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Practice Management Templates

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					                                                                                                                                                                                                                                                                                                                          Practice
                                                                                                                                                                                                  Key Features at a glance                                                                                              Management
                                                                                                                                                                      Time                                Billing                                      Dashboards                Financials
                                                                                                                                                                    Recording                            Manager

                                                                                                                                                             Maximise Time Control – review
                                                                                                                                                             ?                                    Microsoft Word Billing
                                                                                                                                                                                                  ?                                                Aged WIP Barchart
                                                                                                                                                                                                                                                   ?                          Suppliers List
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                 all staff on one screen             Templates
                                                                                                                                                                                                                                                   Aged Debtors Barchart
                                                                                                                                                                                                                                                   ?                          Purchase Invoices
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                                                                                                                                                                                                                          Practice Management Overview
                                                                                                                                                             Minimise Administration – all
                                                                                                                                                             ?                                    Letterhead Templates for Bills
                                                                                                                                                                                                  ?                                                                                                                                                                       DRIVE Practice Management is the next generation of time and billing with financial
                                                                                                                                                                 staff enter their own time          and Statements                                                           Purchase Credit Notes
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                                                                                                   Aged Creditors Barchart
                                                                                                                                                                                                                                                   ?
                                                                                                                                                                                                                                                                                                                                                                          management for accountants. The right combination of controlling time and early




                                                                                                                                                                                                                                                                                                                     Practice Management
                                                                                                                                                             Drilldown into individual
                                                                                                                                                             ?                                    ? Billing Paragraphs
                                                                                                                                                                                                  Default                                          Drilldown to Top 10 WIP,
                                                                                                                                                                                                                                                   ?                          Purchase Recurring Invoices
                                                                                                                                                                                                                                                                              ?                                                                                           billing ensures that DRIVE users experience large savings within weeks of implementing
Financials Overview                                                                                              ...integrated                                   timesheets

                                                                                                                                                             Review
                                                                                                                                                             ? Full Year’s Timesheets
                                                                                                                                                                                                  WIP Recovery Analysis Tab
                                                                                                                                                                                                  ?
                                                                                                                                                                                                                                                       Debtors, Crediors
                                                                                                                                                                                                                                                                              Linked
                                                                                                                                                                                                                                                                              ? Outlay
                                                                                                                                                                                                                                                                                                                                                                          the system.
                                                                                                                                                                                                                                                   Income
                                                                                                                                                                                                                                                   ? Charts By Office,

DRIVE has its own set of financial ledgers as part of the system, saving time in having to double post            financials...                                  on one screen

                                                                                                                                                             ? Non-Chargeable Time
                                                                                                                                                             Review
                                                                                                                                                                                                  ? WIP for later
                                                                                                                                                                                                  Accrued
                                                                                                                                                                                                     allocation
                                                                                                                                                                                                                                                       Partners, Managers,
                                                                                                                                                                                                                                                       Departments
                                                                                                                                                                                                                                                                              Bank Payments
                                                                                                                                                                                                                                                                              ?                                                                                           Time Monitoring allows for the most up-to-date time records of any professional firm.
                                                                                                                                                                                                                                                                                                                                                                          Billing through DRIVE and Microsoft Word templates increases administration
transactions into a separate accounting package and billing system. The package automatically updates                                                                                                                                                                         Bank Recurring Payments
                                                                                                                                                                                                                                                                              ?

information between the WIP, Financial and Billing ledgers as they are all part of the same system.                                                          ?or SMS a staff member
                                                                                                                                                             Email
                                                                                                                                                                                                  Take Super Profits
                                                                                                                                                                                                  ?                                                Monthly
                                                                                                                                                                                                                                                   ? Income Charts                                                                                                        efficiencies as well as improved recovery. Graphical presentations improve
                                                                                                                                                                 who is late or missing time                                                                                  Lodgements
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                                                                                                                                                                                                                          partner/manager reporting.
                                                                                                                                                                                                  Staff Profit Allocations for
                                                                                                                                                                                                  ?                                                WIP Code Analysis Chart
                                                                                                                                                                                                                                                   ?
                                                                                                                                                                 entries                             bonus allocations                                                                                                                                         Time
The financial ledger is automatically updated when bills are raised and outlays posted through the                                                                                                                                                                            Bank Transfers
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                                                                                                                                                                                                             Recording
                                                                                                                                                                                                                                                   WIP Chargeable v Non
                                                                                                                                                                                                                                                   ?
purchase ledger are automatically updated onto the WIP ledger of each client and job.                                                                        Time Sheet Monitoring
                                                                                                                                                             ?
                                                                                                                                                                                                  ? Profits/Losses by
                                                                                                                                                                                                  Allocate
                                                                                                                                                                                                     Staff/WIP Code
                                                                                                                                                                                                                                                       Chargeable Chart       Bank Reconciliation
                                                                                                                                                                                                                                                                              ?                                                                                           Time/Expense Recording & Monitoring
                                                                                                                                                             Guaranteed Time Recording
                                                                                                                                                             ?                                                                                                                                                                                                            Unlike other Time Recording applications, time processing is an integral part of DRIVE and makes time
Importantly, the security of financial information is maintained through advanced controls that are set to                                                                                                                                                                    Nominal
                                                                                                                                                                                                                                                                              ? Ledger
                                                                                                                                                                                                  Alerts
                                                                                                                                                                                                  ?when client is due for                                                                                                                                                 recording more precise and easier to bill. Staff members can add timesheets directly while writing an email,
restrict access to sensitive client data. Access to financial information can be restricted to any level, even                                               Real-time Updating
                                                                                                                                                             ?                                       billing
                                                                                                                                                                                                                                                                              Nominal
                                                                                                                                                                                                                                                                              ? Drilldown
down to a partner's pc if required.                                                                                                                                                                                                                                                                                                                                       sending a letter, logging a phone call or while creating any communication eliminating the need to open the
                                                                                                                                                             Warnings Issued to Staff
                                                                                                                                                             ?                                    Cross-Client Billing
                                                                                                                                                                                                  ?
                                                                                                                                                                 Automatically                                                                                                Cost Centre Analysis
                                                                                                                                                                                                                                                                              ?                                                                                           Timesheet module. The Time Manager and Timesheet Monitoring are unique to DRIVE.
                                                                                                                                                                                                  ? Account
                                                                                                                                                                                                  Bill On                                                                                                                                                      Billing
                                                                                                                                                             Tolerance & Frequency can be
                                                                                                                                                             ?                                                                                                                Sub-Codes
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                                                                                                                                                                                                              Manager
                                                                                                                                                                 set by administrator
                                                                                                                      Purchase Invoice/Payments                                                   Recurring Bills
                                                                                                                                                                                                  ?
                                                                                                                                                                                                                                                                              Comparatives
                                                                                                                                                                                                                                                                              ?                                                                                           Billing Manager
                                                                                                                                                             User Friendly Weekly Input
                                                                                                                                                             ?
                                                                                                                                                                                                  ? Ledger Automatic
                                                                                                                                                                                                  Nominal                                                                                                                                                                 Using a standalone billing system or manually producing client bills in Word can lead to costly mistakes and
                                                                                                                                                                 screen                                                                                                       Budgets
                                                                                                                                                                                                                                                                              ?
                                                                                                                      Bank/Cash Processing                                                           Update
                                                                                                                                                                                                                                                                                                                                                                          unnecessary inefficiencies. With DRIVE, bills can be instantaneously produced using predefined templates in
                                                                                                                                                             Fast keys for quick entry
                                                                                                                                                             ?                                                                                                                Accruals
                                                                                                                                                                                                                                                                              ?
                                                                                                                                                                                                  Self-Defined Auto-Generate
                                                                                                                                                                                                  ?                                                                                                                                                                       Microsoft Word format. The system comes complete with a number of templates that are then tailored to suit
                                                                                                                                                                                                     Bill Number Sequence
                                                                                                                      Bank Reconciliation                    10 Charge Out Rates along with
                                                                                                                                                             ?                                                                                                                Prepayments
                                                                                                                                                                                                                                                                              ?                                                                                           the needs of each practice including replicating the look and feel of the company letterhead.
                                                                                                                                                                 Grade Rates]                     Multi-User Billing
                                                                                                                                                                                                  ?
                                                                                                                                                                                                                                                                              Journals
                                                                                                                                                                                                                                                                              ?                                                                              Dashboards
                                                                                                                      Journal Postings                       Inter-Department Transfer Rates
                                                                                                                                                             ?
                                                                                                                                                                                                  Multi-Currency Billing
                                                                                                                                                                                                  ?

                                                                                                                                                             WIP Surcharge & Discount %
                                                                                                                                                             ?
                                                                                                                                                                                                                                                                              Practice
                                                                                                                                                                                                                                                                              ? Trial Balance                                                                             Dashboards
                                                                                                                      Nominal Accounts                                                            Bill Backing Report
                                                                                                                                                                                                  ?                                                                                                                                                                       A picture is often easier to understand than a flat report and a picture can translate financial data into
                                                                                                                                                                                                                                                                              Practice
                                                                                                                                                                                                                                                                              ? Profit & Loss Report
                                                                                                                                                             Set accountable hours and part-
                                                                                                                                                             ?
                                                                                                                                                                                                  Pro-forma & Vat Bill
                                                                                                                                                                                                  ?                                                                                                                                                                       meaningful information. DRIVE Dashboards will display practice data into graphical displays of Bar and Pie
                                                                                                                                                                 time working                                                                                                 Practice
                                                                                                                                                                                                                                                                              ? Balance Sheet
                                                                                                                                                                                                                                                                                                                                                                          charts as well as ratio analyses. Users can have user defined dashboards depending upon their access level
                                                                                                                                                                                                  Email
                                                                                                                                                                                                  ?Billing and Statement
                                                                                         Accounts made easy                                                  Record
                                                                                                                                                             ? time in hours and
                                                                                                                                                                                                     Templates                                                                Full Practice Management
                                                                                                                                                                                                                                                                              ?                                                                                           and relevance of information.
                                                                                                                                                                 minutes, decimal hours or unit                                                                                  Accounts (V2.1 or later)
                                                                                         Whether the practice has a number of entities associated                values                                                                                                                                                                                      Financials
                                                                                         with the financials, DRIVE will manage this process either by
                                                                                         cost centre analysis or through a program called the                Extensive Notes input per time
                                                                                                                                                             ?
                                                                                                                                                                                                                                                                                                                                                                          Practice Financials
                                                                                                                                                                 line                                                                                                                                                                                                     DRIVE Practice Management contains a complete set of financial ledgers. Post the practice day books as well
                                                                                         Financial Data Broker.
                                                                                                                                                                                                                                                                                                                                                                          as maintain your cash/bank accounts in the secure knowledge that the Microsoft SQL will only allow access to
                                                                                                                                                             Mileage
                                                                                                                                                             ? Rates
                                                                                         DRIVE's data manager allows firms to post transactions at a                                                                                                                                                                                                                      partners or defined administration staff. ID and password is not enough to gain access to important and
                                                                                                                                                             Expense control with grade
                                                                                                                                                             ?
                                                                                         top database level and at the same time post an equivalent              limits and warnings                                                                                                                                                                                      confidential information, the system will link to a specific machine ID.
                                                                                         transaction to a lower copy of the database.
                                                                                                                                                             WEB Timesheets
                                                                                                                                                             ?
Customer Quote
“Our practice accounts are updated automatically through DRIVE postings. We post         This allows firms to split their transactions by entity type yet
                                                                                                                                                             24/7 Input
                                                                                                                                                             ?
bills and it updates our debtors, vat return and trial balance in one posting routine.   maintain a central database at the top level. This will ensure
Duplication of entries into different packages has been replaced with one central
                                                                                         separate sets of debtors and separate Vat records.                  Pass &
                                                                                                                                                             ? Review Options
database.”                                                                                                                                                                                                         Time            Billing
                                                                                                                                                                                                                 Recording                    Dashboards   Financials
                                                                                                                                                                                                                                  Manager


                                                                                                                                                                                                                                                                                                                                     Relate Software
                                                                                                                                                                                                      Practice Management Package                                                                                                   +353 1 4597800 (ROI)
                                                                                                                                                            Relate Software Ltd                                                                                                                  Relate Software
                                                                                                                                                            Albany House, 14 Shute End,                                                                                                                                            +44 871 2843446 (UK)
                                                                                                                                                            Wokingham, Berkshire,
                                                                                                                                                                                                             SOFTWARE
                                                                                                                                                                                                           SATISFACTION
                                                                                                                                                                                                                AWARDS2008
                                                                                                                                                                                                                             WINNER                                             Unit D6, Southcity Business Park,
                                                                                                                                                                                                                                                                                        Whitestown Way, Tallaght,
                                                                                                                                                            Rg40 IBJ, England.
                                                                                                                                                                                                               ACCOUNTING & FINANCE
                                                                                                                                                                                                                                                                                               Dublin 24, Ireland.                info@relate-software.com
                                                                                                                                                            Telephone: +44 871 284 3446                                                                                               Telephone: +353 1 4597800
                                                                                                                                                                                                               PRACTICE MANAGEMENT SOFTWARE
                                                                                                                                                            Email: info@relate-software.com                                                                                      Email: info@relate-software.com                  www.relate-software.com
                                                                                                                         www.relate-software.com            Web: www.relate-software.com                                                                                          Web: www.relate-software.com
                                                                                                 Practice Management                                                                                                                                               Practice Management                                                                                                                                         Practice Management



                                          Time & Expense Recording Overview                                                                                             Dashboard Overview
                                                                                                                                                                                                                                                                                                                                                                                                                                                        ...early and accurate
      ...chasing                          Time recording is essential in building a successful practice. Accurate timesheet information ensures                         DRIVE has a comprehensive graphical dashboard which can be used to display selected Key Performance                                                                                                                                                                                billing in DRIVE
                                          better recovery, profitability and the ability to future plan.                                                                Indicators (KPIs) of the practice. These easy to read charts show at a glance how the practice is performing at
   timesheets is a                                                                                                                                                                                                                                                                                                                                                                                                                                          helps improve
                                                                                                                                                                        every level.
 thing of the past...                     DRIVE contains a sophisticated timesheet monitoring system which can be turned on to help enforce                                                                                                                                                                                                                                                                                                                    cashflow...
                                          compliance through a series of warnings and functionality locking. Managers can review all                                    Users can decide from a comprehensive list of charts which charts they would like to display on the desktop.
                                          timesheets on one screen, quickly seeing the percentage of chargeable versus non-chargeable hours.                            The information is user defined so a partner may want to see Income by Partner/Manager on a monthly and
                                          From the Time Manager screen you can drilldown into individual timesheets to assess work for
                                          passing and review. DRIVE also has an option for online Web Timesheets for staff who are on lengthy
                                                                                                                                                                        YTD basis. Administration may want to view the top 10 debtors alongside the Aged Debtors Chart.                                                       Billing Manager Overview
                                          projects outside the office.
                                                                                                                                                                            Income Analysis                                                                                                                                   80% of DRIVE users streamline internal processes by producing bills directly from DRIVE. Bills are
                                                                                                                                                                                                                                                                                                                              generated and allocated against WIP. Once the user clicks print the system will merge with the Word
Time Manager - Units or Hours                                                                                                                                                                                                                                                              ...clear view of                   template to produce a physical Word document file to a network folder. This file can be sent to clients via
                                                                                                                                                                                                                                                                                                                              email, fax or post and is stored automatically as a linked document on Clients Debtors Ledger.
                                                                                                                                                                                                                                                                                        WIP and Income...
                                                                                                                                                                                                                                                                                                                              DRIVE also creates an automatically prefilled email of a bill or statement. Once you have created and
                                                                                                                                                                                                                                                                                                                              allocated your bill you can then click print or email. Print will preview the bill in Word whereas Email will
                                                                                                                                                                                                                                                                                                                              create a pre-populated debtors email with the document file attached with the client email address as
                                                                                                             Timesheet Drilldown                                                                                                                                                                                              well as update the client communication record with the email. The email will also have a text template
                                                                                                                                                                                                                                                                                                                              with accounts information in it.




Simple Time Recording
Partners and managers can often find it difficult and laborious                                                                                                             WIP Analysis                                          Ageing & Top 10's
to record time due to work pressures. The Generate Timesheet                                                                                  Monitoring Alerts
button on each communication makes it easier for partners to
update or put a note into their timesheets as they are doing
their daily work. Partner recovery rates improve greatly by this
simple approach.
                                                                                                                                                                                                                                                                                                                                  Improved Billing Process                                                                         Customer Quote
The traditional time input screen allows for users to post daily                                                                                                                                                                                                                                                                                                                                                                   “The RTF billing is so much faster than our old system.
into a weekly timesheet. This means that everything a person
                                                                        Hilary Haydon Chartered Accountants                                                                                                                                                                                                                       With staff recording their time online in DRIVE it is vital that bills are raised early.         Billing has become faster and more efficient with
                                                                        “Chasing timesheets is a thing of the past since we introduced DRIVE. We introduced their                                                                                                                                                                 Too many firms leave raising a bill until weeks after the work is done.
has done for the week is displayed to them and they can amend                                                                                                                                                                                                                                                                                                                                                                      clients receiving invoices by email. Drilldown on the
                                                                        Timesheet Monitoring routine from day one and our WIP is the most up-to-date it has ever
                                                                                                                                                                                                                                                                                                                                                                                                                                   debtors ledger will open the Word file to preview the
easily as required. Pass and Review options are available for           been in the history of our firm. If you do not update your timesheet you cannot use any other
                                                                                                                                                                                                                                                                                                                                                                                                                                   actually bill that was sent o the client."
certain access levels.                                                  application. Users have just got used to updating at this stage.”                                                                                                                                                                                         Raise your bills on DRIVE. This will automatically write down the WIP ledger for the
                                                                        Gordon Wilson                                                                                                                                                                                                                                             client, raise print or email the bill to your client. The system will update the Debtors
WIP write offs can be done during the billing process or as a                                                                                                                                                                                                                                                                     Ledger for your client as well as update your Vat return. It will also post an entry
                                                                                                                                                                                                                                                                        Customer Quote
separate routine. WIP recovery allocations can be made at a                                                                                                                 Highlight Important Figures                                                                                                                           into the financial accounts for the practice.
                                                                                                                                                                                                                                                                        ““We now hand out charts to managers as part of our
staff or WIP code level allowing accurate allocations of profits                                                                                                            Compare
                                                                                                                                                                            ? income strengths between partners, managers and departments.                              reporting pack which we discuss every Monday
and losses as well as accrued records.                                                                                                                                      ? top 10 WIP, Debtors and Creditor balances alongside the ageing.
                                                                                                                                                                            Highlight                                                                                   morning. The dashboards highlight figures in a way        This is all done in one transaction and the time savings are substantial.
                                                                                                                                                                                                                                                                        our previous reports did not."
                                                                                                                                                                            View Non-Chargeable analyses.
                                                                                                                                                                            ?




                                                                                                                                 www.relate-software.com                                                                                                                                         www.relate-software.com                                                                                                                                           www.relate-software.com

				
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