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					             Pier 70 Crane Cove Park
     A General Obligation Bond Funded Project
                    Contract #2740




              Request for Proposals
                       for
   PARK MASTER PLAN AND COMPREHENSIVE
             DESIGN SERVICES

Date issued:               Monday, February 7, 2011

Pre-proposal conference:   Thursday, February 17, 2011;10:00 a.m.
                           (Ferry Building – Port Commission Meeting Room)

Proposal due date:         Monday, March 14, 2011; noon
                                 SAN FRANCISCO PORT COMMISSION
                             REQUEST FOR PROPOSALS CONTRACT #2740
                       Park Master Plan and Comprehensive Design Services for
               PIER 70 CRANE COVE PARK, A General Obligation Bond Funded Project



KEY RFP TERMS AND DEFINITIONS

BCDC = San Francisco Bay Conservation Development Commission

CalOSHA = California Occupational Safety and Health Administration

CEQA = California Environmental Quality Act
HPC = San Francisco Historic Preservation Commission

SHPO = California State Historic Preservation Office

DRB = San Francisco Bay Conservation Development Commission Design Review Board

WDAC = Port of San Francisco Waterfront Design Advisory Committee

Park Master Plan = The conceptual physical design layout with program features and amenities
                   for the approximately seven (7) acre designated park site at the Port’s Pier
                   70 location.

Initial Park Improvements = That portion of the seven acre Pier 70 Park Master Plan selected as
                    the first phase of park improvements to be implemented based upon
                    available funding and other selection criteria to be determined in the Park
                    Master Plan.




P-590 (3-09)                                                                     February 4, 2011
KEY SUBMITTAL REQUIREMENTS

Through this Request for Proposals ("RFP") the City and County of San Francisco, acting by and
through the Port of San Francisco (referred to as "City" or "Port") invites proposals from all
firms qualified to provide the services described herein. At the Port’s sole discretion, failure to
abide by the requirements cited in the RFP may result in disqualification of a proposal and/or a
finding that proposal is non-responsive. Respondents must submit the following documentation:

I. Seven (7) sets of the proposal (Park Master Plan and Comprehensive Design Services
   for the Crane Cove Park Project) to include the following:
   1. Cover letter signed by an official with the firm authorized to contractually bind the firm
       as a Prime and any Proposed Subcontractors
   2. Proposer (Respondent to RFP) Information Sheet (Included in RFP as an attachment))
   3. Narrative Proposal Offer in response to the RFP
   4. Fee Proposal (in a separate sealed envelope marked “Fee Proposal”)

II.     HRC Forms (See Appendix A)
      1. Form 2A – HRC Contract Participation Form
      2. Form 2B – HRC “Good Faith” Outreach Requirements Form
      3. Form 3 – HRC Non-Discrimination Affidavit
      4. Form 4 – Joint Venture Participation Schedule &
         Application for Joint Venture Vendor number (if applicable)
      5. Form 5 – HRC Employment Form

III. Contract Documents (1 set in separate sealed envelope marked Contract Documents)
     1. City and County of San Francisco Vendor Number or Application for Vendor Number
        (See Appendix B)
     2. Business Tax Declaration (See Appendix B)
     3. Minimum Compensation Ordinance (MCO) Declaration (See Appendix B)
     4. Health Care Accountability Ordinance (HCAO) Declaration (See Appendix B)
     5. First Source Hiring Program Declaration (See Appendix B)
     6. Statement of Intent to sign contract in substantially the same form as provided in the
        RFP without exception or with noted exceptions. Exceptions may cause a firm to be
        deemed non-responsive to RFP. (See Appendix C)
     7. Non-Collusion Affidavit (See Appendix D)
     8. Certificate(s) of Insurance with letter from Insurer (or representative) confirming that
        Additional Insured Policy Endorsements as specified in the form contract (Appendix C
        to RFP) will be provided within seven business days from the date of the Notice of
        Intent to Award (See Appendix E)

All of the above documents must also be submitted on two sets of CDs , one marked for the
HRC and the other marked for the Port’s Contract Manager with the fee proposal in
editable MS Excel and pdf format. Proposers are responsible for assuring that at all listed
references that are verifying project experience submit the reference form directly to the Port’s
Contract Manager by the proposal due date. (Reference form is an attachment to the RFP)

Pre-proposal conference:              February 17, 2011; 10:00 a.m. in the Ferry Building Port
                                      Commission Meeting Room
Proposal due date:                    March 14, 2011; noon

Inquiries regarding this RFP must be directed to: norma.nelson@sfport.com. However, first
please thoroughly review the RFP.


P-590 (3-09)                                                                       February 4, 2011
                                 CONFLICT OF INTEREST

This RFP is subject to conflict of interest laws, rules and regulations governing doing business
with the City and County of San Francisco. Firms participating in a response to this RFP must
inform themselves of such laws, rules and regulations impacting their eligibility for contract
award from this RFP.

Noted Legal References
The successful respondent to this RFP/proposer will be required to comply fully with and be
bound by the applicable provisions of state and local laws related to conflicts of interest,
including Section 15.103 of the City's Charter, Article III, Chapter 2 of City’s Campaign and
Governmental Conduct Code, and Section 87100 et seq. and Section 1090 et seq. of the
Government Code of the State of California. The successful proposer will be required to
acknowledge that it is familiar with these laws; certify that it does not know of any facts that
constitute a violation of said provisions; and agree to immediately notify the City if it becomes
aware of any such fact during the term of the Agreement.

Individuals who will perform work for the City on behalf of the successful proposer might be
deemed consultants under state and local conflict of interest laws. If so, such individuals will be
required to submit a Statement of Economic Interests, California Fair Political Practices
Commission Form 700, to the City within ten calendar days of the City notifying the successful
proposer that the City has selected the proposer.


Obligations of the RFP Respondent:
It is the obligation of all respondents to this RFP, as well as their subconsultants, to determine
whether or not participation in any contract resulting from this RFP constitute a conflict of
interest. While the Port of San Francisco maintains records regarding award and execution of
contracts, it does not have the resources to ascertain whether or not a conflict of interest exists
for every prospective respondent to this RFP or its partners, subconsultants or team members.
Each respondent to this RFP must evaluate whether or not a conflict of interest exists involving
any member of its team or its firm.

 If it appears that there may be a conflict of interest based upon the information and general
guidelines provided by this RFP, the Port must be promptly notified prior to the proposal due
date. Prospective respondents to this RFP should consult their legal counsel to determine
whether a potential or actual conflict exists. However, if it becomes apparent to the Port that
conflict of interest does exist; the matter will be addressed on a case by case basis. The Port's
determination whether a specific conflict exists will depend upon the specific facts of each
situation.


General Guidelines for Work Potentially Resulting in a Conflict of Interest
As a general guideline, preplanning, program management or Advisory Services and planning
work pertaining to the project as described in this RFP may serve as work constituting a conflict
of interest for future projects. Except as prohibited by law, the Port may determine that, in the
best interests of the City and County of San Francisco, a consultant who participated in the
master plan, conceptual phase or other preliminary work for a project, may compete to provide
professional services in future phases of such project. In such event, the consultant may not use,
nor may the selection panel consider, the consultant’s prior work on the project to establish its
experience or qualifications in the competitive process. (Administrative Code Section 6.41(A))




P-590 (3-09)                                                                         February 4, 2011
          Request for Proposals for Pier 70 Crane Cove Park Project


                                              TABLE OF CONTENTS

                                                                                                                                       Page

I.      Introduction and Schedule .....................................................................................................1-2 
II.     Scope of Work .......................................................................................................................3-18 
III.    Submission Requirements ......................................................................................................19-27 
IV.     Evaluation and Selection Criteria ..........................................................................................28-31 
V.      Pre-proposal conference and Contract award ........................................................................32 
VI.     Terms and Conditions for Receipt of Proposals ....................................................................33-38 
VII.    Contract Requirements...........................................................................................................39-42 
VIII.   Protest Procedures .................................................................................................................43 


Attachments:
      Proposer Information Sheet
       Project Reference Form

Appendices:

A.      HRC Attachment 2: Requirements for Architecture, Engineering and
        Professional Services Contracts, for contacts $400,000 and over
        Proposers must submit the following forms:

        Form 2A              HRC Contract Participation form
        Form 2B              HRC “Good Faith” Outreach Requirements form
        Form 3               HRC Non-discrimination Affidavit
        Form 5               HRC Employment form

        The following HRC form may be required, depending on the circumstances:

        Form 4               Joint Venture Participation Schedule with CCSF JV Vendor #

        All of the above HRC Forms may be obtained from the following website:
        http://www.sf-hrc.org/index.aspx?page-73

B.      Standard Forms: Listing and Internet addresses of Forms related to
        Taxpayer Identification Number and Certification, to Business Tax
        Declaration, and to Chapters 12B and 12C, and 14B of the
        S.F. Administrative Code.
C.      Agreement for Professional Services (form P-500) and Notice of Intent
D.      Non-Collusion Affidavit
E.      Insurance Requirements and Notice of Intent
F.      Pier 70 Site Plan




P-590 (3-09)                                                                                                        February 4, 2011
RFP for Pier 70 Crane Cove Park Project

                                          Request for Proposals for

                   PIER 70 CRANE COVE PARK PROJECT - Contract #2740

                                     I.       Introduction and Schedule


     A. General
     Through this Request for Proposals (the “RFP”), the Port of San Francisco, a department of
the City and County of San Francisco (hereinafter referred to as the "Port" or "City") solicits
professional services of a multidisciplinary design team to complete a Master Park Plan and
Detailed Design for construction of Initial Park Improvements for a new park to be designated as
Crane Cove Park (“The Project”). The design team must be led by a Landscape Architect,
Architect or Urban Design firm with subconsultants participating in the areas not limited to:
historic preservation, cost estimating and engineering (environmental, coastal, structural, civil,
geotechnical and electrical). Proposers must possess substantial experience in the design of
public works projects and the prime consultant must demonstrate expertise in the design of
public park located within a maritime environment with historic features. This solicitation is
authorized by Port Commission Resolution No. 10-79.

         The Port invites qualified design firms to submit proposals for planning and design
services needed to advance the Project from a component of the Pier 70 Preferred Master Plan
(“Pier 70 Master Plan”) and Blue Greenway, to complete a Conceptual Park Master Plan, and to
implement improvements to the extent of available funding. Improvements to be implemented
are described as “Initial Park Improvements”1 in the RFP Scope of Work. At the Port’s sole
discretion and depending upon funding, the Port may request the successful respondent to
complete the final design, develop bid documents, assist in bidding, and provide design support
during construction. Determination and processing under the California Environmental Quality
Act ("CEQA") will be handled by the Port; but the consulting firm shall provide design
information as requested to support the CEQA process. Environmental and other construction
related permits will be handled by the Port; however, the selected consultant shall be responsible
for obtaining design approval from the Port.

         The proposed Crane Cove Park will be located in an area designated within the Pier 70
Master Plan. Pier 70 is a 69 acre historic shipyard property located south of Mission Bay, bound
by Mariposa Street to the north, Illinois Street to the west, 22nd Street to the south, and San
Francisco Bay to the east as shown in Exhibit 1: Pier 70 Site Setting and Location. The Project
site is a seven (7) acre site located generally east of Illinois Street between 19th and Mariposa
Streets along the Bay shoreline. When complete, Crane Cove Park will be one of several parks
along the San Francisco Blue Greenway funded by the 2008 Clean and Safe Neighborhoods
Parks General Obligation Bond.

         While the Port’s current funding for this project is not anticipated to cover the cost for the
entire park site development, the successful respondent will be responsible for helping the Port’s
decision-making process to maximize use of the limited project budget to create a public park
that is safe, functional and desirable for public use. Firms responding to this RFP will need to
understand that the project soft costs must be carefully expended in order to maximize available
funds for park improvements and thereby provide a greater public benefit. As such, this RFP

11
  Based upon the planning work conducted to date, it is estimated that the total cost of improvements for all of
Crane Cove Park is approximately $30 million, which has not been completely secured. It is estimated that
approximately $6-10 million of the G.O. Bond may be available for an “Initial Phase” of improvements.




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RFP for Pier 70 Crane Cove Park Project

defines the parameters for the level of effort in completing the Park Master Plan and Detailed
Design relative to fees proposed by all respondents. (Note: Failure to submit the fee proposal in
the completed format as requested will result in a determination of non-responsiveness to the
RFP.) In order to provide maximum opportunity for City employees to participate in the scope
of work, the Port reserves the right to complete phases 3 and 4 of the scope of work utilizing City
personnel.

        The Port intends to select the most-qualified responsive team and award a contract with
an initial term of three years. In addition, the Port shall have two options to extend the term for a
period of one year each, which the Port may exercise in its sole discretion.

     B. Schedule
       The anticipated schedule for selecting a consultant is:

               Procurement Phase                                     Tentative Schedule
RFP is advertised and issued by the Port                      Friday, February 4, 2011
Pre-proposal conference (optional)                            Thursday, February 17, 2011;
                                                              10:00 a.m
Deadline for written questions/RFP clarifications             Thursday, February 24, 2011, noon
Proposals due                                                 Monday, March 14, 2011;noon
Short-list notice for Interviews                              Monday, March 28, 2011
Interviews with short-listed teams                            Thursday, March 31, 2011
Notice of Intent to Award                                     Friday, April 1, 2011
Pre-Award Conference                                          Wednesday, April 6, 2011
Final Insurance Documents Due                                 Wednesday, April 6, 2011
Final Negotiations/Best & Final Offer
(or Pre-Award Conference with Next Ranked Firm)
Best & Final offer Next Ranked Firm (Optional)
Port Commission Action on Contract Award                      Tuesday, May 10, 2011
Contract Term Commences                                       May 16, 2011


Key Milestone Schedule
Phase 1: Park Master Plan & Cost Estimates for alternate Design Concepts
Date:     March, 2012

Phase 2:       Schematic Design Development for Initial Park Improvements
Date:          October, 2012

Phase 3:       Detailed Design with Signed Plans, Specifications, Constructability Report & Cost
               Estimate
Date:          April, 2013
Phase 4:       Bid, Construction Administration and Project Close-out
Date:          end of December, 2014




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RFP for Pier 70 Crane Cove Park Project



                                      II.     Scope of Work

The Scope of Work described below represents a general guide and is not intended to be a
complete list of all work necessary to complete the Project. However, the services shall be in
compliance with all applicable local, state and federal standards, rules, regulations and laws. The
purpose of the work solicited in this RFP is to complete a Park Master Plan for the entire Crane
Cove Park site and advance the design to completion of park improvements to the maximum
extent of available funding for park improvements. Currently, the Crane Cove Park
improvement budget is estimated to be $6-$10 millionand must be considered in the context of
all of the other Blue Greenway General Obligation Bond projects. Projects included in the
General Obligation Bond funding must be completed by year 2014.

     A. Background
The following background information is provided so that prospective respondents to this RFP
gain a sufficient understanding of the project to enhance the quality of their submissions.
However, prospective respondents may wish to visit the Port’s website at www.sfport.com to
access additional background information about the Pier 70 and the Blue Greenway.

Pier 70 Master Plan
The Pier 70 Master Plan includes the 69 acre historic shipyard property which is the most intact
19th century industrial complex west of the Mississippi River. The site was significant in the
industrialization of the United States, where supplies were manufactured for the California and
Nevada mining operations and the Transcontinental Railway. In addition, ships built at Pier 70
supported the United States military engagements from the Spanish American War in the late
1800’s through the two World Wars and into the 1970’s. Pier 70 remains the location of the
Port’s ship repair industry on about 17 acres adjacent to the Crane Cove Park site. The
continuation of this key maritime industry as well as the reuse and improvement of the rest of the
site celebrating Pier70’s history are central purposes of the Pier 70 Master Plan.

The vision for Pier 70 is stated in the Master Plan as follows:

        Create a vibrant and authentic historic district that re-establishes
        the historic activity level, activates new waterfront open spaces,
        creates a center for innovative industries, and integrates on-going
        ship repair operations.

The Master Plan also articulates the following goals to provide a policy framework to guide Pier
70’s transformation into its vision:

    1. Create a Pier 70 National Register Historic District and rehabilitate its extraordinary
       historic resources.
    2. Preserve the long-term viability of the ship repair industry.
    3. Create a major new shoreline open space system that extends the San Francisco Bay Trail
       and the Blue Greenway to and through Pier 70.
    4. Promote sustainable mixed-use infill development and economic vitality that includes
       climate adaptation strategies appropriate to the Port’s waterfront location.
    5. Provide sites for office, research, emerging technologies, light industry, commercial,
       cultural, and recreational uses to expand San Francisco’s economic base and generate
       revenues to fund public benefits.
    6. Promote development that is pedestrian-oriented and fosters use of alternative,
       sustainable transportation modes and practices.



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    7. Extend the city street grid to enhance public access and integrate new development with
       the Central Waterfront.
    8. Remediate environmental contamination to enable public use and enjoyment of Pier 70
       and its waterfront and improve environmental quality.

Environmental remediation, adaptive reuse, and infill development within Pier 70 will provide
the opportunity to create new access to the waterfront for public enjoyment. Crane Cove Park is
a central public feature of these efforts. The Plan’s open space system ties in with existing
regional open space plans, including the Bay Trail, Bay Water Trail Plan and to the Port’s
Waterfront Land Use Plan, “Design and Access Element”. The open space goals articulated in
the Pier 70 Master Plan are:

    1. Create public open spaces that attract a diverse spectrum of users and establish a sense of
       identity and focus for new development at Pier 70 that is sensitive to ship repair
       operations.
    2. Develop a diverse network and program of parks, paths, roads, and public spaces that
       recognize historic passages and connect upland areas and adjacent neighborhoods to
       waterfront open spaces, enjoyment of the Bay, and celebrate and reveal the rich history of
       Pier 70
    3. Integrate the Bay Trail, the Bay Water Trail, and the Blue Greenway into the design of
       the Pier 70 open space network, which creates an inter-connected path that links public
       open spaces along the shoreline, includes areas that support natural habitat for wildlife,
       and provides access into or on the Bay.
    4. Require sensitive design and site placement of new development adjacent to the shoreline
       open spaces that provide comfortable sunlight access and microclimate conditions that
       support a high level of public enjoyment of those open spaces.
    5. Use hardscape paving and materials to improve streets, pedestrian ways, and other public
       spaces that interface with historic resources to respect the industrial character of Pier 70,
       and create shoreline access wherever possible.
    6. Allow ancillary structures in major open spaces to support water-oriented recreational
       activities and users, such as aquatic center, boat rental and supplies, and refreshments.

As noted above, in addition to objectives established through the Port’s Pier 70 planning process,
the Crane Cove Park site is regarded as an important neighborhood park open space resource,
particularly for the upland Dogpatch and Potrero communities. The site provides a regional
benefit by improving the waterfront and has been specifically identified as an open space
objective in the Eastern Neighborhoods Plan and rezoning adopted by the San Francisco
Planning Commission in 2009.

Prop A General Obligation Bond - 2008 Clean and Safe Neighborhood Park Bond
In February of 2008, the voters of the City and County of San Francisco approved Proposition A,
a $185 million General Obligation Bond identified as the 2008 Clean and Safe Neighborhood
Park Bond (G. O. Bond). Under the G.O. Bond, a total of $151.5 million will be used for
improvements to Recreation and Park Department properties and the remaining $33.5 million
has been allocated to the Port of San Francisco. The Port has allocated $22.5 million of its share



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of the G. O. Bond funding towards the completion of several parks located with the City’s Blue
Greenway. No more than half of the total allocation ($6-10 million) to parks in the Blue
Greenway will be allocated to Crane Cove Park.

Blue Greenway Planning Process
The Blue Greenway is a City project to create a public open space system with connections to
the waterfront, extending the China Basin at the north end to Candlestick Point Sate Recreation
Area at the City’s south end. The Blue Greenway serves to improve and enhance the San
Francisco Bay Trail and recreational water access objectives of the San Francisco Bay Water
Trail and deliver a system of open space improvements consistent with the policies established in
the Port’s Waterfront Land Use Plan, Design and Access Element.

In addition to Crane Cove Park, the G. O. Bond contemplates other Blue Greenway open space
improvements, including the Bayfront Park shoreline in Mission Bay to the north, and Warm
Water Cove, Islais Creek and Heron’s Head Park to the south.

Project Site Conditions
The designated Crane Cove Park open space is unique and requires more detailed and specialized
site analysis in order to meet the funding and implementation deadlines. Like other Blue
Greenway open spaces, Crane Cove Park is an important waterfront open space location.
However, the improvement of Crane Cove Park must also respond to planning and public open
space objectives that derive from the Pier 70 Plan and the City’s Eastern Neighborhood Plan. In
addition, there are other complexities that highlight the current need for consulting services for
Crane Cove Park, above other Blue Greenway park projects under consideration. These
considerations include:

    1. The large size of the park planning area
    2. Constraints associated with industrial contamination and geotechnical considerations
    3. Interrelationships with the Pier 70 Plan open space system and its contribution to the
       Eastern Neighborhood open space needs.
    4. The adaptive reuse of Buildings 110, 50, a portion of Building 109, Slipway 4 and Cranes
       14 and 30 are located within the park area and must be addressed so that the park design
       complies with the Secretary of the Interior Standards for Historic Rehabilitation.


     B. Description of Work Scope, Deliverables and Schedule
Generally, the scope of work will consist of a four phases that will ultimately result in the
completion of Crane Cove Park as a new public park amenity. The contract to be awarded from
this RFP process will separate the first two phases (Phases 1 and 2) from the last two phases.
The Port reserves the right to perform the last two phases (Phases 3 and 4) using City employees
to deliver the project. The four project phases in general are as follows:

    1. Park Master Plan. In coordination with Port staff, the Consultant shall develop a
       Conceptual Master Plan and preliminary cost estimate for Crane Cove Park. This work
       will involve producing three (3) alternative options for the Conceptual Master Park
       Design. These options will then be presented for public review and comment, leading to
       a concept plan and project phasing approach, including identification of an “Initial
       Phase” of improvements to accommodate the limited project funding.
    2. Schematic Design . After the Port has provided the consultant with a construction
       budget, the Consultant will proceed with schematic design and refined cost estimates for
       the first phase of the Initial Park Improvements design process. During this process, the
       Consultant shall assist Port staff with environmental review as required under the




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       California Environmental Quality Act (CEQA) and perform a preliminary
       constructability review.
    3. Detailed Design . During this project phase, the Consultant will prepare detailed
       drawings, specifications, and cost estimates as required to construct the initial phase of
       the Initial Park Improvements. This phase will include a constructability review as well
       a final construction cost estimate.
    4. Construction Bid and Design Administration Support Services. The Consultant will
       assist with the bid and construction components of the project.

In performing the above work, the Consultant will participate in one or more types of meetings
in order to deliver the work described herein. Such meetings may include meetings with Port
staff for coordination and review, design review committees, community workshops, public
meeting presentations and as required for the entitlement process, all of which will be
coordinated by the Port’s Manager for this Project.

The Consultant shall manage the design team effort including coordination, communication,
schedule and budget. Specific consultant project management tasks include the following:

    •   Meetings: Maintain accurate written records of meeting minutes and of progress and
        quality of the work. Consultant’s Project Manager and relevant key team members shall
        attend meetings.
    •   Schedule: Develop and maintain key milestone schedule for the Master Park Design and
        detailed schedule for design with submittal dates, milestones and logic. Utilize Microsoft
        project or Primavera. Submit schedule (pdf and native format) for review and approval
        within 2 weeks after NTP. Update schedule as required.
    •   3-Week Look Ahead Schedule: Develop and maintain a schedule showing primary
        activities completed week prior, and scheduled for current week and week after.
    •   Data Request Log: Maintain a log to track key data requests include date requested,
        required by, received and any notes. Log shall be updated as needed.
    •   Quality Control (QC) Plan: Prepare and implement a plan to ensure quality of design
        and submittals. Submit the plan for review and approval within 2 weeks after NTP.
        Provide QC documentation with each submittal.
    •   All written documents are to be provided in hard copy as well as editable digital format
        through electronic submission and final documents shall be provide on a CD. All
        software used for this project shall be compatible with Port software.
    •   All drawings to use AutoCAD 2010and Port CADD Standards and other Port approved
        software. The selected consultant shall provide six (6) copies of each deliverable (half
        size drawings) and electronic files including a Acrobat pdf copy and original files
        (MSWord, AutoCAD 2010, others). Final Drawings shall be Full Size on Heavy Bond,
        Stamped and Wet Signed. Consultant shall provide good quality Acrobat pdf scan of
        signed drawings sufficient to easily read and interpret the data presented.
    •
    •   All specifications to use MS Word and be in a consistent format approved by the Port.
    •   Final signed plans to be provided as full size prints on heavy bond paper.

The successful respondent to the RFP must address the tasks and requirements as specified in
this RFP. Respondents may submit an alternative approach or modified scope if they believe it
will meet the purpose of the RFP. However, such a modified scope must be in addition to the
requested scope and submitted as a separate document labeled as alternate scope of services
offer. The fee proposal for such a modified scope must be submitted as well. The evaluation
panel may evaluate the merits of the Port considering any and all modified scope of services



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offered in response to this RFP. The evaluation panel may also make recommendations to the
Port with regards to any modified scope of services offered by the proposer.

Teams are strongly encouraged to visit the project site prior to attending the pre-proposal
meeting or otherwise prior to preparing a proposal in response to this RFP. The Consultant shall
provide safety equipment and training in compliance with CalOSHA and other applicable
regulatory and legal requirements for this work.

It is the proposer’s responsibility to identify all of the requirements to accomplish the Project’s
purpose for each of the Project phases. Proposers are required to provide in their submittal
strategies, detailed subtasks, stakeholders, roles and responsibilities in conveying to the Port their
understanding of the requirements to successfully complete each phase of the work.

For the four project phases of work, the Port has identified the following key tasks necessary to
accomplish the purpose of this RFP. The estimated timeframe for completion is also included,
consistent with the milestone schedule provided in the RFP introduction.


Phase 1        Park Master Plan
               Schedule for Completion: 11 months from Notice to Proceed – Estimate March
               2012

In this phase, the selected consultant will assess the existing conditions by reviewing past plans
and reports; identifying and filling of data gaps; establish planning and design criteria; determine
an appropriate program of uses; develop a Park Master Plan that includes conceptual design
alternatives and preliminary cost estimates for the entire Crane Cove Park site. In this phase, the
selected consultant will also identify an appropriate sequence for the Initial park development
phase and subsequent park development phases, based upon available funding.

This phase will involve substantial community review as well as presentations to and reviews by,
the Port Commission, regulatory partners and the public. The Port will coordinate and facilitate
all public and regulatory partner meetings. Regulatory partners include: The San Francisco Bay
Conservation and Development Commission (BCDC), the San Francisco Historic Preservation
Commission (HPC), and the California Office of Historic Preservation Officer (OHP).


Task #1: Review planning, environmental, architectural and engineering analysis and other data
completed to date (including those listed below)

    a. Pier 70 Preferred Master Plan, April 2010
    b. Pier 70 Environmental Site Investigation Analysis
       i.      Site wide investigation
       ii.     Northeast Pier 70 shoreline investigation
       iii.    Other relevant Environmental Reports
    c. Pier 70 Historic District Nomination
    d. Historic Building Survey, 2008, Carey and Company and OLMN Structural Engineers
    e. Historic Building Cost Estimates, 2008, M. Lee Cost Estimators
    f. Environmental Remediation Probabilistic Cost Estimate, 2009 by Treadwell & Rollo
    g. Geotechnical Data
    h. Pier 70 Market Study
    i. Financial Feasibility Analysis, 2010 by Economic Planning Systems, Inc.
    j. City and County of San Francisco Eastern Neighborhoods Central Waterfront Plan
    k. Port of San Francisco Pier 70 Facility Assessment Reports




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    l. Blue Greenway Planning and Design Guidelines, Existing Conditions and Program and
       use document

Estimate Time for Completion of Task:             4 weeks

Deliverable: Written report and associated exhibits submitted to Port at least one week prior to
             Project Kick-off meeting that includes: opportunities, constraints and issues (i.e.
             environmental conditions, political, financial, stakeholder) requiring consideration
             in development of concepts, identification of data gaps and Draft Strategic Project
             Work Plan. The Draft Strategic Project Work Plan will outline the initial
             recommended approach for completing the project based upon the information
             available in completing this task.

Task #2: Project Kick-off meeting
Meet with key Port project staff to review deliverables from Task 1, which will include strategic
recommendations based upon preliminary observations and project needs assessment.

Estimate Time for Completion of Task:             1 meeting for up to 2 hours

Deliverable: Meeting notes to include topics, key discussion and action items for all parties.


Task #3: Meet with Port tenants (coordinated through Port staff) to discuss and identify issues
pertaining to park improvements

Estimate Time for Completion of Task:             1 week; 2 meetings @ 1 hour each

Deliverable: Meeting notes to include topics, key discussion and action items for all parties. A
             memorandum citing issues and strategic recommendations to address identified
             issues.


Task #4: Draft Project Definition Report that reviews 1) existing conditions; 2) opportunities;
3)constraints; 4)park program and uses considerations; 5) issues; and 6) planning and design
criteria (including, but not limited to those listed below that were developed through previous
planning efforts)

        A.          General Criteria:
               1.   Site Access (water and land; Blue Greenway)
               2.   View to and from (water and land)
               3.   Site environmental/contamination
               4.   Historic Resources Rehabilitation and Interpretation
               5.   Adjacent development parcels, including:
                        a. Conduct site analysis and develop concepts to inform appropriate site
                           configuration of adjacent development parcels as identified in the Pier 70
                           Preferred Master Plan
                        b. Identify appropriate site boundary options
               6.   Shoreline edge treatment options
               7.   Shoreline sediment
               8.   Sea level rise
               9.   Solar and wind orientation




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               10. Adjacent uses (ship repair, commercial and residential uses within Pier 70; and
                   neighborhoods/districts adjacent to Pier 70 area)
               11. Geotechnical factors
               12. Site utilities
               13. Sustainability
               14. Existing/future interim leases
               15. Relationship to adjacent projects and neighborhood

        B.        Specific Criteria:
                  1.      Site Boundary Considerations
                  a. The boundary as depicted in the Pier 70 Plan should be the baseline plan
                  b. An alternative that expands the Park’s northern boundary beyond the Knease
                     Building should be considered
                  c. Building 109 on the southern side of the park must be evaluated to ascertain
                     whether it could be integrated or adaptively reused as part of the Park
                  d. Parcels located along Illinois Street adjacent to or near the Park must be
                     factored in as the Park design evolves
                  2.      Historic Preservation
                  a. Secretary of the Interior standards regarding historic structures and the site
                     within the context of the district must be met in the design and
                     implementation of the Park
                  b. Historic Slipway #4, cranes 14 and 30 as well as associated structures must be
                     retained and integrated into the park design
                  c. Other existing historic structures identified in the Pier 70 Plan must be
                     retained
                  d. An approach to interpreting the site’s history must be included
                  3.      Access
                  a. A program of uses that connects the Park to the larger Pier 70 areas and Blue
                     Greenway must be incorporated into the Conceptual Park Design and
                     subsequent more detailed designs
                  b. The Park must include access via a future 19th Street into the site as per the
                     Pier 70 Plan and access must take into consideration the grade changes at
                     Illinois Street
                  c. A circulation plan must be prepared that provides for a continuous pedestrian
                     and bicycle circulation route through the site and that connects to 20th Street
                  d. The following views must be maintained: (a) to and through site 19th, 18th and
                     Illinois Streets; (b) from the water into the site; (c) from the site into the
                     adjacent Dogpatch neighborhood; and (d) from the neighborhood and the park
                     to the ship repair facility.

                  4.      Adjacent Development/Leasing
                  a. Based upon existing and on-going Port studies, alternatives for the Park layout
                     must be developed that respond to the height, depth, configuration and
                     location of parcels proposed for development along Illinois Street. These
                     alternatives should include how the Park would be accessed from these
                     parcels; which appropriate ground floor uses would help activate the Park, and
                     how shadows caused by new buildings on the parcels might impact the site.




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               b. Using information from existing and on-going studies, an evaluation must be
                  performed to understand how the proposed adjacent development parcels
                  would impact the Park’s layout, access and uses depending on their scale,
                  configuration and location.
               c. Uses, including concessions, that are likely to serve and activate the site must
                  be proposed in the Park design.
               d. The Park must be compatible with the adjacent ship repair operations,
                  Homeland Security and other security requirements
               e. The phasing for Park improvements must allow for continued interim leasing
                  uses on the site until the complete Park project is fully funded and
                  implemented.

               5.     Environmental
               a. Shoreline improvements must be designed to address rising sea level factors,
                  protection of the shoreline from erosion and reduction of potential risks
                  associated with contaminants in soil by minimizing or eliminating exposure to
                  surface soil
               b. The Park Master Design Plan must allow for the potential that existing
                  shallow fill/soil will be remediated during the course of Park development by
                  removing, replacing or covering soil to prevent future Park users’ exposure
                  and subsequently will be managed in accordance with the Pier 70 Risk
                  Management Plan.
               c. A strategy to retain or treat stormwater runoff within the Park site and from
                  existing and future adjacent uses must be proposed
               d. Park improvements must be designed such that they meet or exceed the Port’s
                  Green Building Ordinance and Sustainability Plan
               e. The location of Combined Sewer Outfalls must be taken into account in
                  designing the Park

               6.     Park Uses
               a. It must be assumed that a human powered craft aquatic center and boat
                  landing/launch will be developed at the Park
               b. The Park must be designed to assume a mix of recreational uses including
                  passive and active recreation that will in turn require soft and hard-scapes.
               c. Locations for public art and historical artifacts must be proposed.

               7.     Phasing of Improvements
               a. The overall Conceptual Master Park Design and Initial Phase Park
                  Improvements must be designed for safe access at all times
               b. Initial Park Improvements should limit impacts to existing tenants along
                  Illinois Street
               c. The Initial Park Improvements design must include shoreline clean up and
                  protection along the entire edge of the Park
               d. Park design must address protection of the two cranes so that they do not fall
                  during a seismic event
               e. Access to the site via a new 19th Street (some portion or form of
                  road/driveway) must be included in the Initial Park Improvements’ Design
               f. The development of the Park must be phased to assure the expenditure of GO
                  Bond funds by 2014




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               8.     Other Issues
               a. A utility layout that will serve both the initial and all other phases of the
                  Conceptual Master Park Design must be included
               b. Security and public safety requirements must be incorporated into all design
                  concepts


Estimate Time for Completion of Task:        6 weeks
Deliverable: Draft Project Definition Report and accompanying exhibits as outlined in task
              description to be submitted to Port 1 week prior to Task 5.


Task #5 Project Definition meeting to review Task 4 Deliverable

One (1) meeting; Two (2) hours duration.

Deliverable: Meeting Notes that will guide revision of Project Definition to guide next steps and
             confirm stakeholder participants.


Task #6 Finalize Project Definition Report for public review and prepare Draft Park Master Plan
Design Alternatives (minimum of 3) based upon outcomes of Task 1-5.

Estimated Time for Completion of Task: 6 weeks

Deliverable: Finalize Project Definition Report for Public Review and Development of a
             minimum of three (3) Draft Park Master Plan Conceptual Design Alternatives that
             are based upon the Project Design Criteria and recommendations from the Project
             Definition Report . These documents must be submitted to Port for review 1 week
             prior to Task 7.


Task 7: Meet with Port to Review Deliverables from Task 6

Estimated Time for Completion of Task: 1 meeting (2 hours)

Deliverable: Meeting notes summarizing issues discussed and outlining next steps


Task 8: Refine Park Master Plan Conceptual Design Alternatives based upon Port comments.
Presentation of Project Definition and Draft Park Master Plan Conceptual Design Alternatives to
stakeholders for review and comment.

Estimated Time for Completion of Task: 4-6 weeks

Deliverable: Project Definition and Draft Park Master Plan outline Documents and drawings in
             report and presentation format for Port review 1 week prior to first public meeting.
             There are to be a minimum of 4 public meetings estimated at 2 hours each. Meeting
             notes summarizing issues discussed and outline of next steps to advance the project
             to the next deliverable.




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Task 9: Prepare an issues memorandum document with associated exhibits that summarize
comments received through outreach process and identifies how comments will influence Final
Draft Park Master Plan and Phasing of Park Improvements.

Estimated Time for Completion of Task: 2 weeks

Deliverable: Issues Memorandum and Recommendations to be submitted to Port 1 week prior to
            Task 10.


Task 10: Meet with Port to review comments received through community outreach process and
discuss next steps:

Estimated Time for Completion of Task: 1 meeting (2 hours)

Deliverable: Meeting notes summarizing issues discussed and outlining next steps


Task 11: Develop Draft Park Master Plan,Preliminary Phasing and Cost estimate based upon
stakeholder input.

Estimated Time for Completion of Task: 6 weeks

Deliverable: Draft Park Master Plan, cost estimates and phasing options must be submitted to the
             Port 1 week prior to Task 12.


Task 12: Review with Port staff Draft Park Master Plan, cost estimates and phasing options

Estimated Time for Completion of Task: 1 meeting (2 hours)

Deliverable: Meeting notes summarizing issues discussed and outlining next steps


Task 13: Refine Park Master Plan, cost estimates and phasing options
providing a preliminary recommendation of Initial Park Improvements and cost based upon
comments received from Port,

Estimated Time for Completion of Task: 2 weeks

Deliverable: Refined Draft Park Master Plan, cost estimates and phasing options, Must be
            submitted to the Port, 1 week prior to Task 14.

Task 14: Present Draft Park Master Plan, phasing and cost estimates to the community, Port
Commission and regulatory partners for review and comment, including recommendation for
Initial Phase of Park Improvements.

Estimated Time for Completion of Task: 4-6 weeks

Deliverable: (4 public meetings, 2 hours each)
             Presentation documents to be delivered to Port, 1 week prior to first public meeting.
             Meeting notes summarizing issues discussed and outlining next steps. Prepare




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               summary document of comments received and recommended next steps to finalize
               Concept Park Master Plan, Park Improvements – Phase 1 and Cost Estimates.


Task 15: Meet with Port to review comments received through community outreach process and
discuss next steps.

Estimated Time for Completion of Task: 1 meeting (2 hours)

Deliverable: Meeting notes summarizing issues discussed and outlining next steps


Task 16: Finalize Park Master Plan, Cost Estimates and proposed Initial Park Improvements
Conceptual Design based upon available funding.

Estimated Time for Completion of Task: 6 weeks

Deliverable: Prepare Final Conceptual Master Plan, cost estimates and conceptual design for
            Initial Park Improvements


Task 17: Provide technical assistance to Port staff as required to support CEQA review process



Phase 2:        Schematic Design for Initial Park Improvements
                Schedule: Seven (7) months from completion of Phase 1


This Phase of work will be to develop schematic designs for the Crane Cove Park Initial
ParkImprovements as identified in Phase 1. The task includes developing schematic design
concepts and refining cost estimates. This work will undergo public review and comment by the
Port Commission, community stakeholders and regulatory partners, including: BCDC, HPC, and
SHPO. (The Port will coordinate and facilitate all public and regulatory partner meetings.)
Task 1: Based upon the Park Master Plan developed in Phase 1 and the established construction
budget; develop Schematic Design alternatives for the Initial Park Improvements to include, but
not be limited to the following components and criteria:

                    a.   Shoreline Treatment
                    b.   Access
                    c.   Connection to Blue Greenway and other Pier 70 projects
                    d.   Treatment of Historic attributes and resources
                    e.   Integration with surrounding uses and future development
                    f.   Consistency with Site Risk Management Plan
                    g.   Site furnishings
                    h.   Maintenance
                    i.   Materials
                    j.   Signage and interpretation
                    k.   Security
                    l.   Ability to phase additional improvements
                    m.   All regulatory requirements




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Estimated Time for Completion of Task: 3 weeks

Deliverable: Schematic Design Concepts for Initial Park Improvements based upon work
             completed in Task 1. Three (3) Schematic Design Alternatives mustbe delivered to
             Port staff 1 week prior to Task 2. Deliverables will include narrative description of
             park features and amenities, detailed cost estimates and all necessary drawings to
             covey design intent to public and regulatory partners in digital editable format and
             in hard copy.



Task 2: Review Initial Park Improvement Alternative Designs with Port staff

Estimated Time for Completion of Task: 1 meeting (2 hours)
Deliverable: Meeting notes summarizing issues discussed and outlining next steps


Task 3: Refine Initial Park Improvement Design Alternatives

Estimated Time for Completion of Task: 2 weeks

Deliverable: Refined Alternative Design Alternatives for Initial Park Improvements based upon
             Port comments, to be submitted to Port 1 week prior to Task 4


Task 4: Present Initial Park Improvement Design Alternatives to community, Port Commission
and regulatory partners (including DRB/WDAC).

Estimated Time for Completion of Task: 6 weeks

Deliverable: Meeting notes summarizing issues discussed and outlining next steps; (4 meetings,
             2 hours each)


Task 5: Revise Initial Park Improvement Design Alternatives Analysis based upon stakeholder
comments and provide recommend a preferred design option based upon the project definition
and design criteria Concept and cost estimates based upon comments received (4 weeks)

Estimated Time for Completion of Task: 4 weeks
Deliverable: Analysis of each of the three design alternatives pros and cons; Recommendation of
             preferred design option based upon the project definition, design criteria and
             stakeholder input. Preliminary cost estimates for the recommended design. Meeting
             notes summarizing issues discussed and outlining next steps


Task 6: Review Task 5 deliverables with Port Staff

Estimated Time for Completion of Task: 1 meeting - 2 hours
Deliverable: Meeting notes summarizing issues discussed and outlining next steps



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Task 7: Finalize Design Program for Initial Park Improvement and cost estimates

Estimated Time for Completion of Task: 4 weeks
Deliverable: Final Schematic Design Drawings as associated written documentation (Design
             Basis) supporting the recommended design along with exhibits for the Initial Park
             Improvement


Task 8: Provide support, as directed, to assist Port complete CEQA review.



Phase 3:       Detailed Design
               Schedule: Six (6) Months from Completion of Phase 2

The intent of this Initial Phase Park Project Improvement is to provide a safe and enjoyable park
for citizens of all types and that subsequent improvements will only add to the user experience
based upon the outcomes of Phases 2 and 3. Thus, the detailed design phase is intended to
facilitate bidding and construction of the schematic design selected from phase 2 of this RFP
Scope of Work for the Initial Park Improvement.

This phase of the project will be offered to the San Francisco Department of Public Works
(SFDPW) in order to maximize city employee participation on city work. The Port reserves the
right to award this Phase to the Consultant, to SFDPW or to advertise a new RFP to contract for
the work if acceptable terms cannot be negotiated. If SFDPW is selected to complete this RFP
Scope of Work phases 3 and 4, the Port may also retain the Consultant on a negotiated lump sum
or time and materials basis to support the project as needed.

If selected for this phase, the Consultant will review the schematic design for constructability
within the construction budget/schedule and provide all necessary design drawings, details,
investigations, plans and specifications consistent with industry best practice standards to yield
the most efficient and cost effective bidding and construction outcome for the project . The
selected Consultant shall incorporate into the plans and specifications a bidder’s questionnaire to
facilitate determining the lowest responsible bidder and specify standards to define how each
bidder will be deemed responsible.

The Consultant shall manage, coordinate and check work of all technical disciplines, provide
intermediate submittals for Port review ( 35%, 65%, 95% and 100%) respond to and incorporate
changes as the result of Port and stakeholder review and deliver final documents wet signed by
appropriate technical leads licensed by the State of California. In addition, the Consultant will
provided support for permitting and other final project approvals. Since the funding is fixed,
Consultant will be responsible for adjustment and refinement of the design to meet the project
budget.

The Consultant’s scope of work shall also include development of construction cost estimate,
construction schedule, engineering calculations, and constructability review.

Deliverables:
       Task 1: Project Management Documents with Investigation Reports




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        Task 2: 35% Plans, Specifications and Engineering Documents (PSE)
                  • Plans
                  • Specifications Index
                  • Structural Calculations
                  • Cost Estimate and Quantity Calculations

        Task 3: 65% PS&E
                   • Plans
                   • Specifications
                   • Structural Calculations
                   • Cost Estimate and Quantity Calculations
                   • Construction Schedule
                   • Response to 65% Review Comments
        Task 4: 95% PS&E
                   • Plans
                   • Specifications
                   • Final Structural Calculations
                   • Updated Cost Estimate and Quantity Calculations
                   • Updated Construction Schedule
                   • Response to 65% Review Comments
        Task 5: 100% PS&E
                   • Final Plans
                   • Final Specifications
                   • Final Cost Estimate
                   • Final Construction Schedule
                   • Response to 95% Review Comments
        Task 6: Final Signed PS&E
                   • Signed Plans
                   • Specification Signature Sheet


Phase 4:       Bid and Construction Administration Design Support
Schedule:      12 months from completion of Phase 3

This phase will consist of assisting Port staff during the bidding and construction of the Project.
The selected consultant shall, as needed. ensure the intent of design is met and necessary changes
are engineered. This Phase of work will only be authorized upon successful completion of Phase
3 and the Port’s determination of a biddable project and successful bid project based upon the
number of responsive and responsible bidders that are within the construction budget.

Task 1: Bidding Stage
At the Bidding Phase the Port will advertise for a contractor to construct the Project. The
selected Consultant will provide the following services:
    • Assisting the Port in answering all questions on bid documents (QBD);
    • Providing modifications or additional drawings and specifications, as required to issue
        Bid Addendum/Addenda in a timely fashion;
    • Attending pre-bid conference, and
    • Assisting in evaluating bid proposals.

Task 2: Construction Administration Design Support
During construction, the selected Consultant will assist the Port in resolving construction issues
brought forward by the Contractor and in determining whether or not the Project is constructed




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per the approved design. Construction Stage professional design services shall include, but not
limited to the following:

    •   Review and comment on Contractor’s proposed inspection and test plans, including
        verification of the scope of inspection, testing, witness points, hold points, sample
        submissions, prototype submissions, etc;
    •   Provide prompt advice on the interpretation of the drawings and technical specifications,
        issuing supplementary details and instructions as required, and update drawings to reflect
        details issued as part of the Request For Information (RFI) process;
    •   Review and approve material and equipment submittals;
    •   Prepare field design sketches, as necessary;
    •   Provide geotechnical service to review pile blow counts and confirm adequacy of piling;
    •   Provide assurance to Port that the demolition and hazmat abatement is in accordance with
        the specifications and statutory requirements;
    •   Evaluate temporary shoring;
    •   Review and comment on Contractor’s design alternatives;
    •   Assess, evaluate and report on change order requests and claims;
    •   Provide routine attendance on site by all appropriate consultant team members to verify
        Project is being constructed in compliance with bid drawings, codes, and specifications,
        followed with documentation through standardized construction observation reports;
    •   Assist with Punch out the completed work;
    •   All other tasks as may be necessary to ensure the project is constructed within the Project
        design drawings, specifications, entitlements and budget;
    •   Attend weekly meetings with the Port, construction manager and Contractor as directed
        by Port (maximum of 20 meetings, 2 hours each.)

The Consultant shall provide safety equipment and training meeting CalOSHA standards as
required for the work.

Completion Date: December 2014

     C. Port Responsibilities
    The Consultant and the Port will work very closely in carrying out the requirements to
    complete this project. Some key responsibilities of Port staff are as follows:

    •   Submit and obtain required regulatory agency permits for the Project, including but not
        limited to Planning, BCDC, Army Corp of Engineers
    •   Provide copies of permits
    •   Provide input on design development
    •   Review and comment on all submittals within 10 working days (15 working days for
        65% PS&E)
    •   Prepare staff reports required for Port Commission presentations
    •   Coordination of public review and outreach meetings
    •   Coordination with Port Permitting Division
    •   Develop and provide administrative portion of the Project Manual for construction
        bidding



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    •   Provide access to the Project area and available pertinent Port documents as needed for
        consultants to complete the scope of work.
    •   Complete boiler plate and front end of contract document technical specifications.
    •   Manage and lead both bidding and construction phases of the Project.




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                               III.    Submission Requirements


Central Point of Contact for the RFP
In order to encourage an open, fair and competitive process, one point of contact is provided for
this RFP. Parties to this RFP (directly or indirectly) mustdirect inquiries through a Request for
Information (RFI) process. Requests for Information concerning this RFP are to be directed to
the Port’s Contract Manager, Norma Nelson who can be reached via e-mail at:
norma.nelson@sfport.com. Responses to RFIs will be posted with all other RFP information.


     A. Time and Place for Submission of Proposals
        Proposals must be received by noon, on Monday, March 14, 2011. Postmarks will not
be considered in judging the timeliness of submissions. Proposals may be delivered in person
and left with the Port’s receptionist between the hours of 8:30 a.m. and 5:00 p.m. or mailed to:

        Norma Nelson, Contract Manager
        Port of San Francisco
        Pier 1 – The Embarcadero
        San Francisco, CA 94111

Proposals that are submitted by fax and/or late will not be accepted.

     B. Format
        Proposers shall submit seven (7) unbound copies of the proposal clearly marked Pier 70
Crane Cove Park Project Proposal to the above location and attention of Port staff indicated.
The Port will place proposals in three-ring binders for the review panel. Please use three-hole
punched recycled paper, print double-sided to the maximum extent practical, and bind the
proposal with a binder clip, rubber band, or single staple. Please do not bind your proposal with
a spiral binding, glued binding, or anything similar. Please use tabs or other separators within
the document, consistent with the content format specified below.
        For word processing documents, the Port prefers that text be unjustified (i.e., with a
ragged-right margin) and use a serif font (e.g., Times Roman, and not Arial), and that pages have
margins of at least 1” on all sides (excluding headers and footers). Please include a Table of
Contents.
        The fee proposal must be submitted in a sealed separate envelope with two (2) hard
copies and a separate CD in editable MS Office software as well as pdf format.
        All (narrative proposal, contract documents and HRC forms) required submittals listed in
the RFP must also submitted with an electronic version (Acrobat pdf format on CD ROM) in
order to be deemed responsive.
Proposals submitted in response to this RFP must be complete and adhere to the submittal
requirements provided in the RFP.

    C. Content
        Firms interested in responding to this RFP must submit the following information, in the
order specified below:




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               1.      Cover Letter of Introduction (One page)
                       • Identify the legal name of respondent
                       • List the names and titles of individuals authorized to execute legal
                          documents such as submission of the proposal offer and contract, if
                          awarded
                       • Provide Project Manager’s name, title and contact information (e-mail,
                          telephone and fax number)
                       • Acknowledge Receipt of all Addenda
                       • Acknowledgement of having read the P-500 contract form and agree to
                          execute a contract in substantially the same form and as negotiated
                          within five business days after Notice of Award
                       • Acknowledgement of Insurance requirements and agreement to
                          provide required insurance documents within five business days after
                          Notice of Intent to Award
                       • Attach Copy of Proposer Information Sheet
                       • Signed by authorized individual of respondent
                       • Declaration statement that the qualifications submittal is true and
                          correct without any misrepresentation


               2.      Executive Summary (two pages)
        Provide a summary of why the Port of San Francisco should award the contract to your
firm, emphasizing any unique qualifications and/or approach offered to assure that the project
objectives are met or exceeded, thereby maximizing the public benefit of Crane Cove Park.

                3.      Project Approach (up to 15 pages)
The Project Approach should clearly articulate how your firm proposes to deliver each phase of
the project to cost effectively meet the project’s intent as a public park, funding constraints and
schedule. Include the following information:
a.     Understanding of the Project: Demonstrate understanding of the key elements of the
       Project including objectives, risks, challenges, stakeholders and design ideas to enhance
       the cost effectiveness of the project.
b.     Scope of Services: Provide a detailed scope of services(both technical and management)
       as well as methods of executing work efficiently and cost effectively including use of
       design and presentation software, to complete the project. If a modified scope of services
       (differing from that cited in the RFP) is proposed, please reference the modified scope of
       services as a separate attachment to the RFP.
c.     Work Breakdown Structure (“WBS”): The WBS should identify all phases and tasks
       required to complete the project, assignment of staff, and level of effort (without
       fees/budget information that will be submitted separately). Highlight aspects of the
       project approach that demonstrate cost effectiveness measures such as use of software
       technology in executing the design as well as presentation of alternatives to facilitate
       decision-making.
d.     Schedule: Provide a project schedule and demonstrate the ability to complete the Project
       within the Port’s required time frame




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e.     Assignment of Work: Organization and assignment of work within your firm’s work
       team.
f.     Quality Control: Provide a plan to address quality control of planning, design work and
       deliverables.


                4.      Firm Qualifications (up to 15 pages)
Provide information on your firm’s background and qualifications to address the following:
a.    Name, address, and telephone number of a contact person for the proposal and list ; and
b.    A brief background description of your firm including number of years established and
      number of years providing primarily architecture or urban design services, as well as how
      any joint venture or association would be structured; and
c.    A description of not more than three (3) projects completed by your firm, similar in size
      and scope (as described for this project pursuant to RFP Section II. Scope of Work)
      demonstrating expertise in planning and design of waterfront parks within an established
      or eligible National Register Historic District of an environmentally contaminated and fill
      site. If a joint venture is proposed, then the three projects can be split in proportion to the
      joint venture ownership split. The firm with 50% or more ownership must produce two
      projects and the other joint venture partner produces one project. This experience is
      required to meet the minimum qualifications but will also be scored to determine the most
      qualified firms responding to this RFP. Projects listed must comply with the San
      Francisco Administrative Code Section 6.42(A) as described earlier in the RFP under
      Conflict of Interest.
      Each project should illustrate the relevant experience that can be applied to the project
      requirements described in this RFP and support the project approach proposed in response
      to this RFP. For each of three (3) of the projects listed include: name of project; client
      name and address; contact person (who primarily observed the work performed) with
      current telephone number, fax number and e-mail address; proposer’s staff members who
      worked on the project and their role; budget and schedule as a part of the project
      summary. Project summaries are limited to one page for each project and must be
      included with reference form included as Attachment 2 to this RFP.
      Respondents to this RFP are responsible for assuring timely submittal of the
      aforementioned three references by the proposal due date. Current Port of San Francisco
      employees may not be listed as project references for these purposes. If the only
      applicable project experience has been with the Port of San Francisco, such references
      may be considered on a limited basis to verify the information contained in the project
      summary only. It is preferred that project experience is from more than one client source
      and clients other than the Port of San Francisco. Therefore, firm qualifications will be
      scored accordingly in regards to this preference.




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                5.      Team Qualifications (Up to 20 pages)
a.      Provide a team organization chart identifying the roles of each key personnel
b.      Provide a list identifying: (1) each key person (including the project manager) on the
        project team and percentage of time commitments to other projects for the next 12
        months, along with percentage of time proposed for this project, (2) the role each will
        play in the project, and (3) a written assurance that the key individuals listed and
        identified will be performing the work and will not be substituted with other personnel or
        reassigned to another project without the City’s prior approval.
c.      Provide a description of the experience and qualifications of the project team members,
        including brief resumes if necessary. Detailed resumes of key staff must be included as
        an appendix to the proposal. Such resumes must include information that substantiates
        the number of years experience claimed in the qualifications statement.
d.      Provide project descriptions and references demonstrating experience for key
        subconsultants;
e.      Provide a description of how each firm meets minimum qualifications.


                6.     Fee Proposal (Submit in a Separate Sealed Envelope)
The Port intends to award this contract to the firm that it considers will provide the best overall
program services at the most reasonable fee. The Port reserves the right to accept other than the
lowest priced offer and to reject any proposals that are not responsive to this request.
In order to be deemed responsive to the RFP, please provide a fee proposal (two sets in hard
copy and on CD) in a sealed envelope that includes the following:
a.     Detailed Work Breakdown Structure with budget detail to support the summary of fees.
       (Reimbursable budget for non-labor expenses including any anticipated authorized travel
       outside the nine-county San Francisco Bay Area.)
b.     Staffing Plan that includes the names and professional disciplines of all key staff with
       their billable hourly rates, level of effort (number of hours) and percentage of total staff
       time committed to this project.
c.     The following summary of fees. (Do not include this document in the narrative proposal
       submission.)
d.     All of a, b and c for any alternate proposed scope of services.
e.     The following pre-formatted fee proposal submittal forms for each phase included in the
       RFP Scope of Work.




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                        SUMMARY OF PROPOSED FIXED FEES


PHASE 1 PROPOSED FEE (Park Master Plan/Conceptual Design for Initial Park
Improvements):
Task 1: Project Assessment, Data Gap Analysis and Work Plan                      $__________
Task 2: Project Kick-off Meeting                                                 $__________
Task 3: Port Tenant Meetings and Issue Report                                    $__________
Task 4: Draft Project Definition Report                                          $__________
Task 5: : Analysis of each of the three design alternatives pros and cons        $__________
Task 6: Finalize Project Definition Report for public review and prepare Draft
Park Master Plan Design Alternatives
Task 7: Meet with Port to Review Deliverables from Task 6
Task 8: Presentation of Project Definition and Draft Park Master Plan
Conceptual Design Alternatives to Project Planning Stakeholders
Task 9: Prepare an issues memorandum document with associated exhibits
Task 10: Meet with Port to review comments received through community
outreach process
Task 11: Develop Draft Park Master Plan, Preliminary Phasing and Cost
estimate
Task 12: Review with Port staff Park Master Plan, cost estimates and phasing
options
Task 13: Refine Park Master Plan, cost estimates and phasing options
Task 14: Present Park Master Plan, phasing and cost estimates to project
planning stakeholders
Task 15: Meet with Port to review comments
Task 16: Prepare Final Park Master Plan, cost estimates and phasing options
Task 17: CEQA review support
TOTAL NOT TO EXCEED FEE                                                          $__________


PHASE 2 PROPOSED FEE (Schematic Design for Initial Park Improvements):

Task 1: Schematic Design alternatives                                    $__________
Task 2: Review Alternative Designs with Port staff                       $__________
Task 3: Refine Initial Park Improvement Design Alternatives              $__________
Task 4: Refinement and Presentation of Initial Park Improvement          $__________
Design Alternatives Stakeholders
Task 5: Revise Initial Park Improvement Design Alternatives Analysis     $__________
Task 6: Review Task 5 deliverables                                       $__________
Task 7: Final Schematic Design
Task 8: CEQA review support
TOTAL NOT TO EXCEED FEE                                                  $__________




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SUMMARY OF FEES BASED UPON CONSTRUCTION BUDGET (Phases 3 & 4)

PHASE 3 PROPOSED FEE (Detailed Design):

Task 1: Project Management                                                   $__________
Task 2: 35% PS&E
Task 3: 65% PS&E                                                             $__________
Task 4: 95% PS&E                                                             $__________
Task 5: 100% PS&E                                                            $__________
Task 6: Final PS&E                                                           $__________
TOTAL NOT TO EXCEED FEE                                                      $__________



PHASE 4 PROPOSED FEE (Bid and Construction support):

Task 1: Bidding Phase – Administration/Support                               $__________
Task 2: Construction Phase – Administration/Support                          $__________
TOTAL NOT TO EXCEED FEE                                                      $__________




                            SUMMARY OF ALL PROPOSED FEES
                   (Labor, materials, supplies, equipment and related expenses)

PHASE 1 Park Master Plan and Initial Park Improvement Conceptual             $__________
        Design
PHASE 2 Schematic Design- Initial Park Improvements                          $__________
PHASE 3 Design Development* - Initial Park Improvements
PHASE 4 Bid and Construction support* - Initial Park Improvements            $__________
TOTAL NOT TO EXCEED FEE                                                      $__________


*Based upon a final construction budget of $7,000,000


                      Percentage (%)                                  Construction Budget

Park Master Plan       Schematic Design                   Lower Range                Higher Range

                                                        $4,000,000                  $6,000,000

                                                        $6,000,001                  $8,000,000

                                                        $8,000,001                  $10,000,000

                                                        $10,000,001                   +




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                       DESIGN AND CONSTRUCTION PHASES 3 & 4
                                FEE PROPOSAL SUMMARY
                    (May be Subject to Additional Port Commission Approval)

The Port intends to award an initial contract to encompass Phases 1 and 2 of this RFP
scope of work. However, the Port reserves the right to award Phases 3 and 4 based upon
any or none of the following options:

    1. Successful negotiation of scope, schedule and budget with the Department of Public
       Works; or
    2. Negotiation with the successful proposer from this RFP process based upon the
       requirements of this RFP; or
    3. Termination of the Agreement after completion of Phase 2 and solicit competitive
       proposals for Phases 3 and 4 (If this option is selected, the consultant may be excluded);
    4. Accept the proposer’s fee as a percentage of the Final Construction Budget or actual
       Construction Bid; whichever is lower. (The Port may retain an independent consultant to
       perform a peer review of the proposer’s design and construction cost estimate.)

    PLEASE INDICATE THE FEE PERCENTAGE FOR PHASES 3 AND 4 BELOW
    FOR THE VARIOUS RANGES OF CONSTRUCTION COST ESTIMATES

                      Percentage (%)                                     Construction Budget

Detailed Design %      Construction Administration          Lower Range                 Higher Range

                                                           $4,000,000                  $6,000,000

                                                           $6,000,001                  $8,000,000

                                                           $8,000,001                  $10,000,000

                                                           $10,000,001                   +



                        Dollars ($)                                      Construction Budget

Detailed Design $      Construction Administration          Lower Range                 Higher Range

                                                           $4,000,000                  $6,000,000

                                                           $6,000,001                  $8,000,000

                                                           $8,000,001                  $10,000,001

                                                           $10,000,000                   +



Change orders will be considered for a higher fee only if the Port or unanticipated regulatory
agency mandated changes are required or unforeseen conditions.



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                              BILLABLE HOURLY RATE SCHEDULE

Billable hourly rates must be provided as a part of the fee schedule so that the Port can evaluate
the reasonableness of fees proposed based upon the level of effort and services offered in
response to this RFP. In addition, billable hourly rates form the basis for negotiation of
additional services, should additional unanticipated services be required at a later date. Each
prime and its subconsultants must provide a fee schedule that reflect all reasonably anticipated
staff to be assigned to this project for each professional discipline as follows:

                                 FIRM NAME: _____________________
Assigned       Job              Job description                     Professional   Direct    Billable
Staff          Classification                                       Discipine*     Rate      Hourly
Name                                                                                         Rate
               Principal        This class represents division
                                managers and supervises senior
                                staff
               Senior Staff     This class represents section
                                managers and typically
                                supervises group leaders
               Core Staff       This class consists of key staff
                                who are hold appropriate
                                licensing to perform specialized
                                work.
               Basic Staff      This class represents group
                                leaders who are licensed but not
                                in specialized areas. This class
                                may supervise other licensed
                                staff.
               Associate        First Engineering Class in the
                                engineering series that require a
                                PE license
               Staff            Staff such as Engineers who are
                                not licensed but must perform
                                work under the supervision of
                                licensed engineers (Associate
                                Engineers, Engineers, Structural
                                Engineers etc.)
               Project          The Project Manager (PM) has
               Manager          overall responsibility for the
                                project work scope, schedule
                                and budget. He is the project
                                team's liaison to the client
                                (project sponsor). He or she has
                                overall responsibility for
                                delivering the project on time
                                with available funds.
               Project          This person is from the lead
               Engineer         discipline of the project and has
                                overall responsibility for all




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                                technical aspects of the project.
                                The Project Engineer (PE)
                                reports to the Project Manager
                                for project budget, schedule and
                                coordination issues. In some
                                firms, the Project Engineer and
                                Project Manager could be the
                                same person. (If so, specify)
               Technician       The word technician is generally
                                used do designate all support
                                engineering personnel (such as
                                CADD Designer, CADD
                                Drafter, Surveyor, Cost
                                estimator, Scheduler etc.) who
                                perform CADD work and other
                                duties such as field surveys,
                                quantity estimate, cost estimate
                                etc.). This class does not require
                                any BS degree in engineering
                                fields but may require associate
                                degrees from community
                                colleges.
               CADD             CADD person with some
               Designer         engineering knowledge, does not
                                require any BS degree in
                                engineering fields but may
                                require associate degrees from
                                community colleges
               CADD Drafter     lower level CADD staff
               Cost Estimator   Person that prepares cost
                                estimate for projects.
               Scheduler        Person that prepares the project
                                schedule. This is typically be
                                done by either a project manager
                                or project engineer.
               Project          Person that oversees the project
               Controls         contract administration (other
                                than contract administration
                                included in overhead such as
                                RFIs) This is not general
                                overhead clerical support.
               Quality          Person that reviews the
               Control          deliverables. This is typically
                                done by licensed or senior staff.
               Other
               (Describe)


*Professional Discipline such as historic preservation architect, historic preservation consultant,
environmental engineer, geotechnical engineer, coastal engineer, structural engineer, civil
engineer, mechanical engineer, electrical engineer, architect, urban planner, planner and etc.




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                           IV.     Evaluation and Selection Criteria


     A. Minimum Qualifications

     Firms responding to this RFP as primes must be engaged in the line of business that is
primarily architecture, landscape architecture or urban design with extensive experience in park
planning and landscape architecture. Such firms must have been established as a going concern
a minimum of five recent (and continuous) years providing architectural, landscape architecture
or urban design services and be LEED certified, or in the active process of becoming LEED
certified. Experience must include a minimum of three (3) waterfront projects and at least one
(1) park project in the context of an existing or eligible National Historic District and one (1)
park project on a site with contamination from industrial activities. Aside from the minimum
qualifications for the lead team listed above, the lead consultant or subconsultants must include
the professionals listed below and meet the minimum qualifications described.

        The prime consultant will be responsible for forming a team with all of the requisite
qualifications to perform the work as described in RFP Section II. Scope of Work. The prime
consultant must vet whether or not any of its subconsultants have a conflict of interest and assure
compliance with the procurement requirements of this RFP. Any misconduct by the prime or
subconsultants could result in the team becoming disqualified for contract award. The Port has
identified the subconsultant minimum qualifications listed below.

Required Professionals and Minimum Qualifications

Except as noted, professionals providing technical services must possess a minimum of five (5)
years experience in the following fields:

    1. Historic Preservation Consultant - Because Pier 70 is a National Register eligible historic
       district and the subject existing structures are contributors to the district any plans and
       specifications shall be consistent with the Secretary of the Interior’s Standards for the
       Treatment of Historic Properties (Secretary Standards). The project team therefore shall
       include a historic preservation architect, that has substantial demonstrable knowledge and
       expertise in the application of the Secretary Standards and experience with maritime
       resources and artifacts and must meet the Secretary of Interior Professional Qualification
       Standards in the area of architecture and historic architecture.

    2. Environmental Engineer- The team must include staff with expertise, including at least
       one team member with ten (10) or more years of experience, in contaminated site
       investigation, remediation and redevelopment. The team must have demonstrated
       experience providing consulting services related to park or other development at a site
       under concurrent or previous oversight by Cal-EPA, ideally include shoreline site(s)
       within the San Francisco Bay Area.

    3. Coastal Engineer - Must demonstrate expertise in planning, design, construction, and
       maintenance of works in the coastal zone with particular emphasis on shoreline and flood




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        protection along the San Francisco Bay or similar environment.)

    4. Structural Engineer - Expertise in condition assessment and seismic retrofit of both
       building and non-building structures using performance based design.

    5. Civil Engineer - Must be LEED certified and demonstrate expertise in park, roadway and
       utility planning, design, construction and maintenance.

    6. Geotechnical Engineer - Sub-consultant staff must include a registered California
       Geotechnical Engineer with a minimum of 10 years experience with emphasis on
       earthwork and coastal areas of the San Francisco Bay.

    7. Electrical Engineer - Must demonstrate expertise in electrical engineering for both
       landscape and building projects including sustainable design features.

    8. Mechanical Engineer- Must demonstrate expertise in mechanical engineering and
       plumbing for both landscape and building projects including sustainable design features.

    9. Cost Estimator- American Society of Professional Estimators certification and/or
       American Association of Cost Engineers certification

Fee proposals must be provided in the required submission format in order to be deemed
responsive to the RFP and to receive consideration. Fee proposals that are incomplete or
insufficiently justified (too low or too high) will not be accepted and will be deemed non-
responsive to the RFP.

All firms responding to this RFP must meet the requirements of the City and County of San
Francisco’s Local Business Enterprise (LBE) Program in order to be deemed eligible for
consideration as a part of the oral interview phase of the evaluation and selection process. (See
RFP Section VI. Terms and Conditions for Receipt of Proposals – paragraph N.) The City’s
Human Rights Commission (HRC) has established a 19% LBE subconsulting participation goal
for this project. Any proposal that does not meet this goal and demonstrate good faith effort
compliance as defined by the HRC, by the deadline for submittal of proposals, will be considered
non-responsive and will not be eligible for award of the contract. For the purposes of the LBE
subconsulting requirements, “LBE” refers to small and micro-LBEs only.

Note: If a proposer demonstrates in its proposal that it exceeds the established LBE
subconsulting participation goal by 35% (i.e. 25.7% for this project) or more, such proposer is
not required to conduct good faith outreach efforts or to submit evidence of good faith efforts.

Any proposal that does not demonstrate that the proposer meets all of these minimum
qualifications, as well as the submittal requirements listed in the RFP Key Submittal
Requirements by the deadline for submission of proposals will be deemed non-responsive
and not eligible for further consideration..


     B. Overview of the Evaluative and Selection Process
For those deemed responsive to the RFP, the evaluative phase of the selection process consists of
two phases. There will be a short-list screening based upon the written proposal submissions



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followed by oral interviews with the short-list teams. Up to four (4) firms with the highest
scoring proposals will be invited for an interview with the selection panel.
Proposals will be evaluated by a selection panel comprised of parties with expertise in
professional disciplines consistent with the needs of this project. The panel will be required to
evaluate proposals generally in accordance with the criteria and maximum number of scoring
points itemized below.


     C. Selection Criteria
        The following selection criteria are applied on the score sheets at the end of this section
of the RFP.


        Phase I. Short-Listing (Written Proposal Evaluation)
               1.     Project Approach (40 points)
                      a.     The project approach demonstrates understanding of the project
                             (including stakeholders special coordination issues) technical
                             requirements to be performed and project management needs;
                      b.     Reasonableness of work schedule and approach to keeping the
                             project on schedule (including getting the contract promptly
                             executed);
                      c.     Cost effectiveness and budget control methods to be employed
                             during design and construction phases;
                      d.     Innovation and application of industry best practices; and
                      e.     Quality control.


               2.      Experience of Lead Firm (Prime Consultant) (35 points)
                       Respondent’s organizational capacity will be evaluated through an
                       assessment of the Respondent’s staff, specialists and experience and
                       qualifications. In addition, the Respondent’s ability to perform the work
                       in a timely manner and within budget will be evaluated through a review
                       of previous performance on similar projects, as well as current and
                       projected capacity and workload.
                       a.      Project Manager
                       b.      Experience with similar projects; Quality of recently completed
                               projects (three that are relevant to the project as described in this
                               RFP), including adherence to schedules, deadlines and budgets;
                               and
                       c.      Workload, staff availability and accessibility
                       d.      Qualifications of key staff
                       e.      References received by the proposal due date in accordance with
                               the RFP requirements.




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               3.     Experience of Subconsultants (25 points)
                      Maximum consideration will be given to teams with relevant experience
                      and past performance documenting their track record of successfully
                      completing project of the type required by this RFP. The qualifications
                      and workload capacity will be considered as well.
                      a.     Expertise of subconsultants in the fields necessary to complete the
                             tasks proposed to meet project objectives; and
                      b.     Experience with similar projects; and
                      c.     Relevant experience of staff assigned to the project
                      d.     Qualifications of key staff.


        Phase II – Oral Interview (100 points)
                Following the evaluation of the written proposals, no more than four (4) of the
                proposers receiving the highest scores will be invited to an oral interview. The
                selection of any proposer for an interview shall not imply acceptance of any or
                all terms of the proposal, which may be subject to further negotiations and
                approvals. The interview will consist of a short presentation of the proposer’s
                project approach with a proposed design solution to complete the project
                objective in the most cost effective manner. The interview will also include all
                key team members, a set of standard questions asked of each of the proposers,
                and a closing statement by the project manager. Interview scores will be based
                upon the same criteria listed above in addition to the following factors:
                           A. Quality and clarity of the project/team presentation;
                           B. Demonstration of project manager’s leadership effectiveness and
                               management ability appropriate for the project;
                           C. Participation of key team members;
                           D. Quality and focus of answers to standard questions; and
                           E. Innovation in project approach suitable to the project; clearly
                               demonstrating cost effective solutions.


                 4.      Final Selection
       The scores will be combined to form a qualification ranking of the short-listed teams, as
described below. Port staff will proceed to negotiate final contract terms and conditions from
the short-list, starting with the top-ranked team. The team selected for negotiations will have 10
business days to submit a best and final offer following the pre-award conference. Such
negotiations may terminate if the required insurance documents are not submitted by the date
scheduled in the RFP – Appendix E or if negotiations are not successful within the required
timeframe. An Injury, Illness and Prevention Plan will be required prior the pre-award meeting.

  Written Proposal Phase                Interview Phase             Combined Maximum Score
     Maximum Score                      Maximum Score
       Proposal: 100                     Interview: 100                         200
        55% weight                        45% weight                           100%




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                     V.      Pre-proposal conference and Contract award


     A. Pre-Proposal Conference
       Proposers are encouraged to attend a pre-proposal conference on Friday, February 17,
2011, at 10:00 a.m. to be held in the Port Commission Meeting Room at the Ferry Building.
All questions will be addressed at this conference and any available new information will be
provided at that time. If you have further questions regarding the RFP, please contact the Port’s
Contract Manager as designated in Section VI.B.

       After downloading a copy of the RFP, prospective respondents to the RFP are asked to
send an e-mail notice to RFP Coordinator listed in VI-B advising of interest in attending the pre-
proposal conference and number of representatives to attend. The notice should include all
contact information such as firm name, person to contact, their title, telephone number, fax
number, e-mail address, business address and name of the firm.

        Any requests for information concerning the RFP whether submitted before or after the
pre-proposal conference, must be in writing, and any substantive replies will be issued as written
addenda to be posted on the Port of San Francisco website: www.sfport.com and/or Office of
Contract Administration website: http:/www.ci.sf.ca.us/purchase/. Questions raised at the pre-
proposal conference may be answered orally. If any substantive new information is provided in
response to questions raised at the pre-proposal conference, it will also be memorialized in a
written addendum or notes to this RFP. No questions or requests for interpretation will be
accepted after, Thursday, February 24, 2011 at noon.


      B. Contract Award
         The selection of firm for negotiations shall not imply acceptance by the City of all terms
of its proposal, which shall be subject to further approvals before the City may be legally bound
thereby. The Port reserves the right to award a contract from this RFP process in whole, part or
not at all. If a satisfactory contract cannot be negotiated in a reasonable time as cited in the RFP
schedule and/or the firm subject to negotiations fails to meet the insurance document submittal
requirements, the Port in its sole discretion, may terminate negotiations with the highest ranked
proposer and begin contract negotiations with the next highest ranked proposer from the short-
list.
         Port staff will recommend contract award to the Port Commission to the firm that resulted
in successful negotiations and compliance with the contract award requirements pursuant to this
RFP. The Port reserves the right to award a contract from this process in whole, part or not at
all. It is anticipated that the initial contract to be awarded will consist of phases 1 and 2 only,
with the option of adding retainer services or partial award of phases 3 and 4 of the RFP Scope
of Work. A formal Notice to Proceed signed by the Project Manager and the Port’s Executive
Director (or designee) will be issued to commence services for each Phase of the contract.




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                    VI.     Terms and Conditions for Receipt of Proposals


     A. Errors and Omissions in RFP
       Proposers are responsible for reviewing all portions of this RFP. Proposers are to
promptly notify the Port in writing, if the proposer discovers any ambiguity, discrepancy,
omission, or other error in the RFP. Any such notification should be directed to the Port
promptly after discovery, but in no event later than five working days prior to the date for receipt
of proposals. Modifications and clarifications will be made by addenda as provided below.
     B. Inquiries Regarding RFP
All inquiries regarding this RFP and all oral notifications of intent to require written
modifications or clarification of the RFP must be directed in writing to:

        Norma Nelson, Contract Manager
        Port of San Francisco
        Pier 1 – The Embarcadero
        San Francisco, Ca 94111
        e-mail: Norma.Nelson@sfport.com
        fax: (415) 732-0442

     C. Objections to RFP Terms
        Should a proposer object on any ground to any provision or legal requirement set forth in
this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide
written notice to the Port setting forth with specificity the grounds for the objection. The failure
of a proposer to object in the manner set forth in this paragraph shall constitute a complete and
irrevocable waiver of any such objection.
     D. Change Notices
        The Port may modify the RFP, prior to the proposal due date, by issuing Change Notices,
which will be posted on the website. The proposer shall be responsible for ensuring that its
proposal reflects any and all Change Notices issued by the Port prior to the proposal due date
regardless of when the proposal is submitted. Therefore, the Port recommends that the proposer
consult the website frequently, including shortly before the proposal due date, to determine if the
proposer has downloaded all Change Notices. All addenda will be posted on the Office of
Contract Administration website: http://www.ci.sf.ca.us/purchase/.
     E. Term of Proposal
        Submission of a proposal signifies that the proposed services and prices are valid for 120
calendar days from the proposal due date and that the quoted prices are genuine and not the
result of collusion or any other anti-competitive activity.
     F. Revision of Proposal
        A proposer may revise a proposal on the proposer’s own initiative at any time before the
deadline for submission of proposals. The proposer must submit the revised proposal in the
same manner as the original. A revised proposal must be received on or before the proposal due
date.
        In no case will a statement of intent to submit a revised proposal, or commencement of a
revision process, extend the proposal due date for any proposer.




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        At any time during the proposal evaluation process, the Department may require a
proposer to provide oral or written clarification of its proposal. The Department reserves the
right to make an award without further clarifications of proposals received.
     G. Errors and Omissions in Proposal
        Failure by the Department to object to an error, omission, or deviation in the proposal
will in no way modify the RFP or excuse the vendor from full compliance with the specifications
of the RFP or any contract awarded pursuant to the RFP.
     H. Financial Responsibility
        The City accepts no financial responsibility for any costs incurred by a firm in responding
to this RFP. Submissions of the RFP will become the property of the City and may be used by
the City in any way deemed appropriate.
     I. Proposer’s Obligations under the Campaign Reform Ordinance
        Proposers must comply with Section 1.126 of the S.F. Campaign and Governmental
Conduct Code, which states:
        No person who contracts with the City and County of San Francisco for the rendition of
personal services, for the furnishing of any material, supplies or equipment to the City, or for
selling any land or building to the City, whenever such transaction would require approval by a
City elective officer, or the board on which that City elective officer serves, shall make any
contribution to such an officer, or candidates for such an office, or committee controlled by such
officer or candidate at any time between commencement of negotiations and the later of either
(1) the termination of negotiations for such contract, or (2) three months have elapsed from the
date the contract is approved by the City elective officer or the board on which that City elective
officer serves.
        If a proposer is negotiating for a contract that must be approved by an elected local
officer or the board on which that officer serves, during the negotiation period the proposer is
prohibited from making contributions to:
        •        the officer’s re-election campaign
        •        a candidate for that officer’s office
        •        a committee controlled by the officer or candidate.
        The negotiation period begins with the first point of contact, either by telephone, in
person, or in writing, when a contractor approaches any city officer or employee about a
particular contract, or a city officer or employee initiates communication with a potential
contractor about a contract. The negotiation period ends when a contract is awarded or not
awarded to the contractor. Examples of initial contacts include: (1) a vendor contacts a city
officer or employee to promote himself or herself as a candidate for a contract; and (2) a city
officer or employee contacts a contractor to propose that the contractor apply for a contract.
Inquiries for information about a particular contract, requests for documents relating to a Request
for Proposal, and requests to be placed on a mailing list do not constitute negotiations.
        Violation of Section 1.126 may result in the following criminal, civil, or administrative
penalties:
                 1.      Criminal. Any person who knowingly or willfully violates section 1.126
is subject to a fine of up to $5,000 and a jail term of not more than six months, or both.
                 2.      Civil. Any person who intentionally or negligently violates section 1.126
may be held liable in a civil action brought by the civil prosecutor for an amount up to $5,000.
                 3.      Administrative. Any person who intentionally or negligently violates
section 1.126 may be held liable in an administrative proceeding before the Ethics Commission
held pursuant to the Charter for an amount up to $5,000 for each violation.



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        For further information, proposers should contact the San Francisco Ethics Commission
at (415) 581-2300.
     J. Sunshine Ordinance
        In accordance with S.F. Administrative Code Section 67.24(e), contractors’ bids,
responses to RFPs and all other records of communications between the City and persons or
firms seeking contracts shall be open to inspection immediately after a contract has been
awarded. Nothing in this provision requires the disclosure of a private person’s or organization’s
net worth or other proprietary financial data submitted for qualification for a contract or other
benefits until and unless that person or organization is awarded the contract or benefit.
Information provided which is covered by this paragraph will be made available to the public
upon request.
     K. Public Access to Meetings and Records
        If a proposer is a non-profit entity that receives a cumulative total per year of at least
$250,000 in City funds or City-administered funds and is a non-profit organization as defined in
Chapter 12L of the S.F. Administrative Code, the proposer must comply with Chapter 12L. The
proposer must include in its proposal (1) a statement describing its efforts to comply with the
Chapter 12L provisions regarding public access to proposer’s meetings and records, and (2) a
summary of all complaints concerning the proposer’s compliance with Chapter 12L that were
filed with the City in the last two years and deemed by the City to be substantiated. The
summary shall also describe the disposition of each complaint. If no such complaints were filed,
the proposer shall include a statement to that effect. Failure to comply with the reporting
requirements of Chapter 12L or material misrepresentation in proposer’s Chapter 12L
submissions shall be grounds for rejection of the proposal and/or termination of any subsequent
Agreement reached on the basis of the proposal.
     L. Reservations of Rights by the City
        The issuance of this RFP does not constitute an agreement by the City that any contract
will actually be entered into by the City. The City expressly reserves the right at any time to:
                1.      Waive or correct any defect or informality in any response, proposal, or
proposal procedure;
                2.      Reject any or all proposals;
                3.      Reissue a Request for Proposals;
                4.      Prior to submission deadline for proposals, modify all or any portion of
the selection procedures, including deadlines for accepting responses, the specifications or
requirements for any materials, equipment or services to be provided under this RFP, or the
requirements for contents or format of the proposals;
                5.      Procure any materials, equipment or services specified in this RFP by any
other means; or
                6.      Determine that no project will be pursued.
     M. No Waiver
        No waiver by the City of any provision of this RFP shall be implied from any failure by
the City to recognize or take action on account of any failure by a proposer to observe any
provision of this RFP.

        N.       Local Business Enterprise Goals and Outreach

1.1            Subcontracting Goal



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      a) Starting September 1, 2006, the City and County of San Francisco implemented chapter
         14B ''Local Business Enterprise and Non-Discrimination in Contracting Ordinance'' of
         the San Francisco Administrative Code. According to the Local Business Enterprise
         Ordinance, a subcontracting goal must be established for every contract on a case-by-
         case basis.

          The LBE subconsultant participation goal for this contract is 19 percent of the total
          value of the services to be procured. For the purposes of the LBE subconsulting
          requirements, “LBE” refers to small and micro-LBEs only.

          Note: If a proposer demonstrates in its proposal that it exceeds the established LBE
          subconsulting participation goal by 35% (i.e. 25.7% for this project) or more, such
          proposer is not required to conduct good faith outreach efforts or to submit evidence of
          good faith efforts.


      b) Pursuant to Sec. 14B.9 of the Administrative Code, proposers are hereby advised that
         the availability of Minority Business Enterprises (MBE), Woman Business Enterprises
         (WBE) and Other Business Enterprises (OBE) to perform subcontract work on this
         project is as follows:
                    7 % MBE;       6% WBE;       6% OBE.
            Proposers are further advised that they may not discriminate in the selection of
            subconsultants on the basis of race, gender, or any other basis prohibited by law, and
            that they shall undertake all required good faith outreach steps in such a manner as to
            ensure that neither MBEs nor WBEs nor OBEs are unfairly or arbitrarily excluded
            from the required outreach.

      c) Only Human Rights Commission certified LBEs can be utilized to comply with the
         subconsulting goal.

      d) The City will monitor the amounts paid to verify compliance throughout the life of the
         contract.

      Each firm responding to this solicitation shall demonstrate in its response that it has used
      good-faith outreach to select LBE subconsultants as set forth in S.F. Administrative Code
      §§14B.8 and 14B.9, and shall identify the particular LBE subconsultants solicited and
      selected to be used in performing the contract. For each LBE identified as a subconsultant,
      the response must specify the value of the participation as a percentage of the total value of
      the goods and/or services to be procured, the type of work to be performed, and such
      information as may reasonably be required to determine the responsiveness of the proposal.
      LBEs identified as subconsultants must be certified with the San Francisco Human Rights
      Commission at the time the proposal is submitted, and must be contacted by the proposer
      (prime contractor) prior to listing them as subconsultants in the proposal. Any proposal
      that does not meet the requirements of this paragraph will be non-responsive.

      In addition to demonstrating that it will achieve the level of subconsulting participation
      required by the contract, a proposer shall also undertake and document in its submittal the
      good faith efforts required by Chapter 14B.8(C)&(D) and HRC Attachment 2,
      Requirements for Architecture, Engineering and Professional Services Contracts.




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       Proposals which fail to comply with the material requirements of S.F. Administrative Code
       §§14B.8 and 14B.9, HRC Attachment 2 and this RFP will be deemed non-responsive and
       will be rejected. During the term of the contract, any failure to comply with the level of
       LBE subconsultant participation specified in the contract shall be deemed a material breach
       of contract. Subconsulting goals can only be met with HRC-certified LBEs located in San
       Francisco. An LBE participating as a prime consultant or prime consultant Joint Venture
       partner cannot be counted in meeting the subconsulting goal.


1.2    References

               Chapters 12B and 14B of the San Francisco Administrative Code and the
               implementing rules and regulations are incorporated herein by reference and made a
               part of the Contract. Copies of these documents are available upon request at the
               HRC Office, and at the Web at http://www.sf-hrc.org/index.aspx?page=86


1.3.    LBE Participation

                     The City strongly encourages proposals from qualified LBEs. Pursuant to
               Chapter 14B, the following ratings bonus will be in effect for the award of this
               project for any proposers who are certified by HRC as a LBE, or joint ventures where
               the joint venture partners are in the same discipline and have the specific levels of
               participation as identified below. Certification applications may be obtained by
               calling HRC at (415) 252-2500. The ratings bonus applies at each phase of the
               selection process. The application of the ratings bonus is as follows:

                     (1) A 10% ratings bonus to an LBE; or a joint venture between or among
               small and/or micro LBEs; or
                     (2) A 5% ratings bonus to a joint venture with small and/or micro LBE
               participation that equals or exceeds 35%, but is under 40%; or
                     (3) A 7.5% ratings bonus to a joint venture with small and/or micro LBE
               participation that equals or exceeds 40%; or
                     (4) A 10% ratings bonus to a certified non-profit entity.

                      A 2% ratings bonus will be applied to any proposal from an SBA-LBE, except
               that the 2% bonus shall not be applied an any stage if it would adversely affect a
               Small or Micro-LBE proposer or a JV with small and/or micro LBE participation.

                                   If applying for a rating bonus as a joint venture: The LBE must be
               an active partner in the joint venture and perform work, manage the job and take
               financial risks in proportion to the required level of participation stated in the
               proposal, and must be responsible for a clearly defined portion of the work to be
               performed and share in the ownership, control, management responsibilities, risks,
               and profits of the joint venture. The joint venture partners must be of the same
               discipline/each possess the license and qualifications listed in the RFP. In addition,
               the LBE partner(s) must be HRC LBE certified in order to be eligible for the rating
               bonus. The portion of the LBE joint venture’s work shall be set forth in detail
               separately from the work to be performed by the non-LBE joint venture partner. The
               LBE joint venture’s portion of the contract must be assigned a commercially useful
               function.




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1.4     HRC Forms to be Submitted with Proposal

                  (1)     All proposals submitted must include the following Human Rights
                          Commission (HRC) Forms contained in the HRC Attachment 2:

                    1) HRC Contract Participation Form 2A
                    2) HRC “Good Faith Outreach” Requirements Form 2B
                    3) HRC Non-Discrimination Affidavit Form 3
                    4) HRC Joint Venture Form 4 (if applicable), and
                    5) HRC Employment Form 5.

               You may obtain the above listed HRC forms from the following Website:
               http://www.sfgov.org/site/sfhumanrights_page.asp?id=45141

               If these forms are not returned with the proposal, the proposal may be determined to
               be non-responsive and may be rejected.

               (2) Please submit only two copies of the above forms with your proposal. The forms
               should be placed in a separate, sealed envelope labeled HRC Forms.

If you have any questions concerning the HRC Forms, you may call the Human Rights
Commission Contract Compliance Officer for the Port of San Francisco at (415) 274-0500 for
information concerning certification. Submit all inquiries to the Port’s Contract Manager:
Norma.Nelson@sfport.com so that HRC official responses can be consistently provided to all
interested respondents to the RFP at the same time in the manner as all other inquiries
concerning this RFP.




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                                 VII.    Contract Requirements


     A. Standard Contract Provisions
        The successful proposer will be required to enter into a contract substantially in the form
of the Agreement for Professional Services, attached hereto as Appendix C. Failure to timely
execute the contract, or to furnish any and all insurance certificates and policy endorsement,
surety bonds or other materials required in the contract, shall be deemed an abandonment of a
contract offer. The City, in its sole discretion, may select another firm and may proceed against
the original selectee for damages.
        Proposers are urged to pay special attention to the requirements of Administrative Code
Chapters 12B and 12C, Nondiscrimination in Contracts and Benefits, (§34. Nondiscrimination;
Penalties” in the Agreement); the Minimum Compensation Ordinance (§43 Requiring Minimum
Compensation for Covered Employee in the Agreement); the Health Care Accountability
Ordinance (§44 Requiring Health Benefits for Covered Employees in the Agreement); the First
Source Hiring Program (§45 First Source Hiring Program in the Agreement); and applicable
conflict of interest laws (§23 Conflict of Interest in the Agreement), as set forth in paragraphs B,
C, D, E and F below.
     B. Nondiscrimination in Contracts and Benefits
        The successful proposer will be required to agree to comply fully with and be bound by
the provisions of Chapters 12B and 12C of the San Francisco Administrative Code. Generally,
Chapter 12B prohibits the City and County of San Francisco from entering into contracts or
leases with any entity that discriminates in the provision of benefits between employees with
domestic partners and employees with spouses, and/or between the domestic partners and
spouses of employees. The Chapter 12C requires nondiscrimination in contracts in public
accommodation. Additional information on Chapters 12B and 12C is available on the HRC’s
website at www.sfhrc.org.
     C. Minimum Compensation Ordinance (MCO)
        The successful proposer will be required to agree to comply fully with and be bound by
the provisions of the Minimum Compensation Ordinance (MCO), as set forth in S.F.
Administrative Code Chapter 12P. Generally, this Ordinance requires contractors to provide
employees covered by the Ordinance who do work funded under the contract with hourly gross
compensation and paid and unpaid time off that meet certain minimum requirements. For the
contractual requirements of the MCO, see §43 Requiring Minimum Compensation for Covered
Employee in the Agreement.
        For the amount of hourly gross compensation currently required under the MCO, see
www.sfgov.org/olse/mco. Note that this hourly rate may increase on January 1 of each year and
that contractors will be required to pay any such increases to covered employees during the term
of the contract.
        Additional information regarding the MCO is available on the web at
www.sfgov.org/olse/mco.
     D. Health Care Accountability Ordinance (HCAO)
        The successful proposer will be required to agree to comply fully with and be bound by
the provisions of the Health Care Accountability Ordinance (HCAO), as set forth in S.F.
Administrative Code Chapter 12Q. Contractors should consult the San Francisco Administrative
Code to determine their compliance obligations under this chapter. Additional information
regarding the HCAO is available on the web at www.sfgov.org/olse/hcao.



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     E. First Source Hiring Program (FSHP)
        If the contract is for more than $50,000, then the First Source Hiring Program (Admin.
Code Chapter 83) may apply. Generally, this ordinance requires contractors to notify the First
Source Hiring Program of available entry-level jobs and provide the Workforce Development
System with the first opportunity to refer qualified individuals for employment.
        Contractors should consult the San Francisco Administrative Code to determine their
compliance obligations under this chapter. Additional information regarding the FSHP is
available on the web at www.sfgov.org/moed/fshp.htm and from the First Source Hiring
Administrator, (415) 401-4960.
     F. Conflicts of Interest
        The successful proposer will be required to agree to comply fully with and be bound by
the applicable provisions of state and local laws related to conflicts of interest, including Section
15.103 of the City's Charter, Article III, Chapter 2 of City’s Campaign and Governmental
Conduct Code, and Section 87100 et seq. and Section 1090 et seq. of the Government Code of
the State of California. The successful proposer will be required to acknowledge that it is
familiar with these laws; certify that it does not know of any facts that constitute a violation of
said provisions; and agree to immediately notify the City if it becomes aware of any such fact
during the term of the Agreement.
        Individuals who will perform work for the City on behalf of the successful proposer
might be deemed consultants under state and local conflict of interest laws. If so, such
individuals will be required to submit a Statement of Economic Interests, California Fair Political
Practices Commission Form 700, to the City within ten calendar days of the City notifying the
successful proposer that the City has selected the proposer.
     G. Insurance Requirements

        a.       Without in any way limiting Consultant’s liability pursuant to the “Indemnification”
section of this Agreement, Consultant must maintain in force, during the full term of the Agreement,
insurance in the following amounts and coverages:

                 (1)    Workers’ Compensation, in statutory amounts, with Employers’ Liability Limits
not less than $1,000,000 each accident, injury, or illness (with Jones Act and U. S. Harbor Workers Act
coverage for applicable project work); and

                 (2)     Commercial General Liability Insurance with limits not less than $2,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual
Liability, Personal Injury, Products and Completed Operations; and

               (3)    Commercial Automobile Liability Insurance with limits not less than $1,000,000
each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non-
Owned and Hired auto coverage, as applicable.

                 (4)     Professional liability insurance, applicable to Consultant’s profession, with limits
not less than $2,000,000 each claim with respect to negligent acts, errors or omissions in connection with
professional services to be provided under this Agreement.




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                (5) Consultant’s Pollution Liability Insurance. Consultant’s Pollution Liability
Insurance, with minimum limits of $2,000,000 for applicable project work. This coverage shall be
endorsed to include non-owned disposal site coverage.

        b.     Commercial General Liability and Commercial Automobile Liability Insurance policies
must be endorsed to provide:

             (1)    Name as Additional Insured the City and County of San Francisco, Port of San
Francisco, its Officers, Agents, and Employees. To satisfy this requirement, the Consultant shall submit
an additional insured policy endorsement in the form of ISO 2010 (11/85) or its equivalent. Additional
insured policy endorsements must be signed and dated by the insurer.

               (2)   That such policies are primary insurance to any other insurance available to the
                     Additional Insureds, with respect to any claims arising out of this Agreement, and that
                     insurance applies separately to each insured against whom claim is made or suit is
                     brought.

      c. Regarding Workers’ Compensation, Consultant hereby agrees to waive subrogation which any
insurer of Consultant may acquire from Consultant by virtue of the payment of any loss. Consultant
agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation. The
Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all
work performed by the Consultant, its employees, agents and subconsultants.

        d.      All policies shall provide thirty days’ advance written notice to the City of reduction or
nonrenewal of coverages or cancellation of coverages for any reason. Notices shall be sent to the City
address in the “Notices to the Parties” section.

        e.       Should any of the required insurance be provided under a claims-made form, Consultant
shall maintain such coverage continuously throughout the term of this Agreement and, without lapse, for
a period of three years beyond the expiration of this Agreement, to the effect that, should occurrences
during the contract term give rise to claims made after expiration of the Agreement, such claims shall be
covered by such claims-made policies.

        f.       Should any of the required insurance be provided under a form of coverage that includes
a general annual aggregate limit or provides that claims investigation or legal defense costs be included in
such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or
claims limits specified above.

         g.      Should any required insurance lapse during the term of this Agreement, requests for
payments originating after such lapse shall not be processed until the City receives satisfactory evidence
of reinstated coverage as required by this Agreement, effective as of the lapse date. If insurance is not
reinstated, the City may, at its sole option, terminate this Agreement effective on the date of such lapse of
insurance.

         h.       Before commencing any operations under this Agreement, Consultant shall furnish to
City certificates of insurance and additional insured policy endorsements with insurers with ratings
comparable to A-, VIII or higher, that are authorized to do business in the State of California, and that are
satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall
constitute a material breach of this Agreement.




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       i.            Approval of the insurance by City shall not relieve or decrease the liability of Consultant
hereunder.

        j        If a subconsultant will be used to complete any portion of this agreement, the Consultant
shall ensure that the subconsultant shall provide all necessary insurance and shall name the City and
County of San Francisco, its officers, agents and employees and the Consultant listed as additional
insureds.

        k.           Insurance for joint ventures and partnerships can be provided in a number of ways,
including:

               (1)    A separate policy can be purchased to cover the partnership/joint venture and each of
                      the partners as respects its partnership/joint venture liability, or
               (2)    One of the partners can add the partnership/joint venture to its policy or
               (3)    Each partner can endorse its own policy to cover its liability arising out of the
                      partnership/joint venture, adding the other partner as an Additional Insured.

         l.      Any deductibles or self-insured retentions must be declared and may be subject to
approval of the Port. At the Port’s option, either the insurer will reduce or eliminate such deductibles or
self-insured retentions as respect to the Port of San Francisco, its officers, agents and employees or the
Consultant shall provide a financial guarantee satisfactory to the Port guaranteeing payment of losses and
related investigation claim administration and defense expenses.

         m.     The Port of San Francisco reserves the option to accept lower insurance coverage limits
in order to encourage participation of local business enterprises on this contract. Such lower limits shall
not fall below $1.0 million, as applicable to the nature of the subcontracted work.


     H. Business Tax Registration

         In accordance with City and County of San Francisco Ordinance 345-88, all firms
conducting business with the Port are required to maintain a valid business tax registration
number. A Notice of Intent to Award can not be issued to any firm that does not a valid business
tax registration number or a least has applied for such a number by the schedule date for issuance
of the Notice of Intent to Award. Prospective Respondents to this RFP may contact the Tax
Collector’s office at (415) 554-4470 to confirm the validity of or apply for a valid business tax
registration number. Each prospective respondent must provide a taxpayer federal
identification number as well.


      I. Signature Requirements

        An unsigned or improperly signed proposal will be rejected. A proposal may be signed
by an agent of the Respondent to this RFP if he/she is properly authorized by a power of attorney
or equivalent document submitted to the Port prior to the submission of the proposal or with the
proposal to bind the proposal.




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                                VIII.          Protest Procedures


        C.     Protest of Non-Responsiveness Determination
        Within five working days of the City's issuance of a notice of non-responsiveness, any
firm that has submitted a proposal and believes that the City has incorrectly determined that its
proposal is non-responsive may submit a written notice of protest. Such notice of protest must
be received by the City on or before the fifth working day following the City's issuance of the
notice of non-responsiveness. The notice of protest must include a written statement specifying
in detail each and every one of the grounds asserted for the protest. The protest must be signed
by an individual authorized to represent the proposer, and must cite the law, rule, local
ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor
must specify facts and evidence sufficient for the City to determine the validity of the protest.
        D.     Protest of Contract Award
        Within five working days of the City's issuance of a notice of intent to award the contract,
any firm that has submitted a responsive proposal and believes that the City has incorrectly
selected another proposer for award may submit a written notice of protest. Such notice of
protest must be received by the City on or before the fifth working day after the City's issuance
of the notice of intent to award.
        The notice of protest must include a written statement specifying in detail each and every
one of the grounds asserted for the protest. The protest must be signed by an individual
authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or
RFP provision on which the protest is based. In addition, the protestor must specify facts and
evidence sufficient for the City to determine the validity of the protest.
        E.     Delivery of Protests
        All protests must be received by the due date. If a protest is mailed, the protestor bears
the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by
a means that will objectively establish the date the City received the protest. Protests or notice of
protests made orally (e.g., by telephone) will not be considered. Protests must be delivered to:

Norma Nelson
Contract Manager
Port of San Francisco
Pier 1 – The Embarcadero
San Francisco, CA 94111

Failure to follow the above procedures may result in automatic dismissal of a protest.




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                                       Attachment 1

              PROPOSER (RFP RESPONDENT) INFORMATION SHEET

                RFP: Pier 70 Crane Cove Park Project –Contract #2740

(This form must be returned with your proposal cover letter in order to be deemed responsive.)


Company Legal Name: __________________________________________________

Business Headquarters Address: ___________________________________________

Local Address: _________________________________________________________

Telephone Number: _______________________ Fax Number: __________________

Legal organization status: _________________________________________________
 (Sole proprietorship, partnership, corporation, joint venture and etc.)

Corporation organized under the laws of the State of ___________________________

List names and addresses of all members of the firm or names and titles of all officers of
the corporation authorized to bind the company in contracts (provide copy of Corporate
By-Laws, Articles of Incorporation or other appropriate official documentation
designated such authority)

1.     Name:__________________________ Title: ___________________________
       Business Address: _________________________________________________

2.     Name: _________________________ Title: ___________________________
       Business Address: _________________________________________________

3.     Name: _________________________ Title: ___________________________
       Business Address: ________________________________________________

4.     Name: __________________________Title: ___________________________
       Business Address: _________________________________________________

5.     Name: __________________________Title: ___________________________
       Business Address: ________________________________________________

City and County of San Francisco Vendor #: _________FEIN: __________________

Dun & Bradstreet # ____________________           Applicable License #: ______________

Project Manager/Contract Liaison Contact Information:

Name: ______________________________Title: _______________________________

E-Mail Address: ______________________ Fax# _______________ Telephone #__________

Mailing Address: _______________________________________________________________
RFP for Pier 70 Crane Cove Park Project

ATTACHMENT 2 – PROJECT REFERENCE FORM
                                Port of San Francisco
                            Pier 70 Crane Cove Park RFP

REFERENCE FOR (Consultant Name):
NOTE: A Project Summary Sheet for this reference must be attached.


Reference Name: _____________________________________               Date:

Organization/Agency:
Phone:                                        E-Mail:

Relevant Project(s):


Has the consultant performed the work described in the attached project summary for your agency?
  Yes            No

What percentage of this project work did you observe in your official capacity representing your agency?   _______

Briefly describe the work and your role and position at the time:




Please select one rating that most closely describes your evaluation of the consultant:
5: Excellent 4: Above Average 3: Average               2: Below Average 1: Poor N/A: Not Applicable

I. Project Management (Maximum of 30 Points)                                                           Rating

1.   Consultant’s ability to track and control project expenditures, and complete project on budget

2.   Consultant’s ability to track project schedule, meet deadlines and complete project on schedule

3.   Consultant’s compliance with project scope, project management plan and contract requirements.

4.   Consultant’s ability to successfully manage team of sub consultants

5.   Quality control of project deliverables prior to submittal


II. Level/Quality of Service (Maximum of 20 Points)

1.   Overall level and quality of service provided by consultant

2.   Understanding and fulfillment of client’s goals and vision

3.   Responsiveness to client’s requests and availability of key staff when needed
RFP for Pier 70 Crane Cove Park Project

4.   Working effectively in a team with other consultants and/or public agency staff



III. Professional Expertise (Maximum of 50 Points)                                                      Rating

1.   Level of expertise/competence provided in following areas:

     (a) Project Approach and Work Plan

     (b) Alternative Analysis (i.e., development and evaluation of project alternatives)

     (c) Engineering Design and Technical Expertise

     (d) Creativity and Innovation (Is the firm a leader in the industry?)

     (e) Identification and Resolution of Project Conflicts/Challenges

     (f) Accuracy of Cost Estimating

2.   Quality of Technical Documents


                                                                             Total Points (100 maximum) __________


IV. General Comments (optional)




By (Printed Name) ______________________________ Signature _________________________________

Please submit using official agency/organization stationary, e-mail address or fax.

     PLEASE RETURN COMPLETED FORM BY NO LATER THAN MARCH 14, 2011 DIRECTLY TO:
                                          Norma Nelson
                                      Port of San Francisco
                                    Pier 1 – The Embarcadero
                                    San Francisco, CA 94111
                    FAX: (415) 732-0442      e-mail: norma.nelson@sfport.com

				
DOCUMENT INFO
Description: Professional Services Project Letter of Intent Jv Development document sample