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Producer Recording Contract

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					This Financial Reporting Template is for reporting financial information required under your
funding agreement with the Australia Council and/or your State or Territory funding body.
Please complete this spreadsheet and return it to your Program Manager via e-mail by: 13
June 2008
PURPOSE OF THE TEMPLATE:
The template records your organisation's financial data over a three-year period:
Actual figures (audited data) for the previous year
Estimated figures for the current year
Budget forecast figures for the next year

WHAT DOES THIS TEMPLATE CONTAIN?
The template consists of six worksheets. To go to each worksheet either click on the appropriate tab at the
bottom of the screen or click on the heading below.
1• YOUR REPORT INFORMATION
2• INCOME
3• EXPENDITURE
4• BALANCE SHEET
5• SUMMARY
6• CORE COSTS
Plus PROJECT SPREADSHEETS which are generated by the CORE COSTS sheet

HOW TO COMPLETE THE VARIOUS WORKSHEETS ON THIS TEMPLATE:
1. YOUR REPORT INFORMATION:
On this sheet you record the following: (enter the information in the white cells on this worksheet)
The name of the State or Territory Arts Funding Body from which you receive funding (if applicable)
The name of the Australia Council board or committee from which you receive funding
The name of your organisation
The date of the most recent audited financial year (usually 30 June or 31 December)
Whether the report is for the entire organisation or the arts program only

2. INCOME
Enter figures for each relevant income category and for each year. Yellow coloured cells will sum
automatically. Entries for the forthcoming budget year will be automatically calculated from the figures in the
CORE COSTS sheet and your PROJECT sheets.

3. EXPENDITURE
Enter figures for each relevant expenditure category and for each year. Yellow coloured cells will sum
automatically. Entries for the forthcoming budget year will be automatically calculated from the figures in the
CORE COSTS sheet and your PROJECT sheets.

4. BALANCE SHEET
Enter figures for each relevant balance sheet entry, for each year. Yellow coloured cells will sum
automatically.
The Net Assets figures in each separate year should match. To ensure this, adjust your balance sheet figures
for the current and next years.

5. SUMMARY
The figures on this page will sum automatically. You do not have to enter data on this page.

6. CORE COSTS
This sheet, in addition to your individual project sheets, will provide the details for the forthcoming budget year.
Figures entered here, and on the project page, will sum automatically on the INCOME and EXPENDITURE
sheets.
USE the CORE COSTS page to enter budget details for your CORE or ADMINISTRATION costs for the
forthcoming year.
Then click on the 'Add Worksheet for Project 1 ' button. This will insert a new worksheet for your first project
(titled 'Project 1').
Use the Project 1 page to enter budget details for the first project or production your organisation is
undertaking in the next year.
Enter the name of each project in the white cell at the top of the worksheet.
Enter figures in each relevant income and expenditure category. Yellow coloured cells will sum automatically.
To enter details for your next project, click on the button titled 'Add Worksheet for Project 2 '. This will add
another worksheet. Repeat for each project your organisation is undertaking in the forthcoming year.


When completed, please email this Financial Reporting Template to your program manager.
e9de5420-aa0d-470e-82cf-d89ea292d35a.xls                         1. YOUR REPORT INFORMATION

    Enter the name of your State / Terr Funding Agency:
    (choose from the drop down list)
                                                                                     Arts SA


    Enter the name of the relevant Australia Council
    Board or Section: (choose from the drop down list)
                                                                                       Other


    Enter the name of your organisation:


    The organisation's most recent audit was for the
                                                                                       30 June
    year ending:


    The financial information and budget is for: (choose
                                                                             Entire organisation
    from the drop down list)




7/11/2011 3:19 PM                                          1. YOUR REPORT INFORMATION Page 2
e9de5420-aa0d-470e-82cf-d89ea292d35a.xls                                                                                                    2. INCOME

                    : Income Budget
                    Enter figures for each relevant income category and for each year.             2007           2008             2009
                     Yellow coloured cells will sum automatically. Entries for the                 Actuals        Revised        Total Budget
                    forthcoming budget year will be automatically calculated from the                            Estimates
                    figures in the CORE COSTS sheet and your PROJECT sheets.

                    Earned Income
                   Audience Sales              Box Office & Entry Fees                                       -                              -
                                               Contract / co-producer fees                                                   -              -
                                               Recording B/cast Fees                                                                        -
                   Fees & Services             Participants / Workshop Fees                                                                 -
                                               Admin and Management Fees                                                                    -
                                               Consultancies and Commissions                                                                -
                                               Membership Fees                                                                              -
                   Merchandising and Retail    Publication/Program Sales                                                                    -
                                               Sales                                                                                        -
                                               Beverage & Food sales                                                                        -
                   Resources Income            Venue Hire                                                                                   -
                                               Instruments & Equipment Hire                                                                 -
                                               Licensing and Royalties                                                                      -
                                               Other Usage Income                                                                           -
                                                                                     Sub-total               -               -              -


                    Sponsorship and Philanthropic Income

                    Sponsorship                                                           Cash               -               -              -
                                                                           Non-Cash (In-kind)                -               -              -
                    Gifts and Donations                                                                      -               -              -
                    Fundraising                                                                              -               -              -
                                                                                     Sub-total               -               -              -


                    Other Earned Income

                    Interest                                                                                                                -
                    Reimbursements and Recoveries                                                                                           -
                    Other                                                                                                                   -
                                                                                     Sub-Total               -               -              -
                    TOTAL NON-GRANT INCOME                                                                   -               -              -


                    Grants and Subsidies
                    Australia Council                         Triennial / Annual Program Funding             -               -              -
                                                                                Project Funding              -               -              -
                                                             Other Australia Council Funding                 -               -              -
                   Other Commonwealth                                     Annual / Multi-Year                -               -              -
                                                                                       Project               -               -              -
                    Arts SA                                  Annual / Multi-Year Arts Funding                -               -              -
                                                                        Project Arts Funding                 -               -              -
                                                                Non-Cash (In-Kind) Subsidy                   -               -              -
                    Other States Funding                                  Annual / Multi-Year                -               -              -
                                                                                Other Project                -               -              -
                    Local Government                                                                         -               -              -
                    Overseas                                                                                 -               -              -
                    Philanthropic and Other                                                                  -               -              -
                    TOTAL GRANT INCOME                                                                       -               -              -


                     TOTAL INCOME                                                                            -               -              -




7/11/2011 3:19 PM                                                                                                                   2. INCOME Page 3
e9de5420-aa0d-470e-82cf-d89ea292d35a.xls                                                                                                      3. EXPENDITURE

                         : Expenditure Budget
                          Enter figures for each relevant income category and for each year.          2007               2008                2009
                          Yellow coloured cells will sum automatically. Entries for the forthcoming
                         budget year will be automatically calculated from the figures in the         Actuals       Revised Estimates     Total Budget
                         CORE COSTS sheet and your PROJECT sheets.

                          TOTAL INCOME                                                                          -                   -                    -


                         SALARIES, WAGES & FEES
                                            Creative personnel / Consultants                                                                             -
                                              Performers/Artists/Artsworkers                                                                             -
                                                       Production/Technical                                                                              -
                                                Management/Administrative                                                                                -
                                          Marketing/Promotion/Development                                                                                -
                                             Fees, Allowances and On-Costs                                                                               -
                                                                         SUBTOTAL                               -                   -                    -

                         PROGRAM, PRODUCTION, EXHIBITION & TOURING
                                                          Venue, Exhibition Space                                                                        -
                                       Equipment, Lighting and Audio Visual Costs                                                                        -
                                                     Scenic, Staging and Materials                                                                       -
                                           Other Development and Creative Costs                                                                          -
                                               Travel, Freight, Bump In/Out Costs                                                                        -
                                        Other Production, Exhibition, Touring Costs                                                                      -
                         items for non-producing/presenting organisations/activities
                                                     Conferences and Workshops                                                                           -
                                 Mentorship / Professional Development Programs                                                                          -
                                                Industry and Community Advocacy                                                                          -
                                                 Community projects and programs                                                                         -
                                          Publications / Recordings / Cost of Sales                                                                      -
                                                   Evaluation and Research Costs                                                                         -
                                                                       SUBTOTAL                                 -                   -                    -

                         MARKETING, PROMOTION & DOCUMENTATION
                                                        Advertising (all media)                                                                          -
                                                          Promotional material                                                                           -
                                     Website, Publications and Documentation                                                                             -
                                                            Marketing and PR                                                                             -
                                                        Fundraising Expenses                                                                             -
                                      Other Promotional and Marketing Costs                                                                              -
                                                                  SUBTOTAL                                      -                   -                    -

                         INFRASTRUCTURE COSTS (ADMINISTRATION)
                                              Office Rent and Running Costs                                                                              -
                                        Office Consumables and Resources                                                                                 -
                                                            Communications                                                                               -
                                                                      Travel                                                                             -
                                                                  Insurance                                                                              -
                                      Legal, Finance and Governance Costs                                                                                -
                                                               Depreciation                                                                              -
                                                                   Sundries                                                                              -
                                                               SUBTOTAL                                         -                   -                    -


                         TOTAL EXPENDITURE                                                                      -                   -                    -


                         OPERATING RESULT BEFORE ABNORMALS                                                      -                   -                    -
                         ABNORMALS AND ADJUSTMENTS (NETT)                                                       -                   -
                         OPERATING RESULT AFTER ABNORMALS                                                       -                   -                    -




7/11/2011 3:19 PM                                                                                                                       3. EXPENDITURE Page 4
e9de5420-aa0d-470e-82cf-d89ea292d35a.xls                                                                             4. BALANCE SHEET
                                                                 -
              Balance Sheet
              Enter figures for each relevant balance sheet entry, for each year. Yellow coloured cells will sum
              automatically.
              The Net Assets figures in each separate year should match. To ensure this, adjust your balance sheet
              figures for the current and next years.

                                                                       Jun 2007         Jun 2008          Jun 2009
              CURRENT ASSETS                                            Actuals       Revised Estimates    Budget

                                                             Cash
                                                     Receivables
                             Inventory and Work in Progress
                                                             Other
              TOTAL CURRENT ASSETS                                                -                   -              -

              NON-CURRENT ASSETS

                                           Long Term Investments

                                     Property, plant & equipment

                       Intangibles and Other Non-Current Assets

              TOTAL NON-CURRENT ASSETS                                            -                   -              -

              TOTAL ASSETS                                                        -                   -              -


              CURRENT LIABILITIES

                                                        Payables
                                       Short Term Borrowings
                                 Income received in advance
                   Subsidies received in advance / unexpended grants

                           Deposits and Funds Held in Trust

                                  Tax and Other Withholdings
                                                       Provisions
                                       Other Current Liabilities
              TOTAL CURRENT LIABILITIES                                           -                   -              -

              LONG-TERM LIABILITIES

                                           Long Term Borrowings

                                                        Provisions

                                      Other Long Term Liabilities

              TOTAL LONG-TERM LIABILITIES                                         -                   -              -

              TOTAL LIABILITIES                                                   -                   -              -


              NET ASSETS                                                          -                   -              -


              ACCUMULATED FUNDS
                                 Reserves and designated funds                    -                   -              -
                                        Retained Surplus (Deficit)                -                   -              -
              NET ASSETS                                                          -                   -              -

7/11/2011 3:19 PM                                                                                           4. BALANCE SHEET Page 5
e9de5420-aa0d-470e-82cf-d89ea292d35a.xls                                                                   5. SUMMARY

      Financial Report Summary
      The figures on this page will sum automatically. You do not have to enter data on this page.

      Organisation                                                                                                     0


            The basis of this financial report for is financial year ending on                                  30 June


                                 The financial information and budget is for:                         Entire organisation


      Financial Summary
                                                               Jun 2007           Jun 2008               Jun 2009
                                                                 Actuals         Revised Estimates          Budget

                                           Total expenditure                -                    -                     -
                                  Total Non-Grant Income                    -                    -                     -
                                       Total Grant Income                   -                    -                     -
                                Operating surplus/(deficit)                 -                    -                     -
                                      Accumulated Funds                     -                    -                     -
      Financial Health Indicators

                         Reserves Ratio (benchmark 20%)

                         Working Capital (benchmark 2:1)



                                     Earned Income as %




7/11/2011 3:19 PM                                                                                    5. SUMMARY Page 6
Projects

PROJECT NAME:                             Core/Admin Costs

EARNED INCOME                                                        SALARIES, WAGES & FEES
Audience Sales            Box Office & Entry Fees                -    Creative personnel / Consultants                             -
                          Contract / co-producer fees            -    Performers/Artists/Artsworkers                               -
                          Recording B/cast Fees                  -    Production/Technical                                         -
Fees & Services           Participants / Workshop Fees           -    Management/Administrative                                    -
                          Admin and Management Fees              -    Marketing/Promotion/Development                              -
                          Consultancies and Commissions          -   Fees, Allowances and On-Costs                                 -
                          Membership Fees                        -                                                                 -
Merchandising and
                                                                 -
Retail                    Publication/Program Sales                                                            Sub-total           -
                          Sales                                  -
                          Beverage & Food sales                  -   PROGRAM, PRODUCTION, EXHIBITION & TOURING
Resources Income          Venue Hire                             -   Venue, Exhibition Space                                       -
                          Instruments & Equipment Hire           -   Equipment, Lighting and AV Costs                              -
                          Licensing and Royalties                -   Scenic, Staging and Materials                                 -
                          Other Usage Income                     -   Other Development and Creative Costs                          -
                                                  Sub-total      -   Travel, Freight, Bump In/Out Costs                            -
                                                                     Other Production, Exhibition, Touring Costs                   -
SPONSORSHIP & PHILANTHROPIC INCOME                                   items for non-producing/presenting organisations/activities
Sponsorship                                           Cash       -   Conferences and Workshops                                     -
                                          Non-Cash (Contra)      -   Mentorship / Professional Development                         -
Gifts and Donations                                              -   Industry and Community Advocacy                               -
Fundraising                                                      -   Community projects and programs                               -
                                                    Sub-total    -   Publications / Recordings / Cost of Sales                     -
                                                                     Evaluation and Research Costs                                 -
OTHER EARNED INCOME                                                                                            Sub-total           -
Interest                                                         -
Reimbursements and Recoveries                                    -   MARKETING, PROMOTION & DOCUMENTATION
Other                                                            -   Advertising (all media)                                       -
                                                   Sub-Total     -   Promotional material                                          -
TOTAL NON-GRANT INCOME                                           -   Website, Publications and Documentation                       -
                                                                                                                                   -
GRANT INCOME                                                         Marketing and PR                                              -
Australia Council         Triennial / Annual Program Funding     -   Fundraising Expenses                                          -
                                              Project Funding    -   Other Promotional and Marketing Costs                         -
                              Other Australia Council Funding    -                                             Sub-total           -
Other Commonwealth                         Annual / Multi-Year   -
                                                       Project   -   INFRASTRUCTURE COSTS (ADMINISTRATION)
Arts SA                      Annual / Multi-Year Arts Funding    -   Office Rent and Running Costs                                 -
                                         Project Arts Funding    -   Office Consumables and Resources                              -
                                  Non-Cash (In-Kind) Subsidy     -   Communications                                                -
Other States Funding                       Annual / Multi-Year   -   Travel                                                        -
                                                Other Project    -   Insurance                                                     -
Local Government                                                 -   Legal, Finance and Governance Costs                           -
Overseas                                                         -   Depreciation                                                  -
Philanthropic and Other                                          -   Sundries                                                      -
TOTAL GRANT INCOME                                               -                                     Sub-total                   -

TOTAL INCOME                                                     -   TOTAL EXPENDITURE                                             -

                                                                     OPERATING RESULT BEFORE
                                                                                                                                   -
                                                                     ABNORMALS
                                                                     ABNORMALS AND ADJUSTMENTS (NETT)                              -

                                                                     OPERATING RESULT AFTER ABNORMALS                              -

				
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Description: Producer Recording Contract document sample