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ARE YOU INTERESTED IN HOSTING A SERVE SITE

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					                              APPENDICES




Last updated: December 2008                Appendix – Page 1
                                              APPENDIX 1

                 YOUTH UNLIMITED‘S WELCOME INFORMATION TO ALL PARTICIPANTS
The following information is included in a tri-fold handbook sent to all participants with their
registration confirmation letters. All Host Teams should follow these standards as well and reinforce
the messages in your welcome letter to participants.


WELCOME!
You will be participating in an exciting adventure as part of a mission team to SERVE and ENCOUNTER
God.
Expect surprises and changes!
You will see, feel and do things you never even thought possible before. You will make discoveries
about yourself, others, and most importantly your relationship with God. But the time you spend on
this mission experience will change other people too - children, teens, parents, senior citizens and
anyone else that you will be coming into contact with. The most exciting discovery you will make is that
God, through this experience, will use you and your gifts to do His work.


Things to remember:
       To have a successful mission experience it is important that you come with the proper
        attitude. You are coming to serve others in the name of Christ.
       You should be self-sacrificing, willing to work hard and express gratitude to God for what He
        has done for us. Your attitude and behavior will reflect who you are.
       Part of the challenge is to live and work together as God‘s servants. You will be working and
        living with others, some whom you may know but also those you do not know. Conflicts may
        arise, but remember, talk openly and kindly about things that bother you. Learn to listen. Talk
        with the team leaders if it gets out of control. Things will fall into place if you talk and pray
        together. (Matthew 18: 15-20)
       Don‘t compare. If you have participated in SERVE or ENCOUNTER before, it is important that
        you don‘t compare projects. All projects are different in locations, work sites, ministries,
        structures, speakers, participants and attitudes. Come prepared for a new experience.
       Keep safety in the forefront of your mind at all times, in your interactions with others and at
        the work site. If something doesn‘t seem safe to you, cease what you‘re doing and ask others
        for help or guidance.




Last updated: December 2008                                                           Appendix – Page 2
                                  COVENANT FOR MISSION PARTICIPANTS


As a participant in this project I realize this is both a privilege and a responsibility. While this project is
an enjoyable experience for those who participate, it is a Christian service ministry where work and
team cooperation is needed.


Because of this I have agreed to the following:
1. To cheerfully participate in all assignments and activities and to abide by the decisions and
schedules set by the YU Host Team and adult sponsors.
2. That any lack of respect for authority, including the use of abusive language, violations of site
smoking policies, and failure to comply with behavioral expectations may result in my being sent home
at my expense. I understand that any use of alcohol, firearms, weapons, or drugs (not prescribed by a
physician) will automatically result in my being sent home at my expense.
3. I acknowledge that I am representing Jesus Christ, my church youth group and YU while on this
mission trip and will conduct myself appropriately at all times.
 REMINDER: You have agreed to abide by this covenant and the rules and regulations set forth by the
                                           Host Team.




Last updated: December 2008                                                                Appendix – Page 3
                                          MISSION STANDARDS
Participating in this mission experience is a privilege. There are the general rules that apply to all sites.
Each site will be providing additional guidelines when you arrive.
Length of stay: Please arrive and depart from your site at times stated in your confirmation letter. It is
important that you do not come late or leave early as activities are planned from time of registration
until time of departure. If you have questions about this please contact your Host Team Coordinator.
Visitors: Visits from family and friends while on site are strongly discouraged.
Free time: Free time is scheduled into the experience as well as a planned half or whole day activity
per week.
Lodging and meals: Typically, you will be housed and eat in local churches or schools. Many
ENCOUNTER-only sites place you with a Host family. In most cases meals are provided, but on some
sites, you may be involved in meal preparation and/or clean up. Unless told otherwise by the Host
Team, bring a sleeping bag and a foam/air mattress. Remember, you are a guest. Do not assume
open access to the entire facility. You will be expected to keep your lodging facility neat and clean and
be considerate to others staying with you.
What to Pack: Work clothing should be anything that you don‘t mind getting dirty, and we ask that you
dress modestly. Enclosed footwear (tennis shoes) is required on the work sites. Short shorts, sports
bras without shirts, spaghetti straps, bare midriffs, or shirts that promote anti-Christian messages
(alcohol, drugs, etc.) are not acceptable at any time. Bathing suits must be one piece for girls and no
Speedo‘s for guys. Bring your own towels, personal items and your Bible. You may also receive a list of
proper clothing and requirements from your Host Team.
What NOT to bring: Not allowed on the sites are weapons, firearms, alcohol or drugs. If you are taking
prescription medication please let the Host Team Coordinator know upon arrival. The use of personal
Walkmans, Discmans, MP3 players, radios, boom boxes, pagers or cell phones are discouraged. If you
bring these with you, do not use them on site or they may be taken away until the end of the mission
experience. Youth Unlimited is not responsible for personal items that are lost stolen or damaged. Ask
the Host Team Coordinator for a secure place to store your valuable items.
Pairing off: You may come as boyfriend/girlfriend and you may leave as boyfriend/girlfriend but while
you are on site you are a member of a team. Dating and displays of affection are not permitted.
Phone calls: Bring a calling card with you to call home upon arrival at the site to let your family know
you have arrived safely. Any calls after that must be cleared through the Host Team.
Non-Smoking Sites: Smoking is prohibited on no smoking sites. This means there will be no smoking
at the work sites, at the church/school where are you staying, in the car/van while traveling to/from
work sites or on the day away. This applies to both students and adults.
Discipline: Anyone, student or adult, demonstrating an uncooperative attitude or rule violation may be
removed from the site and sent home at his/her own expense.
Insurance: YU carries secondary health insurance and liability insurance. All insurance claims must be
submitted to the participant‘s individual insurance first. YU‘s insurance will begin where the
participant‘s insurance ends for any medical expenses incurred while at the site. If a participant does
not have insurance coverage, YU‘s insurance becomes the primary coverage. Participants are not
covered traveling to or from the mission experience. Check with your insurance provider to verify your
coverage in the state/province/country where you are traveling and bring a copy of your insurance
card with you.




Last updated: December 2008                                                              Appendix – Page 4
                                          TRAVEL INFORMATION
Within U.S., Canada or Mexico
For travel by air to or from Canada, the U.S. or Mexico, passports are required.


For travel by land across the Canada/U.S. or U.S./Mexico borders, passports may be required for
Canadian and U.S. citizens. A passport is the only proof of your nationality and identity that is accepted
in all countries and is highly reccommended regardless. Due to the lengthy wait at times, you are
urged to apply for your passport as soon as possible. The policy is subject to change. Please refer to
the website(s) below or contact your government for more information.


If the passport requirement does not go into affect, for travel by land, you must have proof of your
citizenship or permanent residence. The following documents are acceptable as evidence of
citizenship or permanent residence for land travelers:


  * A valid U.S. or Canadian passport
  * An original U.S. or Canadian birth certificate plus photo identification; or
  * An original naturalization certificate plus photo identification.


Other documents such as a driver‘s license or voter registration card will NOT be accepted as proof of
your citizenship.


United States citizens do NOT require a Visa to visit Canada or Mexico. Likewise, Canadian citizens do
NOT require a Visa to visit the United States or Mexico.


Outside U.S., Canada or Mexico
Travel requirements for U.S. and Canadian citizens varies by the country where you are going. Youth
Unlimited will help you understand the necessary requirements. You will need a valid U.S. or Canadian
passport to travel outside of the U.S. and Canada and should apply for one immediately.


Keep It Safe
Make photocopies of your passport‘s identification page and/or of your identification cards and keep
the copies separate from the original when you travel. For added security, leave a copy with a friend or
relative at home.


Traveling with Minors Across a Border
Any adult who is not a parent or guardian should have written permission to supervise the child from
the parent or guardian, as well as the child's identification and carry it with them. A letter would also
facilitate entry for any one parent traveling with their children. This permission letter should contain
addresses and telephone numbers where the parent or guardian can be reached. An example letter is
available (see link below). It is recommended, but not required, that the letter be notarized.


More Information



Last updated: December 2008                                                           Appendix – Page 5
For more information or to find the travel requirements for non-U.S./Canadian Citizens, visit:
Canada Border Services Agency -- www.cbsa.gc.ca
Foreign Affairs Canada -- www.voyage.gc.ca
U.S. State Department -- www.travel.state.gov
U.S. Customs and Border Protection -- www.customs.ustreas.gov




Last updated: December 2008                                                          Appendix – Page 6
                                               APPENDIX 2




                                     CONSENT TO TRAVEL




We, (parents‘ name) _____________________________________, are the sole parents

and/or guardians of (students‘ name)__________________________, who is currently

residing with us. We give our consent for him/her to travel outside of (home country)

_____________, and in particular to

(country of destination)__________________________



during the time of (beginning date of event)            to (end date of event) _____________ for a Youth

Unlimited (name of event) ___________________

in (city of event) _________________.




Date: _______________, ______.
Signature of Mother: __________________________________
Signature of Father: __________________________________




Last updated: December 2008                                                         Appendix – Page 7
                      ADDITIONAL INFORMATION ABOUT TRAVELING WITH MINORS

US Customs and Border Protection
http://help.customs.gov/cgi-bin/customs.cfg/php/enduser/std_adp.php?p_faqid=268

Adults traveling in or out of the United States with children under the age of 18 should be aware of the
following:

        because of increasing incidents of child abductions in disputed custody cases and as possible
         victims of child pornography, Customs and Border Protection (CBP) strongly recommends that
         unless the child is accompanied by both parents
        the adult have a note from the child's other parent (or, in the case of a child traveling with
         grandparents, uncles or aunts, sisters or brothers, or friends, a note signed by both parents)
         stating "I acknowledge that my wife/husband/etc. is traveling out of the country with my
         son/daughter. He/She/They has my permission to do so."
        CBP also suggests that this note be notarized.

While CBP may not ask to see this documentation, if we do ask, and you do not have it, you may be
detained until the circumstances of the child traveling without both parents can be fully assessed.

If there is no second parent with legal claims to the child (deceased, sole custody, etc.) any other
relevant paperwork, such as a court decision, birth certificate naming only one parent, death
certificate, etc., would be useful.

Adults traveling with children should also be aware that, while the U.S. does not require this
documentation, many other countries do, and failure to produce notarized permission letters and/or
birth certificates could result in travelers being refused entry. (Canada has very strict requirements in
this regard.)

All children who are U.S. or Canadian citizens should also have a copy of their birth certificate if
traveling by land or sea. Children 18 and under are exempt from the requirement to have a
government-issued photo ID. If traveling by air, an unexpired Passport is required for everyone,
including infants. Starting June 1, 2009, children under the age of 16 (15 or younger) will still not
need a passport, although if they are not traveling with both parents, they will be required to have a
letter of parental consent. Teens between the ages of 16-18, if traveling as part of an adult-
supervised school, religious, cultural or athletic group, will also be exempt from rules requiring a
passport, although they will need to have a copy of their birth certificate. If just traveling with friends
or family, 16-18 year olds will need a passport - as will all other U.S. and Canadian citizens over the
age of 15.

Lawful permanent residents (LPRs), refugees, and asylees will continue to be able to use their Alien
Registration Card (Form I-551), issued by DHS, or other valid evidence of permanent residence status
or refugee or asylee status to apply for entry to the United States.




Last updated: December 2008                                                              Appendix – Page 8
Canada Border Services Agency
http://www.cbsa-asfc.gc.ca/publications/pub/rc4161-eng.html#P004

Bringing children into Canada

Border services officers are on alert for children who need protection. Children under the age of 18 are
classified as minors and are subject to the same entry requirements as any other visitor to Canada.


We will conduct a more detailed examination of minors entering Canada without proper identification
or those travelling in the company of adults other than their parents or legal guardian(s). This
additional scrutiny helps ensure the safety of the children.


Minors travelling alone must have proof of citizenship and a letter from both parents detailing the
length of stay, providing the parents‘ telephone number and authorizing the person waiting for them to
take care of them while they are in Canada.


If you are travelling with minors, you must carry proper identification for each child such as a birth
certificate, passport, citizenship card, permanent resident card or Certificate of Indian Status.


If you are divorced or separated, you should carry with you copies of the legal custody agreements for
your children. If you are travelling with minors and you are not their parent/guardian, you should have
written permission from the parent/guardian authorizing the trip. The letter should include addresses
and telephone numbers of where the parents or guardian can be reached and identify a person who
can confirm that the children are not being abducted or taken against their will.


If you are travelling with a group of vehicles, make sure you arrive at the border in the same vehicle as
your children, to avoid any confusion.




Last updated: December 2008                                                            Appendix – Page 9
                                                APPENDIX 3
                                RESPONSIBILITIES AND EXPECTATIONS OF ADULTS
NOTE TO HOST TEAMS: Responsibilities and Expectations of Adults are sent to all adult leaders as part
of the tri-fold participant handbook that they receive at the time of registration. It is also included in
the Adult Leader Guide with the devotional material that Youth Unlimited sends to them about 30 days
before your mission experience begins.


Young people come on mission experiences for a number of reasons ranging from wanting to have a
good time to wanting to grow in their relationship with Christ. The young people will be excited, scared,
enthusiastic, and apprehensive. Young people need leaders for a variety of reasons: to be a friend, a
teacher, an encourager, a listener, a source of information. Pray that the Holy Spirit will alert you to the
unique needs of each group member and equip you to help in appropriate ways.
GROUP LEADER
During the mission experience, you will lead a group of 5 or 6 teenagers. The group will be comprised
of teens from different youth groups and a variety of ages. This group will function as a work group
during the day and as a prayer group in the evening. During the prayer group time, there will be
opportunities for your group to discuss the events of the day and the message that was presented
during the evening program. You will be provided with devotional material to help you discuss the
message. You are the model.
Have fun, but work hard and lead by example. Be at all planned activities and participate with gusto.
Consider having a group prayer before beginning your days work and see how it can change your
whole day. Your group is Christ‘s representative to the ministries being served. Encourage witnessing
and orderly, courteous, quality and safe service.
AT THE WORK SITES
From the time you and your group get together after morning devotions, you are in charge of the
group. You will take your group to the work site. You will be responsible for checking in with the
contact at the site. It is your responsibility to supervise your group and ensure safety while at the work
site. That means seeing that teens are instructed in what they are to do, how to do it properly and
safely and then letting them do it, while monitoring them periodically. You are not to do all the work
while the rest of the group sits around! If anyone is without work, it should be you (but this rarely
happens).
You are responsible for quality of the work as well as the orderliness and safety of the group. If you see
unsafe working conditions, it is your responsibility to cease the work, request assistance from the Host
Team and not resume working until the safety issue has been corrected.
You are encouraged to host a safety training session with your youth group prior to your mission
experience to teach youth how to safely perform common tasks that you may encounter, such as using
ladders or scaffolding, power tools or hand tools, lifting heavy items, wearing safety goggles and
closed-toed shoes, painting and gardening. You may want to ask a local contractor or carpenter for
assistance.
Injuries -- You will be provided a first aid kit for treatment of minor injuries. You will be provided a copy
of the medical release form for the members in your group. You must keep these with you during the
mission experience. All invoices for treatment are to be sent to the parents/guardians for their
insurance to pay first. Whatever their insurance does not cover, Youth Unlimited will cover. Copies of
all invoices MUST be sent to the Missions Program Director at Youth Unlimited.
SMALL GROUP DISCUSSIONS
Lead by example. If you want the teens to open up, then you should open up. Take the lead.
Keep your antenna tuned for underlying problems and privately encourage them to share with you,
their youth leader, some other qualified counselor, the Spiritual Life Leader or the Host Team


Last updated: December 2008                                                             Appendix – Page 10
Coordinator. Note that we are required by law to report any evidence of child abuse that we find or if
they are likely to harm others or themselves.
All other issues that are revealed during the course of your discussions should be held in confidence.
You should start your first group meeting by explaining that all discussions will be confidential (except
as noted) and gain the group‘s commitment to it.
Please note that you are not to counsel students of opposite sex on a one on one basis. Be VERY
careful to have conversations with students in open areas and take note of the way you express
concern for the students‘ emotional/spiritual well being. See the Youth Unlimited Sexual Misconduct
Policy for more information.
SLEEPING ARRANGEMENTS
Adults will share living quarters with teens of the same gender. It is your responsibility to help get the
teens into the sleeping quarters and lights out by 11:00 p.m. each night. The days are full of work and
activities and it is important that everyone gets the proper rest.
COMPARISONS
Please do not compare one mission experience to another. If you have participated in SERVE or
ENCOUNTER before, it is important that you don‘t compare projects. All projects are different in
locations, work sites, ministries, structures, speakers, participants and attitudes. Come prepared for a
new experience.
CONCERNS AND COLLABORATION
If you have a concern or complaint, please take them directly to the Host Team Coordinator. Please do
not discuss your concerns with others – either adults or teens. We need to keep the mission
experience positive. Please be solutions-oriented and collaborate with us to improve the project for
Him.




Last updated: December 2008                                                           Appendix – Page 11
                                             APPENDIX 4
                     SUGGESTED AGENDA FOR ALL-LEADERS ORIENTATION MEETING
Prayer
Welcome
Introductions
     Host Team roles and responsibilities
     Spiritual Life Coordinator and Speaker
     Small Group Leaders – Each to tell about their level of experience with missions and
      something about themselves
Purpose of the Mission Program
Unity of Host Team
     Bring issues to the Host Team Coordinator
     Problem resolution process
Expectations –review each item (Expectations will be listed in the devotional material)
Sexual misconduct policy
Schedule for the week
Additional Items to Cover:
     Emergency phone numbers and phone numbers of Host Team and how to be reached during
      the week. It‘s a good idea to have these numbers in the booklets
     Pass out copies of registration forms for each group, medical kits and maps to work sites, off
      site activities and hospital. A great way of storing these items is folders for the small group
      leaders.
     Review living arrangements, rules and logistics to/from showers – if applicable
     Emergency plan in case of evacuation, tornado or other disaster
Prayer concerns
Circle of Prayer




Last updated: December 2008                                                        Appendix – Page 12
                                             APPENDIX 5
                            SERVE AND SERVE/ENCOUNTER CHECK LIST
Answer the following questions to determine if you have everything complete in time for hosting a
SERVE or SERVE/ENCOUNTER Mission Experience.
HOST TEAM
Host Team Coordinator: ___________________________________
Phone number: ______________Email________________________
Community Life Coordinator: _______________________________
Phone number: ______________Email_______________________
Work Site Coordinator: ____________________________________
Phone number: ______________Email_______________________
Spiritual Life Leader: _____________________________________
Phone number: _____________Email________________________
NOTE: These people must agree to be on site during the entire week of the project including staying
overnight with the participants. Both male and female adult host team members must stay overnight
on the SERVE and SERVE/ENCOUNTER site.
LODGING
Sleeping quarters
     How much space do you have according to your capacity?
     Is there adequate room for guys and girls to be separated?
     Are there restrooms near gender specific sleeping areas?
     How many restrooms?
     How much room preparation?
     Will you assign rooms or let participants choose?
     Cost?
Showers
     Is there transportation to the shower if they are offsite?
     When will the participants shower?
     How many showers are available?
     Cost if they are offsite?
Common Ground
     Curfew
Security
     Who?
     When?
     Report to whom on the Host team?
     Will you pay them?



Last updated: December 2008                                                       Appendix – Page 13
FOOD
Menus
     Who will create menus?
     Who will purchase food?
     Where will food be purchased?
     Who will be in charge of food prep?
     Who will be in charge of food service?
     Who will be in charge of volunteer sign up for meals?
Donations
     From where?
     Pick up when?
     Receipt?
Coolers for work site lunches
     How many?
     Purchase or Borrow?
Water containers
     How many for work sites
     How many for back at the church/school
Evening snacks
     Who is responsible?
     When should it be served?
Food Budget
     Who will be in charge of this before and during the project?
BUDGET
     Who is in charge of finances?
     Are you opening a checking account for your SERVE experience or will checks be payable to
      the Host Church/Organization?
     Fill out Budget Template due to YU.
     Actual financial results compared to budget due 30 days after the completion of your SERVE
     Surplus funds more than local contributions are to be returned to YU
SCHEDULE
     Review daily
     Review weekly
Sunday activities
     Is there special Sunday transportation needed?
     Where will the activities be held?


Last updated: December 2008                                                   Appendix – Page 14
     Are there unusual meal preparations to be made?
     What activities?
Leaders meetings
     When are the leaders meetings?
     Where are the leaders meetings?
     Who will be in charge of the agenda?
     How will the leaders be notified of meetings?
Free time
     How much free time?
     What activities planned?
     Is transportation necessary?
     Is there an additional cost?
     Are there options?
Morning devotions
     Who is leading the devotions? It can be students, host team, or speaker. Should be about 5-
      10 minutes long.
     Personal devotions/quiet time. Should be 10-15 minutes – schedule the time and announce
      where participants are expected to be.
Welcome Packets
     Who is putting the Welcome Packets together?
     What is included in the Welcome Packets?
Last night
     This needs to be a special night of sharing experiences from the week, feelings about SERVE
      and what they have learned. Also need to include a spiritual challenge.
     T-shirt signing. SERVE Participants often use this night to sign each other‘s t-shirts. So have
      Sharpie markers available.
     Curfew: This is often a night that curfew is set for a later time but NO ALL NIGHTERS! It is
      important that you set a curfew (common ground states 1:00 am) and enforce it. There will
      be adults driving long hours back home and everyone needs their sleep before leaving.
ACTIVITY FOR HALF DAY AWAY
     What activity is planned?
     What day will it be?
     How much will it cost per person?
     Transportation?
     Maps?
     Notify Youth Unlimited to purchase additional insurance for ―adventure activities,‖ if
      applicable.




Last updated: December 2008                                                        Appendix – Page 15
MUSIC
     Who will be doing music during the week?
     What type of music will they be doing?
     How often will they participate – all week? Sunday Service?
     Cost?
     Coordinate with Spiritual Life Coordinator/Speaker
WORK SITES
     What do you have so far?
     Description of work to be completed/contact person at the site.
     Interaction with residents?
     Back up sites for rainy days or finish a job early and need a fill in
     Directions/transportation to sites
     Supplies and materials for site/ladders
     Safety assessment of all work sites
     Tools need and tools for the participants to bring
     Donations/receipts
     Budget
     Additional supplies purchased during the week/who does this
     Trash removal
     Unfinished projects
PRAYER PARTNERS
     Who‘s responsible and how will they receive communications
EMERGENCY ISSUES
Hospitals
     Which one
     Where
     Notified
     Maps
First aid kits
Emergency procedures
     Orientate adult leaders
     Orientate all participants
Phone numbers
     Host Team Members
     Police
     Fire
     Ambulance



Last updated: December 2008                                                   Appendix – Page 16
                                             APPENDIX 6

                                         MEDICAL SUPPLY KIT
Assemble medical supply kits for each of the small groups at SERVE or ENCOUNTER teams to carry
with them to the work site plus one to keep at the lodging facility and to take with you on the Day
Away(s). You may want to have some extra supplies on hand.
The medical supply kit should include:
             Maps and directions to the local hospital or medical clinic.
             Emergency phone numbers for fire, police, ambulance, and the Host Team
              Coordinator, the Work Site Coordinator and on-call Nurse (as applicable).
             Sterile adhesive bandages in assorted sizes
             Antibiotic ointment
             Cleansing agent/soap/anti-bacterial hand sanitizer
             Disposable non-latex gloves (2 pairs)
             Sunscreen
             2-inch sterile gauze pads (4-6)
             4-inch sterile gauze pads (4-6)
             Triangular bandages (3)
             2-inch sterile roller bandages
             3-inch sterile roller bandages
             Adhesive tape
             Safety pins
             Scissors
             Tweezers
             Needle
             Moistened towelettes
             Antiseptic
             Nonprescription drugs: aspirin or other pain reliever, anti-diarrhea medication,
              antacid, and laxative
             Plastic Bags
             Small flashlight and extra batteries
             Instant cold compress

Additional supplies you may wish to include in the kit that you keep at the lodging facility:
              Thermometer
              Tongue depressors (2)
              Tube of petroleum jelly or other lubricant
              2‖, 3‖ or 4‖ Ace bandages – for wrapping sprained ankles or joints, or wounds
              Oral antihistamine for allergic reactions
              Breathing Barrier (with a one-way valve)
              Feminine hygiene products
              First Aid manual

Source: American Red Cross and Canadian Red Cross




Last updated: December 2008                                                       Appendix – Page 17
                                             APPENDIX #7
                                     STATEMENT OF AGREEMENT
For Services Rendered at the ________________________ SERVE and/or ENCOUNTER Mission
Experience [enter year and location]

NAME: ___________________________________________________________________________
ADDRESS:
_________________________________________________________________________________

_________________________________________________________________________________

Home Phone __________________ Office Phone _________________________________________

E-mail Address _____________________ Fax Number _____________________________________

Social Security # or FIN ______________________________________________________________

SERVICES, DATES AND TIMES:
Duration of the mission experience (start and end dates and times):



[Cross out services that do not apply and write in any additional services to be provided]
Speaker: The undersigned agrees to develop and deliver presentations a total of six evenings during
the mission experience. Each presentation is to be in alignment with the theme and follow the
outlines provided in the Youth Unlimited speaker‘s material. The speaker agrees to teach Biblical
principles in a way that is not in conflict with the Reformed perspective presented in the speakers‘
material. The undersigned further agrees to lead morning devotions for the mission participants,
generally be available during the entire duration of the mission experience to participate in various
activities as scheduled by the Host Team and support the participants in spiritual matters that arise
during the mission experience. Each Speaker should demonstrate good judgment when it comes to
leadership and discipline of youth. They should serve as a proper role model while speaking at the
project and through out their daily activities.
Musician: Each musician should demonstrate good judgment when it comes to leadership and
discipline of youth. They should serve as a proper role model while leading worship and through out
their daily activities. The undersigned agrees to lead musical worship at the following dates and times:


EQUIPMENT TO BE PROVIDED BY THE MISSION HOST TEAM




YOUTH UNLIMITED MISSION STATEMENT AND STATEMENT OF FAITH
I have read the attached Youth Unlimited Mission statement and the Statement of Faith and agree to
uphold the statements as I perform the services described and interact with the mission participants
during the mission experience.




Last updated: December 2008                                                         Appendix – Page 18
HONORARIUM
Amount $__________________ will be paid in US Canadian currency (circle one) and delivered to the
above named in person following his/her final appearance at the event.
TRAVEL & GROUND TRANSPORTATION
Your travel expenses will be reimbursed by the SERVE Host Team. Receipts must be provided to the
SERVE Host Team for all reimbursable expenses. These must be your personal expenses and not
those of any other members of your party. Please make effort to minimize travel costs and book
flights, if required, far enough in advance to get the lowest fares. If you drive to the SERVE Project, you
will be expected to drive that vehicle during the SERVE Project in the performance of your duties. If
you do not drive to the SERVE Project, transportation during the SERVE Project will be provided by the
Host Team.
LODGING
Lodging  will     will not be provided.
MEALS
Meals will be provided at a designated dining facility.
Additional Requirements and/or Agreements:




MEDIA PERMISSION
The undersigned grants permission to Youth Unlimited to make audio/video recordings of his/her
presentation at the Youth Unlimited event and to unlimited duplication rights of the recording(s).
Permission is granted to provide the audio and/or video tape(s) to Youth Unlimited‘s constituency and
only in conjunction with its ministry. Permission is also granted to photograph the undersigned at the
event.


Host Team Coordinator ____________________ Date _____________________________________
Artist/Speaker ___________________________Date ______________________________________


Please sign and return or fax one copy to:
Missions Program Director
Youth Unlimited
PO Box 7259
Grand Rapids, MI 49510-7259
Fax: (616) 241-5558




Last updated: December 2008                                                           Appendix – Page 19
                                         Youth Unlimited Mission
Youth Unlimited helps churches challenge youth to commit their lives to Jesus Christ and transform
their world for Him.


                                 Statement of Faith for Youth Unlimited
                                               We believe…

The Bible is the inspired, infallible Word of God, and it serves as our rule for faith and life.

God has revealed himself as Father, Son and Holy Spirit, and that in Jesus Christ all the fullness of
the godhead dwells bodily.

God created the heavens and the earth, and humankind was created in the image and likeness of
God. Because of Adam's sin humankind is separated from God and unable on its own to be
reconciled to God.

The sacrificial death and bodily resurrection of Jesus Christ has provided the only way of
reconciliation with God, which is why we call Him Savior.

Jesus Christ was conceived by the Holy Spirit, born of the virgin Mary, lived a sinless life, and now
reigns at God's right hand, which is why we call him Lord.

Through Jesus' redemption, all of creation can be claimed and restored through the Spirit. Therefore,
we are ambassadors of Christ's Kingdom in all of society.

Salvation is God's free gift based upon the atoning work of Christ, and this gift is affected by the
regenerating work of the Holy Spirit in the hearts of people and received by faith in the Father, Son
and Holy Spirit.

Jesus Christ will come again to judge the living and the dead. The Righteous-those who are justified
by faith in Christ-will inherit eternal life, and the wicked-those who remain in their wickedness
because they reject Christ-will be condemned eternally.

We believe that the local church plays the central role in the fulfillment of the Great Commission and
that the spiritual unity of believers comprise the one body of our Lord Jesus Christ.

People who are apart from God matter to God, and therefore matter to the church. For this reason it
is the individual Christian's and the church's responsibility to proclaim the Gospel in word and deed,
by every means possible, through a life of holiness, service and love.




Last updated: December 2008                                                             Appendix – Page 20
                                            APPENDIX #8

                                    NEWS RELEASE INFORMATION
Send a news release to an appropriate editor and department at your local newspaper about one or
two weeks before your project begins. For radio and television stations send the release to the news
director. Use local letterhead if possible, and include the words ―For Immediate Release” or “For
Release.” You should also give recommended print date information if available.
A sample news release is on the next page. Be sure to include:
       The actual SERVE or ENCOUNTER dates.
       Use a simple first sentence with a key fact – not a headline.
       First paragraph gives facts of what teens will do (also mention any special facts like ―first
        SERVE or ENCOUNTER experience for your city‖ or ―Combine with 100 local volunteers‖, etc.)
       Second paragraph states the local nonprofit organizations and ministry partners you‘ll be
        working with.
       The next paragraph describing sponsoring agencies (church) and the value (time/money) of
        the service to validate the story.
       A quote from the Host Team Coordinator or Youth Unlimited is always good – but keep it brief.
       List contact information for reports. Give day and evening phone numbers and supply them
        with a copy of last year‘s news release if available.


                                      FOR IMMEDIATE RELEASE

(Dates) July 22-29
Teens from (number of U.S. States and/or Canada) join community agencies for a week of volunteer
service.
____________ (Local) will soon be invaded by SERVE participants – teens giving a week of their
summer to paint houses, serve food and numerous other projects in the name of Christian Service.
Locally, the ____(number) volunteer teens will be working the week of _______________(give dates) at
________________________ __________________________(use agencies that you are working with).
These youth actually pay ______(give price) to be part of SERVE, a cooperative ministry of
_____________(local sponsors) and Youth Unlimited with headquarters in Grand Rapids, Michigan.
The international Youth Unlimited Missions Program is sponsoring 40 plus programs in the United
States, Canada and other countries this summer, involving over 2,000 teens and their adult leaders.
Youth Unlimited‘s mission is to help churches challenge youth to commit their lives to Jesus Christ and
transform their world for Him. The volunteer efforts of the Mission Program last year saved local
agencies an estimated $20,000 in manual labor cost, in addition to the construction materials which
are often donated to the project sites.
Missions Program Director, _______________ explains that the program: ―is designed for those who
have a desire to help others and discover who God is through hands-on service.‖
For more information about Youth Unlimited or SERVE contact Youth Unlimited at 616-241-5616, or
please contact (use local host team coordinator‘s name). He/She can be reached at __________


                                          YOUTH UNLIMITED



Last updated: December 2008                                                        Appendix – Page 21
                                       PO Box 7259
                                 Grand Rapids, MI 49510
                                  Phone: 616-241-5616
                               missions@youthunlimited.org
                                  www.youthunlimited.org


                      (Use your local name, mailing address and phone)




Last updated: December 2008                                              Appendix – Page 22
                                         APPENDIX #9

                      TAX-EXEMPT LETTER FOR US MISSION EXPERIENCES
US-based SERVE and ENCOUNTER experiences are welcome to use the following Tax-exemption letter
to demonstrate the tax-exempt status to merchants and suppliers.




Last updated: December 2008                                                 Appendix – Page 23
Last updated: December 2008   Appendix – Page 24
                                                   APPENDIX #10

                     EXAMPLE LETTERS SENT TO ALL REGISTRANTS (YOUTH AND ADULTS)
    May 20, _________
    Dear Participant,
    Welcome to the DC SERVE project! We are honored that you selected the Washington DC SERVE and
    are confident that the Lord has great plans for us to serve Him and the people of Washington DC.
    WHEN TO ARRIVE
    Plant to arrive in the Washington DC area during the afternoon of Saturday, July 1, _____. Registration
    will start at 1 pm on Saturday July 1, ____ at the Fairfax Community Church. If you will be arriving by
    car, van or pickup truck after 5:00 pm on that Saturday, please give me a call or send me an email.
    Hey! Let us Know…

                 1. We are planning some DRAMA during the week. If you are gifted in this area and are
                        willing to share with us, please let me know.

                 2. We have a worship leader and band (they are in the pictures on the website from last
                        year) leading us again this year. Please let us know your favorite praise songs and
                        we‘ll try to work them into our worship time.
    The SERVE DC Website
    Check out our website, with pictures of last year‘s SERVE Project. Our address is www.servedc.org
    We‘ll be updating the website daily during the project so your friends and family can see what you‘re
    doing!
    Train?
    We have a great train service into Washington DC. All trains arrive at Union Station. If you plan to come
    by train, we will contact you and arrange to have someone meet you at your arrival gate…BUT, we need
    to know your itinerary.


    Please send me an email or note and let me know the following info:
    Train arrival information:
    Arriving From:
    Amtrak Train Number:
    Train Departure Information:
    Amtrak Train No:
    Departure Date and Time:


    What to Bring
□   Bible
□   Money – you will need to bring money for
            Lunch on our day away
            Souvenirs
            Expense traveling to and from the project


    Last updated: December 2008                                                           Appendix – Page 25
□   Jacket – who knows it might get below 80 degrees F
□   Work shoes/boots and sneakers
□   Tools ‗n Stuff
            Work gloves
            Tools are NOT required
□   Sleeping bag (note: foam mats will be provided if you want to bring along an air mattress its ok)
□   Shorts, jeans, shirts, one piece bathing suit or swim trunks, rain gear, OLD clothes for working. A special
    note to the girls: Dress appropriately. We will be working and playing in some rough areas of DC. We will
    not allow any provocative short-shorts, crop tops, etc. to be worn. We will be swimming at a DC public pool.
    No bikinis and no provocative one-piece or two piece bathing suits will be allowed. Anything that distracts
    one‘s attention from the beauty of your face will be banned. Church Dress will be casual. It‘s likely to be
    hot and humid…plan for it!
□   Towel and washcloth
□   Personal toilet articles – you know…like toothbrush, toothpaste, deodorant, soap, shampoo and all the
    other stuff you normally use each morning or before a date.
□   No personal fans will be allowed. The church is air conditioned.




Last updated: December 2008                                                                  Appendix - Page 26
                                               Woodstock SERVE
                                                Ontario, Canada
                                         Rob Datema p. 519-421-9503
                                                f. 519-421-9319
                                             Dave p. 519-424-9445


June _____
Dear SERVE Participant,


The Woodstock SERVE team is looking forward to serving God, with you, the week of July 24-31. We are excited
about the variety of work opportunities and pray these experiences will not only serve others but also help build
relationships.
You will be living with 65 other young people and approximately 10 adult leaders. Your residence for the week
will be Maranatha Christian Reformed Church. Showers will be available through out the week at near by gyms
and pools. Also located near the church is an indoor and outdoor recreation facility.
The work areas of SERVE Woodstock will involve painting, landscaping, cleaning and maintenance. A list of
necessary equipment will be included with this letter. We ask that you leave all electronic devices at home.
Also the use of drugs, alcohol, or any unacceptable behavior will result in you being sent home at your expense.
Registration will take place at Maranatha Christian Reformed Church from 2:30 pm until 4:30 pm on Saturday.
A map with directions to the church is enclosed for those driving. If you are flying, please call Gilbert Bonvanie
(519-421-3051) to arrange transportation from the airport (ASAP). The week will conclude at 10 am on
Saturday, July 31, _______.
Our theme this year will be _____________. Mr. Gordan Park will be our spiritual life leader for the week. We
look forward to the messages and challenges he will present to all of us.
On Sunday morning, we will have a SERVE commissioning serve at Maranatha CRC with will be followed by a
trip to Southside Park for a potluck lunch with your prayer partners. In the evening, the service will again be at
Maranatha. In the morning service you are asked to wear your SERVE t-shirts, which you will get on Saturday at
registration.
If any of you has a talent in music, speaking, or drama we will be asking each work group to come up with
something for Talent Night. Bring your instrument, reading or skit along with you.
Serving Him Together,
Dave Klingenberg, Project Co-Coordinator




Last updated: December 2008                                                                   Appendix - Page 27
Example letter from Grand Rapids, MI – LaGrave CRC
Dear SERVE Participant,
We are excited for the SERVE week that will be here next month. This project in Grand Rapids is one that will
change your life forever and you will not leave the same person, we PROMISE!! This is the ninth year that Grand
Rapids has hosted a project and we are more excited than ever to have you! Be prepared to learn new things
about yourself, others and God – come with and open mind and a teachable heart!
You will need to arrive in Grand Rapids no earlier than 6:30 pm and no later than 7:30 pm on Saturday
evening, June 19. Supper will NOT be provided Saturday evening. We will be staying at LaGrave Christian
Reformed Church (map enclosed). The week will conclude at 9:30 am on Saturday, June 26.


Here is a list of a few essential items that you should bring along with you:
□   Sleeping bag, pillow and air mattress
            LaGrave is air conditioned and the floors are hard!
□   Work Clothes
□   One Piece Bathing Suit for the girls and Swim Trunks for the boys
□   Personal hygiene products
□   Pen and note book
□   Lock for locker at YMCA
□   Bible
□   Walking Shoes
□   Spending Money for Souvenirs
□   Nice Shorts to wear Sunday am to Church with your SERVE t-shirt
□   Work gloves, large paint brush, small paint brush, paint hat, hammer, and scraper. (Please put your name
    on all tools). These tools will be helpful, but do not spend a lot of money on obtaining them.
**If you have any musical talent, would you be willing to help out our music leader for the week? When you
arrive in GR, talk to Adam.


We will be showering at the YMCA so bring as easy carrying case or bag that you can carry your clothes and
toiletries in to walk there. The ―Y‖ is only about three blocks from the Church.




Last updated: December 2008                                                                Appendix - Page 28
                                                  APPENDIX #11

                             EXAMPLE LETTERS SENT TO ALL ADULT REGISTRANTS


                            Responsibilities and Expectations of Adults at SERVE DC


So you‘re going to be a small group leader at SERVE DC!
Welcome to the Washington DC SERVE Project! The home team wants to help you both now and during the
project. We have set up a one-on-one support system where each of you will have a primary contact person on
the home team. You can ask your personal support person questions (like ―What is this all about? I don‘t get it!
I‘m totally confused! HELP!!!‖), voice concerns, pray together and ask your home team partner for any kind of
help during the project. Whether this is your first SERVE of your 15 th, we hope that you make a friend, get the
help that you need, and experience the love of Christ through the Washington DC Home Team.
Please review the following information now. We‘ll also go over it when we get together in Washington DC.
From the Washington DC SERVE Home Team – Welcome and thanks for your generous service!
Group Leader
You- or you and another adult leader – will lead a group of 6 or 7 teenagers during the SERVE Project. This
year, some of the groups will have two adult leaders to share the load and to provide mutual support during the
week. Washington DC can be a daunting and scary place to drive a van full of teens during rush hour. Also,
should you get lost or have van trouble, having another adult around is both helpful and comforting. Please let
the Project Coordinator (Ben Fergus rfergus@ch2m.com or 703-404-3880) know as soon as possible if you
definitely do NOT want a second person to share the leadership of a group with you or if you definitely DO want
another leader to be a co-leader with you.
Safety at the Worksite
You need to emphasize safety at all times. Most injuries result from falls. Coach proper use of scaffolding and
ladders and monitor their use. Take the time to make it safe. Make sure each person knows how to use the
tools they are using – whether it is a knife for cutting vegetables or a power saw to trim a 2x4, demonstrate
proper use or have the work site coordinator show proper use and watch the person to see that they
understand how to work safely.
No horsing around will be permitted. You will give one stern and clear warning that horsing around is
dangerous and reflects poorly on our group and our Lord. The second occurrence will result in being sent
home.
An often neglected safety issue is water. It is likely to be very hot in DC. Make sure everyone take breaks and
drinks lots of water.
Major Rule
NO ONE is allowed to leave the worksite! ANYONE leaving a work site will be sent home the following morning!
This is serious business! We are in a very dangerous city and we will be very strict about rules related to safety.
Never leave anyone alone.
Problems
If you are having problems at the worksite, call the work site coordinator or me and we‘ll figure out what to do.
We will both have cell phones. If you have problems or are asked by the host ministry to do something that you
believe to be unsafe or wrong, be courteous and say you need to call to get approval.
Smoking


Last updated: December 2008                                                                    Appendix - Page 29
Smoking is not allowed during SERVE. No smoking at worksites or at church or in the car/van while traveling
to/from the work sites or on the day away. We will provide Nicorette gum for those that need to satisfy the
addictive craving during the week.
Tools and Equipment
Some of the tools and equipment are borrowed. It is our responsibility to take care of it. You are responsible for
bringing back all of the tools and equipment that you take in the morning. You are also responsible for the kids‘
proper use and care for the tools and equipment.
Small group discussion after evening program
Lead by example. If you want the kids to open up, then you should open up. Take the lead.
Keep your antenna tuned for underlying problems and privately encourage them to share with you, our speaker
or some other qualified counselor. Note that we are required by law to report any evidence of child abuse that
we find or if they are likely to harm others or themselves.




Last updated: December 2008                                                                   Appendix - Page 30
                                   APPENDIX #12
                               SAMPLE WELCOME PACKET




                                   Niagara SERVE
                              June 26-July 3, _________




Last updated: December 2008                               Appendix - Page 31
                                                                          Table of Contents


Contact Numbers .............................................................................................................................................
    Host Team Contact Numbers……………………………………………………………….
    Emergency Numbers…………………………………………………………………………….
Welcome! .........................................................................................................................................................
The Host Team .................................................................................................................................................
    Music: North of OK……………………………………………………………………………….
    Spiritual Life Speaker…………………………………………………………………………..
Schedule of the Week .....................................................................................................................................
Expectations and Responsibilities of Servants ..............................................................................................
Expectations and Responsibilities of Adult Leaders ......................................................................................
A Love Letter from Jesus .................................................................................................................................
Directory of Servants .......................................................................................................................................
Full Armour Prayer ...........................................................................................................................................
Introductions ....................................................................................................................................................
    To the Theme: Powered Up……………………………………………………………….
    To the Morning Devotions………………………………………………………………….
    To the Evening Sessions…………………………………………………………………….
    To the Small Groups……………………………………………………………………………
I AM Confession ...............................................................................................................................................
Devotional Material .........................................................................................................................................
Autographs .......................................................................................................................................................




Last updated: December 2008                                                                                                                      Appendix - Page 32
                                                                 Contact Numbers


Host Team Contact Numbers


Alida van Dijk, Project Administrator ....................................................................................... 905-323-5081 (cell #)
Beacon Christian Elementary School ...................................................................................................905-937-6302
           300 Scott St., St. Catharines, ON L2N 1J3


Emergency Numbers


In a life-threatening situation, you can always get help by calling 911.


Non-life threatening emergencies:


Niagara Regional Police ........................................................................................................................905-688-4111


Hospitals:
St. Catharines General Hospital ...........................................................................................................905-684-7271
           142 Queenston St., St. Catharines
Hotel Dieu Health Sciences Hospital ....................................................................................................905-682-6411
           155 Ontario St., St. Catharines




Last updated: December 2008                                                                                                     Appendix - Page 33
                                                    Welcome!
Dear Servants:


Welcome to Niagara SERVE _____. The Host Team is excited to have you in Niagara. We would like to take this
opportunity to thank you for choosing to spend a week in our community making a difference for Christ!


The theme for the week – Powered Up! – is especially appropriate for this area, since we have a power plant
nearby on the Niagara River that harnesses power from the flowing water and turns it into electricity for most of
this region.


We have put a lot of effort and planning into this project, but God has provided the strength and direction…so
the glory and the thanks belong to Him. We have been praying for you long before you arrived, and praying that
you would have a safe trip to the project.


Please remember the Host Team and the Leaders in your prayers this week. Pray for kindness, peace,
patience, love, and a caring heart—basically, the fruit of the Spirit, as we provide the support and take care of
the details so all of you can be the hands and feet of Christ in our community this week.


We pray that this week will strengthen your faith in God, that this SERVE experience will be spiritually enriching
for you, and that you may powerfully encounter God.


Powered Up for Him,




Last updated: December 2008                                                                    Appendix - Page 34
                                                                         The Host Team
Attema, Anja .................................................................................................................................................... Finances
attema@bickfinancial.com


Attema, Sophia ..............................................................................................................................Project Coordinator
123 Main St, Vineland, ON L0R 2C0
905-555-1212; sophiaattema@aol.com


Beldman, Zach ............................................................................................................ Assistant Worksite Coordinator
123 Main St, Dunnville, ON N1A 2W1
905-555-1212; zach_beldman@hotmail.com


Ciccarelli, Kristen ........................................................................................................... Assistant Project Coordinator
123 Main St, St. Catharines, ON L2R 6P9
905-555-1212; ezekiel3727@hotmail.com


Dekker, Jessica ................................................................................................................................. Food Coordinator
123 Main St, St. Catharines, ON L2N 2W1
905-555-1212; jdd3@calvin.edu


Demmers, Basja ................................................................................................................................... Community Life
905-555-1212; dbasja@hotmail.com


Kuipery, Lynn ..................................................................................................................... Prayer Partner Coordinator
123 Main St, St. Catharines, ON L2M 5M3
905-555-1212; lynn_koop@hotmail.com


Moore, Lyndsay ..................................................................................................................................... Community Life
123 Main St, Beamsville, ON L0R 1B1
905-555-1212; lyndsaymoore13@hotmail.com


Ormel, Brittany .......................................................................................................................... Administrative Support
123 Main St, Jordan Station, ON L0R 1S0
905-555-1212; britt_ormel@hotmail.com




Last updated: December 2008                                                                                                                 Appendix - Page 35
Pritzker, Amy ...................................................................................................................................... Spiritual Support
pritzkee@hotmail.com


Rensink, Jenna .................................................................................................................. Prayer Partner Coordinator
123 Main St, St. Catharines, ON L2M 7A8
905-555-1212; jennarensink@yahoo.ca


van Dijk, Alida ............................................................................................................................. Project Administrator
123 Main St, St. Catharines, ON L2N 6P8
905-555-1212; avandij@mail.caninet.com


Wielink, Mike .............................................................................................................................. Work Site Coordinator
123 Main St, Vineland, ON L0R 2C0
905-555-1212; mwielink@strongco.com


Support Volunteers:
Acey, Jessica, 123 Main St, St. Catharines, ON L2R 6P7
            kangaroo_lue@hotmail.com
Buma, Emily, 123 Main St, St. Catharines, ON L2R 6P9
            rpajebum@allstream.net
Ormel, Nicole, 123 Main St., Jordan Station, ON L0R 1S0
            905-555-1212; neo2@calvin.edu
Terpstra, Paul                        sk8r_tintin@hotmail.com


Music: North of OK
Beebe, Ryan                                                    North of OK
Dexter, Brian                                                  2801 W 15th N, Wichita, KS 67203
Jackson, Tom                                                   northofokmusic@yahoo.com
Wallace, Ryan


Spiritual Life Speaker


Zantesah (Zan) Ingalls
123 Main St, Newark, NJ 07112
973-555-1212; ziman@juno.com


Last updated: December 2008                                                                                                              Appendix - Page 36
                                                      Schedule of the Week
                                                      Niagara SERVE _____
                                                         June 26-July 3
                                                                 10:45 In Rooms
                                                                 11:00 Lights Out




                  Saturday, June 26, ______
3:00     Registration
5:30     Supper
6:30     Leaders‘ Meeting
7:30     Ice Breakers
8:00     Orientation, small groups, rules                                           Monday, June 28, _____
9:00     Opening, Introduction of Host Team, Zan, North of       6:30     Wake Up
         OK, Worship / Concert
                                                                 6:30     Leaders‘ Meeting
10:00    Energizing Small Groups / Snacks
                                                                 7:00     Breakfast/Prepare Lunches –
10:45 In Rooms
                                                                          Kitchen Clean-up & Devotions – Group #2
11:00 Lights Out
                                                                 7:45     Worship
                                                                 8:00     Personal Devotions
                                                                 8:30     Leave for Work sites
        Sunday, June 27, _____
                                                                 9:00     Host Team Meeting
7:30     Wakeup
                                                                 3-5 :00 Showers at the YMCA
7:30     Leaders‘ Meeting
                                                                 5:30     Supper
8:00     Breakfast
                                                                          Kitchen Clean-up & Devotions – Group #3
         Kitchen Clean-up & Devotions – Group #1
                                                                          Janitorial Clean-up – Group #14
8:45     Leave to Charles Daley Park
                                                                 6:30     Leaders‘ Meetings—God Moments & turn in work site
9:15     Personal Devotions                                               supply sheet to Mike
9:45     Group Photo—wear SERVE shirt!!!!                        7:00     ―Powered Up‖ Games
10:15 Leave to Southridge Community Church                       7:45     Worship
11:00 Worship Service                                            8:00     Spiritual Recharging
12:30 Leave to VanBerkels‘ for Lunch, Swimming and               9:00     Energizing Small Groups
       Relaxation
                                                                 10:00    Snack/Social Time
5:00     Leave to Covenant CRC
                                                                 10:45 In Rooms
6:00     Niagara SERVE Commissioning Service
                                                                 11:00 Lights Out
7:30     Meet your Prayer Partners and light supper
8:45     Leave to Beacon School
                                                                                    Tuesday, June 29, _____
9:15    Energizing Small Groups
Last updated: December 2008                                                                  Appendix - Page 37
6:30    Wake Up                                             7:00    ―Powered Up‖ Game
6:30    Leaders‘ Meeting                                    7:45    Worship
7:00    Breakfast/Prepare Lunches                           8:00    Spiritual Recharging
        Kitchen Clean-up & Devotions – Group #4             9:00    Energizing Small Groups
7:45    Worship                                             10:00   Snack/Social Time
8:00    Personal Devotions                                  10:45 In Rooms
8:30    Leave for Work sites                                11:00 Lights Out
9:00    Host Team Meeting
3-5 :00 Showers at the YMCA                                                     Thursday, July 1, _____
5:30    Supper                                                                       CANADA DAY!
        Kitchen Clean-up & Devotions – Group #5             8:00    Wake Up
        Janitorial Clean-up – Group #15                     8:00    Leaders‘ Meeting
6:30    Leave to Power Plant                                8:30    Breakfast/Prepare Lunches
7:00    Tour of Power Plant                                         Kitchen Clean-up & Devotions – Group #8
8:30    Spiritual Recharging & Worship                              Janitorial Clean-up – Group #17
        Energizing Small Groups before or after tour        9:15    Worship
9:30    Leave to Beacon School                              9:30    Personal Devotions
10:00   Snack/Social Time                                   10:00   Leave for Niagara Falls
10:45 In Rooms                                              10:45 Maid of the Mist
11:00 Lights Out                                                    Lunch
                                                                    Free time
                  Wednesday, June 30, _____                 2:30    Meet back at Green Bus Pick-up
6:30    Wake Up                                             2:45    Leave to Niagara Glen for hiking, football, Frisbee,
                                                                    relaxing, & BBQ Supper
6:30    Leaders‘ Meeting
                                                            5:00    Supper
7:00    Breakfast/Prepare Lunches
                                                                    Clean-up & Devotions – Group #9
        Kitchen Clean-up & Devotions – Group #6
                                                            6:00    Worship in the park / Spiritual Recharging
7:45    Worship
                                                            7:00    Leave for ―Fireworks!‖ at Charles Daley Park
8:00    Personal Devotions
                                                            10:00 Leave to Beacon School
8:30    Leave for Work sites
                                                            10:30   Snack / Social Time
9:00    Host Team Meeting
                                                            10:45 In Rooms
3-5 :00 Showers at the YMCA
                                                            11:00 Lights Out
5:30    Supper
                                                                                 Friday, July 2, _____
        Kitchen Clean-up & Devotions – Group #7
                                                            6:30    Wake Up
        Janitorial Clean-up – Group #16
                                                            6:30    Leaders‘ Meeting
6:30    Leaders‘ Meetings—God Moments & turn in work site
        supply sheet to Mike                                7:00    Breakfast/Prepare

Last updated: December 2008                                                            Appendix - Page 38
        Kitchen Clean-up & Devotions – Group #10   9:00   Farewells
7:45    Worship
8:00    Personal Devotions
8:30    Leave for Work sites
9:00    Host Team Meeting
3-5 :00 Showers at the YMCA
5:30    Supper
        Kitchen Clean-up & Devotions – Group #11
        Janitorial Clean-up – Group #12
6:30    Leaders‘ Meeting
7:00    Worship
7:30    Spiritual Recharging
8:00    Energizing Small Groups
9:00    Snack/Social Time: T-shirt signing
12:45   In Rooms
1:00    Lights Out




Saturday, July 3, _____
7:00    Wake Up
7:30    Breakfast
        Kitchen Clean-up & Devotions – Group #13
8:15    Group Devotions
8:30    Clean up – All Groups!
Last updated: December 2008                                           Appendix - Page 39
                                   Expectations and Responsibilities of Serve Participants


           1. You may make one collect call home when you arrive in order to ease your guardians‘ heart.

           2. If you drove here, but are under the age of 21, your car is to remain parked at the school for the
              duration of SERVE (this is for insurance reasons).

           3. Remain on the property unless otherwise instructed.

           4. Remain in and work with your work crew both during chores and at the work sites. Do the work the
              Lord has called you to do with a smile.

           5. Attend all activities, morning and evening sessions, work, games and outings.

           6. Arrive on time to all activities. This goes for meals as well as scheduled events and work times. A
              schedule is provided in this book for you.

           7. T-shirts are to be worn at all times on the work site, by both males and females. Please choose
              tasteful t-shirts which reinforce the message of SERVE.

           8. NO bikinis or spaghetti strap tank tops. We ask that during the week while you are here, you dress
              modestly.

           9. PDA (―Public Displays of Affection‖) is not permitted. You may have come as a couple, and leave as a
              couple, but while you are here, you are part of the group! Whether you‘ve met your match or you‘re
              single, remain open to the possibilities of building valuable friendships. God brought you here for a
              reason; don‘t get hung up on one person. (This goes for adults as well). You will survive!

           10. At no time are you allowed to be in the sleeping quarters of a member of the opposite sex.

           11. Be respectful to others and their property in acts, words and deeds.

           12. Radios, CD-players/walkmans and cell phones are NOT permitted. This is because the purpose of
               SERVE is to interact with other people and these electronic devices are not conducive to building
               community. You can give them to the Host Team for safe keeping and retrieve them at the end of the
               week.

           13. No Smoking. This is a no smoking site and we ask that you respect it as such.

           14. No Alcohol or Drugs. These substances are not permitted on SERVE. Use of these substances means a
               quick trip home at your own expense. In the case of prescription drugs, please let Alida or Sophia
               know.

           15. Stay out of the kitchen! Unless it is your duty for the day.

Last updated: December 2008                                                                  Appendix - Page 40
   16. Clean as you go! Chores have been assigned to each group. However, things will go more smoothly if
       you look after your own mess. Please respect the building and the facilities as they are here for you to
       enjoy.



AT THE WORK SITES
          Remember why you are here, whom you serve, and that you are a guest at your work site. Act like
           a guest even though you may not feel like one.
          If you need to use the bathroom, take a friend.
          T-shirts are to be worn at all times, by both genders.
          Be friendly, but be careful. Stay with your crew at all times.

BE RESPONSIBLE AND RESPECTFUL. YOUR EXPERIENCE SERVING THE LORD WILL BE GREAT!




Last updated: December 2008                                                                 Appendix - Page 41
                                            A Love Letter from Jesus


         How are you? I just had to send you this letter to tell you how much I love and care about you. I saw
you yesterday as you were walking with your friends. I waited all day, hoping you would walk and talk with me
also. As evening drew near, I gave you a sunset to close your day, and a cool breeze to rest you. Then I waited,
but you never came. O yes, it hurt me, but I still love you because I am your friend.


        I saw you fall asleep last night, and I longed to touch your brow, so I spilled moonlight upon your pillow
and your face…. Again I waited, wanting to rush down so we could talk. I have so many gifts for you.


        You awakened late this morning and rushed off for the day. My tears were in the rain. Today you
looked so sad, so alone. It makes my heart ache because I understand. My friends let me down and hurt me
many times, but I love you. I try to tell you in the quiet green grass. I whisper it in the leaves and trees and
breathe it in the colour of the flowers. I clothe you with warm sunshine and perfume the air. My love for you is
deeper than the oceans and bigger than the biggest want or need you could ever have.


          We will spend eternity together in heaven. I know how hard it is on earth. I really know, because I was
there, and I want to help you. My Father wants to help you too. He‘s that way, you know. Just call me, ask me,
and talk to me. It is your decision. I have chosen you, and because of this I will wait…..Because I love you.




Your Friend,
Jesus




Last updated: December 2008                                                                   Appendix - Page 42
                                                Full Armour Prayer


Lord, we put on the whole armour of God that we may be clothed with Christ.


We put on the helmet of salvation and bring our mind into the captivity of the Lord Jesus Christ. We submit our
will to your will, and pray that your perfect will be done in us.


We pull the helmet down over our eyes to see through the eyes of Jesus. We pull it down over our nose to
partake of the fragrance of the Lord that we may become pleasing unto Him. We pull it down over our ears to
hear the voice of the Lord and to obey His voice.


We pull it down over our mouth that the words of our mouth and the meditations of our heart may be one and
acceptable in Your sight, our Lord, our strength and our Redeemer.


We put on the belt of truth in the knowledge that your truth will set us free.


We put up the shield of faith to quench the fiery darts of the enemy. You are our shield, our refuge, our high
tower, and to you alone do we run.


We take up the sword of the Spirit which keenly discerns the thoughts and intentions of the heart.


And with praying and petitioning in the Spirit with all perseverance, we lift the saints and ourselves, that
utterance may be given to us in the opening of our mouth, to make known with boldness the mysteries of the
gospel.


Thank you, Lord, for placing a cloak of glory around us, that the glory of the Lord is our rear guard. Cover us
with your precious blood, and create in us a clean heart, O Lord, and renew a right Spirit within us. Erect a thick
shield of light around us, and let no evil befall us.


In the name of the Father, the Son and the Holy Spirit. Amen.




Last updated: December 2008                                                                    Appendix - Page 43
Introductions


To the Theme: _________________
Each of you is at a different stage of physical, emotional, social, and spiritual development. It is our prayer that
whatever your level of development, this week will allow you the opportunity to encounter and experience the
power of the Holy Spirit. God is all powerful, and when we know Him and live for Him, He equips us for our role
in His Kingdom by pouring out on us the power of His Spirit.


To the Morning Devotions
Each of you is constantly told by others that you should pray and read your Bible…however, few of those people
tell you how to do it. If you do find it boring and dull instead of meaningful, relevant and life-changing, these
morning devotions are for you! This is your chance to ask and to learn how to develop a powerful dynamic
devotional life! This material is given so that you can enhance your experience with God through the use of His
Word, communicating in prayer, and making applications to your daily walk. This is a gift of time to be in God‘s
presence.


To the Evening Sessions
Simply put: it is time to physically experience the spiritual truth being talked about each day through the Word,
music, and prayer.


To the Small Groups
This is time to talk to your group and to God about the God things at the work site, at home, at school, at work,
or wherever you may be. It is also to help you get into the Word and spend time in Prayer. This is your chance to
speak to God and listen to what He says in His Word. This is a ―no holds barred‖ with God…give as much as you
are willing to give, the more given the more you will receive…again, use your time with God wisely! ―Ask and you
will receive, knock and the door will be opened, seek and you will find….‖ What is it you are looking for?




Last updated: December 2008                                                                     Appendix - Page 44
                                               I AM Confession




       I am the called of God.
       I am a chosen generation.
       I am a royal priesthood.
       I will not allow my situations to conquer me,
                but through the power of the Holy Spirit
                I conquer my situations.
       I am not overcome, but I am an overcomer.
       I am not the victim, but the victor.
       I am empowered.
       I am equipped.
       I am anointed.
       I am bold in Christ.
       I am a child of God.
       I am everything—everything—God says I am.




Last updated: December 2008                                      Appendix - Page 45
                                                APPENDIX #13
                                       LIABILITY LETTER TO VEHICLE OWNERS


If a Host Team borrows vehicles from individuals, you must send all vehicle owners the letter from the Youth
Unlimited Executive Director explaining the liability involved with loaning a vehicle for use during SERVE or
ENCOUNTER.
Below is an example letter. Contact the Youth Unlimited Missions Program Director to receive a copy of the
most current letter electronically.




Last updated: December 2008                                                                 Appendix - Page 46
Last updated: December 2008   Appendix - Page 47
                              NOTES




Last updated: December 2008           Appendix - Page 48

				
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