have the opportunity to interact with the
presenter and one another. You may wish to consider the following suggestions as you prepare for the
Academy presentation:

        1)      To capture the participants' attention and focus their thinking on important information,
                give a pretest. Instead of giving each person a test, distribute only one test per table
                and ask all group members to contribute to the answers. Ask no more than 10 questions
                and give them 5-7 minutes to complete. Correct the test as a whole group.

        2)      Provide practical application activities for participants which require participants to work
                with a partner or in small groups to analyze problems or generate solutions, or discuss
                questions supplied by the presenter.

        3)      Use small groups or pairs for several different purposes: quick discussions for the
                purpose of clarifying or summarizing information, generating questions for presenters,
                discussing applications back in the office or at home, sharing common personnel
                practices that work.

        4)      The use of case studies is an excellent way to present materials and ask participants to
                discuss in small groups. Ask the group to determine what they would do in similar
                circumstances.

        5)      State at the beginning of the session, the reasons why this workshop is important to the
                participants. Identify objectives or proposed outcomes.

        6)      Encourage participants to commit themselves to a plan for implementing at least one
                new skill back on the job.

        7)      At the end of the workshop, give a recap stating what the participants have learned.



MAKING LEARNING FUN

Although important information is being shared during this training, it is an intense period of time in
which a great deal of learning must take place. Using humor during lectures, cartoons or sayings in your
materials, and interactive assignments will make learning more enjoyable and lasting. Try to vary the
pace and style of your presentation.



4.80 - LEGISLATIVE COMMITTEE

The primary responsibility of the Committee shall be to monitor and inform AASPA members of pending
legislation involving and impacting school personnel initiatives in the states and provinces of the United
States and Canada as well as at the national level. To this end, the Committee shall identify offices, key
contacts and/or Web sites of governmental agencies, legal firms, and professional associations, which
announce/review pending and adopted legislation as well as judicial rulings impacting personnel
education to which the AASPA’s Web page may be linked.

The Committee may also propose initiatives for approval by the membership at the annual conference.
Additional responsibilities include the submission of a committee Report to the Executive Board by the
mid-year Executive Board meeting, with updates at the summer meeting and a final report at the national
conference as appropriate.

The Committee shall also review and recommend to the Executive Board, prior to its July meeting any
additions, deletions and revisions to 4.80 of the AASPA Operational Handbook addressing the
Committee’s stated purpose and operational procedures.



4.90 - SCHOLARSHIP COMMITTEE

STATEMENT OF PURPOSES

The major purposes of the Scholarship Committee are to:

       Annually select the recipient of the AASPA scholarships based on the process and criteria
        established by the committee,

       Develop, continually monitor, and refine the process and criteria for selecting candidates for
        AASPA scholarships, including the amount of the scholarship awards, financial accounting
        guidelines for the scholarship awards, and other details regarding the administration of the
        scholarship program, and

       Provide suggestions and ideas for expanding the fund-raising opportunities to support annual
        scholarship awards.


4.91 - LEON BRADLEY SCHOLARSHIP

The Leon Bradley Scholarship Program is established to encourage more minorities or persons of color to
enter the teaching profession. AASPA believes that it is of benefit for all students to experience diversity
among the teachers who serve as role models for our students. Thus, the American Association of
School Personnel Administrators (AASPA) will annually award two scholarships to assist college
students seeking their initial teaching certification and/or endorsement. One scholarship will be for $1000
granted to a minority student in their final year, which includes student teaching. The second
scholarship will be for $500 granted for a paraprofessional career-changer in his/her final year of teacher
preparation. Checks will be sent directly to the college or university to verify that the applicant is a full-
time student and is pursuing a prescribed course of study for initial teacher certification and/or
endorsement before applying any money to the costs.


4.91.10 - Leon Bradley Scholarship Operational Procedures

Any monies not used for tuition can be applied to any other university-based expenses the
student may incur.

Scholarship application materials will be posted on the AASPA website no later than April 1 of each year.
Applications must be submitted electronically or received by the AASPA office no later than May 15.
Selection will take place by committee conference call during the month of June.

      Application materials will be posted on the AASPA Web site on March 14 and must be submitted
       by mail, fax, or electronically to AASPA by May 15.
      A letter from the Dean of Education or designated representative, a letter from a character
       reference, and a transcript should be sent separately no later than the application deadline.

These scholarships will be awarded to a student graduating in May or August 2009.


4.91.11 - General Criteria

       Applicants must meet each criterion:
        Have an overall GPA of 3.0 or better.
        Be a high school graduate or equivalent status.
        Submit a letter from the Dean of Education or designated representative that the applicant
          has:
               o Attained at least junior standing as defined by the institution.
               o Met the required grade point average at the time of application to be eligible for
                   admittance into the teacher education program.
               o Successfully completed all entrance examinations as required by the State and the
                   institution.
        Be a minority or person of color in one of the following categories:
               o American Indian (Native American) or Alaskan Native (A person having origin in any
                   of the original peoples of North America and who maintains cultural identification
                   through tribal affiliation or community recognition.)
               o Asian or Pacific Islander (A person having origin in any of the original peoples of the
                   Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area
                   includes, for example, China, Japan, Korea, the Philippine Islands and Samoa.)
               o Black (A person, not of Hispanic origin, who has origin in any of the black racial
                   groups of the original peoples of Africa.)
               o Hispanic (A person, regardless of race, who is of Spanish culture or origin. This
                   includes, for example, persons from Mexico, Central or South America, Puerto Rico,
                   the Dominican Republic and Cuba.)
        Applicant must reside in these states/provinces or be currently matriculating at a college or
          university within these states/provinces: Alberta, British Columbia, Idaho, Montana, North
          Dakota, Oregon, Saskatchewan, South Dakota, Washington or Wyoming.


4.91.12 - Weighted Criteria

       Applicants do not have to meet each criterion:
        Work experience that has been applied to college expenses.
        Other scholarship or financial aid support.
        Seeking initial certification and/or endorsement in a state-identified critical area.


4.91.13 - Maintenance Criteria

       Recipients must meet all requirements:
        Verified enrollment as a full-time student (as defined by the university) during the semesters
           receiving the scholarship.
          Maintain an overall GPA of 3.0 or better each semester.
          Continue to be enrolled in a teacher education program and be in good standing with the
           university as verified by a letter from the Dean of Education or designated representative.

NOTE: Maintenance Criteria verification will be scheduled between the scholarship recipient and the
career services representative at the appropriate time.


                                                                                 Adopted July 9, 2005
4.91.14 - Leon Bradley Scholarship Application

               AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS
                            Leon Bradley Scholarship Application

The application, copy of your transcript, letter from the Dean of the College of Education or a designated
representative, and a letter from a character reference must be submitted by May 15, 20 ___ to
AASPA. Fill in or check all blanks. An incomplete application will not be considered for the AASPA
Scholarship. Please type or print. An unofficial transcript can be used at this time, but an official transcript
may be required at a later date.

I am applying for scholarship assistance for __________ (semesters) __________ (year)


Legal Name:___________________________________________________________________________


Home Address: ________________________________________________________________________


City: _________________________________________ State: __________________ Zip: _________


Telephone: (       ) ____________________ Cell phone: (              ) ____________________


E-mail address: _______________________________________________________________________


School Address: _______________________________________________________________________


City: _________________________________________ State: __________________ Zip: _________


Telephone: (       ) ____________________


Race or ethnicity: American Indian (Native American) or Alaskan Native _____

Asian or Pacific Islander _____            Black _____             Hispanic _____

Authorized to work in the United States on a full-time basis in accordance with state certification
guidelines?    YES    NO

List the colleges and/or universities you have attended:

Institution: ___________________________________________________________________________

City/State: ____________________________________________________________________________

Year: ________________________________________________________________________________

Classification: __________________________________________________________________________
Institution: ___________________________________________________________________________

City/State: ____________________________________________________________________________

Year: ________________________________________________________________________________

Classification: __________________________________________________________________________


Institution: ___________________________________________________________________________

City/State: ____________________________________________________________________________

Year: ________________________________________________________________________________

Classification: __________________________________________________________________________



Institution: ___________________________________________________________________________

City/State: ____________________________________________________________________________

Year: ________________________________________________________________________________
Classification: __________________________________________________________________________

Teaching field(s): ______________________________________ Expected graduation date: ________

Certificate level:       _____ Elementary             _____ Middle School            _____ High School

Total number of hours completed by the end of this semester: ____________

Will you meet university standards to be a full-time student in the upcoming semester?        YES    NO

List work experience that has been used to support your college education. Use an additional sheet if
needed:
_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Do you have, or expect to have, any scholarships or other financial aid from other sources?    YES   NO

If so, please give amounts and sources:
_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________
List any extracurricular activities in which you have been involved. List institutions and year:
_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Please write a brief statement declaring why you decided to become a teacher and selected this
particular area of certification. Use an additional sheet if needed.
_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________


Student’s                                    Certification                                     Statement:
I certify, to the best of my knowledge, that the information contained in this application is correct and
complete. I will notify the Office of Student Financial Aid should any changes in my situation occur. I
authorize the selection committee to verify any information contained in this application through
university records. Furthermore, should I be the recipient of a scholarship, I hereby authorize the Student
Financial Aid Office to furnish semester grade reports to my scholarship donor for such time as I remain
on the scholarship program. If I am awarded the scholarship, I commit to teaching for two full years. If I
do not teach for two full years, I understand that I am required to pay back the full scholarship amount
to AASPA.



Applicant signature: ______________________________________________ Date: _______________



                       Applicant must sign and return this application to
                AASPA Scholarship Selection Committee Chair by May 15, 20 ___.
                    Please ensure that all required materials are mailed to:

                   DR. JODY SHELTON, EXECUTIVE DIRECTOR
         AMERICAN ASSOCIATION OF SCHOOL PERSONNEL ADMINISTRATORS

                                11863 West 112th Street, Suite 100
                                  Overland Park, Kansas 66210

                         Tel: 913.327.1222                  Fax: 913.327.1223
                  E-mail: aaspa@aaspa.org                   Web site: www.aaspa.org
4.91.15 - LEON BRADLEY SCHOLARSHIP TALLY SHEET



Applicant:

  Category (Circle points awarded in          Points    Multi-plier      Total
      next column: 1 is lowest)
  1 Minority (Required)                      Yes / No   If No, reject.
  2 GPA of 3.0 or higher                     Yes / No   If No, reject.
  3 Dean’s letter and transcript submitted   Yes / No   If No, reject.
  4 Work Experience                          12345          X2
  5 Other scholarship or financial aid       12345          X1
  6 Honors, awards, achievements             12345          X3
  7 Extracurricular activities               12345          X2
  8 Certification in critical area           12345          X4
  9 Evaluation of statement                  12345          X5
 10 GPA greater than required 3.0            12345          X2
 11 Overall impression of merit              12345          X5

                                                TOTAL POINTS
COMMENTS: _________________________________________________
_____________________________________________________________



Applicant:

  Category (Circle points awarded in          Points    Multi-plier      Total
      next column: 1 is lowest)
  1 Minority (Required)                      Yes / No   If No, reject.
  2 GPA of 3.0 or higher                     Yes / No   If No, reject.
  3 Dean’s letter and transcript submitted   Yes / No   If No, reject.
  4 Work Experience                          12345          X2
  5 Other scholarship or financial aid       12345          X1
  6 Honors, awards, achievements             12345          X3
  7 Extracurricular activities               12345          X2
  8 Certification in critical area           12345          X4
  9 Evaluation of statement                  12345          X5
 10 GPA greater than required 3.0            12345          X2
 11 Overall impression of merit              12345          X5

                                                TOTAL POINTS
COMMENTS: _________________________________________________
_____________________________________________________________
Applicant:

  Category (Circle points awarded in          Points    Multi-plier      Total
      next column: 1 is lowest)
  1 Minority (Required)                      Yes / No   If No, reject.
  2 GPA of 3.0 or higher                     Yes / No   If No, reject.
  3 Dean’s letter and transcript submitted   Yes / No   If No, reject.
  4 Work Experience                          12345          X2
  5 Other scholarship or financial aid       12345          X1
  6 Honors, awards, achievements             12345          X3
  7 Extracurricular activities               12345          X2
  8 Certification in critical area           12345          X4
  9 Evaluation of statement                  12345          X5
 10 GPA greater than required 3.0            12345          X2
 11 Overall impression of merit              12345          X5

                                                TOTAL POINTS
COMMENTS: _________________________________________________
_____________________________________________________________



Applicant:

  Category (Circle points awarded in          Points    Multi-plier      Total
      next column: 1 is lowest)
  1 Minority (Required)                      Yes / No   If No, reject.
  2 GPA of 3.0 or higher                     Yes / No   If No, reject.
  3 Dean’s letter and transcript submitted   Yes / No   If No, reject.
  4 Work Experience                          12345          X2
  5 Other scholarship or financial aid       12345          X1
  6 Honors, awards, achievements             12345          X3
  7 Extracurricular activities               12345          X2
  8 Certification in critical area           12345          X4
  9 Evaluation of statement                  12345          X5
 10 GPA greater than required 3.0            12345          X2
 11 Overall impression of merit              12345          X5

                                                TOTAL POINTS
COMMENTS: _________________________________________________
_____________________________________________________________
Based on the total points I have awarded each candidate, the applicant I nominate for a Leon Bradley
Scholarship Award is:   ___________________________________________, who received the highest
total points I assigned: ________ total points.




_____________________________________________________________________________________
reviewer signature                                                       date


COMMENTS: __________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________
4.100 - AD HOC COMMITTEES

     Statement of Purpose

     The purpose of Ad Hoc Committees is to focus on specific areas deemed to be pertinent by the
     president, if necessary. Appointing Ad Hoc Committees is a function of the president under the
     duties described in the AASPA Constitution and Bylaws.

                                                                                     Revised 10-4-05
            SECTION 5.0 – MEMBERSHIP
5.10 - SCHOOL PERSONNEL ADMINISTRATORS' CODE OF ETHICS

We believe membership in the American Association of School Personnel Administrators requires a
commitment to the highest standards of ethical behavior and professional leadership. The personnel
administrator acknowledges that the schools belong to the public he/she serves for the purpose of
providing educational opportunities to all. The administrator also assumes responsibility for providing
professional leadership within the school district and community. This responsibility requires the
administrator to maintain standards of exemplary professional conduct. It must be recognized that the
administrator’s actions will be viewed and appraised by the community, staff and students. To these
ends, the school personnel administrator should:

   1)      Support the well being of students as the fundamental value for all decision making and
           actions.

   2)      Fulfill all professional responsibilities with diligence, efficiency, honesty and integrity.

   3)      Support the principles of due process and respect the civil and human rights of all staff and
           individuals within the school community.

   4)      Obey local, state, and national laws.

   5)      Implement the governing board of education’s policies, and administrative rules and
           regulations; including collective bargaining agreements.

   6)      Provide leadership to amend or correct those laws, policies and regulations that are not
           consistent with sound educational policy and professional practice.

   7)      Avoid using one’s positions for personal gain through political, social, religious, economic, or
           other influences.

   8)      Accept academic degrees or professional certification only from duly accredited institutions.

   9)      Maintain high standards for school personnel administration and seek to improve the
           effectiveness of the profession through research and continuing professional development.

  10)      Honor all contracts with fulfillment or release.

                                                                                     Adopted October 1, 2001
5.20 - SPECIAL PROJECT GRANTS AASPA POLICY

THE INTRODUCTION OF NEW IDEAS AND THE APPLICATION OF INNOVATIVE TECHNIQUES, PROJECTS,
RESEARCH, AND/OR PROCEDURES ARE ENCOURAGED THROUGH ―SPECIAL PROJECT‖ GRANTS
PROVIDED BY THE ASSOCIATION.


IMPLEMENTED PROCEDURES
   A. The Association shall provide for a ―special project account‖ in each of its annual budgets.

    B. Special Project funds shall be available only to individual members, affiliate organizations, and/or
       other specially formed groups of AASPA members.

    C. Requests for Special Project funds should provide the following information:

        1. Name of AASPA member(s) or affiliate(s) seeking assistance.

        2. Title of the project/study.

        3. Name, title, address, and telephone of contact personal with whom the Executive Board can
           work.

        4. Brief description of the project/study which includes, but is not necessarily limited to, the
           following:

            a. What is planned?

            b. Anticipated beginning and ending dates.

            c.   Who will be involved?

            d. A projection of costs.

            e. The amount requested.

            f.   The anticipated product of the project/study.

            g. Statement of probable benefit/advantage to the applicant, the AASPA, and/or the
               profession.

    D. Requests received on/before September 30, January 31, and May 31 of each year will be
       reviewed by the Executive Board in its fall, spring, and summer meetings respectively.

    E. The AASPA Executive Board shall be responsible for reviewing requests; for making ding the
       disposition of requests shall be funded; and for follow-up activities appropriate to the conclusion
       of the project/study. The factors to be considered include, but are not limited to, the following:

        1. Perceived value of the anticipated product of the project/study to AASPA members,
           affiliate(s), other specially formed AASPA sub group(s), and/or the profession in general.

        2. Amount of assistance requested.

        3. Willingness of applicant to share product with the AASPA.
5.21 - AASPA REQUEST FOR SPECIAL PROJECT GRANT

AASPA Executive Board is interested in encouraging its members/affiliates in the development and
sharing of innovative techniques, projects, research and/or procedures through special grants. Since
funds are limited, participants are encouraged to emphasize, if possible the importance of this project to
the greatest number of our membership.

    1) Brief Description of Project/Study:

        _______________________________________________________________________________

        _______________________________________________________________________________

    2) Title: _________________________________________________________________________

    3) Beginning and Ending Dates: ______________________________________________________

    4) What is planned:

        _______________________________________________________________________________

        _______________________________________________________________________________

        _______________________________________________________________________________

        _______________________________________________________________________________

        _______________________________________________________________________________

        _______________________________________________________________________________

    5) Name of person(s) who will have a major role:

        _______________________________________________________________________________

        _______________________________________________________________________________

        _______________________________________________________________________________

    6) Cost Projections:

        _____________________________________________________________________________

        _____________________________________________________________________________

        _____________________________________________________________________________

        _____________________________________________________________________________

        The amount of the Project Grant requested for the Special Project:

        _____________________________________________________________________________
7) The anticipated product of the project/study:
   (Direct your comments to the ability and value of the product to be shared with other AASPA
   affiliates and/or members.)

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

8) Statement of probable benefit/advantage to the AASPA member(s) or the affiliate, the AASPA,
   and/or the profession.

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

9) Name, Address, and Telephone of Contact Person(s):

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

10) Action Taken by AASPA Executive Board:

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

    _______________________________________________________________________________

                       Return form to: AASPA, Executive Director

				
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