Big Meadow HOA Board Meeting November 20, 2008 Members Present: Name Present Name Present David Little Y Allen Cavazos N Wayne Dillinger Y Dave Ferguson Y Donna Davey N Dave Spacek Y - Call to Order at 6:35 PM - Approved Minutes from 10/23. - October Financial Report was approved a submitted. The Board noted that home owners need to have an outstanding past due balance of $200 or more for VF to accept into collections. The Board remains vigilant in our effort to collect past dues and end the year with a zero AR balance. - Approved 2009 Budget as submitted (copy attached) - 2009 Officers Discussion Spacek stated that he will not continue and the Board must make decision to determine 2009 Officers. HOA is required to have President and Secretary/Treasurer at minimum. Spacek noted he would continue as past president in an advisory role, but can no longer lead. No action was taken. - Landscape Presentation (Gary Falhauber) Presentation by local company bidding on landscape contract that would save HOA money compared to existing contract and provides local support and response. Board took no action since unknown if current company has had an opportunity to re-bid. - New Business Next Board Meeting Date (12/18) 2009 Board Meeting Dates The following dates were recommended: January 22 July 30 February 26 August 27 March 26 September 24 April 23 October 22 May 21 November 2 (Annual Business Meeting & Election) June 25 November 19 - Past President Farewell In his final meeting as President, Spacek thanked all Board members past and present for their commitment and service to the community as well as those who have served in various committee or volunteer positions. - 7:10 Adjourn Big Meadow Neighborhood Watch Meeting Big Meadow HOA Board Meeting November 20, 2008 Immediately following the Board meeting, the Big Meadow Home Owners Association conducted a Neighborhood Watch Meeting with presentation by Officer Mike Holmes of the Molalla Police Department. David Little will chair this new program. The next step is to send out a notice to all HOA members with information and sign up sheet. Also need to see if we can add slide show and sign up on website. - Adjourn at 7:12 PM. Respectfully submitted by Dave Spacek.