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					                                                   Pre-Qualification Questionnaire –
                                                   BUILDING CONTRACTOR - Building Facility
                                                   Development at Bwlch Nant yr Arian.
                                                   Ref: 413.CN.00001 (T)




PRE-QUALIFICATION QUESTIONNAIRE (PQQ)

The purpose of this questionnaire is to enable Forestry Commission Wales (FCW) to
identify suitably qualified and experienced companies who we will to invite to tender
for the MAIN BUILDING CONTRACTOR role in respect of the proposed Building Facility
Development at Bwlch Nant yr Arian.

FCW will use the information that you provide in the PQQ to work out which
organisations are best, in our opinion, and who understand our requirements, and
which are sound organisations with good financial standing.

1. Contract Type & Term of Agreement

It is anticipated that the works will be procured via the latest version of the JCT Minor
Works Standard Contract.

The Forestry Commission (FC) intends to procure the services of a main contractor for
the proposed Building Facility Development at Bwlch Nant yr Arian and will be
awarding this contract as a direct award awarded to one supplier, with the tender
process encompassing the following stages:

   •   Pre Qualification Questionnaire (PQQ) - Following receipt of the completed
       PQQs, the FC will evaluate and shortlist suppliers to be taken to tender stage.
       Based on the response given to the questions the panel will apply appropriate
       scores, from the scores applied we will then shortlist to a maximum of 4 to be
       taken through to tender stage (Refer to the attached ‘Scoring Methodology &
       Weighting’ document for further details).

   •   Invitation to tender (ITT) - The full ITT document shall be made available to
       the shortlisted suppliers who have identified services that meet the PQQ
       requirements and scoring matrix.

The shortlisted suppliers will be tendering on the basis that the scheme will be split
into lots, as follows:

   •   LOT 1 – Works to the Existing W.C block, installation of accumulator tank(s)
       and provision of new below ground rainwater harvesting storage tank

   •   LOT 2 – Works to the Existing Visitors Centre

Please note that due to uncertainty of funding we cannot guarantee that any or all of
the work will be undertaken. The Forestry Commission therefore reserve the right to
exclude one or both lots from the scheme.

It is anticipated that the Lot 1 works will commence in November 2010 and be
completed at the latest by March 2011. Lot 2 works cannot be carried out during the
spring and summer months and therefore the Lot 2 works will need to be programmed
to be carried out in the Autumn of 2011.



|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 1 of 17
                                                   Pre-Qualification Questionnaire –
                                                   BUILDING CONTRACTOR - Building Facility
                                                   Development at Bwlch Nant yr Arian.
                                                   Ref: 413.CN.00001 (T)




2. Scope of Supply / Services Required

Background

Bwlch Nant yr Arian is one of the main visitor attractions in mid Wales. Ideally
situated in the Cambrian mountains and just 9 miles inland from Aberystwyth, the
centre supports a wide range of activities and a diverse customer base. We are
looking to build on the already excellent reputation of this site and are ready to put
into place some new ideas to improve the centre for our business and customers
needs.

The forest centre hosts a wide range of activities including walking, mountain biking,
red kite feeding and many recreational events. Over 120,000 people visit the site
each year and we aim to enhance their enjoyment of the site by
• Creating new accessible showers and toilet for out of hours use
• Constructing a brand new entrance into the visitor centre

This in turn will allow the Forestry Commission to
• Create new office space
• Meet many more of our customers face to face

The Forestry Commission is very proud of its centre at Bwlch Nant yr Arian and we
look forward to these new quality additions to the site.

SERVICES REQUIRED

The successful supplier will be a suitably resourced, experienced and competent
BUILDING CONTRACTOR and will fulfill the role of main / principal contractor for the
proposed works.

The works will comprise:

      LOT 1 – Works to the Existing W.C. block, installation of
      accumulator tank(s) and provision of new below ground
      rainwater harvesting storage tank

      Works to Existing WC – Stripping out and demolition of internal fixtures and
      fittings. Erection of new stud partitions to form 3no new shower enclosures,
      accessible WC, store / maintenance room and kitchenette. New floor / ceiling
      finishes throughout. Tiling and decoration works to walls. Externally -
      installation of new door openings to shower enclosures (3no) and modification
      of existing door openings. Provision of level access raised timber decking giving
      access to the shower areas. Provision of bike stands and external water taps for
      cleaning down of cycles. Electrical and heating works, connection to
      existing system. Connection of new shower drains, etc, to existing drainage run
      / modified as required. Supply and installation of new kitchenette, sanitary
      fittings and shower trays, benches and curtains.


|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 2 of 17
                                                   Pre-Qualification Questionnaire –
                                                   BUILDING CONTRACTOR - Building Facility
                                                   Development at Bwlch Nant yr Arian.
                                                   Ref: 413.CN.00001 (T)




      Accumulator tank(s) – Installation of Accumulator tank(s) and associated
      equipment to serve existing biomass boiler installation.

      Rainwater harvesting tank – Provision of new below ground rainwater
      harvesting storage tank and associated works.

      LOT 2 – Works to the Existing Visitors Centre

      Works to the Existing Visitors Centre – Construction of new entrance lobby with
      timber double glazed automatic entrance doors, leading to new information
      office located in existing seminar room. New glazed canopy over entrance area.
      The building is to be constructed utilising the same materials as existing with a
      timber boarded finish. 2no windows to the new lobby, floor finishes and
      ceilings. General decoration, electrical and heating works. Minor works to the
      first floor in removing existing shower facilities and partitions to form new office
      space. Adaptation / capping of services affected by the works.

Anticipated Project Timescales

A timetable highlighting key phases of the anticipated tendering processes is detailed
below and should provide bidders with an overview of dates for involvement of key
personnel. Please note the dates are provided for guidance purposes only and may be
subject to change.

Phase                                       Estimated Date for Completion

PQQ return date                             22 September 2010

Invitation to Tender (ITT) issued to        06 October 2010
successful PQQ participants

Tender Return                               03 November 2010

Award Contract                              10 November 2010




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 3 of 17
                                                   Pre-Qualification Questionnaire –
                                                   BUILDING CONTRACTOR - Building Facility
                                                   Development at Bwlch Nant yr Arian.
                                                   Ref: 413.CN.00001 (T)




3. Contract Requirements

3.1 Delivery

You need to be able to deliver a full management service from the start of the
contract period.

3.2 Quality

Forestry Commission Wales expects a high standard of service throughout the life of
the contract. If you demonstrate your abilities during the tender stage, we expect
you to continue to work to at least this standard and work to improve the quality of
the service or goods you provide throughout the contract. Your performance in this
respect will be actively reviewed throughout the contract period.

Please note: even if you have worked successfully for the Forestry Commission in the
past, you may need to undertake additional training during this Agreement to meet
the full specification.

3.3 Payment terms

We will pay each invoice you send us within 30 days of the date of that invoice

3.4 Providing management information

You will provide us with management information when we ask for                           it.
We will agree the format for this information after we have named the contractor.

3.5 Costs

PQQ and Tender costs remain the responsibility of those Tendering. This includes any
costs or expenses incurred by the Tenderer in connection with the preparation or
delivery or in the evaluation of the PQQ and/or Tender.

3.6 Right to cancel or vary the process

FCW reserve the right to:
a) Cancel or withdraw from the selection and evaluation process at any stage of this
procurement
b) Amend the terms and conditions of the PQQ process.

3.7 Contract Management

We will hold reviews with the supplier, this will cover all aspects of the Contract and
service.




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 4 of 17
                                                  Pre-Qualification Questionnaire –
                                                  BUILDING CONTRACTOR - Building Facility
                                                  Development at Bwlch Nant yr Arian.
                                                  Ref: 413.CN.00001 (T)




4. Guidance notes for completion of the Pre-Qualification
Questionnaire

In order to simplify this process, you don't need to provide supporting documents, for
example, accounts, certificates, statements or policies with this questionnaire, unless
requested. However, the Forestry Commission may ask to see these documents at a
later stage. You may also be asked to clarify your answers or provide more details.

Please answer every question. If the question does not apply to you please write N/A
(not applicable); if you don't know the answer please write N/K (not known).

"Authority" means the purchasing organisation that is seeking to award a contract.

Completed PQQs must be submitted as follows:
a)   By post or by hand;
b)   Two paper copies; and
c)   Please send one copy on disk or USB-type storage device

You must put the tender reference number [413.CN.00001 (T)] on the envelope.

Please return this form to:

Gareth Owen
Rheolwr Hamdden / Recreation Manager
Comisiwn Coedwigaeth Cymru / Forestry Commission Wales
Bwlch Nant yr Arian
Ponterwyd
Aberystwyth
Ceredigion
SY23 3AD

Not later than: 1.00pm on 22 September 2010

If you have any queries about this form please contact:

Gareth Owen - Rheolwr Hamdden / Recreation Manager, Bwlch Nant yr Arian
Tel: 01970 890453, 07800 512906
E-mail: gareth.owen1@forestry.gsi.gov.uk

Any questions relating to the Pre-Qualification Questionnaire must be submitted no
later than 14 September 2010. Questions received after this date will not be
considered. All queries and their relevant answers will be published on the Forestry
Commission Website.




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 5 of 17
                                                 Pre-Qualification Questionnaire –
                                                 BUILDING CONTRACTOR - Building Facility
                                                 Development at Bwlch Nant yr Arian.
                                                 Ref: 413.CN.00001 (T)




Pre-qualification questionnaire (PPQ)

Part A – Background information

       Question                        Your Answer

  A1   Name of Organisation

  A2   Address for all
       correspondence




  A3   Contact Name

  A4   Contact Position

  A5   Telephone Number

  A6   Fax Number

  A7   E-mail address

  A8   Web Address (if you have
       one)
  A9   Address of Registered Office
       (if you have one)
 A10   Is your Organisation:           i) a public limited company
                                       ii) a limited company
                                       iii) a partnership
                                       iv) a sole trader
                                       v) other (please specify)


 A11   Names of the Directors or
       Partners (if you have them)


 A12   What are the main business
       activities of your
       organisation?

 A13   Total number of employees



|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 6 of 17
                                                 Pre-Qualification Questionnaire –
                                                 BUILDING CONTRACTOR - Building Facility
                                                 Development at Bwlch Nant yr Arian.
                                                 Ref: 413.CN.00001 (T)




       Question                         Your Answer

       employed by your
       organisation. (Including
       Directors, Partners,
       Apprentices, Trainees etc)
 A14   Length of time your business
       has been operating.

 A15   Group
       If the Organisation is a
       Member of a Group of
       Companies, please give the
       name and address of the
       main parent company.

 A16   Company Registration
       Number
       (or EU registration number)
 A17   VAT Registration Number
       (or EU registration number)
 A18   Are you bidding to provide
       this service as a consortium?
       If so please provide details.
       If not please skip to question
       A22
 A19   Name and address
       Show which part of the
       service this consortium
       member will deliver.
 A20   Name and address
       Show which part of the
       service this consortium
       member will deliver.
 A21   Name and address
       Show which part of the
       service this consortium
       member will deliver.
 A22   Subcontractor details (if
       relevant and known at this
       stage)
       If not please skip to question
       A26
 A23   Name and address
       Show which part of the
       service this sub-contractor
       will deliver.



|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 7 of 17
                                                        Pre-Qualification Questionnaire –
                                                        BUILDING CONTRACTOR - Building Facility
                                                        Development at Bwlch Nant yr Arian.
                                                        Ref: 413.CN.00001 (T)




       Question                           Your Answer

 A24   Name and address
       Show which part of the
       service this subcontractor
       will deliver.
 A25   Name and address
       Show which part of the
       service this subcontractor
       will deliver.
 A26   Please state if any director or               NO                            YES
       partner or company
       secretary has a relative who
       is or has been employed by         If you have answered “YES” please give details.
       FC.

 A27   Does your organisation have                   NO                            YES
       a written diversity / equal
       opportunity policy to avoid
       discrimination?
       If “NO” will you comply with                  NO                            YES
       the aims of the Forestry
       Commission’s Diversity
       Strategy?

       (Note – Suppliers will not be
       excluded if they do not have a
       policy but in the event that the
       successful supplier does not
       have a policy they will need to
       sign a declaration which quotes
       the relevant Acts associated
       with their legal obligations on
       diversity.)
 A28   Please indicate what
       percentage of your business
       is currently with:

           i)    Forestry
                 Commission
           ii)   Other Public Sector
                 (give details)

       (Note that this is for
       information only and is not part
       of the scoring process)




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 8 of 17
                                                    Pre-Qualification Questionnaire –
                                                    BUILDING CONTRACTOR - Building Facility
                                                    Development at Bwlch Nant yr Arian.
                                                    Ref: 413.CN.00001 (T)




Part B – Financial status
       Question                         Your Answer

B1     Name of bank


B2     Address



B3     Telephone number

B4     Suitable contact name

B5     Contact Position

B6     Telephone Number
       (if different)
B7     Person responsible for
       financial matters in your
       organisation.

B8     Has your organisation met                  NO                          YES
       the terms of its banking
       facilities and loan
       agreements (if any) during
       the past year?                   If you have answered “NO” please comment as to how
                                        you remedied this.



B9     Has your organisation met all              NO                          YES
       its obligations to pay its
       creditors and staff during the
       past year?

                                        If you have answered “NO” please comment as to how
                                        you remedied this.



B10    Provide details of the annual turnover (in £ Sterling) for the last 2 years:
       (If you do not provide this information at this stage, then you will need to
       provide it during the tender stage of this Agreement.)
       Latest year published

       Previous year




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                          Page 9 of 17
                                                  Pre-Qualification Questionnaire –
                                                  BUILDING CONTRACTOR - Building Facility
                                                  Development at Bwlch Nant yr Arian.
                                                  Ref: 413.CN.00001 (T)




       Question                        Your Answer

B11    Give details of the pre-tax profit (in £ Sterling) for the last 2 years:
       (If you do not provide this information at this stage, then you will need to
       provide it during the tender stage of this Agreement.)
       Latest year published

       Previous year




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 10 of 17
                                                     Pre-Qualification Questionnaire –
                                                     BUILDING CONTRACTOR - Building Facility
                                                     Development at Bwlch Nant yr Arian.
                                                     Ref: 413.CN.00001 (T)




Part C – Health & Safety
If in this Section you answer “YES” to questions C1 – C2 and have not provided
suitable justification you may be discounted at this stage.

2.    Please confirm whether any of the following criteria apply to your
      organisation.
      Note: If you do not disclose the information we ask for in this section, you may
      be excluded from this and other FCW procurement exercises.
C1    Have you had any Improvement /                NO                       YES
      Prohibition Notices or Prosecution
      served on your Company by the
      Health and Safety Executive.
                                            If you have answered “YES” please comment as to how you
                                            remedied this.




C2    Has your organisation been                        NO                           YES
      prosecuted, or been issued with
      an improvement notice or
      enforcement notice or order, by
      The Environment Agency, The
                                            If you have answered “YES” please comment as to how you
      Scottish Environment Protection       remedied this.
      Agency, the National Rivers
      Authority, a Local Authority, or
      any other enforcement body
      responsible for protecting the
      environment (including a Planning
      Authority in respect of a breach of
      Planning Control).
C3    Do you provide Health & Safety                    NO                           YES
      training for your employees?




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 11 of 17
                                                  Pre-Qualification Questionnaire –
                                                  BUILDING CONTRACTOR - Building Facility
                                                  Development at Bwlch Nant yr Arian.
                                                  Ref: 413.CN.00001 (T)




Part D – Details of Insurance Policies
     Please give details of your insurance policies for the following:
     (Please put N/A if not applicable)

     Public Liability (Third Party) – Min £ 5,000,000

     Insurers Name

     Policy Number

     Expiry Date

     Extent of Cover

     Employers Liability – Min £ 5,000,000

     Insurers Name

     Policy Number

     Expiry Date

     Extent of Cover

     Other (please provide details)

     Insurers Name

     Policy Number

     Expiry Date

     Extent of Cover




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 12 of 17
                                                    Pre-Qualification Questionnaire –
                                                    BUILDING CONTRACTOR - Building Facility
                                                    Development at Bwlch Nant yr Arian.
                                                    Ref: 413.CN.00001 (T)




Part E –Specific Questions
E.1        Q – Relevant experience             A-

           a) Provide details of your
           experience directly related to
           this contract:

           b) How many projects of a
           similar nature have you
           successfully carried out or have
           experience of? Give details.


E.2        Q - Contract management             A-

           a) How have similar projects
           been managed within your
           organisation? Give details
           (including qualifications and
           experience) of the person who’s
           direct responsibility it has been
           to provide the service.

           b) Describe how you have
           programmed and managed
           similar work to ensure minimum
           disruption to occupants and
           users of premises.


E.3        Q - Health & Safety                 A-

           a) Please provide the following:
           - A copy of a risk assessment
              relevant to the type of work
              being proposed, including
              working on or adjacent to
              occupied premises.
           - An example Method
              Statement for the type of
              work to be undertaken.

           b) How have you safeguarded
              your operatives, building
              occupants and members of
              the public during previous



|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 13 of 17
                                                  Pre-Qualification Questionnaire –
                                                  BUILDING CONTRACTOR - Building Facility
                                                  Development at Bwlch Nant yr Arian.
                                                  Ref: 413.CN.00001 (T)




               similar projects?

E.4        Q – Sub contractors

           a) Please provide:
           - Evidence showing how you
              make sure sub-contractors
              are competent
           - Evidence showing how you
              monitor sub-contractor
              performance.
           - Evidence which could include
              for example risk
              assessments, procedural
              arrangements, project team
              meeting notes, etc of how
              the company co-ordinates its
              works with other contractors
              on site, including sub-
              contractors.

E.5        Q - Waste management and          A-
           sustainability

           a) Describe how you have, on
           previous works contracts,
           managed the supply chain with
           regard to improving the
           environment and minimized
           waste.




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 14 of 17
                                                   Pre-Qualification Questionnaire –
                                                   BUILDING CONTRACTOR - Building Facility
                                                   Development at Bwlch Nant yr Arian.
                                                   Ref: 413.CN.00001 (T)




Part F – References and evidence of previous work
of a similar nature
1.   Give contact details for three referees for previous or current work that is
     similar or the same as this Agreement. Note that where possible referees
     should not be linked to the Forestry Commission and that we will contact
     your referees without telling you again.
F1   Organisation
     Contact name
     Contact telephone number
     Contact e-mail address
     Service provided, period of
     contract and financial
     information




F2   Organisation
     Contact name
     Contact telephone number
     Contact e-mail address
     Service provided, period of
     contract and financial
     information




F3   Organisation
     Contact name
     Contact telephone number
     Contact e-mail address
     Service provided, period of
     contract and financial
     information




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 15 of 17
                                                  Pre-Qualification Questionnaire –
                                                  BUILDING CONTRACTOR - Building Facility
                                                  Development at Bwlch Nant yr Arian.
                                                  Ref: 413.CN.00001 (T)




Part G - Declaration
In this certificate, any reference to person or persons shall mean and include
businesses, associations or corporations and any reference to arrangements or
agreements shall mean any and all transactions, formal or informal, lawful or
otherwise.

I / We certify that :

1.   we have not been convicted of nor are currently under investigation for any acts
     of conspiracy, corruption, bribery, fraud, money laundering, such acts as defined
     by the relevant UK law, nor any other offence within the meaning of Article 45(1)
     of the Public Sector Directive.

2.   we are not bankrupt nor have had a receiving order or administration order or
     bankruptcy restrictions order made against us nor are in the process of or about
     to commence any composition or arrangement with or for the benefit of our
     creditors or, if registered as a partnership under Scots law have not been granted
     a trust deed or is subject of a petition for sequestration of our estate.

3.   we have not, nor are about to, be subject of a resolution or order for winding up,
     nor have has a receiver, manager or administrator.

4.   we have not been convicted of a criminal offence relating to the conduct of our
     business or (being an individual) not been guilty of grave misconduct in the
     course of its business.

5.   we have fulfilled our obligations relating to the payment of social security
     contributions and the payment of taxes in accordance with the legal provisions of
     the country in which it is established and/or the United Kingdom?

6.   we have not been found guilty of serious misrepresentation in providing any
     information under Regulation 23 of the Public Contract Regulations 2006?

7.   we have not suffered a deduction for liquidated or ascertained damages in
     respect of any contract nor had a contract cancelled, or not renewed, for failure
     to perform nor been the subject of a claim (contractual or otherwise) based upon
     a failure of quality in design, work, materials or services within the last three
     years?
8.   none of the senior personnel of the organisation have been involved (in a similar
     position) in any company which has gone into insolvent liquidation, voluntary
     arrangement, receivership or administration or been declared bankrupt.




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
                                                                         Page 16 of 17
                                                 Pre-Qualification Questionnaire –
                                                 BUILDING CONTRACTOR - Building Facility
                                                 Development at Bwlch Nant yr Arian.
                                                 Ref: 413.CN.00001 (T)




9.    We comply with the requirements of the Race Relations Act 1976, the Sex
      Discrimination Act 1975, the Equal Pay Act 1970 and the Disability
      Discrimination Act 1995.

10.   We comply with the requirements of the Health and Safety at Work Act 1974 (for
      organisations employing five or more people).

I /We register our interest and ask that you consider us for your short-list to receive
the Invitation to Tender documents.

I / We confirm and attest that the foregoing information and declarations are accurate
to the best of my / our knowledge and that I / We acknowledge and accept that any
false information could result in our application being rejected, or, in the event that
any false declaration is discovered after the award of any contract, may lead to the
rescission of any contract awarded.




Dated……………………………………………..……………………..

Signature………………………………………..…………………….

Name (printed)…………………………….…………………….…

Capacity / Title………………………………………………………

For and on behalf of ………………………………………………




|Pre-Qualification Questionnaire| Building Facility Development at Bwlch Nant yr Arian|
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